CP 2013-07-23City Council
City of Coppell, Texas
Meeting Agenda
255 Parkway Boulevard
Coppell, Texas
75019-9478
Council Chambers5:30 PMTuesday, July 23, 2013
KAREN HUNT BILLY FAUGHT
Mayor Mayor Pro Tem
TIM BRANCHEAU BOB MAHALIK
Place 1 Place 2
WES MAYS GARY RODEN
Place 3 Place 4
MARVIN FRANKLIN AARON DUNCAN
Place 6 Place 7
CLAY PHILLIPS
City Manager
Also present were City Manager Clay Phillips, City Secretary Christel Pettinos and City
Attorney Robert Hager.
The City Council of the City of Coppell met in Regular Called Session on Tuesday, July 23,
2013, at 5:30 p.m. in the City Council Chambers of Town Center, 255 Parkway Boulevard,
Coppell, Texas.
1.Call to Order
2.Executive Session (Closed to the Public) 1st Floor Conference Room
Section 551.087, Texas Government Code - Economic Development Negotiations.
A.Discussion regarding Economic Development prospects north of Wrangler
Drive and west of Belt Line Road.
Section 551.071, Texas Government Code - Consultation with City Attorney and Section
551.072, Texas Government Code - Deliberation regarding Real Property.
B.Discussion regarding property purchases, related legal issues and matters
concerning property located at Northlake.
Section 551.071, Texas Government Code - Consultation with City Attorney.
Page 1 City of Coppell, Texas Printed on 12/28/2017
July 23, 2013City Council Meeting Agenda
C.Consultation with City Attorney and Bond Counsel to seek legal advice,
and discussion regarding Sales and Use Taxes and Development
Corporations Act.
3.Work Session (Open to the Public) 1st Floor Conference Room
A.Presentation by Joe Jaynes with Waste Management.
B.Presentation of Phase I Branding Study by Hahn, TX.
C.Discussion regarding the Redflex Contract.
D.Demographic Update.
E.CRDC Sales Tax Reauthorization Discussion.
F.Discussion of Agenda Items.
2013 Monthly Report for Coppell-JuneAttachments:
Regular Session
4.Invocation 7:30 p.m.
5.Pledge of Allegiance
6.Report by the Economic Development Committee.
7.Citizens’ Appearance
8.Consider approval of the minutes: July 9, 2013.
Minutes.pdfAttachments:
9.Presentation by Hahn, Texas regarding Branding Initiative Phase I.
10.Consider approval of a development agreement between Hack Belt 27
Partners, L.P. and the City of Coppell to allow for a 50% credit against
future roadway impact fees associated with the prior dedication of
right-of-way and construction of the portion of Dividend Drive east of South
Belt Line; and authorizing the City Manager to execute all necessary
documents.
Cover Memo.pdf
Resolution03-12-96.2.pdf
Fare_Plan_08_REV1.pdf
Exhibits.pdf
Legal Agreement(4).pdf
Attachments:
11.Consider approval of a project for new computer virtual desktop
infrastructure in the total amount of $295,210.33; by entering the into the
following agreements: Flair Data Solutions in the amount of $184,202.40,
EST Group in the amount of $63,007.93, and a Professional Services
Page 2 City of Coppell, Texas Printed on 12/28/2017
July 23, 2013City Council Meeting Agenda
Agreement with Comport in the amount of $48,000.00; and authorizing the
City Manager to sign and execute any necessary documents.
Staff Memo.pdf
Comport.pdf
EST Group.pdf
Flair.pdf
Attachments:
12.Consider approval of an Interlocal Agreement between Addison,
Carrollton, Farmers Branch and Coppell to equally share the costs of a
Consultant Services Agreement with RCC Consultants Inc., not to exceed
$63,714.35 for each city, to perform Phase III of the Public Safety Radio
replacement project; and authorizing the Mayor to sign; and authorizing the
City Manager to execute any and all documents.
Cover Memo.pdf
Interlocal Agreement.pdf
Attachments:
13.Consider repeal of Resolution 2013-0611.3 and approval of a revised
settlement and release agreement(s) by and between Luminant and
Coppell concerning property located at Northlake; and, authorizing the City
Manager to sign.
Settlement Release Res & Agreement.pdfAttachments:
14.Consider repeal of Resolutions 2013-0423.1 and 2013-0611.4; and
approval of a revised surface use agreement between Luminant, Trammell
Crow No. 43, Ltd., Coppell Independent School District and the City of
Coppell covering approximately 1,700 ± acres of land at Northlake; and,
authorizing the City Manager to sign and execute all necessary documents.
Resolution & Agreement.pdfAttachments:
15.Consider repealing Resolution 2013-0423.3 and approval of a revised
Purchase and Sales Agreement by and between Luminant Generation
Company, LLC and the City of Coppell for approximately 56.049 acres of
land at Northlake and authorizing the City Manager to sign any and all
necessary documents.
Purchase and Sales Resolution & Agreement.pdfAttachments:
16.Consider approval of grant of easement to Oncor for transmission and
distribution lines over city owned property located at Northlake; and,
authorizing the Mayor to sign.
Grant of Easement Resolution and Agreement.pdfAttachments:
17.Consider approval of an Ordinance ordering a Special Election to be held
on November 5, 2013, to consider the reauthorization and adoption of
one-half of one percent sales and use tax; and authorizing the Mayor to
sign.
Page 3 City of Coppell, Texas Printed on 12/28/2017
July 23, 2013City Council Meeting Agenda
A considerarse la aprobación de un estatuto con el mandato a convocar a
una Elección Especial a llevarse a cabo el 5 de noviembre de 2013, con el
fin de tomarse en consideración la reautorización y adopción del medio
punto porcentual en el impuesto sobre ventas y uso autorizándose al
Alcalde para firmarlo.
Ordinance.pdfAttachments:
18.City Manager Reports
Project Updates and Future Agendas.
19.Council Committee Reports concerning items of community involvement with no
Council action or deliberation permitted.
20.Public Service Announcements concerning items of community interest with no
Council action or deliberation permitted.
21.Necessary Action from Executive Session
Adjournment
________________________
Karen Selbo Hunt, Mayor
ATTEST:
______________________________
Christel Pettinos, City Secretary
PUBLIC NOTICE - STATEMENT FOR ADA COMPLIANCE
The City of Coppell acknowledges its responsibility to comply with the Americans With
Disabilities Act of 1990. Thus, in order to assist individuals with disabilities who require
special services (i.e. sign interpretative services, alternative audio/visual devices, and
amanuenses) for participation in or access to the City of Coppell sponsored public programs,
services and/or meetings, the City requests that individuals makes requests for these
services forty-eight (48) hours ahead of the scheduled program, service, and/or meeting. To
make arrangements, contact Vivyon V. Bowman, ADA Coordinator or other designated official
at (972) 462-0022, or (TDD 1-800-RELAY, TX 1-800-735-2989).
Page 4 City of Coppell, Texas Printed on 12/28/2017
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2013-1175
File ID: Type: Status: 2013-1175 Agenda Item Executive Session
1Version: Reference: In Control: Administration
07/15/2013File Created:
07/23/2013Final Action: exec session - prospects n. of Wrangler, w. of Belt
Line
File Name:
Title: Discussion regarding Economic Development prospects north of Wrangler
Drive and west of Belt Line Road.
Notes:
Agenda Date: 07/23/2013
Agenda Number: A.
Sponsors: Enactment Date:
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 Discussed under
Executive Session
07/23/2013City Council
Discussed under Executive Session Action Text:
Text of Legislative File 2013-1175
Title
Discussion regarding Economic Development prospects north of Wrangler Drive and west of
Belt Line Road.
Summary
Goal Icon:
Page 1City of Coppell, Texas Printed on 12/28/2017
Master Continued (2013-1175)
Business Prosperity
Page 2City of Coppell, Texas Printed on 12/28/2017
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2013-1190
File ID: Type: Status: 2013-1190 Agenda Item Executive Session
1Version: Reference: In Control: City Secretary
07/17/2013File Created:
07/23/2013Final Action: Executive SessionFile Name:
Title: Discussion regarding property purchases, related legal issues and matters
concerning property located at Northlake.
Notes:
Agenda Date: 07/23/2013
Agenda Number: B.
Sponsors: Enactment Date:
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 Discussed under
Executive Session
07/23/2013City Council
Discussed under Executive Session Action Text:
Text of Legislative File 2013-1190
Title
Discussion regarding property purchases, related legal issues and matters concerning property
located at Northlake.
Summary
Fiscal Impact:
Staff Recommendation:
Goal Icon:
Sustainable City Government
Page 1City of Coppell, Texas Printed on 12/28/2017
Master Continued (2013-1190)
Business Prosperity
Community Wellness and Enrichment
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 12/28/2017
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2013-1194
File ID: Type: Status: 2013-1194 Agenda Item Executive Session
1Version: Reference: In Control: City Secretary
07/19/2013File Created:
07/23/2013Final Action: Executive SessionFile Name:
Title: Consultation with City Attorney and Bond Counsel to seek legal advice, and
discussion regarding Sales and Use Taxes and Development Corporations
Act.
Notes:
Agenda Date: 07/23/2013
Agenda Number: C.
Sponsors: Enactment Date:
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 Discussed under
Executive Session
07/23/2013City Council
Discussed under Executive Session Action Text:
Text of Legislative File 2013-1194
Title
Consultation with City Attorney and Bond Counsel to seek legal advice, and discussion
regarding Sales and Use Taxes and Development Corporations Act.
Summary
Fiscal Impact:
Staff Recommendation:
Goal Icon:
Sustainable City Government
Page 1City of Coppell, Texas Printed on 12/28/2017
Master Continued (2013-1194)
Business Prosperity
Community Wellness and Enrichment
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 12/28/2017
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2013-1187
File ID: Type: Status: 2013-1187 Agenda Item Work Session
1Version: Reference: In Control: City Secretary
07/16/2013File Created:
07/23/2013Final Action: Work SessionFile Name:
Title: A.Presentation by Joe Jaynes with Waste Management.
B.Presentation of Phase I Branding Study by Hahn, TX.
C.Discussion regarding the Redflex Contract.
D.Demographic Update.
E.CRDC Sales Tax Reauthorization Discussion.
F.Discussion of Agenda Items.
Notes:
Agenda Date: 07/23/2013
Agenda Number:
Sponsors: Enactment Date:
2013 Monthly Report for Coppell-JuneAttachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 Presented in Work
Session
07/23/2013City Council
Presented in Work Session Action Text:
Text of Legislative File 2013-1187
Title
A.Presentation by Joe Jaynes with Waste Management.
B.Presentation of Phase I Branding Study by Hahn, TX.
C.Discussion regarding the Redflex Contract.
D.Demographic Update.
E.CRDC Sales Tax Reauthorization Discussion.
F.Discussion of Agenda Items.
Summary
Page 1City of Coppell, Texas Printed on 12/28/2017
Master Continued (2013-1187)
Fiscal Impact:
Staff Recommendation:
Goal Icon:
Sustainable City Government
Business Prosperity
Community Wellness and Enrichment
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 12/28/2017
Waste Management
Monthly Report to the
City of Coppell
June 2013
Joe Jaynes
Public Sector Solutions Manager
Lance Butler
District Manager
Table of Contents
Collection Services…………………………………………………………………………………3
Residential Participation……………………………………………………………………….4
What It Means To Think Green………………………………………………………………5
Recycling Rebate……………………………………………………………………………………6
HHW, E-Waste & Special Collections…………………………………………………….7
Waste Management and the Community……………………………………………….8
Customer Service Detailed Report…………………………………………………………9
Customer Service Summary……………………………………………………………………17
Collection Services
Waste Management has provided the City of Coppell with
environmental services since 1980.We could not be more
pleased that the City of Coppell has chosen Waste Management
as its preferred provider or environmental services for over two
decades.Currently,WM provides residential,commercial,and
roll off refuse and recycling services for the City of Coppell.The
following chart details the tons of recycling and refuse materials
collected for all residential,commercial,and roll off services
provided to the City of Coppell by Waste Management.
Tons of Trash Materials Collected
Service JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC TOTAL AVG
Residential 1,098 911 1,209 1,214 1,300 1,177 0 0 0 0 0 0 6,909 1,151
Roll Off 1,494 1,484 1,573 1,945 1,851 1,598 0 0 0 0 0 0 9,945 1,658
Commercial 776 747 828 902 928 842 0 0 0 0 0 0 5,023 837
Trash Total 3,368 3,142 3,610 4,061 4,079 3,617 0 0 0 0 0 0 21,877 3,646
Tons of Recycling Materials Collected
Service JAN FEB MAR APR MAY JUN JULY AUG SEPT OCT NOV DEC TOTAL AVG
Residential 288 222 257 240 197 283 0 0 0 0 0 0 1,486 248
Residential Compost 90 93 143 159 178 174 0 0 0 0 0 0 836 139
Roll Off 108 126 118 145 123 402 0 0 0 0 0 0 1,021 170
Commercial 29 25 37 39 38 29 0 0 0 0 0 0 198 33
Recycling Total 516 466 555 582 535 888 0 0 0 0 0 0 3,541 590
Total Tons of Materials Collected
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC TOTAL AVG
Total for All City Services 3,884 3,608 4,165 4,643 4,614 4,505 0 0 0 0 0 0 25,418 4,236
Diversion Rate
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC TOTAL AVG
Residential Single Stream 19%18%17%15%12%17%0 0 0 0 0 0 16%16%
Residential Compost 6%8%10%10%11%11%0 0 0 0 0 0 9%9%
Total Residential SS and
Compost 26%26%25%25%22%28%0 0 0 0 0 0 25%25%
Total City 13%13%13%13%12%20%0 0 0 0 0 0 14%14%
Residential Participation
Residential Participation Rate
JAN FEB MAR APR MAY JUN JULY AUG SEPT OCT NOV DEC AVG
Household Count 11,182 11,166 11,173 11,142 11,137 11,134 0 0 0 0 0 0 11,156
Serviceable Households
Per Month 50,199 44,664 49,195 44,568 50,199 44,536 0 0 0 0 0 0 47,227
Single Stream Recycling
Participation 61%58%59%59%63%75%0%0%0%0%0%0%62%
Single Stream Set Outs
per month 30,538 25,862 29,206 26,337 31,393 33,394 0 0 0 0 0 0 29,455
Percent of Participants in
Compost 13%15%14%21%28%26%0%0%0%0%0%0%19%
Setouts for Compost for
the Month 6,578 6,664 6,804 9,427 14,108 11,385 0 0 0 0 0 0 9,161
The City of Coppell’s residential curbside recycling program
continues to demonstrate that your residents are dedicated to
conservation.The convenience of the wheeled carts and the
ability to put all recyclables in the same container makes the
program simple and convenient.
The chart below details residential participation in both
recycling and compost.On the following page is a chart
detailing residential recycling composition and the positive
impact of City of Coppell on our planet.
62% Participation
in residential recycling
25% Diversion
of all residential materials
What It Means To Think Green
Coppell residents have diverted 2,322 tons from the landfill this year,
equivalent to...
As calculated by the US EPA WARM Model
growing
82,231 tree seedlings for
10 years
greenhouse gas emissions reduction of
3,207 metric tons of CO2 equivalent
conserving
359,529 gallons of gasoline
Residential Tons of Resources Diverted From the Landfill **
Material JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC TOTAL AVG
Newspaper 95 73 85 79 65 93 0 0 0 0 0 0 490 82
Aluminum 20 16 18 17 14 20 0 0 0 0 0 0 104 17
Glass -Mixed 101 78 90 84 69 99 0 0 0 0 0 0 520 87
Plastic -Mixed 55 42 49 46 37 54 0 0 0 0 0 0 282 47
Tin 17 13 15 14 12 17 0 0 0 0 0 0 89 15
Recyclables Total 288 222 257 240 197 283 0 0 0 0 0 0 1,486 248
Residential Compost 90 93 143 159 178 174 0 0 0 0 0 0 836 139
Grand Total 378 315 400 398 375 457 0 0 0 0 0 0 2,322 387
**Based on aggregate data from Materials Recovery Facility
Recycling Rebate
City of Coppell Recycling Rebate for 2013
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC TOTAL
Total Tons 288 222 257 240 197 283 0 0 0 0 0 0 1,486
House Count
(HH)11,182 11,166 11,173 11,142 11,137 11,134 0 0 0 0 0 0 66,934
Lbs./Month 575,559 443,999 513,600 479,200 394,401 565,800 0 0 0 0 0 0 2,972,599
Avg Lbs./HH 51 40 46 43 35 51 0 0 0 0 0 0 44
Lbs./HH
Benchmark 29 29 29 29 29 29 29 29 29 29 29 29 29
Lbs./HH
Variance 22.48 10.76 17 14 6 21.82 -29 -29 -29 -29 -29 -29 15.41
Total Lbs.
Variance 251,321 120,185 189,583 156,082 71,428 242,914 0 0 0 0 0 0 1,031,513
Total Tons
Variance 126 60 95 78 36 121 0 0 0 0 0 0 515.76
Rebate Per Ton $14.91 $14.91 $14.91 $14.91 $14.91 $14.91 $14.00
Rebate Amount $1,873.59 $895.94 $1,413.32 $1,163.59 $532.50 $1,810.92 $$$$$$$7,434
ONP #8
Benchmark $60.00 $60.00 $60.00 $60.00 $60.00 $60.00 $60.00 $60.00 $60.00 $60.00 $60.00 $60.00
Current Month
ONP #8 SW $75.00 $85.00 $80.00 $80.00 $75.00 $70.00
Rebate Due Yes Yes Yes Yes Yes Yes TBD TBD TBD TBD TBD TBD
At Waste Management,we believe that waste is a resource,and that our business has
never been more relevant to the world we live in and the challenges our customers face
than it is today.The recycling rebates for the City of Coppell are just another example of
how we’re striving to extract more value from the materials we manage,and provide you
with innovative,cost effective and sustainable environmental services.
HHW, E-Waste & Special Collections
As calculated by the US EPA WARM Model
Coppell residents recycled 41,140 pounds of electronics
this year, equivalent to conserving …
2,042 cylinders of propane used for home barbecues.
Pounds of Home Generated Special Materials Collected
Material JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC TOTAL AVG
Total Stops 121 100 102 149 154 114 0 0 0 0 0 0 626 125
Total Pounds
Recycled 11,987 9,269 9,986 16,675 16,569 9,822 0 0 0 0 0 0 64,487 12,897
Total Pounds
Collected 12,552 10,411 10,839 17,652 17,894 10,984 0 0 0 0 0 0 69,349 13,870
% Recycled 95%89%92%94%93%89%0%0%0%0%0%0%93%93%
Waste Management’s At Your Door program makes the
responsible disposal of household hazardous waste,electronic,
and other special materials safe,simple,and convenient for all
Coppell residents.The addition of the At Your Door program
not only provides Coppell residents with a vital service,but also
improves sustainability and diversion.This program helps
reduce illegal dumping,as well as eases groundwater and soil
contamination,and increases neighborhood aesthetics.Even
better,a majority of the material collected is able to be
recycled.
The below chart summarizes At Your Door services in the City
of Coppell.For a more detailed report,please contact your
Public Sector Solutions Manager.
Waste Management and the Community
Free Landfill Usage 2013
JAN FEB MAR APR MAY JUN JULY AUG SEP OCT NOV DEC TOTAL AVG
City Tons 13 0 0 38 0 9 0 0 0 0 0 0 59 10
City Loads 2 1 0 6 0 2 0 0 0 0 0 0 11 2
City Savings $285 $2 $0 $829 $0 $198 $0 $0 $0 $0 $0 $0 $1,314 $219
Resident Tons 55 41 69 71 77 83 0 0 0 0 0 0 397 66
Resident Loads 67 79 117 133 147 138 0 0 0 0 0 0 681 114
Resident Savings $1,219 $911 $1,525 $1,570 $1,697 $1,818 $0 $0 $0 $0 $0 $0 $8,740 $1,457
Total Savings $1,504 $913 $1,525 $2,398 $1,697 $2,016 $0 $0 $0 $0 $0 $0 $10,054 $1,676
Free Hauls 0 0 1 2 0 0 0 0 0 0 0 0 3 1
Here at Waste Management,we make it one of our top
priorities to know our customer and how to service them
better than anyone else in the industry.
Waste Management provides extra value to the community
every month by providing Coppell residents with one free
disposal at our landfill in Lewisville.Not only is this a way for
residents to responsibly dispose of their extra trash and bulky
items,but it reduces illegal dumping and improves community
aesthetics and health.
To help the City of Coppell cut costs without compromising
valuable services,WM offers 450 cubic yards of free disposals
every year using its own equipment.WM also hauls 12 roll-off
containers at no cost per contract year for City sponsored
events and activities.And additional hauls beyond that are
discounted for the city.This is another example of how Waste
Management adds value to the community of Coppell.
The City of Coppell and its residents have saved $10,054 so far this year
Customer Service
At Waste Management,we provide Customer Service solutions online and by
phone.Our Customer Service team is here to support you as we strive to offer a
quality experience for our customers.Our highly qualified team helps make it easy
for our customers to get the most value out of their waste and recycling services.
Waste Management has provided service three times a week to over 11,100 homes
in Coppell 1,159,297 times this year.
Customer Service Summary
Nature of Issue JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC TOTAL AVG
Missed Pick-Ups 23 19 24 25 26 70 0 0 0 0 0 0 91 22.0
Container Issues 0 0 2 0 0 0 0 0 0 0 0 0 2 0.7
Property Damage 10 0 1 1 0 1 0 0 0 0 0 0 12 3.7
Other 3 3 4 0 3 0 0 0 0 0 0 0 10 3.3
Total 36 22 31 26 29 71 0 0 0 0 0 0 115 29.7
Service Success Rate 99.9%99.9%99.9%99.9%99.9%99.9%0 0 0 0 0 0 99.9%99.9%
That is a 99.98% Service Success Rate for 2013
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2013-1180
File ID: Type: Status: 2013-1180 Agenda Item Board Reports
1Version: Reference: In Control: City Secretary
07/16/2013File Created:
07/23/2013Final Action: Board ReportFile Name:
Title: Report by the Economic Development Committee.
Notes:
Agenda Date: 07/23/2013
Agenda Number: 6.
Sponsors: Enactment Date:
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 07/23/2013City Council
Bill Rohloff, Chair, gave the board's semi-annual report. Action Text:
Text of Legislative File 2013-1180
Title
Report by the Economic Development Committee.
Summary
Fiscal Impact:
Staff Recommendation:
Goal Icon:
Sustainable City Government
Business Prosperity
Page 1City of Coppell, Texas Printed on 12/28/2017
Master Continued (2013-1180)
Community Wellness and Enrichment
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 12/28/2017
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2013-1185
File ID: Type: Status: 2013-1185 Agenda Item Passed
1Version: Reference: In Control: City Secretary
07/16/2013File Created:
07/23/2013Final Action: MinutesFile Name:
Title: Consider approval of the minutes: July 9, 2013.
Notes:
Agenda Date: 07/23/2013
Agenda Number: 8.
Sponsors: Enactment Date:
Minutes.pdfAttachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 PassApproved07/23/2013City Council
A motion was made by Mayor Pro Tem Billy Faught, seconded by Councilmember Marvin Franklin,
that this Agenda Item be approved. The motion passed by an unanimous vote.
Action Text:
Mayor Pro Tem Billy Faught, Councilmember Tim Brancheau,
Councilmember Bob Mahalik, Councilmember Wes Mays,
Councilmember Gary Roden, Councilmember Marvin Franklin, and
Councilmember Aaron Duncan
7Aye:
Text of Legislative File 2013-1185
Title
Consider approval of the minutes: July 9, 2013.
Summary
Fiscal Impact:
Staff Recommendation:
Approval recommended.
Page 1City of Coppell, Texas Printed on 12/28/2017
Master Continued (2013-1185)
Goal Icon:
Sustainable City Government
Page 2City of Coppell, Texas Printed on 12/28/2017
255 Parkway Boulevard
Coppell, Texas 75019-9478City of Coppell, Texas
Minutes
City Council
5:30 PM Council ChambersTuesday, July 9, 2013
KAREN HUNT BILLY FAUGHT
Mayor Mayor Pro Tem
TIM BRANCHEAU BOB MAHALIK
Place 1 Place 2
WES MAYS GARY RODEN
Place 3 Place 4
MARVIN FRANKLIN AARON DUNCAN
Place 6 Place 7
CLAY PHILLIPS
City Manager
Karen Hunt;Billy Faught;Tim Brancheau;Bob Mahalik;Wes Mays;Gary
Roden;Marvin Franklin and Aaron Duncan
Present 8 -
Also present were City Manager Clay Phillips, City Secretary Christel Pettinos and City
Attorney Robert Hager.
The City Council of the City of Coppell met in Regular Called Session on Tuesday, July
9, 2013, at 5:30 p.m. in the City Council Chambers of Town Center, 255 Parkway
Boulevard, Coppell, Texas.
Call to Order1.
Mayor Hunt called the meeting to order, determined that a quorum was present
and convened into Executive Session at 5:39 p.m.
Executive Session (Closed to the Public) 1st Floor Conference Room2.
Section 551.072, Texas Government Code - Deliberation regarding Real Property.
A.Discussion regarding property located at Southwestern Boulevard and
South Coppell Road.
Discussed under Executive Session
B.Discussion regarding Economic Development prospects south of
Bethel Road and west of South Coppell Road.
Page 1City of Coppell, Texas
July 9, 2013City Council Minutes
Discussed under Executive Session
C.Discussion regarding Economic Development prospects north of
Southwestern Boulevard and east of Freeport Parkway.
Discussed under Executive Session
Section 551.071, Texas Government Code - Consultation with City Attorney.
D.Discussion regarding Attorney General Appeals for OR 2013-09449
and OR 2013-09911.
Discussed under Executive Session
E.Discussion regarding Eminent Domain proceedings to acquire real
property along Freeport Parkway.
No discussion.
Section 551.071, Texas Government Code - Consultation with City Attorney and Section
551.072, Texas Government Code - Deliberation regarding Real Property.
F.Discussion regarding property purchases, related legal issues and
matters concerning property located at Northlake.
Discussed under Executive Session
Work Session (Open to the Public) 1st Floor Conference Room3.
Mayor Hunt adjourned the Executive Session at 6:17 p.m. and convened into
the Work Session.
A.Discussion regarding Combined Dispatch.
B.Discussion regarding CRDC Sales Tax Reauthorization .
C.Discussion regarding 5th Tuesday Workshops .
D.Discussion of Agenda Items.
Presented in Work Session
Regular Session
Mayor Hunt adjourned the Work Session at 7:15 p.m. and opened the Regular
Session.
Invocation 7:30 p.m.4.
Clayton Coates, GracePoint Church, gave the Invocation.
Pledge of Allegiance5.
Mayor Hunt led those present in the Pledge of Allegiance.
Page 2City of Coppell, Texas
July 9, 2013City Council Minutes
6.Report by Library Board.
Patricia Nicks, Chair, gave the board's semi-annual report.
7.Presentation of an award to the City of Coppell from the Texas
Comptroller of Public Accounts as a recipient of the 2013 Texas
Comptroller Leadership Circle Gold Member.
Mayor Hunt presented the 2013 Texas Comptroller Leadership Circle Gold
Member Award from the Texas Comptroller of Public Accounts to Cayce Lay,
Budget Coordinator, and Sharon Logan, Community Information Officer.
Citizens’ Appearance8.
Mayor Hunt asked for those who signed up to speak:
1) Roger Glass, 512 McNear Dr., spoke in regards to the Bethel Road 3C
Project.
Consent Agenda9.
A.Consider approval of minutes: June 11, 2013.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Aaron Duncan, to approve Consent Agenda Items A-E and G-J.
Item F was pulled from the Consent Agenda. The motion passed by an
unanimous vote.
Mayor Pro Tem Billy Faught;Councilmember Tim
Brancheau;Councilmember Bob Mahalik;Councilmember Wes
Mays;Councilmember Gary Roden;Councilmember Marvin Franklin and
Councilmember Aaron Duncan
Aye:7 -
B.Consider approval of the appointment of Vijay Samar to the Planning
and Zoning Commission to fill the unexpired term of Craig Pritzlaff .
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Aaron Duncan, to approve Consent Agenda Items A-E and G-J.
Item F was pulled from the Consent Agenda. The motion passed by an
unanimous vote.
Mayor Pro Tem Billy Faught;Councilmember Tim
Brancheau;Councilmember Bob Mahalik;Councilmember Wes
Mays;Councilmember Gary Roden;Councilmember Marvin Franklin and
Councilmember Aaron Duncan
Aye:7 -
C.Consider approval of a contract for materials testing for the Sandy
Lake Road Project (#ST 99-02) to Alliance Geotechnical Group in the
amount of $95,145.50; and authorizing the City Manager to sign and
execute the necessary documents.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Aaron Duncan, to approve Consent Agenda Items A-E and G-J.
Item F was pulled from the Consent Agenda. The motion passed by an
unanimous vote.
Page 3City of Coppell, Texas
July 9, 2013City Council Minutes
Mayor Pro Tem Billy Faught;Councilmember Tim
Brancheau;Councilmember Bob Mahalik;Councilmember Wes
Mays;Councilmember Gary Roden;Councilmember Marvin Franklin and
Councilmember Aaron Duncan
Aye:7 -
D.Consider approval to purchase school zone flasher controllers and
hardware for 35 locations from Consolidated Traffic Controls , Inc.
through an Interlocal Agreement with Houston Galveston Area Council
(H-GAC), in the amount of $138,743.00; and authorizing the City
Manager to sign and execute the necessary documents.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Aaron Duncan, to approve Consent Agenda Items A-E and G-J.
Item F was pulled from the Consent Agenda. The motion passed by an
unanimous vote.
Mayor Pro Tem Billy Faught;Councilmember Tim
Brancheau;Councilmember Bob Mahalik;Councilmember Wes
Mays;Councilmember Gary Roden;Councilmember Marvin Franklin and
Councilmember Aaron Duncan
Aye:7 -
E.Consider approval to enter into a License Agreement with the
Ridgecrest Homeowners Association to allow use of decorative street
and regulatory signs within the City’s right of way ; and authorizing the
City Manager to sign and execute any necessary documents.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Aaron Duncan, to approve Consent Agenda Items A-E and G-J.
Item F was pulled from the Consent Agenda. The motion passed by an
unanimous vote.
Mayor Pro Tem Billy Faught;Councilmember Tim
Brancheau;Councilmember Bob Mahalik;Councilmember Wes
Mays;Councilmember Gary Roden;Councilmember Marvin Franklin and
Councilmember Aaron Duncan
Aye:7 -
F.Consider approval of a Resolution authorizing the city attorney to file
eminent domain proceedings to acquire 0.138 +/- acres of real
property for the expansion of public roadway and right of way along
Freeport Parkway; and authorizing the Mayor to sign and execute the
necessary documents.
Pulled
G.Consider approval of an Ordinance for Case No. PD-108R 11-H, Old
Town (Main Street), Phase II, a zoning change from PD-108R8-H
(Planned Development-108 Revision 8-Historic) and PD-108R10-H
(Planned Development-108 Revision 10-Historic), to PD-108R 11-H
(Planned Development-108 Revision 11-Historic), to establish a Detail
Site Plan for 64 patio-home lots and four common area lots on 8.64
acres of property located on the northeast corner of South Coppell
Road and the drive leading to the Service Center and authorizing the
Mayor to sign.
Page 4City of Coppell, Texas
July 9, 2013City Council Minutes
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Aaron Duncan, to approve Consent Agenda Items A-E and G-J.
Item F was pulled from the Consent Agenda. The motion passed by an
unanimous vote.
Mayor Pro Tem Billy Faught;Councilmember Tim
Brancheau;Councilmember Bob Mahalik;Councilmember Wes
Mays;Councilmember Gary Roden;Councilmember Marvin Franklin and
Councilmember Aaron Duncan
Aye:7 -
Enactment No: 91500-A-626
H.Consider approval of an Ordinance for Case No. PD-149R2-SF-7,
Vistas of Coppell 1A, Lot 2, Block L, a zoning change from
PD-149-SF-7 (Planned Development-149-Single Family-7) to PD-149
R2-SF-7 (Planned Development-149 Revision 2-Single Family-7), to
allow a 5.25-foot encroachment over the required 20-foot rear building
setback line, for the construction of a 288-square-foot addition at 729
Bella Vista Drive and authorizing the Mayor to sign .
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Aaron Duncan, to approve Consent Agenda Items A-E and G-J.
Item F was pulled from the Consent Agenda. The motion passed by an
unanimous vote.
Mayor Pro Tem Billy Faught;Councilmember Tim
Brancheau;Councilmember Bob Mahalik;Councilmember Wes
Mays;Councilmember Gary Roden;Councilmember Marvin Franklin and
Councilmember Aaron Duncan
Aye:7 -
Enactment No: 91500-A-627
I.Consider approval of an Ordinance for Case No. PD-240R5-HC, North
Gateway Plaza, Lot 7R, Block A - Black Walnut Café, a zoning change
from PD-240R4-HC (Planned Development-240 Revision 4-Highway
Commercial), to PD-240R5-HC (Planned Development-240 Revision
5-Highway Commercial), to amend the 12.36 acre Concept Plan and
to attach a Detail Site Plan on 1.88 acres to allow the development of
a 6,542 square-foot restaurant with a 964-square-foot patio and 2,500
square foot of retail uses to be located at 775 North Denton Tap Road
and authorizing the Mayor to sign.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Aaron Duncan, to approve Consent Agenda Items A-E and G-J.
Item F was pulled from the Consent Agenda. The motion passed by an
unanimous vote.
Mayor Pro Tem Billy Faught;Councilmember Tim
Brancheau;Councilmember Bob Mahalik;Councilmember Wes
Mays;Councilmember Gary Roden;Councilmember Marvin Franklin and
Councilmember Aaron Duncan
Aye:7 -
Enactment No: 91500-A-628
J.Consider approval of an Ordinance for Case No. PD-264-RBN-5,
Easthaven, a zoning change from R (Retail) to PD-264-RBN-5
Page 5City of Coppell, Texas
July 9, 2013City Council Minutes
(Planned Development-264-Residential Urban Neighborhood-5), to
allow the development of 58 single-family lots and (3) three common
area lots on 22 acres of property located on the south side of S.H.
121, approximately 2,500 feet west of Denton Tap Road and
authorizing the Mayor to sign.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Aaron Duncan, to approve Consent Agenda Items A-E and G-J.
Item F was pulled from the Consent Agenda. The motion passed by an
unanimous vote.
Mayor Pro Tem Billy Faught;Councilmember Tim
Brancheau;Councilmember Bob Mahalik;Councilmember Wes
Mays;Councilmember Gary Roden;Councilmember Marvin Franklin and
Councilmember Aaron Duncan
Aye:7 -
Enactment No: 91500-A-629
End of Consent Agenda
At this time, Mayor Hunt called Agenda Items 15, 17 and 16 forward.
10.PUBLIC HEARING:
Consider approval of the Park West Commerce Ctr ., Lot 3R-1, Blk 8,
Replat & Lot 4, Blk 8, Minor Plat, to replat Lot 3R to eliminate 20,435
square feet of property and approve a Minor Plat for Lot 4, to
incorporate the 20,435 square feet of property and establish a platted
lot for future development on 32.34 acres of property located at the
north side of Wrangler Drive between Freeport Parkway and
Enterprise Drive, at the request of PW Commerce Center LP & Pacific
Resources Associated , LLC, being represented by B. Dave Littleton,
P.E., Halff Associates, Inc.
Presentation: Gary Sieb, Director of Planning, made a presentation to Council.
Mayor Hunt opened the Public Hearing and advised that no one signed up to
speak.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Tim Brancheau, to close the Public Hearing and approve this
Agenda Item subject to the following condition:
1) Lot 4, Block 8, shall be replatted prior to development.
The motion passed by an unanimous vote.
Mayor Pro Tem Billy Faught;Councilmember Tim
Brancheau;Councilmember Bob Mahalik;Councilmember Wes
Mays;Councilmember Gary Roden;Councilmember Marvin Franklin and
Councilmember Aaron Duncan
Aye:7 -
11.CONTINUED PUBLIC HEARING:
Consider approval of Case No. PD-199R8-HC, Vista Point II, Lot 6R,
Block A, - Children’s Learning Adventure , a zoning change request
from PD-199-HC (Planned Development-199-Highway Commercial), to
Page 6City of Coppell, Texas
July 9, 2013City Council Minutes
PD-199R8-HC (Planned Development-199-Revision 8-Highway
Commercial), to attach a Detail Site Plan on 2.6 acres to allow the
development of a Day Care Center to be located at 811 N. MacArthur
Boulevard.
Mayor Hunt reopened the Public Hearing.
Presentation: Gary Sieb, Director of Planning, announced the applicant has
requested to continue the Public Hearing to the August 13th meeting.
A motion was made by Mayor Pro Tem Billy Faught, seconded by
Councilmember Marvin Franklin, to continue the Public Hearing and Agenda
Item to the August 13th Council Meeting. The motion passed by an unanimous
vote.
Mayor Pro Tem Billy Faught;Councilmember Tim
Brancheau;Councilmember Bob Mahalik;Councilmember Wes
Mays;Councilmember Gary Roden;Councilmember Marvin Franklin and
Councilmember Aaron Duncan
Aye:7 -
12.Consider approval of an Ordinance for Case No. PD-262-H, Old Town
Coppell Deli, Lot 1, Block A, a zoning change from H (Historic) to
PD-262-H (Planned Development-262-Historic), to demolish the
existing restaurant and to establish a Detail Site Plan for the proposed
1,995-square-foot restaurant/convenience store with a 850-square-foot
patio on 9,481 square feet of property located at 449 W. Bethel Road
and authorizing the Mayor to sign.
Presentation: Gary Sieb, Director of Planning, made a presentation to Council.
A motion was made by Councilmember Bob Mahalik, seconded by
Councilmember Wes Mays, that this Zoning Ordinance be approved. The
motion passed with Councilmember Aaron Duncan voting against the item.
Mayor Pro Tem Billy Faught;Councilmember Tim
Brancheau;Councilmember Bob Mahalik;Councilmember Wes
Mays;Councilmember Gary Roden and Councilmember Marvin Franklin
Aye:6 -
Councilmember Aaron DuncanNay:1 -
Enactment No: 91500-A-630
13.PUBLIC HEARING:
Presentation of the recommendations from the CRDC Reauthorization
Committee.
Presentation: Ed Guignon, CRDC Half-Cent Sales Tax Reauthorization
Committee Chair, made a presentation to Council regarding the committee's
recommendation for the November Election.
Mayor Hunt opened the Public Hearing and advised that no one signed up to
speak. Council made some recommendations for the committee to go back and
reconsider.
14.Consider approval of a Resolution authorizing and directing the City
Manager to negotiate an Interlocal Agreement with the Town of
Page 7City of Coppell, Texas
July 9, 2013City Council Minutes
Addison, City of Carrollton, and the City of Farmers Branch regarding
the construction, management and operation of a consolidated public
safety dispatch center; and authorizing the Mayor to sign.
Presentation: Police Chief Mac Tristan made a presentation to Council.
A motion was made by Mayor Pro Tem Billy Faught, seconded by
Councilmember Marvin Franklin, that this Resolution be approved. The motion
passed by an unanimous vote.
Mayor Pro Tem Billy Faught;Councilmember Tim
Brancheau;Councilmember Bob Mahalik;Councilmember Wes
Mays;Councilmember Gary Roden;Councilmember Marvin Franklin and
Councilmember Aaron Duncan
Aye:7 -
Enactment No: 2013-070913.1
15.Consider approval of an Ordinance authorizing the issuance and sale
of City of Coppell, Texas Combination Tax and Limited Surplus
Revenue Certificates of Obligation, Series 2013; levying an annual ad
valorem tax and providing for the payment of said certificates;
approving an official statement ; providing an effective date ; enacting
other provisions relating to the subject, and authorizing the Mayor to
sign.
Presentation: Jennifer Miller, Director of Finance, made a presentation to
Council. Mrs. Miller also introduced Boyd London, FirstSouthwest, to make a
presentation to Council.
A motion was made by Mayor Pro Tem Billy Faught, seconded by
Councilmember Bob Mahalik, that this Ordinance be approved. The motion
passed by an unanimous vote.
Mayor Pro Tem Billy Faught;Councilmember Tim
Brancheau;Councilmember Bob Mahalik;Councilmember Wes
Mays;Councilmember Gary Roden;Councilmember Marvin Franklin and
Councilmember Aaron Duncan
Aye:7 -
Enactment No: ORD 2013-1346
16.Consider approval of an Ordinance authorizing discharge and
redemption of a portion of the City’s General Obligation Refunding
Bonds, Series 2005; approving an escrow agreement; providing an
effective date; enacting other provisions relating to the subject, and
authorizing the Mayor to sign.
Presentation: Jennifer Miller, Director of Finance, made a presentation to
Council.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Gary Roden, that this Ordinance be approved. The motion
passed by an unanimous vote.
At this time, Mayor Hunt called forward Agenda Item 10.
Page 8City of Coppell, Texas
July 9, 2013City Council Minutes
Mayor Pro Tem Billy Faught;Councilmember Tim
Brancheau;Councilmember Bob Mahalik;Councilmember Wes
Mays;Councilmember Gary Roden;Councilmember Marvin Franklin and
Councilmember Aaron Duncan
Aye:7 -
Enactment No: 2013-1348
17.Consider approval of an Ordinance authorizing the issuance and sale
of City of Coppell, Texas General Obligation Refunding Bonds , Series
2013; levying an annual ad valorem tax and providing for the payment
of said bonds; approving an official statement ; providing an effective
date; enacting other provisions relating to the subject, and authorizing
the Mayor to sign.
Presentation: Jennifer Miller, Director of Finance, made a presentation to
Council. Mrs. Miller also introduced Boyd London, FirstSouthwest, to make a
presentation to Council.
A motion was made by Mayor Pro Tem Billy Faught, seconded by
Councilmember Bob Mahalik, that this Ordinance be approved. The motion
passed by an unanimous vote.
Mayor Pro Tem Billy Faught;Councilmember Tim
Brancheau;Councilmember Bob Mahalik;Councilmember Wes
Mays;Councilmember Gary Roden;Councilmember Marvin Franklin and
Councilmember Aaron Duncan
Aye:7 -
Enactment No: 2013-1347
18.Consider approval of awarding Job Order Contract to Core
Construction in the amount of $349,759.00 for Phase II second floor
renovation of 265 Parkway; and authorizing the City Manager to sign
all necessary documents.
Pulled
City Manager Reports19.
Project Updates and Future Agendas.
Read and Filed
City Manager Clay Phillips reported the Sandy Lake Road Project has begun.
He also announced that the slab work at the Nature Center has been poured. At
the Square in Old Town, the underground plumbing for the fountains have
been installed. With regards to the Bethel Road Project, staff was meeting with
Mr. Glass who spoke during Citizens' Appearance. Mr. Phillips reassured the
Council that the project had not been placed behind other projects; that it was
still on schedule.
Concerning Future Agendas, Mr. Phillips reminded Council of the upcoming
Budget Workshops on July 11, July 16 and July 29. At the next Council
meeting, a representative from Hahn, TX will present Phase I of the Branding
Study.
Page 9City of Coppell, Texas
July 9, 2013City Council Minutes
Mayor and Council Reports20.
A.Report by Councilmember Mays on the Transportation and
Infrastructure Summit in Irving.
B.Report by Mayor Pro Tem Billy Faught on the Spirit of Coppell
Festivities.
Read and Filed
A. Councilmember Mays was going to promote the upcoming Transportation
and Infrastructure Summit, however he decided to defer until after the Summit.
He reported the special speaker at the Summit will be the Google Program
Director for the Google Car who will present on the self-driving, pilot-less car.
B. Mayor Pro Tem Faught reported on the Spirit of Coppell Festivities. The
event was incredibly attended and continued streaming in all night. Mayor Pro
Tem Faught thanked all of the staff for the hard work putting the weekend's
events on and for providing enough candy and trinkets for the parade.
Public Service Announcements concerning items of community interest with no
Council action or deliberation permitted.
21.
City Manager Clay Phillips commended staff on the many successes the City
has achieved, from the AAA Bond Rating from both agencies to the Firework
Festivities and Library Activities. Mr. Phillips also thanked the City Council for
carrying out all these activities for the community.
Necessary Action from Executive Session22.
A motion was made by Councilmember Tim Brancheau, seconded by
Councilmember Gary Roden, to authorize the law firm of Fee, Smith and Vitullo
to file an appeal to the State District Court concerning the opinion of the Texas
Attorney General in case OR2013-09449, and to prosecute such suit on behalf
of the City of Coppell, Texas. The motion passed by an unanimous vote.
Mayor Pro Tem Billy Faught;Councilmember Tim
Brancheau;Councilmember Bob Mahalik;Councilmember Wes
Mays;Councilmember Gary Roden;Councilmember Marvin Franklin and
Councilmember Aaron Duncan
Aye:7 -
Adjournment
There being no further business before the Council, the meeting was
adjourned.
________________________
Karen Selbo Hunt, Mayor
ATTEST:
______________________________
Christel Pettinos, City Secretary
Page 10City of Coppell, Texas
July 9, 2013City Council Minutes
PUBLIC NOTICE - STATEMENT FOR ADA COMPLIANCE
The City of Coppell acknowledges its responsibility to comply with the Americans With
Disabilities Act of 1990. Thus, in order to assist individuals with disabilities who
require special services (i.e. sign interpretative services, alternative audio/visual
devices, and amanuenses) for participation in or access to the City of Coppell
sponsored public programs, services and/or meetings, the City requests that
individuals makes requests for these services forty-eight (48) hours ahead of the
scheduled program, service, and/or meeting. To make arrangements, contact Vivyon V.
Bowman, ADA Coordinator or other designated official at (972) 462-0022, or (TDD
1-800-RELAY, TX 1-800-735-2989).
Page 11City of Coppell, Texas
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2013-1152
File ID: Type: Status: 2013-1152 Presentation Presented
1Version: Reference: In Control: Administration
06/27/2013File Created:
07/23/2013Final Action: Branding PresentationFile Name:
Title: Presentation by Hahn, Texas regarding Branding Initiative Phase I.
Notes:
Agenda Date: 07/23/2013
Agenda Number: 9.
Sponsors: Enactment Date:
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 Presented07/23/2013City Council
Read and Filed
Presentation: Sharon Logan, Public Information Officer, introduced Mike Clark-Madison with Hahn
Public, who made a presentation to Council.
Action Text:
Text of Legislative File 2013-1152
Title
Presentation by Hahn, Texas regarding Branding Initiative Phase I.
Summary
Fiscal Impact:
[Enter Fiscal Impact Statement Here]
Staff Recommendation:
[Enter Staff Recommendation Here]
Goal Icon:
Page 1City of Coppell, Texas Printed on 12/28/2017
Master Continued (2013-1152)
Sustainable City Government
Business Prosperity
Community Wellness and Enrichment
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 12/28/2017
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2013-1177
File ID: Type: Status: 2013-1177 Agenda Item Passed
1Version: Reference: In Control: Engineering
07/15/2013File Created:
07/23/2013Final Action: Dividend Drive AgreementFile Name:
Title: Consider approval of a development agreement between Hack Belt 27
Partners, L.P. and the City of Coppell to allow for a 50% credit against future
roadway impact fees associated with the prior dedication of right-of-way and
construction of the portion of Dividend Drive east of South Belt Line; and
authorizing the City Manager to execute all necessary documents.
Notes:
Agenda Date: 07/23/2013
Agenda Number: 10.
Sponsors: Enactment Date:
Cover Memo.pdf, Resolution03-12-96.2.pdf,
Fare_Plan_08_REV1.pdf, Exhibits.pdf, Legal
Agreement(4).pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 PassApproved07/23/2013City Council
Presentation: Ken Griffin, Director of Engineering, made a presentation to Council.
A motion was made by Councilmember Marvin Franklin, seconded by Councilmember Wes Mays,
that this Agenda Item be approved. The motion passed by an unanimous vote.
Action Text:
Mayor Pro Tem Billy Faught, Councilmember Tim Brancheau,
Councilmember Bob Mahalik, Councilmember Wes Mays,
Councilmember Gary Roden, Councilmember Marvin Franklin, and
Councilmember Aaron Duncan
7Aye:
Text of Legislative File 2013-1177
Title
Consider approval of a development agreement between Hack Belt 27 Partners, L.P. and the
City of Coppell to allow for a 50% credit against future roadway impact fees associated with the
prior dedication of right-of-way and construction of the portion of Dividend Drive east of South
Page 1City of Coppell, Texas Printed on 12/28/2017
Master Continued (2013-1177)
Belt Line; and authorizing the City Manager to execute all necessary documents.
Summary
Fiscal Impact:
Staff Recommendation:
Approval Recommended
Goal Icon:
Sustainable City Government
Special Place to Live
Page 2City of Coppell, Texas Printed on 12/28/2017
To:
From:
Date:
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should pay their fair share. Obviously, if a development dedicates right of way for, or constructs a
portion of a roadway identified in the calculation they receive a corresponding credit before we
collect any roadway impact fees from them. Some of the roadways in our latest roadway impact fee
study (2012) are portions of: Sandy Lake, Bethel and Freeport.
If the roadway is not part of the roadway impact fee calculation, there is still a process by which a
developer can obtain a partial credit. In 1996, the city adopted several resolutions (most recent
031296.2) to promote economic development. The city recognized that even if a roadway was not
part of the official impact fee calculation, there was still a benefit to the city if a developer built any
roadway identified on our thoroughfare plan. Generally, the resolution states that a developer can
receive up to a 75% roadway impact fee credit for right of way dedication and construction of
roadways identified on the thoroughfare plan and a 50% credit for roadways not on the
thoroughfare plan but that connect roadways shown on thoroughfare plan. The resolution also
states that the above credits are only available for industrial zoned property west of Belt
Line/Denton Tap.
In reviewing this request, none of the above situations apply. The property is east of Belt
Line/Denton Tap, this portion of Dividend is not on our Thoroughfare Plan and this roadway does
not connect roadways identified on our Thoroughfare Plan. However, from a purely traffic
movement perspective, there is a benefit to having this portion of Dividend Drive constructed. It
does provide an opportunity to enter and leave the Cypress Waters development at a location other
than Saintsbury, which is the main east-west entrance. This will help split the traffic movement.
Also, it does connect Belt Line with Cypress Waters Boulevard, which is a major north-south
roadway in the Cypress Waters development. If Cypress Waters Boulevard was in the city of
Coppell, the portion of Dividend Drive east of Belt Line would be eligible for a 50% credit.
Legal Review:
Agenda item was reviewed by David Dodd on 07/15/2013.
Fiscal Impact:
There is no fiscal impact for this agenda item.
Recommendation:
The Engineering Department recommends the approval of the development agreement to allow for
a 50% credit for future development in the proposed Lesley Retail Addition.
WRANGLER DRIVE
AIRLINE DRIVE
BELT LINE ROADSOUTHWESTERN BLVD.
FRITZ DR.FREEPORT PKWY.BLVD.WETAG
AY
DART RAILROAD COPPELL RD.ROYALBETHEL RD.ANELRUBY RD.ROYALLANESANDY LAKE ROAD COPPELL ROADP A R K W A YB
L
V
D
DENTON TAP ROADPARKW
A
Y
BLVD.
SANDY LAKE ROAD ROADSAMUELMOOREBLVD.PARKWAY BLVD.MACAR
THURBLV
D
.
S
A
N
D
Y
AKLE ROADBLVD.RUHTRACAMRVIERCH
A
S
EDR.BELT LINE ROAD
DART RAILROAD
BETHEL SCHOOL RD.HEARTZ ROADDENTON TAP ROADOMCKINGRIBDLANEBET H E L
S C HOOL
ROAD
ROAD
LINE
S H .21.1
COPPELL RD.BETHEL RD.
I H 6
3
5
I
H
6
3
5
CREEKVIEW DR.
BELTFREEPORT PKWY.DIVIDEND DRIVE
POINT WESTDRIVE04000 2000 4000
LEGEND
2 Lane Undivided ( 60' R.O.W. )
4 Lane Undivided ( 70' R.O.W. )
4 Lane Divided ( 90' R.O.W. )
6 Lane Divided ( 110' R.O.W. )
4 Lane Divided in a 6 Lane Divided
Right-of-Way. ( 110' R.O.W. )
Does Not Meet Current Thoroughfare Plan
Meets Current Thoroughfare Plan
Proposed Thoroughfare
DATE: 05/27/08
CITY OF COPPELL
MAJOR THOROUGHFARE PLAN
GENERAL OUTLINE OF PROPOSAL
FOR
LESLEY RETAIL ADDITION
Created in AutoCAD 2012
1 INCH = 1 MILE
0
W:\GIS\Projects\Exhibit Location Maps\ACAD\2013 EXHIBITS-LESLEY RETAIL ADDITION.dwg \LOCATION MAP
Created on: 17 July 2013 by Scott Latta 1/2
1/2 1
1 INCH = FT.
0 500
250
250
GENERAL OUTLINE OF PROPOSAL
FOR
LESLEY RETAIL ADDITION
Created in AutoCAD 2012W:\GIS\Projects\Exhibit Location Maps\ACAD\2013 EXHIBITS-LESLEY RETAIL ADDITION.dwg
Created on: 17 July 2013 by Kevin Rubalcaba 2/2
LESLEY RETAIL ADDITION
BLOCKS A & REMAINDER OF BLOCK B
LESLEY RETAIL ADDITION
LOT 1 BLOCK B
(QUICK TRIP)
1 INCH = FT.
0 200
100
100
EAST DIVIDEND DRIVE
Created in AutoCAD 2012W:\GIS\Projects\Exhibit Location Maps\ACAD\2013 EXHIBITS-EAST DIVIDEND DRIVE.dwg
Created on: 17 July 2013 by Kevin Rubalcaba 2/2
E DIVIDEND DR
DEVELOPMENT AGREEMENT – Page 1
STATE OF TEXAS §
§
COUNTY OF DALLAS §
DEVELOPMENT AGREEMENT
This AGREEMENT is made by and between the City of Coppell, Texas, a Home Rule City
(the “CITY”), and HACKBELT 27 PARTNERS, L.P., a Texas limited partnership (“OWNER”):
RECITALS
WHEREAS, Owner is the owner of a tract of land located along the Belt Line Road, more
particularly described in Exhibits “A-1 and A-2” attached hereto as (the
“PROPERTY”); and
WHEREAS, Owner has dedicated the right-of-way for Dividend Drive, more particularly
described in Exhibit “B” attached hereto, (the “RIGHT-OF-WAY”) that transverses their property
to the CITY and constructed Dividend Drive, the cost of same more particular described in Exhibit
"C" attached hereto (the "CONSTRUCTION COST"); and
WHEREAS, the dedication of the RIGHT-OF-WAY by Owner was in lieu of the City’s
purchase of the RIGHT-OF-WAY; and
NOW THEREFORE, in consideration of ten dollars ($10.00), the mutual covenants and
other valuable consideration, the sufficiency and receipt of which are hereby acknowledged, the
parties agree as follows:
DEVELOPMENT AGREEMENT – Page 2
1. OWNER dedicated 56,025 square feet of RIGHT-OF-WAY for Dividend Drive to
the CITY on April 8, 2009.
2. The CITY hereby agrees to provide a credit against future roadway impact fees in an
amount not to exceed: value of RIGHT-OF-WAY in the amount of Ten Dollars ($10 per square
foot) plus the cost to construct Dividend Drive, in the CONSTRUCTION COST amount of
$985,692.81, for a total credit of One Million Five Hundred Forty Five Thousand Nine Hundred
Forty Two Dollars and Eighty One Cents Dollars ($1,545,942.81) (the “TOTAL CREDIT”)
against future roadway impact fees to be assessed against the PROPERTY.
3. The TOTAL CREDIT shall be applied against the future assessed roadway impact
fees per Resolution 031296.2 which states “Section 4…(1) Credit against Roadway Facilities
Impact Fees shall be allowed for land and/or improvements that the City requires an owner to
dedicate and/or construct at the owner’s expense…(b) rights-of-way and other improvements for
on-site collector streets not designated in the City’s Thoroughfare Plan but which connect streets
designated in the City’s Thoroughfare Plan in the amount of the actual cost of construction of,
contribution to, or dedication of on-site roadways, provided, however, the amount of credit shall not
exceed fifty percent (50%) of the actual amount of impact fees to be paid.”
All parties hereto acknowledge that the CITY has no obligation to pay any sum of money in
connection with such dedication of grant of easement for the RIGHT-OF-WAY. The parties
further acknowledge that if the TOTAL CREDIT exceeds the amount of roadway impact fees
assessed against the PROPERTY or if roadway impact fees are not assessed against the
DEVELOPMENT AGREEMENT – Page 3
PROPERTY that the CITY shall not be liable for or be obligated to pay any such remaining credits
in cash or cash equivalent to Owner or its successors.
NOTICE
4. All notices required by this AGREEMENT shall be addressed to the following, or
other such other party or address as either party designates in writing, by certified mail, postage
prepaid or by hand delivery:
If intended for OWNER, to:
Hackbelt 27 Partnership, L.P.
Attn: Sam Ramsey
1218 Chandler Circle
Prosper, Texas 75078
If intended for CITY, to:
City of Coppell, Texas
Clay Phillips, City Manager
P.O. Box 9478
Coppell, Texas 75019
DEVELOPMENT AGREEMENT – Page 4
SUCCESSORS AND ASSIGNS
5. This AGREEMENT shall be binding on and inure to the benefit of the parties to it
and their respective heirs, executors, administrators, legal representatives, successors, and assigns.
SEVERABILITY
6. In the event any section, subsection, paragraph, sentence, phrase or word herein is
held invalid, illegal or unconstitutional, the balance of this AGREEMENT shall be enforceable and
shall be enforced as if the parties intended at all times to delete said invalid section, subsection,
paragraph, sentence, phrase or word.
GOVERNING LAW
7. The validity of this AGREEMENT and any of its terms and provisions, as well as
the rights and duties of the parties, shall be governed by the laws of the State of Texas; and venue
for any action concerning this AGREEMENT shall be in State District Court of Dallas County,
Texas.
ENTIRE AGREEMENT
8. This AGREEMENT embodies the complete agreement of the parties hereto,
superseding all oral or written, previous and contemporary agreements between the parties and
relating to the matters in this AGREEMENT, and except as otherwise provided herein cannot be
modified without written agreement of the parties to be attached to and made a part of this
AGREEMENT.
AGREEMENT RUNS WITH THE LAND
9. The provisions of this AGREEMENT are hereby declared covenants running with
the PROPERTY and are fully binding on all successors, heirs, and assigns of OWNER who
acquire any right, title, or interest in or to the PROPERTY or any part thereof. Any person who
DEVELOPMENT AGREEMENT – Page 5
acquires any right, title, or interest in or to the PROPERTY, or any part hereof, thereby agrees and
covenants to abide by and fully perform the provisions of this AGREEMENT with respect to the
right, title or interest in such property.
INCORPORATION OF RECITALS
10. The determinations recited and declared in the preambles to this AGREEMENT are
hereby incorporated herein as part of this AGREEMENT.
EXHIBIT
11. All exhibits to this AGREEMENT are incorporated herein by reference for all
purposes wherever reference is made to the same.
EXECUTED in duplicate originals this _____ day of _______________, 2013.
CITY OF COPPELL, TEXAS HACKBELT 27 PARTNERS, L.P.
By: Hackbelt 27 Management, Inc.,
Its General Partner
By: By:
City Manager Name: Sam Ramsey
Title: Vice President
ATTEST:
By:
City Secretary
APPROVED AS TO FORM:
By:
City Attorney
DEVELOPMENT AGREEMENT – Page 6
CITY MANAGER’S ACKNOWLEDGMENT
STATE OF TEXAS §
§
COUNTY OF DALLAS §
This instrument was acknowledged before me on the _____day of _______________, 2013
by ________, City Manager of the City of Coppell, Texas, a municipal corporation, on behalf of
said corporation.
Notary Public, State of Texas
My commission Expires:
DEVELOPMENT AGREEMENT – Page 7
CORPORATE ACKNOWLEDGMENT
STATE OF TEXAS §
§
COUNTY OF DALLAS §
This instrument was acknowledged before me on the _____ day of _______________201_,
by , of
_____________________________, on behalf of said corporation.
Notary Public, State of Texas
My Commission Expires:
DEVELOPMENT AGREEMENT – Page 8
EXHIBIT “A-1”
LEGAL DESCRIPTION OF PROPERTY
PROPOSED BLOCK A
DESCRIPTION of a 20.746 acre tract of land situated in the John L. Whitman Survey, Abstract No.
1521, in the City of Coppell, Dallas County, Texas; said tract being part of that tract of land
described in Special Warranty Deed to Hackbelt 27 Partners, L.P. recorded in Volume 2003167,
Page 12149 of the Deed Records of Dallas County, Texas; said tract also being part of that tract of
land described in Warranty Deed to J.B. Lesley and Hattie Lesley recorded in Volume 4420, Page
300 of said Deed Records; said 20.746 acre tract being more particularly described as follows
(Bearing system for this survey is based on a bearing of South 00 degrees, 02 minutes, 27 seconds
West, for the west right-of-way line of Belt Line Road according to the Special Warranty Deed
"Tract 1" to Duke Realty Limited Partnership recorded in Instrument No. 200600301442 of the
Deed Records of Dallas County, Texas):
BEGINNING, at 1/2-inch iron rod with "Halff & Associates" cap found in the southernmost end of
a corner clip at the intersection of the east right-of-way line of Belt Line Road (a 120-foot wide
right-of-way) described in Right-of-way Deed to Dallas County recorded in Volume 4499, Page
159 of said Deed Records and the north right-of-way line of Hackberry Drive (renamed Chartwell
Drive, a variable width right-of-way);
THENCE, North 44 degrees, 57 minutes, 33 seconds West, along said corner clip, a distance of
42.30 feet to a 1/2-inch iron rod with "Halff & Associates" cap found for the north end of said
corner clip; said point being in the said east line of Belt Line Road;
THENCE, North 00 degrees, 02 minutes, 27 seconds East, along the said east line of Belt Line
Road, a distance of 1,413.11 feet to a point for corner;
THENCE, North 45 degrees, 02 minutes, 27 seconds East, departing the said east line of Belt Line
Road, a distance of 21.21 feet to a point for corner;
THENCE, South 89 degrees, 57 minutes, 33 seconds East, a distance of 605.00 feet to a point for
corner in the east line of said Hackbelt 27 Partners, L.P. tract;
THENCE, South 00 degrees, 02 minutes, 27 seconds West, along the said east line of Hackbelt 27
Partners, L.P. tract, parallel to the east line of Belt Line Road, a distance of 1,458.97 feet to a 1/2-
inch iron rod with "Pacheco Koch" cap set for corner in the said north line Hackberry Drive
(renamed Chartwell Drive); from which bears South 89 degrees 52 minutes East, a distance of 1.3
feet, a 3/8-inch iron rod cap found;
THENCE, North 89 degrees, 52 minutes, 02 seconds West, along the said north line Hackberry
Drive (renamed Chartwell Drive), a distance of 590.09 feet to the POINT OF BEGINNING;
CONTAINING: 903,694 square feet or 20.746 acres of land, more or less.
DEVELOPMENT AGREEMENT – Page 9
EXHIBIT “A-2”
LEGAL DESCRIPTION OF PROPERTY
REMAINDER OF PROPOSED BLOCK B
DESCRIPTION of a 3.81 acre tract of land situated in the John L. Whitman Survey, Abstract No.
1521, in the City of Coppell, Dallas County, Texas; said tract being part of that tract of land
described in Special Warranty Deed to Hackbelt 27 Partners, L.P. recorded in Volume 2003167,
Page 12149 of the Deed Records of Dallas County, Texas; said tract also being part of that tract of
land described in Warranty Deed to J.B. Lesley and Hattie Lesley recorded in Volume 4420, Page
300 of said Deed Records; said 20.746 acre tract being more particularly described as follows
(Bearing system for this survey is based on a bearing of South 00 degrees, 02 minutes, 27 seconds
West, for the west right-of-way line of Belt Line Road according to the Special Warranty Deed
"Tract 1" to Duke Realty Limited Partnership recorded in Instrument No. 200600301442 of the
Deed Records of Dallas County, Texas):
BEGINNING, at 1/2-inch iron rod with "C.B.G. Surveying" cap found in the southwest corner of
said tract at the intersection of the east right-of-way line of Belt Line Road (a 120-foot wide right-
of-way) described in Right-of-way Deed to Dallas County recorded in Volume 4499, Page 159 of
said Deed Records;
THENCE, North 00 degrees, 02 minutes, 27 seconds East, along said right-of-way of Belt Line
Road, a distance of 111.27 feet to a point for corner; said point being in the east right-of-way line of
Belt Line Road and the common city limit line of the cities of Coppell and Dallas;
THENCE, South 89 degrees, 57 minutes, 33 seconds East, along the north side of said tract, same
being the common city limit line of the cities of Coppell and Dallas, a distance of 620.00 feet to a
point for corner;
THENCE, South 00 degrees, 02 minutes, 27 seconds West, along the east side of said tract, same
being the common city limit line of the cities of Coppell and Dallas, a distance of 429.44 feet to a
point for corner;
THENCE, North 89 degrees, 57 minutes, 33 seconds West, along the south side of said tract, same
being the north right-of-way line of East Dividend Drive as recorded in Instrument No.
200900100537 of the Deed Records of Dallas County, Texas, a distance of 304.85 feet to a point for
corner, same point being the southeast corner of Lot 1 Block B Lesley Retail Addition as recorded
in Instrument No. 201200003710 of the Deed Records of Dallas County, Texas;
THENCE, North 00 degrees, 02 minutes, 27 seconds East, along the east line of Lot 1 Block B
Lesley Retail Addition, a distance of 318.17 feet to a point for corner;
THENCE, North 89 degrees, 57 minutes, 33 seconds East, along the north line of Lot 1 Block B
Lesley Retail Addition, a distance of 315.15 feet to the POINT OF BEGINNING;
CONTAINING: 165,981.52 square feet or 3.81 acres of land, more or less.
DEVELOP
PMENT AGRREEMENT –
LEGAL D
– Page 10
EXH
DESCRIPT
FOR DIV
HIBIT “B”
TION OF R
VIDEND DR
RIGHT-OF-W
RIVE
WAY
DEVELOPMENT AGREEMENT – Page 11
EXHIBIT “C”
DESCRIPTION OF CONSTRUCTION COST FOR
DIVIDEND DRIVE
CONSTRUCTION CONTRACT
$865,599.73
TOPOGRAPHIC SURVEY SERVICES - CONSULTANT FEES
$13,500.00
PRELIMINARY AND FINAL PLATTING SERVICES - CONSULTANT
FEES
$8,000.00
ENGINEERING DESIGN SERVICES - CONSULTANT FEES
$57,800.00
CONSTRUCTION PHASE SERVICES – CONSULTANT FEES
$35,000.00
CONSTRUCTION TESTING SERVICES – FEES
$5,793.08
TOTAL $985,692.81
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2013-1183
File ID: Type: Status: 2013-1183 Agenda Item Passed
1Version: Reference: In Control: Finance
07/16/2013File Created:
07/23/2013Final Action: Information Systems Hardware PurchaseFile Name:
Title: Consider approval of a project for new computer virtual desktop infrastructure
in the total amount of $295,210.33; by entering the into the following
agreements: Flair Data Solutions in the amount of $184,202.40, EST Group
in the amount of $63,007.93, and a Professional Services Agreement with
Comport in the amount of $48,000.00; and authorizing the City Manager to
sign and execute any necessary documents.
Notes:
Agenda Date: 07/23/2013
Agenda Number: 11.
Sponsors: Enactment Date:
Staff Memo.pdf, Comport.pdf, EST Group.pdf, Flair.pdfAttachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 PassApproved07/23/2013City Council
Presentation: Jerod Anderson, Assistant Chief Information Officer, made a presentation to Council.
A motion was made by Councilmember Wes Mays, seconded by Councilmember Aaron Duncan,
that this Agenda Item be approved. The motion passed by an unanimous vote.
Action Text:
Mayor Pro Tem Billy Faught, Councilmember Tim Brancheau,
Councilmember Bob Mahalik, Councilmember Wes Mays,
Councilmember Gary Roden, Councilmember Marvin Franklin, and
Councilmember Aaron Duncan
7Aye:
Text of Legislative File 2013-1183
Title
Consider approval of a project for new computer virtual desktop infrastructure in the total
amount of $295,210.33; by entering the into the following agreements: Flair Data Solutions in
the amount of $184,202.40, EST Group in the amount of $63,007.93, and a Professional
Page 1City of Coppell, Texas Printed on 12/28/2017
Master Continued (2013-1183)
Services Agreement with Comport in the amount of $48,000.00; and authorizing the City
Manager to sign and execute any necessary documents.
Summary
Fiscal Impact:
Funds are available in the General Fund budget for this project.
Staff Recommendation:
Staff recommends approval
Goal Icon:
Sustainable City Government
Page 2City of Coppell, Texas Printed on 12/28/2017
MEMORANDUM
To: Mayor and City Council
From: Jerod Anderson, Assistant CIO/Interim IS Director
Date: 7/16/2013
Reference: Virtual Desktop Infrastructure
2030: Sustainable City Government
Introduction:
After evaluating the current Information Systems hardware and software infrastructure several
weaknesses have been identified which include dated workstations as well as servers that lack
capacity and are operating beyond their recommended lifecycle. In addition, the majority of our
desktops are still using XP as their operating system, which will reach its end of life 2014. In an
effort to address all of these weaknesses I recommend moving to a Virtual Desktop Infrastructure
(VDI).
Analysis:
The concept of VDI is to run desktop operating systems and applications inside virtual machines
that reside on servers in the data center. Users access the virtual desktops and applications from
a desktop PC client, thin client, tablet, or even smartphone. Therefore, the resources no longer
reside on individual PCs or workstations that must be maintained and software patched across
the enterprise, but resides within the data center to facilitate standards and ease of support. This
platform will allow the City to extend the usable life of the existing PCs instead of the traditional
replacement schedule. In addition, future PC purchases will be thin clients at a cost of
approximately $350 versus the traditional workstations that are approximately $1,200 per station.
There are additional benefits for moving to this platform. The first benefit is remote access
capabilities. Once the end users’ desktop becomes virtual they will securely access their desktop
from anywhere from any device as long as they have internet access. Another benefit is the
ability to centrally manage the data center. The data center will hold all of the end users’
desktops in a virtual environment. Therefore, maintenance and customer support can be handled
much more efficiently. VDI also provides an efficient means to handle business continuity
throughout the organization. Virtual desktops can be accessed remotely and therefore would be
available from any location at any time. In addition, if an outage occurred, a virtual environment
can be restored in a shorter amount of time. VDI is also a very secure enterprise platform. The
virtual environment uses virtual management tools that help protect the system from intrusions.
Viruses are handled very quickly and with very little downtime to the end user. VDI is a
significant technology improvement for the organization and would improve our ability to
provide outstanding customer service to our citizenry. In June 2013, the City completed a third
party assessment and the results conclude that the City is a good candidate for VDI.
There is a necessity to move forward with this project in the current fiscal year to address the
current lack of capacity for our primary financial software New World. During the final phases
of the implementation process to move Utility Billing to the Logos product, New World
identified the need for more server capacity to make the transition successful. New World
provided a proposal of $83,550 to provide the City with the necessary server capacity to
maximize the software’s performance. This proposal would simply add servers to our
infrastructure, but would not address the other weaknesses previously identified.
Legal Review:
Agenda item was reviewed by Bob Hager on 7/18/2013.
Fiscal Impact:
The hardware, software, and professional services costs to move forward with the first phase of
VDI totals $295,210.33. This investment will provide the Information System’s data center
with the necessary components to address the weaknesses previously identified as well as
provide a platform that will allow future growth.
Recommendation:
I am recommending that the City invest in building out the data center to not only provide the
capacity needed for New World, but to also give the City the infrastructure to begin
implementing VDI.
VDI Infrastructure Implementation – Phase I
Comport - Confidential Information
Do Not Distribute
This Statement of Work (SOW) contains information that is proprietary and confidential to
Comport and shall not be disclosed or used for any purpose other than the purposes described
herein. Any other disclosure or use of this Proposal, in whole or in part, without the permission
of Comport is prohibited.
VDI Infrastructure Implementation – Phase I
Comport - Confidential Information
Do Not Distribute
TABLE OF CONTENTS
Statement of Work .......................................................................................................................... 3
Deliverables..................................................................................................................................... 4
Project Assumptions ....................................................................................................................... 5
Pricing and Payment Schedule ........................................................................................................ 6
General Terms and Conditions........................................................................................................ 7
VDI Infrastructure Implementation – Phase I
Comport Consulting Group
- Confidential Information -
Page 3
STATEMENT OF WORK
The City of Coppell (“Client”) is seeking outside expertise to assist its internal team by providing
assistance related to a move to Virtual Desktop Infrastructure (VDI) and update of their virtual
infrastructure. They have requested Comport to help them stand up their new virtualization
environment and associated hardware and to build and deploy a proof of concept for a City wide
VDI deployment. Comport will provide engineering, guidance, insight, and input to a migration to
a VDI environment.
Comport Approach and Services Provided
Virtualization Upgrades
Comport sees this Phase as being the environmental preparation and design validation portion of
the project. Phase steps are listed below:
ENVIRONMENT PREPARATION
Comport will deploy the newly purchased hardware and prepare the virtualization environment
for the deployment of the New World software. The deployment will include the following:
10GBe Core Network Upgrades
o Storage network Subset
Storage environment
Cisco UCS chassis and blades
VMware 5.1 vSphere Enviroment
VDI
Comport will perform a design / implementation a VDI environment with a production pilot of
up to 50 users for use in the City of Coppell, TX environment. Phase steps are listed below.
VDI DESIGN & BUILD OUT
Upon completion of the evaluation, Comport will create, build out and validate a VDI design,
which will be implemented by the completion of Phase 1. Design steps include:
Strategy for VM templates
Scalable modular growth approach
Design migration strategy for moving user data to shared storage (Persona
Management)
Design of Use Cases
VDI Infrastructure Implementation – Phase I
Comport Consulting Group
- Confidential Information -
Page 4
BUILD OUT DESIGN
Comport will build out the VDI environment based on designs created earlier in the design
process. During the build out Comport will ensure that no deployed components will interfere
with existing network or server architecture.
TESTING
Comport will test the VDI environment for performance and to ensure it will meet the needs of
the City of Coppell. A very small number of users may be brought onboard to the VDI
environment during this stage (less than 10).
MIGRATE USERS
Comport will contact users and begin the migration process as documented earlier. Number of
users shall not exceed 50 users.
PROOF OF CONCEPT
The migration of users into the VDI environment will signal start of the Proof of Concept stage
of the project. During this phase, Comport will work closely with users and the City of Coppell
IT to ensure that any issues not previously discovered are resolved and confirm that the
environment’s performance is matching the requirements set forth (scalable to 450 users).
DELIVERABLES
Deployment of SAN, 10GBe Core Upgrades, UCS and VMware software to
support VDI and virtualization initiatives.
Deployment of VDI environment.
Test and document VDI environment for functionality and performance.
Migration of up to 50 pilot users to VDI environment.
Documentation of all issues encountered and their resolutions.
Technical Walk-through of VDI environment to City of Coppell Engineers.
VDI Infrastructure Implementation – Phase I
Comport Consulting Group
- Confidential Information -
Page 5
PROJECT ASSUMPTIONS
The following assumptions were used by Comport to determine the level of effort and pricing
contained in this proposal. If these assumptions are incorrect, a Change Request may be
required.
1. Client will provide on-site office facilities as needed periodically to Comport.
2. Comport will have adequate access and connectivity to perform the tasks required for the
project.
3. Documentation, diagrams, and/or interviews with key staff will be provided by Client as
needed.
4. All “Client-directed” expenses shall be billable (i.e., special travel requested to attend
vendor presentations, conferences, etc.).
5. Any “billable” expenses will be discussed with and approved by the Client in advance of
Comport incurring any expenditure.
6. Changes to project scope may affect project schedule and pricing and will be agreed upon
and documented with a Change of Scope (COS) document at that time if applicable.
7. Prices identified in this Statement of Work are valid for 15 days from date of issue.
VDI Infrastructure Implementation – Phase I
Comport Consulting Group
- Confidential Information -
Page 6
PRICING AND PAYMENT SCHEDULE
Fees
Fixed Fee for Labor and Travel Expenses to/from City of Coppell $48,000.00
Any required Client directed expenses outside of the City of Coppell will be discussed in advance
and billed at actual verified with receipts.
Payments for charges are to be received by Comport within fifteen (15) business days
from the date of invoice.
Start Date: August 2013 – As soon as equipment arrives and client is ready to begin
implementation
Duration: 320 hours
Invoice Instructions
Name: City of Coppell, Accounts Payable Department
Address: 255 Parkway Blvd
P.O. Box 9478
Coppell, TX 75019-9478
Phone:
Email: accountspayable@coppelltx.gov
VDI Infrastructure Implementation – Phase I
Comport Consulting Group
- Confidential Information -
Page 7
General Terms and Conditions
The following Terms and Conditions shall govern this Statement of Work Agreement (“SOW”) unless a
valid master agreement for professional services between the parties is in force at the time the SOW is
executed, in which case the terms of the valid master agreement shall govern. In the event of any
inconsistencies between the following terms and the master agreement, the master agreement shall
prevail. COMPORT CONSULTING GROUP (“COMPORT”) will invoice services and expenses and client
agrees to pay all invoices upon receipt. Client is responsible for all applicable taxes, except for taxes
due on the net income. COMPORT WARRANTS THAT THE SERVICES WILL BE PROVIDED IN A
PROFESSIONAL AND WORKMANLIKE MANNER AND MAKES NO OTHER WARRANTIES EXPRESSED OR
IMPLIED INCLUDING BUT NOT LIMITED TO THE WARRANTIES OF MERCHANTABILITY AND FITNESS FOR
A PARTICULAR PURPOSE. CLIENT ACKNOWLEDGES THAT THE SERVICES PROVIDED ARE ADVISORY
ONLY AND NO SPECIFIC RESULT IS ASSURED OR GUARANTEED. COMPORT is in the business of
providing network consulting services drawing upon the knowledge, understanding and expertise
COMPORT has gained in the course of working with many individual clients, both similar and different
from Client. Nothing in this SOW shall be deemed to assign rights to or limit our use of any know-how
or knowledge to the extent it does not contain Client’s confidential information or that COMPORT had
prior to entering this SOW or that COMPORT obtain during our performance under this SOW. IN NO
EVENT SHALL EITHER PARTY BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL OR
CONSEQUENTIAL DAMAGES NOR SHALL EITHER PARTY’S LIABILITY EXCEED TWO (2) TIMES THE VALUE
OF THIS SOW. During the term of this SOW and for twelve (12) months thereafter, neither party will
solicit for employment any employee or contractor of the other if such party was introduced to the
employee directly or indirectly as a result of this SOW. A general advertisement or a request for
employment that is initiated exclusively by an employee or contractor of the othe r shall not be
considered a solicitation pursuant to this section.
Client Acceptance:
Accepted by: Accepted by:
Comport Consulting Group City of Coppell, TX
Authorized Signature Authorized Signature
Brian Childers
Name (Type or Print) Name (Type or Print)
Date Date
EST Group Quote Date:7/15/2013
1907 Ascension Blvd.Quotation #:657739420
Suite 100 Valid Until:8/11/2013
Arlington, TX 76006 Prepared By:Ben Gonzalez
Phone: 817-366-1830
Fax: 817-210-4211
Bill To:
City of Coppell
P.O. Box 9478
Coppell, TX 75019
Quote Reference Description
657739420 Dell EqualLogic PS6510ES
657739420 Dell Education Services
Product Subtotal
Tax
Shipping
Total Purchase Price
Group 1
QUANTITY: 1 SYSTEM PRICE: $62,789.93
Dell EqualLogic PS6510ES, 10GbE, Hybrid Arrays, Solid State and 7.2K NL SAS Drives (225-3926)1
41x 2TB NL SAS and 7x 400GB SSD, Dual Controller (318-2475)1
Synchronous and Point-in-Time Replication (468-7110)1
Snaps/Clones with integration for MS SQL, Exchange, Hyper V and VMware (468-7155)1
SAN HQ multi group monitoring software (468-7156)1
ProSupport : 7x24 HW / SW Tech Support and Assistance , 3 Year (907-4372)1
MISSION CRITICAL PACKAGE: Enhanced Services, 3 Year (907-4918)1
EqualLogic Advanced Software Warranty and Service,7x24 Access,3 Year (908-8259)1
Dell Hardware Limited Warranty Initial Year (968-4998)1
Dell Hardware Limited Warranty Extended Year (968-4999)1
Mission Critical Package: 4-Hour 7x24 On-Site Service with Emergency Dispatch, Initial Year (968-5032)1
Mission Critical Package: 4-Hour 7x24 On-Site Service with Emergency Dispatch, 2 Year Extended (968-5035)1
City of Coppell
Quote Summary
Total
$62,789.93
BuyBoard #409-12
$218.00
$63,007.93
$0.00
$0.00
$63,007.93
GROUP TOTAL: $62,789.93
Dell ProSupport. For tech support, visit http://support.dell.com/ProSupport or call 1-800-945-3355 (989-3439)1
Remote Implementation of a Dell Equallogic Array (961-3859)1
EqualLogic Reference Architecture,S48x0,PS6510,up to 3 arrays (995-7189)1
Deployment Consulting 3 Yr 3 Case Remote Consulting Service (996-3189)1
Group 2
QUANTITY: 1 SYSTEM PRICE: $218.00
1
EST Group shall invoice upon order with all software and hardware purchases due upon receipt of goods. Services due upon completion.
Orders can be emailed to orders@est-grp.com or faxed to (817) 210-4211 Attn: Patti Spires
Dell Education Services - Introduction to Dell EqualLogic PS Series Storage
Arrays Online Training, 1 year access (903-5699)
GROUP TOTAL: $218.00
Karen Fairchild
Flair Data Systems
214-452-4108
214-507-8522
214.373.4188 fax
kfairchild@flairdata.com
Date:July 18, 2013 Quote Number 070813-UCS Valid For: 30 Days
To:Jerod Anderson Warranty: 90 Days/SmartNet
City of Coppell Shipping:Prepaid,add to invoi
Tax:Texas State Sales T
Total: $184,202.40
DIR-SDD-1388 UCS Servers and Nexus 5K Shipping: $0.00
100GB Drive Option Sales Tax: $0.00
Grand Total: $184,202.40
DESCRIPTION:
Qty Product Description Price Extended
UCS Chassis, FI's, B200s
1 UCS-SP6-EV-P-B200 UCS SP B200 VALUEPLUS BDL 2x6248 1xCH 4xB200w/2xE52665 128G $ - 55% $ -
1 UCS-SP-INFRA-CHSS UCS SP BASE 5108 Blade Svr AC Chassis
$ 14,490.00 55% $ 6,520.50
1 CON-SNTP-SPINFRAC SMARTNET 24X7X4 UCS SP BASE 5108 Bla
$ 193.00 20% $ 154.40
1 N01-UAC1 Single phase AC power module for UCS 5108
$ - 55% $ -
1 N20-CAK Accessory kit for UCS 5108 Blade Server Chassis
$ - 55% $ -
8 N20-CBLKB1 Blade slot blanking panel for UCS 5108/single slot
$ - 55% $ -
8 N20-FAN5 Fan module for UCS 5108
$ - 55% $ -
1 N20-FW011 UCS Blade Server Chassis FW Package 2.1
$ - 55% $ -
2 UCS-IOM-2208XP UCS 2208XP I/O Module (8 External, 32 Internal 10Gb Ports)
$ - 55% $ -
4 UCSB-PSU-2500ACPL 2500W Platinum AC Hot Plug Power Supply for UCS 5108 Chassis
$ - 55% $ -
4 CAB-AC-2500W-US1 Power Cord, 250Vac 16A, straight blade NEMA 6-20 plug, US
$ - 55% $ -
4 UCS-SP-ENVP-B200M3 (Not a standalone SKU) B200M3 w/2xE5-2665128GB1240 VIC
$ 17,500.00 55% $ 31,500.00
4 CON-SNTP-SPVPB200 SMARTNET 24X7X4 Smart Play B200 M3 Server
$ 244.00 20% $ 780.80
8 N20-BBLKD UCS 2.5 inch HDD blanking panel $ - 55% $ -
8 UCS-CPU-E5-2665 2.40 GHz E5-2665/115W 8C/20MB Cache/DDR3 1600MHz $ - 55% $ -
32 UCS-MR-1X162RY-A 16GB DDR3-1600-MHz RDIMM/PC3-12800/dual rank/1.35v $ - 55% $ -
8 UCSB-HS-01-EP CPU Heat Sink for UCS B200 M3 and B420 M3
$ - 55% $ -
4 UCSB-MLOM-40G-01 Cisco UCS VIC 1240 modular LOM for M3 blade servers
$ - 55% $ -
4 UCSB-MLOM-PT-01 Cisco UCS Port Expander Card (mezz) for VIC 1240 modular LOM
$ - 55% $ -
2 UCS-SP-INFRA-FI UCS 6248 FI w/ 12p LIC Cables Bundle
$ 10,305.00 55% $ 9,274.50
2 CON-SNTP-SPINFRAF SMARTNET 24X7X4 UCS 6248 FI w/ 12p L
$ 765.00 20% $ 1,224.00
12 DS-SFP-FC8G-SW 8 Gbps Fibre Channel SW SFP+, LC
$ - 55% $ -
4 SFP-10G-SR 10GBASE-SR SFP Module
$ - 55% $ -
8 SFP-H10GB-CU3M 10GBASE-CU SFP+ Cable 3 Meter
$ - 55% $ -
2 UCS-ACC-6248UP UCS 6248UP Chassis Accessory Kit
$ - 55% $ -
2 UCS-BLKE-6200 UCS 6200 Series Expansion Module Blank
$ - 55% $ -
4 UCS-FAN-6248UP UCS 6248UP Fan Module
$ - 55% $ -
2 UCS-FI-DL2 UCS 6248 Layer 2 Daughter Card
$ - 55% $ -
4 UCS-PSU-6248UP-AC UCS 6248UP Power Supply/100-240VAC
$ - 55% $ -
4 CAB-9K12A-NA Power Cord, 125VAC 13A NEMA 5-15 Plug, North America
$ - 55% $ -
2 N10-MGT011 UCS Manager v2.1
$ - 55% $ -
96 UCS-MR-1X162RY-A 16GB DDR3-1600-MHz RDIMM/PC3-12800/dual rank/1.35v $ 625.00 55% $ 27,000.00
8 UCS-SD100G0KA2-G= 100GB 2.5 inch Enterprise Value SSD
$ 979.00 55% $ 3,524.40
Nexus 5K's
2 N5K-C5548UP-FA Nexus 5548 UP Chassis 32 10GbE Ports 2 PS 2 Fans
$ 25,600.00 44.5% $ 28,416.00
2 CON-SNTP-C5548UP SMARTNET 24X7X4 Nexus 5548 UP Chassis 32 10GbE Ports
$ 2,024.00 44.5% $ 2,246.64
2 N5548-ACC-KIT Nexus 5548 Chassis Accessory Kit
$ - 44.5% $ -
2 N55-BAS1K9 Layer 3 Base License for Nexus 5500 Platform
$ - 44.5% $ -
2 N55-M-BLNK Nexus 5500 Module Blank Cover
$ - 44.5% $ -
4 N55-PAC-750W Nexus 5500 PS 750W Front to Back Airflow
$ - 44.5% $ -
2 N55-D160L3-V2 Nexus 5548 Layer 3 Daughter Card Version 2
$ 5,000.00 44.5% $ 5,550.00
2 N55-LAN1K9 Layer 3 License for Nexus 5500 Platform
$ 10,000.00 44.5% $ 11,100.00
2 N55-8P-SSK9 Nexus 5500 Storage License 8 Ports
$ 3,200.00 44.5% $ 3,552.00
Price Quotation
2 N5KUK9-602N1.2 Nexus 5000 Base OS Software Rel 6.0(2)N1(2) $ - 44.5% $ -
4 CAB-9K12A-NA Power Cord 125VAC 13A NEMA 5-15 Plug North America $ - 44.5% $ -
4 N5548P-FAN Nexus 5548P Fan Module $ - 44.5% $ -
10GE for Core
1 WS-X6704-10GE Cat6500 4-port 10 Gigabit Ethernet Module (req. XENPAKs) $ 20,000.00 44.5% $ 11,100.00
4 WS-F6K-XENBLNKCVR Catalyst 6500 Xenpak Blank Covers for WS-X6704-10GE $ - 44.5% $ -
1 MEM-XCEF720-512M Cat 6500 512MB DDR xCEF720 (67xx interface DFC3A/DFC3B) $ 4,800.00 44.5% $ 2,664.00
1 WS-F6700-CFC Catalyst 6500 Central Fwd Card for WS-X67xx modules $ - 44.5% $ -
2 XENPAK-10GB-SR 10GBASE-SR XENPAK Module $ 3,000.00 44.5% $ 3,330.00
8 SFP-H10GB-CU1M= 10GBASE-CU SFP+ Cable 1 Meter $ 150.00 44.5% $ 666.00
4 SFP-H10GB-CU5M= 10GBASE-CU SFP+ Cable 5 Meter $ 260.00 44.5% $ 577.20
2 SFP-10G-SR= 10GBASE-SR SFP Module $ 1,495.00 44.5% $ 1,659.45
4 CAB-LC/LC-MMF-1M FIBER PATCH CABLE - 10GE, LC/LC, 1 METER $ 55.00 0.0% $ 220.00
2 CAB-SC/LC-MMF-5M FIBER PATCH CABLE - 10GE, SC/LC, 5 METER $ 70.00 0.0% $ 140.00
Vmware Licenses
0 VU5-PR-100-C-L4 VPP L4 VIEW 5 PREMIER 100
$ 22,000.00 15% $ -
5 VU5-PR-STR-C-L4 VPP L4 VIEW 5 PREMIER BDL STARTER KIT $ 2,200.00 15% $ 9,350.00
4 VS5-ENT-C-L4 VPP L4 VSPHERE 5ENT 1PROC 64GB ENTI
$ 2,530.00 15% $ 8,602.00
0 VC-SRM5-25S-C-L4 VPP L4 VCENTER SITE RECOV MGR 5 STD 25VM
$ 4,290.00 15% $ -
VMware 3 Year Maintenance
0 VU5-PR-100-3P-SSS-C PROD SUP SUB VIEW 5 PREMIER BDL 100 3YR $ 16,500.00 5% $ -
5 VU5-PR-STR-3P-SSS-C PROD SUP SUB VIEW 5 PREMIER STARTER KIT $ 1,650.00 5% $ 7,837.50
4 VS5-ENT-3P-SSS-C PROD SUP/SUB VSPHERE 5 ENT 1 PROC 3YR
$ 1,898.16 5% $ 7,213.01
0 VC-SRM5-25S-3P-SSS-C PROD SUP/SUB VCENTER SITE RECOV MGR5 STD
$ 3,218.16 5% $ -
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2013-1193
File ID: Type: Status: 2013-1193 Agenda Item Passed
1Version: Reference: In Control: City Secretary
07/18/2013File Created:
07/23/2013Final Action: RCCFile Name:
Title: Consider approval of an Interlocal Agreement between Addison, Carrollton,
Farmers Branch and Coppell to equally share the costs of a Consultant
Services Agreement with RCC Consultants Inc., not to exceed $63,714.35 for
each city, to perform Phase III of the Public Safety Radio replacement project;
and authorizing the Mayor to sign; and authorizing the City Manager to
execute any and all documents.
Notes:
Agenda Date: 07/23/2013
Agenda Number: 12.
Sponsors: Enactment Date:
Cover Memo.pdf, Interlocal Agreement.pdfAttachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 PassApproved07/23/2013City Council
Presentation: Police Chief Mac Tristan made a presentation to Council.
A motion was made by Mayor Pro Tem Billy Faught, seconded by Councilmember Gary Roden, that
this Agenda Item be approved. The motion passed by an unanimous vote.
Action Text:
Mayor Pro Tem Billy Faught, Councilmember Tim Brancheau,
Councilmember Bob Mahalik, Councilmember Wes Mays,
Councilmember Gary Roden, Councilmember Marvin Franklin, and
Councilmember Aaron Duncan
7Aye:
Text of Legislative File 2013-1193
Title
Consider approval of an Interlocal Agreement between Addison, Carrollton, Farmers Branch
and Coppell to equally share the costs of a Consultant Services Agreement with RCC
Consultants Inc., not to exceed $63,714.35 for each city, to perform Phase III of the Public
Page 1City of Coppell, Texas Printed on 12/28/2017
Master Continued (2013-1193)
Safety Radio replacement project; and authorizing the Mayor to sign; and authorizing the City
Manager to execute any and all documents.
Summary
Fiscal Impact:
Funds for this contract will need to be provided by General Fund - Fund Balance.
Staff Recommendation:
Approval recommended.
Goal Icon:
Sustainable City Government
Business Prosperity
Community Wellness and Enrichment
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 12/28/2017
To:
From:
Date:
Reference
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2
bill each of the other three cities for their share of the project. The total cost of the project is not to
exceed $254,859.36. Coppell’s commitment is $63,714.35. This is a budgeted item.
Legal Review:
Agenda item was reviewed by Robert Hager.
Recommendation:
The Police Department has found this action to be supportive of the Coppell 2030 Master Plan in
Maintaining Healthy and Safe Neighborhoods. As such, staff recommends City Council approval
for Coppell to enter into an Interlocal Agreement (ILA) between the Town of Addison, Cities of
Farmers and Carrollton to equally share the costs of a Consultant Services Agreement with RCC
Consultants Inc., not to exceed $63,714.35 for each city, to perform Phase III of the Public Safety
Radio replacement project and authorizing the City Manager to sign.
Third Radio System Interlocal Agreement
Page 1 of 6
THIRD RADIO SYSTEM INTERLOCAL AGREEMENT
This Third Radio System Interlocal Agreement (“Agreement”) is made by and between
the City of Carrollton, Texas (“Carrollton”), the City of Farmers Branch, Texas (“Farmers
Branch”), the City of Coppell, Texas (“Coppell”), and the Town of Addison, Texas (“Addison”)
(Carrollton, Farmers Branch, Coppell, and Addison are hereinafter sometimes referred to
together as the “Cities” and individually as a “City”).
Recitals:
1. Carrollton, Farmers Branch, and Addison participate by agreement in the use of a
four-site nine-channel 800Mhz Trunked Simulcast Radio System (the “System”) which provides
radio coverage for each of them in the exercise of their respective governmental functions,
including their provision of police, fire and emergency medical services. The System was
designed and developed with the assistance of RCC Consultants, Inc., a Delaware corporation
(“RCC”).
2. Effective July 26, 2010, those three cities entered into an agreement entitled
“Radio System Interlocal Agreement,” that provided for them to share equally in the costs of a
study, to be conducted by RCC pursuant to its proposal dated February 25, 2010 (the “RCC
Proposal”), regarding a possible upgrade of the System and a review of other items regarding
their public safety radio communications and operations, including a potential upgrade of their
individual mobile data systems and an evaluation of their communications dispatch center
operations (“Phase I” or the “Study”). In connection with the Radio System Interlocal
Agreement, Addison entered into an agreement with RCC for the performance by RCC of Phase
I (the “RCC Agreement”). Following the execution of the RCC Agreement, Coppell expressed
an interest in participating in the Study, and separately entered into an agreement with RCC that
in effect expanded the Study to include Coppell.
3. RCC completed the Study, reflected in its report dated September 2011, and
recommended therein an upgrade and expansion of the System to a digital P25 system (such
upgrade and expansion being referred to herein as “Phase II”), to include all of the Cities. In
order to implement Phase II, Addison and RCC entered into an amendment of the RCC
Agreement entitled “First Amendment to Consultant Services Agreement” that provided for
RCC to perform and provide the Phase II services described therein. In connection with that
amendment, the Cities entered into a second interlocal agreement (the “Second Radio System
Interlocal Agreement”) that provided for, among other things, that the Cities would share equally
in the Phase II costs.
4. RCC completed Phase II, and based thereon the Cities are preparing to upgrade
and expand the System to a digital P25 system, and desire to retain the services of RCC to
facilitate implementation and management of the upgrade and expansion, including assistance
with equipment installation, System testing, performance evaluation, and System acceptance
(“Phase III”).
5. As with Phase I and Phase II, the Cities desire that Addison enter into an
agreement for Phase III with RCC, with the cost thereof to be shared equally by the Cities as set
forth herein. A copy of a proposed agreement entitled “Second Amendment to Consultant
Third Radio System Interlocal Agreement
Page 2 of 6
Services Agreement” between Addison and RCC to conduct Phase III as described in the RCC
Proposal is attached hereto as Exhibit A and incorporated herein (the “Phase III Agreement”).
Addison has approved the Phase III Agreement, subject to and contingent upon, however, the
approval and execution of this Agreement by the Cities.
6. The provision of police, fire, and emergency medical services, the radio
communications that are essential thereto, and the work and services described herein in
connection therewith, are essential to the public health and safety and are governmental functions
and services pursuant to Chapter 791, Tex. Gov. Code, pursuant to which this Agreement is
authorized.
NOW, THEREFORE, for and in consideration of the mutual benefits and obligations
set forth in this Agreement, the City of Carrollton, Texas, the City of Farmers Branch, Texas, the
City of Coppell, Texas, and the Town of Addison, Texas do hereby agree as follows:
Section 1. The above and foregoing Recitals are true and correct and are incorporated
into this Agreement and made a part hereof for all purposes.
Section 2. The Cities agree that they shall each pay one-fourth of the total cost of the
Phase III Agreement as set forth therein. Such total cost is shown in the Phase III Agreement to
be $254,859.35, and therefore each City shall pay $63,714.84. Addison will make payments to
RCC in accordance with the Phase III Agreement, and each of Carrollton, Farmers Branch, and
Coppell shall reimburse Addison their proportionate (one-fourth) share of each payment made by
Addison. Such reimbursement shall be made by Carrollton, Farmers Branch, and Coppell not
later than 15 days following their receipt of an invoice from Addison identifying the amount(s)
paid by Addison and a copy of the RCC invoice and any supporting documentation received in
support thereof from RCC.
The payments made by Carrollton, Farmers Branch, and Coppell to Addison pursuant to
this Agreement shall be made from current revenues available to each of Carrollton, Farmers
Branch, and Coppell.
Section 3. For purposes of this Agreement, notices and other communications shall
be in writing, addressed as provided hereinafter to the party to whom the notice or request is
given, and shall be either (i) delivered personally, (ii) sent by United States certified mail,
postage prepaid, return receipt requested, or (iii) placed in the custody of Federal Express
Corporation or other nationally recognized carrier to be delivered overnight. Notice shall be
deemed given upon receipt. Addresses for notices and other communications are as follows:
If intended for Town of Addison:
Town of Addison
Attn: City Manager
5300 Belt Line Road
Dallas, Texas 75254
With copy(ies) to:
City Attorney
Town of Addison
5300 Belt Line Road
Dallas, Texas 75254
Third Radio System Interlocal Agreement
Page 3 of 6
If intended for City of Carrollton:
City of Carrollton
Attn: City Manager
1945 E. Jackson Road
Carrollton, Texas 75006
With copy(ies) to:
City Attorney
City of Carrollton
1945 E. Jackson Road
Carrollton, Texas 75006
If intended for City of Coppell:
City of Coppell
Attn: City Manager
255 E. Parkway Boulevard
Coppell, Texas 75019
With copy(ies) to:
Robert E. Hager
Nichols, Jackson, Dillard, Hager & Smith, LLP
500 N. Akard, Suite 1800
Dallas, Texas 75201
If intended for City of Farmers Branch:
City of Farmers Branch
Attn: City Manager
13000 William Dodson Parkway
Farmers Branch, Texas 75234
With copy(ies) to:
Peter G. Smith
Nichols, Jackson, Dillard, Hager & Smith, LLP
500 N. Akard, Suite 1800
Dallas, Texas 75201
From time to time each City may designate another address within its boundaries for
purposes of this Agreement by giving the other party not less than ten (10) days advance notice
of such change of address in accordance with the provisions hereof.
Section 4. Each City shall not, and shall have no authority to, assign or otherwise
transfer this Agreement or an portion hereof without the prior written consent of the other Cities.
No assignment or other transfer by any City will be effective without the written consent of the
other Cities.
Section 5. This Agreement represents the entire and integrated agreement between
the Cities, and supersedes all prior negotiations, representations and/or agreements, either written
or oral with regard to the subject matter hereof. This Agreement may be amended and modified
only by written instrument signed by authorized representatives of each of the Cities.
Section 6. The provisions of this Agreement are severable. If any paragraph, section,
subdivision, sentence, clause, or phrase of this Agreement is for any reason held by a court of
competent jurisdiction to be contrary to the law or contrary to any rule or regulation having the
force and effect of the law, such decisions shall not affect the remaining portions of the
Agreement.
Section 7. This Agreement and the rights and duties of the Cities shall be governed
by the laws of the State of Texas, without regard to the choice of laws provisions of any
jurisdiction. This Agreement shall be enforceable in Dallas County, Texas, and, if legal action is
necessary, exclusive venue shall lie in Dallas County, Texas.
Third Radio System Interlocal Agreement
Page 4 of 6
Section 8. This is a negotiated document. Should any part of this Agreement be in
dispute, the Cities agree that the terms and provisions of this Agreement shall not be construed
more favorably for or strictly against any City.
Section 9. It is not a waiver of or consent to a breach, failure to perform, or default of
this Agreement if the non-defaulting party fails to declare promptly a default or delays in taking
any action. Pursuit of any rights or remedies set forth in this Agreement does not preclude
pursuit of any other rights or remedies in this Agreement or available or provided by law, in
equity, or otherwise.
Section 10. This Agreement and all of its provisions are solely for the benefit of the
Cities and, except as set forth herein, are not intended to create or grant any rights, contractual or
otherwise, to any third person or entity.
Section 11. This Agreement shall be effective upon the date that the last of the Cities
executes this Agreement as reflected by the date of execution of this Agreement by the
authorized representatives of the Cities set forth below.
Section 12. The Cities do not waive any immunity or other defenses or tort limitations
to any claims by their the execution of this Agreement, and no City waives, nor shall be deemed
to waive, any immunity or defense or tort limitation which otherwise is available in claims
arising from or in connection with any activity conducted pursuant to this Agreement.
Section 13. This Agreement may be executed in counterparts, each of which shall
constitute an original and all of which together shall constitute one and the same agreement.
Section 14. The undersigned persons are the properly authorized representatives of
each of the respective Cities and have the necessary authority to execute this Agreement on
behalf of the Cities.
EXECUTED by each of the Cities as of the dates set forth below.
Third Radio System Interlocal Agreement
Page 5 of 6
SIGNED AND AGREED this ________ day of June, 2013.
TOWN OF ADDISON
By:___________________________________
Ron Whitehead, City Manager
ATTEST:
_______________________________
Chris Terry, City Secretary
APPROVED AS TO FORM:
________________________________
City Attorney
SIGNED AND AGREED this ________ day of June, 2013.
CITY OF CARROLLTON
By:___________________________________
Leonard Martin, City Manager
ATTEST:
_______________________________
Ashley D. Mitchell, City Secretary
APPROVED AS TO FORM:
________________________________
City Attorney
Third Radio System Interlocal Agreement
Page 6 of 6
SIGNED AND AGREED this ________ day of June, 2013.
CITY OF COPPELL
By:___________________________________
Clay Phillips, City Manager
ATTEST:
_______________________________
Christel Pettinos, City Secretary
APPROVED AS TO FORM:
________________________________
City Attorney
SIGNED AND AGREED this ________ day of June, 2013.
CITY OF FARMERS BRANCH
By:___________________________________
Gary D. Greer, City Manager
ATTEST:
_______________________________
Angela Kelly, City Secretary
APPROVED AS TO FORM:
________________________________
City Attorney
Exhibit “A” to Third Radio System Interlocal Agreement
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EXHIBIT “A”
RCC PROPOSAL
Exhibit “A” to Third Radio System Interlocal Agreement
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Exhibit “A” to Third Radio System Interlocal Agreement
Page 3 of 7
Exhibit “A” to Third Radio System Interlocal Agreement
Page 4 of 7
Exhibit “A” to Third Radio System Interlocal Agreement
Page 5 of 7
Exhibit “A” to Third Radio System Interlocal Agreement
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Exhibit “A” to Third Radio System Interlocal Agreement
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Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2013-1188
File ID: Type: Status: 2013-1188 Agenda Item Passed
1Version: Reference: In Control: City Secretary
07/16/2013File Created:
07/23/2013Final Action: Northlake AmendmentFile Name:
Title: Consider repeal of Resolution 2013-0611.3 and approval of a revised
settlement and release agreement(s) by and between Luminant and Coppell
concerning property located at Northlake; and, authorizing the City Manager
to sign.
Notes:
Agenda Date: 07/23/2013
Agenda Number: 13.
Sponsors: Enactment Date:
Settlement Release Res & Agreement.pdfAttachments: Enactment Number: 2013-0723.1
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 PassApproved07/23/2013City Council
Presentation: City Attorney Robert Hager made a presentation to Council.
A motion was made by Councilmember Marvin Franklin, seconded by Councilmember Bob Mahalik,
that this Agenda Item be approved. The motion passed by an unanimous vote.
Action Text:
Mayor Pro Tem Billy Faught, Councilmember Tim Brancheau,
Councilmember Bob Mahalik, Councilmember Wes Mays,
Councilmember Gary Roden, Councilmember Marvin Franklin, and
Councilmember Aaron Duncan
7Aye:
Text of Legislative File 2013-1188
Title
Consider repeal of Resolution 2013-0611.3 and approval of a revised settlement and release
agreement(s) by and between Luminant and Coppell concerning property located at Northlake;
and, authorizing the City Manager to sign.
Summary
Page 1City of Coppell, Texas Printed on 12/28/2017
Master Continued (2013-1188)
Fiscal Impact:
Staff Recommendation:
Approval recommended.
Goal Icon:
Sustainable City Government
Business Prosperity
Community Wellness and Enrichment
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 12/28/2017
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2013-1189
File ID: Type: Status: 2013-1189 Agenda Item Passed
1Version: Reference: In Control: City Secretary
07/16/2013File Created:
07/23/2013Final Action: Northlake Amendment 2File Name:
Title: Consider repeal of Resolutions 2013-0423.1 and 2013-0611.4; and approval
of a revised surface use agreement between Luminant, Trammell Crow No.
43, Ltd., Coppell Independent School District and the City of Coppell covering
approximately 1,700 ± acres of land at Northlake; and, authorizing the City
Manager to sign and execute all necessary documents.
Notes:
Agenda Date: 07/23/2013
Agenda Number: 14.
Sponsors: Enactment Date:
Resolution & Agreement.pdfAttachments: Enactment Number: 2013-0723.2
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 PassApproved07/23/2013City Council
Presentation: City Attorney Robert Hager made a presentation to Council.
A motion was made by Councilmember Tim Brancheau, seconded by Mayor Pro Tem Billy Faught,
that this Agenda Item be approved. The motion passed by an unanimous vote.
Action Text:
Mayor Pro Tem Billy Faught, Councilmember Tim Brancheau,
Councilmember Bob Mahalik, Councilmember Wes Mays,
Councilmember Gary Roden, Councilmember Marvin Franklin, and
Councilmember Aaron Duncan
7Aye:
Text of Legislative File 2013-1189
Title
Consider repeal of Resolutions 2013-0423.1 and 2013-0611.4; and approval of a revised
surface use agreement between Luminant, Trammell Crow No. 43, Ltd., Coppell Independent
School District and the City of Coppell covering approximately 1,700 ± acres of land at
Northlake; and, authorizing the City Manager to sign and execute all necessary documents.
Page 1City of Coppell, Texas Printed on 12/28/2017
Master Continued (2013-1189)
Summary
Fiscal Impact:
Staff Recommendation:
Approval recommended.
Goal Icon:
Sustainable City Government
Business Prosperity
Community Wellness and Enrichment
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 12/28/2017
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2013-1192
File ID: Type: Status: 2013-1192 Agenda Item Passed
1Version: Reference: In Control: City Secretary
07/17/2013File Created:
07/23/2013Final Action: Northlake Amendment 3File Name:
Title: Consider repealing Resolution 2013-0423.3 and approval of a revised
Purchase and Sales Agreement by and between Luminant Generation
Company, LLC and the City of Coppell for approximately 56.049 acres of
land at Northlake and authorizing the City Manager to sign any and all
necessary documents.
Notes:
Agenda Date: 07/23/2013
Agenda Number: 15.
Sponsors: Enactment Date:
Purchase and Sales Resolution & Agreement.pdfAttachments: Enactment Number: 2013-0723.3
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 PassApproved07/23/2013City Council
Presentation: City Attorney Robert Hager made a presentation to Council.
A motion was made by Mayor Pro Tem Billy Faught, seconded by Councilmember Marvin Franklin,
that this Agenda Item be approved. The motion passed by an unanimous vote.
Action Text:
Mayor Pro Tem Billy Faught, Councilmember Tim Brancheau,
Councilmember Bob Mahalik, Councilmember Wes Mays,
Councilmember Gary Roden, Councilmember Marvin Franklin, and
Councilmember Aaron Duncan
7Aye:
Text of Legislative File 2013-1192
Title
Consider repealing Resolution 2013-0423.3 and approval of a revised Purchase and Sales
Agreement by and between Luminant Generation Company, LLC and the City of Coppell for
approximately 56.049 acres of land at Northlake and authorizing the City Manager to sign any
and all necessary documents.
Page 1City of Coppell, Texas Printed on 12/28/2017
Master Continued (2013-1192)
Summary
Fiscal Impact:
Staff Recommendation:
Approval recommended.
Goal Icon:
Sustainable City Government
Business Prosperity
Community Wellness and Enrichment
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 12/28/2017
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2013-1191
File ID: Type: Status: 2013-1191 Agenda Item Passed
1Version: Reference: In Control: City Secretary
07/17/2013File Created:
07/23/2013Final Action: Northlake Amendment 4File Name:
Title: Consider approval of grant of easement to Oncor for transmission and distribution
lines over city owned property located at Northlake; and, authorizing the Mayor to
sign.
Notes:
Agenda Date: 07/23/2013
Agenda Number: 16.
Sponsors: Enactment Date:
Grant of Easement Resolution and Agreement.pdfAttachments: Enactment Number: 2013-0723.4
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 PassApproved07/23/2013City Council
Presentation: City Attorney Robert Hager made a presentation to Council.
A motion was made by Councilmember Gary Roden, seconded by Councilmember Marvin Franklin,
that this Agenda Item be approved. The motion passed by an unanimous vote.
Action Text:
Mayor Pro Tem Billy Faught, Councilmember Tim Brancheau,
Councilmember Bob Mahalik, Councilmember Wes Mays,
Councilmember Gary Roden, Councilmember Marvin Franklin, and
Councilmember Aaron Duncan
7Aye:
Text of Legislative File 2013-1191
Title
Consider approval of grant of easement to Oncor for transmission and distribution lines over city
owned property located at Northlake; and, authorizing the Mayor to sign.
Summary
Fiscal Impact:
Page 1City of Coppell, Texas Printed on 12/28/2017
Master Continued (2013-1191)
Staff Recommendation:
Approval recommended.
Goal Icon:
Sustainable City Government
Business Prosperity
Community Wellness and Enrichment
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 12/28/2017
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2013-1184
File ID: Type: Status: 2013-1184 Agenda Item Passed
1Version: Reference: In Control: City Secretary
07/16/2013File Created:
07/23/2013Final Action: Special ElectionFile Name:
Title: Consider approval of an Ordinance ordering a Special Election to be held on
November 5, 2013, to consider the reauthorization and adoption of one-half of
one percent sales and use tax; and authorizing the Mayor to sign.
A considerarse la aprobación de un estatuto con el mandato a convocar a
una Elección Especial a llevarse a cabo el 5 de noviembre de 2013, con el
fin de tomarse en consideración la reautorización y adopción del medio
punto porcentual en el impuesto sobre ventas y uso autorizándose al Alcalde
para firmarlo.
Notes:
Agenda Date: 07/23/2013
Agenda Number: 17.
Sponsors: Enactment Date:
Ordinance.pdfAttachments: Enactment Number: 2013-1349
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 PassApproved07/23/2013City Council
Presentation: City Attorney Robert Hager made a presentation to Council.
A motion was made by Councilmember Bob Mahalik, seconded by Mayor Pro Tem Billy Faught, that
this Agenda Item be approved. The motion passed by an unanimous vote.
Action Text:
Mayor Pro Tem Billy Faught, Councilmember Tim Brancheau,
Councilmember Bob Mahalik, Councilmember Wes Mays,
Councilmember Gary Roden, Councilmember Marvin Franklin, and
Councilmember Aaron Duncan
7Aye:
Text of Legislative File 2013-1184
Page 1City of Coppell, Texas Printed on 12/28/2017
Master Continued (2013-1184)
Title
Consider approval of an Ordinance ordering a Special Election to be held on November 5,
2013, to consider the reauthorization and adoption of one-half of one percent sales and use tax;
and authorizing the Mayor to sign.
A considerarse la aprobación de un estatuto con el mandato a convocar a una Elección
Especial a llevarse a cabo el 5 de noviembre de 2013, con el fin de tomarse en consideración
la reautorización y adopción del medio punto porcentual en el impuesto sobre ventas y uso
autorizándose al Alcalde para firmarlo.
Summary
Fiscal Impact:
Staff Recommendation:
Approval recommended.
Goal Icon:
Sustainable City Government
Business Prosperity
Community Wellness and Enrichment
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 12/28/2017
ORDINANCE NO. ______
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS,
ORDERING A SPECIAL ELECTION TO BE HELD ON
NOVEMBER 5, 2013 TO CONSIDER THE REAUTHORIZATION
AND ADOPTION OF ONE-HALF OF ONE PERCENT SALES AND
USE TAX; PROVIDING FOR THE PUBLICATION AND POSTING
OF NOTICE; PROVIDING FOR EARLY VOTING;
AUTHORIZING THE CITY MANAGER TO EXECUTE AN
ELECTION AGREEMENTS WITH DALLAS AND DENTON
COUNTY ELECTIONS DEPARTMENT; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the City Council has previously adopted a sales and use taxes to be
used for construction of Wagon Wheel Park, Recreation Center, Aquatic Center, trail
system and maintenance and operation thereof, which such taxes will expire in 2013; and
WHEREAS, a citizen committee has been formed by the City Council that now
recommends a consideration by the voters to extend the one half (1/2) sales tax and use
for continued maintenance and operation of the Recreation/ Aquatic Center, trail system,
Wagon Wheel Park and related facilities; and
WHEREAS, the City Council has adopted a Park Master Plan and the 2030 Plan,
has been recognized and desires to add and upgrade park and other improvements upon
library, athletic facilities, public park amenities, open space, gathering places and other
facilities, and the maintenance and operation thereof; and
WHEREAS, upon the affirmative vote of the citizens in an election set to
consider this initiative, it is the desire of the City to readopt, extend, and broaden the use
of the sales and use tax for the purposes of constructing future park and recreation
systems and amenities, athletic facilities, library, gathering places, open spaces and other
related facilities as described above; and
WHEREAS, the City Council after due consideration desires to conduct an
election on the uniform election date of November 5, 2013 to consider the continuation
and use of one half (1/2) of one percent sales and use tax to fund the uses described above
in the City of Coppell for a period of twenty-five (25) years.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF COPPELL, TEXAS:
SECTION 1. That an election is hereby ordered for November 5, 2013 to
consider one (1) proposition, to wit: the adoption and extension of use of one half (1/2) of
one percent sales and use tax for park systems, athletic facilities library, gathering places,
open space and other related facilities, maintenance and operations and projects related to
1
TM 61443
be submitted to the qualified voters of the City of Coppell for approval or disapproval at
said election.
SECTION 2. That notice of the election shall be posted on the bulletin board
used to post notice of the City Council meetings and be published in a newspaper of
general circulation in the City. That said notice must be published on the same day in
each of two successive weeks, with the first publication occurring no earlier than the
thirtieth day and no later than the fourteenth day before the date of the election. A copy
of the published notice that contains the name of the newspaper and the date of
publication shall be retained as a record of such notice, and such person posting the
notice shall make a record of the time of posting, starting date and the place of posting.
SECTION 3. The election on the proposed proposition shall be conducted in
accordance with an Election Contract between the City of Coppell and Dallas County
Elections Department for the Special election on November 5, 2013. That the City
Manager is hereby authorized to execute Election Contracts with the Counties of Dallas
and Denton County Election Department for the conducting of said election.
SECTION 4. That the City Secretary shall present the election returns to the City
of Coppell City Council at a City Council meeting for the canvassing of said election in
accordance with the Texas Election Code.
SECTION 5. That early voting by personal appearance may be conducted at
either the Coppell City Hall, 255 Parkway Boulevard, or at any of the other branch
locations established by the Election Contract. Early voting by personal appearance will
be conducted beginning Monday, October 21, 2013, through Friday, October 25, 2013,
8:00 a.m. - 5:00 p.m.; Saturday, October 26, 2013, 7:00 a.m. - 7:00 p.m.; Sunday,
October 27, 2013, 1:00 p.m. - 6:00 p.m.; and Monday, October 28, 2013 through Friday,
November 1, 2013, 7:00 a.m. - 7:00 p.m. at locations specified in the Joint Election
Contracts.
SECTION 6. That applications for early voting ballot by mail by Dallas County
residents shall be mailed to: Toni Pippins-Poole, Chief Deputy Early Voting Clerk,
Dallas County Elections Department; Health & Human Services Building, 2377 N.
Stemmons Freeway, Suite 820, Dallas, Texas 75207. Applications for early voting ballot
by mail, if mailed, must be received no later than noon on October 25, 2013.
Applications for early voting delivered by personal delivery shall be submitted to the
Clerk’s office no later than the close of business on October 29, 2013.
SECTION 7. In accordance with Section 123.001 of the Texas Election Code,
the Direct Record and Optical Scan Voting Systems approved by the Secretary of State
are hereby adopted for the election on November 5, 2013.
SECTION 8. Pursuant to the Joint Election Contract, the County Elections
Administrator shall serve as Election Administrator for the election. Presiding Election
Judges and Alternate Presiding Election Judges appointed to serve at said polling places
2
TM 61443
shall be those election officials furnished by the Elections Administrator from the list of
proposed elections judges listed in an attachment to the Joint Election Contract.
SECTION 9. In compliance with Section 271.006 of the Texas Election Code,
the City Secretary is Early Voting Clerk. The County Elections Administrator is
appointed as Chief Deputy Early Voting Clerk. Other deputy early voting clerks will be
appointed as needed to process early voting mail and to conduct early voting by personal
appearance at the branch locations.
SECTION 10. An Early Voting Ballot Board shall be created to process early
voting results in accordance with Section 87.007 of the Texas Election Code. The Early
Voting Ballot Board shall be made up of members appointed in the manner stated in the
Joint Election Contract and the Presiding Judge and Alternate Presiding Judge of the
Early Voting Board shall be the election officials listed in the Election Contract.
SECTION 11. The proposition submitted herein contains only one subject, and
shall be prepared in a manner that the voters may vote “for” or “against” the propositions.
SECTION 12. The ballot propositions for the proposed adoption of one-half of
one percent of sales and use tax are as follows:
Proposition 1
To reauthorize, reimpose, extend and adopt a sales and use tax at the rate of
one-half of one percent, as approved by the electorate on May 5, 1996, and as
authorized by Chapter 505, Type B Corporations, Texas Local Government
Code, to undertake projects for youth and adult amateur athletics,
entertainment and public gathering facilities and venues, exhibition and
museum facilities, public park purposes and events and park and recreational
facilities, open space improvements, hike and bike trails, parking facilities and
greenway and open space, including projects in support of the Coppell 2030
strategic vision adopted March 10, 2009, for the redevelopment of the
Andrew Brown park system, expansion of the library building for Type B
purposes, additional hike and bike trails, youth and adult athletic facilities and
Life Safety Park and related facilities, related infrastructure for any such
projects described above and other related improvements that enhance any of
the items described above, and the maintenance and operation expenses for
any of the above described projects, with such sales and use tax to be imposed
for a period of twenty-five (25) years.
SECTION 13. Should the proposition, as set forth herein, not be approved by the
voters of the City, the existing Type B sales and use tax shall continue to be levied in
accordance with the May 4, 1996 election and ordinances adopted in conformance
therewith.
3
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SECTION 14. That should any word, sentence, paragraph, subdivision, clause,
phrase or section of this ordinance be adjudged or held to be void or unconstitutional, the
same shall not affect the validity of the remaining portions of said ordinance, which shall
remain in full force and effect.
SECTION 15. This Ordinance shall take effect immediately from and after its
passage and the publication of the caption, as the law and charter in such case provide.
DULY PASSED by the City Council of the City of Coppell, Texas, on the _____
day of ____________________, 2013.
APPROVED:
____________________________________
KAREN SELBO HUNT, MAYOR
ATTEST:
__________________________________________
CHRISTEL PETTINOS, CITY SECRETARY
APPROVED AS TO FORM:
___________________________________
ROBERT E. HAGER, CITY ATTORNEY
(REH/mpm)
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2013-1181
File ID: Type: Status: 2013-1181 Agenda Item Read and Filed
1Version: Reference: In Control: City Secretary
07/16/2013File Created:
07/23/2013Final Action: CM ReportFile Name:
Title: Project Updates and Future Agendas.
Notes:
Agenda Date: 07/23/2013
Agenda Number:
Sponsors: Enactment Date:
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 Read and Filed07/23/2013City Council
Read and Filed
City Manager Clay Phillips asked Council to take a look at the progress being made on the
Biodiversity Center out at Wagon Wheel Park. The contractor is doing stellar work. Regarding the
Square in Old Town, the contractor is working in earnest. Sandy Lake Road is continuing forward.
The canal work at Andy Brown East is coming together. Several trail pieces are beginning to connect
together with the various projects around town.
Mr. Phillips reminded Council that there will be a Budget Work Session and 5th Week Workshop on
Monday, July 29th. Discussion will include: follow up on the property tax status and questions around
the Branding Study.
Action Text:
Text of Legislative File 2013-1181
Title
Project Updates and Future Agendas.
Summary
Fiscal Impact:
Page 1City of Coppell, Texas Printed on 12/28/2017
Master Continued (2013-1181)
Staff Recommendation:
Goal Icon:
Sustainable City Government
Business Prosperity
Community Wellness and Enrichment
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 12/28/2017