CP 2013-03-26City Council
City of Coppell, Texas
Meeting Agenda
255 Parkway Boulevard
Coppell, Texas
75019-9478
Council Chambers6:00 PMTuesday, March 26, 2013
KAREN HUNT TIM BRANCHEAU
Mayor Mayor Pro Tem
BOB MAHALIK BILLY FAUGHT
Place 2 Place 5
WES MAYS MARVIN FRANKLIN
Place 3 Place 6
GARY RODEN AARON DUNCAN
Place 4 Place 7
CLAY PHILLIPS
City Manager
Also present were City Manager Clay Phillips, City Secretary Christel Pettinos and City
Attorney Robert Hager.
The City Council of the City of Coppell met in Regular Called Session on Tuesday, March 26,
2013, at 6:00 p.m. in the City Council Chambers of Town Center, 255 Parkway Boulevard,
Coppell, Texas.
1.Call to Order
2.Executive Session (Closed to the Public) 1st Floor Conference Room
A.Section 551.087, Texas Government Code - Economic Development Negotiations.
Discussion regarding economic development prospects south of
Houston Street and west of S. Coppell Road.
B.Section 551.072, Texas Government Code - Deliberation regarding Real Property.
Discussion regarding property purchases and matters concerning
property located at Northlake.
3.Work Session (Open to the Public) 1st Floor Conference Room
A.Discussion regarding the Library Strategic Plan.
B.Discussion of 265 Parkway Parking Lot Expansion.
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March 26, 2013City Council Meeting Agenda
C.Discussion of Agenda Items.
Regular Session (Open to the Public)
4.Invocation 7:30 p.m.
5.Pledge of Allegiance
6.Consider approval of a proclamation naming March 26, 2013, as Donna
Jenkins Appreciation Day, and authorizing the Mayor to sign.
Proclamation.pdfAttachments:
7.Consider approval of a proclamation naming April 6, 2013 as ARBOR
DAY and authorizing the Mayor to sign.
Proclamation.pdfAttachments:
8.Consider approval of a Proclamation naming the month of April as
“Records Management Month,” and authorizing the Mayor to sign.
Proclamation.pdfAttachments:
9.Presentation of the Texas Municipal Library Directors Association
“Achievement of Excellence in Libraries Award” to the William T. Cozby
Public Library.
Staff Memo - TMLDA Award.pdf
Library Award Letter.pdf
Attachments:
10.Board Report by Keep Coppell Beautiful.
11.Citizens’ Appearance
12.Consent Agenda
A.Consider approval of the minutes: February 26, 2013 and March 6,
2013.
February 26 Minutes.pdf
March 6 Minutes.pdf
Attachments:
B.Consider approval of an Ordinance for Case No. PD-210R-SF-9, Kaye
Street, a zoning change from PD-210-SF-9/(CH) (Planned
Development-210-Single Family-9/Called Hearing), to PD-210R-SF-9
(Planned Development-210 Revised-Single Family-9), to allow a home
with stucco construction to be located at 413 Kaye Street and
authorizing the Mayor to sign.
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March 26, 2013City Council Meeting Agenda
Cover Memo.pdf
Ordinance.pdf
Exhibit A - Legal Description.pdf
Exhibit B - Site Plan and Elevations (2 pages).pdf
Attachments:
C.Consider approval of an Ordinance for Case No. PD-250R8-H, Old
Town Addition (Main Street), a zoning change from PD-250-H (Planned
Development-250-Historic), to PD-250R8-H (Planned Development-250
Revision 8-Historic), to revise the existing Conceptual Planned
Development Ordinance, including Section 4, to provide for
Administrative Review and approval of Detail Plans when in general
conformance with the Concept Plan and conditions, on approximately
10.4 acres located south of Bethel Road, north of Burns Road between
Hammond and South Coppell Roads and authorizing the Mayor to sign.
Cover Memo.pdf
Ordinance.pdf
Attachments:
End of Consent Agenda
13.Consider approval of a Letter of Intent by and between the City of
Coppell and CSE Commercial Real Estate, LP, to develop and acquire
7.837 acres ± of land located along the east side of South Coppell Road
south of Bethel Road; and, to authorizing the City Manager to negotiate
and execute the appropriate agreements with CSE Commercial Real
Estate, LP, and/or Coppell Economic Development Foundation
consistent therewith and authorize the Mayor and City Manager to
execute appropriate closing documents necessary to convey such
property.
CSE Letter of Intent - Memo.pdf
CSE Letter of Intent - LOI.pdf
Attachments:
14.Consider approval of an Ordinance of the City of Coppell, Texas,
approving an amendment to Ordinance No. 2012-1318, the budget for
the Fiscal Year October 1, 2012 through September 30, 2013, and
authorizing the Mayor to sign.
Agenda item memo Mar 26 2013.pdf
Budget Amendment March 26 2013.pdf
Attachments:
15.PUBLIC HEARING:
Consider approval of Case No. ZC-624, Southwestern Industrial
Addition, Lot 1, a zoning change request from C (Commercial) to LI
(Light Industrial), to be consistent with the zoning on the abutting
properties on 0.9 acres of property located at the northeast corner of
Southwestern Boulevard and South Coppell Road (440 Southwestern
Blvd.).
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March 26, 2013City Council Meeting Agenda
Cover Memo.pdf
Staff Report.pdf
Site Plan.pdf
Attachments:
16.PUBLIC HEARING:
Consider approval of Case No. PD-133R5-SF-7, Magnolia North
Addition, a zoning change request from PD-133-HC (Planned
Development-133-Highway Commercial) to PD-133R5-SF-7 (Planned
Development-133-Revision 5-Single Family-7), to allow the development
of 28 single-family lots and three (3) common area lots on 5.41 acres of
property located along the south side of S.H. 121, approximately 260
feet west of North Denton Tap Road and to amend the Land Use Map of
the Coppell 2030 Comprehensive Master Plan from “Freeway Special
District” to “Urban Residential Neighborhood”.
Cover Memo.pdf
Postpone Request Letter
Appeal Letter.pdf
Staff Report.pdf
PD-Conditions.pdf
Zoning Exhibit and Site Plan.pdf
Screening Wall and Fence Details.pdf
Landscape Plan (2 pages).pdf
Attachments:
17.PUBLIC HEARING:
Consider approval of Case No. PD-255R-SF, Westhaven, a zoning
change request from PD-255-SF (Planned Development 255-Single
Family) to PD-255R-SF (Planned Development 255-Revised-Single
Family), to reduce the rear yard setback from 50 feet from SH 121
R.O.W. to 45 feet on 11 lots containing 1.6 acres of property located
south of S.H. 121, approximately 2,460 feet west of Magnolia Park.
Cover Memo.pdf
Staff Report.pdf
Site Plan.pdf
Attachments:
18.PUBLIC HEARING:
Consider approval of a text amendment to ARTICLE 30 - “S OR SUP”,
SPECIAL USE PERMITS, Section 12-30-16(3), New restaurant in a
lease space/building with an existing Special Use Permit for a
restaurant, to eliminate the requirement for Administrative Approval of
an SUP for a new restaurant occupant.
Cover Memo.pdf
Staff Report with redlined Ordinance.pdf
Attachments:
19.PUBLIC HEARING:
Consider approval of a text amendment to ARTICLE 27 - “PD”
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March 26, 2013City Council Meeting Agenda
PLANNED DEVELOPMENT DISTRICT, Section 12, to revise various
provisions, including granting the Director of Planning approval authority
to approve Detail Plans, after DRC review, if compliance with the
Concept Plan.
Cover Memo.pdf
Staff Report with Redlined Ordinance.pdf
Attachments:
20.PUBLIC HEARING:
Consider approval of a text amendment to ARTICLE 39 - BUILDING
SITE CREATION AND SITE PLAN REVIEW, Section 12-39-2, Review
of site plans, to allow the Planning & Zoning Commission to be the final
authority on site plans.
Cover Memo.pdf
Staff Report with redlined Ordinance.pdf
Attachments:
21.Consider approval of bid No. Q-0213-01, from JDK Associates, Inc., in
the amount of $1,285,202.60, for erosion control improvements for
Andrew Brown Park East and Alex Drive Canal, and authorizing the
CRDC President and City Manager to sign the necessary documents
Memo.pdf
Award Recommendation Letter.pdf
Bid Tab.pdf
Map.pdf
Attachments:
22.Consider approval of an Ordinance by amending Section 8-3-1(A) of the
Code of Ordinances; making it unlawful to stop, stand, or park a vehicle
on the east side of Enclaves Court at all times from its point of
intersection with Parkway Boulevard to a point 110 feet south; providing
a penalty of fine not to exceed the sum of two hundred dollars ($200.00)
for each offense; and authorizing the Mayor to sign and execute any
necessary documents.
No Parking Ordinance Enclaves Court Memo.pdf
No Parking Ordinance Enclaves Court HOA Request.pdf
No Parking Ordinance Enclaves Court Exhibit.pdf
No Parking Ordinance Enclaves Court Ordinance.pdf
Attachments:
23.Consider approval of a contract with RKM Utilities for the reconstruction
of Mockingbird Lane as part of the ¼ cent sales tax initiative in the
amount of $987,155.00, with an additional incentive bonus of
$60,000.00, for a total award of $1,047,155.00, as budgeted; and
authorizing the City Manager to sign and execute any necessary
documents.
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March 26, 2013City Council Meeting Agenda
Contract award Mockingbird Lane memo.pdf
Contract award Mockingbird Lane Recommendation.pdf
Contract award Mockingbird Lane Bid Tab.pdf
Contract Award Mockingbird Lane Exhibit.pdf
Attachments:
24.Consider approval of an Engineering Services contract with Teague Nall
and Perkins, Inc. for the relocation of a water line within the TxDOT
State Highway (SH121) corridor to accommodate the widening of
SH121 in the amount of $99,500.00; as budgeted; and authorizing the
City Manager to sign and execute any necessary documents.
SH 121 Water Line contract memo.pdf
SH 121 Water Line contract exhibit.pdf
SH 121 Water Line contract.pdf
Attachments:
25.Consider adoption of the William T. Cozby Public Library 2013-2015
Strategic Plan.
Staff Memo - Library Strategic Plan.pdf
StrategicPlanBrochure.pdf
Attachments:
26.City Manager Reports
Project Updates and Future Agendas.
27.Mayor and Council Reports
A.Report by Mayor Hunt regarding Metroplex Mayors’ Meeting.
B.Report by Mayor Hunt regarding upcoming Spring Events,
EGGStravaganza and EcoCoppell Earthfest.
28.Council Committee Reports concerning items of community involvement with no
Council action or deliberation permitted.
29.Public Service Announcements concerning items of community interest with no
Council action or deliberation permitted.
30.Necessary Action from Executive Session
Adjournment
________________________
Karen Selbo Hunt, Mayor
ATTEST:
______________________________
Christel Pettinos, City Secretary
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March 26, 2013City Council Meeting Agenda
PUBLIC NOTICE - STATEMENT FOR ADA COMPLIANCE
The City of Coppell acknowledges its responsibility to comply with the Americans With
Disabilities Act of 1990. Thus, in order to assist individuals with disabilities who require
special services (i.e. sign interpretative services, alternative audio/visual devices, and
amanuenses) for participation in or access to the City of Coppell sponsored public programs,
services and/or meetings, the City requests that individuals makes requests for these services
forty-eight (48) hours ahead of the scheduled program, service, and/or meeting. To make
arrangements, contact Vivyon V. Bowman, ADA Coordinator or other designated official at
(972) 462-0022, or (TDD 1-800-RELAY, TX 1-800-735-2989).
Page 7 City of Coppell, Texas Printed on 8/16/2016
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2013-0955
File ID: Type: Status: 2013-0955 Agenda Item Executive Session
1Version: Reference: In Control: Administration
03/18/2013File Created:
03/26/2013Final Action: Exec Session - eco dev prospects s. of Houston, w.
of S. Coppell
File Name:
Title: Discussion regarding economic development prospects south of Houston
Street and west of S. Coppell Road.
Notes:
Agenda Date: 03/26/2013
Agenda Number:
Sponsors: Enactment Date:
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 Discussed under
Executive Session
03/26/2013City Council
Discussed under Executive Session Action Text:
Text of Legislative File 2013-0955
Title
Discussion regarding economic development prospects south of Houston Street and west of
S. Coppell Road.
Summary
Executive Summary:
Fiscal Impact:
Staff Recommendation:
Goal Icon:
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Master Continued (2013-0955)
Business Prosperity
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File Number: 2013-0964
File ID: Type: Status: 2013-0964 Agenda Item Executive Session
1Version: Reference: In Control: City Secretary
03/18/2013File Created:
03/26/2013Final Action: Executive SessionFile Name:
Title: Discussion regarding property purchases and matters concerning property
located at Northlake.
Notes:
Agenda Date: 03/26/2013
Agenda Number: 2
Sponsors: Enactment Date:
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 Discussed under
Executive Session
03/26/2013City Council
Discussed under Executive Session Action Text:
Text of Legislative File 2013-0964
Title
Discussion regarding property purchases and matters concerning property located at
Northlake.
Summary
Fiscal Impact:
Staff Recommendation:
Goal Icon:
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File Number: 2013-0943
File ID: Type: Status: 2013-0943 Agenda Item Work Session
1Version: Reference: In Control: City Secretary
03/07/2013File Created:
03/26/2013Final Action: Work SessionFile Name:
Title: A.Discussion regarding the Library Strategic Plan.
B.Discussion of 265 Parkway Parking Lot Expansion.
C.Discussion of Agenda Items.
Notes:
Agenda Date: 03/26/2013
Agenda Number: 3
Sponsors: Enactment Date:
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 Presented in Work
Session
03/26/2013City Council
Presented in Work Session Action Text:
Text of Legislative File 2013-0943
Title
A.Discussion regarding the Library Strategic Plan.
B.Discussion of 265 Parkway Parking Lot Expansion.
C.Discussion of Agenda Items.
Summary
Fiscal Impact:
Staff Recommendation:
Goal Icon:
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File Number: 2013-0943
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File Number: 2013-0963
File ID: Type: Status: 2013-0963 Agenda Item Passed
1Version: Reference: In Control: City Secretary
03/18/2013File Created:
03/26/2013Final Action: Jenkins ProclamationFile Name:
Title: Consider approval of a proclamation naming March 26, 2013, as Donna
Jenkins Appreciation Day, and authorizing the Mayor to sign.
Notes:
Agenda Date: 03/26/2013
Agenda Number: 6.
Sponsors: Enactment Date:
Proclamation.pdfAttachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 PassApproved03/26/2013City Council
Mayor Pro Tem Brancheau read the proclamation for the record and presented the same to Donna
Jenkins. A motion was made by Councilmember Billy Faught, seconded by Councilmember Marvin
Franklin, that this Agenda Item be approved. The motion passed by an unanimous vote.
Action Text:
Councilmember Tim Brancheau, Councilmember Bob Mahalik, Mayor
Pro Tem Wes Mays, Councilmember Gary Roden, Mayor Pro Tem Billy
Faught, Councilmember Marvin Franklin, and Councilmember Aaron
Duncan
7Aye:
Text of Legislative File 2013-0963
Title
Consider approval of a proclamation naming March 26, 2013, as Donna Jenkins
Appreciation Day, and authorizing the Mayor to sign.
Summary
Fiscal Impact:
Staff Recommendation:
Approval recommended.
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Goal Icon:
Page 2City of Coppell, Texas Printed on 8/16/2016
PROCLAMATION
WHEREAS, Donna Jenkins was hired at the City of Coppell on April 24, 1989, as an
Administrative Secretary, and has held various titles until promoted to Assistant Director of Human
Resources on October 9, 1995; and
WHEREAS, Donna has played an instrumental role in the development of the City’s Human
Resources Department from a two person operation, to managing the day-to-day activities of the Human
Resources staff with responsibilities over the areas of payroll, benefits administration, workers comp,
staffing and personnel administration; and
WHEREAS, Donna was responsible for developing the City’s management, supervisory and
administrative/clerical training programs; and
WHEREAS, Donna has been very effective in her role of facilitating the issues between
management and employees; and
WHEREAS, Donna has lived the department’s mission of “providing a human approach to
human concerns.”
NOW, THEREFORE, I, Karen Selbo Hunt, Mayor of the City of Coppell, do hereby proclaim
March 26, 2013 as
"DONNA JENKINS APPRECIATION DAY"
IN WITNESS THEREOF, I have set my hand and caused the seal of the City of Coppell to be
affixed this _____ day of March 2013.
_________________________
Karen Selbo Hunt, Mayor
ATTEST:
_________________________________
Christel Pettinos, City Secretary
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2013-0958
File ID: Type: Status: 2013-0958 Agenda Item Passed
1Version: Reference: In Control: Parks and
Recreation
03/18/2013File Created:
03/26/2013Final Action: Arbor Day ProclamationFile Name:
Title: Consider approval of a proclamation naming April 6, 2013 as ARBOR DAY
and authorizing the Mayor to sign.
Notes:
Agenda Date: 03/26/2013
Agenda Number:
Sponsors: Enactment Date:
Proclamation.pdfAttachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 PassApproved03/26/2013City Council
Mayor Pro Tem Brancheau read the proclamation for the record and presented the same to Shawn
Thompson, KCB Chair, Bret Saunders, KCB Boardmember, and Jen Ferguson, Community Programs
Coordinator. A motion was made by Councilmember Gary Roden, seconded by Councilmember Bob
Mahalik, that this Agenda Item be approved. The motion passed by an unanimous vote.
Action Text:
Councilmember Tim Brancheau, Councilmember Bob Mahalik, Mayor
Pro Tem Wes Mays, Councilmember Gary Roden, Mayor Pro Tem Billy
Faught, Councilmember Marvin Franklin, and Councilmember Aaron
Duncan
7Aye:
Text of Legislative File 2013-0958
Title
Consider approval of a proclamation naming April 6, 2013 as ARBOR DAY and authorizing
the Mayor to sign.
Summary
Fiscal Impact:
Page 1City of Coppell, Texas Printed on 8/16/2016
Master Continued (2013-0958)
Staff Recommendation:
Approval recommended.
Goal Icon:
Page 2City of Coppell, Texas Printed on 8/16/2016
PROCLAMATION
WHEREAS, in 1872 J. Sterling Morton proposed to the Nebraska Board of
Agriculture that a special day be set aside for the planting of trees; and
WHEREAS, this holiday, called Arbor Day, was first observed with the planting
of more than a million trees in Nebraska; and
WHEREAS, 2013 is the 141st anniversary of the holiday and Arbor Day is now
observed throughout the nation and the world; and
WHEREAS, trees can reduce the erosion of our precious top soil by wind and
water, cut heating and cooling costs, moderate the temperature, clean the air, produce
life-giving oxygen, and provide habitat for wildlife; and
WHEREAS, trees are a renewable resource giving us paper, wood for our homes,
fuel for our fires, and beautify our community; and
WHEREAS, trees, wherever they are planted, are a source of joy and spiritual
renewal.
NOW, THEREFORE, I, Karen Selbo Hunt, Mayor of the City of Coppell, do
hereby proclaim April 6, 2013 as
"ARBOR DAY"
in the City of Coppell, and I urge all citizens to celebrate Arbor Day at the Clean Coppell
Earthfest and to support efforts to protect our trees and woodlands, and further I urge all
citizens to plant trees to gladden the heart and promote the well being of the future
generations.
IN WITNESS THEREOF, I have set my hand and caused the seal of the City of
Coppell to be affixed this ______day of March 2013.
________________________
Karen Selbo Hunt, Mayor
ATTEST:
____________________________
Christel Pettinos, City Secretary
Master
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75019-9478
File Number: 2013-0953
File ID: Type: Status: 2013-0953 Agenda Item Passed
2Version: Reference: In Control: City Secretary
03/15/2013File Created:
03/26/2013Final Action: Proclamation Records ManagementFile Name:
Title: Consider approval of a Proclamation naming the month of April as
“Records Management Month,” and authorizing the Mayor to sign.
Notes:
Agenda Date: 03/26/2013
Agenda Number:
Sponsors: Enactment Date:
Proclamation.pdfAttachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
2 PassApproved03/26/2013City Council
Mayor Pro Tem Brancheau read the proclamation for the record and presented the same to Brenda
Patterson, CRM, VP Professional Development, ARMA Dallas Chapter, and Veronica Lomas,
Assistant City Secretary. A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Billy Faught, that this Agenda Item be approved. The motion passed by an unanimous
vote.
Action Text:
Councilmember Tim Brancheau, Councilmember Bob Mahalik, Mayor
Pro Tem Wes Mays, Councilmember Gary Roden, Mayor Pro Tem Billy
Faught, Councilmember Marvin Franklin, and Councilmember Aaron
Duncan
7Aye:
Text of Legislative File 2013-0953
Title
Consider approval of a Proclamation naming the month of April as “Records Management
Month,” and authorizing the Mayor to sign.
Summary
Fiscal Impact:
Staff Recommendation:
Approval recommended.
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Goal Icon:
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PROCLAMATION
WHEREAS, executives and managers in both business and government are increasingly aware
of the need for an organized approach to managing their organizations’ records, and
WHEREAS, the systematic administration of information used in problem-solving and decision-
making requires a comprehensive records management program under the direction of a professional
records administrator; and
WHEREAS, a well-planned records management program is essential to increase the efficiency
and reduce the cost of storing and retrieving information and to ensure compliance with statutes
governing records retention.
NOW, THEREFORE, I Karen Selbo Hunt, Mayor of the City of Coppell, in the state of Texas,
do hereby proclaim the month of April 2013, as
“RECORDS MANAGEMENT MONTH”
in the City of Coppell, and urge all citizens to recognize the importance of records management in the
modern organization.
IN RECOGNITION THEREOF, I hereby set my hand and the seal of the City of Coppell,
Texas, on this the 26th day of March, 2013.
_____________________
Karen Selbo Hunt, Mayor
ATTEST:
____________________
Christel Pettinos, City Secretary
Master
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75019-9478
File Number: 2013-0935
File ID: Type: Status: 2013-0935 Presentation Presented and
Filed
1Version: Reference: In Control: Library
03/05/2013File Created:
03/26/2013Final Action: Library - TMLDA Award PresentationFile Name:
Title: Presentation of the Texas Municipal Library Directors Association
“Achievement of Excellence in Libraries Award” to the William T. Cozby
Public Library.
Notes:
Agenda Date: 03/26/2013
Agenda Number: 9.
Sponsors: Enactment Date:
Staff Memo - TMLDA Award.pdf, Library Award
Letter.pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter: Vicki Chiavetta
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 Presented and Filed03/26/2013City Council
Presented and Filed
Ann Weigand, Library Director for the City of Lewisville, presented the Texas Municipal Library
Directors Award to Vicki Chiavetta, Coppell Library Director, staff and Board members.
Action Text:
Text of Legislative File 2013-0935
Title
Presentation of the Texas Municipal Library Directors Association “Achievement of
Excellence in Libraries Award” to the William T. Cozby Public Library.
Summary
Fiscal Impact:
There is no fiscal impact for this agenda item.
Staff Recommendation:
Page 1City of Coppell, Texas Printed on 8/16/2016
Master Continued (2013-0935)
The Library recommends that they be recognized for receiving the Achievement of
Excellence in Libraries Award.
Goal Icon:
Community Wellness and Enrichment
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 8/16/2016
1
MEMORANDUM
To: Mayor and City Council
From: Vicki Chiavetta, Director of Library Services
Date: March 26, 2013
Reference: Texas Municipal Library Directors Association Achievement of Excellence in
Libraries Award
2030: Community Wellness and Enrichment, Sense of Community, Special Place to Live
Introduction:
Presentation of the Texas Municipal Library Directors Association “Achievement of Excellence in
Libraries Award” to the William T. Cozby Public Library.
Analysis:
The library has received the Texas Municipal Library Directors Association “Achievement of
Excellence in Libraries Award” for the eighth consecutive year. Libraries are selected for this honor
based on specific criteria in each of ten categories including enhanced services, literacy support,
collaborative efforts and programs. The award recognizes libraries that have succeeded in providing
a wide range of library services to their service population. The William T. Cozby Public Library is
one of 30 out of over 500 libraries across the state to receive the award.
Legal Review:
Agenda item did not require legal review.
Fiscal Impact:
There is no fiscal impact for this agenda item.
Recommendation:
The Library recommends that they be recognized for receiving the Achievement of Excellence in
Libraries Award.
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2013-0960
File ID: Type: Status: 2013-0960 Agenda Item Read and Filed
1Version: Reference: In Control: Parks and
Recreation
03/18/2013File Created:
03/26/2013Final Action: Board UpdateFile Name:
Title: Board Report by Keep Coppell Beautiful.
Notes:
Agenda Date: 03/26/2013
Agenda Number: 10.
Sponsors: Enactment Date:
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 Read and Filed03/26/2013City Council
Read and Filed
Shawn Thompson, Chair, gave the Board's semi-annual report.
Action Text:
Text of Legislative File 2013-0960
Title
Board Report by Keep Coppell Beautiful.
Summary
Semi-annual report by a member of the Keep Coppell Beautiful Board.
Fiscal Impact:
Staff Recommendation:
Goal Icon:
Sense of Community
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File Number: 2013-0941
File ID: Type: Status: 2013-0941 Agenda Item Passed
1Version: Reference: In Control: City Secretary
03/07/2013File Created:
03/26/2013Final Action: MinutesFile Name:
Title: Consider approval of the minutes: February 26, 2013 and March 6, 2013.
Notes:
Agenda Date: 03/26/2013
Agenda Number:
Sponsors: Enactment Date:
February 26 Minutes.pdf, March 6 Minutes.pdfAttachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 PassApproved on the
Consent Agenda
03/26/2013City Council
A motion was made by Councilmember Billy Faught, seconded by Councilmember Aaron Duncan,
approving Agenda Items A-C on the Consent Agenda. The motion passed by an unanimous vote.
Action Text:
Councilmember Tim Brancheau, Councilmember Bob Mahalik, Mayor
Pro Tem Wes Mays, Councilmember Gary Roden, Mayor Pro Tem Billy
Faught, Councilmember Marvin Franklin, and Councilmember Aaron
Duncan
7Aye:
Text of Legislative File 2013-0941
Title
Consider approval of the minutes: February 26, 2013 and March 6, 2013.
Summary
Fiscal Impact:
Staff Recommendation:
Approval recommended.
Goal Icon:
Page 1City of Coppell, Texas Printed on 8/16/2016
Master Continued (2013-0941)
Page 2City of Coppell, Texas Printed on 8/16/2016
255 Parkway Boulevard
Coppell, Texas 75019-9478City of Coppell, Texas
Minutes
City Council
5:30 PM Council ChambersTuesday, February 26, 2013
KAREN HUNT TIM BRANCHEAU
Mayor Mayor Pro Tem
BOB MAHALIK BILLY FAUGHT
Place 2 Place 5
WES MAYS MARVIN FRANKLIN
Place 3 Place 6
GARY RODEN AARON DUNCAN
Place 4 Place 7
CLAY PHILLIPS
City Manager
Karen Hunt;Tim Brancheau;Bob Mahalik;Wes Mays;Billy Faught;Marvin
Franklin and Aaron Duncan
Present 7 -
Gary RodenAbsent1 -
Also present were City Manager Clay Phillips, City Secretary Christel Pettinos and City
Attorney Robert Hager.
The City Council of the City of Coppell met in Regular Called Session on Tuesday,
February 26, 2013, at 5:30 p.m. in the City Council Chambers of Town Center, 255
Parkway Boulevard, Coppell, Texas.
Call to Order1.
Mayor Hunt called the meeting to order, determined that a quorum was present
and convened into Work Session at 5:45 p.m.
Work Session (Open to the Public) 1st Floor Conference Room2.
A.Discussion regarding the Legislative Agenda .
B.Update regarding Kid Country.
C.Discussion regarding Coppell Nature Biodiversity Center.
D.Discussion regarding Council Retreat.
E.Discussion regarding potential Council Sub-Committees.
F.Discussion regarding Sales Tax Reauthorization Steering
Committee.
Page 1City of Coppell, Texas
February 26, 2013City Council Minutes
G.Discussion of Agenda Items.
Mayor Hunt recessed the Work Session at 7:29 p.m. and reconvened into the
Regular Session.
Executive Session (Closed to the Public) 1st Floor Conference Room3.
Section 551.087, Texas Government Code - Economic Development Negotiations.
A.Discussion regarding economic development prospects north of I.H.
635 and west of Freeport Parkway.
Read and Filed
B.Discussion regarding economic development prospects north of
Dividend and west of Belt Line.
Read and Filed
C.Discussion regarding economic development prospects south of
Bethel Road and west of Main Street.
Read and Filed
D.Discussion regarding economic development prospects south of
Houston Street and west of S. Coppell Road.
No information available at this time.
Section 551.072, Texas Government Code - Deliberation regarding Real Property.
E.Discussion regarding property located south of Bethel Road and east
of S. Coppell Road.
Read and Filed
Section 551.071, Texas Government Code - Consultation with City Attorney.
F.Seek legal advice from the City Attorney concerning pending litigation
styled Case McKay v. City of Coppell, Cause No. CC-12-00928-B in
County Court of Law #2 of Dallas County.
Read and Filed
Regular Session (Open to the Public)
Invocation 7:30 p.m.4.
Chaplain, Steve Calvert, gave the Invocation.
Page 2City of Coppell, Texas
February 26, 2013City Council Minutes
Pledge of Allegiance5.
The Coppell Fire Department Honor Guard posted the colors and led those
present in the Pledge of Allegiance.
Citizens’ Appearance6.
Mayor Hunt asked for those who signed up to speak:
1) Jack Clark, 718 Beal Ln., spoke in regards to the construction at the Amazon
site, and thanked Mike Garza for his assistance with the noise.
7.Consider approval of a proclamation naming March 3 - March 9, 2013,
as Severe Weather Awareness Week , and authorizing the Mayor to
sign.
Mayor Hunt read the proclamation for the record and presented the same to
Fire Chief Kevin Richardson.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Aaron Duncan, that this Agenda Item be approved. The motion
passed by an unanimous vote.
Mayor Pro Tem Tim Brancheau ;Councilmember Bob
Mahalik;Councilmember Wes Mays ;Councilmember Billy
Faught;Councilmember Marvin Franklin and Councilmember Aaron
Duncan
Aye:6 -
8.Presentation to the Coppell Fire Department on receiving the Texas
Fire Chief Association, “Lone Star Achievement Award.”
Mayor Hunt presented the Lone Star Achievement Award on behalf of the Texas
Fire Chief Association to Fire Chief Kevin Richardson and Deputy Chief Gregg
Loyd.
9.Consider approval of minutes: February 12, 2013.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Aaron Duncan, that this Agenda Item be approved. The motion
passed by an unanimous vote.
Mayor Pro Tem Tim Brancheau ;Councilmember Bob
Mahalik;Councilmember Wes Mays ;Councilmember Billy
Faught;Councilmember Marvin Franklin and Councilmember Aaron
Duncan
Aye:6 -
10.Public Hearing:
Consider approval of a Resolution granting a variance of one hundred
twenty five (125') feet to Trinity River Kayak Company from the
300-foot prohibited requirement under Ordinance No. 2006-1143,
Article 6-16, Section 6-16-2 of the Code of Ordinances, to a business
selling or offering for sale alcoholic beverages , with a business
address being 1601 East Sandy Lake Road; and authorizing the
Mayor to sign.
Page 3City of Coppell, Texas
February 26, 2013City Council Minutes
Mayor Hunt opened the Public Hearing and advised that no one signed up to
speak.
A motion was made by Councilmember Billy Faught, seconded by
Councilmember Marvin Franklin, to close the Public Hearing and approve this
Agenda Item. The motion passed by an unanimous vote.
Mayor Pro Tem Tim Brancheau ;Councilmember Bob
Mahalik;Councilmember Wes Mays ;Councilmember Billy
Faught;Councilmember Marvin Franklin and Councilmember Aaron
Duncan
Aye:6 -
Enactment No: 2013-0226.1
11.Public Hearing:
Consider approval of an ordinance of the City of Coppell, Texas,
readopting, ratifying, republishing and extending Chapter 9 of the
Code of Ordinances, Article 9-17, Curfew Hours for Minors, for a
period of three (3) years; and authorizing the Mayor to sign.
Presentation: Police Chief Mac Tristan made a presentation to Council.
Mayor Hunt opened the Public Hearing and advised that no one signed up to
speak.
A motion was made by Councilmember Bob Mahalik, seconded by Mayor Pro
Tem Tim Brancheau, to close the Public Hearing and approve this Agenda Item.
The motion passed by an unanimous vote.
Mayor Pro Tem Tim Brancheau ;Councilmember Bob
Mahalik;Councilmember Wes Mays ;Councilmember Billy
Faught;Councilmember Marvin Franklin and Councilmember Aaron
Duncan
Aye:6 -
Enactment No: 2013-1334
12.Consider approval to purchase sixteen (16) Panasonic Toughbooks to
be utilized as vehicle Mobile Display Computers from
CDW-Government in the amount of $69,235.20 as approved; and
authorizing the City Manager to sign.
Presentation: Deputy Police Chief Matt Kosec made a presentation to Council.
A motion was made by Councilmember Billy Faught, seconded by
Councilmember Bob Mahalik, that this Agenda Item be approved. The motion
passed by an unanimous vote.
Mayor Pro Tem Tim Brancheau ;Councilmember Bob
Mahalik;Councilmember Wes Mays ;Councilmember Billy
Faught;Councilmember Marvin Franklin and Councilmember Aaron
Duncan
Aye:6 -
13.Consider approval of funding the remaining portion of the Nature
Biodiversity Center construction after all donations are considered, in
an amount not to exceed $900,000.00.
Presentation: Brad Reid, Director of Parks and Recreation, made a
Page 4City of Coppell, Texas
February 26, 2013City Council Minutes
presentation to Council.
Lou Duggan, Friends of Coppell Nature Park, answered questions of Council.
Council recessed the Regular Session at 8:45 p.m. to convene into Executive
Session under Section 551.071, Texas Government Code - Consultation with
City Attorney. Council adjourned the Executive Session at 9:01 p.m. and
reconvened into Regular Session.
A motion was made by Councilmember Bob Mahalik, seconded by
Councilmember Marvin Franklin, to approve funding in the amount of $900,000
condition upon the execution of a contract with the Friends of the Coppell
Nature Park and the contractor for donations collected, and any acquired in the
future, in the amount of $486,000 for construction and material services, and
$375,000 in cash donations from the school district, and authorize the City
Manager to sign upon approval as to form by the City Attorney.
The motion passed 4-2 with Councilmembers Mahalik, Mays, Franklin and
Duncan voting in favor and Mayor Pro Tem Brancheau and Councilmember
Faught voting against the motion.
Councilmember Bob Mahalik;Councilmember Wes Mays;Councilmember
Marvin Franklin and Councilmember Aaron Duncan
Aye:4 -
Mayor Pro Tem Tim Brancheau and Councilmember Billy FaughtNay:2 -
City Manager Reports14.
Project Updates and Future Agendas.
Read and Filed
City Manager Clay Phillips reported the construction on the cottages in Old
Town Coppell have begun. The Heritage Festival and Grand Opening will be
April 13th. The move in date for 265 Parkway Blvd. will be March 1st. Also,
Vanbebber Road is now open. Finally, the Joint City Council Meeting with the
Economic Development Committee and Planning and Zoning Commission will
be held on March 6th in the Fire Training Room at Station #3. After that, there
will not be any meetings until March 26th.
Council Committee Reports15.
A.Carrollton/Farmers Branch ISD/Lewisville ISD - Faught and Roden
B.Coppell ISD - Mahalik and Mays
C.Coppell Seniors - Brancheau and Faught
D.Dallas Regional Mobility Coalition - Hunt
E.International Council for Local Environmental Initiatives (ICLEI) -
Brancheau
F.Metrocrest Medical Foundation - Mahalik
G.Metrocrest Community Clinic - Mays
H.Metrocrest Social Service Center - Franklin
I.North Central Texas Council of Governments - Duncan
J.North Texas Commission - Roden
Page 5City of Coppell, Texas
February 26, 2013City Council Minutes
K.Senior Adult Services - Franklin
Read and Filed
A. Councilmember Faught announced Spring Break for C-FBISD is March
11-15th. Barbara Bush Middle School will be hosting a Gently Used Book Sale
February 28th - March 1st. Finally, there will be a Graduation Meeting at
Creekview High School on March 8th.
B. Councilmember Mays reported on Wilson Elementary's 1st annual
International Night held on January 26th. Also, 19 high school band students
qualified for the 5A All-State Band. Mr. Mays also spoke about CISD's plans on
updating security at the schools and served as Principal for the Day at
Mockingbird Elementary.
C. Councilmember Faught announced the Roaring 20's Casino Night will be
March 23rd from 4-8 p.m.
D. Mayor Hunt said the next DRMC meeting will be March 27th. They are
focusing on legislative items both in Austin and Washington D.C.
E. Nothing to report.
F. Councilmember Mahalik reported on the Foundation's first quarterly
meeting. The Executive Committee is being led by Jerry Bates. The Foundation
has various programs available, such as tattoo removal for those who have left
the gang lifestyle and $11 mamograms.
G. Councilmember Mays announced the new officers were installed at the
meeting in January. Bill Rohloff has been selected as President. The next
meeting will be March 28th.
H. Councilmember Franklin said Tracy Eubanks, the Metrocrest Chamber of
Commerce President, will be taking on the role of Executive Director after
Bunny Summerlin retires. Metrocrest Social Services is also working with two
churches in Coppell to feed the students at the Tom Landry Elementary School
and Wilson Elementary during the summer with the Sack Summer Hunger
Program. The organization, Coppell Cares, will be working with the First United
Methodist Church to provide social services to Coppell residents. Finally, the
annual Keyholder's Breakfast will be April 23rd at the Marriott.
I. Councilmember Duncan reported the NCTCOG has been acting
administratively in nature. They recently approved their submitted budget
items.
J. Nothing to report.
K. Nothing to report.
Public Service Announcements concerning items of community interest and no
Council action or deliberation is permitted.
16.
Councilmember Mays reported Governor Rick Perry will be coming to Coppell
on April 21st. Tickets and location information will be available.
Page 6City of Coppell, Texas
February 26, 2013City Council Minutes
Necessary Action from Executive Session17.
At this time, Council convened into Executive Session at 9:46 p.m. Council
adjourned Executive Session at 10:38 p.m. and reconvened into the Regular
Session.
Nothing to report.
Adjournment
There being no further action before the City Council, the meeting was
adjourned.
________________________
Karen Selbo Hunt, Mayor
CERTIFICATE
I certify that the above Notice of Meeting was posted on the bulletin board at the City
Hall of the City of Coppell, Texas on this 22nd day of February, 2013, at _____________.
______________________________
Christel Pettinos, City Secretary
PUBLIC NOTICE - STATEMENT FOR ADA COMPLIANCE
The City of Coppell acknowledges its responsibility to comply with the Americans With
Disabilities Act of 1990. Thus, in order to assist individuals with disabilities who
require special services (i.e. sign interpretative services, alternative audio/visual
devices, and amanuenses) for participation in or access to the City of Coppell
sponsored public programs, services and/or meetings, the City requests that
individuals makes requests for these services forty-eight (48) hours ahead of the
scheduled program, service, and/or meeting. To make arrangements, contact Vivyon V.
Bowman, ADA Coordinator or other designated official at (972) 462-0022, or (TDD
1-800-RELAY, TX 1-800-735-2989).
Page 7City of Coppell, Texas
255 Parkway Boulevard
Coppell, Texas 75019-9478City of Coppell, Texas
Minutes
City Council
6:00 PM Fire Station #3 Training RoomWednesday, March 6, 2013
Special Called Session and Joint Meeting with City Council, Economic Development
Committee and Planning and Zoning Commission
KAREN HUNT TIM BRANCHEAU
Mayor Mayor Pro Tem
BOB MAHALIK BILLY FAUGHT
Place 2 Place 5
WES MAYS MARVIN FRANKLIN
Place 3 Place 6
GARY RODEN AARON DUNCAN
Place 4 Place 7
CLAY PHILLIPS
City Manager
Karen Hunt;Tim Brancheau;Bob Mahalik;Wes Mays;Gary Roden;Billy
Faught;Marvin Franklin and Aaron Duncan
Present 8 -
Also present were City Manager Clay Phillips and City Secretary Christel Pettinos.
The City Council of the City of Coppell met in a Special Called Session on Wednesday,
March 6, 2013, at 6:00 p.m. at the Fire Station #3 Training Room, 133
Parkway Boulevard, Coppell, Texas.
Call to Order Special Called Session (Open to the Public)
Mayor Hunt called the meeting to order, determined that a quorum was present
and convened into the Special Session at 6:05 p.m.
1.Approval of appointing citizens to the CRDC Sales Tax
Re-Authorization Steering Committee.
A motion was made by Mayor Pro Tem Tim Brancheau, seconded by
Councilmember Gary Roden, that this Agenda Item be approved with the
following names as read into the record:
Nancy Yingling
Neil Bales
Jack Clark
Ed Guignon
Page 1City of Coppell, Texas
March 6, 2013City Council Minutes
Mike Tanner
Greg Garcia
Steve Charters
Terry Hoffman
Christi Greene
The motion passed by an unanimous vote.
Mayor Pro Tem Tim Brancheau ;Councilmember Bob
Mahalik;Councilmember Wes Mays ;Councilmember Gary
Roden;Councilmember Billy Faught;Councilmember Marvin Franklin and
Councilmember Aaron Duncan
Aye:7 -
2.Consider approval of a Resolution encouraging the members of the
Legislature of the State of Texas to amend House Bill 14 and Senate
Bill 14 as introduced and currently being considered in the current
session of the Texas Legislature , which would alter the process of
issuance of certificates of obligation by cities and counties, and would
significantly increase items required to be shown on ballots for bond
elections and create increased ongoing reporting requirements
regarding indebtedness; and authorizing the Mayor to sign.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Wes Mays, that this Agenda Item be approved. The motion
passed by an unanimous vote.
Mayor Pro Tem Tim Brancheau ;Councilmember Bob
Mahalik;Councilmember Wes Mays ;Councilmember Gary
Roden;Councilmember Billy Faught;Councilmember Marvin Franklin and
Councilmember Aaron Duncan
Aye:7 -
Enactment No: 2013-0306.1
Adjournment for Special Called Session
Mayor Hunt adjourned the Special Session at 6:12 p.m. and convened into the
Joint Work Session at 6:13 p.m.
Call to Order Joint Work Session (Open to the Public)
3.Introductions and General Remarks - Mayor Hunt.
4.Opening Remarks from Committee Chairmen.
5.Roles and Responsibilities of Committees.
6.Planning and Development Process and Ordinance Updates.
7.Development and Project Update.
8.Future Joint Meeting Topics .
Read and Filed
Page 2City of Coppell, Texas
March 6, 2013City Council Minutes
Adjournment for Joint Work Session
There being no further business before the Council, the meeting was
adjourned at 8:12 p.m.
________________________
Karen Selbo Hunt, Mayor
ATTEST:
______________________________
Christel Pettinos, City Secretary
Page 3City of Coppell, Texas
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2013-0933
File ID: Type: Status: 2013-0933 Zoning Ordinance Passed
1Version: Reference: In Control: Planning
03/05/2013File Created:
03/26/2013Final Action: PD-210R-SF-9, ORD Kaye StreetFile Name:
Title: Consider approval of an Ordinance for Case No. PD-210R-SF-9, Kaye
Street , a zoning change from PD-210-SF-9/(CH) (Planned
Development-210-Single Family-9/Called Hearing), to PD-210R-SF-9
(Planned Development -210 Revised-Single Family-9), to allow a home with
stucco construction to be located at 413 Kaye Street and authorizing the
Mayor to sign.
Notes:
Agenda Date: 03/26/2013
Agenda Number: B.
Sponsors: Enactment Date: 03/26/2013
Cover Memo.pdf, Ordinance.pdf, Exhibit A - Legal
Description.pdf, Exhibit B - Site Plan and Elevations
(2 pages).pdf
Attachments: Enactment Number: 91500-A-614
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 PassApproved on the
Consent Agenda
03/26/2013City Council
A motion was made by Councilmember Billy Faught, seconded by Councilmember Aaron Duncan,
approving Agenda Items A-C on the Consent Agenda. The motion passed by an unanimous vote.
Action Text:
Councilmember Tim Brancheau, Councilmember Bob Mahalik, Mayor
Pro Tem Wes Mays, Councilmember Gary Roden, Mayor Pro Tem Billy
Faught, Councilmember Marvin Franklin, and Councilmember Aaron
Duncan
7Aye:
Text of Legislative File 2013-0933
Title
Consider approval of an Ordinance for Case No. PD-210R-SF-9, Kaye Street, a zoning
change from PD-210-SF-9/(CH) (Planned Development-210-Single Family-9/Called
Hearing), to PD-210R-SF-9 (Planned Development-210 Revised-Single Family-9), to allow a
home with stucco construction to be located at 413 Kaye Street and authorizing the Mayor
Page 1City of Coppell, Texas Printed on 8/16/2016
Master Continued (2013-0933)
to sign.
Summary
Staff Recommendation:
On February 12, 2013, City Council unanimously approved this ZONING CHANGE (6-0).
On January 17, 2013, the Planning Commission unanimously recommended approval of
this ZONING CHANGE (7-0). Commissioners, Goodale, Pritzlaff, Robinson, Haas, Darling,
Portman and Sangerhausen voted in favor; none opposed.
The Planning Department recommends APPROVAL.
Goal Icon:
Special Place to Live
Page 2City of Coppell, Texas Printed on 8/16/2016
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1 TM 59593
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS
ORDINANCE NO. ________
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS,
AMENDING THE COMPREHENSIVE ZONING ORDINANCE AND MAP
OF THE CITY OF COPPELL, TEXAS, AS HERETOFORE AMENDED, BY
GRANTING A CHANGE IN ZONING FROM PD-210-SF-9/(CH)
(PLANNED DEVELOPMENT-210-SINGLE FAMILY-9/CALLED
HEARING), TO PD-210R-SF-9 (PLANNED DEVELOPMENT-210
REVISED-SINGLE FAMILY-9), TO ALLOW A HOME WITH STUCCO
CONSTRUCTION TO BE LOCATED AT 413 KAYE STREETAND BEING
MORE PARTICULARLY DESCRIBED IN EXHIBIT “A”, ATTACHED
HERETO AND INCORPORATED HEREIN FOR ALL PURPOSES;
PROVIDING FOR THE APPROVAL OF DEVELOPMENT
REGULATIONS THROUGH ADOPTION OF THE DETAIL SITE PLAN
AND ELEVATIONS, ATTACHED HERETO AS EXHIBIT “B;
PROVIDING A REPEALING CLAUSE; PROVIDING A SEVERABILITY
CLAUSE; PROVIDING A SAVINGS CLAUSE; PROVIDING A PENALTY
OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS
($2,000.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE
DATE.
WHEREAS, the City Planning and Zoning Commission and the governing body of the
City of Coppell, Texas, in compliance with the laws of the State of Texas and pursuant to the
Comprehensive Zoning Ordinance of the City of Coppell, have given requisite notices by
publication and otherwise, and after holding due hearings and affording a full and fair hearing to
all property owners generally, and to all persons interested and situated in the affected area and in
the vicinity thereof, the said governing body is of the opinion that Zoning Application No. PD-
210R-SF-9 should be approved, and in the exercise of legislative discretion have concluded that
the Comprehensive Zoning Ordinance and Map should be amended.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF COPPELL, TEXAS:
SECTION 1. That the Comprehensive Zoning Ordinance and Map of the City of
Coppell, Texas, duly passed by the governing body of the City of Coppell, Texas, as heretofore
amended, be and the same is hereby amended to grant a change in zoning from PD-210-SF-9/(CH)
(Planned Development-210-Single Family-9/Called Hearing), to PD-210R-SF-9 (Planned Development-
210 Revised-Single Family-9), to allow a home with stucco construction to be located at 413 Kaye
Street, and being more particularly described in Exhibit “A”, attached hereto and made a part
hereof for all purposes.
2 TM 59593
SECTION 2. That the property shall be developed and used only in accordance with the
provisions of Planned Development 210-SF-9 (Ordinance #91500-A-413) except as amended
herein with the following development conditions as set forth herein below;
A) Development of the property shall be in accordance with the regulations as
provided in Section 3 of this Ordinance.
B) A tree removal permit will be required prior to the removal of any trees.
C) Continuation of the 24-inch stone accent band is along the side facades of the home,
unless a solid fence is constructed and maintained which screens the view of the sides of
the home from the street.
D) That home constructed on Lot 32 Block 1, may use stucco building materials in lieu of
masonry construction. . Stucco as used in this ordinance shall be defined as continuous
plaster or mortar of seven-eighths (7/8”) of an inch thickness over wood frame with
metal lath and elastomeric topcoat, and shall be of earth tone color.
SECTION 3. That Detail Site Plan and Elevations attached hereto as Exhibit “B”, and
made a part hereof for all purposes as special development regulations, are hereby approved.
SECTION 4. That the above property shall be developed and used only in the manner
and for the purpose provided for by the (SF-9) Single Family-9 District regulations,
Comprehensive Zoning Ordinance of the City of Coppell, as heretofore amended and as amended
herein.
SECTION 5. That all provisions of the Ordinances of the City of Coppell, Texas, in
conflict with the provisions of this ordinance be, and the same are hereby, repealed, and all other
provisions not in conflict with the provisions of this ordinance shall remain in full force and effect.
SECTION 6. That should any sentence, paragraph, subdivision, clause, phrase or section
of this ordinance be adjudged or held to be unconstitutional, illegal or invalid, the same shall not
affect the validity of this ordinance as a whole, or any part or provision thereof other than the part
3 TM 59593
so decided to be unconstitutional, illegal or invalid, and shall not affect the validity of the
Comprehensive Zoning Ordinance as a whole.
SECTION 7. An offense committed before the effective date of this ordinance is
governed by prior law and the provisions of the Comprehensive Zoning Ordinance, as amended, in
effect when the offense was committed and the former law is continued in effect for this purpose.
SECTION 8. That any person, firm or corporation violating any of the provisions or
terms of this ordinance shall be subject to the same penalty as provided for in the Comprehensive
Zoning Ordinance of the City of Coppell, as heretofore amended, and upon conviction shall be
punished by a fine not to exceed the sum of Two Thousand Dollars ($2,000.00) for each offense;
and each and every day such violation shall continue shall be deemed to constitute a separate
offense.
SECTION 9. That this ordinance shall take effect immediately from and after its passage
and the publication of its caption, as the law and charter in such cases provide.
DULY PASSED by the City Council of the City of Coppell, Texas, this the
_______ day of ___________________, 2013
APPROVED:
____________________________________
KAREN SELBO HUNT, MAYOR
ATTEST:
____________________________________
CHRISTEL PETTINOS, CITY SECRETARY
APPROVED AS TO FORM:
_________________________________
ROBERT E. HAGER, CITY ATTORNEY (REH/mpm)
LEGAL DESCRIPTION
EXHIBIT ‘A’
Being all of Lot 32, Block 1 of the Anderson Addition, being an addition to the City
of Coppell, Dallas County, Texas, property known as 413 Kaye Street.
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2013-0936
File ID: Type: Status: 2013-0936 Zoning Ordinance Passed
1Version: Reference: In Control: Planning
03/05/2013File Created:
03/26/2013Final Action: PD-250R8-H, ORD Old Town Addition (Main St)File Name:
Title: Consider approval of an Ordinance for Case No. PD-250R8-H, Old Town
Addition (Main Street), a zoning change from PD -250-H (Planned
Development-250-Historic), to PD-250R8-H (Planned Development-250
Revision 8-Historic), to revise the existing Conceptual Planned
Development Ordinance, including Section 4, to provide for Administrative
Review and approval of Detail Plans when in general conformance with the
Concept Plan and conditions, on approximately 10.4 acres located south of
Bethel Road, north of Burns Road between Hammond and South Coppell
Roads and authorizing the Mayor to sign.
Notes:
Agenda Date: 03/26/2013
Agenda Number: C.
Sponsors: Enactment Date: 03/26/2013
Cover Memo.pdf, Ordinance.pdfAttachments: Enactment Number: 91500-A-615
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 PassApproved on the
Consent Agenda
03/26/2013City Council
A motion was made by Councilmember Billy Faught, seconded by Councilmember Aaron Duncan,
approving Agenda Items A-C on the Consent Agenda. The motion passed by an unanimous vote.
Action Text:
Councilmember Tim Brancheau, Councilmember Bob Mahalik, Mayor
Pro Tem Wes Mays, Councilmember Gary Roden, Mayor Pro Tem Billy
Faught, Councilmember Marvin Franklin, and Councilmember Aaron
Duncan
7Aye:
Text of Legislative File 2013-0936
Title
Consider approval of an Ordinance for Case No. PD-250R8-H, Old Town Addition (Main
Street), a zoning change from PD-250-H (Planned Development-250-Historic), to
Page 1City of Coppell, Texas Printed on 8/16/2016
Master Continued (2013-0936)
PD-250R8-H (Planned Development -250 Revision 8-Historic), to revise the existing
Conceptual Planned Development Ordinance, including Section 4, to provide for
Administrative Review and approval of Detail Plans when in general conformance with the
Concept Plan and conditions, on approximately 10.4 acres located south of Bethel Road,
north of Burns Road between Hammond and South Coppell Roads and authorizing the
Mayor to sign.
Summary
Staff Recommendation:
On February 12, 2013, City Council unanimously approved this ZONING CHANGE (6-0).
On January 17, 2013, the Planning Commission unanimously recommended approval of
this ZONING CHANGE (7-0). Commissioners Goodale, Pritzlaff, Robinson, Haas, Darling,
Portman and Sangerhausen voted in favor; none opposed.
The Planning Department recommends APPROVAL.
Goal Icon:
Sustainable City Government
Business Prosperity
Community Wellness and Enrichment
Page 2City of Coppell, Texas Printed on 8/16/2016
1
MEMORANDUM
To: Mayor and City Council
From: Gary L. Sieb, Director of Planning
Date: March 26, 2013
Reference: Ordinance for PD-250R8-H, Old Town Addition (Main Street), to revise the
existing Conceptual Planned Development Ordinance, to provide for
Administrative Review and Approval of Detail Plans when in general
conformance with the Concept Plan and conditions, and to allow neon signs on
restaurants.
2030: Sustainable City Government, Business Prosperity & Community Wellness
& Enrichment
Introduction:
The purpose of this PD amendment is to allow Administrative Review and Approval of Detail
Plans when in general conformance with the Concept Plan and conditions, and to allow neon
signs on restaurants.
Analysis:
On February 12, 2013 the City Council unanimously approved this PD amendment.
On January 17, 2013 Planning & Zoning Commission unanimously recommended approval of
this PD amendment.
Legal Review:
The city attorney’s office reviewed this Ordinance
Fiscal Impact:
None
Recommendation:
The Planning Department recommends Approval
Attachment:
Ordinance
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS
ORDINANCE NO. ________
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS,
AMENDING THE COMPREHENSIVE ZONING ORDINANCE AND MAP
OF THE CITY OF COPPELL, TEXAS, AS HERETOFORE AMENDED, BY
GRANTING A CHANGE IN ZONING FROM PLANNED DEVELOPMENT
-250-HISTORIC TO PD-250R8-H (PLANNED DEVELOPMENT-250-
REVISION 8-HISTORIC) FOR THE PROPERTY LOCATED IN OLD
TOWN COPPELL ON THE SOUTH SIDE OF BETHEL ROAD, AND
BEING MORE PARTICULARLY DESCRIBED IN EXHIBIT “A”
ATTACHED HERETO; PROVIDING FOR THE APPROVAL OF THE
CONCEPTUAL SITE/LANDSCAPE PLAN ATTACHED AS EXHIBIT “B”;
PROVIDING FOR DEVELOPMENT REGULATIONS; PROVIDING A
REPEALING CLAUSE; PROVIDING A SEVERABILITY CLAUSE;
PROVIDING A SAVINGS CLAUSE; PROVIDING A PENALTY OF FINE
NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00)
FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City Planning and Zoning Commission and the governing body of the City
of Coppell, Texas, in compliance with the laws of the State of Texas, and pursuant to the
Comprehensive Zoning Ordinance of the City of Coppell, have given requisite notices by
publication and otherwise, and after holding due hearings and affording a full and fair hearing to all
property owners generally, and to all persons interested and situated in the affected area and in the
vicinity thereof, the said governing body is of the opinion that Zoning Application No. PD-250R8-
H should be approved, and in the exercise of legislative discretion have concluded that the
Comprehensive Zoning Ordinance and Map should be amended.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF COPPELL, TEXAS:
SECTION 1. That the Comprehensive Zoning Ordinance and Map of the City of Coppell,
Texas, duly passed by the governing body of the City of Coppell, Texas, as heretofore amended, be
and the same is hereby amended by granting a change in zoning from PD-250 “H” (Planned
Development-250 Historic) to PD-250-R8 (Planned Development District Revision-8) for the
property located in Old Town Coppell and being more particularly described in Exhibit “A”,
attached hereto and made a part hereof for all purposes.
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SECTION 2. The property shall be developed and used in accordance with the
following regulations:
A) Purpose. The purpose of this Planned Development is to provide for a
mixed use development within Old Town Coppell for the development of
approximately thirteen (13) retail office cottages built with craftsman
architectural style, a maximum of forty-four (44) town or patio homes,
eleven (11) retail service buildings, two (2) restaurants, private parking
and landscaping, to be anchored by the proposed Town Square.
B) Uses and Base Zoning District. The property shall be developed and
used only in accordance with Chapter 12, Article 28A “H” Historic
District regulations of the Code of Ordinances and the Appendices thereto,
except as otherwise provided herein:
1) Service, townhome or garden patio homes as depicted on the
Conceptual Site/Landscape Plan (Exhibit B) are allowed without a special
use permit.
2) The following uses are allowed in the service buildings that do not front
the Town Square without Special Use Permit: carpentry; painting,
plumbing or mechanical shops; private schools and related facilities;
office, limited warehouse and distribution with less than ninety percent
(90%) of the floor area in the service buildings.
3) A Special Use Permit shall not be required for sports, recreation and
entertainment uses indoors, commercial printing shop, equipment sales
and indoor amusement.
4) Restaurants and retail uses are allowed by right except for restaurants
and retail uses occupying more than 8,000 square feet of foundation area
(excluding patios) which require a special use permit.
5) Auto/Mobile Vehicle Parking Lots are allowed without need to obtain a
special use permit.
C) Area Regulations.
1) The structures along Coppell and Bethel Roads do not have to conform
to the existing setback pattern along the same street. The size and shape
of new buildings are not required to be consistent with the general massing
of the existing “character defining” buildings.
2) Front yard: To be measured from back of curb, generally, 15-25 feet
total on public and private property comprising of:
TM 59595
a. Five feet to seven feet wide area of street trees, landscaping and
lighting.
b. Minimum five feet wide concrete sidewalk.
c. Five feet to ten feet wide area with plants and other amenities
(benches, trash receptacles, bike racks, etc., if appropriate).
d. The front yard may also contain a patio (outside of the sidewalk)
if a restaurant or similar use is proposed. A larger front yard is
permitted for institutional uses.
3) Side yard: Zero to ten feet maximum unless:
a. Adjacent to a roadway, then it shall be treated as a front yard
(this shall follow the same standards of construction as the primary
facade).
b. Adjacent to a residential district, then it shall equal the side yard
requirements of that residential district.
c. A fire lane or drive is included in the side yard, and then a side
yard can extend to the limits of such fire lane or drive.
4) Rear yard: No rear yard is required unless a nonresidential use is
adjacent to a residential zoning district, then a ten feet minimum landscape
buffer is required in accordance with section 12-33-1. Rear yards may
provide for parking.
5) Maximum building size: Building footprint may not exceed 8,000
square feet without a special use permit.
D) Parking Regulations.
1) Parking shall be in accordance with the off-street parking regulations of
Chapter 12, Article 28A “H” Historic District regulations and Article 31
“Off Street Parking Regulations”, of the Code of Ordinanc es and the
Appendices thereto, as amended, except special considerations and
requirements specifically for PD-250-H which are as follows:
a. Typical parking spaces shall be a minimum of nine -feet by
eighteen feet.
b. No parking area shall be allowed within five feet of the rear
property line when abutting a nonresidential district, unless such
parking abuts a private alley.
c. Parking lots shall be screened through plantings of hedges,
shrubs, trees, or fences at edges and in medians within the parkin g
area, except those outside of view from public streets which shall
not require screening. The screening and landscaping of parking
areas shall be in accordance with Articles 33 and 12-34-8b,
respectively.
TM 59595
E) Landscaping and Screening.
All landscaping and screening shall comply with Chapter 12, Article 28A
“H” Historic District regulations and Article 34, of the Code of
Ordinances and the Appendices thereto, as amended, except for special
consideration and requirement specifically for PD-250-H which are as
follows:
1) Residential lots shall have a minimum of a five foot wide area of street
trees, landscaping and lighting.
2) No screening walls shall be required to separate land uses.
3) Trees planted in the parking islands shall be selected from the
Overstory trees listed in Table 1 Plant Palette of the Comprehensive
Zoning Ordinance, as amended. Trees located in the streetscape may be
selected from either Overstory trees or Accent trees.
4) The service court area for the retail and service buildings shall be
exempt from screening requirements for refuse storage and utility
equipment.
5) Screening may be evergreen landscape materials as defined by the Code
of Ordinances.
6) No screening is required for the townhomes or patio garden homes.
7) No screening is required of private parking areas not visible from the
public rights-of-way or located adjacent to private alleys.
8) No perimeter or interior landscaping areas shall be required when
located in a service court area.
9) Planting islands shall contain: (i) trees; and (ii) shrubs or groundcover.
10) If located within a visibility triangle, as required by the City Engineer,
shrubs installed and maintained shall be less than 24 inches and trees shall
have greater than 7 feet clearance from grade to the bottom of the crown.
11) A landscape perimeter buffer shall not be required along interior
property lines or alleys.
12) Streetscape trees shall be counted toward the required number of trees
required under the landscape ordinance in non-vehicular open space. No
other trees shall be required for Cottage, Retail or Service uses.
TM 59595
13) Trees in the streetscape may be either Overstory trees or accent trees,
as defined. If an accent tree is used, it shall be a Savannah Holly, Tree
Yaupon, Little Gem Magnolia, Crepe Myrtle or similar alternative.
14) Ground and wall mounted mechanical and utility equipment must be
screened from public rights of way and may be screened by evergreen
screening wall. No screening is required from adjacent properties.
15) Streetscape requirements of Sect. 12-28A shall not apply to Burns and
Hammond Streets.
16) Overstory trees shall be required for landscape islands.
F) Design and Construction Standards.
Prior to the issuance of any building permit (residential or commercial),
the developer/land owner shall conform with all detailed planned
development requirements as provided for in Chapter 12, Article 27 of the
Code of Ordinances and all structures shall comply with Chapter 12,
Article 28A “H” Historic District regulations of the Code of Ordinances
and the Appendices thereto, as amended, except as amended herein.:
1) Driveways shall be located to the side or rear with garages sited in the
rear yards.
2) Building materials other than wood or brick may not include metal
siding but may include cement board.
3) Commercial buildings shall have a minimum of 60 percent glazed area
(windows and door openings) from floor to ceiling for ground floor
primary facades. Cottage buildings shall have doors and windows
appropriate for craftsman architecture.
4) Masonry may only be painted if intended for signage.
5) Roof form and pitch: Gable roof form shall not apply to retail or
services buildings which may use flat roofs or parapets.
6) Buildings having facades longer than those historically found in the
district may utilize vertically oriented bays or other vertical design
elements to break up the massing.
7) Window framing materials may be of aluminum or vinyl but must be
traditional in appearance and shall not have brushed or shiny aluminum or
other metal appearance elements.
TM 59595
8) Canopies/awnings: May be individually located within major bays or
may be continuous. Canopies may be wooden or metal and parallel with
the sidewalk. Awnings shall be angled and made of fabric (canvas) or
similar materials (sunbrella), or metal. Plastic/vinyl is prohibited.
9) Shutters: Shall be of louvered wood, vinyl, fiberglass or metal
construction, and shall fit the window opening (so that if closed, they
would cover the window opening).
10) Foundations: May be raised and constructed of brick (brick veneer is
acceptable).
11) Gutters: Shall be half-rounded unless there is a flat roof, then box
drains may be used.
12) Electrical and gas meters and other mechanical equipment shall be
located on the rear or side facades and sh all be screened from public
rights-of-way.
13) Walls of freestanding brick are not permitted in front yards but are
acceptable at rear yards and side yards not visible from the street unless at
the rear of retail or service buildings as indicated on the Conceptual
Site/Landscape Plan.
I) Sign Regulations.
Developer/owner shall comply with all sign regulations applicable in
Chapter 12, Article 28A “H” Historic District regulations and Article 29,
of the Code of Ordinances and the Appendices thereto, as amended,
except for special consideration and requirement specifically for PD-250-
H which are as follows:
1) Signs may be painted directly on the façade.
2) Pan signs may be installed on the facades if architecturally compatible
with the facade.
3) Projecting or hanging, perpendicular from vertical building elevations,
signs
4) Neon signs are prohibited, except on buildings containing a restaurant .
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SECTION 3. In addition, the requirements of Section 2, the property shall be developed
and used only in accordance with the Conceptual Site/Landscape Plan attached as Exhibit “B”, and
incorporated herein for all purposes, and which are hereby approved.
SECTION 4. After review and recommendation by the Development Review Committee
(DRC) the Director of Planning is authorized to approve Detail Site Plans for developments which
are in accordance with provisions of this Planned Development District and regulations adopted
herein.
A) The Director of Planning may also approve minor amendments to the Detail Plans to:
a. adjust building materials, colors, configuration and placement;
b. to realign driveways and parking layout;
c. to adjust open space, landscaping and screening;
d. and to change utility and service locations;
provided that no such minor amendments shall not substantially change the
approved Concept Plan, as provided herein.
B) Detail Site Plan Approval process:
a. The applicant shall file an application to the Planning Department for
Administrative Approval of Detail Site Plan , sufficient number of sets of the site
plan, landscape plan, elevations and sign package for DRC review. Submission
of preliminary engineering will be required unless waived by the Engineering
Department.
b. Written DRC Comments will be provided to the applicant 6 days prior to the
Applicant DRC Meeting.
TM 59595
c. The applicant shall address DRC comments, and revise plans to be reviewed at
the Applicant DRC Meeting.
d. The applicant shall submit the final site plan, landscape plan, elevations and sign
package, and preliminary engineering, if required, to the Director of Planning for
approval prior to the issuance of a building permit.
C) If it is determined that the Detail Site Plan is not in general conformance with the
provisions as stated in the PD, the applicant can initiate an amendment to the PD and
regulations, as required by the Coppell Code of Ordinances.
SECTION 5. That the above property shall be used only in the manner and for the purpose
provided for by the Comprehensive Zoning Ordinance of the City of Coppell, as heretofore
amended and as amended herein.
SECTION 6. That all provisions of the Ordinances of the City of Coppell, Texas, in
conflict with the provisions of this ordinance be, and the same are hereby, repealed, and all other
provisions not in conflict with the provisions of this ordinance shall remain in full force and effect.
In the event that a conflict exists between the Code of Ordinances, this Ordinance and/or the
exhibits hereto, the Code of Ordinances shall govern. In the event that a conflict exists between this
ordinance and the exhibits to this ordinance, Section 2 shall govern.
SECTION 7. That should any sentence, paragraph, subdivision, clause, phrase or section
of this ordinance be adjudged or held to be unconstitutional, illegal or invalid, the same shall not
affect the validity of this ordinance as a whole, or any part or provision thereof other than the part so
decided to be unconstitutional, illegal or invalid, and shall not affect the validity of the
Comprehensive Zoning Ordinance as a whole.
TM 59595
SECTION 8 . An offense committed before the effective date of this ordinance is governed
by prior law and the provisions of the Comprehensive Zoning Ordinance, as amended, in effect
when the offense was committed and the former law is continued in effect for this purpose.
SECTION 9. That any person, firm or corporation violating any of the provisions or terms
of this ordinance shall be subject to the same penalty as provided for in the Comprehensive Zoning
Ordinance of the City of Coppell, as heretofore amended, and upon conviction shall be punished by
a fine not to exceed the sum of Two Thousand Dollars ($2,000.00) for each offense; and each and
every day such violation shall continue shall be deemed to constitute a separate offense.
SECTION 10. That this ordinance shall take effect immediately from and after its passage
and the publication of its caption, as the law and charter in such cases provide.
DULY PASSED by the City Council of the City of Coppell, Texas, this the _______ day of
___________________, 2013
APPROVED:
_____________________________________
KAREN SELBO HUNT
ATTEST:
_____________________________________
CHRISTEL PETTINOS, CITY SECRETARY
APPROVED AS TO FORM:
_________________________________
ROBERT E. HAGER, CITY ATTORNEY
GS 12/28/09; 40960)(REH/cdb revised)
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2013-0956
File ID: Type: Status: 2013-0956 Agenda Item Passed
1Version: Reference: In Control: Administration
03/18/2013File Created:
03/26/2013Final Action: CSE Letter of IntentFile Name:
Title: Consider approval of a Letter of Intent by and between the City of Coppell and
CSE Commercial Real Estate, LP, to develop and acquire 7.837 acres ± of land
located along the east side of South Coppell Road south of Bethel Road; and, to
authorizing the City Manager to negotiate and execute the appropriate
agreements with CSE Commercial Real Estate, LP, and/or Coppell Economic
Development Foundation consistent therewith and authorize the Mayor and City
Manager to execute appropriate closing documents necessary to convey such
property.
Notes:
Agenda Date: 03/26/2013
Agenda Number: 13.
Sponsors: Enactment Date:
CSE Letter of Intent - Memo.pdf, CSE Letter of Intent
- LOI.pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 PassApproved03/26/2013City Council
Presentation: Mindi Hurley, Economic Development Coordinator, made a presentation to Council.
A motion was made by Councilmember Marvin Franklin, seconded by Councilmember Bob Mahalik,
that this Agenda Item be approved. The motion passed by an unanimous vote.
Action Text:
Councilmember Tim Brancheau, Councilmember Bob Mahalik, Mayor
Pro Tem Wes Mays, Councilmember Gary Roden, Mayor Pro Tem Billy
Faught, Councilmember Marvin Franklin, and Councilmember Aaron
Duncan
7Aye:
Text of Legislative File 2013-0956
Title
Consider approval of a Letter of Intent by and between the City of Coppell and CSE Commercial
Real Estate, LP, to develop and acquire 7.837 acres ± of land located along the east side of South
Coppell Road south of Bethel Road; and, to authorizing the City Manager to negotiate and execute
Page 1City of Coppell, Texas Printed on 8/16/2016
Master Continued (2013-0956)
the appropriate agreements with CSE Commercial Real Estate, LP, and/or Coppell Economic
Development Foundation consistent therewith and authorize the Mayor and City Manager to execute
appropriate closing documents necessary to convey such property.
Summary
Fiscal Impact:
Staff Recommendation:
Economic Development recommends approval.
Goal Icon:
Business Prosperity
Special Place To Live
Page 2City of Coppell, Texas Printed on 8/16/2016
1
MEMORANDUM
To: Mayor and City Council
From: Clay Phillips, City Manager
Date: March 26, 2013
Reference: Consider approval of a Letter of Intent by and between the City of Coppell and CSE
Commercial Real Estate, LP to develop and acquire approximately 341,380 square
feet of land located along the east side of South Coppell Road south of Bethel Road;
and authorizing the City Manager to sign.
2030: Business Prosperity and Special Place to Live
Introduction:
The City has owned approximately 46.57 acres of land located along S. Coppell Road south of
Bethel Road since 1999. The City sold 9.4 acres of that land to Kolberg Development, LLC in
2007 for the development of a special events center, a boutique hotel and a variety of retail and
restaurant establishments. Kolberg Development, LLC failed to perform as specified in the
Purchase and Sale Agreement; therefore, the City purchased the land back in 2011. Since that time,
the land has remained vacant.
CSE Commercial Real Estate, LP has submitted a Letter of Intent to purchase approximately
341,380 square feet of that land for the development of approximately 64 single family homes.
CSE is in discussions with Darling Homes to develop 2-story Craftsman style homes on the east
side of S. Coppell Road in accordance with the design guidelines established for Old Town Coppell.
Analysis:
The development of these homes helps to meet the objective of promoting new urban housing with
density found in the Vision Coppell 2030 Special Place to Live Strategy. These homes will be zero
lot line homes, which was specifically identified as a form of new urban housing. It also helps to
increase opportunities for living in Old Town Coppell, which is part of the Business Prosperity
Strategy. Ultimately, the construction of 64 new homes will add to the critical mass of residents
living in the area to support existing and future retail and restaurant establishments in Old Town
Coppell.
Legal Review:
Agenda item was reviewed by Bob Hager.
2
Fiscal Impact:
The fiscal impact of this Agenda item is the sale of approximately 341,380 square feet of land for a
total purchase price of approximately $1,604,486.
Recommendation:
Economic Development recommends approval.
CSE Commercial Real Estate, LP
4956 N. O’Connor Road, Irving, TX 75062
March 26, 2013
Mr. Clay Phillips
City Manager
City of Coppell
255 Parkway Boulevard
Coppell ,TX 75019-6603
RE: Purchase of approximately 7.837± acres (341,380± square feet) of land along the east
side of South Coppell Road south of Bethel Road.
Dear Clay,
This letter of intent summarizes the basis upon which CSE Commercial Real Estate, or its
assignee (“CSE”) would be willing to enter into a binding contract (the “Purchase Agreement”)
to purchase the Property from the Coppell Economic Development Foundation (the “CEDF”),
which will have concurrently purchased the Property from the City of Coppell (the “City”). This
transaction will be similar to the Main Street Coppell transaction, including the addition of this
Property to the Main Street Coppell Owners Association, except that the City will not be
required to install any infrastructure. To be clear, this means that CSE will be responsible for the
installation, at CSE’s cost, of all public streets and utilities to City standards as is typical of other
residential developments, but will purchase completed lots in phases. The City will be required
to grant CSE appropriate temporary and/or permanent easements to permit construction of the
public improvements prior to closing on the lot purchases.
1. Property: 7.837± acres (341,380± square feet) of land located generally as shown on
the site plan attached hereto as Exhibit A (the “Property”). The actual boundary of the
Property shall be agreed by City and CSE and set forth in a boundary survey prepared at
City’s cost prior to the Final Approval date. The Property must be developed in a manner
required by City pursuant to a mutually agreed development plan (the “Plan”) for the
Property developed by CSE and approved by City during the Inspection Period
concurrent with any required platting and/or re-zoning of the Property as more
particularly described below. The Plan shall incorporate development and use standards
substantially consistent with the lot numbers, lot sizes, and residential product mix
described in the attached Exhibit B.
2. Purchase Terms: CSE shall be granted a 3 year option to purchase the developed lots
(“the Lots”) within the Property for the price per gross square foot based on the fair
market value of the Property as determined by an appraisal of the Property obtained by
the City. At closing on the sale of the Lots, the purchase price paid by CSE to CEDF shall
consist of a payment of $4.70 per allocable square foot in cash, with the balance of any
portion of the Purchase Price exceeding $4.70 per square foot consisting of a grant
pursuant to Chapter 380 of the Texas Local Government Code (“380 Grant”) made by
City to CSE to be used by CSE to purchase the Lot(s) from the CEDF (which must
concurrently purchase the Lot(s) from City). In other words, if the entire area of the
Property as surveyed is 341,380 square feet, the cash portion of the purchase price to be
paid by CSE for all Lots will be 341,380 times $4.70, or $1,604,486, which amount shall
be allocated at time of each closing based on the area of the Lots being sold at the time to
total area of the Lots. If the appraisal obtained by City finds the fair market value of the
Property exceeds $4.70 per square foot, the balance of the purchase price to be paid at
closing will consist of a 380 Grant. The first closing shall include no fewer than the sale
and purchase of 10 lots and shall be not later than one year of the Final Approval Date,
but, in any case, not until the earlier of (a) 15 days following the date upon which all but
10 residential lots in the Main Street Coppell project have received building permits or
(b) the second anniversary of the Final Approval Date.
3. Earnest Money: $50,000 to be escrowed with the Title Company (the “Earnest Money”)
not later than three (3) business days after the execution of a Purchase Agreement and an
additional $100,000 to be paid to the City (the “Option Fee”) upon the later of (i) the
expiration of the Inspection Period, or (ii) 15 days following the final approval by the
City of a subdivision plat for the Property and any necessary zoning change required to
permit the Development Option (the ”Final Approval Date”). The Earnest Money is to be
released to City at the Final Approval Date and, along with the Option Fee, will be
credited by against the Purchase Price of the final lots purchased.
4. Title: Good and indefeasible fee simple title to the Property shall be conveyed to CSE
upon each closing by special warranty deed, free and clear of all liens and encumbrances,
subject only to such exceptions as may be approved by CSE, standard Schedule B
exceptions, any street, utility (including water, sanitary sewer, gas, and
telecommunications), drainage, and other easements dedicated to City on behalf of the
public on any final plat approved prior to closing, which easements shall be retained by
reserved by City at closing, and reservation by City of all oil, gas and other minerals
owned by City located in and under and that may be produced from the Property to the
extent not reserved by prior grantors; provided, however, City, for itself and its successors
and assigns will agree to waive all surface rights and other rights of ingress and egress in
and to the Property, and agree that in conducting operations with respect to the
exploration for and production, processing, transporting and marketing of oil, gas and
other minerals from the Property, that no portion of the surface of the Property will be
used, occupied or damaged and that fixtures, equipment, buildings or structures used in
connection with the exploitation of the reserved mineral, oil and gas rights, shall not be
placed on the surface of the Property; provided, however. the restrictions or prohibitions
on use of the surface shall not prohibit the pooling or unitization of the portion of the
mineral estate owned by City with land other than the Property; or the exploration or
production of the oil, gas, and other minerals by means of wells that are drilled or mines
that open on land other than the Property but enter or bottom under the Property, provided
that these operations in no manner interfere with the surface or subsurface support of any
improvements constructed or to be constructed on the Property.
5. Due Diligence Materials: Within twenty (20) days after the effective date of the
Purchase Agreement, City shall deliver copies of, or make available for CSE’s review,
applicable information on current zoning, environmental reports, surveys, soils reports,
and all other information in Seller’s possession or control regarding the Property. In
addition, within fifteen (15) days following the effective date of the Purchase Agreement,
City shall deliver to CSE a current survey of the Property consistent with the boundaries
shown on Exhibit “A” hereto prepared by a registered surveyor and a current
commitment for an owner’s policy of title insurance issued by the Title Company. The
Purchase Agreement will contain typical provisions for review and objection by CSE to
matters shown in the title commitment and survey.
6. Inspection Period: CSE shall have an inspection period (the “Inspection Period”) of
One Hundred Twenty (120) days following the effective date of the Purchase Agreement
to determine the suitability of the Property for development. In this regard, City shall
grant CSE and its agents a right of entry on the Property to obtain appraisals and to
perform engineering and environmental tests and such other studies necessary in
connection with CSE’s evaluation of the Property. CSE shall indemnify and hold the
City and CEDF harmless from any claims resulting from such inspections. During the
Inspection Period, CSE and the City shall attempt to finalize the Plan and get the Property
platted and re-zoned, as necessary, but nothing herein or in the Purchase Agreement shall
be construed as limiting the normal governmental approval rights held by City. In the
event CSE determines prior to the expiration of the Inspection Period that the Property is
not suitable for purchase, in its sole and absolute discretion, then CSE may give notice to
City and the Purchase Agreement will terminate, the Earnest Money, less the amount of
$3200.00, which shall be retained by City as full consideration for the option granted to
CSE, will be returned to CSE, and the parties will have no further obligations to one
another.
7. Zoning/Government Approvals: CSE shall be solely responsible, at CSE’s costs, for
preparing and submitting any and all required applications necessary to develop the
property for CSE’s intended use. City shall cooperate to the extent of signing any
necessary applications or plats as owner of the Property. Such applications may include
but not limited to zoning applications, plats, permits, and any other normal and customary
requirements for property development from the City.
8. Title Company: To be jointly agreed upon by City and CSE.
9. Roll-Back Taxes: CSE understands that there are no Roll-Back taxes affecting the
Property. All taxes, other than roll back taxes, which would be paid fully by CEDF or
City at each closing, will be pro-rated to each closing date.
10. Notices: All notices to CSE shall be addressed to: CSE Commercial Real Estate; 4956
N. O’Connor Boulevard, Irving, Texas 75062 - Attention: Charles Cotten.
11. Costs and Expenses: City/CEDF shall pay the cost of the basic premium for the owner’s
title policy (CSE shall pay for all endorsements and modifications). CSE shall pay the
cost of the survey. All other costs and expenses shall be shared as is typical for a
transaction of this nature in Dallas County, Texas. The amount to be paid by City/CEDF
for the basic premium for owner’s title policy shall be capped at the amount City/CEDF
would pay if all lots within the Property were sold at one time, with CSE paying any
remaining amounts.
This letter is not a contractual obligation. This Letter of Intent is expressly conditioned upon
and subject to City, CEDF, and CSE entering into mutually satisfactory definitive agreements
for the purchase of the Property by CSE from CEDF and by CEDF fro m City as described in
the opening paragraph of this letter, and is not binding upon any of City, CSE, or CEDF in
any way, except to the extent that it reflects the good faith intent to proceed to negotiate
definitive written agreements with respect to the general terms and conditions herein
contained. Unless and until such agreements are entered into, neither City, CSE, nor CEDF
shall be under any obligation to any other party, regardless of this letter and regardless of any
negotiations, agreements or understandings heretofore or hereinafter existing among the
parties, it being understood that no contractual relationship shall exist between or among the
parties unless and until the above-described agreements have been fully negotiated and
signed by the applicable parties, and each party shall bear its own expenses incurred in
connection with the transaction described herein. Notwithstanding the foregoing, in
consideration of the time, effort and expense incurred and to be incurred by Purchaser, City
agrees that for a period of 60 days following the execution of this letter of intent (the “No -
Shop Period”), City will cease negotiations and not accept any other offers to purchase the
Property from any other party and will negotiate exclusively with Purchaser for the sale of
the Property. If the Purchase Agreement has not been executed prior to the end of the No-
Shop Period, the agreement of City to negotiate exclusively with Purchaser shall terminate.
If the foregoing accurately describes your present intention concerning the transaction, please
sign the enclosed counterpart of this letter and return it to the undersigned whereupon CSE
shall direct its attorneys to immediately begin preparation of a formal Purchase Agreement.
Very truly yours,
CSE Commercial Real Estate, LP
By: Debco Partners, LLC, its general partner
By: _____________________________
Charles Cotten
Member
CSE: ACCEPTED AND AGREED TO this ______ day of ____________, 2013.
SELLER
By:
Clay Phillips
City Manager
CITY: ACCEPTED AND AGREED TO this _______ day of _______________, 2013.
cc: Mindi Hurley
Jeffrey Fink
Exhibit “A”
Site Plan
Exhibit “B”
Development Option – 2 story American Craftsman
Estimated acreage 7.837 acres
Estimated total lots 64+ lots
Price per square foot $4.70 per allocable gross square foot*
Estimated total price $1,604,486
Product (These are for concept and estimates only. Actual product may differ depending
on final agreed development plan with the City)
South Coppell Rd: 25’ width – 2 story Craftsman with 10 foot porches
and zero lot line with 7’ side yards (same as on west
side of S Coppell Rd)
Approximately 28 lots
Interior street facing east: 25’ width – 2 story Craftsman with 10 foot porches
and zero lot line with 7’ side yards (same as on west
side of S Coppell Rd)
Approximately 25 lots
Interior street backing on park: 50’ width – 2 story front entry American Classic
with 10 foot porches and 5’ side yards
Approximately 11 lots
*Allocable gross square foot applicable to each lot is that lot’s prorated share of the gross
square footage of the entire site. This amount represents the cash portion to be paid by
CSE or assigns and not portion of purchase price consisting of any 380 Grant.
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2013-0961
File ID: Type: Status: 2013-0961 Agenda Item Passed
1Version: Reference: In Control: Finance
03/18/2013File Created:
03/26/2013Final Action: Budget AmendmentFile Name:
Title:
Consider approval of an Ordinance of the City of Coppell, Texas,
approving an amendment to Ordinance No. 2012-1318, the budget for the
Fiscal Year October 1, 2012 through September 30, 2013, and authorizing
the Mayor to sign.
Notes:
Agenda Date: 03/26/2013
Agenda Number: 14.
Sponsors: Enactment Date:
Agenda item memo Mar 26 2013.pdf, Budget
Amendment March 26 2013.pdf
Attachments: Enactment Number: 2013-1335
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 PassApproved03/26/2013City Council
Presentation: Jennifer Miller, Director of Finance, made a presentation to Council.
A motion was made by Councilmember Bob Mahalik, seconded by Councilmember Wes Mays, that
this Agenda Item be approved. The motion passed by an unanimous vote.
Action Text:
Councilmember Tim Brancheau, Councilmember Bob Mahalik, Mayor
Pro Tem Wes Mays, Councilmember Gary Roden, Mayor Pro Tem Billy
Faught, Councilmember Marvin Franklin, and Councilmember Aaron
Duncan
7Aye:
Text of Legislative File 2013-0961
Title:
Consider approval of an Ordinance of the City of Coppell, Texas, approving an amendment
to Ordinance No. 2012-1318, the budget for the Fiscal Year October 1, 2012 through
September 30, 2013, and authorizing the Mayor to sign.
Summary:
Page 1City of Coppell, Texas Printed on 8/16/2016
Master Continued (2013-0961)
Executive Summary:
The amendment is being brought forward to reflect encumbrance carryovers and items that
have been brought before Council during the first part of the fiscal year. The accompanying
memo provides the detail of the amendment.
Fiscal Impact:
Staff Recommendation:
Approval recommended.
Goal Icon:
Sustainable City Government
Page 2City of Coppell, Texas Printed on 8/16/2016
1
MEMORANDUM
To: Mayor and City Council
From: Jennifer Miller, Director of Finance
Date: March 26, 2013
Reference: Budget Amendment for Fiscal Year 2012-13
2030: Sustainable City Government
Introduction:
This budget amendment is being brought forward to reflect encumbrance carryovers and items that
have been brought before Council during the first part of the fiscal year.
Analysis:
At this time the General Fund revenues are being amended $1,527,122. The main sources of the
revenue increase are from franchise taxes, ($185,000), recreational fees ($205,000), ambulance
services ($85,000), sales tax ($757,892), and sale of City Property ($142,873).
General Fund expenditures are being increased $4,060,101. $1,918,375 is associated with
encumbrance carryovers. Encumbrance carryovers are those items that were budgeted and
purchased in the previous fiscal year, but were not received by year end. The amounts are then
carried forward into the next fiscal year. In addition to the encumbrance carryover, Economic
Development is being amended for a facade grant approved by Council on August 28, 2012.
Facilities is being increased for the construction costs associated with 265 Parkway (remodel,
generator, and card access system) approximately $410,000. The Police Department is being
amended approximately $55,000 for radios and telephone system upgrades. These costs will be
provided by designated fund balance, E911. Parks is being amended $1,610,500 for the contract for
the construction of the Square at Old Town Coppell authorized by Council on January 22, 2013.
2
Water and Sewer Fund
Revenues are not being amended for the Water and Sewer Fund at this time. Expenses are being
amended in Utility Operations for encumbrance carryovers.
Police Special Revenue Fund
Revenues are being amended to reflect forfeitures that have been received. The expenditures
are being amended for encumbrance carryovers and the costs associated with Police Officers
Training hosted by the City.
Park Special Revenue Fund
Revenues are being amended for the actual park fees received, and expenditures are being
amended for encumbrance carryovers.
Tree Preservation Fund
The revenues are being amended for the actual tree preservation fees received, and the
expenditures are encumbrance carryovers.
Infrastructure Maintenance Fund
Expenditures are being amended for encumbrance carryovers.
Self-Insurance Fund
Expenditures are being amended for encumbrance carryovers.
Municipal Drainage District Fund
Expenditures are being amended for encumbrance carryovers.
Donations – Special Revenue
Expenditures are being amended for the recycling bins that have been placed in the common
areas of City facilities.
Recreational Fund
Expenditures are being amended for encumbrance carryovers.
Red Light
Expenditures are being amended for encumbrance carryovers.
3
Juvenile Cash Manager
This fund was established after the budget for fiscal year 2012 -13 had been proposed. The
revenues are being amended to reflect anticipated collections.
Municipal Court Special Revenue
Expenditures are being amended for encumbrance carryovers.
C.R.D.C. Special Revenue
Expenditures are being amended for encumbrance carryovers ($231,093), and the installation
of security cameras at the Aquatics Center.
Municipal Court Tech Fund
Expenditures are being amended for encumbrance carryovers.
Coppell Economic Development Foundation
The revenues and expenditures are associated with the land sales in Old Coppell.
Municipal Court Judicial Efficiency
Expenditures are being increased for the purchase of the video arraignment equipment.
Rolling Oaks Fund
Expenditures are being amended for encumbrance carryovers.
Legal Review:
Agenda item was reviewed by legal as part of the agenda packet.
Fiscal Impact:
Recommendation:
The Finance Department recommends approval of this agenda item.
General Fund Current Budget Amending Budget Change
Revenues $49,467,662 $50,994,784 1,527,122$
Expenditures
Combined Services 1,978,924 2,019,252 40,328
Mayor & Council 482,360 482,669 309
City Administration 1,062,906 1,066,030 3,124
Economic Development 245,781 334,591 88,810
Community Information 410,510 408,288 (2,222)
City Secretary 249,815 250,618 803
Inspections 699,913 700,743 830
Engineering 1,086,747 1,191,254 104,507
Facilities 1,565,489 2,948,133 1,382,644
Streets 2,169,410 2,171,736 2,326
Environmental Health 315,559 316,035 476
Fleet 1,195,106 1,203,898 8,792
Traffic Control 1,267,128 1,297,231 30,103
Fire 9,461,202 9,521,361 60,159
Emergency Management 198,119 206,869 8,750
Finance 1,034,042 1,020,385 (13,657)
Municipal Court 1,337,859 1,340,029 2,170
Planning 512,003 540,003 28,000
Library 1,852,378 1,857,990 5,612
ORDINANCE NO. ___ _ _______
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS APPROVING AN
AMENDMENT TO THE BUDGET FOR THE CITY FOR THE FISCAL YEAR
OCTOBER 1, 2012 THROUGH SEPTEMBER 30, 2013; PROVIDING THAT
EXPENDITURES FOR SAID FISCAL YEAR SHALL BE MADE IN
ACCORDANCE WITH SAID BUDGET; AND DECLARING AN EFFECTIVE
DATE.
WHEREAS, the Budget Officer of the City of Coppell, Texas, did on the 6th day of August,
2012, file with the City Secretary, a proposed general budget for the City covering the fiscal year
aforesaid, and
WHEREAS, the City Council of the City of Coppell approved said budget on the 11th day of
September, 2012, and
WHEREAS, the governing body of the City has this date considered an amendment to said
budget;
NOW, THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
COPPELL, TEXAS:
SECTION 1. That Section No. 2 of Ordinance No. 2012-1318, for the 2012-13 Fiscal Year
Budget, is hereby amended as follows:
2
General Fund Current Budget Amending Budget Change
Police 6,862,788 6,920,304 57,516
Animal Services 450,163 461,178 11,015
Information Systems 1,841,061 2,296,986 455,925
Park & Rec. Admin.1,451,989 1,476,331 24,342
Parks 2,750,610 4,392,009 1,641,399
Senior Citizens 431,039 432,071 1,032
Recreation 2,259,201 2,356,650 97,449
Tennis Center/Athletic 392,654 410,716 18,062
Community Programs 215,819 217,316 1,497
Total Expenditures 4,060,101
Decrease in Designated Fund Balance (402,645)
Net Expenditure Increase 3,657,456
2,130,334$
Water/Sewer Fund Current Budget Amending Budget Change
Expenses
Utility Operations 2,159,494 2,182,081 22,587
22,587$
Police Spec. Rev. Fund Current Budget Amending Budget Change
Expenditures $246,222 $339,738 93,516
93,516$
Parks Special Revenue Current Budget Amending Budget Change
Revenues 100 50,215 50,115
Expenditures 0 12,000 12,000
38,115$
Tree Preservation Fund Current Budget Amending Budget Change
Revenues 200 291,900 291,700
Expenditures 125,000 129,348 4,348
287,352$
Infrastructure Maint. Fund Current Budget Amending Budget Change
Expenditures 7,498,000 9,377,425 1,879,425
1,879,425$
Self-Insurance Fund Current Budget Amending Budget Change
Expenditures 4,145,573 4,151,098 5,525
5,525$
Net Decrease in Undesignated Fund Balance
Net Decrease in Projected Retained Earnings
Net Increase in Projected Fund Balance
Net Increase in Projected Fund Balance
Net Decrease in Projected Fund Balance
Net Decrease in Projected Fund Balance
Net Decrease in Projected Retained Earnings
3
Municipal Drainage Dist.Current Budget Amending Budget Change
Expenditures 230,381 270,961 40,580
40,580$
Donations-Special Rev.Current Budget Amending Budget Change
Expenditures 12,500 30,000 17,500
17,500$
Recreational Fund Current Budget Amending Budget Change
Expenditures 80,000 105,666 25,666
25,666$
Red Light Current Budget Amending Budget Change
Expenditures 255,000 255,259 259
259$
Juvenile Cash Manager Current Budget Amending Budget Change
Revenues 0 24,000 24,000
24,000$
Mun. Court Special Rev.Current Budget Amending Budget Change
Expenditures 10,000 31,716 21,716
21,716$
CRDC Current Budget Amending Budget Change
Expenditures 5,732,119 5,998,865 266,746
266,746$
CEDF Current Budget Amending Budget Change
Revenues 0 126,958 126,958
Expenditures 0 126,958 126,958$
$ 0
Mun. Court Tech Fund Current Budget Amending Budget Change
Expenditures 24,200 29,200 5,000
5,000$
Judicial Efficiency Current Budget Amending Budget Change
Expenditures 0 36,500 36,500
36,500$
Rolling Oaks Current Budget Amending Budget Change
Expenditures 398,070 405,717 7,647
7,647$
Net Decrease in Projected Fund Balance
Net Decrease in Projected Fund Balance
Net Decrease in Projected Fund Balance
Net Increase in Projected Fund Balance
Net Decrease in Projected Fund Balance
Net Change
Net Decrease in Projected Fund Balance
Net Decrease in Projected Fund Balance
Net Decrease in Projected Fund Balance
Net Decrease in Projected Fund Balance
Net Decrease in Projected Fund Balance
4
SECTION 2. EFFECTIVE DATE.
That this ordinance shall become effective immediately from and after its passage as the
law and charter in such cases provide.
DULY PASSED and adopted by the City Council of the City of Coppell, Texas, on the _____
day of March 2013.
APPROVED:
____________________________
KAREN SELBO HUNT, MAYOR
ATTEST:
____________________________________________
CHRISTEL PETTINOS, CITY SECRETARY
APPROVED AS TO FORM:
_____________________________________
CITY ATTORNEY
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2013-0948
File ID: Type: Status: 2013-0948 Agenda Item Passed
1Version: Reference: In Control: Planning
03/11/2013File Created:
03/26/2013Final Action: ZC-624, Southwestern Industrial Addition, Lot 1File Name:
Title: PUBLIC HEARING:
Consider approval of Case No. ZC-624, Southwestern Industrial
Addition, Lot 1, a zoning change request from C (Commercial) to LI (Light
Industrial), to be consistent with the zoning on the abutting properties on
0.9 acres of property located at the northeast corner of Southwestern
Boulevard and South Coppell Road (440 Southwestern Blvd.).
Notes:
Agenda Date: 03/26/2013
Agenda Number: 15.
Sponsors: Enactment Date:
Cover Memo.pdf, Staff Report.pdf, Site Plan.pdfAttachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 PassClose the Public
Hearing and Approve
03/26/2013City Council
Presentation: Gary Sieb, Director of Planning, made a presentation to Council.
Mayor Pro Tem Brancheau opened the Public Hearing and advised that no one signed up to speak.
A motion was made by Councilmember Billy Faught, seconded by Councilmember Marvin Franklin, to
close the Public Hearing and approve this Agenda Item. The motion passed by an unanimous vote.
Action Text:
Councilmember Tim Brancheau, Councilmember Bob Mahalik, Mayor
Pro Tem Wes Mays, Councilmember Gary Roden, Mayor Pro Tem Billy
Faught, Councilmember Marvin Franklin, and Councilmember Aaron
Duncan
7Aye:
Text of Legislative File 2013-0948
Title
PUBLIC HEARING:
Consider approval of Case No. ZC-624, Southwestern Industrial Addition, Lot 1, a
Page 1City of Coppell, Texas Printed on 8/16/2016
Master Continued (2013-0948)
zoning change request from C (Commercial) to LI (Light Industrial), to be consistent with the
zoning on the abutting properties on 0.9 acres of property located at the northeast corner of
Southwestern Boulevard and South Coppell Road (440 Southwestern Blvd.).
Summary
Staff Recommendation:
On February 21, 2013, the Planning Commission unanimously recommended approval of
this ZONING CHANGE (6-0). Commissioners Goodale, Robinson, Haas, Sangerhausen,
Darling and Portman voted in favor; none opposed.
The Planning Department recommends APPROVAL.
Goal Icon:
Business Prosperity
Page 2City of Coppell, Texas Printed on 8/16/2016
1
MEMORANDUM
To: Mayor and City Council
From: Gary L. Sieb, Director of Planning
Date: March 26, 2013
Reference: ZC-624, Southwestern Industrial Addition, Lot 1, a zoning change request from C
(Commercial) to LI (Light Industrial) at 440 Southwestern Blvd.
2030: Business Prosperity
Introduction:
The purpose of this rezoning is make this property consistent with the zoning on the abutting
properties located at the northeast corner of Southwestern Boulevard and South Coppell Road.
Analysis:
On February 21, 2013 Planning & Zoning Commission unanimously recommended approval of
this rezoning request.
Legal Review:
This item did not require City Attorney review
Fiscal Impact:
None
Recommendation:
The Planning Department recommends Approval
Attachment:
Staff Report with Site Plan
ITEM #5
Page 1 of 2
CITY OF COPPELL
PLANNING DEPARTMENT
STAFF REPORT
CASE NO.: ZC-624, Southwestern Industrial Addition, Lot 1
P&Z HEARING DATE: February 21, 2013
C.C. HEARING DATE: March 26, 2013
STAFF REP.: Matt Steer, City Planner
LOCATION: 440 Southwestern Blvd.
SIZE OF AREA: 0.9 acres of property
CURRENT ZONING: C (Commercial)
REQUEST: A zoning change to LI (Light Industrial), to be consistent with the zoning
on the abutting properties.
APPLICANT: Owner: Architect:
Ajay Kadyan Greg Frnka
148 Bricknell Dr. 721 Dove Circle, Suite 101
Coppell, Texas 75019 Coppell, Texas 75019
262-573-5937 972-824-7966
ajay_kadyan@hotmail.com gfrnka@gpfarchitects.com
HISTORY: This property was built in 1958 as a residence. It is currently being
renovated for an office user.
TRANSPORTATION: Southwestern Boulevard is currently designated on the Thoroughfare Plan
as a four-lane undivided thoroughfare. It is built to standard within a 90-
foot right-of-way. South Coppell Road is designated as a 2-lane undivided
collector and is built to standard within 90-foot right-of-way.
SURROUNDING LAND USE & ZONING:
North – DART ROW; PD-108R8-H
East – Office; Light Industrial
West – Fire Administration Office; Light Industrial
South – Vacant – Light Industrial
COMPREHENSIVE PLAN: Coppell 2030, A Comprehensive Master Plan, depicts this property as
suitable for industrial special district.
ITEM #5
Page 2 of 2
DISCUSSION: This property is currently zoned Commercial (C) which differs from the
surrounding Light Industrial (LI) zoned properties. Adopted in March 2011, The
Coppell 2030 Comprehensive Master Plan designated this lot as Industrial Special
District. This is defined as an area that will provide for employment and light
industrial activities typically dependent upon good transportation access to
highways, rail lines, and/or airports. The acceptable uses outlined include
medium to large scale office/warehousing, light manufacturing, wholesale storage
and distribution, showrooms, research and development, technology centers, and
ancillary retail, service and restaurant uses that serve the employees within the
district. Although currently the building is being renovated by an investor to lease
for office space, the owner simply wants to change the base zoning to be more
compatible with the surrounding zoning for future potential land congregation and
redevelopment. All and all, an LI district is more in-line with the Comprehensive
Plan than the existing zoning is, and staff is supportive of the change.
RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION:
Staff is recommending APPROVAL of the zoning change to Light Industrial, subject to the correct
right-of-way boundaries of the property being shown on the plan.
ALTERNATIVES:
1. Recommend approval of the request
2. Recommend disapproval of the request
3. Recommend modification of the request
4. Take under advisement for reconsideration at a later date
ATTACHMENTS:
1. Site Plan/Zoning Exhibit
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2013-0931
File ID: Type: Status: 2013-0931 Agenda Item Passed
1Version: Reference: In Control: Planning
03/05/2013File Created:
06/11/2013Final Action: PD-133R5-SF-7, Magnolia North AdditionFile Name:
Title: PUBLIC HEARING:
Consider approval of Case No. PD-133R5-SF-7, Magnolia North
Addition, a zoning change request from PD -133-HC (Planned
Development-133-Highway Commercial) to PD-133R5-SF-7 (Planned
Development-133-Revision 5-Single Family-7), to allow the development of
28 single-family lots and three (3) common area lots on 5.41 acres of
property located along the south side of S .H. 121, approximately 260 feet
west of North Denton Tap Road and to amend the Land Use Map of the
Coppell 2030 Comprehensive Master Plan from “Freeway Special District ”
to “Urban Residential Neighborhood”.
Notes:
Agenda Date: 06/11/2013
Agenda Number: 10.
Sponsors: Enactment Date:
Cover Memo.pdf, Postpone Request Letter, Appeal
Letter.pdf, Staff Report.pdf, PD-Conditions.pdf,
Zoning Exhibit and Site Plan.pdf, Screening Wall and
Fence Details.pdf, Landscape Plan (2 pages).pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 Pass06/11/201305/14/2013City CouncilPostponed03/26/2013City Council
Page 1City of Coppell, Texas Printed on 8/16/2016
Master Continued (2013-0931)
Presentation: Gary Sieb, Director of Planning, made a presentation to Council.
Barry Knight, representing the applicant, requested the continuation of the Public Hearing until the May
14th meeting.
Mayor Pro Tem Brancheau opened the Public Hearing and asked for the following to speak:
1) Daniel Satsky, 770 Black Forest Ct., Southlake, signed up in favor but chose to hold until May 14th.
2) Kevin Dunn, 1324 Coral, signed up in favor but chose to hold until May 14th.
3) Bobby Rollings, 3221 St. Georges, Plano, signed up in favor but chose to hold until May 14th.
4) Kyle Parnell, 142 Natches Trace West, spoke against the item.
5) Dr. John and Julie Hanson, 166 Natches Trace, spoke against the item.
6) Brian Thompson, 626 Madison St., spoke against the item.
7) Ruth Holder, 134 Natches Trace, spoke against the item.
8) Michael Herzog, 702 Madison, spoke against the item.
9) Mike McReynolds, 162 Natches Trace, spoke against the item.
At 8:34 p.m., Mayor Pro Tem Brancheau called an Executive Session as permitted under Section
552.071, Consultation with City Attorney. The Executive Session was adjourned at 8:37 p.m.
A motion was made by Councilmember Marvin Franklin, seconded by Councilmember Gary Roden, to
postpone the Agenda Item until May 14. The motion passed by an unanimous vote.
Action Text:
Councilmember Tim Brancheau, Councilmember Bob Mahalik, Mayor
Pro Tem Wes Mays, Councilmember Gary Roden, Mayor Pro Tem Billy
Faught, Councilmember Marvin Franklin, and Councilmember Aaron
Duncan
7Aye:
1 Pass06/11/2013City CouncilPostponed05/14/2013City Council
Mayor Hunt opened the Public Hearing.
Presentation: Gary Sieb, Director of Planning, read the applicant's request to continue the hearing to
June 11th.
A motion was made by Councilmember Tim Brancheau, seconded by Councilmember Marvin Franklin,
to continue this Public Hearing to the June 11th meeting. The motion passed by an unanimous vote.
Action Text:
Councilmember Tim Brancheau, Councilmember Bob Mahalik, Mayor
Pro Tem Wes Mays, Councilmember Gary Roden, Mayor Pro Tem Billy
Faught, Councilmember Marvin Franklin, and Councilmember Aaron
Duncan
7Aye:
1 PassClose the Public
Hearing and Approve
06/11/2013City Council
Presentation: Gary Sieb, Director of Planning, made a presentation to Council.
Mayor Hunt opened the Public Hearing and asked for the following people who signed up to speak:
1) Bobby Rollings, 3221 St. Georges Dr., Plano, representing the applicant, made a presentation to
Council.
2) Danny Cummings, Binkley & Barfield C&P Engineering, 1801 Gateway Blvd., conducted the traffic
study.
3) Allen Gardiner, 5119 Oakhurst, Frisco, Appraiser, made a presentation to Council.
4) Steve Donosky, 4324 Amherst, Real Estate Investor, made a presentation to Council.
5) Kevin Dunn, 1324 Coral Dr., Real Estate Broker/Associate, made a presentation to Council.
6) Bryan Thompson, 626 Magnolia, spoke in opposition.
7) Ruth Holder, 134 Natches Trace, spoke in opposition.
At 8:15 p.m., Mayor Hunt called for an Executive Session based on Section 551.071, Texas
Government Code - Consultation with City Attorney. Mayor Hunt adjourned the Executive Session at
8:21 p.m. and reconvened into the Regular Session.
A motion was made by Councilmember Tim Brancheau, seconded by Mayor Pro Tem Billy Faught, to
close the Public Hearing and approve this Agenda Item. The motion failed by an unanimous vote.
Action Text:
Page 2City of Coppell, Texas Printed on 8/16/2016
Master Continued (2013-0931)
Mayor Pro Tem Billy Faught, Councilmember Tim Brancheau,
Councilmember Bob Mahalik, Mayor Pro Tem Wes Mays,
Councilmember Gary Roden, Councilmember Marvin Franklin, and
Councilmember Aaron Duncan
7Nay:
Text of Legislative File 2013-0931
Title
PUBLIC HEARING:
Consider approval of Case No. PD-133R5-SF-7, Magnolia North Addition, a zoning
change request from PD -133-HC (Planned Development-133-Highway Commercial) to
PD-133R5-SF-7 (Planned Development-133-Revision 5-Single Family-7), to allow the
development of 28 single-family lots and three (3) common area lots on 5.41 acres of
property located along the south side of S .H. 121, approximately 260 feet west of North
Denton Tap Road and to amend the Land Use Map of the Coppell 2030 Comprehensive
Master Plan from “Freeway Special District” to “Urban Residential Neighborhood”.
Page 3City of Coppell, Texas Printed on 8/16/2016
1
MEMORANDUM
To: Mayor and City Council
From: Gary L. Sieb, Director of Planning
Date: June 11, 2013
Reference: PD-133R5-SF-7, Magnolia North Addition, a zoning change request from PD-133-
Highway Commercial, to allow the development of 28 single-family lots and three (3)
common area lots on 5.41 acres of property located along the south side of S.H. 121,
approximately 260 feet west of North Denton Tap Road and to amend the Land Use
Map of the Coppell 2030 Comprehensive Master Plan from “Freeway Special District”
to “Urban Residential Neighborhood”.
2030: none (denial is recommended)
Introduction:
The applicant is requesting a rezoning and a revision to the Comprehensive Plan to allow the
construction of 28 single family lots where retail/commercial was envisioned.
Analysis:
Over 20% of the property owners within the 200 foot notification area responded in opposition to this
PD Request, and the Planning and Zoning Commission recommended denial, therefore a ¾ (6 out of 7)
vote of City Council will be required to approve this request.
The applicant, Tommy Cansler, TCCI Land Development, Inc., requested to postpone the public
hearing on this request to the June 11, 2013, City Council meeting.
On May 14, 2013, City Council opened and continued the public hearing to the June 11, 2013, meeting
at the applicant’s request.
On March 26, 2013, City Council opened and continued the public hearing to the May 14, 2013,
meeting at the applicant’s request.
On February 21, 2013, the Planning & Zoning Commission unanimously recommended DENIAL of
this rezoning request.
Legal Review:
This item did not require City Attorney review
2
Fiscal Impact:
None
Recommendation:
The Planning Department recommends Denial
Attachments:
Request to Table Letter, dated April 18, 2013
Appeal Letter, dated March 6, 2013
Staff Report with Site Plan, Landscape Plan and Screening Wall and Fence Details
1
TCCI LAND DEVELOPMENT INC.
3930 GLADE ROAD – SUITE 108-322
COLLEYVILLE, TEXAS 76034
April 18, 2013
City of Coppell
255 Parkway
Coppell, Texas 75019
Att: Matt Steer
Re: Preliminary Plat & Zoning Case PD –––– 133R5-SF-7 Magnolia North Addition
Mr. Steer,
Let this letter serve as my request to postpone the above referenced zoning and preliminary plat
case, resechuling it to the June 11, 2013 City Council meeting.
Should you have any question or need addition information from me, please contact me.
Sincerely,
Tommy N. Cansler
Tommy N. Cansler
TCCI Land Development Inc.
Teel LAND DEVELOPMENT INC ..
3930 GLADe ROAD-SUITE 10&-322
COLLEYVillE, TEXAS 76034
MarCh 6, 2013
City of Coppell
255 Parkway
CoppelJ, Texas 75019
AU; Matt Steer
Re: Zo.nlngCasePD ~133ft5..SF..7 .Magnolia North Addition
Mr. Steer.
Let this letter serve as my request to appeat the decision of th~PJanningandZonlng for this
case to the City Council schedulE,Kj for MarCh 26, 2013.
~hould you have any Question orrteed addition information from me. plea~contactme,
Sincerely,
Tommy N. Cansler
TCCI Land Development Inc.
,3
1
ITEM # 6
Page 1 of 3
CITY OF COPPELL
PLANNING DEPARTMENT
STAFF REPORT
CASE NO.: PD-133R5-SF-7, Magnolia North Addition
P&Z HEARING DATE: February 21, 2013
C.C. HEARING DATE: March 26, 2013
STAFF REP.: Gary L. Sieb, Director of Planning
LOCATION: South side of S.H. 121, approximately 260 feet west of North Denton Tap
Road
SIZE OF AREA: 5.41 acres of property
CURRENT ZONING: PD-133-HC (Planned Development-133-Highway Commercial)
REQUEST: A zoning change to PD-133R5-SF-7 (Planned Development-133-Revision
5-Single Family-7), to allow the development of 28 single-family lots and
three (3) common area lots and to amend the Land Use Map of the
Coppell 2030 Comprehensive Master Plan from “Freeway Special
District” to “Urban Residential Neighborhood”.
APPLICANT: TCCI Land Dev., Inc. OWNER: AMBE Hospitality Group
Tommy N. Cansler Amit Patel
3930 Glade Road 2750 Hillview Drive
Suite 108-322 Lewisville, TX. 75067
Colleyville, TX. 76034
(469) 688-8224
Email: 111tcci@att.net
HISTORY: There has been no recent development activity on the subject tract,
although a Planned Development (PD-133) was approved for residential
and retail development in 1994. The residential portion (Magnolia Park)
has been completed, and the first phase of the retail including the strip
ITEM # 6
Page 2 of 3
center that faces Denton Tap and the bank at the corner of Denton Tap and
121 were constructed some time ago.
TRANSPORTATION: Denton Tap Road is a P6D, six- lane divided thoroughfare in a 120-foot
right- of-way. S. H. 121 is a freeway with one way access roads in 450 feet
of right-of-way.
SURROUNDING LAND USE & ZONING:
North: S. H. 121; HC, Highway Commercial
South: Magnolia Park residential development; PD-133R-SF-9 single
family detached neighborhood
East: bank building; PD-133R3-HC; planned development for commercial
use
West: Magnolia Park residential; PD-133R-SF-9 single family residences
COMPREHENSIVE PLAN:
Coppell 2030, A Comprehensive Master Plan, shows this property being
developed as “Freeway Special District” which suggests commercial/retail
development.
DISCUSSION: This request cannot be supported by staff as it runs counter to a number of
sound planning principles. First, it ignores the land use outlined in the
Comprehensive Plan which states Freeway Special District as the
appropriate land use. Second, it attempts to increase density by providing
a sub-standard right-of-way of 30 feet for a 28-lot residential subdivision.
Although we were supportive of this reduction in two other developments
submitted by this same developer, it should be remembered that those
subdivisions were already zoned residential (and had been for several
years), they were seven to eight lot projects, and were surrounded by
residential development. Third, it does not respect the density of the
surrounding residential community, being almost twice the existing
density. Fourth, lot sizes are substandard, are 2/3rd the size of the adjacent
community and call for reduced side, rear and front yard setbacks. Fifth,
the presence of the S. H. 121 service road does not lend itself to residential
development. Sixth, when the property to the east of this parcel was
developed, an access road was stubbed into this property to accommodate
anticipated compatible uses which were envisioned to be office, retail,
commercial, as outlined in the Master Plan. Seven, the closest Magnolia
Park residence to the west is 50 feet inside lots 1-11 and 28, making the
proposed lots unbuildable if comparable setbacks from S. H. 121 are
recognized. Finally, the presence of a one-way service road has not
discouraged development of the same roadway on the north side of S. H.
ITEM # 6
Page 3 of 3
121, nor to the east of this property. This is just the wrong use at the
wrong location. Staff strongly recommends denial of this request.
RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION:
Staff is recommending DENIAL of this case for the numerous reasons stated above. It is the
wrong land use, it is too dense, it has inadequate lot size, it does not provide enough buffer from
S. H. 121, it does not recognize the existing access points from the east, it ignores the
Comprehensive Master Plan.
ALTERNATIVES:
1. Recommend approval of the request
2. Recommend disapproval of the request
3. Recommend modification of the request
4. Take under advisement for reconsideration at a later date
ATTACHMENTS:
1. Proposed PD Conditions
2. Zoning Exhibit and Site Plan
3. Landscape Plan (Sheets L-1 and L- 2)
4. Screening Wall and Fence Details
Propose PD Conditions – Magnolia Park North Addition
(2013-02-26)
A 5.414 acre tract – Located on Highway 121 North bound service road, south of
Denton Tap
Present Zoning – Commercial
Propose Zoning – PD–SF-7
Propose Use Regulations
Any use permitted in SF-7 with the following modifications:
Area Regulations
Dwellings - All dwellings shall be detached.
Front Yard – Minimum 15 feet
*Side Yard - Minimum 5 feet
Rear Yard - Minimum 15 feet
Lot Area – Minimum 6,000 square feet
Average Lot Area for Entire Site – Minimum 6,400 square feet
*Minimum Lot Width – 60 feet
Minimum Lot Depth – 100 feet
Minimum Dwelling Size – 2,000 square feet, exclusive of garages, breezeways
and porches.
*Maximum Lot Coverage - 60 percent of the total lot area may be covered by
the combined area of the main buildings and
accessory buildings.
Maximum Height of Structure – 35 feet
Parking/Driveway Regulations:
Two enclosed parking spaces shall be provided behind the front yard setback line.
Type of Exterior Construction:
At least 80 percent of the exterior walls of the first floor of all structures shall be of
masonry construction exclusive of doors, windows, and the area above the top plate
line.
Each story above the first floor of a straight wall structure shall be at least 80 percent
masonry exclusive of doors, windows, and the area above the top plate line.
Tree Retribution:
A tree removal permit shall be required prior to the removal of any trees.
Homeowners Association:
The homeowners association shall maintain all Common Lots and perimeter fences.
Lots 1X - 3X and perimeter fences shall be maintained by the Homeowners Association.
Homeowners Association documents shall be submitted, reviewed and approved to the
City in accordance with the Code of Ordinances.
Subdivision Regulation:
Property shall be platted in accordance with the Subdivision Ordinance, except as
amended herein.
The property shall be developed and used in accordance with the SF-7 development
standards under the Coppell Zoning Ordinance, except as amended in the special
conditions as indicated on the Zoning Exhibit/Site Plan, Landscaping Plan / Tree
Survey, and Wall Details.
Lots 12 - 28 will have no alley access.
Garage to be 22 foot set back
Street is public, build as shown in the detail on preliminary engineering plans.
LEGAL DESCRIPTION BEING A TRACT OF LAND SITUATED IN THE CLARINDA SQUIRES SURVEY, ABST. NO. 1327, CITY OF COPPELL, DALLAS, COUNTY, TEXAS AND BEING A PORTION OF A CALLED 10.1739 ACREA TRACT OF LAND DESCRIBED IN A DEED TO SCI DENTON TAP, LTD. OF RECORD IN VOL. 99106, PG. 7729, DEED RECORDS, DALLAS, COUNTY, TEXAS AND BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS: BEGINNING AT AN “X” SET FOR CORNER IN THE SOUTHWEST RIGHT-OF-WAY LINE OF STATE HIGHWAY NO. 121 (VARIABLE WIDTH R.O.W.) AT THE MOST NORTHERN CORNER OF SAID 10.1739 ACREA TRACT; THENCE S 64d57'59" E, ALONG THE SOUTHWEST RIGHT-OF-WAY LINE OF SAID STATE HIGHWAY NO. 121, A DISTANCE OF 957.65 FEET TO A ½” IRON ROD FOR CORNER AT THE MOST NORTHERN CORNER OF LOT 1, BLOCK A, OF THE COMMUNITY CREDIT UNION ADDITION, AN ADDITION TO THE CITY OF COPPELL, ACCORDING TO THE PLAT THEREOF RECORDED IN RECORD IN VOL. 2002160, PG. 21, DEED RECORDS, DALLAS, COUNTY, TEXAS; THENCE S 25d02'01" W, ALONG THE NORTHWEST LINE OF SAID LOT 1, BLOCK A, A DISTANCE OF 250.00 FEET TO A ½” IRON ROD FOUND FOR CORNER AT THE MOST WESTERN CORNER THEREOF IN THE NORTHEAST LINE OF A 15 FOOT ALLEY RIGHT-OF-WAY AS SHOWN ON FINAL PLAT OF MAGNOLIA PARK, AN ADDITION TO THE CITY OF COPPELL, DALLAS, COUNTY, TEXAS, ACCORDING TO THE PLAT THEREOF RECORDED IN VOL. 98145, PG. 506, DEED RECORDS OF SAID COUNTY, FROM WHICH A ½” IRON ROD FOUND FOR CORNER REFERENCE BEARS N 64d57’59” W, A DISTANCE OF 6.75 FEET; THENCE N 64d57'59" W, ALONG THE NORTHEAST LINE OF SAID ALLEY R.O.W. A DISTANCE OF 882.97 FEET TO A ½” IRON ROD FOUND FOR CORNER AT THE BEGINNING OF A CURVE TO THE RIGHT HAVING A RADIUS OF 40.00 FEET, A CENTRAL ANGLE OF 68d10’55”, AND A CHORD WHICH BEARS N 30d52’31” W, A DISTANCE OF 44.68 FEET; THENCE, IN A NORTHWESTERLY DIRECTION ALONG SAID CURVING R.O.W., AN ARC DISTANCE OF 47.60 FEET TO A ½” IRON ROD FOUND FOR CORNER AT THE END OF SAID CURVE AND THE BEGINNING OF A COMPUND CURVE TO THE RIGHT HAVNG A RADIUS OF 530.00 FEET, A CENTRAL ANGLE OF 21d49’20” AND A CHORD WHICH BEARS N 14d07’21” E, A DISTANCE OF 200.64 FEET; THENCE IN A NORTHEASTERLY DIRECTION ALONG SAID CURVE, AN ARC DISTANCE OF 201.86 FEET TO A ½” IRON ROD FOUND FOR CORNER AT THE END OF SAID CURVE; THENCE N 25d02’01” E, ALONG A BOUNDARY LINE OF SAID MAGNOLIA PARK A DISTANCE OF 27.85 FEET TO THE POINT BEGINNING AND CONTAINING 5.414 ACRES OF COMPUTED LAND.
Cal. SpeciesCanopy NCanopy SCanopy ECanopy WCrown Class% Live CrownConditionPreserve RemoveTHERE ARE NO EXISTING TREES ON THIS SITETREE SURVEYTOTAL CALIPER INCHES 0TOTAL POOR QUALITY CALIPER INCHES 0TOTAL HEALTHY CALIPER INCHES 0TOTAL HEALTHY/PROTECTED CALIPER INCHES 0TOTAL PROTECTED CALIPER INCHES REMOVED 0TOTAL PROTECTED CALIPER INCHES PRESERVED 0PERCENTAGE PROTECTED TREES PRESERVED 0%PRESERVATION CREDIT (36 X 65%) 0REQUIRED MITIGATION (36-23) 0TREE REPLACEMENT CREDITS (9@4" CALIPER) 0NET CALIPER INCHES TO MITIGATE0
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2013-0938
File ID: Type: Status: 2013-0938 Agenda Item Passed
1Version: Reference: In Control: Planning
03/07/2013File Created:
03/26/2013Final Action: PD-255R-SF, WesthavenFile Name:
Title: PUBLIC HEARING:
Consider approval of Case No. PD-255R-SF, Westhaven, a zoning
change request from PD-255-SF (Planned Development 255-Single
Family) to PD-255R-SF (Planned Development 255-Revised-Single
Family), to reduce the rear yard setback from 50 feet from SH 121 R.O.W.
to 45 feet on 11 lots containing 1.6 acres of property located south of S .H.
121, approximately 2,460 feet west of Magnolia Park.
Notes:
Agenda Date: 03/26/2013
Agenda Number: 17.
Sponsors: Enactment Date:
Cover Memo.pdf, Staff Report.pdf, Site Plan.pdfAttachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 PassClose the Public
Hearing and Approve
03/26/2013City Council
Presentation: Gary Sieb, Director of Planning, made a presentation to Council.
Mayor Pro Tem Brancheau opened the Public Hearing and advised that no one signed up to speak.
A motion was made by Councilmember Marvin Franklin, seconded by Councilmember Aaron Duncan,
to close the Public Hearing and approve the Agenda Item to reduce the rear yard setback from 45 feet
from SH 121 ROW on 11 lots. The motion passed by an unanimous vote.
Action Text:
Councilmember Tim Brancheau, Councilmember Bob Mahalik, Mayor
Pro Tem Wes Mays, Councilmember Gary Roden, Mayor Pro Tem Billy
Faught, Councilmember Marvin Franklin, and Councilmember Aaron
Duncan
7Aye:
Text of Legislative File 2013-0938
Title
Page 1City of Coppell, Texas Printed on 8/16/2016
Master Continued (2013-0938)
PUBLIC HEARING:
Consider approval of Case No. PD-255R-SF, Westhaven, a zoning change request from
PD-255-SF (Planned Development 255-Single Family) to PD-255R-SF (Planned
Development 255-Revised-Single Family), to reduce the rear yard setback from 50 feet from
SH 121 R.O.W. to 45 feet on 11 lots containing 1.6 acres of property located south of S .H.
121, approximately 2,460 feet west of Magnolia Park.
Summary
Staff Recommendation:
On February 21, 2013, the Planning Commission unanimously recommended approval of
this ZONING CHANGE (6-0). Commissioners Goodale, Robinson, Haas, Sangerhausen,
Darling and Portman voted in favor; none opposed.
The Planning Department recommends APPROVAL.
Goal Icon:
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 8/16/2016
1
MEMORANDUM
To: Mayor and City Council
From: Gary L. Sieb, Director of Planning
Date: March 26, 2013
Reference: PD-255R-SF, Westhaven, to amend the PD to reduce the rear yard setback on 11
lots from 50 feet from SH 121 R.O.W. to 45 feet. .
2030: Sense of Community & Special Place to Live
Introduction:
The applicant is requesting this reduced setback to accommodate the housing product planned
for these 11 lots. Given the buffering that will be provided with the proposed screening wall,
berm and landscaping and the results of the Noise Study, this request is supported.
Analysis:
On February 21, 2013 Planning & Zoning Commission unanimously recommended approval of
this rezoning request.
Legal Review:
This item did not require City Attorney review
Fiscal Impact:
None
Recommendation:
The Planning Department recommends Approval
Attachment:
Staff Report with Site Plan
ITEM # 8
Page 1 of 3
CITY OF COPPELL
PLANNING DEPARTMENT
STAFF REPORT
CASE NO.: PD-255R-SF Westhaven
P&Z HEARING DATE: February 21, 2013
C.C. HEARING DATE: March 26, 2013
STAFF REP.: Marcie Diamond, Assistant Director of Planning
LOCATION: South of S.H. 121, approximately 2,460 feet west of Magnolia Park
SIZE OF AREA: 1.6 acres of property
CURRENT ZONING: PD-255-SF (Planned Development 255-Single Family)
REQUEST: A zoning change to PD-255R-SF (Planned Development 255-Revised-
Single Family) to reduce the rear yard setback from 50 feet from SH 121
R.O.W. to 45 feet, on Lots 1-11, Block J.
APPLICANT: Owner: Applicant:
Standard Pacific Homes Mark Harris
909 Lake Carolyn Parkway #940 Kimley-Horn and Associates
Irving, Texas 75034 5750 Genesis Court, Suite 200
972-590-2400 Frisco, Texas 75034
972-335-3580
mark.harris@kimley-horn.com
HISTORY: The subject property was zoned Light Industrial in 1983. In 2003, the
designation on the Comprehensive Land Use Plan was changed from Light
Industrial/Showroom Uses to Freeway Commercial. As part of the
Council’s action, this property was also rezoned from Light Industrial to
Highway Commercial.
On July 10, 2012 Council approved a Planned Development District and a
Preliminary Plat to permit 297 single family homes, and 37 common area
lots to be in accordance with the 2030 Coppell 2030, A Comprehensive
Master Plan, which designates this property as suitable for Urban
Residential Neighborhood.
On February 12, 2013 City Council approved the Final Plat for Phase 1 of
this development which consists of 143 residential lots and 26 common
area lots.
ITEM # 8
Page 2 of 3
TRANSPORTATION: State Highway 121 is a Freeway (Principal Arterial) built to standard, within
a variable right-of-way.
SURROUNDING LAND USE & ZONING:
North- S.H. 121
South - PD-255-SF – Westhaven
East - PD-255-SF – Westhaven
West - PD-255-SF – Westhaven
COMPREHENSIVE PLAN:
Coppell 2030, A Comprehensive Master Plan, designates this property as suitable
for Urban Residential Neighborhood, which is defined as areas to provide “for a
wide variety of higher density residential uses (typically greater than four
dwelling units per acre) that serve the needs of residents seeking alternatives to
low and medium density single-family detached housing”.
DISCUSSION: This request is to amend the Detail Site Plan to reduce the 50-foot setback
for those lots abutting SH 121 R.O.W. (Lots 1 through 11, Block J) to 45
feet. The applicant is requesting that this setback be reduced to
accommodate the product planned for these lots.
The approved Final Plat designates these eleven lots to be 6,350 square
feet (50’ x 127’). The typical rear yard setback for this lot size is 20 feet.
The additional setback for these lots was originally included to provide
additional noise buffer between the proposed homes and the freeway
traffic. A Detail Noise Study was performed during the rezoning process
and the PD was revised to provide an 8’ tall screening wall centered on a
4’ tall, 36’wide berm with overstory trees planted 40 feet on-center. With
this physical buffer in place, the study concluded that the indoor noise
would below Housing and Urban Development’s (HUD’s) goal for
residential interior environment and the exterior noise would be in
compliance with Texas Department of Transportation (TxDot) residential
Noise Abatement Criteria (NAC).
Staff can support this rear yard reduction on these lots given that this does
not impact any other property owners, the amount of buffering being
offered, and that the freeway is existing when the home is purchased, so
the buyer will be aware of its impact.
ITEM # 8
Page 3 of 3
RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION:
Staff is recommending APPROVAL of PD-255R-SF to reduce the rear
yard setback from 50 feet from SH 121 R.O.W. to 45 feet on Lots 1
through 11, Block J.
ALTERNATIVES:
1. Recommend approval of the request
2. Recommend disapproval of the request
3. Recommend modification of the request
4. Take under advisement for reconsideration at a later date
ATTACHMENTS:
1. Exhibit
SERVICE
ROAD
(VAR
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)CALLED 2.743 ACRESSTATE OF TEXASINST. NO. 97-R0089415O.R.D.C.T.VOL. 98030, PG. 4098D.R.D.C.T.STATE HIGHW
A
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)DENTON COUNTYDALLAS COUNTYCALLED 10.393 ACRESSTATE OF TEXASINST. NO. 97-R0089415O.R.D.C.T.VOL. 98030, PG. 4098D.R.D.C.T.0030'60'GRAPHIC SCALE 30'ORIGINAL 50'S.H. 121 SETBACKPROPOSED 45'S.H. 121 SETBACKPLOTTED BY MOLGE, MIKE 2/11/2013 11:50 AMDWG NAME K:\FRI_CIVIL\64447702\DWG\PHASE 1\EXHIBITS\20130118_BLOCK J SETBACK ADJUSTMENT EXHIBIT.DWG [24 x 36]LAST SAVED 2/11/2013 11:49 AM
Kimley-Horn and Associates5750 Genesis Ct. Suite 200Frisco, TX 75034Tel: (972) 335-3580Fax: (972) 335-3779Contact: Mark Harris, P.E.ENGINEER/PLANNER:DRAWNMRMCHECKEDMEHSCALEAS SHOWNDATEJAN 2013KHA PROJECT NO.64447702OWNER & DEVELOPER:Standard Pacific Homes909 Lake Carolyn Parkway, Suite 1700Irving, TX 75039Tel: (972) 590-2400Fax: (972) 590-2430Contact: Chip BoydS.H. 121 ROWLOT LINEBUILDING SETBACKFME - FENCE MAINTENANCE EASEMENTLEGENDVICINITY MAPNOT TO SCALESITELEGAL DESCRIPTIONBEING a tract of land situated in the Peter Harmonson Survey, Abstract No. 1794 (Dallas County), Abstract No.604 (Denton County), City of Coppell, Dallas County and Denton County, Texas, and being a portion of Tract II,called 50.789 acres, conveyed to Standard Pacific of Texas, Inc., as evidenced in a Special Warranty Deed,recorded in Instrument No. 201200244645 of the Official Public Records of Dallas County, Texas, and beingmore particularly described by metes and bounds as follows:COMMENCING at an aluminum right-of-way monument found for the southwest corner of a called 2.743 acretract of land, conveyed to the State of Texas as evidenced in an Agreed Judgment, recorded in Instrument No.97-R0089415 of the Official Records of Denton County, Texas, being at the intersection of the east line of acalled 1.47 acre tract of land conveyed to Gia G. Rish McLean, as evidenced in an Affidavit of Heirship of DentonGlenroy Rish, recorded in Volume 96067, Page 5566 of the Deed Records of Dallas County, Texas with thesoutheast right of way line of State Highway No. 121 and State Highway No. 121 Bypass, variable widthright-of-ways, and also being a northwesterly corner of said Tract II;THENCE North 44°23'08” East, along the northwest line of said Tract II, the Southeast line of said 2.743 acretract, and the southeast right-of-way line of said State Highway No. 121 and State Highway No. 121 Bypass, adistance of 431.44 feet to a point, from which an aluminum right-of-way monument found bears North 44°23'08”East, a distance of 88.79 feet;THENCE, departing said northwest line, said southeast line, and said southeast right-of-way line, over andacross said Tract II, the following courses and distances:South 38°21'36” East, a distance of 18.15 feet to thePOINT OF BEGINNING;North 44°23'08" East, a distance of 48.40 feet to a point for corner;North 51°38'24" East, a distance of 393.80 feet to a point for corner;North 55°43'59" East, a distance of 117.29 feet to a point for corner;South 34°16'01" East, a distance of 127.00 feet to a point for corner;South 55°43'59" West, a distance of 101.14 feet to the beginning of a tangent curve to the left;Southwesterly, along said tangent curve to the left through a central angle of 04°05'35", a radius of 325.00feet, a chord bearing of South 53°41'12" West, a chord distance of 23.21 feet, and an arc length of 23.22feet to a point at the end of said curve;South 51°38'24" West, a distance of 321.75 feet to the beginning of a tangent curve to the left;Southwesterly, along said tangent curve to the left through a central angle of 21°18'51", a radius of 225.00feet, a chord bearing of South 40°58'59" West, a chord distance of 83.22 feet, and an arc length of 83.70feet to a point at the end of said curve;South 63°41'35" West, a distance of 16.45 feet to the beginning of a non-tangent curve to the right;Northwesterly, along said non-tangent curve to the right through a central angle of 00°34'37", a radius of883.00 feet, a chord bearing of North 81°03'12" West, a chord distance of 8.89 feet, and an arc length of8.89 feet to a point at the end of said curve;North 38°21'36" West, a distance of 126.31 feet to thePOINT OF BEGINNINGand containing 1.629 acres(70,970 square feet) of land, more or less.
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2013-0940
File ID: Type: Status: 2013-0940 Agenda Item Passed
1Version: Reference: In Control: Planning
03/07/2013File Created:
03/26/2013Final Action: TA ARTICLE 30 - Section 12-30-16(3)File Name:
Title: PUBLIC HEARING:
Consider approval of a text amendment to ARTICLE 30 - “S OR SUP”,
SPECIAL USE PERMITS, Section 12-30-16(3), New restaurant in a lease
space/building with an existing Special Use Permit for a restaurant, to
eliminate the requirement for Administrative Approval of an SUP for a new
restaurant occupant.
Notes:
Agenda Date: 03/26/2013
Agenda Number: 18.
Sponsors: Enactment Date:
Cover Memo.pdf, Staff Report with redlined
Ordinance.pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 PassClose the Public
Hearing and Approve
03/26/2013City Council
Presentation: Gary Sieb, Director of Planning, made a presentation to Council.
Mayor Pro Tem Brancheau opened the Public Hearing and advised that no one signed up to speak.
A motion was made by Councilmember Wes Mays, seconded by Councilmember Billy Faught, to close
the Public Hearing and approve the Agenda Item. The motion passed by an unanimous vote.
Action Text:
Councilmember Tim Brancheau, Councilmember Bob Mahalik, Mayor
Pro Tem Wes Mays, Councilmember Gary Roden, Mayor Pro Tem Billy
Faught, Councilmember Marvin Franklin, and Councilmember Aaron
Duncan
7Aye:
Text of Legislative File 2013-0940
Title
PUBLIC HEARING:
Consider approval of a text amendment to ARTICLE 30 - “S OR SUP”, SPECIAL USE
Page 1City of Coppell, Texas Printed on 8/16/2016
Master Continued (2013-0940)
PERMITS, Section 12-30-16(3), New restaurant in a lease space/building with an existing
Special Use Permit for a restaurant, to eliminate the requirement for Administrative Approval
of an SUP for a new restaurant occupant.
Summary
Staff Recommendation:
On February 21, 2013, the Planning Commission unanimously recommended approval of
this TEXT AMENDMENT (6-0). Commissioners Goodale, Robinson, Haas, Sangerhausen,
Darling and Portman voted in favor; none opposed.
The Planning Department recommends APPROVAL.
Goal Icon:
Business Prosperity
Sense of Community
Page 2City of Coppell, Texas Printed on 8/16/2016
1
MEMORANDUM
To: Mayor and City Council
From: Gary L. Sieb, Director of Planning
Date: March 26, 2013
Reference: Text amendment to Article 30 – SUP, SPECIAL USE PERMITS, Section 12-30-
16(3). to eliminate the requirement for Administrative Approval of an SUP for
when a new restaurant occupies lease space which was formally occupied by a
restaurant.
2030: Sense of Community & Business Prosperity
Introduction:
As part of the review of the existing ordinances, it was discovered that when a new restaurant
intended to occupy a lease space which was formally used as a restaurant, which already had an
SUP they were required a separate permitting process through the Planning Department. This
text amendment would allow new restaurants to locate in a lease space which has previously
been used as a restaurant, without a separate application and fee to the Planning Department;
however they will still be required to submit all required applications and fees to assure
compliance with all sign, building and health codes.
Analysis:
On February 21, 2013 Planning & Zoning Commission unanimously recommended approval of
this text amendment.
Legal Review:
This item did not require City Attorney review
Fiscal Impact:
None
Recommendation:
The Planning Department recommends Approval
Attachment:
Staff Report
ITEM # 9
Page 1 of 2
CITY OF COPPELL
PLANNING DEPARTMENT
STAFF REPORT
A Text Amendment to amend the Code of Ordinances
Article 30, Section 12-30-16(3)
“S or SUP” Special Use Permits
P&Z HEARING DATE: February 21, 2013
C.C. HEARING DATE: March 26, 2013
STAFF REP.: Marcie Diamond, Assistant Director of Planning
PURPOSE: To eliminate the requirement for Administrative Approval for an SUP for
a new restaurant in a lease space which was previously occupied by a
restaurant.
HISTORY: Originally, all restaurants required Special Use Permits upon initial
opening, when the ownership changed, when they expanded and/or when a
new restaurant occupied the same lease space as a previous restaurant.
In 2007, a text amendment was approved which deleted the requirement for
Special Use Permits for new restaurants, unless adjacent to a residential
zoning district and/or if it had drive-through facilities. That text amendment
also allowed an Administrative Approval of the new restaurant in an existing
lease space and/or an expansion of existing restaurants, subject to certain
conditions, including submission of an application with attachments and a
$250.00 fee.
DISCUSSION: While the ordinance as amended in 2007 made the process easier for new
restaurants locating in buildings with no residential adjacency or drive
through facilities, it had the unintended consequence of adding an expense
and approval process, albeit administrative, when there was already a SUP
on the property. As written, when a new restaurant intended to occupy a
lease space which was formally used as a restaurant, which already had an
SUP, they were required to submit an application, with site, floor, and sign
plan and a $250 fee to the Planning Department for administrative
approval. In other words, being an onerous process.
ITEM # 9
Page 2 of 2
The purpose of this text amendment is to allow new restaurants to locate
in a lease space which has previously been used as a restaurant, without a
separate application and fee to the Planning Department, however they
will still be required to submit all required applications and fees to assure
compliance with all sign, building and health codes.
The text amendment is proposed to read as follows:
ARTICLE 30. “S OR SUP”, SPECIAL USE PERMITS, Sec. 12-30-16
…..
(3) New restaurant in a lease space/building with an existing Special Use Permit for a
restaurant. In the event that another restaurant occupies the same building/lease space
and a new or revised special use permit is not required; although all building permit
conditions must be in compliance.
subject to the following process:
(i) Submission of an application accompanied by the appropriate fee for
administrative site plan approval, the revised floor plan, sign plan, hours of
operation and/or other pertinent information to the planning department for
review.
(ii) That applicant is in compliance with all other applicable code of ordinance
requirements or special conditions of the special use permit for such premise.
(iii) The director will update the special use permit file to reflect the new restaurant.
(iv) The director will issue a letter of approval, approval with conditions or denial. In
the event of a denial, or conditions that are contested by the applicant, a public
hearing process will be required with payment of appropriate fee.
(v) Once the new restaurant occupies the building, the building official, or his
designee, shall provide the planning department an official copy of the certificate
of occupancy.
RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION:
Staff is recommending APPROVAL of this text amendment which eliminates the SUP for a new
restaurant in a lease space which was previously occupied by a restaurant.
ALTERNATIVES:
1. Recommend approval of the request
2. Recommend disapproval of the request
3. Recommend modification of the request
4. Take under advisement for reconsideration at a later date
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2013-0945
File ID: Type: Status: 2013-0945 Agenda Item Passed
1Version: Reference: In Control: Planning
03/08/2013File Created:
03/26/2013Final Action: TA ARTICLE 27 - Section 12File Name:
Title: PUBLIC HEARING:
Consider approval of a text amendment to ARTICLE 27 - “PD” PLANNED
DEVELOPMENT DISTRICT, Section 12, to revise various provisions,
including granting the Director of Planning approval authority to approve
Detail Plans, after DRC review, if compliance with the Concept Plan.
Notes:
Agenda Date: 03/26/2013
Agenda Number: 19.
Sponsors: Enactment Date:
Cover Memo.pdf, Staff Report with Redlined
Ordinance.pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 PassClose the Public
Hearing and Approve
03/26/2013City Council
Presentation: Gary Sieb, Director of Planning, made a presentation to Council.
Mayor Pro Tem Brancheau opened the Public Hearing and advised that no one signed up to speak.
A motion was made by Councilmember Wes Mays, seconded by Councilmember Aaron Duncan, to
close the Public Hearing and approve the Agenda Item. The motion passed by an unanimous vote.
Action Text:
Councilmember Tim Brancheau, Councilmember Bob Mahalik, Mayor
Pro Tem Wes Mays, Councilmember Gary Roden, Mayor Pro Tem Billy
Faught, Councilmember Marvin Franklin, and Councilmember Aaron
Duncan
7Aye:
Text of Legislative File 2013-0945
Title
PUBLIC HEARING:
Consider approval of a text amendment to ARTICLE 27 - “PD” PLANNED
DEVELOPMENT DISTRICT, Section 12, to revise various provisions, including granting the
Page 1City of Coppell, Texas Printed on 8/16/2016
Master Continued (2013-0945)
Director of Planning approval authority to approve Detail Plans, after DRC review, if
compliance with the Concept Plan.
Summary
Staff Recommendation:
On February 21, 2013, the Planning Commission unanimously recommended approval of
this TEXT AMENDMENT (6-0). Commissioners Goodale, Robinson, Haas, Sangerhausen,
Darling and Portman voted in favor; none opposed.
The Planning Department recommends APPROVAL.
Goal Icon:
Business Prosperity
Page 2City of Coppell, Texas Printed on 8/16/2016
1
MEMORANDUM
To: Mayor and City Council
From: Gary L. Sieb, Director of Planning
Date: March 26, 2013
Reference: Text amendment to ARTICLE 27 - “PD” PLANNED DEVELOPMENT
DISTRICT, Section 12, to revise various provisions, including granting the
Director of Planning approval authority to approve Detail Plans, after DRC
review, if in compliance with the Concept Plan.
2030: Business Prosperity
Introduction:
Similar to what was recently approved for the Old Town (Main Street) Planned Developm ent
District (PD), the purpose of this text amendment is to allow the administrative approval of a
Detail Site Plan, when in accordance with the provisions and regulations as approved in the
Conceptual Planned Development District. This is part of the initiative to streamline the
development process which, if approved, will reduce the review and approval time from 60 days
to approximately 21 days.
Analysis:
On February 21, 2013 Planning & Zoning Commission unanimously recommended approval of
this text amendment, with the request to provide a definition of the DAC (Development
Assistance Committee) in the Ordinance.
Legal Review:
This item did not require City Attorney review
Fiscal Impact:
None
Recommendation:
The Planning Department recommends Approval
Attachment:
Staff Report and redlined ordinance.
Item #10
Page 1 of 10
CITY OF COPPELL
PLANNING DEPARTMENT
STAFF REPORT
A Text Amendment to amend the Code of Ordinances
Article 27, Section 12
“PD Planned Development District”
P&Z HEARING DATE: February 21, 2013
C.C. HEARING DATE: March 26, 2013
STAFF REP.: Marcie Diamond, Assistant Director of Planning
PURPOSE: The purpose of this text amendment is to allow the Administrative
Approval of Detail Site Plans, when in accordance with the provisions and
regulations as approved in the Conceptual Planned Development District.
Other minor revisions/clarifications to this section are also included and
discussed below.
HISTORY: On February 12, 1991 Council approved major revisions to the Zoning
Ordinance which is basically the code which is in effect today. The PD
regulations were amended in 2000 to authorize the Board of Adjustment to
grant variances in residential PD’s relating to the placement of fences.
Currently, deviations from written PD conditions and/or approved site
plans, landscape plans and elevations are required to be approved through
the same process as when established which requires P&Z and Council
approval. Some minor variances qualify for administrative approval by the
Planning Director.
DISCUSSION: Similar to what was recently approved for the Old Town (Main Street)
Planned Development District (PD), the purpose of this text amendment is
to allow the administrative approval of a Detail Site Plan, when in
accordance with the provisions and regulations as approved in the
Conceptual Planned Development District.
Item #10
Page 2 of 10
The establishment of a Conceptual Planned District is a rezoning event,
being established through two notified Public Hearings one by the
Planning and Zoning Commission and one by Council. Property owners
and the general public are notified of a proposed rezoning via a mailed
written notice, sign on the property, notice in the newspaper as well as
posted on the city’s website. Conceptual Planned Development Districts
outline what is anticipated for the development of the property and are
specified in written conditions including proposed uses, area regulations
(setbacks/building sizes), parking regulations, and as illustrated on various
exhibits, including concept site plans and elevations, designs for
landscaping/screening, etc.
Under this scenario, a Detail Site Plan submittal (including site plan,
landscape plan, tree survey and mitigation plan, elevations and signage)
will be reviewed by the Development Review Committee (DRC) for
compliance with the Concept Plan as well as other applicable ordinances.
The DRC which consists of representatives from each city development
departments (Building Inspections, Engineering, Fire, Parks and Planning)
will provide written comments and recommendations. After the DRC
determines the compliance with all applicable regulations and ordinances,
the Planning Director will have the authority to sign-off on the proposal.
If the proposal is not in conformance with the Conceptual PD, then the
applicant will have two options: (1) to revise the Detail Site Plan to
conform with the Conceptual PD, or (2) to revise the Conceptual PD. If
the second option is pursued, it will require the same public hearing
process as originally established the PD.
A Conceptual Planned Development is not required for all developments.
The applicant has the option to submit a Detail Planned Development
District Plan instead of a Conceptual Plan with an initial submittal.
Other amendments to this section include the establishment of a
Development Assistance Committee (DAC) which is essentially a pre-pre
development meeting to provide technical assistance to an applicant in the
early stage of their due diligence. This DAC is open to all development
proposals, irrespective of whether a rezoning is required or not. There are
also some house-keeping items such as deletion of specific residential
standards and retail that are no longer applicable and/or specified in other
sections of the Zoning Ordinance.
RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION:
Staff is recommending APPROVAL of these text amendments which provide for
Administrative Approval of a Detail Planned Development Site Plans, when in
accordance with the regulations as approved in the Conceptual Planned Development
District, and other minor revisions/clarifications to this section.
Item #10
Page 3 of 10
ALTERNATIVES:
1. Recommend approval of the request
2. Recommend disapproval of the request
3. Recommend modification of the request
4. Take under advisement for reconsideration at a later date
Item #10
Page 4 of 10
Article 27, Section 12
“PD Planned Development District”
Sec. 12-27-0. - General purpose and description.
The planned development district "PD" prefix is intended to provide for combining and
mixing of uses allowed in various districts with appropriate regulations, and to permit growth
flexibility in the use and design of land and buildings in situations where modification of special
provisions of this chapter is not contrary to its intent and purpose or significantly inconsistent
with the planning on which it is based and will not be harmful to the neighborhood. A PD district
may be used to permit new and innovative concepts in land utilization.
While great flexibility is given to provide special restrictions which will allow
development not otherwise permitted, procedures are established herein to ensure against misuse
of the increased flexibility.
Sec. 12-27-1. - Permitted uses.
Any non-residential use shall be permitted if such use is specified in the chapter granting
a planned development district. The size, location, appearance, and method of operation may be
specified to the extent necessary to insure compliance with the purpose of this chapter.
In a single-family detached residential planned development, a minimum of 65 percent of
the property shall meet or exceed SF-7 development standards. The 35 percent of the property
that may deviate from SF-7 development standards shall be identified on the plat along with
details of the deviations. These standards shall include minimum setbacks, coverage, height,
density, F.A.R., and any other development guidelines deemed appropriate by the planning and
zoning commission and city council. The remaining 35 percent of the property shall abide by the
following minimum development guidelines:
Front yard setback - 20′
Rear yard setback - 20′
Side yard setback - 5′
Maximum coverage - 55 percent
Maximum height - 35′
The board of adjustment shall have no authority in PD zoning districts to grant variances,
except it shall have jurisdiction in a residential PD zoning district to grant variances relative to
the placement of fences.
Pre-application conference. Prior to the filing of a planned development application, the
applicant shall is encouraged to consult with the development review committee Development
Item #10
Page 5 of 10
Assistance Committee (DAC) to discuss concerns relating to the ultimate land use of the proposed
development, the suitability of the location of the proposed development, the arrangement of
streets, alley and lots, and the layout of utility lines, among other items. The Development
Assistance Committee provides technical assistance early in the due diligence process.
Depending on the type of project, the following departments will be represented: Planning,
Engineering, Building Inspection, Fire Administration and Environmental Health.
Conditional approval as A determination if the proposed land uses are in accordance with
the Comprehensive Plan to the general land use of the proposed planned development must be
obtained from the will be made by the Pplanning Ddirector or designee prior to the submittal of a
planned development application.
Development requirements:
1. Development requirements for each separate PD district shall be set forth in the
Ordinance granting the PD district and may include, but not be limited to; uses,
density, lot area, lot width, lot depth, yard depths and widths, building height,
building elevations, coverage, floor area ratio, parking, access, screening,
landscaping, accessory buildings, signs, lighting, management home
owner/property owner associations, and other requirements as the city council and
planning and zoning commission may deem appropriate.
2. The Ordinance granting a PD district may include a statement as to the purpose
and intent of the PD granted therein and specify if it is a Conceptual or a Detail
Planned Development District.
3. In establishing a planned development district in accordance with this section, the
city council shall approve and file as part of the amending Ordinance appropriate
plans and standards for each planned development district. During the review and
public hearing process, the planning and zoning commission and city council shall
require a Conceptual Plan and/or a Detail Site Plan.
2.4.If a Conceptual PD, then the Ordinance granting the PD shall also define the
approval process for Detail Plans.
3.5.The planned development district shall conform to all other sections of this
chapter unless specifically excluded in the granting ordinance.
4.6.All applications shall state all requested deviations from the standard
requirements set forth throughout this chapter and must be indicated in written
form and on the face of the zoning exhibit.
Sec. 12-27-2. - Conceptual plan.
In establishing a planned development district in accordance with this section, the city
council shall approve and file as part of the amending Ordinance appropriate plans and standards
Item #10
Page 6 of 10
for each planned development district. During the review and public hearing process, the
planning and zoning commission and city council shall require a conceptual plan and a detail site
plan.
1. Conceptual plan - This plan shall be submitted by the applicant. The plan
shall show the applicant's intent for the use of the land within the proposed
planned development district in a graphic manner and as may be required
supported by written documentation of proposals and standards for
development.
(A) A conceptual plan for residential land use shall show general use,
thoroughfares and preliminary lot arrangements. For residential
development which does not propose platted lots, the conceptual
plan shall set forth the size, type and location of buildings and
building sites, access, density, building height, fire lanes,
screening, parking areas, landscaped areas and other pertinent
development data.
(B) A conceptual plan for uses other than residential uses shall set
forth the land use proposals in a manner to adequately illustrate the
type and nature of the proposed development. Data which may be
submitted by the applicant, or required by the planning and zoning
commission or city council, may include but is not limited to the
types of use(s), topography and boundary of PD area, physical
features of the site, existing streets, alleys and easements, location
of future public facilities, building height and location, parking
ratios and other information to adequately describe the proposed
development and to provide data for approval which is to be used
in drafting the final detail site plan.
Once the concept plan has been approved by the Pplanning and
Zzoning Ccommission and the Ccity Ccouncil, a detail site plan
must shall be approved by the planning and zoning commission
and the city council in the manner specified in the Ordinance prior
to the issuance of a building permit.
(C) Changes of detail which do not alter the basic relationship of the
proposed development to adjacent property and which do not alter
the uses permitted or increase the density, building height or
coverage of the site, or which do not decrease the off-street parking
ratio or reduce the yards provided at the boundary of the site or
does not significantly alter the landscape plans as indicated on the
approved conceptual plan may be authorized by the Pplanning
Ddirector or designee.
Item #10
Page 7 of 10
2. Detail site plan - This plan shall set forth the final plans for development
of the planned development district and shall conform to the data
presented and approved on the conceptual plan, if submitted. Approval of
the detail site plan shall be the basis for issuance of a building permit. The
detail site plan may be submitted for the total area of the PD or for any
section or part as approved on the conceptual plan.
1) A detail site plan may be approved by the Director of
Planning after DRC review, if in compliance with the
Concept Plan.
2) In the event the Planning Director determines that the
Detail Plan is not in accordance with the Concept Plan, the
applicant shall: (1) revise the Detail Site Plan to conform
with the Conceptual Planned Development District, or (2)
revise the Conceptual Planned Development District.
Revisions to the Conceptual Planned Development District
shall require the same public hearing process as originally
established the PD.
2.3.A public hearing for the detail site plan shall be required only if
specifically stated at the time of conceptual plan approval in the original
amending ordinance or if the developer elects not to submit a concept
plan. A public hearing for the detail site plan shall be required. if no
concept plan is submitted, or if the Detail Plan is not in accordance with
the approved concept plan.
The detail site plan shall include:
(A) A site inventory analysis including a scale drawing showing
existing vegetation, natural water courses, creeks or bodies of
water and an analysis of planned changes in such natural features
as a result of the development. This should include a delineation of
any flood prone plain areas.
(B) A scale drawing showing any proposed public or private streets
and alleys; building sites or lots; and areas reserved as parks,
parkways, playgrounds, utility easements, school sites, [street
widening and street changes; the points of ingress and egress from
existing streets]; general location and description of existing and
proposed utility services, including size of water and sewer mains;
the location and width for all curb cuts and the land area of all
abutting sites and the zoning classification thereof on an accurate
survey of the tract with a topographical contour interval of not
more than five feet.
Item #10
Page 8 of 10
(C) A site plan for proposed building complexes showing the location
of separate buildings and the minimum distance between buildings,
and between buildings and property lines, street lines and alley
lines. Also to be included on the site plan is a plan showing the
arrangement and provision of off-street parking.
(D) A Tree Survey and Mitigation Plan as specified in Article 34-2, as
amended.
(D)(E) A landscape plan showing screening walls, ornamental
planting, wooded areas and trees to be planted. The landscaping
plan shall conform to the minimum standards established in
Aarticle 34 and in the approved Coppell Streetscape Plan.
(E)(F) An architectural plan showing elevations and signage style
to be used throughout the development in all districts except
residential.
(F)(G) Any or all of the required information may be incorporated
on a single drawing if one drawing is clear and can be evaluated by
the director of planning.
3. All detail site plans shall have supplemental data describing standards,
schedules or other data pertinent to the development of the planned development
district which is to be included in the text of the amending Ordinance.
Procedure for establishing a planned development district shall follow the
procedure for zoning amendments as set forth in article 44. This procedure is
further expanded as follows for approval of conceptual and detail site plans.
(A) Public hearings shall be held by the planning and zoning commission and
city council for the approval of the conceptual plan.
(B) The Ordinance establishing the planned development district shall not be
approved until the conceptual or detail site plan is approved.
1) The detail site plan may be approved in sections. When the plan is
approved in sections, the separate approvals by the planning and
zoning commission and city council for the initial and subsequent
sections will may be required.
2) A detail site plan shall be submitted for approval within six months
from the approval of the conceptual plan. If the detail site plan is
not submitted within six months, the concept plan is subject to re-
approval by the planning and zoning commission and city council.
Failure to submit the detail site plan within a six month period
shall be cause for the planning and zoning commission to call a
public hearing to determine proper zoning for the property.
Detail site plan review
Item #10
Page 9 of 10
The purpose of the site plan review is to ensure, prior to issuance of building permits, that
all city requirements have been or will be met, including compliance with zoning, subdivision,
landscape, streetscape and building regulations.
No building permit shall be issued on any tract of land unless a detail site plan is
approved by the Director of Planning, the Planning and Zoning Commission and/or City Council
as appropriate is first submitted for review by the planning and zoning commission and
approved by the city council.
No certificate of occupancy shall be issued unless all construction and development
conform to the approved detail site plan. as approved by the city council.
Any major revision to an approved detail site plan must be approved by the city council,
however, minor revisions may be permitted upon approval by the Ddirector of Pplanning or his
designee. The Ddirector of Pplanning shall make the determination as to whether a revision is a
minor or major revision.
A site plan shall indicate building elevations, location of separate buildings, and the
minimum distance between buildings. Site plans shall also include property lines, streets and
alleys, together with a parking plan and a landscape plan showing the arrangement and provision
for off-street parking, and the layout of planting materials. An architectural rendering of
proposed buildings shall be submitted with the detail site plan.
All detail site plans shall be filed with the planning department and reviewed by the
development review committee before going to the planning and zoning commission and city
council.
An approved site plan shall be the final plan for development, and construction shall
conform to approved plan. A detail site plan may be submitted for the total area zoned or any
portion thereof.
Retail shopping centers
In the case of retail shopping centers, if an approved zoning concept plan has been
approved by the planning and zoning commission and the city council, or if the retail shopping
center is an existing structure prior to application of a special use permit, a plan indicating the
foot print of the shopping center may be submitted in lieu of major plans.
Sec. 12-27-3. - PD consideration.
When a PD is being considered, a written report from the city manager or his designee
discussing the conformance with the Comprehensive Plan impact on planning, engineering,
water various utilities, electric, sanitation, building inspection, tax, police, fire, and traffic, and
written comments from the applicable public school district, and from private utilities may be
Item #10
Page 10 of 10
submitted to the Pplanning and zZoning Ccommission prior to the commission making any
recommendations to the council. In the event written comments are not forthcoming in a
reasonable amount of time, the commission may at its discretion make a recommendation to the
council.
Sec. 12-27-4. - Approval of PD districts.
All planned development districts approved in accordance with provisions of this
ordinance in its original form, or by subsequent amendments thereto, shall be referenced on the
zoning districts map, and a list of such planned development districts, together with the category
of uses permitted therein, shall be maintained in the planning office.
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2013-0947
File ID: Type: Status: 2013-0947 Agenda Item Passed
1Version: Reference: In Control: Planning
03/08/2013File Created:
03/26/2013Final Action: TA ARTICLE 39 - Section 12-39-2File Name:
Title: PUBLIC HEARING:
Consider approval of a text amendment to ARTICLE 39 - BUILDING SITE
CREATION AND SITE PLAN REVIEW, Section 12-39-2, Review of site
plans, to allow the Planning & Zoning Commission to be the final authority
on site plans.
Notes:
Agenda Date: 03/26/2013
Agenda Number: 20.
Sponsors: Enactment Date:
Cover Memo.pdf, Staff Report with redlined
Ordinance.pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 PassClose the Public
Hearing and Approve
03/26/2013City Council
Presentation: Gary Sieb, Director of Planning, made a presentation to Council.
Mayor Pro Tem Brancheau opened the Public Hearing and advised that no one signed up to speak.
A motion was made by Councilmember Marvin Franklin, seconded by Councilmember Bob Mahalik, to
close the Public Hearing and approve the Agenda Item. The motion passed by an unanimous vote.
At this time, Council took a recess at 9:13 p.m. and reconvened back into Regular Session at 9:18
p.m.
Action Text:
Councilmember Tim Brancheau, Councilmember Bob Mahalik, Mayor
Pro Tem Wes Mays, Councilmember Gary Roden, Mayor Pro Tem Billy
Faught, Councilmember Marvin Franklin, and Councilmember Aaron
Duncan
7Aye:
Text of Legislative File 2013-0947
Title
Page 1City of Coppell, Texas Printed on 8/16/2016
Master Continued (2013-0947)
PUBLIC HEARING:
Consider approval of a text amendment to ARTICLE 39 - BUILDING SITE CREATION AND
SITE PLAN REVIEW, Section 12-39-2, Review of site plans, to allow the Planning &
Zoning Commission to be the final authority on site plans.
Summary
Staff Recommendation:
On February 21, 2013, the Planning Commission unanimously recommended approval of
this TEXT AMENDMENT (6-0). Commissioners Goodale, Robinson, Haas, Sangerhausen,
Darling and Portman voted in favor; none opposed.
The Planning Department recommends APPROVAL.
Goal Icon:
Sustainable City Government
Page 2City of Coppell, Texas Printed on 8/16/2016
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Item #11
Page 1 of 4
CITY OF COPPELL
PLANNING DEPARTMENT
STAFF REPORT
A Text Amendment to amend the Code of Ordinances
Article 39, Section 12-39-2
BUILDING SITE CREATION & SITE PLAN REVIEW
P&Z HEARING DATE: February 21, 2013
C.C. HEARING DATE: March 26, 2013
STAFF REP.: Marcie Diamond, Assistant Director of Planning
PURPOSE: The purpose of this text amendment is to allow the Planning and Zoning
Commission to be the approval authority when site plans are submitted
which are compliant with all existing zoning regulations.
HISTORY: On June 12, 1997, Council approved a text amendment to the Zoning
Ordinance which established a Site Plan Approval process. As detailed
below, this section of the Zoning Ordinance requires that all sites be
platted (creation of a building site) and that upon recommendation of the
Planning and Zoning Commission, Council would approve all site plans
prior to the issuance of a building permit. The stated purpose of this
requirement was “to promote safe, efficient and harmonious use of land,
vehicular and pedestrian circulation, parking and loading, lighting,
screening, landscaping, and other aspects of site development which
contribute to the general welfare”
DISCUSSION: The purpose of this text amendment is to grant the Planning and Zoning
Commission the approval authority for site plans, when the plan is
accordance with all regulations of the underlying Zoning District.
Currently, site plan approval is a 60 day process, which includes
submission of a site plan, landscape plan, tree survey and elevations. This
site plan package is reviewed by the Development Review Committee
(DRC) and technical comments are provided to the applicant. The site
plan package is revised to comply with Zoning Regulations and submitted
to Planning and Zoning Commission for recommendation. Any
outstanding conditions are addressed and the site plan is forwarded to
Item #11
Page 2 of 4
council, generally within 30 days. This is not a public hearing process, due
to that fact that no rezoning is involved.
The revised process will still include and application and fee, submission
of site plan, landscape plan, tree survey, elevations, and preliminary
engineering. Technical review will be performed by the Development
Review Committee, and the site plan package, compliant with all
applicable ordinances will be forwarded to the Planning and Zoning
Commission for approval. In the event that the site plan is not compliant
with all aspects of the Zoning and Subdivision Ordinances, then the site
plan will need to be denied, and appropriate zoning or a variance request
to the Board of Adjustment will be required.
Generally, Minor Plat or a Replat is a companion request with a site plan
approval. State law allows Minor Plats to be administratively approved by
the Director of Planning if they meet the following criteria: involves 4 or
fewer lots; fronts on a dedicated street; does not require the creation of any
new street; and does not require the extension of municipal facilities.
However, public hearings are required for replats. If this revised site plan
approval process is approved, then the next step will be to review the
Subdivision Ordinance to allow the Planning Director and/or Planning and
Zoning Commission to be the final authority for plats, as provided in the
Local Government Code (state law).
RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION:
Staff is recommending APPROVAL of this text amendment to allow the Planning and Zoning
Commission to be the approval authority when site plans are submitted which are compliant with all
existing zoning regulations.
ALTERNATIVES:
1. Recommend approval of the request
2. Recommend disapproval of the request
3. Recommend modification of the request
4. Take under advisement for reconsideration at a later date
Item #11
Page 3 of 4
ARTICLE 39. - BUILDING SITE CREATION AND SITE PLAN REVIEW
1. Purpose. The intent of the site plan review and approval procedure is to promote safe,
efficient and harmonious use of land, vehicular and pedestrian circulation, parking
and loading, lighting, screening, landscaping, and other aspects of site development
which contribute to the general welfare.
2. Applicability. A site plan shall be submitted to the planning and zoning commission
for its recommendation approval and to city council for approval prior to issuance of
a building permit for any of the following types of construction:
(A) Any townhouse project or multi-family residential development.
(B) Any park or subdivision for manufactured homes or recreational vehicles.
(C) Any non-residential project.
(D) Any construction requiring a special use permit.
3. Site plan components. A site plan shall be accurate, legible, drawn to scale with
dimensions, and shall show:
(A) Location map, distance to the nearest cross street, north arrow, scale, and
title block.
(B) Boundaries of the property.
(C) Location and size of existing buildings, and location, size, materials list,
and architectural elevations of proposed buildings.
(D) Proposed occupancy.
(E) Parking layout and driveways.
(F) Means of ingress and egress.
(G) Loading areas
(H) Fire lanes.
(I) Landscaping and plant list.
(J) Screening.
(K) Public and private sidewalks.
(L) Refuse facilities and manner of screening.
(M) Lighting facilities, security lighting, screening and glare shades.
(N) Adjoining streets and alleys, including curbs, medians and storm drains.
(O) Drainage, electric, telephone, gas, cable television and other utility
easements.
(P) Zoning districts on and adjacent to the property.
(Q) Computations of building area for each occupancy, site area and parking
and landscaping ratios.
(R) Existing and proposed water lines, sanitary sewer lines, and storm
drainage.
(S)(R) Sign locations, descriptions and elevations.
Item #11
Page 4 of 4
(T)(S) Topography with a contour interval of two feet or less, and
minimum finished floor elevations, both referenced to mean sea level
datum.
(U)(T) Location on the property of existing trees six inches in caliper or
larger with the species and trunk diameters indicated Tree Survey and
Mitigation Plan, in compliance with Article 12-34-2-1 of the Code of
Ordinances as amended, as applicable.
(U) Other information which the planning and zoning commission or city
council considers essential, including building elevations and samples of
exterior color selections.
(V) Preliminary Engineering, on a separate exhibit which includes existing
and proposed water lines, sanitary sewer lines, and storm drainage.
(V)
4. Expiration. Site plan approval shall be valid for two years following the most recent
date of city council approval.
5. Compliance with approved site plan. Within a development subject to site plan review
under the terms of this section, the building official shall not issue a building permit after
the expiration date of the approved site plan, shall issue a building permit only for
construction which complies with all the provisions and conditions of the most recent
approved site plan which city council approved, and shall not issue a certificate of
occupancy until all provisions and conditions of the approved site plan have been met.
6. Amendment. The director of planning is authorized, at any time prior to the expiration
of site plan approval, to approve minor amendments of an approved site plan to correct
distances and dimensions; to adjust building configuration and placement; to realign
driveways and parking layout; to adjust open space, landscaping and screening; and to
change utility and service locations; provided that no such minor amendments shall
substantially change the original plan. Proposed amendments which the director of
planning is not authorized to approve, or has disapproved, shall follow the same
procedure as the original submission.
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2013-0957
File ID: Type: Status: 2013-0957 Agenda Item Passed
1Version: Reference: In Control: Parks and
Recreation
03/18/2013File Created:
03/26/2013Final Action: ABE Erosion Phase 1File Name:
Title: Consider approval of bid No. Q-0213-01, from JDK Associates, Inc., in the
amount of $1,285,202.60, for erosion control improvements for Andrew
Brown Park East and Alex Drive Canal, and authorizing the CRDC
President and City Manager to sign the necessary documents
Notes:
Agenda Date: 03/26/2013
Agenda Number: 21.
Sponsors: Enactment Date:
Memo.pdf, Award Recommendation Letter.pdf, Bid
Tab.pdf, Map.pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 PassApproved03/26/2013City Council
Presentation: Guy McLain, Assistant Director of Parks and Recreation, made a presentation to
Council.
A motion was made by Councilmember Bob Mahalik, seconded by Councilmember Billy Faught, that
this Agenda Item be approved. The motion passed by an unanimous vote.
Action Text:
Councilmember Tim Brancheau, Councilmember Bob Mahalik, Mayor
Pro Tem Wes Mays, Councilmember Gary Roden, Mayor Pro Tem Billy
Faught, Councilmember Marvin Franklin, and Councilmember Aaron
Duncan
7Aye:
Text of Legislative File 2013-0957
Title
Consider approval of bid No. Q-0213-01, from JDK Associates, Inc., in the amount of
$1,285,202.60, for erosion control improvements for Andrew Brown Park East and Alex
Drive Canal, and authorizing the CRDC President and City Manager to sign the necessary
documents
Page 1City of Coppell, Texas Printed on 8/16/2016
Master Continued (2013-0957)
Summary
See attached memo.
Fiscal Impact:
The funds needed for this item are available in the Coppell Recreation Development
Corporation fund from the ½ cent sales tax collections and the Drainage CIP fund.
Staff Recommendation:
Approval is recommended.
Goal Icon:
Sustainable City Government
Community Wellness and Enrichment
Page 2City of Coppell, Texas Printed on 8/16/2016
1
MEMORANDUM
To: Mayor and City Council
From: Brad Reid, Parks and Recreation Director
Date: March 26, 2013
Reference: Consider approval of bid No. Q-0213-01, from JDK Associates, Inc., in the amount
of $1,285,202.60, for erosion control improvements for Andrew Brown Park East
and Alex Drive Canal, and authorizing the CRDC President and City Manager to
sign the necessary documents
2030: Community Wellness and Enrichment: Multi-Use Trail System Connecting the City
Sustainable City Government: Excellent and Well-Maintained City Infrastructure
and Facilities
Introduction:
The Parks and Recreation Department retained the engineering firm of Teague Nall and Perkins,
Inc., to perform a feasibility analysis on erosion control and drainage improvement options at
various locations in Andrew Brown Park Central, and Andrew Brown Park East in 2008. The steady
loss of earth along the lake edges from rising, and then receding rain water, and the wind driven
wave action on the shoreline, have resulted in an eventual threat to the existing concrete trail system
that surrounds the lakes. The concern for this potential deferred infrastructure maintenance issue
prompted the Coppell Recreation Development Corporation to place this project as the number one
priority on the 2010, 2011, 2012 and 2013 CRDC Development Priorities list.
This is the first of what is anticipated to be a three phase project. This phase consists of
improvements to the Finger-Lake at Andrew Brown Park East, which extends 650 feet north from
Parkway Blvd. to the Central Activity Lake and the Central Activity Lake itself. Also included are
repairs to the east wall at the Alex Drive Canal, which is a continuation of the Finger-Lake, to the
south of Parkway Blvd. Only the east side of this canal is under the city’s jurisdiction.
The future second phase of work includes the design and construction documents related to
addressing the problems at the pond at the east end of Moore Road Park, which is also experiencing
2
extensive erosion and undermining of the concrete spillway and trail system. This portion is
currently under design. The third phase of improvements will come as a result of future projects
that may occur at Andrew Brown with the potential redevelopment of the park.
The canals and lake edge will receive a combination of treatments to address the continuing erosion.
The majority of the lake and all of the canals will receive a manufactured stone edge treatment that
will become a vertical wall, supported by a concrete base. The western perimeter of the central lake
will be graded and reinforced with soil stabilization as a more temporary solution to the erosion
problem. The reason for this is because this portion of the lake will have changes made if the park
redevelopment project becomes a reality at some point in the future. A permanent solution to this
portion of lake edge will be included in the redevelopment project.
Included in this request is the award of an early completion incentive bonus, which will be released
only if the contractor reaches substantial completion by a predetermined time frame. Specifically,
the work is to be completed at Andrew Brown Park prior to July 1, 2013, with an incentive of
$2,000.00 per calendar day for each day completion is reached prior to July 1, 2013. The maximum
attainable incentive will be $40,000.00. The resulting contract will also include liquidated damages
in the amount of $2,000.00 per day that substantial completion remains incomplete past July 1,
2013.
Analysis:
The edges of these waterways are continuing to worsen because of the erosive effects of moving
water. The soil will continue to “glacier” off, increasing the size of the lake and encroach on the
park infrastructure if action is not taken quickly to stop this erosion.
Legal Review:
Agenda item did not require legal review, however, the contract resulting from this award will be
produced by our legal department.
Fiscal Impact:
The fiscal impact of this Agenda item is $1,285,202.60. It is anticipated that the CRDC will pay for
$928,684.49 for Andrew Brown Park, and Engineering Funds will pay the remainder for Alex Drive
Canal.
Recommendation:
The Parks and Recreation and Engineering Departments recommend approval of this item
Fort Worth1100 Macon StreetFort Worth, Texas 76102817.336.5773 Dallas17304 Preston Road, Suite 1340Dallas, Texas 75252214.461.9867
Denton1517 Centre Place Drive, Suite 320Denton, Texas 76205940.383.4177 Sherman200 North Travis Street, Suite 500Sherman, Texas 75090903.870.1089
Registered by the Texas Board of Professional Engineers, Firm No. F-230 Registered by the Texas Board of Professional Surveyors, Firm No. 100116-00
engineers
surveyors
landscape architects
www.tnpinc.com
March 1, 2013
Mr. John Elias
Park Operations Manager
City of Coppell
816 S. Coppell Rd.
Coppell, TX 75019
RE: EROSION CONTROL IMPROVEMENTS FOR ANDY BROWN PARK EAST AND ALEX
DRIVE CANAL
(TNP No. CPL11185/CPL11248)
Dear John,
On Thursday, February 21, 2013 bids were received at 10:00 AM for the above
referenced project. A total of five formal bids were received, then opened and initially
read as follows:
Contractor/Bidder Total Amount Bid
JDK Associates, Inc. $ 1,221,782.13
Ark Contracting Services, LLC $ 1,417,923.00
DCI Contracting, Inc. $ 1,498,130.00
HQS Construction, LLC $ 1,709,305.00
Northstar Construction, Inc. $ 1,911,213.00
In the process of examining and checking the bids, the following errors were found in the bid
extensions and/or totals for Quality Excavation, LTD. and AUI Contractors, Inc.:
JDK Associates, Inc. –
1. Item No. 28 showed an incorrect total. Per the Instructions to Bidders Item 19.2, the
total was corrected in favor of the unit price. This correction increased the Total
Amount Bid by $23,390.32.
2. Item No. 33 had “Fifty Thousand Eighty,” for the unit cost written in words, and
“$15,080” written in numerals. In accordance with NCTCOG Item 102.4, the lower
of the two has been used, as it is in favor of the owner.
3. Several bid items, including; 6, 8-14, 16-17, 25-27, 36-37, 39, 42, and 44 had
minor multiplication errors ranging from $0.02 to $32.20. After correcting all items
the total bid amount increased by $20.67.
With these corrections the adjusted bid tabulation results in the following official bid totals:
Contractor/Bidder Total Amount Bid
JDK Associates, Inc. $ 1,245,202.60
Ark Contracting Services, LLC $ 1,417,923.00
DCI Contracting, Inc. $ 1,498,130.00
HQS Construction, LLC $ 1,709,305.00
Northstar Construction, Inc. $ 1,911,213.00
At your request, we have evaluated the low bid and found it to be complete and
responsive. Therefore, based on our prior experience with this contractor, and the responses
we received from their references, as well as our discussions with them regarding their (a)
understanding of the project scope; (b) proposed approach for the execution and
completion of the work; and (c) apparent availability of adequate resources to complete
the project with the conditions outlined in the contract/bid documents, we are of the opinion
the award of contract should be to JDK Associates, Inc. for the total amount bid of
$1,245,202.60.
A detailed bid tabulation is attached for your review. If you have any questions or require
any additional information, please do not hesitate to call me at 817-336-5773.
Sincerely,
tnp
teague nall & perkins
Kyle Dykes, P.E., CFM
Attachment
Cc: Mr. Keith Marvin, P.E. – City of Coppell
BID TABULATION REPORT
TEAGUE NALL AND PERKINS, INC.CLIENT:CITY OF COPPELL
CONSULTING ENGINEERS DESCRIPTION:EROSION CONTROL IMPROVEMENTS FOR ANDY BROWN PARK EAST
AND ALEX DRIVE CANAL
TNP JOB NO: CPL 11185 & CPL11248
ENGINEER'S ESTIMATE: $ 1,542,000
BID DATE: FEBRUARY 21, 2013
BID TIME: 10:00 AM
ITEM
NO.DESCRIPTION OF ITEMS QTY UNIT UNIT COST TOTAL UNIT COST TOTAL UNIT COST TOTAL UNIT COST TOTAL UNIT COST TOTAL
UNIT A1
1 Mobilization 1 LS $27,632.80 $27,632.80 $38,000.00 $38,000.00 $31,000.00 $31,000.00 $40,000.00 $40,000.00 $40,000.00 $40,000.00
2 Furnish & Install Project Sign 1 EA $650.00 $650.00 $500.00 $500.00 $400.00 $400.00 $1,000.00 $1,000.00 $400.00 $400.00
3 Dewatering and Pumping 1 LS $11,960.00 $11,960.00 $15,000.00 $15,000.00 $127,000.00 $127,000.00 $40,000.00 $40,000.00 $52,000.00 $52,000.00
4 General Site Preparation 1 LS $3,900.00 $3,900.00 $15,000.00 $15,000.00 $39,000.00 $39,000.00 $30,000.00 $30,000.00 $175,000.00 $175,000.00
5 Remove & Dispose Ex. Concrete Trail Pavement 2,810 SF $3.25 $9,132.50 $3.00 $8,430.00 $1.00 $2,810.00 $2.00 $5,620.00 $1.00 $2,810.00
6 Unclassified Channel Excavation 3500 CY $18.27 $63,945.00 $13.00 $45,500.00 $13.00 $45,500.00 $18.00 $63,000.00 $24.00 $84,000.00
7 Construct 6" Reinforced Concrete Trail ( 10-foot Wide)2,500 SF $5.20 $13,000.00 $5.00 $12,500.00 $4.00 $10,000.00 $5.00 $12,500.00 $5.70 $14,250.00
8 Construct 6" Reinforced Concrete Rip-Rap 175 SY $112.91 $19,759.25 $48.00 $8,400.00 $67.00 $11,725.00 $85.00 $14,875.00 $110.00 $19,250.00
9 Construct Concrete Segmental Retaining Wall 17,050 FF $26.44 $450,802.00 $37.00 $630,850.00 $32.00 $545,600.00 $39.00 $664,950.00 $32.50 $554,125.00
10 Furnish and Install Rock Rip-Rap 20 CY $179.04 $3,580.80 $100.00 $2,000.00 $83.00 $1,660.00 $150.00 $3,000.00 $158.00 $3,160.00
11 Furnish and Install large Rock Rip-Rap 62 CY $131.87 $8,175.94 $90.00 $5,580.00 $100.00 $6,200.00 $225.00 $13,950.00 $152.00 $9,424.00
12 Furnish and Install Geoweb Slope Protection 1,044 SY $34.15 $35,652.60 $16.00 $16,704.00 $40.00 $41,760.00 $40.00 $41,760.00 $36.00 $37,584.00
13 Construct Reinforced Concrete Toe Wall (4-Foot Tall)60 LF $140.83 $8,449.80 $80.00 $4,800.00 $75.00 $4,500.00 $150.00 $9,000.00 $95.00 $5,700.00
14 Replace Pedestrian Bridge Decking (10' Wide)40 LF $173.88 $6,955.20 $90.00 $3,600.00 $74.00 $2,960.00 $120.00 $4,800.00 $120.00 $4,800.00
15 Furnish and Install Safety Rail Fence (for Wall)370 LF $44.85 $16,594.50 $38.00 $14,060.00 $35.00 $12,950.00 $140.00 $51,800.00 $56.00 $20,720.00
16 Furnish and Install Safety Rail Fence (for Fishing Pier)144 LF $51.72 $7,447.68 $36.00 $5,184.00 $34.00 $4,896.00 $125.00 $18,000.00 $40.00 $5,760.00
17 Furnish and Replace Fishing Pier Pontoon 6 EA $541.67 $3,250.02 $1,500.00 $9,000.00 $600.00 $3,600.00 $5,615.00 $33,690.00 $600.00 $3,600.00
18 Furnish, and Install 18" Reinforced Concrete Pipe 26 LF $87.80 $2,282.80 $100.00 $2,600.00 $80.00 $2,080.00 $100.00 $2,600.00 $100.00 $2,600.00
19
Furnish, Install, Maintain and Remove Erosion Control
Devices 1 LS $6,826.95 $6,826.95 $6,000.00 $6,000.00 $17,000.00 $17,000.00 $7,000.00 $7,000.00 $8,000.00 $8,000.00
20 Restore Disturbed Areas 12,500 SY $6.11 $76,375.00 $3.00 $37,500.00 $2.00 $25,000.00 $2.50 $31,250.00 $2.80 $35,000.00
UNIT A1 TOTAL BID PRICE (Items 1 - 20)$776,372.84 $881,208.00 $935,641.00 $1,088,795.00 $1,078,183.00
UNIT A1 TOTAL TANGIBLE PERSONAL PROPERTY $279,552.00 $350,000.00 $514,602.00 $598,837.25 $380,000.00
BIDDERS
JDK Associates Ark Contracting Services DCI Contracting, Inc.HQS Construction, LLC Northstar Construction
BID TABULATION REPORT
TEAGUE NALL AND PERKINS, INC.CLIENT:CITY OF COPPELL
CONSULTING ENGINEERS DESCRIPTION:EROSION CONTROL IMPROVEMENTS FOR ANDY BROWN PARK EAST
AND ALEX DRIVE CANAL
TNP JOB NO: CPL 11185 & CPL11248
ENGINEER'S ESTIMATE: $ 1,542,000
BID DATE: FEBRUARY 21, 2013
BID TIME: 10:00 AM
ITEM
NO.DESCRIPTION OF ITEMS QTY UNIT UNIT COST TOTAL UNIT COST TOTAL UNIT COST TOTAL UNIT COST TOTAL UNIT COST TOTAL
BIDDERS
JDK Associates Ark Contracting Services DCI Contracting, Inc.HQS Construction, LLC Northstar Construction
UNIT A2
21 Mobilization 1 LS $9,295.00 $9,295.00 $12,000.00 $12,000.00 $12,300.00 $12,300.00 $13,700.00 $13,700.00 $12,000.00 $12,000.00
22 Furnish & Install Project Sign 1 EA $650.00 $650.00 $500.00 $500.00 $400.00 $400.00 $1,000.00 $1,000.00 $400.00 $400.00
23 Dewatering and Pumping Canal 1 LS $9,880.00 $9,880.00 $12,000.00 $12,000.00 $31,000.00 $31,000.00 $27,000.00 $27,000.00 $20,000.00 $20,000.00
24 General Site Preparation 1 LS $17,465.50 $17,465.50 $14,000.00 $14,000.00 $14,000.00 $14,000.00 $15,000.00 $15,000.00 $80,000.00 $80,000.00
25 Unclassified Channel Excavation 1,140 CY $18.25 $20,805.00 $22.00 $25,080.00 $13.00 $14,820.00 $22.00 $25,080.00 $25.00 $28,500.00
26 Construct Concrete Segmental Retaining Wall 4,740 FF $24.54 $116,319.60 $38.00 $180,120.00 $32.00 $151,680.00 $39.00 $184,860.00 $32.75 $155,235.00
27 Furnish and Install large Rock Rip-Rap 50 CY $155.71 $7,785.50 $100.00 $5,000.00 $99.00 $4,950.00 $225.00 $11,250.00 $160.00 $8,000.00
28 Construct Reinforced Concrete Toe Wall (4-Foot Tall)60 LF $433.33 $25,999.80 $80.00 $4,800.00 $60.00 $3,600.00 $150.00 $9,000.00 $95.00 $5,700.00
29 Furnish, Install, Maintain and Remove Erosion Control
Devices 1 LS $4,202.90 $4,202.90 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $3,500.00 $3,500.00 $4,000.00 $4,000.00
30 Restore Disturbed Areas 2,000 SY $6.11 $12,220.00 $3.00 $6,000.00 $3.00 $6,000.00 $2.50 $5,000.00 $2.80 $5,600.00
UNIT A2 TOTAL BID PRICE (Items 21 - 30)$224,623.30 $264,500.00 $243,750.00 $295,390.00 $319,435.00
UNIT A2 TOTAL TANGIBLE PERSONAL PROPERTY $69,461.00 $90,000.00 $120,000.00 $162,464.50 $96,000.00
UNIT B
31 Mobilization 1 LS $16,445.00 $16,445.00 $13,000.00 $13,000.00 $14,000.00 $14,000.00 $14,500.00 $14,500.00 $16,000.00 $16,000.00
32 Furnish & Install Project Sign 1 EA $650.00 $650.00 $500.00 $500.00 $400.00 $400.00 $1,000.00 $1,000.00 $400.00 $400.00
33 Dewatering and Pumping Canal 1 LS $15,080.00 $15,080.00 $12,000.00 $12,000.00 $68,000.00 $68,000.00 $27,000.00 $27,000.00 $23,300.00 $23,300.00
34 General Site Preparation 1 LS $12,935.00 $12,935.00 $10,000.00 $10,000.00 $41,000.00 $41,000.00 $35,000.00 $35,000.00 $250,000.00 $250,000.00
35 Unclassified Channel Excavation 1,150 CY $22.75 $26,162.50 $20.00 $23,000.00 $13.00 $14,950.00 $22.00 $25,300.00 $28.00 $32,200.00
36 Construct 6" Reinforced Concrete Rip-Rap 11 SY $263.43 $2,897.73 $145.00 $1,595.00 $90.00 $990.00 $85.00 $935.00 $175.00 $1,925.00
37 Construct Concrete Segmental Retaining Wall 5,160 FF $28.88 $149,020.80 $38.00 $196,080.00 $32.00 $165,120.00 $39.00 $201,240.00 $33.00 $170,280.00
38 Furnish and Install Rock Rip-Rap 25 CY $95.16 $2,379.00 $100.00 $2,500.00 $83.00 $2,075.00 $150.00 $3,750.00 $167.00 $4,175.00
39 Geoweb Slope Protection 53 SY $34.15 $1,809.95 $30.00 $1,590.00 $38.00 $2,014.00 $40.00 $2,120.00 $50.00 $2,650.00
40 4' Tall Ameristar Welded Steel Fence (at gate)4 LF $16.25 $65.00 $60.00 $240.00 $50.00 $200.00 $500.00 $2,000.00 $60.00 $240.00
41 10' Double Gate - Ameristar Welded Steel 1 EA $1,365.00 $1,365.00 $1,500.00 $1,500.00 $1,100.00 $1,100.00 $3,000.00 $3,000.00 $1,300.00 $1,300.00
42 21" Reinforced Concrete Pipe 8 LF $163.31 $1,306.48 $120.00 $960.00 $80.00 $640.00 $175.00 $1,400.00 $125.00 $1,000.00
43
Furnish, Install, Maintain and Remove Erosion Control
Devices 1 LS $3,380.00 $3,380.00 $4,000.00 $4,000.00 $3,000.00 $3,000.00 $3,500.00 $3,500.00 $4,000.00 $4,000.00
44 Restore Disturbed Areas 1,750 LS $6.12 $10,710.00 $3.00 $5,250.00 $3.00 $5,250.00 $2.50 $4,375.00 $3.50 $6,125.00
UNIT B TOTAL BID PRICE (Items 31 - 44)$244,206.46 $272,215.00 $318,739.00 $325,120.00 $513,595.00
UNIT B TOTAL TANGIBLE PERSONAL PROPERTY $89,325.00 $110,000.00 $145,000.00 $178,816.00 $145,000.00
TOTAL - ALL BID ITEMS $1,245,202.60 $1,417,923.00 $1,498,130.00 $1,709,305.00 $1,911,213.00
TANGILE PERSONAL PROPERTY COST
CALENDAR DAYS 150 160 140 165 200
Approved by: ________________________________________________
Erosion Control Improvements
Andy Brown Park East
City of Coppell Project MA10-09
Created in CIVIL3D
1 INCH = 1 MILE
0
S:\CAD\In_Design\MISC EXHIBITS\dwg\EXHIBITS 2013.dwg \MA10-09
Created on: 13 March 2013 by Scott Latta 1/2
1/2 1
1 INCH = FT.
0 300
300
150
Erosion Control Improvements
Andy Brown Park East
City of Coppell Project MA10-09
Created in CIVIL3DS:\CAD\In_Design\MISC EXHIBITS\dwg\EXHIBITS 2013.dwg \MA10-09
Created on: 13 March 2013 by Scott Latta
AREA OF PROPOSED
EROSION CONTROL
IMPROVEMENTS
2/2
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2013-0951
File ID: Type: Status: 2013-0951 Agenda Item Passed
1Version: Reference: In Control: Engineering
03/15/2013File Created:
03/26/2013Final Action: No Parking Ordinance Enclaves CourtFile Name:
Title: Consider approval of an Ordinance by amending Section 8-3-1(A) of the
Code of Ordinances; making it unlawful to stop, stand, or park a vehicle on
the east side of Enclaves Court at all times from its point of intersection
with Parkway Boulevard to a point 110 feet south; providing a penalty of
fine not to exceed the sum of two hundred dollars ($200.00) for each
offense; and authorizing the Mayor to sign and execute any necessary
documents.
Notes:
Agenda Date: 03/26/2013
Agenda Number: 22.
Sponsors: Enactment Date:
No Parking Ordinance Enclaves Court Memo.pdf, No
Parking Ordinance Enclaves Court HOA
Request.pdf, No Parking Ordinance Enclaves Court
Exhibit.pdf, No Parking Ordinance Enclaves Court
Ordinance.pdf
Attachments: Enactment Number: 2013-1336
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 PassApproved03/26/2013City Council
Presentation: Ken Griffin, Director of Engineering, made a presentation to Council.
A motion was made by Councilmember Gary Roden, seconded by Councilmember Wes Mays, that
this Agenda Item be approved. The motion passed by an unanimous vote.
Action Text:
Councilmember Tim Brancheau, Councilmember Bob Mahalik, Mayor
Pro Tem Wes Mays, Councilmember Gary Roden, Mayor Pro Tem Billy
Faught, Councilmember Marvin Franklin, and Councilmember Aaron
Duncan
7Aye:
Text of Legislative File 2013-0951
Title
Page 1City of Coppell, Texas Printed on 8/16/2016
Master Continued (2013-0951)
Consider approval of an Ordinance by amending Section 8-3-1(A) of the Code of
Ordinances; making it unlawful to stop, stand, or park a vehicle on the east side of Enclaves
Court at all times from its point of intersection with Parkway Boulevard to a point 110 feet
south; providing a penalty of fine not to exceed the sum of two hundred dollars ($200.00) for
each offense; and authorizing the Mayor to sign and execute any necessary documents.
Summary
This Ordinance establishes no parking along the east side of Enclaves Court beginning from
its point of intersection with Parkway Blvd. to a point 110 feet south.
Fiscal Impact:
[Enter Fiscal Impact Statement Here]
Staff Recommendation:
The Engineering Department recommends approval of this Ordinance amendment.
Goal Icon:
Sustainable City Government
Page 2City of Coppell, Texas Printed on 8/16/2016
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George Marshall
From:Bob Hill <bobhill1000@gmail.com>
Sent:Wednesday, February 20, 2013 3:34 PM
To:George Marshall
Subject:"No Parking" Request - Enclaves Court
Follow Up Flag:Flag for follow up
Flag Status:Flagged
Hello George,
I am Bob Hill, president of the "Enclaves On The Parkway" Home Owners Association (HOA).
Request:
The HOA requests that the east curb of Enclaves Court, that boarders house number 288, be designated by the
City Of Coppell as a "No Parking" area. For clarity, this curb area extends from the stop sign to the fire hydrant.
Rational:
When cars park on both (east and west) sides of the street at the entrance of Enclaves Parkway, and this inhibits
access to the neighborhood especially for emergency responder vehicles. As a culdesac, this is the only
ingress/egress for the neighborhood.
This request has been discussed/approved by the HOA members, and is also agreed to individually by Zhiqing
Wang, the owner of 288 Enclaves Court (972-215-8318).
Please let me know what communication you need from Enclaves HOA, and next steps.
Thank you,
Bob Hill
President - Enclaves On The Parkway HOA
214-458-4740
bobhill1000@gmail.com
BELT LINE RDS.H. 121S.H. 121DENTON TAP RDFREEPO
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Created in ArcGIS 10.0
Created: March 2013by Kevin RubalcabaW:\GIS\Projects\Exhibit Location Maps\Exhibit Location Map
Proposed No ParkingEnclaves on the Park way
AREA REFERENCEBY MAP
0 0.5 1Miles
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Created in ArcGIS 10.0
Created: March 2013by Kevin RubalcabaW:\GIS\Projects\Exhibit Location Maps\Enclaves - No Parking600
Proposed No ParkingEnclaves on the Park way
No Stopping, Standing,or Parking
Proposed No Parking
288 Enclaves Ct
Parcel02550Feet
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KYLE DR
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Created: March 2013by Kevin RubalcabaW:\GIS\Projects\Exhibit Location Maps\Enclaves - No Parking1200
Proposed No ParkingEnclaves on the Park way
No Stopping, Standing,or Parking
Proposed No Parking
288 Enclaves Ct
Parcel050100Feet
1 in ch = 100 feet
±
288 Enclaves Ct
TM 59750
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS
ORDINANCE NO. ________
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS,
AMENDING THE CODE OF ORDINANCES BY AMENDING SECTION 8-
3-1(A) OF THE CODE OF ORDINANCES; MAKING IT UNLAWFUL TO
STOP, STAND, OR PARK A VEHICLE ON THE EAST SIDE OF
ENCLAVES COURT AT ALL TIMES FROM ITS POINT OF
INTERSECTION WITH PARKWAY BOULEVARD TO A POINT 110 FEET
SOUTH; PROVIDING A REPEALING CLAUSE; PROVIDING A
SEVERABILITY CLAUSE; PROVIDING A PENALTY OF FINE NOT TO
EXCEED THE SUM OF TWO HUNDRED DOLLARS ($200.00) FOR EACH
OFFENSE; AND PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL,
TEXAS:
SECTION 1. That Section 8-3-1A of Chapter 8 of the Code of Ordinances be, and the
same is hereby, amended to provide for no parking zone on Enclaves Court to read as follows:
“Sec. 8-3-1 NO PARKING ON SPECIFIC STREETS & IN CERTAIN SCHOOL
ZONES/SCHOOL AREAS
A. No parking on specific streets. It shall be unlawful for any person to stop, stand
or park a vehicle at any time in violation of any official sign, curb marking, or street
marking that prohibits, regulates, or restricts the stopping, standing or parking of a
vehicle at the times designated for the following street:
. . . . .
ENCLAVES COURT on the east side, at all times, from its intersection with
Parkway Blvd. to a point southward for a distance of 110 feet;
. . . . .
SECTION 2. The traffic engineer shall erect official signs, curb markings, or street
markings giving notice that parking, stopping or standing of vehicles is prohibited at the locations
designated herein.
2
SECTION 3. That all provisions of the Code of Ordinances of the City of Coppell, Texas,
in conflict with the provisions of this ordinance be, and the same are hereby, repealed, and all other
provisions not in conflict with the provisions of this ordinance shall remain in full force and effect.
SECTION 4. That should any word, phrase, paragraph, section or phrase of this ordinance
or of the Code of Ordinances, as amended hereby, be held to be unconstitutional, illegal or invalid,
the same shall not affect the validity of this ordinance as a whole, or any part or provision thereof
other than the part so decided to be unconstitutional, illegal or invalid, and shall not affect the
validity of the Code of Ordinances as a whole.
SECTION 5. An offense committed before the effective date of this ordinance is governed
by prior law and the provisions of the Code of Ordinances, as amended, in effect when the offense
was committed and the former law is continued in effect for this purpose.
SECTION 6. That any person, firm or corporation violating any of the provisions or terms
of this ordinance or of the Code of Ordinances, as amended hereby, shall be guilty of a
misdemeanor and upon conviction in the Municipal Court of the City of Coppell, Texas, shall be
subjected to a fine not to exceed the sum of Two Hundred Dollars ($200.00) for each offense; and
each and every day such violation is continued shall be deemed to constitute a separate offense.
SECTION 7. That this ordinance shall take effect immediately from and after its passage
and the publication of the caption, as the law and charter in such cases provide.
DULY PASSED by the City Council of the City of Coppell, Texas, this the _______ day of
___________________, 2013.
APPROVED:
KAREN SELBO HUNT, MAYOR
3
ATTEST:
CHRISTEL PETTINOS, CITY SECRETARY
APPROVED AS TO FORM:
_________________________________
ROBERT E. HAGER, CITY ATTORNEY
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2013-0952
File ID: Type: Status: 2013-0952 Agenda Item Passed
1Version: Reference: In Control: Engineering
03/15/2013File Created:
03/26/2013Final Action: Contract award Mockingbird LaneFile Name:
Title: Consider approval of a contract with RKM Utilities for the reconstruction of
Mockingbird Lane as part of the ¼ cent sales tax initiative in the amount of
$987,155.00, with an additional incentive bonus of $60,000.00, for a total
award of $1,047,155.00, as budgeted; and authorizing the City Manager to
sign and execute any necessary documents.
Notes:
Agenda Date: 03/26/2013
Agenda Number: 23.
Sponsors: Enactment Date:
Contract award Mockingbird Lane memo.pdf,
Contract award Mockingbird Lane
Recommendation.pdf, Contract award Mockingbird
Lane Bid Tab.pdf, Contract Award Mockingbird Lane
Exhibit.pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 PassApproved03/26/2013City Council
Presentation: Keith Marvin, Engineer, made a presentation to Council.
A motion was made by Councilmember Billy Faught, seconded by Councilmember Wes Mays, that this
Agenda Item be approved. The motion passed by an unanimous vote.
Action Text:
Councilmember Tim Brancheau, Councilmember Bob Mahalik, Mayor
Pro Tem Wes Mays, Councilmember Gary Roden, Mayor Pro Tem Billy
Faught, Councilmember Marvin Franklin, and Councilmember Aaron
Duncan
7Aye:
Text of Legislative File 2013-0952
Title
Consider approval of a contract with RKM Utilities for the reconstruction of Mockingbird
Lane as part of the ¼ cent sales tax initiative in the amount of $987,155.00, with an
Page 1City of Coppell, Texas Printed on 8/16/2016
Master Continued (2013-0952)
additional incentive bonus of $60,000.00, for a total award of $1,047,155.00, as budgeted;
and authorizing the City Manager to sign and execute any necessary documents.
Summary
This contract award will allow for the reconstruction of Mockingbird Lane between Bethel
School and Oriole as identified through the analysis of all the streets within the City of
Coppell.
Fiscal Impact:
The funds for this item are available in the Infrastructure Maintenance Fund from the ¼ cent
street sales tax collections.
Staff Recommendation:
The Engineering Department recommends approval of this contract.
Goal Icon:
Sustainable City Government
Page 2City of Coppell, Texas Printed on 8/16/2016
To:
From:
Date:
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previously completed Heartz Road and Clear Creek Lane for the City of Coppell. A reference
check and recommendation from the design engineer indicates they are capable of completing the
project within the budget and the time allowed.
The contract before you this evening includes allowances for the contractor to begin work as soon
as contracts can be processed and materials secured. This process typically takes about three
weeks. The contractor will be required to accommodate two-way traffic and provide safe walking
routes to both Mockingbird Elementary and Middle School East up to and including June 5th, which
is the last day of school this year.
Beginning as early as June 6th, RKM will be permitted to close the southbound lane of
Mockingbird, and restrict traffic to one-way northbound. The contractor will then have until
August 25th to complete all paving work, and to complete the sidewalk on the west side of the road
in its entirety. Additionally, adequate sidewalk shall be constructed on the east side for students to
safely reach the first school sidewalk. In the event they are able to complete this work by this date,
they will earn an incentive of $40,000. If they are unable to complete this work by this date, they
will incur a penalty of $2,000 per calendar day until the work described is complete.
There is an additional incentive of $1,000 per calendar day for each day prior to the 175 calendar
days bid that the contractor completes the entire project, with a maximum additional incentive of
$20,000. There is a corresponding penalty of $1,000 per calendar day for each day beyond 175
days that it takes to complete the work.
Legal Review:
This contract was reviewed by David Dodd, and no changes were requested.
Fiscal Impact:
The fiscal impact of this Agenda item is $1,047,155.00.
Recommendation:
The Engineering Department recommends approval of this contract with RKM Utilities in the
amount of $987,155.00, with an additional amount of $60,000 to be paid out as incentive if earned
under the terms of the contract.
March 15, 2013
Keith Marvin, P.E.
City of Coppell
255 Parkway Boulevard
Coppell, Texas 75019
RE: Mockingbird Lane Reconstruction – Project No. TAX2012A
Dear Keith,
As you know, bids were opened on Thursday, March 14, 2013 for the above referenced project.
Two bids were received from RKM Utility Services, Inc. and Jim Bowman Construction. The bids
for the project were $987,155.00 and $1,200,909.50 with RKM Utility Services, Inc. being the
apparent low bidder. Upon review of their bid documents, it appears that both are responsive
bidders and have met the requirements set forth in the bid documents.
Based upon RKM Utility Services, Inc. prior experience working for the City of Coppell and other
experiences I have had with them, we recommend that the City of Coppell award the above
referenced project to RKM Utility Services, Inc. in the amount of $987,155.00. Additionally,
according to the contract, they may be eligible for incentives totaling $60,000.00 if all conditions
of the contract are met.
Sincerely,
J. VOLK CONSULTING, INC.
Matt Atkins, PE
MOCKINGBIRD LANE RECONSTRUCTIONCITY OF COPPELL, TEXASPROJECT NO. TAX2012AITEM No. ITEM DESCRIPTION BID QTY. UNIT UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT101 MOBILIZATION 1 LS $10,000.00 $10,000.00 $25,000.00 $25,000.00 $33,000.00 $33,000.00102 PROJECT SIGNS 2 EA $500.00 $1,000.00 $500.00 $1,000.00 $500.00 $1,000.00103 TRAFFIC CONTROL 1 LS $10,000.00 $10,000.00 $5,000.00 $5,000.00 $63,200.00 $63,200.00104 EROSION CONTROL 1 LS $2,500.00 $2,500.00 $3,000.00 $3,000.00 $3,700.00 $3,700.00105 ROW PREPARATION 1 LS $20,000.00 $20,000.00 $5,000.00 $5,000.00 $14,220.00 $14,220.00106 SAWCUT, REMOVE & DISPOSE EXISTING CONCRETE (ALL THICKNESS) 11550 SY $10.00 $115,500.00 $6.00 $69,300.00 $6.75 $77,962.50107 9" REINFORCED CONCRETE PAVING WITH 6" INTEGRAL CURB 8250 SY $50.00 $412,500.00 $48.00 $396,000.00 $54.15 $446,737.50108 6" REINFORCED PAVING 1500 SY $50.00 $75,000.00 $38.75 $58,125.00 $46.75 $70,125.00109 4" REINFORCED SIDEWALK PAVING 1800 SY $36.00 $64,800.00 $31.65 $56,970.00 $35.60 $64,080.00110 BARRIER FREE RAMPS 15 EA $1,500.00 $22,500.00 $1,325.00 $19,875.00 $650.00 $9,750.00111 VARIABLE HEIGHT RETAINING WALL WITH INTEGRAL SIDEWALK 100 LF $50.00 $5,000.00 $85.00 $8,500.00 $75.00 $7,500.00112 PAVEMENT MARKINGS 1 LS $2,000.00 $2,000.00 $12,000.00 $12,000.00 $7,150.00 $7,150.00113 TRAFFIC BUTTONS 1 LS $2,000.00 $2,000.00 $2,500.00 $2,500.00 $2,560.00 $2,560.00114 RESTORE DISTURBED AREAS 1 LS $25,000.00 $25,000.00 $8,000.00 $8,000.00 $10,150.00 $10,150.00115 INLET TOPS 3 EA $2,500.00 $7,500.00 $1,500.00 $4,500.00 $2,530.00 $7,590.00116 2‐GRATE INLET 1 EA $5,000.00 $5,000.00 $1,650.00 $1,650.00 $2,035.00 $2,035.00117 18" RCP80 LF $75.00 $6,000.00 $58.00 $4,640.00 $68.50 $5,480.00118 INSTALL 8" SANITARY SEWER ‐ SDR 35 PVC 675 LF $40.00 $27,000.00 $41.00 $27,675.00 $45.00 $30,375.00119 INSTALL 4' DIA SANITARY SEWER MANHOLE 3 EA $4,000.00 $12,000.00 $2,880.00 $8,640.00 $3,400.00 $10,200.00120 4" SANITARY SEWER SERVICES (VARIOUS LENGTHS) 4 EA $1,500.00 $6,000.00 $650.00 $2,600.00 $1,185.00 $4,740.00121 ABANDON EXISTING SANITARY SEWER 1 LS $2,500.00 $2,500.00 $1,450.00 $1,450.00 $1,000.00 $1,000.00122 REMOVE EXISTING SANITARY SEWER MANHOLE 2 EA $500.00 $1,000.00 $400.00 $800.00 $1,000.00 $2,000.00123 INSTALL 12" WATERLINE ‐ C‐900 PVC 1900 LF $60.00 $114,000.00 $72.00 $136,800.00 $85.50 $162,450.00124 INSTALL 8" WATERLINE ‐ C‐900 PVC 375 LF $40.00 $15,000.00 $75.00 $28,125.00 $80.00 $30,000.00125 12" GATE VALVE 12 EA $2,000.00 $24,000.00 $2,275.00 $27,300.00 $2,875.00 $34,500.00126 8" GATE VALVE 8 EA $1,200.00 $9,600.00 $1,300.00 $10,400.00 $1,785.00 $14,280.00127 FIRE HYDRANT AND VALVE ASSEMBLY 7 EA $2,500.00 $17,500.00 $2,500.00 $17,500.00 $4,200.00 $29,400.00128 ADJUST EXISTING VALVE BOX TO GRADE 7 EA $250.00 $1,750.00 $100.00 $700.00 $50.00 $350.00129 ABANDON EXISTING WATERLINE 1 LS $5,000.00 $5,000.00 $1,000.00 $1,000.00 $3,000.00 $3,000.00130 CONNECT TO EX SERVICE 4 EA $1,500.00 $6,000.00 $750.00 $3,000.00 $625.00 $2,500.00131 1" WATER SERVICE (ALL LENGTHS) 4 EA $1,800.00 $7,200.00 $1,250.00 $5,000.00 $2,100.00 $8,400.00132 CONCRETE ENCASEMENT 100 LF $25.00 $2,500.00 $25.00 $2,500.00 $64.00 $6,400.00133 TRENCH SAFETY 3030 LF $1.50 $4,545.00 $3.50 $10,605.00 $0.15 $454.50134 REPAIR, REPLACE, MODIFY EX. IRRIGATION SYSTEM 1 LS $8,000.00 $8,000.00 $2,000.00 $2,000.00 $10,000.00 $10,000.00135 INSTALL TREE 5 EA $300.00 $1,500.00 $500.00 $2,500.00 $500.00 $2,500.00136 TREE ROOT BARRIER 500 LF $40.00 $20,000.00 $10.00 $5,000.00 $5.00 $2,500.00137 REMOVE & RESET LANDSCAPING 1 LS $15,000.00 $15,000.00 $2,400.00 $2,400.00 $3,000.00 $3,000.00138 REMOVE AND REPLACE BRICK MAILBOX 1 EA $800.00 $800.00 $800.00 $800.00 $1,000.00 $1,000.00139 REMOVE AND RESET MAILBOX 1 EA $300.00 $300.00 $500.00 $500.00 $100.00 $100.00140 REMOVE/REPLACE STREET SIGNS 32 EA $150.00 $4,800.00 $275.00 $8,800.00 $485.00 $15,520.00SUBTOTAL AMOUNT BID (A) $1,092,295.00 $987,155.00 $1,200,909.50SUBTOTAL AMOUNT BID (B)175$175,000.00150$150,000.00TOTAL AMOUNT BID (A + B) $1,162,155.00 $1,350,909.50JIM BOWMAN CONSTRUCTION COMPANYENGINEER'S ESTIMATE RKM UTILITY SERVICES, INC.
Mockingbird Lane Reconstruction,
1/4 Cent Sales Tax Fund,
FY 2012
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1/4 Cent Sales Tax Fund,
FY 2012
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Created on: 18 March 2013 by Scott Latta
AREA OF PROPOSED
STREET RECONSTRUCTION
2/2
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2013-0959
File ID: Type: Status: 2013-0959 Agenda Item Passed
1Version: Reference: In Control: Engineering
03/18/2013File Created:
03/26/2013Final Action: SH 121 Water Line contractFile Name:
Title: Consider approval of an Engineering Services contract with Teague Nall
and Perkins, Inc. for the relocation of a water line within the TxDOT State
Highway (SH121) corridor to accommodate the widening of SH 121 in the
amount of $99,500.00; as budgeted; and authorizing the City Manager to
sign and execute any necessary documents.
Notes:
Agenda Date: 03/26/2013
Agenda Number: 24.
Sponsors: Enactment Date:
SH 121 Water Line contract memo.pdf, SH 121
Water Line contract exhibit.pdf, SH 121 Water Line
contract.pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 PassApproved03/26/2013City Council
Presentation: Ken Griffin, Director of Engineering, made a presentation to Council.
A motion was made by Councilmember Marvin Franklin, seconded by Councilmember Billy Faught,
that this Agenda Item be approved. The motion passed by an unanimous vote.
Action Text:
Councilmember Tim Brancheau, Councilmember Bob Mahalik, Mayor
Pro Tem Wes Mays, Councilmember Gary Roden, Mayor Pro Tem Billy
Faught, Councilmember Marvin Franklin, and Councilmember Aaron
Duncan
7Aye:
Text of Legislative File 2013-0959
Title
Consider approval of an Engineering Services contract with Teague Nall and Perkins, Inc .
for the relocation of a water line within the TxDOT State Highway (SH121) corridor to
accommodate the widening of SH 121 in the amount of $99,500.00; as budgeted; and
authorizing the City Manager to sign and execute any necessary documents.
Page 1City of Coppell, Texas Printed on 8/16/2016
Master Continued (2013-0959)
Summary
This contract award will allow for the Engineering Design to relocate a 12” water line that
exists within the TxDOT right of way to allow for the continuation of the SH 121
improvements.
Fiscal Impact:
The funds needed for this item are available in the Water and Sewer Fund.
Staff Recommendation:
The Engineering Department recommends approval of this Engineering Services contract.
Goal Icon:
Sustainable City Government
Page 2City of Coppell, Texas Printed on 8/16/2016
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Fiscal Impact:
The fiscal impact of this Agenda item is $99,500.00.
Recommendation:
The Engineering Department recommends approval of this contract with Teague, Nall & Perkins,
Inc. in the amount of $99,500.
Proposed Water Line Relocation
State Highway 121
City of Coppell
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Proposed Water Line Relocation
State Highway 121
City of Coppell
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PROPOSED R.O.W.
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EXISTING R.O.W.
PROPOSED WATER LINE
CITY OF COPPELL
CONSULTING ENGINEERS CONTRACT
STATE OF TEXAS §
KNOW ALL BY THESE PRESENTS §
CITY OF COPPELL §
THIS ENGINEERING SERVICES CONTRACT, hereinafter referred to as
"Contract," made, entered into and executed this the 2th day of March, 2013, by and between the
City of Coppell acting by and through the City Manager with approval of the City Council
hereinafter referred to as "City", and Teague Nall & Perkins, Inc., hereinafter referred to as
"Engineer".
WITNESSETH
WHEREAS, the City desires to contract for Professional Engineering Services, hereinafter
referred to as "Services", in connection with the SH 121 Water Line Relocation (from Sandy Lake
Road to N. Coppell Road), hereinafter referred to as the "Project"; and
WHEREAS, the Engineer is acceptable to the City and is willing to enter into a Contract
with the City to perform the hereinafter defined Services necessary to complete the Project; and
WHEREAS, said Services shall be as defined herein and in the detailed Basic Services,
Attachment A, and Special Services, Attachment B, incorporated herein by attachment and by
reference; and
WHEREAS, this contract shall be administered on behalf of the City by its City Engineer
or his duly authorized representative. The Engineer shall fully comply with any and all
instructions from said City Engineer.
Page 2
AGREEMENT
NOW, THEREFORE, the City and the Engineer, in consideration of the mutual covenants
and agreements herein contained, do mutually agree as follows:
The City agrees to retain the Engineer, and the Engineer agrees to provide Services in connection
with the Project as defined herein, and for having rendered such Services the City agrees to pay to
the Engineer fee for these Services as mutually agreed. All Services under this Contract shall be
performed under the direct supervision of the City Engineer.
1. Scope of Services,
A. Basic Services Parts I & II: The work tasks and activities to be performed and
deliverable to be provided by the Engineer shall be in accordance with Attachment
A, Scope of Services, including modifications to the Basic Services as mutually
agreed to by the City and the Engineer in accordance with the provisions of this
Contract.
B. Additional Services Not Included In Basic Services: When mutually agreed to in
writing by the City and the Engineer, the Additional Services shall be provided by
the Engineer. These Additional Services are not included as a part of Basic
Services and shall be paid for by the City in addition to payment for Basic Services.
Should it be determined that one or more of the requirements of this Contract
conflict with the requirements of the Scope of Services, including modifications to
the Scope of Services or any attachments to this contract; the requirement of the
Contract shall govern.
2. Progress Schedule. Within ten (10) days after receiving Notice to Proceed (NTP) the
Engineer shall submit to the City a Schedule of Services consisting of a listing of the major
Project tasks, the estimated consultant hours required to perform the tasks, the percentage of
the Contract budget estimated to be allocated to each task and a bar chart schedule showing
task beginning and completion dates. Significant milestones for the Project shall be
identified. At a minimum, milestones shall be provided for the three design submittals
described in Attachment A, Scope of Services: Conceptual Design Submittal, Preliminary
Design Submittal, and Final Plans, Specifications, and Estimate (PS&E) Submittal. Based
on Schedule of Services, the City shall compile Attachment D, Project Schedule which
shall become a part of this Contract upon approval of the Engineer and the City. The
Engineer shall provide to the City information to report and monitor the design tasks
within the Project Schedule by completing a "Design Progress Report" on a form provided
by the City. The Engineer shall complete and provide to the City said report at two week
intervals.
Page 3
3. Compensation.
A. Basic Services Part I Fee: The Engineer shall be paid a fee for Basic Services Part I
under this Contract pursuant to the Fee Schedule described in Attachment A, Scope
of Services. Basic Services Part I Fee shall not exceed the lump sum of
Ninety Two Thousand Five Hundred dollars ($92,500.00) provided, however, that
modifications to the Basic Services Part I, or other conditions defined herein may
necessitate a change of Fee which shall be reduced to writing and approved by the
City or its designee.
B. Basic Services Part II Fee: The Engineer should be paid a fee under this Contract
for Basic Services Part II pursuant to the Fee Schedule described in Attachment A,
Scope of Services. Basic Services Part II Fee shall not exceed the lump sum of
Seven Thousand dollars ($7,000.00) provided, however, that modifications to the
Basic Services Part II, or other conditions defined herein may necessitate a change
of Basic Fee which shall be reduced to writing and approved by the City or its
designee.
C. Total Maximum Fee: Total Maximum Fee for this Contract shall be a lump sum of
Ninety Nine Thousand Five Hundred dollars ($99,500): The lump sum Basic
Services Part I Fee plus the lump sum Basic Services Part II Fee.
D. Invoices: The Engineer shall submit invoices at not less than thirty (30) calendar
days for Basic Services Part I and/or Basic Services Part II on or before the twenty
fifth (25th) calendar day of the month, or the preceding business day if the twenty
fifth occurs on a weekend and/or observed holiday. Payment shall be based on the
invoices submitted to the City, provided that Services completed as indicated in the
Design Progress Reports approved by the City equals or exceeds the increment
percentage requested on the Engineer's invoices. Engineer's invoices to City shall
provide complete information and documentation to substantiate Engineer's
charges and shall be in a form to be specified by the City Engineer. Should
additional documentation be requested by the City Engineer the Engineer shall
comply promptly with such request.
E. Payments: All payments to Engineer shall be made on the basis of the invoices
submitted by the Engineer and approved by the City. Following approval of
invoices, City shall endeavor to pay Engineer promptly, however, under no
circumstances shall Engineer be entitled to receive interest on amounts due. The
City, in compliance with Texas State law, shall process a maximum of one payment
to the Engineer per month. City reserves the right to correct any error that may be
Page 4
discovered in any invoice whether paid to the Engineer or not, and to withhold the
funds requested by the Engineer relative to the error.
4. Fee Increases. Any other provision in this Contract notwithstanding, it is specifically
understood and agreed that the Engineer shall not be authorized to undertake any Services
pursuant to this Contract requiring the payment of any fee, expense or reimbursement in
addition to the fees stipulated in Article 3 of this Contract, without having first obtained
specific written authorization from the City. The written authorization for additional
Services shall be in the form of a Modification to the Scope of Services approved by the
City Engineer and/or the City Council, if required.
5. Modifications to the Scope of Services. Either the Engineer or the City Engineer may
initiate a written request for a Modification to the Scope of Services when in the opinion of
the requesting Party, the needs and conditions of the Project warrant a modification. Upon
the receipt of a request by either Party, the Engineer and the City Engineer shall review
the conditions associated with the request and determine the necessity of a modification.
When the Parties agree that a modification is warranted, the Engineer and the City
Engineer shall negotiate the specific modification(s) and any changes in the Total
Maximum Fee or Project Schedule resulting from the modification(s). Approval of a
modification shall be in the form of a written Modification to the Scope of Services which
clearly defines the changes to the previously approved Scope of Services, Fee and/or Project
Schedule. Said written Modification shall be approved by Engineer, authorized by the City
Council, if required, and issued by the City Engineer. Issuance of the approved Scope of
Services modification shall constitute a notice to proceed with the Project in accordance
with the modified Scope of Services. The City Engineer may issue written Modifications
to the Scope of Services without prior approval of the City Council when the modifications
are to be accomplished within the authorized Total Maximum Fee and do not materially or
substantively alter the overall scope of the Project, the Project Schedule or the Services
provided by the Engineer.
6. Project Deliverables. For each submittal identified in Attachment A, Scope of Services,
the Engineer shall provide the City with one set of reproducibles, one set of bluelines or
hard copy and electronic media of the submittal documents. For any required
environmental assessment, the Engineer shall provide one set of draft and one set of final
Environmental Reports. The Environmental Reports shall be submitted as original
reproducibles and on electronic media. The electronic file may omit photographs and
government prepared maps. If photographs are included in the report they shall be taken
with a 35 mm camera or larger format camera. Color laser copies may be substituted for the
original photographs in the final report.
Page 5
A transmittal letter shall be included with the Environmental Reports and shall include an
executive summary outlining: a.) Findings of the Reports; b.) Conclusions; c.)
Recommendations; and d.) Mitigation/remediation cost estimates.
7. Project Control. It is understood and agreed that all Services shall be performed under the
administrative direction of the City Engineer. No Services shall be performed under this
Contract until a written Notice to Proceed is issued to the Engineer by the City Engineer.
In addition, the Engineer shall not proceed with any Services after the completion and
delivery to the City of the Conceptual Design Submittal, Preliminary Design Submittal, or
the Final PS&E Submittal as described in the Basic Services without written instruction
from the City. The Engineer shall not be compensated for any Services performed after the
said submittals and before receipt of City's written instruction to proceed.
8. Partnering. The City shall encourage participation in a partnering process that involves
the City, Engineer and his or her sub-consultants, and other supporting jurisdictions and/or
agencies. This partnering relationship shall begin at the Pre-Design Meeting and continue
for the duration of this Contract. By engaging in partnering, the parties do not intend to
create a legal partnership, to create additional contractual relationships, or to in any way
alter the legal relationship which otherwise exists between the City and the Engineer. The
partnering effort shall be structured to draw on the strengths of each organization to identify
and achieve reciprocal goals. The objectives of partnering are effective and efficient
contract performance and completion of the Project within budget, on schedule, in
accordance with the Scope of Services, and without litigation. Participation in partnering
shall be totally voluntary and all participants shall have equal status.
9. Disputes. The City Engineer shall act as referee in all disputes under the terms of this
Contract between the Parties hereto. In the event the City Engineer and the Engineer are
unable to reach acceptable resolution of disputes concerning the Scope of Services to be
performed under this Contract, the City and the Engineer shall negotiate in good faith
toward resolving such disputes. The City Engineer may present unresolved disputes
arising under the terms of this Contract to the City Manager or designee. The decision of
the City Manager or designee shall be final and binding. An irreconcilable or unresolved
dispute shall be considered a violation or breach of contract terms by the Engineer and
shall be grounds for termination. Any increased cost incurred by the City arising from such
termination shall be paid by the Engineer.
10. Engineer's Seal. The Engineer shall place his Texas Professional Engineers seal on all
engineering documents and engineering data prepared under the supervision of the
Engineer in the performance of this Contract.
11. Liability. Approval of the Plans, Specifications, and Estimate (PS&E) by the City shall not
constitute nor be deemed a release of the responsibility and liability of Engineer, its
Page 6
employees, subcontractors, agents and consultants for the accuracy and competency of their
designs, working drawings, tracings, magnetic media and/or computer disks, estimates,
specifications, investigations, studies or other documents and work; nor shall such approval
be deemed to be an assumption of such responsibility by the City for any defect, error or
omission in the design, working drawings, tracings, magnetic media and/or computer disks,
estimates specifications, investigations, studies or other documents prepared by Engineer,
its employees, subcontractors, agents and consultants. Engineer shall indemnify City for
damages resulting from such defects, errors or omissions and shall secure, pay for and
maintain in force during the term of this Contract sufficient errors and omissions insurance
in the amount of $250,000.00 single limit, with certificates evidencing such coverage to be
provided to the City. The redesign of any defective work shall be the sole responsibility
and expense of the Engineer. Any work constructed, found to be in error because of the
Engineer's design, shall be removed, replaced, corrected or otherwise resolved at the sole
responsibility and expense of the Engineer. The parties further agree that this liability
provision shall meet the requirements of the express negligence rule adopted by the Texas
Supreme Court and hereby specifically agree that this provision is conspicuous.
12. Indemnification. Engineer shall indemnify, hold harmless and defend the City of Coppell,
its officers, agents and employees from any loss, damage, liability or expense, including
attorney fees, on account of damage to property and injuries, including death, to all persons,
including employees of Engineer or any associate consultant, which may arise from any
errors, omissions or negligent act on the part of Engineer, its employees, agents,
consultants or subcontractors, in performance of this Contract, or any breach of any
obligation under this Contract. It is further understood that it is not the intention of the
parties hereto to create liability for the benefit of third parties, but that this agreement shall
be solely for the benefit of the parties hereto and shall not create or grant any rights,
contractual or otherwise to any person or entity. The parties further agree that this
indemnification provision shall meet the requirements of the express negligence rule
adopted by the Texas Supreme Court and hereby specifically agree that this provision is
conspicuous.
13. Delays and Failure to Perform. Engineer understands and agrees that time is of the
essence and that any failure of the Engineer to complete the Services of this Contract
within the agreed Project Schedule shall constitute material breach of this Contract. The
Engineer shall be fully responsible for its delays or for failures to use diligent effort in
accordance with the terms of this Contract. Where damage is caused to the City due to the
Engineer's failure to perform in these circumstances, the City may withhold, to the extent
of such damage, Engineer's payments hereunder without waiver of any of City's additional
legal rights or remedies. The Engineer shall not be responsible for delays associated with
review periods by the City in excess of the agreed Project Schedule.
14. Termination of Contract. It is agreed that the City or the Engineer may cancel or
terminate this Contract for convenience upon fifteen (15) days written notice to the other.
Page 7
Immediately upon receipt of notice of such cancellation from either party to the other, all
Services being performed under this Contract shall immediately cease. Pending final
determination at the end of such fifteen-day period, the Engineer shall be compensated on
the basis of the percentage of Services provided prior to the receipt of notice of such
termination and indicated in the final Design Progress Report submitted by the Engineer
and approved by the City.
15. Personnel Qualifications. Engineer warrants to the City that all Services provided by
Engineer in the performance of this Contract shall be provided by personnel who are
appropriately licensed or certified as required by law, and who are competent and qualified
in their respective trades or professions.
16. Quality Control. The Engineer agrees to maintain written quality control procedures. The
Engineer further agrees to follow those procedures to the extent that, in the Engineer's
judgment, the procedures are appropriate under the circumstances.
17. Ownership. All Engineer's designs and work product under this Contract, including but
not limited to tracings, drawings, electronic or magnetic media and/or computer disks,
estimates, specifications, investigations, studies and other documents, completed or partially
completed, shall be the property of the City to be used as City desires, without restriction;
and Engineer specifically waives and releases any proprietary rights or ownership claims
therein and is relieved of liability connected with any future use by City. Copies may be
retained by Engineer. Engineer shall be liable to City for any loss or damage to such
documents while they are in the possession of or while being worked upon by the Engineer
or anyone connected with the Engineer, including agents, employees, consultants or
subcontractors. All documents so lost or damaged while they are in the possession of or
while being worked upon by the Engineer shall be replaced or restored by Engineer without
cost to the City.
18. Project Records and Right to Audit. The Engineer shall keep, retain and safeguard all
records relating to this Contract or work performed hereunder for a minimum period of
three (3) years following the Project completion, with full access allowed to authorized
representatives of the City upon request for purposes of evaluating compliance with
provisions of this Contract. Should the City Engineer determine it necessary, Engineer
shall make all its records and books related to this Contract available to City for inspection
and auditing purposes.
19. Non-Discrimination. As a condition of this Contract, the Engineer shall take all necessary
action to ensure that, in connection with any work under this Contract it shall not
discriminate in the treatment or employment of any individual or groups of individuals on
the grounds of race, color, religion, national origin, age, sex or physical impairment
unrelated to experience, qualifications or job performance, either directly, indirectly or
through contractual or other arrangements.
Page 8
20. Gratuities. City of Coppell policy mandates that employees shall never, under any
circumstances, seek or accept, directly or indirectly from any individual doing or seeking to
do business with the City of Coppell, loans, services, payments, entertainment, trips, money
in any amount, or gifts of any kind.
21. No Waiver. No action or failure to act on the part of either Party at any time to exercise
any rights or remedies pursuant to this Contract shall be a waiver on the part of that Party of
any of its rights or remedies at law or contract.
22. Compliance with Laws. The Engineer shall comply with all Federal, State and local laws,
statutes, City Ordinances, rules and regulations, and the orders and decrees of any courts, or
administrative bodies or tribunal in any matter affecting the performance of this Contract,
including without limitation, worker's compensation laws, minimum and maximum salary
and wage statutes and regulations, and licensing laws and regulations. When required,
Engineer shall furnish the City with satisfactory proof of compliance therewith.
23. Severability. In case one or more of the provisions contained in this Contract shall for any
reason be held invalid, illegal, or unenforceable in any respect, such invalidity, illegality or
unenforceability shall not affect any other provisions hereof and this Contract shall be
construed as if such invalid, illegal or unenforceable provision had never been contained
herein.
24. Venue. With respect to any and all litigation or claims, the laws of the State of Texas shall
apply and venue shall reside in Dallas County.
25. Prior Negotiations. This Contract supersedes any and all prior understandings and
agreement by and between the Parties with respect to the terms of this Contract and the
negotiations preceding execution of this Contract.
26. Contacts. The Engineer shall direct all inquiries from any third party regarding
information relating to this Contract to the City Engineer.
Page 9
27. Notification. All notices to either Party by the other required under this Contract shall be
delivered personally or sent by certified U.S. mail, postage prepaid, addressed to such Party
at the following respective addresses:
City: City of Coppell, Texas
______________________
______________________
______________________
______________________
Engineer: Teague Nall and Perkins Inc.
17304 Preston Road
Suite 1340
Dallas, Texas 75252
IN WITNESS WHEREOF, the City of Coppell, Texas and the Engineer has caused these
presents to be executed by duly authorized representatives on the day and year set forth above.
THE CITY OF COPPELL ENGINEER:
BY: BY:
_____________________________
______________________ Chris Schmitt, P.E. Principal
Mayor Name & Title
Date: __________________ Date:_________________________
ATTEST: ATTEST:
_______________________ ______________________________
(CORPORATE SEAL)
1
ATTACHMENT A
SCOPE OF SERVICES
The Engineer agrees to render services necessary for the development and completion of the Project as
outlined herein. The Basic Services to be performed by Engineer under this Contract include the following:
The design contract includes the following elements:
1. The scope of this project generally entails preparation of design and construction documents for
the relocations of 5,600 LF of 12” water line along 121 ROW from Sandy Lake Road to N. Coppell
Road
2. Preparation of topographic survey as needed to facilitate design, including tree survey.
3. Coordination with franchise utility companies regarding existing infrastructure within the area,
including American Tower, Atmos, and Brazos Electric, etc….
4. Coordination with Texas Department of Transportation regarding acquisition of permits
necessary to construct these facilitates in SH 121 ROW.
5. Provide Subsurface Utility Engineering survey to locate lines in conflict with proposed utility
improvements.
2
PART I: BASIC SERVICES
A. SURVEY DESIGN
Engineer shall provide detailed topographic survey for project along the easterly limits
of SH 121 ROW from Sandy Lake Road to N. Coppell Road.
The survey will include horizontal and vertical location of existing above ground
features and visible utility appurtenances throughout the length of the project corridor
including, but not limited to, existing pavement connections, fences, water valves, fire
hydrants and manholes. Flow lines of existing culverts will be shot and elevations
provided. Additional details:
o Approximate length = 5,600 linear feet
o 15’± wide topo survey along TxDOT ROW = 3,850 l.f.
o Additional detail will be provided at the following locations:
Sandy Lake Road
Proposed TxDOT culvert (SH 121 CL Station 1987+00, 95% Set, 08/2011)
Industrial Driveway
Canyon Drive
Coppell Road
Engineer will establish control network utilizing GPS and City of Coppell published
datum. Unless otherwise required, horizontal datum will be NAD 83 and NAVD 88 for
vertical datum.
Engineer will perform field surveys to tie the horizontal and vertical locations of
franchise utilities when located close to proposed facilities.
Engineer will establish vertical control benchmarks within the project limits on existing
permanent structures.
Engineer will tie benchmarks to as‐built plans for correlation of datum.
Engineer will provide tree survey of specimens identified on the protected tree list
within proposed project corridor, including creek crossings. Protected trees 6‐inches
and greater shall be tied.
Engineer will provide Level B Subsurface Utility Engineering as part of basic services.
o Generally QL‐“B”, also known as “designating” indicates information obtained
through the application of appropriate surface geophysical methods to determine
the existence and approximate horizontal position of subsurface utilities. Quality
level B data should be reproducible by surface geophysics at any point of their
depiction. This information is surveyed to applicable tolerances defined by the
3
project and reduced onto plan documents. Level B services will be provided on an
as needed basis.
Engineer shall coordinate with TXDOT in order to tie right‐of‐way lines, property lines
and corners, if found, fence lines, and other visible surface features to the survey
control network within the proposed route. Identify properties by address number
and/or business name.
B. ENGINEERING SERVICES
1. PRELIMINARY ENGINEERING
When requested by the City, the Engineer shall attend preliminary conferences with
authorized representatives of the City regarding the project and such other
conferences as may be necessary in the opinion of the City so that the plans and
specifications which are to be developed hereunder by the Engineer, will result in
providing facilities which are economical in design and conform to instruction from the
City.
Preliminary TxDOT permit coordination;
o Engineer shall attend up to three (3) meetings with City/TXDOT officials;
o Engineer shall provide one (1) preliminary submittal to TxDOT for permitting
review.
Upon confirmation of the alignment by the City/TxDOT , the Engineer shall then
proceed with preparation of the preliminary design of the project incorporating all
comments received from the City and agreed upon by both the City and the Engineer
into these plans. Project design shall be in accordance with environmental standards
provided by the City, as well as known state and federal guidelines applicable to the
project.
The Engineer shall establish preliminary horizontal centerline alignment. Per recent
meetings with TxDOT it is understood that the new water line will be located
approximately 6’‐7’ inside SH 121 ROW.
The Engineer shall establish preliminary vertical alignments.
The Engineer will show major features on plan sheets including existing and proposed
edges of roadway, left turn bay limits, and median widths.
The Engineer will show known utility crossings and nearby adjacent utilities, and other
topographic features such as light standards, air release valves, and manholes as
identified from field surveys and information provided by utility companies and the
City’s record drawings.
The Engineer shall supply the schematic alignment to all known utility companies,
including franchised utilities and pipeline companies which have known existing
4
facilities within the limits of the Project. One set of dated preliminary plans, and one
set of dated and approved advertising (final) plans shall also be submitted at the
appropriate intervals.
The Engineer shall provide detailed design data, profiles, cross‐sections where
appropriate, opinions of probable cost, and furnish two (2) copies of detailed
preliminary design plans for the project to the City for review.
After receipt of preliminary design review comments from the City, the Engineer shall
make all corrections noted and then commence preparation of the final design plans
and specification/contract documents.
The Engineer shall advise the City with regard to the necessity for subcontract work
such as special surveys, tests, test borings, or other subsurface investigations in
connection with design and engineering work to be performed hereunder. The
Engineer shall also advise the City concerning the results of same. Such surveys, tests,
and investigations shall be made only upon authorization by and at the expense of the
City.
The Engineer shall provide necessary design field surveys for his use in the preparation
of preliminary and final plans and specifications.
2. FINAL ENGINEERING
Incorporating all City review comments from the preliminary design submittal, the
Engineer will complete the final plans, prepare contract documents/specifications, and
a final opinion of probable cost for the authorized construction units. This shall include
summaries of bid items and quantities, but the Engineer does not guarantee that
Contractor bids will not vary from such opinion. Each of these items (2 copies each)
shall be submitted to the City for final approval.
The Engineer shall develop miscellaneous sheets such as Title Sheet, Horizontal Control
Sheet, General Notes & Quantities, and Project Specific Details.
The Engineer will prepare Erosion Control Plan sheets (full size, 1:40 scale) for
proposed improvements. The successful bidder (contractor) will be required to supply
and submit a formal SWPPP to the TCEQ as owner and operator of the construction
project.
Finalize Typical Sections including General Construction Sequencing and Traffic Control
Notes.
Prepare Traffic Control Plan sheets (full size, 1:40 scale) and construction phasing plans
for proposed improvements. Incorporate comments from the utility companies
pertaining to the location of existing facilities and attend a utility coordination
meeting among all impacted utilities at City Hall.
Finalize Special Conditions, which will include Special Technical specifications.
5
Complete quantity take‐off and prepare final estimate of probable construction cost
based on final plans.
The Engineer will prepare final bid documents including bid proposal forms,
construction plans, specifications, and contract documents.
Final TxDOT Permit Coordination ‐ Engineer shall prepare response to TxDOT
generated comments from the preliminary design submittal as well as provide one (1)
final submittal to TxDOT for permitting.
After receipt of final plan/specifications/contract documents review comments from
the City, the Engineer shall make all corrections noted and then provide up to twenty
(20) copies of contract documents and final bid plans to Contractors bidding the
Project. Contract documents shall contain the Notice to Bidders, Proposal, Wage
Rates, General and Special Provisions, Special Specifications, Insurance Statement,
Payment, Performance, and Maintenance Bonds, and all other required City Contract
forms.
The original drawings of all plans shall be plotted in ink on approved plastic film sheets,
or as otherwise approved by the City Engineer, and shall become the property of the
City. City may use such drawings in any manner it desires provided, however, that the
Engineer shall not be liable for the use of such drawings for any project other than the
project described herein.
3. BIDDING
The Engineer will assist the City in the advertisement for bids‐‐prepare Notice to
Bidders for required newspaper advertising ‐‐and place notice with Texas Contractor
magazine and Dodge Report.
Sell bid documents to potential bidders, suppliers and other parties keeping an
accurate record of all plan‐holders.
Engineer shall provide City with pdf version of construction documents.
The Engineer will attend a pre‐bid meeting.
Engineer shall issue addenda by fax to all plan‐holders as required.
Provide clarifications to Contractors as required.
The Engineer shall assist in the tabulation and review of all bids received for the
construction of the improvements, and shall make recommendations to the City
concerning these bids. At any time during the construction of this project, the
Engineer shall advise on special review shop drawings required of the Contractor by
the Construction Contract(s). Such review shall be for general conformance with the
design concept and general compliance with the plans and specifications under the
Construction Contract(s).
6
After selection of Contractor(s) and award of contract(s) by the City, the Engineer will
assist in the preparation of contract documents, including contract, performance,
payment, and maintenance bonds and all other related City forms required to initiate
construction on the project(s).
After award of contract, furnish six (6) sets of conformed contract documents and
specifications for contractor execution prior to the preconstruction meeting.
4. CONSTRUCTION ADMINISTRATION
Engineer will attend a pre‐construction conference with City staff, Contractor(s), and
all affected utility companies.
Engineer will provide periodic field representation and will monitor construction
progress as often as Engineer deems necessary, including possible scheduled meetings
with the project inspector and the Contractor(s) to discuss the construction progress.
A written report can be provided to the City after each of these bi‐weekly meetings if
needed.
Engineer will consult and advise the City regarding the need for any contract change
orders and will prepare change orders as required for City approval.
Engineer will be available for interpretation of plans and specifications as may be
required by the Contractor(s) in the field.
The Engineer will, with assistance from the City Inspector on the project(s), prepare
and process monthly and final pay requests from the Contractor(s) to the City.
Engineer will provide, in conjunction with the City, a final inspection of the project and
provide a “punch list” of deficient items to the Contractor(s).
Engineer will revise construction drawings as necessary to adequately reflect any
revisions in the construction from that which was represented on the plans and/or
specifications.
Engineer will provide the City with one (1) set of mylar reproducible “Record
Drawings” within 30 days after the completion of the project including updated digital
CAD files of the new construction for use in the City’s computerized mapping system.
7
PART II: ADDITIONAL SERVICES:
A. EASEMENT DOCUMENTS
Engineer will assist in preparation of easement documents, if necessary for project
completion, using the previously completed boundary surveys and right‐of‐way
research by TNP. Documents will consist of Exhibit A (parcel description) and Exhibit B
(parcel map) for acquisition.
B. SUBSURFACE UTILITY ENGINEERING
Engineer will provide level A Subsurface Utility Engineering as an additional service.
Generally QL‐“A”, also known as “locating”, indicates the precise horizontal and
vertical location of utilities obtained by the actual exposure (or verification of
previously exposed and surveyed utilities) and subsequent measurement of subsurface
utilities, at a specific point.
a. Ground penetrating radar will not be used as a part of the field investigation of
the project site unless that use has been specifically addressed with the scope
of services described herein.
b. Test holes are very limited in size or diameter (typically 12 inches by 12 inches,
or approximately 144 square inches). Given this limited size, some subsurface
conditions may prevent the completion of test holes, including rock(s),
groundwater, large roots, other utilities & structures, etc. Test hole attempts
which cannot be completed due to site conditions will be documented and
noted on the plans.
c. When test holes are used to locate utilities, the nominal pipe sizes of the
targeted utility will be documented and reported by using field measurements
of the outside diameter (OD) of the pipe (to the nearest inch). Based upon this
field measured OD, the nominal pipe size will be determined using typical pipe
wall thickness data and other available data including record information. Pipe
diameters that are too large for measurement, encased or non‐encased conduit
duct banks and other concrete encased systems which cannot be adequately
measured will be reported based upon the best available information.
d. The documented results produced by these services represent a professional
opinion and interpretation based upon record information and/or field
evidence. These results may be affected by a variety of existing site conditions,
including soil content, depth of the utility, density of utility clusters, and
electro‐magnetic characteristics of the targeted utilities. Also, the lack of
and/or poor condition of a trace wire for non‐conductive materials such as PVC,
HDPE, etc. in most cases will make the successful detection and location of the
utility unlikely.
8
e. The Engineer will apply professional judgment to determine which utilities
require additional field effort and/or methods to properly designate and/or
locate, most commonly when record drawings are not available. In such cases,
the Engineer will provide a recommendation or request for additional services
to the Client. Among other methods, a detectable duct rodder or other
conductor may be introduced into the line to enable the designation of the
utility. This method is dependent upon approval by the utility owner, as well as
access to, size and condition of the utility.
f. None of these services are intended to and should not be understood to relieve
the Client or others from the responsibility to comply with the statutory
requirements related to notifying the proper one‐call system(s) in advance of
any and all excavation, grading and/or construction within the project site.
It is understood that ENGINEER cannot guarantee all utilities will be discovered during the SUE process.
Availability of utility records and limitations of surface geophysical prospecting methods do not always
permit utilities to be detectable.
9
PART III: EXCLUSIONS
The intent of this scope of services is to include only the services specifically listed herein and
none others. Services specifically excluded from this scope of services include, but are not
necessarily limited to the items listed below. However, in the event the following tasks need to
be performed, the Consultant and City may mutually agree upon a scope/fee amendment to
facilitate the tasks:
A. Providing an on‐site representative.
B. Environmental impact statements, assessments, and 404 permitting.
C. Fees for FEMA submittals, permits or advertising.
D. Certification that work is in accordance with plans and specifications, beyond standard
preparation of record drawings described.
E. Environmental cleanup.
F. Floodplain reclamation plans.
G. Trench safety designs.
H. Quality control and testing services during construction.
I. Services in connection with condemnation hearings.
J. Design of water and sanitary sewer lines beyond those described in scope.
K. Design of structural retaining walls beyond 4’ in height.
L. On‐site safety precautions, programs and responsibility.
M. Consulting services by others not included in proposal.
N. Traffic engineering report or study.
O. Title searches, boundary surveys, or property surveys other than those described above.
P. QL‐“A” test holes in paved areas.
Q. Q—“A” test holes deeper than twelve (12) feet.
10
PART IV: COMPENSATION
The conceptual opinion of probable construction cost for all project improvements is
approximately $ 760,000.
The maximum overall fee established herein shall not be exceeded without written authorization
from the City of Coppell, justified by increased scope of services.
The following is a summary of the estimated charges for the various elements of the proposed
services:
Part I: Basic Services Fee
A. Survey Design $19,500
B. Level ‘B’ SUE (approximately 1,000 l.f.) $8,000
C. Engineering Design $65,000
Part I Subtotal: $92,500
Part II: Additional Services
A. Easement Documents (as needed) (2 total @ $1,000 per each) $2,000
B. Level ‘A’ SUE (5 test holes @ $1,000 each) $5,000
Part II Subtotal: $7,000
Total Fee: $99,500
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2013-0934
File ID: Type: Status: 2013-0934 Agenda Item Passed
1Version: Reference: In Control: Library
03/05/2013File Created:
03/26/2013Final Action: Library Strategic PlanFile Name:
Title: Consider adoption of the William T. Cozby Public Library 2013-2015
Strategic Plan.
Notes:
Agenda Date: 03/26/2013
Agenda Number: 25.
Sponsors: Enactment Date:
Staff Memo - Library Strategic Plan.pdf,
StrategicPlanBrochure.pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter: Vicki Chiavetta
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 PassApproved03/26/2013City Council
Presentation: Vicki Chiavetta, Library Director, made a presentation to Council.
A motion was made by Councilmember Billy Faught, seconded by Councilmember Bob Mahalik, that
this Agenda Item be approved. The motion passed by an unanimous vote.
Action Text:
Councilmember Tim Brancheau, Councilmember Bob Mahalik, Mayor
Pro Tem Wes Mays, Councilmember Gary Roden, Mayor Pro Tem Billy
Faught, Councilmember Marvin Franklin, and Councilmember Aaron
Duncan
7Aye:
Text of Legislative File 2013-0934
Title
Consider adoption of the William T. Cozby Public Library 2013-2015 Strategic Plan.
Summary
Fiscal Impact:
Fiscal impact will be determined as objectives are implemented to reach the strategic goals.
Staff Recommendation:
Page 1City of Coppell, Texas Printed on 8/16/2016
Master Continued (2013-0934)
Adopt the library’s 2013-2015 Strategic Plan.
Goal Icon:
Sustainable City Government
Business Prosperity
Community Wellness and Enrichment
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 8/16/2016
1
MEMORANDUM
To: Mayor and City Council
From: Vicki Chiavetta, Director of Library Services
Date: March 26, 2013
Reference: Library Strategic Plan
2030: Sustainable City Government, Community Wellness and Enrichment, Sense of
Community, Special Place to Live
Introduction:
Consider adoption of the William T. Cozby Public Library 2013 – 2015 Strategic Plan
Analysis:
The library formed a Strategic Planning Committee made up of Coppell residents to develop a new
strategic plan in order to determine strategies and primary goals for the library’s next three years.
The committee used Coppell’s 2030 plan, the library’s five year plan, a building feasibility study
and two recent surveys conducted by the library to develop a direction for the library. The plan will
serve as a guide to future services, programs and development of the library.
Legal Review:
Agenda item did not require legal review.
Fiscal Impact:
Fiscal impact will be determined as objectives are implemented to reach the strategic goals.
Recommendation:
The Library recommends adoption of the 2013-2015 Strategic Plan.
The library will develop means of sustaining services that support
a family community for a lifetime. Staff must be offered continuing
education opportunities to ensure ongoing, quality customer service
and innovation. A ‘Friends of the Library’ Group will provide a vehicle
for grant applications and fundraising for the library. The library will
incorporate green initiatives into future workflow activities and
facilities upgrades.
! Provide continuing education for staff that encourages
self-development and innovation leading to quality customer service
! Support the establishment of a ‘Friends of the Library’ Group
! Incorporate green initiatives in library facility and daily workflow activities
MISSION
The William T. Cozby Public Library’s mission is to nurture and sustain a family community for a lifetime
by providing innovative, exceptional service and access to learning, information and enrichment.
Strategic Plan
The library will continue to provide access to quality services
including an excellent collection, a variety of programs and
exceptional customer care. The library must continuously assess
community needs and seek to provide those services desired by
citizens. In addition the library will provide workshops to
demonstrate available resources. Kiosk library service will
provide access to library services throughout the community.
! Provide exceptional library services based on community needs assessments
! Provide workshops and personal appointments to demonstrate
available resources
! Plan and implement kiosk library service throughout the community
2013
2015
ServICeSprovide access to quality services
SuSTaINab ILIT ysupport a family community for a lifetimeServICeS SuSTaINabILITyWilliam T. Cozby Public Library
A Family Community for a Lifetime
In order to Build a Family Community for a Lifetime the library
should intentionally reach out to local organizations and other city
departments to develop programs that will have an impact on the
community. Partnerships will allow for more effective outreach,
opportunities to share resources, and value to the community.
! Facilitate partnerships with educational entities to provide curriculum
support and multiple opportunities for learning
! Design and implement a Creative Learning Lab to encourage innovation
utilizing local resources
! Develop interdepartmental partnerships to enhance public service
programs
Libraries are evolving faster than ever and it is prudent to design
spaces that are easily transformable from one purpose to another.
Furniture, shelving, technology and staff must be flexible and allow
for the creative use of available space. The library must expand and
renovate its existing space to allow for more adaptability.
! Expand and renovate the library facility to maximize library space
! Improve parking lot functionality including a drive-through
book drop
! Design specific use spaces that are functional and separate,
incorporating sound management into the design
TeChNOLOgy Technology in libraries allows for the provision of a multitude of
library services and is of critical importance in providing resources
that meet the needs of those who cannot afford technology along with
those who can. The library must continue to integrate innovative
technology to enhance library services while being mindful of the
benefits, the costs and the training required for staff to be competent
in their work.
! Evaluate and implement emerging technologies for patrons
and staff
! Build and maintain technology infrastructure to provide quality
library services
The library offers a wealth of information, services and programs
that are designed to meet the needs of the community. The library
must effectively communicate to increase awareness of its available
resources for learning, information and enrichment.
! Evaluate current marketing strategies to measure value
! Enhance current marketing strategies to promote
library services
! Utilize electronic communication methods to promote
library servicesCOLLabOraTIMarkeTINgeffectively inform the community
COLLabOraTIONbuild lasting partnerships
TeCh NOLOgyintegrate innovative technology
SPaCedesign adaptable spaces
MarkeTINgCOLLabOraTIONSPaCe
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2013-0944
File ID: Type: Status: 2013-0944 Agenda Item Read and Filed
1Version: Reference: In Control: City Secretary
03/07/2013File Created:
03/26/2013Final Action: CM ReportFile Name:
Title: Project Updates and Future Agendas.
Notes:
Agenda Date: 03/26/2013
Agenda Number: 10
Sponsors: Enactment Date:
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 Read and Filed03/26/2013City Council
Read and Filed
City Manager Clay Phillips reminded Council that they will have a Five Year Budget Workshop on April
11th and a 5th Tuesday Workshop on April 30th. There are various events every Saturday in April,
including the Dedication of Heritage Park on April 13th. Regarding Project Updates, Old Town is
moving along. With the approved LOI presented at this meeting, residential housing will continue to be
constructed in Old Town. 265 Parkway is fully operational and Mr. Phillips invited all of Council to visit
the building. The 2nd Floor remodeling will take place after the remodeling of the 2nd Floor at Town
Center is completed. A name is still being sought for the new building.
Action Text:
Text of Legislative File 2013-0944
Title
Project Updates and Future Agendas.
Summary
Fiscal Impact:
Staff Recommendation:
Page 1City of Coppell, Texas Printed on 8/16/2016
Master Continued (2013-0944)
Goal Icon:
Page 2City of Coppell, Texas Printed on 8/16/2016
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2013-0966
File ID: Type: Status: 2013-0966 Agenda Item Read and Filed
1Version: Reference: In Control: City Secretary
03/19/2013File Created:
03/26/2013Final Action: Mayor and Council ReportsFile Name:
Title: A.Report by Mayor Hunt regarding Metroplex Mayors’ Meeting.
B.Report by Mayor Hunt regarding upcoming Spring Events,
EGGStravaganza and EcoCoppell Earthfest.
Notes:
Agenda Date: 03/26/2013
Agenda Number:
Sponsors: Enactment Date:
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 Read and Filed03/26/2013City Council
Read and Filed
Mayor Pro Tem Brancheau did not attend the Metroplex Mayors' Meeting, so nothing was addressed.
Regarding the various Spring Events, Mayor Pro Tem Brancheau announced EGGStravaganza is on
March 30th at 11am. Freeport Parkway to Ruby Road will be closed beginning at 10:40am. Please
enter from Royal Lane into the Tennis Center Parking lot.
EcoCoppell Earthfest will be held on April 6th from 10am – 2pm. The band, Definitely, Maybe (the
band that played at our very first Earthfest!) will be performing. Food by Gandolpho’s Food Truck will
be available offering New York Style sub sandwiches. There will also be kids activities, earthern
vendors brought to you by KCB, a prototype Wind Turbine, and lots more!
Action Text:
Text of Legislative File 2013-0966
Title
A.Report by Mayor Hunt regarding Metroplex Mayors’ Meeting.
B.Report by Mayor Hunt regarding upcoming Spring Events, EGGStravaganza and
EcoCoppell Earthfest.
Summary
Page 1City of Coppell, Texas Printed on 8/16/2016
Master Continued (2013-0966)
Fiscal Impact:
Staff Recommendation:
Goal Icon:
Page 2City of Coppell, Texas Printed on 8/16/2016