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BP 2013-05-16 PZ NOTICE OF PUBLIC HEARING & AGENDA PLANNING & ZONING COMMISSION May 16, 2013 COMMISSIONERS: Edmund Haas – Chairman Charles Sangerhausen – Vice Chairman Craig Pritzlaff Doug Robinson Ed Darling Glenn Portman Justin Goodale MEETING TIME AND PLACE: st (Open to the Public) Pre-Session 6:00 p.m. 1 Floor Conference Room (Open to the Public) Regular Session 6:30 p.m. Council Chambers Notice is hereby given that the Planning & Zoning Commission of the City of Coppell, Texas will meet in pre-session at 6:00 p.m. and in regular session at 6:30 p.m. on Thursday, May 16, 2013, to be held at Town Center, 255 Parkway Boulevard, Coppell, Texas. As authorized by Section 551.071(2) of the Texas Government Code, this meeting may be convened into closed Executive Session for the purpose of seeking confidential legal advice from the City Attorney on any agenda item listed herein. The purpose of the meeting is to consider the following items: ITEM # ITEM DESCRIPTION PRE-SESSION: (Open to the Public) 1. Briefing on the Agenda. REGULAR SESSION: (Open to the Public) 2. Call to Order. 3. Consider approval of the minutes for April 18, 2013. 4.PUBLIC HEARING: PD-149R2-SF-7, Vistas of Coppell 1A, Lot 2, Block L Consider approval of Case No. , a zoning change request from PD-149-SF-7 (Planned Development-149-Single Family-7) to PD- 149 Revision 2-SF-7 (Planned Development-149 Revision 2-Single Family-7), to allow a 5.25- foot encroachment over the required 20-foot rear building setback line, for the construction of a 288-square-foot addition at 729 Bella Vista Drive, at the request of Jayanth Ramani. STAFF REP.: Gary Sieb ag051613 Page 1 of 5 )4%-p)4%-$%3#2)04)/. 5.Belmont Landing, Preliminary Plat Consider approval of the , to develop 55 single-family lots and three (3) common area lots on 15.18 acres of property located on the south side of East Belt Line Road, approximately 450 feet west of South MacArthur Boulevard, at the request of Billingsley Cornell Capital, L.P., being represented by Matthew Alexander, Dowdey, Anderson & Associates, Inc. STAFF REP.: Marcie Diamond 6. PUBLIC HEARING: Gateway Business Park II, Lot 1R, Block B, - BMSC/Naterra Consider approval of the Corp. Headquarters, Replat , to establish setback lines and necessary easements to allow the construction of a 312,212-square-foot, two-story office/warehouse/manufacturing building on 18.4 acres of property located at the southeast corner of Freeport Parkway and Wrangler Drive, at the request of SFPLP Holdings, being represented by Clayton Strolle, Pacheco Koch, LLC. STAFF REP.: Marcie Diamond 7. PUBLIC HEARING: PD-264-RBN-5, Easthaven Consider approval of Case No. , a zoning change request from R (Retail) to PD-264-RBN-5 (Planned Development 264-RBN5-Residential Urban Neighborhood) to allow the development of 58 single-family lots and (3) three common area lots on 22 acres of property located on the south side of S.H. 121, approximately 2,500 feet west of Denton Tap Road, at the request of Amalgamated Development, L.P., being represented by Mark Harris, Kimley-Horn & Associates, Inc. STAFF REP.: Marcie Diamond 8.Easthaven, Preliminary Plat Consider approval of the , to subdivide 22 acres into 58 single- family lots and (3) three common area lots on property located on the south side of S.H. 121, approximately 2,500 feet west of Denton Tap Road, at the request of Amalgamated Development, L.P., being represented by Mark Harris, Kimley-Horn & Associates, Inc. STAFF REP.: Marcie Diamond 9. PUBLIC HEARING: PD-199R8-HC, Vista Point II, Lot 6R, Block A, - Children’s Consider approval of Case No. Learning Adventure , a zoning change request from PD-199-HC (Planned Development-199- Highway Commercial), to PD-199R8-HC (Planned Development-199-Revision 8-Highway Commercial), to attach a Detail Site Plan on 2.6 acres to allow the development of a Day Care Center to be located at the northwest corner of MacArthur Boulevard and Forest Hill Drive (811 N. MacArthur Boulevard), at the request of David Newton, Children's Learning Adventure Childcare. STAFF REP.: Marcie Diamond 10. PUBLIC HEARING: Vista Point II, Lot 6R, Block A, Replat Consider approval of the , being a replat of Lots 6 and 7, Block A, into one lot and to establish easements, fire lanes and setbacks to allow the development of a Day Care Center on 2.6 acres of property located at the northwest corner of MacArthur Boulevard and Forest Hill Drive (811 N. MacArthur Boulevard), at the request of David Newton, Children's Learning Adventure Childcare. STAFF REP.: Marcie Diamond ag051613 Page 2 of 5 )4%-p)4%-$%3#2)04)/. 11. PUBLIC HEARING: PD-240R5-HC, North Gateway Plaza, Lot 7R, Block A - Consider approval of Case No. Black Walnut Café , a zoning change request from PD-240R4-HC (Planned Development-240 Revision 4-Highway Commercial), to PD-240R5-HC (Planned Development-240 Revision 5- Highway Commercial), to amend the 12.36 acre Concept Plan and to attach a Detail Site Plan on 1.88 acres to allow the development of a 6,542 square-foot restaurant with a 964-square-foot patio and 2,500 square foot of retail uses to be located on the west side of Denton Tap Road, approximately 400 feet north of S.H. 121 (775 North Denton Tap Road), at the request of Dirk Laukien, Black Forest Ventures, being represented by Grant Woodfin, Binkley & Barfield/C&P. STAFF REP.: Matt Steer 12.North Gateway Plaza, Lot 7R, Block A, Final Plat Consider approval of the , to establish various utility and fire lane easements to allow the development of a 6,542 square-foot restaurant, with a 964-square-foot patio and 2,500 square foot of retail uses on 1.88 acres of property located on the west side of Denton Tap Road, approximately 400 feet north of S.H. 121 (775 North Denton Tap Road), at the request of request of Dirk Laukien, Black Forest Ventures, being represented by Charlie Holland, Binkley & Barfield/C&P. STAFF REP.: Matt Steer 13. PUBLIC HEARING: PD-108R11-H, Old Town (Main Street), Phase II Consider approval of Case No. , a zoning change request from PD-108R8-H (Planned Development-108 Revision 8-Historic) and PD- 108R10-H (Planned Development-108 Revision 10-Historic), to PD-108R11-H (Planned Development-108 Revision 11-Historic), to establish a Detail Site Plan for 64 patio-home lots and five common area lots on 8.64 acres of property located on the northeast corner of South Coppell Road and the drive leading to the Service Center, at the request of CSE Commercial Real Estate, Ltd., being represented by Mike Glenn, Glenn Engineering. STAFF REP.: Matt Steer 14. PUBLIC HEARING: Old Town (Main Street) Phase II, Replat Consider approval of the ,being a replat of Lots 1- 5, Block A, Villages of Old Coppell and a portion of Lot 1, Block A, Grapevine Springs Community Center into 64 residential lots and five common area lots on 8.64 acres of property located at the northeast corner of South Coppell Road and the drive leading to the Service Center, at the request of CSE Commercial Real Estate, Ltd., being represented by Mike Glenn, Glenn Engineering. STAFF REP.: Matt Steer 15. PUBLIC HEARING: PD-262-H, Old Town Coppell Deli, Lot 1, Block A Consider approval of Case No. , a zoning change request from H (Historic) to PD-262-H (Planned Development-262-Historic), to demolish the existing restaurant and to establish a Detail Site Plan for the proposed 1,995- square-foot restaurant/convenience store with a 850-square-foot patio on 9,481 square feet of property located at 449 W. Bethel Road, at the request of J. Khorami, Coppell Deli, being represented by Gary Land, Gary D. Land Architect. STAFF REP.: Matt Steer ag051613 Page 3 of 5 )4%-p)4%-$%3#2)04)/. 16.Old Town Coppell Deli Addition, Lot 1, Block A, Minor Plat Consider approval of the , to allow the construction of a 1,995-square-foot restaurant/convenience store with a 850-square- foot patio located on 9,481 square feet of property located at 449 W. Bethel Road, at the request of J. Khorami, Coppell Deli, being represented by Gary Land, Gary D. Land Architect. STAFF REP.: Matt Steer 17. Update on Council action for planning agenda items on May 14, 2013: PD-221R8-HC, Duke Lesley Addition - Hotel & A. An Ordinance for Case No. Conference Center , a zoning change from PD-221R2-HC to PD-221R8-HC, to attach a Detail Site Plan on 5.0 acres to allow the development of a hotel and a conference center located on the east side of Point West Boulevard, approximately 225 feet north of IH 635. PD-261-RBN, Belmont Landing B. An Ordinance for Case No. , a zoning change from C to PD-261-RBN, for the development of 55 single-family residences and three (3) common area lots on 15.18 acres of property located on the south side of East Belt Line Road, approximately 450 feet west of South MacArthur Boulevard. S-1022R2-R, McDonald’s C. An Ordinance for Case No. , a zoning change from S-1022- Retail to S-1022R2-R, to permit the addition of a second drive-thru lane, order board, reconfiguration of the parking lot layout, changes to the exterior elevations and a signage package on property located at 125 South Denton Tap Road. S-1137R3-SF-12, First United Methodist Church, Lot D. An Ordinance for Case No. 1R, Block 1 , a zoning change from S-1137R2-SF-12 to S-1137R3-SF-12, to allow for the addition of a canopy at the entrance on the west elevation of the church on property located at 420 S Heartz Road. PD-91R2-SF-7, Northlake Woodlands Estates East, PH 1, Lot 10, Block 2 E. Case No. , a zoning change request from PD-91-SF-7 to PD-91R2-SF-7, to allow a 7 ½-foot encroachment over the required 30-foot front building setback line, to allow the construction of a 147-square-foot porch at 616 Villawood Lane. PD-133R5-SF-7, Magnolia North Addition F. Case No. , a zoning change request from PD-133-HC to PD-133R5-SF-7, to allow the development of 28 single-family lots and three (3) common area lots on property located along the south side of S.H. 121, approximately 260 feet west of North Denton Tap Road and to amend the Land Use Map of the Coppell 2030 Comprehensive Master Plan from “Freeway Special District” to “Urban Residential Neighborhood”. 18. Director’s Comments Adoption of Resolution No. 0302 - Rules and Procedures for the Operation of the Planning & Zoning Commission ADJOURNMENT CERTIFICATE I certify that the above Notice of Meeting was posted on the bulletin board at the City Hall of the City th of Coppell, Texas on this 10day of May, 2013 at __________. ag051613 Page 4 of 5 )4%-p)4%-$%3#2)04)/. _________________________________ Juanita A. Miles Planning Secretary PUBLIC NOTICE STATEMENT FOR ADA COMPLIANCE The City of Coppell acknowledges its responsibility to comply with the Americans with Disabilities Act of 1990. Thus, in order to assist individuals with disabilities who require special services (i.e., sign interpretative services, alternative audio/visual devices, and amanuenses) for participation in or access to the City of Coppell sponsored public programs, services and/or meetings, the City requests that individuals make requests for these services forty-eight (48) hours ahead of the scheduled program, service and/or meeting. To make arrangements, contact Vivyon V. Bowman, ADA Coordinator or other designated officials at (972) 462-0022, or (TDD 1-800-RELAY, TX, 1-800-735- 2989). ag051613 Page 5 of 5 MINUTES OF APRIL 18, 2013 The Planning and Zoning Commission of the City of Coppell met in Pre-session at 6:00 p.m., and in Regular session at 6:30 p.m., on April 18, 2013, in the Council Chambers of Coppell Town Center, 255 Parkway Boulevard, Coppell, Texas. The following Commissioners were present: COMMISSIONERS: Edmund Haas Chairman Charles Sangerhausen Vice Chairman Craig Pritzlaff Doug Robinson Ed Darling Glenn Portman Commissioner Goodale was absent. Also present were Assistant Director of Planning, Marcie Diamond; City Planner, Matt Steer and Secretary, Juanita Miles. The purpose of the meeting is to consider the following items: ITEM # ITEM DESCRIPTION PRE-SESSION: (Open to the Public) 1.Briefing on the Agenda. The Planning Commission was briefed on each posted agenda item in the Workshop Session. No vote was taken on any item discussed REGULAR SESSION: (Open to the Public) 2.Call to Order. Chairman Haas called the meeting to order. 3. Consider approval of the minutes for March 21, 2013. Commissioner Pritzlaff made a motion to approve the minutes for March 21, 2013, as written. (6-0) Commissioner Robinson seconded; motion carried , with Commissioners Pritzlaff, Robinson, Haas, Sangerhausen, Darling and Portman voting in favor. None opposed. 4. PUBLIC HEARING: Consider approval of Case No. PD-91R2-SF-7, Northlake Woodlands Estates East, PH 1, Lot 10, Block 2, a zoning change request from PD-91-SF-7 (Planned Development-91- Single Family-7) to PD-91R2-SF-7 (Planned Development-91 Revision 2-Single Family-7), to allow a seven and one-half foot encroachment over the required 30-foot front building setback line, to allow the construction of a 147-square-foot porch at 616 Villawood Lane, at the request of Marion and Rebecca Singleton, being represented by Greg Frnka, GFP Architects, LLC. STAFF REP.: Matt Steer MIN041813 Page 1 of 5 )4%- p )4%- $%3#2)04)/. Presentation: City Planner, Matt Steer introduced this case to the Commission with exhibits. He mentioned 21 notices were mailed to property owners within 200 feet of this request; five returned in favor; zero in opposition. He stated that staff is recommending approval with one condition which he read into the record. Greg Frnka, GFP Architects, LLC, 446 W. Bethel Road, Coppell, Texas, was present to represent this case, to addr Public Hearing: Chairman Haas opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. No one spoke. Chairman Haas closed the public hearing. Action: PD-91R2-SF-7, Northlake Vice Chairman Sangerhausen made a motion to approve Case No. Woodlands Estates East, PH 1, Lot 10, Block 2 , a zoning change request from PD-91-SF-7 (Planned Development-91-Single Family-7) to PD-91R2-SF-7 (Planned Development-91 Revision 2-Single Family-7), subject to the following condition: 1.Replatting of the property to change the front yard building line to the proposed 22.5 feet. (6-0) Commissioner Pritzlaff seconded; motion carried , with Commissioners Pritzlaff, Robinson, Haas, Sangerhausen, Darling and Portman voting in favor. None opposed. 5. Consider approval of the Gateway Business Park II, Lot 1, Block B, (BMSC/Naterra Corp. Headquarters) Site Plan, to allow the construction of a two-story, approximately 317,212-square-foot office/manufacturing/warehouse building with phased parking, on 18.64 acres of property located at the southeast corner of Freeport Parkway and Wrangler Drive, at the request of SFPLP Holdings being represented by Clayton Strolle, P.E., Pacheco Koch, LLC. STAFF REP.: Marcie Diamond Presentation: Assistant Director of Planning, Marcie Diamond introduced this case to the Commission with exhibits, elevations and a color board. She stated that staff is recommending approval with one condition which she read into the record. Clayton Strolle, Pacheco Koch, LLC, 8350 N. Central Expwy., Suite 1000, Dallas Texas, was present to represent this case, to addr recommendations. Ralph Novak, SFPLP Holdings Management, LLC, 137525 Denton Drive, Dallas, Texas, addressed concerns from the Commission about the potential environment issues. MIN041813 Page 2 of 5 )4%- p )4%- $%3#2)04)/. Action: the Gateway Business Park II, Lot 1, Commissioner Darling made a motion to approve Block B, (BMSC/Naterra Corp. Headquarters) Site Plan , subject to the following amended conditions: 1. Replat being submitted to establish all necessary fire lanes and easements to support this proposed development. 2.Confirmation of a Spill Containment Plan by the Fire Marshal. (6-0) Commissioner Portman seconded; motion carried , with Commissioners Pritzlaff, Robinson, Haas, Sangerhausen, Darling and Portman voting in favor. None opposed. 6. Update on Council action for planning agenda items on March 26, 2013: A. An Ordinance for Case No. PD-210R-SF-9, Kaye Street, a zoning change from PD- 210-SF-9, to PD-210R-SF-9, to allow a home with stucco construction located at 413 Kaye Street. B. An Ordinance for Case No. PD-250R8-H, Old Town Addition (Main Street), a zoning change from PD-250-H, to PD-250R8-H, to revise the existing Conceptual Planned Development Ordinance, including Section 4, to provide for Administrative Review and approval of Detail Plans when in general conformance with the Concept Plan and conditions, on property located south of Bethel Road, north of Burns Road between Hammond and South Coppell Roads. C. Case No. ZC-624, Southwestern Industrial Addition, Lot 1, a zoning change request from C to LI, to be consistent with the zoning on the abutting properties on 0.9 acres of property located at the northeast corner of Southwestern Boulevard and South Coppell Road (440 Southwestern Blvd). D. Case No. PD-255R-SF, Westhaven, a zoning change request from PD-255-SF to PD-255R-SF, to reduce the rear yard setback from 50 feet from SH 121 R.O.W. to 45 feet on 11 lots containing 1.6 acres of property located south of S.H. 121, approximately 2,460 feet west of Magnolia Park. E. Case No. PD-133R5-SF-7, Magnolia North Addition, a zoning change request from PD-133-HC to PD-133R5-SF-7, to allow the development of 28 single-family lots and three (3) common area lots on 5.41 acres of property located along the south side of S.H. 121, approximately 260 feet west of North Denton Tap Road and to amend the Land Use Map of the Coppell 2030 Comprehensive Master Plan from F. A text amendment to ARTICLE 30 - Section 12-30-16(3), New restaurant in a lease space/building with an existing Special Use Permit for a restaurant, to eliminate the requirement for Administrative Approval of an SUP for a new restaurant occupant. G. A text amendment to ARTICLE 27 - DISTRICT, Section 12, to revise various provisions, including granting the Director of Planning approval authority to approve Detail Plans, after DRC review, if in compliance with the Concept Plan. H. A text amendment to ARTICLE 39 - BUILDING SITE CREATION AND SITE PLAN REVIEW, Section 12-39-2, Review of site plans, to allow the Planning & Zoning Commission to be the final authority on site plans. MIN041813 Page 3 of 5 )4%- p )4%- $%3#2)04)/. During the Pre-Session, Assistant Director of Planning, Marcie Diamond advised the Commission o, 2013 and stated that Council approved all of the above-stated items except Item E which was continued to the May 14, 2013, Council . Update on Council action for planning agenda items on April 9, 2013: A. An Ordinance for Case No. ZC-624, Southwestern Industrial Addition, Lot 1, a zoning change from C to LI, to be consistent with the zoning on the abutting properties on 0.9 acres of property located at the northeast corner of Southwestern Boulevard and South Coppell Road (440 Southwestern Blvd). B. An Ordinance for Case No. PD-255R-SF, Westhaven, a zoning change from PD- 255-SF to PD-255R-SF, to reduce the rear yard setback from 50 feet from SH 121 R.O.W. to 45 feet on 11 lots containing 1.6 acres of property located south of S.H. 121, approximately 2,460 feet west of Magnolia Park. C. An Ordinance for a text amendment to ARTICLE 27 - DEVELOPMENT DISTRICT, Section 12, to revise various provisions, including granting the Director of Planning approval authority to approve Detail Plans, after DRC review, if in compliance with the Concept Plan. D. An Ordinance for a text amendment to ARTICLE 30 - USE PERMITS, Section 12-30-16(3), New restaurant in a lease space/building with an existing Special Use Permit for a restaurant, to eliminate the requirement for Administrative Approval of an SUP for a new restaurant occupant. E. An Ordinance for a text amendment to ARTICLE 39 - BUILDING SITE CREATION AND SITE PLAN REVIEW, Section 12-39-2, Review of site plans, to allow the Planning & Zoning Commission to be the final authority on site plans. F. Case No. S-1137R3-SF-12, First United Methodist Church, Lot 1R, Block 1, a zoning change request from S-1137R2-SF-12 to S-1137R3-SF-12, to allow for the addition of a canopy at the entrance on the west elevation of the church on approximately 4.8 acres of property located at 420 S Heartz Road. G. Case No. PD-221R8-HC, Duke Lesley Addition (Hotel & Conference Center), a zoning change request from PD-221R2-HC to PD-221R8-HC, to attach a Detail Site Plan on 5.0 acres to allow the development of a hotel and a conference center to be located on the east side of Point West Boulevard, approximately 225 feet north of IH 635. H. Duke Lesley Addition, Lot 2R, Block C, Replat, being a replat of Lot 2, Block C, of the Duke Lesley Addition, to establish fire lane, mutual access and utility easements to allow the development of a hotel and a conference center to be located on the east side of Point West Boulevard, approximately 225 feet north of IH 635. I. Case No. PD-261-RBN, Belmont Landing, a zoning change request from C to PD- 261-RBN, for the development of 55 single-family residences and three (3) common area lots on 15.18 acres of property located on the south side of East Belt Line Road, approximately 450 feet west of South MacArthur Boulevard. J. Case No. S-1022R2-S-1022-Retail to S-1022R2-R, to permit the addition of a second drive-thru lane, order board, reconfiguration of the parking lot layout, changes to the exterior elevations and signage package on approximately 0.9 acres of property located at 125 South Denton Tap Road. MIN041813 Page 4 of 5 )4%- p )4%- $%3#2)04)/. During the Pre-Session, Assistant Director, Marcie Diamond advised the Commission of and stated that Council approved all of the above-stated items. 7. Assistant There were no additional comments ADJOURNMENT With nothing further to discuss, the meeting adjourned at approximately 6:58 p.m. __________________________________ Edmund Haas, Chairman __________________________________ Juanita A. Miles, Secretary MIN041813 Page 5 of 5 CITY OF COPPELL PLANNING DEPARTMENT STAFF REPORT CASE NO.: PD-149R2-SF-7, Vistas of Coppell 1A, Lot 2, Block L P&Z HEARING DATE: May 16, 2013 C.C. HEARING DATE: June 11, 2013 STAFF REP.: Gary L. Sieb, Director of Planning LOCATION: 729 Bella Vista Drive SIZE OF AREA: One 50 by 105 foot (5,250 square feet) residential lot. CURRENT ZONING: PD-149-SF-7 (Planned Development-149-Single Family-7) REQUEST: A zoning change to PD-149 Revision 2-SF-7 (Planned Development-149 Revision 2-Single Family-7), to allow a 5.25-foot encroachment over the required 20-foot rear building setback line, for the construction of a 288-square-foot addition to an existing residence. APPLICANT: Mr. Jayanth Ramani 729 Bella Vista Drive Coppell, TX. 75019 (972) 459-4765 Cell: (469) 585-4275 Email: jaysita@yahoo.com HISTORY : There has been no zoning history on this particular lot, although the subdivision of which this lot is a part was zoned Planned Development for reduced size residential construction (PD-149-SF-7) in May of 1996. At that time the developer had asked for single-family and apartment development on the entire 79-acre parcel. The Council approved the residential request and denied the apartment proposal. The property was eventually developed with all single family lots ranging in size from 5500 square feet to over 9000 square feet. ITEM # 4 Page 1 of 2 TRANSPORTATION : Bella Vista Drive is a typical residential street—50 feet of right-of-way, 27 feet of concrete pavement with sidewalks on both sides of the street. SURROUNDING LAND USE & ZONING : North: residential;PD-149-SF-7 in Coppell,City of Lewisville north of Highway 121 South: single family residences immediately adjacent, Andrew Brown Parksouth of levee; PD-149-SF and TC, Town Center East: single family residences; PD-149-SF-7 West: single family residences; PD-149-SF-7 COMPREHENSIVE PLAN : Coppell 2030, A Comprehensive Master Plan, shows this property as appropriate for its existing land use, Residential Neighborhood. DISCUSSION: This is a pretty straight-forward case. The applicant wishes to expand his residence by adding a 288 square foot addition to the rear of his existing home. In so doing he extends into the required 20-foot rear yard setback by a little over five feet. However, the fact that there is no alley behind his house and an existing 50- foot-wide utility easement is immediately adjacent to the rear property line reduces concerns regarding rear yard encroachment. We do not believe reducing the 20 feet setback to 14 feet six inches damages adjacent neighbors. Pending any substantial neighborhood opposition to the proposed rear yard reduction, we support this request. RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION: Staff is recommending APPROVAL of the request to reduce the required rear yard setback from 20 feet to 14 feet six inches, with the following conditions: 1.Specify scale on “Proposed Plan”. 2.Are windows 3 feet by 4 feet or 3 feet by 5 feet? Scale and measurements do not track. 3.Include North arrow on exhibit. ALTERNATIVES: 1.Recommend approval of the request 2.Recommend disapproval of the request 3.Recommend modification of the request 4.Take under advisement for reconsideration at a later date ATTACHMENTS: 1.Site Plan amendment exhibit. ITEM # 4 Page 2 of 2 CITY OF COPPELL PLANNING DEPARTMENT STAFF REPORT Belmont Landing, Preliminary Plat P&Z HEARING DATE: May 16, 2013 C.C. HEARING DATE: June 11, 2013 STAFF REP.: Marcie Diamond, Assistant Director of Planning LOCATION: South side of East Belt Line Road, west of South MacArthur Boulevard SIZE OF AREA: 15.18 acres of property CURRENT ZONING: PD-261-RBN (Planned Development 261-Residential Urban Neighborhood) REQUEST: A preliminary plat to develop 55 single-family lots and three (3) common area lots. APPLICANT: Prospective Purchaser: Engineer: David Weekley Homes Matthew Alexander 3301 North I-35 Dowdey, Anderson & Associates, Inc. Carrollton, Texas 75007 5225 Village Creek Drive , Suite 200 972-323-7503 Plano, Texas 75093 972-931-0694 malexander@daa-civil.com HISTORY : On April 9, 2013, Council followed the recommendation of the Planning and Zoning Commission and approved a rezoning request from C (Commercial) to PD-261-RBN (Planned Development 261-Residential Urban Neighborhood), to allow the development of 55 single-family residences and three (3) common area lots. TRANSPORTATION : E. Belt Line Road is on the Thoroughfare Plan as a six-lane divided, major thoroughfare. Currently there are two lanes in each direction and an oversized median which could accommodate widening to six lanes if warranted in the future. SURROUNDING LAND USE & ZONING : North- Single Family; SF-9 – The Hollows of Northlake Woodlands South - Flood Plain and Single Family (Hemmingway Court); City of Irving East - Retail and Restaurants; PD-157-C-Valley Ranch Plaza Shopping center West - Undeveloped - Cypress Watters – Potential TOD; City of Dallas ITEM # 5 Page 1 of 2 COMPREHENSIVE PLAN : Coppell 2030, A Comprehensive Master Plan, designates this property as suitable for Urban Residential Neighborhood , which is defined as areas to provide “for a wide variety of higher density residential uses (typically greater than four dwelling units per acre) that serve the needs of residents seeking alternatives to low and medium density single-family detached housing”. DISCUSSION: This preliminary plat is essentially identical to the Detail Site Plan that was attached to the PD zoning that was established last month. It provides for the platting of 55 single family lots and three common area lots. PD conditions establish various screening, landscaping and development regulations and assure that all common areas and fencing are maintained by a Homeowners Association. RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION: Staff is recommending APPROVAL of the Preliminary Plat for Belmont Landing, subject to the following conditions: 1.There may be additional comments upon detail engineering review. 2.Park development fees will be assessed at $1,285 per unit. 3.Review and approval of the HOA documents by the City Attorney prior to filing the Final Plat. ALTERNATIVES: 1.Recommend approval of the request 2.Recommend disapproval of the request 3.Recommend modification of the request ATTACHMENTS: 1.Preliminary Plat ITEM # 5 Page 2 of 2 INC.ES,TAICOSSA&NOSREDNA,YEDWDOONIITDDA SY., Tc, InsateciossA&onsrndeA,ydewoDt,soys, tMP25:32:122013/6/5,TALPP-12061,gwd.TALPP-P12061\12061\DDLstcojerP:\P CITY OF COPPELL PLANNING DEPARTMENT STAFF REPORT Gateway Business Park II, Lot 1R, Block B, - BMSC/Naterra Corp. Headquarters, Replat P&Z HEARING DATE: May 16, 2013 C.C. HEARING DATE: June 11, 2013 STAFF REP.: Marcie Diamond, Assistant Director of Planning LOCATION: SEC of Freeport Parkway & Wrangler Drive SIZE OF AREA: 18.4 acres of property CURRENT ZONING: LI (Light Industrial) REQUEST: A replat to establish setback lines and necessary easements to allow the construction of a 312,212-square-foot, two-story office/warehouse building. APPLICANT: Owner: Engineer: SFPLP Holdings Management, LLC Clayton Strolle, P.E. 137525 Denton Drive Pacheco Koch, LLC Dallas, Texas 75234 8350 N. Central Expressway 972-241-9665 Dallas, Texas 75206 972-235-3031 cstrolle@pkce.com HISTORY : In 1998 a PID was established for Gateway Business Park, which provided landscaping and business park signage for this development. In 1990, a preliminary plat for 225 acres was approved. Since that time, approximately one- half of the park has been developed and is home to companies such as Brinks, Avaya, UPS, Haverty’s, and is the future home of AAA which will be occupying the two, a two-story office buildings on the west side of Freeport Parkway at IH 635. In 1999, the subject property was part of a three-lot Final Plat of 32.8 acres to allow the development of a two-story, 104,000-square-foot office building on IH 635 and Freeport Parkway. On April 18, 2013, the Planning and Zoning Commission approved a site plan for a two-story, 317,212-square-foot office/manufacturing/warehouse building with phased parking on this 18.4 acre tract of land subject to a replat being submitted to establish all necessary fire lanes and easements to support this proposed development and confirmation of a Spill Containment Plan by the Fire Marshal. ITEM # 06 Page 1 of 2 TRANSPORTATION : Freeport Parkway is a four-lane divided thoroughfare, built within a 110-foot R.O.W. Wrangler Drive is a four-lane undivided thoroughfare, built within 70 feet of R.O.W., and Dividend is a four-lane divided thoroughfare, built within 75 foot R.O.W. SURROUNDING LAND USE & ZONING : North- Vacant land and Office/warehouse; LI (Light Industrial) South - Vacant and Office Buildings; LI (Light Industrial) East - Coppell Middle School East and Athletic Fields; C (Commercial) West - Future Home of AAA, Office; LI (Light Industrial) COMPREHENSIVE PLAN : The Coppell 2030 Comprehensive Master Plan shows this property as suitable for Industrial Special District uses. th DISCUSSION: As discussed in the History section of this staff report, on April 18 the Planning and Zoning Commission approved a site plan to allow construction of an office/manufacturing/warehouse building. The owner/occupant will be BMSC/Naterra who is consolidating their facilities and relocating their headquarters, manufacturing and warehouse functions to this new 317,000-square foot building. BMSC (Beauty Manufacturing Solutions, Corp) formulates and manufactures an extensive range of cosmetics and personal care products for men, women, and children. Naterra manufactures skin care products, including Tree Hut, Baby Magic and phase+. Per the Planning and Zoning Commission’s recommendation, staff has forwarded the applicant information concerning permit process from the Trinity River Authority relating Industrial Discharge into the Sanitary Sewer. This replat establishes setback lines and utility and fire lane easements to support this development. RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION: Staff is recommending APPROVAL of Gateway Business Park II, Lot 1R, Block B, (BMSC/Naterra Corp), Replat, with no conditions ALTERNATIVES: 1.Recommend approval of the request 2.Recommend disapproval of the request 3.Recommend modification of the request ATTACHMENTS: 1.Replat ITEM # 06 Page 2 of 2 NEC FREEPORT PARKWAY AND DIVIDEND DR. NEC FREEPORT PARKWAY AND DIVIDEND DR. MA60:83102/7/5DEVASTSAL ]tuoyaLllarevO[GWD.GNINOZLLAREVO-Z\TESNALP\YRANIMILERP\GWD\EKALROBRA-10280396\LIVIC_IRF\TCEJORP\ATAD\10PFIRF\\EMANGWD MA41:013102/7/5YELHSA,SMAILLIWYBDETTOLP 2-TTEEHSEESENILHCTAM MA60:83102/7/5DEVASTSAL ]1TEEHS[GWD.YEVRUSEERT-T\TESNALP\YRANIMILERP\GWD\EKALROBRA-10280396\LIVIC_IRF\TCEJORP\ATAD\10PFIRF\\EMANGWD MA93:93102/7/5YELHSA,SMAILLIWYBDETTOLP 1-TTEEHSEESENILHCTAM MA60:83102/7/5DEVASTSAL ]2TEEHS[GWD.YEVRUSEERT-T\TESNALP\YRANIMILERP\GWD\EKALROBRA-10280396\LIVIC_IRF\TCEJORP\ATAD\10PFIRF\\EMANGWD MA04:93102/7/5YELHSA,SMAILLIWYBDETTOLP CITY OF COPPELL PLANNING DEPARTMENT STAFF REPORT Easthaven, Preliminary Plat P&Z HEARING DATE: May 16, 2013 C.C. HEARING DATE: June 11, 2013 STAFF REP.: Marcie Diamond, Assistant Director of Planning LOCATION: South side of S.H. 121, west of Denton Tap Road SIZE OF AREA: 22 acres of property CURRENT ZONING: R (Retail) – Proposed: PD-264-RBN-5 REQUEST: A preliminary plat to subdivide 22 acres into 58 single-family lots and (3) three common area lots. APPLICANT:Prospective Purchaser: Engineer: Frederick S. Phillips Mark Harris Amalgamated Development, L.P. Kimley-Horn & Associates, Inc. 5055 Keller Springs Rd # 170 5750 Genesis Court Addison, Texas 75001 Frisco, Texas 75034 Fspj87@gmail.com mark.harris@kimley-horn.com HISTORY : The subject property was zoned Retail in 1983. In 2003, the designation on the Comprehensive Land Use Plan was changed from Light Industrial/Showroom Uses to Freeway Commercial. As part of the Council’s action, although originally proposed to rezoned from Retail to Highway Commercial, per request of the neighbors, and as agreed to by the property owner, this property retained its R (Retail) zoning designation. On the property abutting to the west, Council approved the Westhaven PD and Preliminary Plat to permit 297 single family homes, and 37 common area lots to be in accordance with the Coppell 2030, A Comprehensive Master Plan, which designates this property as suitable for Urban Residential Neighborhood. On February 12, 2013 City Council approved the Final Plat for Phase 1 of this th, development for 143 residential lots and 26 common area lots. On March 26 the Westhaven PD was amended to reduce the rear yard setback from 50 feet from SH 121 R.O.W. to 45 feet on 11 lots. ITEM # 8 Page 1 of 2 TRANSPORTATION : State Highway 121 is a Freeway (Principal Arterial) built to standard, within a variable right-of-way. SURROUNDING LAND USE & ZONING : North- S.H. 121, HC (Highway Commercial), undeveloped South - SF-9 & SF-12 – Copperstone, single family East - PD-133R-SF-9 – Magnolia Park, single family West - PD-255-SF – Westhaven (single family, under construction) COMPREHENSIVE PLAN : Coppell 2030, A Comprehensive Master Plan, designates this property as suitable for Urban Residential Neighborhood , which is defined as areas to provide “for a wide variety of higher density residential uses (typically greater than four dwelling units per acre) that serve the needs of residents seeking alternatives to low and medium density single-family detached housing”. DISCUSSION: This is a companion request to the PD which establishes the lotting pattern, circulation and special conditions as required for this development. This exhibit is essentially the same as the Detail Site Plan, so similar conditions will be imposed. RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION: Staff is recommending APPROVAL of Easthaven Preliminary Plat, subject to the following conditions: 1.There may be additional comments upon detail engineering review. 2.Revise the PD Conditions and Variances to reflect as incorporated in the PD Zoning. 3.Submission and approval of an off-site Easement, to be filed with the Final Plat, which establishes the temporary second point of access (all weather surface) to be provided for a period not to exceed two years, and further provides that after the two-year period, permanent (concrete) access will be constructed. 4.Provide stamped concrete at Easthaven Drive and the SH 121 Service Road. 5.Tree removal permit will be required prior to the removal of any trees. 6.Park Fees in the amount of $1,280 per unit shall be assessed. 7.CLOMR approval prior to Final Plat approval. ALTERNATIVES: 1.Recommend approval of the request 2.Recommend disapproval of the request 3.Recommend modification of the request ATTACHMENTS: 1.Preliminary Plat ITEM # 8 Page 2 of 2 MA50:83102/7/5DEVASTSAL ]tuoyaLllarevO[GWD.TALPMILERPLLAREVO-C\TESNALP\YRANIMILERP\GWD\EKALROBRA-10280396\LIVIC_IRF\TCEJORP\ATAD\10PFIRF\\EMANGWD MA31:013102/7/5YELHSA,SMAILLIWYBDETTOLP 3-PTEEHSEESENILHCTAM MP13:63102/6/5DEVASTSAL ]2TEEHS[GWD.TALPMILERP-C\TESNALP\YRANIMILERP\GWD\EKALROBRA-10280396\LIVIC_IRF\TCEJORP\ATAD\10PFIRF\\EMANGWD MA40:83102/7/5YELHSA,SMAILLIWYBDETTOLP 2-PTEEHSEESENILHCTAM MP13:63102/6/5DEVASTSAL ]3TEEHS[GWD.TALPMILERP-C\TESNALP\YRANIMILERP\GWD\EKALROBRA-10280396\LIVIC_IRF\TCEJORP\ATAD\10PFIRF\\EMANGWD MA50:83102/7/5YELHSA,SMAILLIWYBDETTOLP CITY OF COPPELL PLANNING DEPARTMENT STAFF REPORT Vista Point II, Lot 6R, Block A, Replat P&Z HEARING DATE: May 16, 2013 C.C. HEARING DATE: June 11, 2013 STAFF REP.: Marcie Diamond, Assistant Director of Planning LOCATION: NWC MacArthur Boulevard & Forest Hill Drive SIZE OF AREA: 2.6 acres of property CURRENT ZONING: PD-199-HC (Planned Development-199-Highway Commercial) REQUEST: A replat of Lots 6 and 7, Block A, into one lot and to establish easements, fire lanes and setbacks to allow the development of a Day Care Center. APPLICANT: Prospective Purchaser: Property Owner: David Newton Simon Beakley Children's Learning Adventure 121 Crossing LTD Childcare Centers (CLA) 6900 Dallas Parkway 3131 E Camelback Rd, Suite 420 Suite 780 Phoenix, AZ 85016 Plano, Texas 75024 602-707-6991 972-698-5399 dnewton@childrenslearningadventure.com HISTORY: The subject property lies within Denton County and was originally part of the city of Lewisville when the original plat for Vista Ridge Business Park was recorded in September of 1986. Since that time, the city of Coppell has annexed this and other portions of that Business Park. On December 16, 1999, the Planning and Zoning Commission recommended denial of a request for a PD for a gas station, convenience store and car wash on 1.5 acres at this corner of S.H. 121 and MacArthur Boulevard. This recommendation was not appealed to City Council. In September 2001, Council approved a Site Plan and Replat to allow for the construction of a one-story, 71,000-square-foot office building on seven acres. That building was never built and the site plan expired. On April 13, 2004, Council approved a Concept Planned Development to allow the construction of 210,000-square feet of office/warehouse/assembly buildings (total of 6 buildings) and five retail pad sites. In August 2004, Council approved the Detail ITEM # 10 Page 1 of 3 Plan for the first phase of this development, consisting of three buildings, totaling 93,550-square feet. The second three buildings were approved in April 2006. Also in 2004, with the original Concept Plan, an SUP for a gas station and car repair on Lot 4 of this PD was approved, which subsequently expired. A modified SUP for the same uses was again approved in May 2005. On April 12, 2005, Council approved an amendment to this PD to allow the development of the Bank of Texas on Lot 5, which abuts the subject property to the north. On November 14, 2006, Council approved a Site Plan to allow a 9,300-square- foot retail building replacing the previously approved gas station/convenience store at the corner of SH 121 and MacArthur Blvd. Firestone Auto Repair was completed in April of 2007 on the land adjacent to the retail building. On October 13,2009, Council approved a PD Amendment and a replat which allowed that lot to be subdivided into two lots to allow the existing buildings (the retail and the Firestone) to be on individual lots to permit separate ownership. Zimmer purchased the retail building, and was denied a PD amendment to allow for attached signage which was not in accordance with the sign regulations. Since that time, the citywide Sign Ordinance has been revised, and Zimmer was allowed their desired sign. There has been no zoning or platting activity on this property currently being proposed for a day care center since the Concept PD was originally established in 2004. TRANSPORTATION: MacArthur Boulevard is a P6D Major thoroughfare built to standard with a six- lane divided street contained within a 120-foot right-of-way. SURROUNDING LAND USE AND ZONING: North- Bank of Texas; PD-199-R2-HC South- Levee and Trail System (approx.330 foot wide) and The Peninsulas; PD- 132-SF-9 East-Villas of Lake Vista; PD-202-TH-1 West-Office/warehouse/showroom; PD-199R3-HC COMPREHENSIVE PLAN : Coppell 2030, A Comprehensive Master Plan, designates this area for Freeway Special District. DISCUSSION: This is a companion request to the PD amendment to allow the development of a day care center. This request is to replat two lots into one to accommodate this development. There are several easements that needed to be relocated and setbacks established. The overall plat establishes mutual access that allows for internal ITEM # 10 Page 2 of 3 circulation as well as access to abutting street system. The front building lines along both MacArthur and Forest Hill Drive have been established at 60 feet. RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION: Staff is recommending APPROVAL of the replat of Vista Point II, Lot 6R, subject to the following conditions 1.There may be additional comments upon Detail Engineering review. 2.Add “Lot 6R, Block A” to the City Secretary’s signature block. ALTERNATIVES: 1.Recommend approval of the request 2.Recommend disapproval of the request 3.Recommend modification of the request 4.Take under advisement for reconsideration at a later date ATTACHMENTS: 1.Replat ITEM # 10 Page 3 of 3 CITY OF COPPELL PLANNING DEPARTMENT STAFF REPORT North Gateway Plaza, Lot 7R, Block A, Final Plat P&Z HEARING DATE: May 16, 2013 C.C. HEARING DATE: June 11, 2013 STAFF REP.: Matt Steer, City Planner LOCATION: 775 North Denton Tap Road SIZE OF AREA: 1.88 acres of property CURRENT ZONING: PD-240R4-HC (Planned Development-240 Revision 4-Highway Commercial) REQUEST: A final plat to establish various utility and fire lane easements to allow the development of a 6,542 square-foot restaurant, with a 964-square-foot patio and 2,500 square foot of retail uses. APPLICANT: Owner Engineer Dirk Laukien Binkley & Barfield/ C&P 24 Waterway Ave., Suite 225 Grant Woodfin The Woodlands, TX 77380 Richardson, TX 75080 (713) 805-8509 (972) 644-2800 gwoodfin@bbcpi.com HISTORY : The Conceptual PD was approved on April 14, 2009, for a nine-lot commercial development on 12.36 acres. A Detail Plan was approved to allow the development of a 6,468-square--thru on 2.07 acres for Lot 5, Block A. Another Detail Plan was approved to allow the development of an 8,100-square-foot structure with professional/medical office and personal service uses, on 1.62 acres for Lot 9, Block A. In May 2011, Lot 6, Block A, was approved for a 4,200 square foot medical office building. Each of these sites has since been occupied with buildings. In January of this year, a two- story medical/office building with a 19,929-square-foot hospital and an 18,986- square-foot medical office was approved on the westernmost property. This property has not been platted and no construction has taken place. TRANSPORTATION : Denton Tap Road is a P6D divided major arterial built to standard in a 150-foot right-of-way. ITEM # 12 Page 1 of 2 SURROUNDING LAND USE & ZONING : North - office; PD-240R2-HC (Planned Development-240 Revision 2-Highway Commercial) South - office; PD-240R3-HC (Planned Development-240 Revision 3-Highway Commercial) East - Coppell Market Street Center; PD-228-HC (Planned Development-228- Highway Commercial) West - vacant and residential; PD-240R4-HC (Planned Development-240 Revision 4-Highway Commercial) and PD-134R-SF-7 (Planned Development-134 Revised- Single Family-7) COMPREHENSIVE PLAN : The Coppell 2030 Comprehensive Master Plan, adopted March 22, 2011, shows the property as suitable for Freeway Special District. DISCUSSION: This is the companion request to PD-240R5-HC (Black Walnut Café). The only outstanding issue is that recordation of all off-site easements are needed prior to recordation of this plat. This recording information shall be shown on the plat. The applicant has agreed with this condition and therefore, staff recommends approval. RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION: Staff is recommending APPROVAL of Lot 7R, Block A, North Gateway Plaza Final Plat subject to the following condition being met: 1.There will be additional comments generated upon detailed engineering plan review. 2.Some drainage will need to be accommodated on the mutual access drive. 3.File all off-site easements and note recording information on plat prior to plat recordation. ALTERNATIVES: 1.Recommend approval of the request 2.Recommend disapproval of the request 3.Recommend modification of the request ATTACHMENTS: 1.Final Plat (2 Pages) ITEM # 12 Page 2 of 2 CITY OF COPPELL PLANNING DEPARTMENT STAFF REPORT CASE NO.: PD-108R11-H, Old Town (Main Street), Phase II P&Z HEARING DATE: May 16, 2013 C.C. HEARING DATE: June 11, 2013 STAFF REP.: Matt Steer, City Planner LOCATION: NEC of South Coppell Road & the drive leading to the Service Center SIZE OF AREA: 8.64 acres of property CURRENT ZONING: PD-108R8-H (Planned Development-108 Revision 8-Historic) REQUEST: A zoning change to PD-108R11-H (Planned Development-108 Revision 11- Historic), to allow the construction of 64 patio-home lots and five common area lots. APPLICANT: Developer: Engineer: Charles Cotton Mike Glenn CSE Commercial Real Estate, Ltd. Glenn Engineering Corp. nor Road 105 Decker Ct, Suite 910 Irving, TX 75062 Irving, TX 75062 (469) 417-0102 (972) 717-5151 Charles@csecre.com cmglenn@glennengineering.com HISTORY : Overall, this property has had a long history of development proposals. Prior to 1973, the majority of land between Denton Tap and Coppell Roads, north of the Cotton Belt Railroad (now DART right-of-way) and south of Bethel Road, was zoned SF-7 and SF- 10. In March of 1973 approximately 100 acres was zoned for Commercial and Planned Development for a Family Entertainment Center, similar to Sandy Lake Park, at the request of the owner shown to be Coppell Historical Corporation. That proposal was never constructed. In January of 1991, 115 acres including the 100 acres just mentioned was reclassified to Planned Development-Light Industrial at the request of Centre Development Co., representing the Baptist Foundation of Texas, as owner. That plan showed commercial, office and light industrial uses surrounding park land and an extension branch of Texas A&M University. That plan never materialized, and in January of 1997, the Baptist Foundation sold 21 acres of this property for residential development-Summit at the Springs, a 55-lot single-family subdivision. In August of 1998, Council approved a ten-acre, 23-lot residential subdivision on part of the remaining Baptist Foundation property known as The Reserve. In June of 1999, City Council denied a zoning request for 102 single-family residential lots on 37 acres on the western portion of the remaining Foundation property adjacent to Coppell Road. Sometime later, ITEM # 13 Page 1 of 4 the city purchased the land for future city uses, including park, open space and public facility possibilities. At about that same time, First Baptist Church of Coppell purchased 20 acres of Baptist Foundation property at the corner of Denton Tap and Bethel Roads. That property has since been sold to Toll Brothers for a 53-lot residential subdivision. In December of 2000, Council approved a plan for the Coppell Service Center on 7.5 acres, which has subsequently been constructed, and in June of 2005, approved a two-phase medical complex on 3.2 acres of property along Bethel Road. Phase I of the medical complex has been constructed and occupied. In August 2007, Council approved an 11-acre development along the east side of S. Coppell Road, including a conference center, retail/office/boutique hotel use and a pet care facility. This development was never constructed and the property was sold back to the City of Coppell. The northern five lots of this property are proposed to be replatted with this proposal. In October 2007, Council approved the Grapevine Springs Community Center on the property directly to the east (70 feet of which is proposed to be replatted with this proposal). TRANSPORTATION : Coppell Road, south of Bethel Road, that some of the proposed housing will front upon, is a two-lane, improved, 36-foot wide concrete street with angled parking within a 90-foot right-of-way. SURROUNDING LAND USE & ZONING : North : residential; H (Historic) South: vacant; PD-108R8-H (Planned Development-108 Revision 8- Historic) East: Grapevine Springs Community Center; PD-108R10-H (Planned Development-108 Revision 10-Historic) West: residential; PD-250R-H (Planned Development-250 Revised-Historic) COMPREHENSIVE PLAN : Coppell 2030, A Comprehensive Master Plan shows the property as suitable for development in accordance with the Old Coppell Historic Special Area Plan. DISCUSSION: This is a detailed development plan for the property on the east side of South Coppell Road across from the patio homes currently under development by Darling Homes. CSE Commercial is purchasing the land from the city and proposing a similar product as is under construction across the road; hence, the subdivision is being called Main Street Phase II and will look like a continuous development. As seen across the road, narrow lots, rear entry garages, minimal setbacks, front porches, a mixture of building materials, all serve to create a special image for this portion of Old Coppell. A sample of typical elevations that will be built is attached. The patio homes fronting on S. Coppell Road and the west side of Cameron Court will be an identical product as is being built today (east side of S. Coppell Road). Lot sizes are basically 30 feet in width by 95 to 100 feet in depth. Residences are proposed to be two-story units with two-car rear-entry garages, and could reach 60% lot coverage. A total of thirteen parking spaces have been provided in two locations, fulfilling the projected guest parking demands of the narrow lots on the west side of Cameron Court, those without sufficient on-street guest parking. ITEM # 13 Page 2 of 4 On the east side of proposed Cameron Court, larger front-entry homes are planned. These lots have 60 to 70-foot lot widths and 105-foot lot depths and approach 50% coverage. These lots will back onto the Grapevine Community Center property. There will be five different elevations from which to choose, including one-story and two-story units. Three of the typical elevations have been provided within the attachments. An overall landscape plan has also been included for the landscaping of the common area lots and streetscaping along South Coppell Road. In addition to one, 3-caliper-inch overstory tree proposed for each lot, a total of 15 overstory trees (eight Shumard Oak, four Live Oak, three Cedar Elm) are proposed within the common areas and landscape islands on S. Coppell Road. Lot 1X, Block A, abuts the existing Service Center drive and will have a 6-foot board on board fence with trim cap for screening purposes. There is a gate proposed in this location to provide emergency vehicles an exit in the event there is an emergency. The drive is constructed of grass-crete allowing grass to penetrate and will only be used when necessary. The applicant has agreed to provide a 6-foot masonry wall along the southeast property line to screen from the Coppell Service Center, a higher intensity nonresidential use. The plans will need to be revised, as an 8- foot wood fence is currently depicted. leading from this development through the Grapevine Community Center property to Grapevine Springs park. The applicant will need to coordinate with the Parks Department for timing and trail creation. A 6-foot wood fence is shown on the northern property line adjacent to the Old Town Medical Center parking lot. Typically, a masonry wall would be required, but staff can recommend granting an exception because of the light intensity of this office use. In addition, all fencing visible on the pad sites will be decorative metal creating an openness to the overall development, very important with the minimal yards in this project. There are a total of 499 caliper-inches of trees protected on site, 427 caliper- inches of which are proposed to be removed. After the 14% preservation credit is applied, as allowed by ordinance, 367 caliper inches are required to be mitigated ($36,700). The applicant is requesting a variance to the tree preservation requirements and the asking that the trees being planted in the common areas and on each of the lots be contributed toward this amount. All-in-all, this proposal meets the objectives of the Old Coppell Plan, and we can support this application, provided the tree mitigation/retribution issue is resolved at Council. RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION: Staff is recommending APPROVAL of PD-108R11-H, subject to the following conditions being met: 1.There will be additional comments during detailed engineering plan review. 2.Lot 1, Block A Grapevine Springs Community Center be replatted to reflect the new boundary created by this proposal. 3.Park Development fees are $1,285 per unit. 4.Tree Removal Permit is required prior to the start of construction. 5.Revise the wood fence on the southeast property line to reflect masonry and show details. ITEM # 13 Page 3 of 4 6.Label the proposed alley running east/west on the north end of the property as a fire lane/mutual access easement. ALTERNATIVES: 1.Recommend approval of the request 2.Recommend disapproval of the request 3.Recommend modification of the request 4.Take under advisement for reconsideration at a later date ATTACHMENTS: 1.Site Plan 2.Landscape Plan 3.Tree Survey 4.Typical Elevations ITEM # 13 Page 4 of 4 COPPELL, TEXAS PHASE II SITE PLAN OLD TOWN (MAIN STREET) OVERALL PD-108R11-H 100' 5' M.U. & D. Esmt. 5' M.U. & D. Esmt. 5' M.U. & D. Esmt. 5' M.U. & D. Esmt. 95' 100' 5' M.U. & D. Esmt.5' M.U. & D. Esmt. 20' 105' Houston Street Houston Street Common Area Lot 4X 100' 95' 20' 5' M.U. & D. Esmt. 5' M.U. & D. Esmt. 105' 5' M.U. & D. Esmt.5' M.U. & D. Esmt. 5' M.U. & D. Esmt. 5' M.U. & D. Esmt. 5' M.U. & D. Esmt. 5' M.U. & D. Esmt. 5' M.U. & D. Esmt.5' M.U. & D. Esmt. 5' M.U. & D. Esmt.5' M.U. & D. Esmt. 5' M.U. & D. Esmt.5' M.U. & D. Esmt. 5' M.U. & D. Esmt. 5' M.U. & D. Esmt. 5' M.U. & D. Esmt. 5' M.U. & D. Esmt. 11'11' 105' 5' M.U. & D. Esmt. 5' M.U. & D. Esmt. 5' M.U. & D. Esmt. 5' M.U. & D. Esmt. 5' M.U. & D. Esmt. 5' M.U. & D. Esmt. 5' M.U. & D. Esmt. 5' M.U. & D. Esmt. 5' M.U. & D. Esmt.5' M.U. & D. Esmt. 100' 95' 5' M.U. & D. Esmt.5' M.U. & D. Esmt. 20' 105' Travis Street Travis Street 100' 95.00' 20' 5' M.U. & D. Esmt. 5' M.U. & D. Esmt. 5' M.U. & D. Esmt. 5' M.U. & D. Esmt. 5' M.U. & D. Esmt. 5' M.U. & D. Esmt. 5' M.U. & D. Esmt. 5' M.U. & D. Esmt. 95.00' 5' M.U. & D. Esmt. 5' M.U. & D. Esmt. 5' M.U. & D. Esmt. Alley Common Area Lot 1X 15' Utility Easement 5' T.X.U. Easement Existing Access Road Burns St. COPPELL, TEXAS PHASE II SITE PLAN OLD TOWN (MAIN STREET) SOUTH DETAIL PD-108R11-H LINE MATCH 25' Travis Street Travis Street Alley Common Area Lot 1X 15' Utility Easement 5' T.X.U. Easement Existing Access Road COPPELL, TEXAS PHASE II SITE PLAN OLD TOWN (MAIN STREET) NORTH DETAIL PD-108R11-H EQ.EQ. 3"3" 2'-6" ( 8' FENCE ) 6'-0"-8'-0"1'-6" ( 6' FENCE )4" Houston Street Houston Street Common Area Lot 4X LINE MATCH COPPELL, TEXAS PHASE II TREE SURVEY OLD TOWN (MAIN STREET) PD-108R11-H Existing Access Road CITY OF COPPELL PLANNING DEPARTMENT STAFF REPORT Old Town (Main Street) Phase II, Replat P&Z HEARING DATE: May 16, 2013 C.C. HEARING DATE: June 11, 2013 STAFF REP.: Matt Steer, City Planner LOCATION: NEC of South Coppell Road and the drive leading to the Service Center SIZE OF AREA: 8.64 acres of property CURRENT ZONING: PD-108R8-H (Planned Development-108 Revision 8-Historic) REQUEST: A replat of Lots 1-5, Block A, Villages of Old Coppell into 64 residential lots and five common area lots. APPLICANT: Developer: Engineer: Charles Cotton Mike Glenn CSE Commercial Real Estate, Ltd. Glenn Engineering Corp. r Road 105 Decker Ct, Suite 910 Irving, TX 75062 Irving, TX 75062 (469) 417-0102 (972) 717-5151 Charles@csecre.com cmglenn@glennengineering.com HISTORY : Overall, this property has had a long history of development proposals. Prior to 1973, the majority of land between Denton Tap and Coppell Roads, north of the Cotton Belt Railroad (now DART right-of-way) and south of Bethel Road, was zoned SF-7 and SF- 10. In March of 1973 approximately 100 acres was zoned for Commercial and Planned Development for a Family Entertainment Center, similar to Sandy Lake Park, at the request of the owner shown to be Coppell Historical Corporation. That proposal was never constructed. In January of 1991, 115 acres including the 100 acres just mentioned was reclassified to Planned Development-Light Industrial at the request of Centre Development Co., representing the Baptist Foundation of Texas, as owner. That plan showed commercial, office and light industrial uses surrounding park land and an extension branch of Texas A&M University. That plan never materialized, and in January of 1997, the Baptist Foundation sold 21 acres of this property for residential development-Summit at the Springs, a 55-lot single-family subdivision. In August of 1998, Council approved a ten-acre, 23-lot residential subdivision on part of the remaining Baptist Foundation property known as The Reserve. In June of 1999, City Council ITEM # 14 Page 1 of 3 denied a zoning request for 102 single-family residential lots on 37 acres on the western portion of the remaining Foundation property adjacent to Coppell Road. Sometime later, the city purchased the land for future city uses, including park, open space and public facility possibilities. At about that same time, First Baptist Church of Coppell purchased 20 acres of Baptist Foundation property at the corner of Denton Tap and Bethel Roads. That property has since been sold to Toll Brothers for a 53-lot residential subdivision. In December of 2000, Council approved a plan for the Coppell Service Center on 7.5 acres, which has subsequently been constructed, and in June of 2005, approved a two-phase medical complex on 3.2 acres of property along Bethel Road. Phase I of the medical complex has been constructed and occupied. In August 2007, Council approved an 11- acre development along Coppell Road, including a conference center, retail/office/boutique hotel use and a pet care facility. This development was never constructed and the property was sold back to the City of Coppell. The northern five lots of this property are proposed to be replatted with this proposal. In October 2007, Council approved the Grapevine Springs Community Center on the property directly to the east (70 feet of which is proposed to be replatted with this proposal). TRANSPORTATION : Coppell Road, south of Bethel Road, that some of the proposed housing will front upon, is a two-lane, improved, 36-foot wide concrete street with angled parking within a 90-foot right-of-way. SURROUNDING LAND USE & ZONING : North : residential; H (Historic) South: vacant; PD-108R8-H (Planned Development-108 Revision 8- Historic) East: Grapevine Springs Community Center; PD-108R10-H (Planned Development-108 Revision 10-Historic) West: residential; PD-250R-H (Planned Development-250 Revised-Historic) COMPREHENSIVE PLAN : Coppell 2030, A Comprehensive Master Plan shows the property as suitable for development in accordance with the Old Coppell Historic Special Area Plan. DISCUSSION: This is the companion request to PD-108R11-H, Old Town (Main Street) Phase II. Only a few outstanding conditions remain. The city will be responsible for the replatting of the Service Center and Grapevine Springs properties. There are a few standard comments that relate to additional engineering comments, park development fees, tree removal permit and HOA/POA documents that tract with virtually every residential development. A drafting condition relates to property dimensions that are not currently shown. These dimensions are dependent upon a revision to the boundary survey defining the property to be sold. Staff recommends approval subject to these conditions being addressed. ITEM # 14 Page 2 of 3 RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION: Staff is recommending APPROVAL of Old Town (Main Street) Phase II Replat, subject to the following conditions: 1.There will be additional comments generated upon detailed engineering plan review. 2.Park Development fees are $1,285 per unit. 3.A Tree removal permit is required prior to the start of construction. 4.A replat is needed for Grapevine Springs Community Center. 5.Replat of proposed Lot 14, Block A into the Coppell Service Center plat is needed. 6.Submit POA documents showing maintenance responsibilities of common areas, walls, and fences. 7.Include all property dimensions on plat, including corner clips. 8.Label the proposed alley running east/west on the north end of the property as a fire lane/mutual access easement. ALTERNATIVES: 1.Recommend approval of the request 2.Recommend disapproval of the request 3.Recommend modification of the request ATTACHMENTS: 1.Replat ITEM # 14 Page 3 of 3 100' 5' M.U. & D. Esmt. 5' M.U. & D. Esmt. 5' M.U. & D. Esmt. 5' M.U. & D. Esmt. 95' 100' 5' M.U. & D. Esmt. 5' M.U. & D. Esmt. 20' 105' Houston Street Houston Street Common Area Lot 4X 100' 95' 20' 5' M.U. & D. Esmt. 5' M.U. & D. Esmt. 105' 5' M.U. & D. Esmt. LINE PROPERTY SWALE CENTERLINE 105' 25'25' 100' 95' 20' 105' Travis Street Travis Street 100'95.00' 20' 5' M.U. & D. Esmt. 5' M.U. & D. Esmt. 5' M.U. & D. Esmt. 95.00' Alley Common Area Lot 1X 15' Utility Easement 5' T.X.U. Easement CITY OF COPPELL PLANNING DEPARTMENT STAFF REPORT CASE NO.: PD-262-H, Old Town Coppell Deli, Lot 1, Block A P&Z HEARING DATE: May 16, 2013 C.C. HEARING DATE: June 11, 2013 STAFF REP.: Matthew S. Steer, City Planner LOCATION: 449 W. Bethel Road SIZE OF AREA: 9,481 square feet of property CURRENT ZONING: H (Historic) REQUEST: A zoning change to PD-262-H (Planned Development-262-Historic), to demolish the existing restaurant and allow construction of a 1,995-square-foot restaurant/convenience store with an 850-square-foot patio. APPLICANT: Owner: Architect: Landscape Architect: Jay Khorrami Gary Land Carol Feldman Coppell Deli Gary D. Land Architects Feldman Design Studios 714 Armstrong Blvd 525 Towne House Ln. PO Box 832346 Coppell, TX 75019 Richardson, TX 75081 Richardson, TX 75083 214-734-3604 214-335-5263 972-980-1730 jaydlmnkho@hotmail.com gdland10@hotmail.com carol@feldmandesign.com HISTORY : The original structure was built in the 1940s to serve as a grocery store and service station. Subsequently, a small area was added on to the rear of the building. TRANSPORTATION : Bethel Road is a two-lane roadway that was recently improved with intermittent on- street parallel and angled parking within a variable width right-of-way. Burnet Street is a two-lane local road within an 80-foot right-of-way with perpendicular parking on both sides. SURROUNDING LAND USE & ZONING : North office & Beauty Salon; H (Historic) South office and residential; PD-252-H (Planned Development-252-Historic) & H (Historic) East Replica Minyard Store and Kirkland House (Heritage Park); PD-234-H (Planned Development-234-Historic) West restaurant; PD-250R8-H (Planned Development-250 Revision 8-Historic) ITEM # 15 Page 1 of 3 COMPREHENSIVE PLAN : Coppell 2030, A Comprehensive Master Plan, shows the property as suitable for development in accordance with the Old Coppell Historic District Special Area Plan. DISCUSSION: This is a request to demolish the existing Coppell Deli and build a new 2,000- square-foot restaurant building with an 850-square-foot patio. The applicant is proposing to build the new restaurant and upon completion, demolish the existing building and create a parking area in its place. The proposed hours of operation are from 6 a.m. to 10 p.m. Sunday through Thursday and 6 a.m. to 12 a.m. Friday and Saturday. Parking: The proposal includes 14 on-site parking spaces, three new parallel spaces to be constructed on the south side of Bethel Road in front of the proposed restaurant and eight existing parking spaces on Burnet Street. These will provide adequate parking to meet the requirements of the Zoning Ordinance which calls for one parking space per 100 square feet of restaurant space and one per 200 square feet of retail space. A condition of the PD calls for the on-site parking spaces to be 17 inches long with a one-foot overhang. The Zoning Ordinance requires a two-foot overhang. Because the site is constrained by the 59-foot width in this area, staff is recommending an exception be granted in this case. Landscaping & Fencing: In an effort to provide sufficient parking, the on-site landscape area is lacking. The applicant is proposing to landscape the areas within the rights-of-way to help make up for the shortfall. The same Landscape Architect that designed the adjacent development has prepared this plan and is proposing to use the same plants and materials as the adjacent development (Cedar Elm, Shumard Oak, Coralberry, Rosemary, Knockout Rose, Liriope, New Mexico River Rock, etc.). The applicant is proposing a 6-inch black decorative metal fence abutting the Allstate Office to the southwest and a 6-foot board on board wood fence with trim cap adjacent to the residence on the southeast. A masonry wall is required by the Zoning Ordinance, and the wood fence is a requested condition of the PD. Staff can support this request. Building Orientation, Materials & Signage: The proposed building is fronting on both Bethel and South Coppell Roads. The gable roof faces both to the east and west, Coppell Road and Burnet Street, respectively. An 850-square-foot covered patio directly abuts the proposed sidewalk on W. Bethel Road. There is a 3-foot masonry wall separating the patio area from the sidewalk due to TABC requirements. The patio will create some outdoor activity just off Bethel Road and contribute to the Old Town area as a whole. The applicant has agreed to add an entry gate directly from the proposed sidewalk on Bethel Road to create a more inviting, pedestrian-friendly environment, one of the overall goals of the H District. This will need to be reflected on the elevations and is listed as a condition of approval. The proposed primary building materials are white horizontal siding and a buff color stacked stone. Grey standing seam metal and grey asphalt composition shingles are proposed as the roofing materials. A blue grey paint will be used as the accent color around the windows, doors and trim, as depicted in the rendering. The ITEM # 15 Page 2 of 3 colors are required to be labeled on the elevation sheet and this is listed as a condition of approval. The proposed signage is hanging and externally illuminated, in scale with the building and appropriate for the district. Staff is recommending approval subject to the conditions listed below. RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION: Staff is recommending APPROVAL of this request subject to the following conditions being met: 1.There will be additional comments generated upon detailed engineering plan review. 2.Coordinate with the Historic Society to incorporate something from the Coppell Deli in the new development. 3.An eight foot sidewalk is required adjacent to Bethel Road. 4.Coordinate with Waste Management for dumpster location and emptying times. 5.Provide enclosure details on elevation sheet. 6.Add a gated entry from the Bethel Road sidewalk directly to the patio on the elevations. 7.Ensure all mechanical equipment is screened. 8.Label all colors on the black and white elevations. Include an exhibit of the blade signage indicating color and materials to be used. 9.Coordinate with the Parks Department for existing irrigation locations and responsibilities. ALTERNATIVES: 1.Recommend approval of the request 2.Recommend disapproval of the request 3.Recommend modification of the request 4.Take under advisement for reconsideration at a later date ATTACHMENTS: 1.Color Rendering 2.Site Plan 3.Landscape Plan 4.Elevations ITEM # 15 Page 3 of 3 COPELL, TEXAS 449 BETHEL ROAD NEW COPPELL DELI LANDSCAPE PLAN COPELL, TEXAS 449 BETHEL ROAD NEW COPPELL DELI LANDSCAPE DETAILS CITY OF COPPELL PLANNING DEPARTMENT STAFF REPORT Old Town Coppell Deli Addition, Lot 1, Block A, Minor Plat P&Z HEARING DATE: May 16, 2013 C.C. HEARING DATE: June 11, 2013 STAFF REP.: Matthew S. Steer, City Planner LOCATION: 449 W. Bethel Road SIZE OF AREA: 9,481 square feet of property CURRENT ZONING: H (Historic) REQUEST: A minor plat to allow the construction of a 2,774-square-foot restaurant/convenience store with a 468-square-foot patio. APPLICANT: Owner: Architect: Surveyor: Jay Khorrami Gary Land Michael Doyle Coppell Deli Gary D. Land Architects B&D Surveying, Inc. 714 Armstrong Blvd. 525 Towne House Ln. PO Box 293264 Coppell, TX 75019 Richardson, TX 75081 Lewisville, TX 75029 214-734-3604 214-335-5263 972-221-2838 jaydlmnkho@hotmail.com gdland10@hotmail.com bandsurveying@verizon.net HISTORY : The original structure was built in the 1940s to serve as a grocery store and service station. Subsequently, a small area was added on to the rear of the building. TRANSPORTATION : Bethel Road is a two-lane roadway that was recently improved with intermittent on- street parallel and angled parking within a variable width right-of-way. Burnet Street is a two-lane local road within an 80-foot right-of-way with perpendicular parking on both sides. SURROUNDING LAND USE & ZONING : North office & Beauty Salon; H (Historic) South office and residential; PD-252-H (Planned Development-252-Historic) & H (Historic) East Replica Minyard Store and Kirkland House (Heritage Park); PD-234-H (Planned Development-234-Historic) West restaurant; PD-250R8-H (Planned Development-250 Revision 8-Historic) ITEM # 16 Page 1 of 2 COMPREHENSIVE PLAN : Coppell 2030, A Comprehensive Master Plan, shows the property as suitable for development in accordance with the Old Coppell Historic District Special Area Plan. DISCUSSION: This is the companion request to the Planned Development-262-H, Old Town Coppell Deli. The plat shall reflect all existing and proposed easements. Staff is recommending approval of this case subject to these being depicted. RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION: Staff is recommending APPROVAL of Lot 1, Block A, Old Town Coppell Deli, subject to the following conditions: 1.There will be additional comments generated upon detailed engineering plan review. 2.Depict all existing and proposed easements on the plat. ALTERNATIVES: 1.Recommend approval of the request 2.Recommend disapproval of the request 3.Recommend modification of the request ATTACHMENTS: 1.Minor Plat ITEM # 16 Page 2 of 2 RESOLUTION NO. 0302 RESOLUTION OF THE PLANNING AND ZONING COMMISSION OF THE CITY OF COPPELL, TEXAS, ADOPTING THE FOLLOWING RULES AND PROCEDURES FOR THE OPERATION OF THE PLANNING AND ZONING COMMISSION OF THE CITY OF COPPELL, TEXAS, PROVIDING A REPEALING CLAUSE, PROVIDING A SEVERABILITY CLAUSE, AND PROVIDING FOR AN EFFECTIVE DATE WHEREAS, Article 9, Section 9.02(A) (5) of the City Charter of the City of Coppell provides that the Planning and Zoning Commission shall establish rules and regulations for the operation of the Planning and Zoning Commission; and WHEREAS, Section 9.02(A) of said Charter states that the Planning and Zoning Commission shall hold at least one (1) regular meeting each month and as many additional meetings as it deems necessary to transact the business of the City; and WHEREAS, Section 9.02(A) of said Charter requires the City Council to establish the date and time of the regular meetings; and WHEREAS, the Planning and Zoning Commission of the City of Coppell recognizes that in order to enhance the concept of effective and democratic government, it is essential that the Commission establish rules for the conduct of Commission meetings, both formal and informal, and to establish rules of courtesy for those attending meetings of the Commission so that the true deliberative process will not be disturbed. NOW THEREFORE BE IT RESOLVED BY THE CITY OF COPPELL PLANNING AND ZONING COMMISSION THAT: Section 1-10-1 AUTHORITY The following set of rules shall be in effect upon their adoption by the Commission and until such time as they are amended or new rules adopted in the manner provided for by these rules. Section 1-10-2 GENERAL RULES 1-10-2.1 Meetings to be Public. All official meetings of the Commission shall be open to the public, except those authorized by the laws of the State of Texas to be otherwise. 1-10-2.2 Quorum. A majority [four (4) members of the Commission] shall constitute a quorum [Charter Article 9, Section 9.02(A) (3)]. Page 1 1-10-2.3 Minutes of Meetings. Article 8, Section 8.04(D) states that the Commission shall provide written minutes to be taken of all Commission meetings, except executive sessions authorized by law, and such minutes shall be a public record and shall be maintained by the Planning and Zoning Secretary. These minutes shall be open to inspection by the general public. In addition to the official minutes of each Commission meeting, except executive sessions authorized by law, the Planning and Zoning Secretary shall make an audio recording of the proceedings. These audio recordings shall be kept as long as administratively valuable, but not less than a period of thirty-six (36) months from the date of the meeting. 1-10-2.4 Questions Subject to Division. If two or more subjects or points are involved in any vote before the Commission, any member of the Commission may require a division, if the question reasonably allows a division. 1-10-2.5 Right of Floor. Any member of the Commission desiring to speak shall be recognized by the Chairman and shall confine his or her remarks to the subject or question under consideration or to be considered. 1-10-2.6 Attendance of the Planning and Zoning Director. The Planning and Zoning Director, and/or the Director's designee, shall attend all meetings of the Commission. The Director, and/or designee, shall make recommendations to the Commission and shall have the right to take part in all discussions of the Commission but shall have no vote. 1-10-2.7 Attendance of Commission Members. If a regular Commission member is absent for three (3) consecutive regularly scheduled meetings, or 25 percent of the regularly scheduled meetings within a 12-month period, said member shall be removed from the Commission, and the City Council will fill the unexpired term within 30 days. 1-10-2.8 City Attorney. The City Attorney, or Acting City Attorney, shall attend meetings of the Commission when requested by the Chairman or Vice- Chairman and shall give an opinion, either written or oral, on questions of law as requested by the Chairman or a member of the Commission. The City Attorney shall act as the Commission's final authority concerning procedural and parliamentary questions. 1-10-2.9 Planning and Zoning Secretary. Page 2 The Planning and Zoning Secretary, or Acting Planning and Zoning Secretary, shall attend all meetings of the Commission and shall keep the official minutes and perform such other duties as may be requested of him or her by the Charter or the City Manager. 1-10-2.10 Department Heads or Employees. At the direction of the City Manager, any department head or employee of the City may, when requested by the Chairman, attend any meeting of the Commission. If requested to do so by the Chairman, they may present information relating to matters before the Commission. 1-10-2.11 Rules of Order. That Roberts Rules of Order, Revised, shall be used as a guide concerning the priority of motions brought before the Commission in all cases, unless they are in conflict with these rules or the City Charter. Notwithstanding any provision to the contrary, no action of the Commission shall be held invalid by reason of any failure to comply with the provisions of this section. 1-10-2.12 Suspension of Rules. Any provision of these rules not covered by the City Charter or laws of the State of Texas may be temporarily suspended by a two- thirds vote of all members of the Commission present. The vote on any such suspension shall be by roll call called by the Chairman or the person serving as Chairman and shall be recorded in the minutes of the meeting. 1-10-2.13 Amendment to Rules. These rules may be amended, or new rules adopted, by a two- thirds vote of all members of the Commission provided that the proposed amendments or new rules have been introduced into the record at the previous regular Commission meeting. Section 1-10-3 TYPES OF MEETINGS 1-10-3.1 Regular Meetings. The Commission shall meet in the Council Chamber at the City Hall, or location as designated, on the third Thursday of each month at such time as posted, unless otherwise officially changed by the City Council. 1-10-3.2 Special Meetings. Special meetings of the Commission shall be held on the call of the Chairman, or in his or her absence, the Vice Chairman or a Page 3 majority of the Commission members. Notice shall be given to each member of the Commission. The call for a special meeting shall be filed with the Planning and Zoning Secretary in written form, who shall then notify each Commission member personally or by leaving a copy of such written notice at their usual place of abode, except that announcement of a special meeting, during any regular meeting at which a quorum of the members are present, shall be sufficient notice to Commission members present of such special meeting. The call for a special meeting shall specify the date, time and location of the special meeting and shall list the subject or subjects to be considered. No special meeting shall be held unless notice and the agenda have been posted in accordance with the Open Meetings Act of the State of Texas. Only such business may be transacted at a special meeting as may be listed in the call of said meeting or as indicated thereto. 1-10-3.3 Work Sessions. The Commission may meet informally in work sessions at the call of the Chairman, or in his or her absence, the Vice Chairman, or upon the call of a majority of the members of the Commission, to interchange information, provided that all discussions and conclusions shall be informal. A work session may include the informal meeting more commonly referred to as a pre-agenda meeting. Notice of any work sessions shall be given in accordance with the Open Meetings Act of the State of Texas and no action shall be taken at a work session unless authorized by a specific agenda item. 1-10-3.4 Recessed Meetings. Any meeting of the Commission may be recessed to a later time, provided that any recess shall be to a certain date and time. If the meeting, which is recessed, required published notice in the newspaper and the recessed date and time is announced at the initial meeting, no additional newspaper publication shall be necessary. Section 1-10-4 CHAIRMAN AND DUTIES 1-10-4.1 Chairman. The Chairman, if present, shall preside as Chairman at all meetings of the Commission. In the absence of the Chairman, the Vice Chairman shall preside. In the absence of both the Chairman and the Vice Chairman, the Commission shall elect a Chairman. 1-10-4.2 Call to Order. The meetings of the Commission shall be called to order by the Chairman, or in his or her absence, by the Vice Chairman. In the absence of both the Chairman and the Vice Chairman, the meeting Page 4 shall be called to order by the senior (in tenure) member of the Commission present at the meeting. 1-10-4.3 Preservation of Order. The Chairman shall preserve order and decorum, prevent personal references to Commission members or the impugning of members motives, and confine members in debate to the question under discussion. 1-10-4.4 Points of Order. The Chairman shall determine all points of order, subject to the right of any member to appeal to the Commission. If any appeal is taken, the question shall be: "Shall the decision of the Chairman be sustained?" 1-10-4.5 Questions to be Stated. The Chairman shall state all questions submitted for a vote and the Planning and Zoning Secretary, or the person acting as the Secretary, will announce the results of the roll call vote in the following form: "Being __ Yes votes for the question and __ No votes against the question, the question is passed or defeated;" provided, however, that the announcement of passed or defeated shall not affect the validity of the vote if such announcement is not correct. Section 1-10-5 ORDER OF BUS1NESS 1-10-5.1 Agenda. The Planning Director, or the Director's designee shall as contained in the agenda prepare the order of business of each meeting. The agenda for any regular or special meeting shall be a listing by topic of subjects to be considered by the Commission. The agenda for regular Commission meetings shall be delivered to members of the Commission no later than each Friday preceding the Thursday meeting to which it pertains. The Planning Director, or designee, will exercise his or her best judgment in determining the most important items received for placement on the agenda and shall add other items of business in staff's discretion to come before the Commission. 1-10-5.1.1 Commission Members' Submission of Agenda Items. All Commission members may submit agenda items. All items to be placed on the agenda must be submitted in writing to the office of the Planning Director by 10 a.m. o'clock on the second Monday preceding the meeting at which he or she wishes the subject to be considered. Upon a majority vote of the Commission members, the Page 5 Planning Director, or Director's designee, shall be required to place an item on the agenda of a regular meeting. 1-10-5.1.2 Citizens Submission of Agenda Items. Any resident of the City of Coppell shall have the right and opportunity to submit an item to be placed on the agenda of a regular Commission meeting. An item requested by a citizen to be placed on the agenda must be submitted in writing to the office of the Planning Director, or his designee, no later than 10 a.m. o'clock on the second Monday preceding the regular meeting at which the citizen is requesting the subject to be considered. The request must clearly state the nature and subject of the item to be considered. If in the opinion of the Planning Director, or Director's designee, the agenda of the requested meeting is lengthy, he or she may defer the item to the next regular meeting of the Commission. In the case of a delay, the Planning Director, or Director's designee, will notify the citizen of the delay no later than the Friday preceding the regular meeting requested by the citizen. In no case may a citizen's request be delayed for more than one regular meeting. 1-10-5.1.3 City Staff Submission of Agenda Items. Any department head wishing to have an item placed on the agenda of a meeting of the Commission shall submit a written request to the Planning Director, or Director's designee, of that fact no later than 10 a.m. o'clock on the second Monday preceding the meeting at which he or she wishes the subject to be considered. 1-10-5.1.4 Planning Director's Discretion. Notwithstanding the submission deadlines in subparts 5.1.1, 5.1.2, and 5.1.3 above of Section 1-10-5, the Planning Director, or Director's designee, may permit additional agenda items and any documents for distribution to the Commission to be submitted later than the deadlines specified. 1-10-5.1.5 Emergency Agenda Items. An item not appearing on the regular agenda shall not be taken up for discussion as a matter of Commission business during a regular or special meeting unless it is of an emergency nature and comes to the Planning Director's, or Director's designee's, attention too late to appear on the agenda and only then after being posted in accordance with the laws of the State of Texas. Prior to consideration, any emergency item may be removed from the agenda by majority vote of the Commission members at the meeting. 1-10-5.2 PRESENTATIONS BY CITIZENS 1-10-5.2.1 Public Hearings. Page 6 Any person wishing to appear at a public hearing held by the Commission pursuant to any official notice thereof shall be allowed to speak on an individual item. Each speaker shall indicate name and address and shall be limited to a five-minute presentation, and there shall be a cumulative limit of sixty (60) minutes for all those speaking for an item on the agenda, and a like limit for all those speaking against an item on the agenda. No group or organization shall be allowed more than three speakers on any agenda item. These limitations may be extended at the discretion of a majority vote of the Planning Commission members present. Section 1-10-6 CONSIDERATION OF RESOLUTION AND MOTIONS 1-10-6.1 Votes Required to Pass. Approval of every action, resolution or motion, except as specifically provided in the City of Coppell Home Rule Charter, shall require the affirmative vote of a majority of the members present. 1-10-6.2 Abstention. Should any member of the Commission choose to abstain from voting on any question before the Commission, where no declared conflict of interest exists, the abstention shall be recorded as an affirmative vote in favor of the motion pending before the Commission in the official minutes of the Commission. 1-10-6.3 Reconsideration. A motion to reconsider any action of the Commission can be made only upon the affirmative vote of four or more members of the Commission. 1-10-6.4 Withdrawal of Motions. A motion may be withdrawn or modified by the mover at any time prior to passage without asking permission. If the mover modified his or her motion, the seconder may withdraw his or her second. Section 1-10-7 CREATION OF COMMITTEES 1-10-7.1 Commission Committees. The Commission may, as the need arises, authorize the appointment of "ad hoc" committees. Except where otherwise specifically provided by the Charter, the Chairman shall appoint the members of the Commission committees, subject to the approval of the Commission. Any committee so created shall cease to exist upon the accomplishment of the special purpose for which it was created or when abolished by a majority vote of the Planning Commission. Page 7 Section 1-10-8 ENFORCEMENT OF DECORUM 1-10-8.1 Warning. All persons (other than members of the Commission) shall, at the request of the Chairman, be silent. If after receiving a warning from the Chairman, a person or group of persons, persists in disturbing the meeting, the Chairman, or the person acting as Chairman, may order that person or group of persons to remove himself or themselves from the meeting. If they do not remove himself or themselves from the meeting, the Chairman, or the person action as Chairman, may order the Sergeant-at-Arms to remove him or them. 1-10-8.2 Removal from a Meeting. The Chief of Police, or such member or members of the Police Department as the Chairman, or the person acting as or for the Chairman, may designate, shall be Sergeant-at-Arms of the Commission meetings. He or they shall carry out all orders and instructions given by the Chairman for the purpose of maintaining order and decorum at the meetings of the Commission. Upon instruction of the Chairman, it shall be the duty of the Sergeant-at- Arms to remove from the meeting any person(s) who intentionally disturb(s) the proceedings of the Commission. 1-10-8.3 Resisting Removal from a Meeting. Any person or persons who resist removal by the Sergeant-at-Arms shall be charged with violating Section 42.05 of Vernon's Annotated Penal Code. Section 1-10-9 CAMERAS AND RECORDING DEVICES 1-10-9.1 Supplemental Lighting. Supplemental lighting for television and motion picture cameras shall be used only with the exercise of extreme discretion with regard to the intensity and duration of such lighting and with a view to creating the least amount of interference with or disturbance of the proceedings of the Commission and the least amount of discomfort to the members of the public in attendance. 1-10-9.2 Disruptive lighting. The Chairman or the person acting as Chairman shall have the authority to determine whether the intensity and/or duration of supplemental lighting is such that it disturbs the proceedings of the Commission and upon making such a determination require that the use of such lighting be discontinued. Section 1-10-10 ENFORCEMENT Page 8 1-10-10.1 Motion to Enforce. Any member of the Commission may move to require the Chairman to enforce these rules and the affirmative vote of four members of the Commission shall require him or her to do so. Section 2 REPEALING CLAUSE All resolutions, or parts of resolutions, inconsistent or in conflict with the provisions of this resolution are hereby repealed. Section 3 SEVERABILITY CLAUSE If any section, paragraph, subdivision, clause, phrase or provision of this resolution shall be adjudged invalid or held unconstitutional by a court of competent jurisdiction, the same shall not affect the validity of this resolution as a whole or any part or provision thereof other than the part so determined to be invalid or unconstitutional. Section 4 EFFECTIVE DATE This resolution will be effective upon approval by the Planning & Zoning Commission. PASSED AND APPROVED THIS ____ day of ________, ______. ________________________________ Edmund Haas, Chairman Haas ATTEST: ________________________________ Juanita A Miles, Secretary APPROVED AS TO FORM: __________________________ David Dodd, City Attorney Page 9