CM 2013-05-28.
Col"PF� ELL
City of Coppell, Texas
Minutes
City Council
255 Parkway Boulevard
Coppell, Texas 75019-9478
Tuesday, May 28, 2013 6:00 PM Council Chambers
KAREN HUNT BILLY FAUGHT
Mayor Mayor Pro Tem
TIM BRANCHEAU BOB MAHALIK
Place 1 Place 2
WES MAYS GARY RODEN
Place 3 Place 4
MARVIN FRANKLIN AARON DUNCAN
Place 6 Place 7
CLAY PHILLIPS
City Manager
Present 8 - Karen Hunt;Billy Faught;Tim Brancheau;Bob Mahalik;Wes Mays;Gary
Roden;Marvin Franklin and Aaron Duncan
Also present were City Manager Clay Phillips, City Secretary Christel Pettinos and City
Attorney Robert Hager.
The City Council of the City of Coppell met in Regular Called Session on Tuesday, May
28, 2013, at 6:00 p.m. in the City Council Chambers of Town Center, 255 Parkway
Boulevard, Coppell, Texas.
1. Call to Order
Mayor Hunt called the meeting to order, determined that a quorum was present
and convened into Executive Session at 6:14 p.m.
Councilmembers Bob Mahalik and Aaron Duncan arrived prior to convening
into Executive Session.
2. Executive Session (Closed to the Public) 1st Floor Conference Room
Section 551.071, Texas Government Code - Consultation with City Attorney.
A. Seek legal advice regarding property south of Sandy Lake and east of
MacArthur.
Discussed under Executive Session
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City Council Minutes May 28, 2013
B. Erik Hanley v. City of Coppell, Texas; Cause No. JS13-000254A,
Justice of the Peace, Precinct 3-1 of Dallas County, Texas.
Discussed under Executive Session
Section 551.071, Texas Government Code - Consultation with City Attorney and Section
551.072, Texas Government Code - Deliberation regarding Real Property.
C. Discussion regarding property purchases, related legal issues and
matters concerning property located at Northlake.
Discussed under Executive Session
3. Work Session (Open to the Public) 1st Floor Conference Room
Mayor Hunt adjourned the Executive Session at 6:45 p.m. and convened into
the Work Session.
A. Discussion regarding City of Coppell's 2013 West Nile Virus Plan.
B. Discussion regarding Council Committee Appointments.
C. Discussion of Agenda Items.
Presented in Work Session
Regular Session
Mayor Hunt adjourned the Work Session at 7:20 p.m. and opened the Regular
Session.
4. Invocation 7:30 p.m.
Mayor Pro Tem Faught gave the Invocation.
5. Pledge of Allegiance
Mayor Hunt led those present in the Pledge of Allegiance.
6. Consider approval of a proclamation naming Tuesday, May 28, as
Coppell Cowboy Appreciation Day, and authorizing the Mayor to sign.
Mayor Hunt read the proclamation for the record and presented the same to
Coach Chad Rakestraw and the Coppell High School's Boys Soccer Team.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Tim Brancheau, that this Agenda Item be approved. The
motion passed by an unanimous vote.
Aye: 7 - Mayor Pro Tem Billy Faught;Councilmember Tim
Brancheau;CounciImember Bob Mahalik; Councilmember Wes
Mays; Councilmember Gary Roden; Councilmember Marvin Franklin and
Councilmember Aaron Duncan
7. Consider approval of a proclamation naming the week of May 19-25,
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City Council Minutes May 28, 2013
2013 "Emergency Medical Services Week," and authorizing the Mayor
to sign.
Mayor Hunt read the proclamation for the record and presented the same to
Deputy Fire Chief Eric Greaser.
A motion was made by Mayor Pro Tem Billy Faught, seconded by
Councilmember Marvin Franklin, that this Agenda Item be approved. The
motion passed by an unanimous vote.
Aye: 7 - Mayor Pro Tem Billy Faught;Councilmember Tim
Brancheau;CounciImember Bob Mahalik; Councilmember Wes
Mays; Councilmember Gary Roden; Councilmember Marvin Franklin and
Councilmember Aaron Duncan
8. Report by the Park Board.
Read and Filed
Jack Clark, Chair, gave the board's semi-annual report.
9. Citizens' Appearance
Mayor Hunt advised that no one signed up to speak.
10. Consent Agenda
A. Consider approval of minutes: May 14, 2013.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Gary Roden, that Consent Agenda Items A-E be approved. The
motion passed by an unanimous vote.
B. Consider approval of an Interlocal Purchasing Agreement between the
City of Coppell and the North Central Texas Council of Governments
for the cooperative purchasing for actuarial shared services, and
authorizing the Mayor to sign it and all appropriate documents.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Gary Roden, that Consent Agenda Items A-E be approved. The
motion passed by an unanimous vote.
C. Consider approval of an Interlocal Agreement with Dallas County
Health and Human Services from June 1, 2013 through September 30,
2013, to protect the public health through a mosquito abatement
program; and authorizing the Mayor to sign.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Gary Roden, that Consent Agenda Items A-E be approved. The
motion passed by an unanimous vote.
D. Consider approval of an Ordinance amending the Code of Ordinances
by amending Section 8-3-1(A) of the Code of Ordinances to add a
provision; making it unlawful to stop, stand, or park a vehicle on the
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City Council Minutes May 28, 2013
south portion of Cedar Crest and Deerfield Court; and authorizing the
Mayor to sign.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Gary Roden, that Consent Agenda Items A-E be approved. The
motion passed by an unanimous vote.
Enactment No: ORD 2013-1343
E. Consider approval of an Ordinance of the City of Coppell, Texas,
amending Section 8-1-3 of the Code of Ordinances establishing a 25
mph speed limit for Calcot Drive, Chipping Way, Ridgecrest Court and
Rosebriar Court; and authorizing the Mayor to sign.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Gary Roden, that Consent Agenda Items A-E be approved. The
motion passed by an unanimous vote.
Enactment No: ORD 2013-1344
End of Consent Agenda
Regular Session
11. Consider approval of a Resolution directing publication of intention to
issue Certificates of Obligation, Series 2013, in an amount not to
exceed $9,900,000.00, for the purpose of paying all or a portion of the
City's contractual obligations to be incurred in connection with;
constructing and improving streets and roads including related
drainage, signalization, landscaping, lighting, utility relocation and
replacement, on -street parking, bridges and signage, and acquisition
of land and interests in land for such projects; and paying legal, fiscal,
engineering and architectural fees in connection with these projects,
and authorizing the Mayor to sign.
Presentation: Jennifer Miller, Director of Finance, made a presentation to
Council.
A motion was made by Mayor Pro Tem Billy Faught, seconded by
Councilmember Aaron Duncan, that this Resolution be approved. The motion
passed by an unanimous vote.
Aye: 7 - Mayor Pro Tem Billy Faught;Councilmember Tim
Brancheau;CounciImember Bob Mahalik; Councilmember Wes
Mays; Councilmember Gary Roden; Councilmember Marvin Franklin and
Councilmember Aaron Duncan
Enactment No: 2013-0528.1
12. Consider approval of a Resolution expressing official intent to
reimburse costs of City improvements incurred in connection with the
reconstruction of West Sandy Lake Road, similar preliminary costs for
road improvements and paying legal and fiscal fees in connection with
this project prior to the issuance of the bonds, and authorizing the
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City Council Minutes May 28, 2013
Mayor to sign.
Presentation: Jennifer Miller, Director of Finance, made a presentation to
Council.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Aaron Duncan, that this Resolution be approved. The motion
passed by an unanimous vote.
Aye: 7 - Mayor Pro Tem Billy Faught;Councilmember Tim
Brancheau;CounciImember Bob Mahalik; Councilmember Wes
Mays; Councilmember Gary Roden; Councilmember Marvin Franklin and
Councilmember Aaron Duncan
Enactment No: 2013-0528.2
13. Consider approval to enter into a contract with Tiseo Paving Company,
in an amount of $8,633,084.52, for the reconstruction of Sandy Lake
Road from Denton Tap Rd. to N. Coppell Rd., providing for a $400,000
early completion incentive clause; and authorizing the City Manager to
sign and execute all necessary documents.
Presentation: Keith Marvin, Project Engineer, made a presentation to Council.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Bob Mahalik, that this Agenda Item be approved. The motion
passed by an unanimous vote.
Aye: 7 - Mayor Pro Tem Billy Faught;Councilmember Tim
Brancheau;CounciImember Bob Mahalik; Councilmember Wes
Mays; Councilmember Gary Roden; Councilmember Marvin Franklin and
Councilmember Aaron Duncan
14. Consider approval to award a contract for Bid #Q0413-02, Creekview
Drive Retaining Wall and Roadway Improvements to the Fain Group in
the amount of $1,147,983.20 and approval of an incentive bonus
amount of up to an additional $40,000.00 for a total award of
$1,187,983.20 for construction of Creekview Drive Retaining Wall and
Roadway Improvements; as provided for in IMF Funds, and authorize
the City Manager to sign and execute any necessary documents.
Presentation: George Marshall, Civil Engineer, made a presentation to Council.
A motion was made by Mayor Pro Tem Billy Faught, seconded by
Councilmember Marvin Franklin, that this Agenda Item be approved. The
motion passed by an unanimous vote.
Aye: 7 - Mayor Pro Tem Billy Faught;Councilmember Tim
Brancheau;CounciImember Bob Mahalik; Councilmember Wes
Mays; Councilmember Gary Roden; Councilmember Marvin Franklin and
Councilmember Aaron Duncan
15. City Manager Reports
Project Updates and Future Agendas.
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City Council Minutes May 28, 2013
Read and Filed
City Manager Clay Phillips reported that the CRDC Half -Cent Sales Tax
Reauthorization Committee held a Public Forum on May 21st. The Committee
will be coming forward to Council in July with a recommendation for the Sales
Tax Election in November. Mr. Phillips also reminded Council that there is only
one meeting in June.
16. Council Committee Reports concerning items of community involvement with no
Council action or deliberation permitted.
Councilmember Roden announced that North Texas Commission is now
accepting applications for Leadership North Texas.
17. Public Service Announcements concerning items of community interest with no
Council action or deliberation permitted.
Nothing to report.
18. Necessary Action from Executive Session
Adjournment
Nothing to report.
There being no further business before the Council, the meeting was
adjourned.
Karen Selbo Hunt, Mayor
ATTEST:
Christel Pettinos, City Secretary
City of Coppell, Texas Page 6