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CM 2013-01-22. Col"PF� ELL City of Coppell, Texas Minutes City Council 255 Parkway Boulevard Coppell, Texas 75019-9478 Tuesday, January 22, 2013 5:30 PM Council Chambers KAREN HUNT TIM BRANCHEAU Mayor Mayor Pro Tem BOB MAHALIK BILLY FAUGHT Place 2 Place 5 WES MAYS MARVIN FRANKLIN Place 3 Place 6 GARY RODEN AARON DUNCAN Place 4 Place 7 CLAY PHILLIPS City Manager Present 8 - Karen Hunt;Tim Brancheau;Bob Mahalik;Wes Mays;Gary Roden;Billy Faught;Marvin Franklin and Aaron Duncan Also present were City Manager Clay Phillips, City Secretary Christel Pettinos and City Attorney Robert Hager. The City Council of the City of Coppell met in Regular Called Session on Tuesday, January 22, 2013, at 5:30 p.m. in the City Council Chambers of Town Center, 255 Parkway Boulevard, Coppell, Texas. 1. Call to Order Mayor Hunt called the meeting to order, determined that a quorum was present and convened into Executive Session at 5:37 p.m. 2. Executive Session (Closed to the Public) 1st Floor Conference Room Section 551.072, Texas Government Code - Deliberation regarding Real Property. A. Discussion regarding property purchases and matters concerning property located at Northlake. Discussed under Executive Session B. Discussion regarding property located south of Bethel and east of S. Coppell Road. City of Coppell, Texas Page 1 City Council Minutes January 22, 2013 Discussed under Executive Session 3. Work Session (Open to the Public) 1st Floor Conference Room Mayor Hunt adjourned the Executive Session at 6:06 p.m. and convened into the Work Session. A. CAFR Presentation by Auditor. B. Discussion regarding Branding Initiative. C. Distribution of Draft Statistical Fact Sheets. D. Discussion regarding Dog Park. E. Discussion regarding Wind Turbines. F. Discussion of Agenda Items. Presented in Work Session Regular Session (Open to the Public) Mayor Hunt recessed the Work Session at 7:30 p.m. and opened the Regular Session. 4. Invocation 7:30 p.m. Reverend Wayne McDonald with Metrocrest Community Church gave the Invocation. 5. Pledge of Allegiance Mayor Hunt led those present in the Pledge of Allegiance. 6. Consider approval of a proclamation naming the month of January as, "School Board Appreciation Month," and authorizing the Mayor to sign. Mayor Hunt read the proclamation for the record and presented the same to the following School Board Members: Anthony Hill and Amy Duggan (CISD), James Goode and Nancy Watten (C-FBISD), Kathy Duke and Carol Kyer (LISD). A motion was made by Councilmember Marvin Franklin, seconded by Councilmember Wes Mays, that this Agenda Item be approved. The motion passed by an unanimous vote. Aye: 7 - Mayor Pro Tem Tim Brancheau;Councilmember Bob Mahal ik;Councilmember Wes Mays; Councilmember Gary Roden; Council member Billy Faught;Councilmember Marvin Franklin and Councilmember Aaron Duncan 7. Report by the Economic Development Committee. Read and Filed Bill Rohloff, Chair, gave the board's semi-annual report. 8. Citizens' Appearance City of Coppell, Texas Page 2 City Council Minutes January 22, 2013 Mayor Hunt asked for those who signed up to speak: 1) Craig Creasen, 117 Portside Ln., spoke in regards to composite fencing. 2) Angela Igrisan, 354 Still Forest Dr., spoke in regards to the Master Park Plan and Boardwalk. 9. Consent Agenda A. Consider approval of minutes: January 8, 2013. A motion was made by Councilmember Marvin Franklin, seconded by Councilmember Aaron Duncan, that Agenda Items A -D be approved on the Consent Agenda. The motion passed by an unanimous vote. Aye: 7 - Mayor Pro Tem Tim Brancheau;Councilmember Bob Mahal ik;Councilmember Wes Mays; Councilmember Gary Roden; Council member Billy Faught;Councilmember Marvin Franklin and Councilmember Aaron Duncan B. Consider approval to utilize the City of Grand Prairie's contract with Nortex Concrete Lifting and Stabilization, Inc., as authorized by the Texas Local Government Code, Section 271.102, to perform our yearly street repair/mud jacking program, in an amount of $150,279.84.; as provided for in the Infrastructure Maintenance Fund; and authorizing the City Manager to sign and execute any necessary documents. A motion was made by Councilmember Marvin Franklin, seconded by Councilmember Aaron Duncan, that Agenda Items A -D be approved on the Consent Agenda. The motion passed by an unanimous vote. Aye: 7 - Mayor Pro Tem Tim Brancheau;Councilmember Bob Mahal ik;Councilmember Wes Mays; Councilmember Gary Roden; Council member Billy Faught;Councilmember Marvin Franklin and Councilmember Aaron Duncan C. Consider approval of the procurement of a Jet Rodder Truck from Texas Underground Inc. and Chastang Ford through an Interlocal Agreement with Houston Galveston Area Council (H -GAC), for a total amount of $101,884.50, as budgeted; and authorizing the City Manager to sign and execute any necessary documents. A motion was made by Councilmember Marvin Franklin, seconded by Councilmember Aaron Duncan, that Agenda Items A -D be approved on the Consent Agenda. The motion passed by an unanimous vote. Aye: 7 - Mayor Pro Tem Tim Brancheau;Councilmember Bob Mahal ik;Councilmember Wes Mays; Councilmember Gary Roden; Council member Billy Faught;Councilmember Marvin Franklin and Councilmember Aaron Duncan D. Consider approval to purchase GPS/Multimode Opticom Devices for 9 intersections from Consolidated Traffic Controls, Inc. through an Interlocal Agreement with Houston Galveston Area Council (H -GAC), as provided for in the 2012-2013 Infrastructure Maintenance Fund, for City of Coppell, Texas Page 3 City Council Minutes January 22, 2013 the amount of $60,783.96; and authorizing the City Manager to sign and execute any necessary documents. A motion was made by Councilmember Marvin Franklin, seconded by Councilmember Aaron Duncan, that Agenda Items A -D be approved on the Consent Agenda. The motion passed by an unanimous vote. Aye: 7 - Mayor Pro Tem Tim Brancheau;Councilmember Bob Mahal ik;Councilmember Wes Mays; Councilmember Gary Roden; Council member Billy Faught;Councilmember Marvin Franklin and Councilmember Aaron Duncan End of Consent Agenda 10. Consider approval of the Comprehensive Annual Financial Report for the fiscal year ending September 30, 2012. Presentation: Jennifer Miller, Director of Finance, introduced Leigh Schaefers with Grant Thorton, who made a presentation to Council. A motion was made by Councilmember Billy Faught, seconded by Mayor Pro Tem Tim Brancheau, that this Agenda Item be approved. The motion passed by an unanimous vote. Aye: 7 - Mayor Pro Tem Tim Brancheau;Councilmember Bob Mahal ik;Councilmember Wes Mays; Councilmember Gary Roden; Council member Billy Faught;Councilmember Marvin Franklin and Councilmember Aaron Duncan 11. Consider approval of the Conceptual Master Plan for the Andrew Brown Park system. Presentation: Brad Reid, Director of Parks and Recreation, introduced Phillip Neely and Elizabeth Mcllrath with Dunaway, who made a presentation to Council. A motion was made by Councilmember Billy Faught, seconded by Councilmember Gary Roden, that this Agenda Item be approved. The motion passed by an unanimous vote. Aye: 7 - Mayor Pro Tem Tim Brancheau;Councilmember Bob Mahal ik;Councilmember Wes Mays; Councilmember Gary Roden; Council member Billy Faught;Councilmember Marvin Franklin and Councilmember Aaron Duncan 12. Consider approval of a Professional Services Agreement with Teague Nall Perkins, in the amount of $69,510.00, for design services related to the master planning of the median landscapes throughout the city, and authorizing the City Manager to sign the necessary documents. Presentation: Brad Reid, Director of Parks and Recreation, made a presentation to Council. A motion was made by Councilmember Wes Mays, seconded by Councilmember Marvin Franklin, that this Agenda Item be approved. The motion passed by an unanimous vote. City of Coppell, Texas Page 4 City Council Minutes January 22, 2013 Aye: 7 - Mayor Pro Tem Tim Brancheau;Councilmember Bob Mahal ik;Councilmember Wes Mays; Councilmember Gary Roden; Council member Billy Faught;Councilmember Marvin Franklin and Councilmember Aaron Duncan 13. Consider approval of Bid No. Q-0113-01 to MEGA Contractors, Inc., in the amount of $1,610,500.00, for the construction of The Square at Old Town Coppell, and authorizing the City Manager to sign the necessary documents. Presentation: Brad Reid, Director of Parks and Recreation, made a presentation to Council. Bill Peck, Developer, answered questions of Council. A motion was made by Councilmember Marvin Franklin, seconded by Councilmember Billy Faught, that this Agenda Item be approved. The motion passed by an unanimous vote. Aye: 7 - Mayor Pro Tem Tim Brancheau;Councilmember Bob Mahal ik;Councilmember Wes Mays; Councilmember Gary Roden; Council member Billy Faught;Councilmember Marvin Franklin and Councilmember Aaron Duncan 14. Consider approval of an Ordinance of the City of Coppell, Texas, amending the Code of Ordinances for the City of Coppell by amending Chapter 6, "Business Regulations," Article 6-15, "Temporary Signs," Section 6-15-5, "Provisions for all zoning districts," by amending Sub -Sections 8(A), 8(B), 8(C), and 8(E), and by amending Section 6-15-6 "Provisions for temporary (On -premises) signs, by adding Subsection 6-15-6(5), and by amending 6-15-7 "Provisions for temporary off -premises signs" by amending Subsections 1, 3, 5, 6, and adding Subsection 7, and by amending 6-15-8 "Sign Zones" by amending frame requirements and locations and by deleting Subsections 6, 11, 121 151 16(b), and amending 16(d); providing a savings clause; providing a severability clause; providing an effective date; and authorizing the Mayor to sign and execute any necessary documents. Presentation: Michael Arellano, Chief Building Official, made a presentation to Council. A motion was made by Councilmember Gary Roden, seconded by Councilmember Bob Mahalik, that this Agenda Item be approved. The motion passed by an unanimous vote. Aye: 7 - Mayor Pro Tem Tim Brancheau;Councilmember Bob Mahal ik;Councilmember Wes Mays; Councilmember Gary Roden; Council member Billy Faught;Councilmember Marvin Franklin and Councilmember Aaron Duncan Enactment No: 2013-1330 15. Consider approval of an Ordinance of the City of Coppell, Texas, amending the Code of Ordinances for the City of Coppell, Chapter 9, City of Coppell, Texas Page 5 City Council Minutes January 22, 2013 Article 9-2, "Fence Regulations," by amending Section 9-2-1, "Definitions," by amending the definition for "Composite" and deleting definition of "Finish Side," by amending Section 9-2-7, "Materials, Orientation and Colors," by amending Subsection (A) to provide an exception for split rail fences; providing a repealing clause; providing a severability clause; providing a penalty of fine not to exceed the sum of two -hundred dollars ($200.00) for each offense; and authorizing the Mayor to sign and execute any necessary documents. Presentation: Michael Arellano, Chief Building Official, made a presentation to Council. Craig Creasen, 117 Portside, answered questions and provided feedback to Council. A motion was made by Councilmember Gary Roden, seconded by Councilmember Bob Mahalik, that this Agenda Item be approved. The motion passed by an unanimous vote. Aye: 7 - Mayor Pro Tem Tim Brancheau;Councilmember Bob Mahal ik;Councilmember Wes Mays; Councilmember Gary Roden; Council member Billy Faught;Councilmember Marvin Franklin and Councilmember Aaron Duncan Enactment No: 2013-1331 16. City Manager Reports Project Updates and Future Agendas. Read and Filed City Manager Clay Phillips said the Nature Park discussion was supposed to be at this meeting, but has been asked to be postponed until the February 26th meeting. A Work Session will be held on January 29th at 6 p.m. in the 2nd Floor Conference Room at Town Center. Discussion points will include: Boards and Commission Process, Volunteer Opportunities and potential Sales Tax/Bond Initiatives. 17. Mayor and Council Reports A. Report by Mayor Hunt regarding the Volunteer Service Organization Roundtable. Read and Filed Mayor Hunt reported on the Volunteer Service Organization Roundtable hosted by the Lion's Club. The meeting was a successful gathering of several organizations from both churches and schools. Needs were discussed and will continue at a future date. 18. Council Committee Reports City of Coppell, Texas Page 6 City Council Minutes January 22, 2013 A. Carrollton/Farmers Branch ISD/Lewisville ISD - Faught and Roden B. Coppell ISD - Mahalik and Mays C. Coppell Seniors - Brancheau and Faught D. Dallas Regional Mobility Coalition -Hunt E. International Council for Local Environmental Initiatives (ICLEI) - Brancheau F. Metrocrest Medical Foundation - Mahalik G. Metrocrest Family Medical Services -Mays H. Metrocrest Social Service Center -Franklin I. North Central Texas Council of Governments -Duncan J. North Texas Commission -Roden K. Senior Adult Services -Franklin Read and Filed A. Councilmember Faught announced that Riverchase Elementary will be hosting a Literacy Night on February 12th from 6:15-7:30 p.m. Barbara Bush Middle School is now accepting yearbook orders online. Finally, Ranchview High School will be accepting applications for local business scholarships through February 20th. Councilmember Roden reported that LISD is now offering a Virtual Learning Academy where students can sign up online to earn school credit. B. Councilmember Mays reported on the Public Workshop CISD held on January 7th regarding a $65M Bond Proposal. Should this initiative pass, this would increase school taxes by approximately $150 per year for the average homeowner. Councilmember Mahalik also thanked the CMSN science teachers for the invitiation to view the student's energy audit at the school. He and Mayor Hunt both found the presentation worthwhile. C. Councilmember Faught announced new operating hours at the Senior Center, along with a lower minimum age limit of 50 years. There are now more programs being offered and expanded hours to enjoy for the $10 a year membership fee. D. Mayor Hunt reported that DRMC is actively watching the Legislature for transportation bills. E. Mayor Pro Tem Brancheau said ICLEI distributed a Fact Sheet listing the 20 leading cities that experienced severe weather in 2012 related to global climate change. F. Nothing to report. G. Councilmember Mays said the official name for Metrocrest Family Medical Services is now Metrocrest Family Community Clinic. The next board meeting will be January 24th. H. Councilmember Franklin reported on Metrocrest Senior Service Center and Senior Adult Services together. They are seeking a consultant to talk about merging the two entities. A sub -committee will be appointed to further research. City of Coppell, Texas Page 7 City Council Minutes January 22, 2013 I. Councilmember Duncan reported the Cottonbelt Trail is moving along quickly. The next board meeting will be January 24th. J. Councilmember Roden announced that Mabrie Jackson, President and CEO, wrote an editorial in the Dallas Business Journal regarding the Legislature utilizing Rainy Day Funds to set up an endowment for the support of additional water resources for the surrounding area. 19. Public Service Announcements concerning items of community interest and no Council action or deliberation is permitted. Nothing to report. At this time, Council recessed the Regular Session to reconvene into Work Session at 10:23 p.m. Work Session adjourned at 10:45 p.m. Mayor Hunt reconvened the Regular Session. 20. Necessary Action from Executive Session Adjournment Nothing to report. There being no further business to come before the Council, the meeting was adjourned. Karen Selbo Hunt, Mayor ATTEST: Christel Pettinos, City Secretary City of Coppell, Texas Page 8