CM 2013-04-09t'1M s -a A i
COO ELL
Tuesday, April 9, 2013
City of Coppell, Texas
Minutes
City Council
6:00 PM
KAREN HUNT TIM BRANCHEAU
Mayor Mayor Pro Tem
BOB MAHALIK BILLY FAUGHT
Place 2
Place 5
WES MAYS MARVIN FRANKLIN
Place 3
Place 6
GARY RODEN AARON DUNCAN
Place 4
Place 7
255 Parkway Boulevard
Coppell, Texas 75019-9478
Council Chambers
CLAY PHILLIPS
City Manager
Present 8 - Karen Hunt;Tim Brancheau;Bob Mahalik;Wes Mays;Gary Roden;Billy
Faught;Marvin Franklin and Aaron Duncan
Also present were City Manager Clay Phillips, City Secretary Christel Pettinos and City
Attorney Robert Hager.
The City Council of the City of Coppell met in Regular Called Session on Tuesday, April
99 2013, at 6:00 p.m. in the City Council Chambers of Town Center, 255
Parkway Boulevard, Coppell, Texas.
1, Call to Order
Mayor Hunt called the meeting to order, determined that a quorum was present
and convened into Executive Session at 6:08 p.m.
2. Executive Session (Closed to the Public) 1st Floor Conference Room
Section 551.071, Texas Government Code - Consultation with City Attorney to seek
legal advice and Section 551.072, Texas Government Code - Deliberation regarding
Real Property.
An Discussion regarding property purchases, related legal issues and
matters concerning property located at Northlake.
Discussed under Executive Session
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City of Coppell, Texas
City Council
Minutes
3. Work Session (Open to the Public) 1st Floor Conference Room
Mayor Hunt adjourned the Executive Session at 6:55 p.m. and convened into
the Work Session,
A. Discussion regarding CISD School Security.
B. Discussion regarding Red Light Cameras in Coppell.
C. Discussion of Agenda Items.
Presented in Work Session
Regular Session (Open to the Public)
Mayor Hunt recessed the Work Session at 7:30 p.m. and opened the Regular
Session.
4, Invocation 7:30 p.m.
Rev. Jason Graves, Riverside Church of Christ, gave the Invocation.
5. Pledge of Allegiance
Mayor Hunt led those present in the Pledge of Allegiance.
6, Citizens' Appearance
Mayor Hunt advised that no one signed up to speak.
7, Consent Agenda
A Consider approval of the minutes: March 26, 2013.
April 9, 2013
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Gary Roden, that Agenda Items Awl be approved on the
Consent Agenda. The motion passed by an unanimous vote.
Aye: 7 - Mayor Pro Tem Tim Brancheau;Councilmember Bob
Mahalik;Councilmember Wes Mays;Councilmember Gary
Roden;Councilmember Billy Faught;Councilmember Marvin Franklin and
Councilmember Aaron Duncan
I3 Consider approval of awarding Bid No. Q-0313-02 for the HVAC
Maintenance contract to Johnson Controls in the amount of
$186,443.00, as budgeted, for a one year period beginning May 1,
2013 with options to renew an additional four (4) one year periods; and
authorizing the City Manager to sign and execute any necessary
documents.
City of Coppell, Texas
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Gary Roden, that Agenda Items Awl be approved on the
Consent Agenda. The motion passed by an unanimous vote.
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Minutes April 9, 2013
City Council
Aye: 7 - Mayor Pro Tem Tim Brancheau;Councilmember Bob
Mahalik;Councilmember Wes Mays;Councilmember Gary
Roden;Councilmember Billy Faught;Councilmember Marvin Franklin and
Councilmember Aaron Duncan
C Consider approval of an Ordinance of the City of Coppell, Texas
amending the Code of Ordinances by amending Section 8-3-1(A) of
the Code of Ordinances; amending the limits of no parking on Dividend
Drive from its point of intersection with Freeport Parkway to the east
city limits; providing a penalty of fine not to exceed the sum of two
hundred dollars ($200.00) for each offense; and providing an effective
date; and authorizing the Mayor to sign and execute any necessary
documents.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Gary Roden, that Agenda Items Awl be approved on the
Consent Agenda. The motion passed by an unanimous vote.
Aye: 7 - Mayor Pro Tem Tim Brancheau;Councilmember Bob
Mahalik;Councilmember Wes Mays;Councilmember Gary
Roden;Councilmember Billy Faught;Councilmember Marvin Franklin and
Councilmember Aaron Duncan
Enactment No: 2013-1337
Do Consider approval of awarding RFP #0114, and enter into an
agreement with DFW Multimedia, Inc., DFW Video, in the amount of
$52,620, as budgeted, for video production services, and authorizing
the City Manager to sign.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Gary Roden, that Agenda Items Awl be approved on the
Consent Agenda. The motion passed by an unanimous vote.
Aye: 7 - Mayor Pro Tem Tim Brancheau;Councilmember Bob
Mahalik;Councilmember Wes Mays;Councilmember Gary
Roden;Councilmember Billy Faught;Councilmember Marvin Franklin and
Councilmember Aaron Duncan
E Consider approval of an Ordinance for Case No. ZC-624,
Southwestern Industrial Addition, Lot 1, a zoning change from C
(Commercial) to LI (Light Industrial), to be consistent with the zoning
on the abutting properties on 0.9 acres of property located at the
northeast corner of Southwestern Boulevard and South Coppell Road
(440 Southwestern Blvd.) and authorizing the Mayor to sign.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Gary Roden, that Agenda Items Awl be approved on the
Consent Agenda. The motion passed by an unanimous vote.
Aye: 7 - Mayor Pro Tem Tim Brancheau;Councilmember Bob
Mahalik;Councilmember Wes Mays;Councilmember Gary
Roden;Councilmember Billy Faught;Councilmember Marvin Franklin and
Councilmember Aaron Duncan
- Enactment No: 91500-A-616
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Citv Council
Minutes April 9, 2013
iiiiii
F Consider approval of an Ordinance for Case No. PD -255R -SF,
Westhaven, a zoning change from PD -255 -SF (Planned Development
255 -Single Family) to PD -255R -SF (Planned Development
255 -Revised -Single Family), to reduce the rear yard setback from 50
feet from SH 121 R.O.W. to 45 feet on 11 lots containing 1.6 acres of
property located south of S.H. 121, approximately 21460 feet west of
Magnolia Park and authorizing the Mayor to sign.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Gary Roden, that Agenda Items A-1 be approved on the
Consent Agenda. The motion passed by an unanimous vote.
Aye: 7 - Mayor Pro Tem Tim Brancheau;Councilmember Bob
Mahalik;Councilmember Wes Mays;Councilmember Gary
Roden;Councilmember Billy Faught;Councilmember Marvin Franklin and
Councilmember Aaron Duncan
Enactment No: 91500-A-617
G Consider approval of an Ordinance for a text amendment to ARTICLE
27 - "PD" PLANNED DEVELOPMENT DISTRICT, Section 12, to revise
various provisions, including granting the Director of Planning approval
authority to approve Detail Plans, after DRC review, if in compliance
with the Concept Plan and authorizing the Mayor to sign.
A motion was made by Councilmember Marvin Franklin, seconded approved on the
Councilmember Gary Roden, that Agenda Items A-1 be app
Consent Agenda. The motion passed by an unanimous vote.
Aye: 7 - Mayor Pro Tem Tim Brancheau;Councilmember Bob
Mahalik;Councilmember Wes Mays;Councilmember Gary
Roden;Councilmember Billy Faught;Councilmember Marvin Franklin and
Councilmember Aaron Duncan
Enactment No: 91500-A-618
Hm Consider approval of an Ordinance for a text amendment to ARTICLE
30 - "S OR SUP", SPECIAL USE PERMITS, Section 12-30-16(3), New
restaurant in a lease space/building with an existing Special Use
Permit for a restaurant, to eliminate the requirement for Administrative
Approval of an SUP for a new restaurant occupant and authorizing the
Mayor to sign.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Gary Roden, that Agenda Items A-1 be approved on the
Consent Agenda. The motion passed by an unanimous vote.
Aye: 7 - Mayor Pro Tem Tim Brancheau;Councilmember Bob
Mahalik;Councilmember Wes Mays;Councilmember Gary
Roden;Councilmember Billy Faught;Councilmember Marvin Franklin and
Councilmember Aaron Duncan
Enactment No: 91500-A-619
I Consider approval of an Ordinance for a text
ARTICLE
- 39 - BUILDING SITE CREATION AND SITE PLAN REVIEW
12-39-2, Review of site plans, to allow the Planning & Zoning
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City of Coppell, Texas
Citv Council
Minutes April 9, 2013
Commission to be the final authority on site plans and authorizing the
Mayor to sign.
A motion was made by Councilmember Marvin Franklin, seconded by
Counciimember Gary Roden, that Agenda Items A -I be approved on the
Consent Agenda. The motion passed by an unanimous vote.
Aye: 7 - Mayor Pro Tem Tim Brancheau;Councilmember Bob
Mahalik;Councilmember Wes Mays;Councilmember Gary
Roden;Councilmember Billy Faught;Councilmember Marvin Franklin and
Councilmember Aaron Duncan
Enactment No: 91500-A-620
End of Consent Agenda
8w PUBLIC HEARING:
Consider approval of Case No. S -1137R3 -SF -12, First United
Methodist Church, Lot 1 R, Block 1, a zoning change request from
S-1 1 37R2 -SF -1 2 (Special Use Permit -1137 Revision 2 -Single
Family -12) to S -1137R3 -SF -12 (Special Use Permit -1137 Revision
3 -Single Family -12), to allow for the addition of a canopy at the
entrance on the west elevation of the church on approximately 4.8
acres of property located at 420 S Heartz Road.
Presentation: Gary Sieb, Director of Planning, made a presentation to Council.
Mayor Hunt opened the Public Hearing and asked for those who signed up to
speak:
1) Tim Allen, 420 Heartz Dr., spoke in favor of the item.
A motion was made by Councilmember Billy Faught, seconded by
Councilmember Wes Mays, to close the Public Hearing and approve this
Agenda Item. The motion passed by an unanimous vote.
Aye: 7 - Mayor Pro Tem Tim Brancheau;Councilmember Bob
Mahalik;Councilmember Wes Mays;Councilmember Gary
Roden;Councilmember Billy Faught;Councilmember Marvin Franklin and
Councilmember Aaron Duncan
95 PUBLIC HEARING:
Consider approval of Case No. PD -221 R8 -HC, Duke Lesley Addition
(Hotel & Conference Center) (REVISED), a zoning change request
from PD -221 R2 -HC (Planned Development -221 -Revision 2 -Highway
Commercial) to PD -221R8 -HC (Planned Development -221 -Revision
8 -Highway Commercial), to attach a Detail Site Plan on 5.0 acres to
allow the development of a hotel and a conference center to be
located on the east side of Point West Boulevard, approximately 225
feet north of IH 635.
Presentation: Gary Sieb, Director of Planning, made a presentation to Council.
Mayor Hunt opened the Public Hearing and advised that no one signed up to
speak.
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City of Coppell, Texas
citv Council
Minutes
April 9, 2013
1) Gary Murphree, 2311 Texas Drive, representing the applicant, answered
questions of Council.
2) A.J. Katarie, 2500 Texas Dr., representing the engineer, answered questions
of Council.
A motion was made by Councilmember Marvin Franklin, seconded by
this
Councilmember Bob Mahalik, to close the Public Hearing and app
rove Agenda Item subject to the following conditions:
1) There will be additional comments during detailed engineering plan review;
2) All development shall be in conformance to the Site Plan, Landscape Plan,
Elevations, and all other pertinent exhibits submitted with this application as
corrected;
3) Driveway into the parking lot to the north will be fenced off with knox box (or
Fire Department equivalent) and used only when over -flow parking is needed
based upon event parking demands;
4) Construction of each building shall be undertaken at the same time;and
5) A tree removal permit will be required prior to removal of trees for creation
of a left turn lane off Beltline Road.
The motion passed by an unanimous vote.
Aye: 7 - Mayor Pro Tem Tim Brancheau;Councilmember Bob
Mahalik;Councilmember Wes Mays;Councilmember Gary
Roden;Councilmember Billy Faught;Councilmember Marvin Franklin and
Councilmember Aaron Duncan
10. PUBLIC HEARING:
Consider approval rova
I of the Duke Lesley Addition Lot 2R, Block C,
Replat, being a replat of Lot 2, Block C, of the Duke Lesley Addition, to
establish fire lane, mutual access and utility easements to allow the
development of a hotel and a conference center to be located on the
east side of Point West Boulevard, approximately 225 feet north of IH
635.
Presentation: Gary Sieb, Director of Planning, made a presentation to Council.
Mayor Hunt opened the Public Hearing and advised no one signed up to speak.
A motion was made by Councilmember Gary Roden, seconded by Mayor Pro
Tem Tim Brancheau, to close the Public Hearing and approve this Agenda Item
subject to the following conditions:
1) There will be additional comments during detailed engineering plan review;
and
2) Tree removal permit is required to remove trees for creation of left turn lane
off Beltline Road.
The motion passed by an unanimous vote.
Aye: 7 - Mayor Pro Tem Tim Brancheau;Councilmember Bob
Mahalik;Councilmember Wes Mays;Councilmember Gary
Roden;Councilmember Billy Faught;Councilmember Marvin Franklin and
Councilmember Aaron Duncan
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City of Coppell, Texas
Minutes April 9, 2013
Citv Council
11. PUBLIC HEARING:
Consider approval of Case No. PD-261-RBN, Belmont Landing, a
zoning change request from C (Commercial) to PD-261-RBN (Planned
Development 261 -Residential Urban Neighborhood), for the
development of 55 single-family residences and three (3) common
area lots on 15.18 acres of property located on the south side of East
Belt Line Road, approximately 450 feet west of South MacArthur
Boulevard.
Presentation: Gary Sieb, Director of Planning, made a presentation to Council.
Mayor Hunt opened the Public Hearing and advised no one signed up to speak.
1) Matthew Alexander, 5225 village Creek Dr., representing the applicant, made
a presentation and answered questions of Council.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Aaron Duncan, to close the Public Hearing and approve this
Agenda Item subject to the following conditions:
1) There may be additional comments during detailed engineering plan review;
2) Construction of a deceleration lane from E. Belt Line Road to accommodate
the eastbound traffic into this subdivision;
3) Entering into a License Agreement with the city for the maintenance of the
on -street parking areas; and
4) Payment of Park fees of $1,285 per lot prior to the filing of the Final Plat.
1
The motion passed by an unanimous vote.
Aye: 7 - Mayor Pro Tem Tim Brancheau;Councilmember Bob
Mahalik;Councilmember Wes Mays;Councilmember Gary
Roden;Councilmember Billy Faught;Councilmember Marvin Franklin and
Councilmember Aaron Duncan
12w PUBLIC HEARING:
Consider approval of Case No. S-1 022R2 -R, McDonald's, a zoning
change request from S -1022 -Retail (Special Use Permit -1022 -Retail)
to S -1022R2 -R (Special Use Permit -1022 Revision 2 -Retail), to permit
the addition of a second drive-thru lane, order board, reconfiguration of
the parking lot layout, changes to the exterior elevations and signage
package on approximately 0.9 acres of property located at 125 South
Denton Tap Road.
Presentation: Gary Sieb, Director of Planning, made a presentation to Council.
Mayor Hunt opened the Public Hearing and asked for the following to speak:
1) Mandas Panda, 114 Arbor Manors Dr., spoke against the item.
2) Kevin Kennedy, 122 Arbor Manors Dr., spoke in favor of the item with
specific changes.
3) Queenee Syre, 118 Arbor Manors Dr., did not speak but wanted the record to
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April 9, 2013
reflect she was against the item.
Leslie Ford, 513 Main St., representing the applicant, made a presentation to
Council and answered questions.
Ted Murday, 910 S. Kimball Ave., representing the engineer, answered
questions of Council.
A motion was made by Mayor Pro Tem Tim Brancheau, seconded y this
Councilmember Billy Faught, to close the Public Hearing and app
Agenda Item subject to the following conditions:
1) The new monument sign is designed in accordance with the Zoning
Ordinance and is included on a detail sheet;
2) The two order point canopy designs are in
on the detail sheet with the
canopy colors limited to a brown or grey color to match the building and the
supports are wrapped in either brick or stone to meet the masonry requirement
of the Zoning Ordinance;
3) Add landscaping to area shown as painted stripe area;
4) Extend the (3) three-foot median 15 feet to the north;
5) Add additional landscaping along west side of alley with approved plant
palate vegetation;
6) Close 2nd drive-thru from 11:00 p.m. to 5:00 a.m.;
7) Re -orient 2nd drive-thru speaker to be parallel to Denton Tap Road;
8) Construct "metered speakers" with decibel -regulated volume levels; and
9) Use red/green lighting or similar method to indicate closed/opened
drive-thru lanes.
The motion passed by an unanimous vote.
Aye: 7 - Mayor Pro Tem Tim Brancheau;Councilmember Bob
Mahalik;Councilmember Wes Mays; Councilmember Gary
Roden;Councilmember Billy Faught;Councilmember Marvin Franklin and
Councilmember Aaron Duncan
13. City Manager Reports
Project Updates and Future Agendas.
Read and Filed
City Manager Clay Phillips reminded Council of the Five -Year Budget
Workshop on April 11th and the 5th Tuesday Work Session on April 30th, The
Heritage Park Dedication will be on April 13th in Old Town at 10 a.m. Finally,
the parking lot construction for 265 Parkway will begin very soon.
14. Mayor and Council Reports
A. Report by Mayor Hunt regarding Metroplex Mayors' Meeting.
B. Report by Councilmember Mays regarding Coppell's Legislative
Trip to Austin.
Read and Filed
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City Council Minutes April 9, 2013
Mayor Hunt reported that North Texas Commission will be offering a free
webinar on April 30th at 10 a.m. titled: "Emergency - Is Your Business Ready?"
She also spoke about the Metroplex Mayors' Meeting yesterday. Gary Thomas
from DART, gave a presentation. Mr. Thomas mentioned they are looking for
legislation from this Legislative Session to continue providing services for
neighboring counties.
Councilmember Mays reported on Coppell Day at the State Capitol. Members of
the City Council, the School Board, and the Chamber of Commerce went to
Austin on March 29th. Escorted by Dan Shelly and Fred Hill, they passed out
Coppell's Legislative Agenda to various legislators.
15. Public Service Announcements concerning items of community interest with no
Council action or deliberation permitted.
Nothing to report.
16. Necessary Action from Executive Session
Nothing to report.
At this time, Mayor Hunt reconvened into Work Session at 9:00 p.m. Mayor
Hunt adjourned Work Session at 9:21 pm and reconvened into the Regular
Session.
17. Adjournment
e bei no f her business before the Council, the meeting was
reru
orn
Hunt,
Christel Pettinos,
City of Coppell, Texas Page 9