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BM 2013-03-21 PZMINUTES OF MARCH 21, 2013 The Planning and Zoning Commission of the City of Coppell met in Pre-session at 6:00p.m., and in Regular session at 6:30 p.m., on March 21, 2013, in the Council Chambers of Coppell Town Center, 255 Parkway Boulevard, Coppell, Texas. The following Commissioners were present: COMMISSIONERS: Edmund Haas -Chairman Charles Sangerhausen -Vice Chairman Craig Pritzlaff Doug Robinson Ed Darling Glenn Portman Commissioner Goodale was absent. Also present were Director of Planning, Gary Sieb; Assistant Director of Planning, Marcie Diamond; City Planner, Matt Steer; Civil Engineer, Mike Garza; and Secretary, Juanita Miles. The purpose of the meeting is to consider the following items: ITEM # ITEM DESCRIPTION PRE-SESSION: (Open to the Public) 1. Briefing on the Agenda. The Planning Commission was briefed on each posted agenda item in the Workshop Session. No vote was taken on any item discussed. REGULAR SESSION: (Open to the Public) 2. Call to Order. Chairman Haas called the meeting to order. 3. Consider approval of the minutes for February 21, 2013. Commissioner Portman made a motion to approve the minutes for February 21, 2013, as written. Commissioner Robinson seconded; motion carried (5-0), with Commissioners Robinson, Haas, Sangerhausen, Darling, and Portman voting in favor. Commissioner Pritzlaff was not present at the February 21,2013, meeting. None opposed. 4. PUBLIC HEARING: Consider approval of Case No. PD-221RS-HC, Duke Lesley Addition (Hotel & Conference Center) (REVISED), a zoning change request from PD-221R2-HC (Planned Development-221-Revision 2­ Highway Commercial) to PD-221R8-HC (Planned Development-221-Revision 8-Highway Commercial), to attach a Detail Site Plan on 5.0 acres to allow the development of a hotel and a conference center to be located on the east side of Point West Boulevard, approximately 225 feet north ofIH 635, at the request of Zenosh, LLC, being represented by Gary Murphree, One Group Design, LP. STAFF REP.: Gary Sieb MIN032113 Page I of6 ITEM # ITEM DESCRIPTION Presentation: Director of Planning, Gary Sieb introduced this case to the Commission with exhibits, elevations and color board. He stated that this request has been revised since the December, 2013, public hearing to eliminate one hotel and increase the height of the proposed hotel to (6) six stories. He mentioned four notices were mailed to property owners within 200 feet of this request; none returned in favor and none returned in opposition. He stated that staff is recommending approval with conditions which he read into the record. Gary Murphree, One Group Design, 2311 Texas Drive, Irving, Texas, was present to represent this case, to address questions and stated agreement with staff s recommendations. Ajay Atari, Zenosh LLC, 2311 Texas Drive, Suite 105, Irving, Texas, was present to address questions about the operations of the hotel and conference center .. Public Hearing: Chainnan Haas opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. No one spoke. Chainnan Haas closed the public hearing. Action: Vice Chainnan Sangerhausen made a motion to approve Case No. PD-221R8-HC, Duke Lesley Addition (Hotel & Conference Center) (REVISED), a zoning change request from PD-221R2-HC (Planned Development-221-Revision 2-Highway Commercial) to PD-221R8-HC (Planned Development-221-Revision 8-Highway Commercial),·with the following conditions: 1. There will be additional comments during detailed engineering plan review. 2. All development shall be in confonnance to the Site Plan, Landscape Plan, Elevations, and all other pertinent exhibits submitted with this application as corrected. 3. Driveway into the parking lot to the north will be fenced off with knox box (or Fire Department equivalent) and used only when over-flow parking is needed based upon event parking demands. 4. Construction of each building shall be undertaken at the same time. 5. A tree removal permit will be required prior to removal oftrees for creation of a left tum lane off Beltline Road. 6. Revise Landscape Plan (Sheet LP-l) to reflect the revised calculations stated above. 7. Label "Outdoor Pavilion" on Site Plan. Commissioner Portman seconded; motion carried (6-0), with Commissioners Pritzlaff, Robinson, Haas, Sangerhausen, Darling, and Portman voting in favor. None opposed. 5. PUBLIC HEARING: Consider approval of the Duke Lesley Addition, Lot 2R, Block C, Replat, being a replat of Lot 2, Block C, of the Duke Lesley Addition, to establish fire lane, mutual access and utility easements to allow the development of a hotel and a conference center to be located on the east side of Point West Boulevard, approximately 225 feet north ofIH 635, at the request of Zenosh, LLC, being represented by Gary Murphree, One Group Design, LP. STAFF REP.: Gary Sieb Presentation: Director of Planning, Gary Sieb introduced this companion case to the Commission with exhibits. He stated that staff is recommending approval with two conditions which he read into the record. MIN032 I 13 Page 2 of6 ITEM # ITEM DESCRIPTION Gary Murphree, One Group Design, 2311 Texas Drive, Irving, Texas, was present to represent this case, to address questions and stated agreement with staff s recommendations. Public Hearing: Chairman Haas opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. No one spoke. Chairman Haas closed the public hearing. Action: Commissioner Portman made a motion to approve the Duke Lesley Addition, Lot 2R, Block C, Replat, with following conditions: 1. There will be additional comments during detailed engineering plan review. 2. Tree removal permit is required to remove trees for creation ofleft tum lane off Beltline Road. Commissioner Darling seconded; motion carried (6-0), with Commissioners Pritzlaff, Robinson, Haas, Sangerhausen, Darling, and Portman voting in favor. None opposed. 6. PUBLIC HEARING: Consider approval of Case No. PD-261-RBN, Belmont Landing, a zoning change request from C (Commercial) to PD-261-RBN (Planned Development 261-Residential Urban Neighborhood), for the deVelopment of 55 single-family residences and three (3) common area lots on 15.18 acres of property located on the south side of East Belt Line Road, approximately 450 feet west of South MacArthur Boulevard, at the request of Billingsley Cornell Capital, L.P., being represented by Matthew Alexander, Dowdey, Anderson & Associates, Inc. STAFF REP.: Marcie Diamond Presentation: Assistant Director of Planning, Marcie Diamond introduced this case to the Commission with exhibits. She mentioned seven notices were mailed to property owners within 200 feet of this request; none returned in favor and l).one returned in opposition. She stated that staff is recommending approval with conditions which she read into the record. Matthew Alexander, Dowdey, Anderson & Associates, Inc., Plano, Texas, presented a slide presentation for this case, he addressed questions from the Commission and stated his agreement with staffs recommendations. Public Hearing: Chairman Haas opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. No one spoke. Chairman Haas closed the public hearing. Action: Vice Chairman SangerhauSen made a motion to approve Case No.PD-261-RBN, Belmont Landing, a zoning change request from C (Commercial) to PD-261-RBN (Planned Development 261-Residential Urban Neighborhood), with the following conditions: 1. There may be additional comments during detailed engineering plan review. 2. Construction of a deceleration lane from E. Belt Line Road to accommodate the eastbound traffic into this subdivision. MIN032113 Page 3 of6 ITEM # ITEM DESCRIPTION 3. Entering into a License Agreement with the city for the maintenance of the on-street parking areas. 4. Payment of Park fees of $1 ,285 per lot prior to the filing of the Final Plat. 5. Revision to Note #2 to clarify that all fencing within the common areas will be maintained by the Homeowners Association. 6. The emergency access drive which is within Common Area (Lot IX) shall be constructed of enhanced paving (stamped concrete) with mountable curb and continuous sidewalk, and shall be maintained by the Homeowners Association. 7. Revise street names if required after review of the Fire MarshalL 8. Correct the table of lot sizes. Commissioner Pritzlaff seconded; motion carried (6-0), with Commissioners Pritzlaff, Robinson, Haas, Sangerhausen, Darling, and Portman voting in favor. None opposed. 7. PUBLIC HEARING: Consider approval of Case No. S-1137R3-SF-12, First United Methodist Church, Lot lR, Block 1, a zoning change request from S-I137R2-SF-12 (Special Use Permit-l 137 Revision 2-Single Family-12) to S-I137R3-SF-12 (Special Use Permit-l 137 Revision 3-Single Family-12), to allow for the addition of a canopy at the entrance on the west elevation of the church on approximately 4.8 acres of property located at 420 S Heartz Road, at the request of First United Methodist Church of Coppell, being represented by Gary Morris. STAFF REP.: Matt Steer Presentation: City Planner, Matt Steer introduced this case to the Commission with exhibits. He mentioned 49 notices were mailed to property owners within 200 feet of this request; none returned in favor and none returned in opposition. He stated that staff is recommending approval with one condition which he read into the record. Tim Allen, First United Methodist Church of Coppell, 420 S. Heartz Road, Coppell, Texas, was present to represent this case, to address questions and stated agreement with staff's recommendations. Public Hearing: Chairman Haas opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. No one spoke. Chairman Haas closed the public hearing. Action: Commissioner Pritzlaffmade a motion to approve Case No. S-I137R3-SF-12, First United Methodist Church, Lot lR, Block 1, a zoning change request from S-I137R2-SF-12 (Special Use Permit-1l37 Revision 2-Single Family-12) to S-I137R3-SF-12 (Special Use Permit-1l37 Revision 3-Single Family­ 12), with the following condition: 1. Show exact location of proposed canopy and canopy columns on the Site Plan with setbacks and dimensions as indicated on other exhibits. Commissioner Robinson seconded; motion carried (6-0), with Commissioners Pritzlaff, Robinson, Haas, Sangerhausen, Darling, and Portman voting in favor. None opposed. MIN032113 Page 4 of6 ITEM # ITEM DESCRIPTION 8. PUBLIC HEARING: Consider approval of Case No. S-1022R2-R, McDonald's, a zoning change request from S-1022-Retail (Special Use Permit-1022-Retail) to S-1022R2-R (Special Use Permit-l022 Revision 2-Retail), to permit the addition of a second drive-thru lane, order board, reconfiguration of the parking lot layout, changes to the exterior elevations and signage package on approximately 0.9 acres of property located at 125 South Denton Tap Road, at the request of McDonalds USA, LLC, being represented by Leslie Ford, Rogue Architects. STAFF REP.: Matt Steer Presentation: City Planner, Matt Steer introduced this case to the Commission with exhibits, elevations and color board. He mentioned 15 notices were mailed to property owners within 200 feet of this request; none returned in favor and none returned in opposition. He stated that staff is recommending approval with conditions which he read into the record. Leslie Ford, Rogue Architects, 513 Main Street, Suite 200, Fort Worth, Texas, was present to represent this case, to address questions and stated agreement with staff's recommendations with the exception of conditions #1 and #4. Lee Morris, McDonald's Construction, 511 E. John Carpenter Frwy., Suite 375, Irving, Texas, addressed questions about the size and color of signage. Clifton Johnson II, Owner-McDonald's, 125 S. Denton Tap Road, Coppell, Texas, spoke about the branding for McDonald's. Public Hearing: Chairman Haas opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. No one spoke. Chairman Haas closed the public hearing. Action: After much discussion, Commissioner Pritzlaff made a motion to approve Case No. S-1022R2-R, McDonald's, a zoning change request from S-1022-Retail (Special Use Permit-1022-Retail) to S­ 1022R2-R (Special Use Permit-1022 Revision 2-Retail), with the following conditions: 1. The elevation sheet A2.0B is approved with an additional five square feet of signage· and the arch color be changed to match the white of the "McDonald's" sign or a neutral color to match one of the building materials. 2. The raceway of the sign is painted the same color to which it is mounted. 3. The new monument sign is designed in accordance with the Zoning Ordinance and is included on a detail sheet. 4. The two order point canopy designs are included on the detail sheet with the canopy colors limited to a brown or grey color to match the building and the supports are wrapped in either brick or stone to meet the masonry requirement of the Zoning Ordinance. 5. Either one overstory tree or an additional accent tree is planted at the northwest comer of the building. Commissioner Robinson seconded; motion carried (6-0), with Commissioners Pritzlaff, Robinson, Haas, Sangerhausen, Darling, and Portman voting in favor. None opposed. MIN032113 Page 5 of6 ITEM # ITEM DESCRIPTION 9. The Council meeting for March 12 was cancelled because of Spring Break and the Planning Department's agenda items were moved to the March 26, 2013, Council meeting. 10. Director's Comments. There were no additional comments. e meeting adjourned at approximately 7:56 p.m. Edmun::t&" ~ ~A. Miles, Secretary MIN032113 Page 6 of6