CP 2013-08-27City Council
City of Coppell, Texas
Meeting Agenda
255 Parkway Boulevard
Coppell, Texas
75019-9478
Council Chambers6:00 PMTuesday, August 27, 2013
KAREN HUNT BILLY FAUGHT
Mayor Mayor Pro Tem
TIM BRANCHEAU BOB MAHALIK
Place 1 Place 2
WES MAYS GARY RODEN
Place 3 Place 4
MARVIN FRANKLIN AARON DUNCAN
Place 6 Place 7
CLAY PHILLIPS
City Manager
Also present were City Manager Clay Phillips, City Secretary Christel Pettinos and City
Attorney David Dodd.
The City Council of the City of Coppell met in Regular Called Session on Tuesday, August 27,
2013, at 6:00 p.m. in the City Council Chambers of Town Center, 255 Parkway Boulevard,
Coppell, Texas.
Call to Order
2.Executive Session (Closed to the Public) 1st Floor Conference Room
Section 551.087, Texas Government Code - Economic Development Negotiations.
A.Discussion regarding Economic Development Prospects north of I.H.
635E and west of Belt Line Road.
B.Discussion regarding Economic Development Prospects north of I.H.
635E and east of Belt Line Road.
3.Work Session (Open to the Public) 1st Floor Conference Room
A.Presentation regarding the planning for continuation of median
improvements.
B.Discussion of Agenda Items.
Page 1 City of Coppell, Texas Printed on 12/28/2017
August 27, 2013City Council Meeting Agenda
Median Improvements Memo.pdfAttachments:
Regular Session
4.Invocation 7:30 p.m.
5.Pledge of Allegiance
6.Consider approval of a proclamation naming the month of September
2013 as “Blood Cancer Awareness Month in Coppell,” and authorizing the
Mayor to sign.
Blood Cancer Awareness Month in Coppell 2013.pdfAttachments:
7.Citizens’ Appearance
8.Consent Agenda
A.Consider approval of the minutes: August 13, 2013.
Minutes.pdfAttachments:
B.Consider approval of an Interlocal Purchasing Agreement between the City
of Coppell and the Town of Addison, to enable the purchase from the
other’s contracts to satisfy any bid requirements; specifically Addison using
the City of Coppell’s Tree Trimming Contract, authorizing the City Manager
to sign all related documents; and authorizing the Mayor to sign.
Addison Memo.pdf
Agreement for Cooperative Purchasing - Addison - Coppell July 2013.pdf
Attachments:
C.Consider approval of an Interlocal Purchasing Agreement between the City
of Coppell and the City of Frisco, to enable the purchase from the other’s
contracts to satisfy bid requirements, specifically Police Department
Uniforms, authorizing the City Manager to sign all related documents; and
authorizing the Mayor to sign.
Frisco Memo.pdf
PD Memo.pdf
1306-061 Agenda Memo Law Enforcement Uniforms.pdf
Interlocal Agreement Frisco.pdf
Attachments:
D.Consider approval of an Interlocal Purchasing Agreement between the City
of Coppell and the City of Garland to enable the purchase from the other’s
contracts to satisfy bid requirements, authorizing the City Manager to sign
all related documents; and authorizing the Mayor to sign.
Garland Memo.pdf
Interlocal Agreement.pdf
Attachments:
Page 2 City of Coppell, Texas Printed on 12/28/2017
August 27, 2013City Council Meeting Agenda
E.Consider approval to enter into an interlocal agreement with the City of
Lewisville for the reconstruction of the intersection of MacArthur Blvd and
Lake Vista Drive, and the installation of a new traffic signal at this
intersection; and authorizing the City Manager to reimburse the City of
Lewisville in the amount of up to $211,000.00 as provided for in CIP funds.
Interlocal Agreement Memo.pdf
COL - Coppell - Reimbursement Agreement - Lake Vista @ Mac Arthur.pdf
Lewisville Agreement.pdf
Attachments:
F.Consider approval of the annual review of the written Investment Policy of
the City of Coppell as provided by the Public Funds Investment Act,
Chapter 2256, Texas Government Code.
Memo.pdf
Investment Policy 2013-14.pdf
Investment Policy Certification 2013-14.pdf
Attachments:
G.Consider approval of an Engineering Services contract with J. Volk
Consulting, Inc. in the amount of $211,300.00 for the design of Highland
Meadow and Edgewood; as provided for by the ¼ Cent Sales Tax for
Street Maintenance; and authorizing the City Manager to sign and execute
all necessary documents.
Design Contract Memo.pdf
ConsultingEngineerContract.pdf
TAX 2013.pdf
Attachments:
End of Consent Agenda
9.PUBLIC HEARING: To receive public comment concerning the proposed
2013-14 budget for the Coppell Crime Control and Prevention District.
PH CC Crime Control 2014 Memo.pdf
Crime Prevention Mission 2014.pdf
Crime Prevention Fund Summary 2014.pdf
Crime Prevention Performance Measures 2014.pdf
Public Hearing Notice Crime Control 13-14.pdf
Attachments:
10.Consider approval of the proposed 2013-14 budget for the Coppell Crime
Control and Prevention District.
CC Crime Control Approval 2014 Memo.pdfAttachments:
11.PUBLIC HEARING: To receive public comment concerning the proposed
2013-14 Municipal Budget.
2013-14 PH Budget Memo.pdf
Public Notice Budget 13-14.pdf
Attachments:
12.Consider approval of an Ordinance of the City of Coppell, Texas,
Page 3 City of Coppell, Texas Printed on 12/28/2017
August 27, 2013City Council Meeting Agenda
approving an amendment to Ordinance No. 2012-1318, the budget for the
Fiscal Year October 1, 2012 through September 30, 2013, and authorizing
the Mayor to sign.
Memo Budget Amendment August 27, 2013.pdf
Budget Amendment Ord August 27, 2013.pdf
Attachments:
13.Consider a resolution authorizing the Mayor to sign a Termination and
Release of Water, Sanitary Sewer, Stormwater Drainage, Parking and
Firelane Agreement relating to Lots 1 through 7, Block A, The Villages Of
Old Coppell, City of Coppell, Dallas County, Texas.
Memo.pdf
Resolution.pdf
Agreement.pdf
Attachments:
14.City Manager Reports
Project Updates and Future Agendas.
15.Mayor and Council Reports
Report by Mayor Hunt regarding the Plaza Music Series.
16.Council Committee Reports concerning items of community involvement with no
Council action or deliberation permitted.
17.Public Service Announcements concerning items of community interest with no
Council action or deliberation permitted.
18.Necessary Action from Executive Session
Adjournment
________________________
Karen Selbo Hunt, Mayor
ATTEST:
______________________________
Christel Pettinos, City Secretary
Page 4 City of Coppell, Texas Printed on 12/28/2017
August 27, 2013City Council Meeting Agenda
PUBLIC NOTICE - STATEMENT FOR ADA COMPLIANCE
The City of Coppell acknowledges its responsibility to comply with the Americans With
Disabilities Act of 1990. Thus, in order to assist individuals with disabilities who require
special services (i.e. sign interpretative services, alternative audio/visual devices, and
amanuenses) for participation in or access to the City of Coppell sponsored public programs,
services and/or meetings, the City requests that individuals makes requests for these
services forty-eight (48) hours ahead of the scheduled program, service, and/or meeting. To
make arrangements, contact Vivyon V. Bowman, ADA Coordinator or other designated official
at (972) 462-0022, or (TDD 1-800-RELAY, TX 1-800-735-2989).
Page 5 City of Coppell, Texas Printed on 12/28/2017
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2013-1231
File ID: Type: Status: 2013-1231 Agenda Item Executive Session
1Version: Reference: In Control: Administration
08/15/2013File Created:
08/27/2013Final Action: exec session: eco dev prospects n of 635, w of belt
line
File Name:
Title: Discussion regarding Economic Development Prospects north of I.H. 635E
and west of Belt Line Road.
Notes:
Agenda Date: 08/27/2013
Agenda Number: A.
Sponsors: Enactment Date:
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 Discussed under
Executive Session
08/27/2013City Council
Discussed under Executive Session Action Text:
Text of Legislative File 2013-1231
Title
Discussion regarding Economic Development Prospects north of I.H. 635E and west of Belt
Line Road.
Summary
EXECUTIVE SESSION: (eco dev. Prospects) Economic Development Prospects north of I.H.
635E and west of Belt Line Road.
Goal Icon:
Page 1City of Coppell, Texas Printed on 12/28/2017
Master Continued (2013-1231)
Business Prosperity
Page 2City of Coppell, Texas Printed on 12/28/2017
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2013-1242
File ID: Type: Status: 2013-1242 Agenda Item Executive Session
1Version: Reference: In Control: City Secretary
08/21/2013File Created:
08/27/2013Final Action: Executive SessionFile Name:
Title: Discussion regarding Economic Development Prospects north of I.H. 635E
and east of Belt Line Road.
Notes:
Agenda Date: 08/27/2013
Agenda Number: B.
Sponsors: Enactment Date:
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 Discussed under
Executive Session
08/27/2013City Council
Discussed under Executive Session Action Text:
Text of Legislative File 2013-1242
Title
Discussion regarding Economic Development Prospects north of I.H. 635E and east of Belt
Line Road.
Summary
Fiscal Impact:
Staff Recommendation:
Goal Icon:
Sustainable City Government
Page 1City of Coppell, Texas Printed on 12/28/2017
Master Continued (2013-1242)
Business Prosperity
Community Wellness and Enrichment
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 12/28/2017
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2013-1237
File ID: Type: Status: 2013-1237 Agenda Item Work Session
1Version: Reference: In Control: Parks and
Recreation
08/20/2013File Created:
08/27/2013Final Action: Work SessionFile Name:
Title: A.Presentation regarding the planning for continuation of median
improvements.
B.Discussion of Agenda Items.
Notes:
Agenda Date: 08/27/2013
Agenda Number:
Sponsors: Enactment Date:
Median Improvements Memo.pdfAttachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 Presented in Work
Session
08/27/2013City Council
Presented in Work Session Action Text:
Text of Legislative File 2013-1237
Title
A.Presentation regarding the planning for continuation of median improvements.
B.Discussion of Agenda Items.
Summary
Fiscal Impact:
Staff Recommendation:
Goal Icon:
Page 1City of Coppell, Texas Printed on 12/28/2017
Master Continued (2013-1237)
Sustainable City Government
Business Prosperity
Community Wellness and Enrichment
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 12/28/2017
1
MEMORANDUM
To: Mayor and City Council
From: Brad Reid, Director of Parks and Recreation
Date: August 27, 2013
Reference: Presentation regarding a 2012-13 Council goal to master plan City medians by
providing a working guideline for implementing landscape improvements along
major thoroughfares and at key intersections throughout the City. Elements of the
completed Streetscape Master Plan document will be presented for Council review
and discussion.
2030: Special Place to Live Strategy: Goal 2, Beautiful Green City
Sustainable City Government Strategy: Goal 2, “Green” City Operations and
Facilities
Introduction:
This City Council goal included an analysis and cost estimates for potential modifications of the
remaining major street medians to the Xeriscape design that has been utilized on Sandy Lake and
other areas, with the goal of determining whether such a project should be included in a potential
project priority list of future capital improvements. The City entered into a Professional Services
Agreement with Teague Nall Perkins on January 22, 2013 and they have completed a
comprehensive study of City medians and major intersections within the Streetscape Master Plan
document.
The use of low-water use plant material in landscape designs began on Coppell municipal properties
in the late 1990’s due to severe droughts leading to water restrictions used for lawns and other
plantings. The City’s response was to seek alternative water sources and drought tolerant plant
materials for city landscapes. Completed projects include the Wagon Wheel athletic complex and
Rolling Oaks Memorial Center which are irrigated by a dual-well water system and, numerous
medians and municipal building landscapes that are classified as Xeriscape or Texas SmartScape
designs. This strategy prepares the City for severe drought conditions enabling it to still provide
ground water irrigated game fields and landscapes that can survive with minimal or no water for
extended periods. In addition, the aesthetic appeal provided by a variety of colorful plant species
and numerous textures of hardscape materials (i.e. crushed granite, stone, concrete, mulch) add a
2
very identifiable and regionally recognized feature and value to the City and for the citizens of
Coppell. The Parks and Recreation Department presented an agenda item to Council on January 26,
2010 seeking direction regarding the future use of innovative landscaping techniques on city
projects. Council recommended the continuation of the use of Xeriscaping on city projects.
Analysis:
The Streetscape Master Plan/Medians and Major Intersection Improvements document provides
detailed information about the remaining unimproved medians within the City limits of Coppell.
Each of these thoroughfares is broken down by type, number of individual medians, and total linear
feet of each median with its existing plant material. The document also provides a proposed
landscape median planting which includes pricing for plant material, hardscape features,
mobilization/traffic control, irrigation upgrades/installation and an estimated per median annual
maintenance cost. Maps, graphic examples of median designs and photographs of existing
conditions are also included. Also, there is a section of major intersection improvements that
provides a proposed layout for each median at that site.
The Streetscape Master Plan enables the phasing of median projects by entire thoroughfares, partial
sections, individual medians and/or major intersections. There is an opportunity to enhance the
visual appearance of the City and provide an environmentally sustainable landscaping design that
has already served as a model for other communities. The vision is to continue to incorporate the
Xeriscape design into new median/landscape projects and to begin the redevelopment of existing
medians by phasing projects identified as priorities by the Council.
Legal Review:
No legal review was necessary for this agenda item.
Fiscal Impact:
The fiscal impact of this Agenda item is dependent on the identification of a project or projects for
Phase I of a median improvement initiative.
Recommendation:
The Parks and Recreation Department recommends that it work with the Park Board to develop a
Phase I project proposal for Council review.
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2013-1015
File ID: Type: Status: 2013-1015 Agenda Item Passed
2Version: Reference: In Control: Administration
04/24/2013File Created:
08/27/2013Final Action: Proclamation Blood Cancer Awareness MonthFile Name:
Title: Consider approval of a proclamation naming the month of September 2013
as “Blood Cancer Awareness Month in Coppell,” and authorizing the Mayor to
sign.
Notes:
Agenda Date: 08/27/2013
Agenda Number: 6.
Sponsors: Enactment Date:
Blood Cancer Awareness Month in Coppell 2013.pdfAttachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
2 PassApproved08/27/2013City Council
Mayor Hunt read the proclamation for the record and presented the same to Margaret Blackmon on
behalf of the Leukemia and Lymphoma Society.
A motion was made by Councilmember Marvin Franklin, seconded by Councilmember Gary Roden,
that this Agenda Item be approved. The motion passed by an unanimous vote.
Action Text:
Mayor Pro Tem Billy Faught, Councilmember Tim Brancheau,
Councilmember Bob Mahalik, Councilmember Gary Roden,
Councilmember Marvin Franklin, and Councilmember Aaron Duncan
6Aye:
Text of Legislative File 2013-1015
Title
Consider approval of a proclamation naming the month of September 2013 as “Blood Cancer
Awareness Month in Coppell,” and authorizing the Mayor to sign.
Summary
Fiscal Impact:
Page 1City of Coppell, Texas Printed on 12/28/2017
Master Continued (2013-1015)
Staff Recommendation:
Goal Icon:
Page 2City of Coppell, Texas Printed on 12/28/2017
PROCLAMATION
WHEREAS, blood cancers currently afflict more than one million people in the United States,
with an estimated 148,040 new cases diagnosed each year; and
WHEREAS, leukemia, lymphoma and myeloma will kill an estimated 54,380 people in the
United States this year; and
WHEREAS, The Leukemia & Lymphoma Society (LLS), through voluntary contributions, is
dedicated to finding cures for these diseases through research efforts and the support for those that
suffer from them.
NOW, THEREFORE, I, Karen Selbo Hunt, Mayor of the City of Coppell, do hereby
proclaim the month of September 2013
"BLOOD CANCER AWARENESS MONTH IN COPPELL"
and, urge the citizens of Coppell to join with LLS to enhance the understanding of blood related
cancers and to encourage participation in voluntary activities to support education programs and the
funding of research programs to find a cure for them.
IN WITNESS THEREOF, I have set my hand and caused the seal of the City of Coppell to be
affixed this __________ day of August 2013.
____________________________
Karen Selbo Hunt, Mayor
ATTEST:
_________________________
Christel Pettinos, City Secretary
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2013-1239
File ID: Type: Status: 2013-1239 Agenda Item Passed
1Version: Reference: In Control: City Secretary
08/20/2013File Created:
Final Action: MinutesFile Name:
Title: Consider approval of the minutes: August 13, 2013.
Notes:
Agenda Date: 08/27/2013
Agenda Number: A.
Sponsors: Enactment Date:
Minutes.pdfAttachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 PassApproved on the
Consent Agenda
08/27/2013City Council
A motion was made by Councilmember Gary Roden, seconded by Councilmember Bob Mahalik, to
approve Agenda Items A-G on the Consent Agenda. The motion passed by an unanimous vote.
Action Text:
Text of Legislative File 2013-1239
Title
Consider approval of the minutes: August 13, 2013.
Summary
Fiscal Impact:
Staff Recommendation:
Approval recommended.
Goal Icon:
Sustainable City Government
Page 1City of Coppell, Texas Printed on 12/28/2017
Master Continued (2013-1239)
Business Prosperity
Community Wellness and Enrichment
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 12/28/2017
255 Parkway Boulevard
Coppell, Texas 75019-9478City of Coppell, Texas
Minutes
City Council
6:00 PM Council ChambersTuesday, August 13, 2013
KAREN HUNT BILLY FAUGHT
Mayor Mayor Pro Tem
TIM BRANCHEAU BOB MAHALIK
Place 1 Place 2
WES MAYS GARY RODEN
Place 3 Place 4
MARVIN FRANKLIN AARON DUNCAN
Place 6 Place 7
CLAY PHILLIPS
City Manager
Also present were City Manager Clay Phillips, City Secretary Christel Pettinos and City
Attorney Robert Hager.
The City Council of the City of Coppell met in Regular Called Session on Tuesday,
August 13, 2013, at 6:00 p.m. in the City Council Chambers of Town Center, 255
Parkway Boulevard, Coppell, Texas.
Call to Order1.
Mayor Hunt called the meeting to order, determined that a quorum was present
and convened into Executive Session at 6:13 p.m.
Councilmembers Bob Mahalik and Aaron Duncan arrived during Executive
Session.
Karen Hunt;Billy Faught;Tim Brancheau;Bob Mahalik;Wes Mays;Gary
Roden;Marvin Franklin and Aaron Duncan
Present 8 -
Executive Session (Closed to the Public) 1st Floor Conference Room2.
Section 551.087, Texas Government Code - Economic Development Negotiations.
A.Discussion regarding Economic Development prospects north of I.H.
635E and west of Belt Line Road.
Discussed under Executive Session
Page 1City of Coppell, Texas
August 13, 2013City Council Minutes
B.Discussion regarding Economic Development prospects south of
Wrangler Drive and west of Crestside Drive .
Discussed under Executive Session
Section 551.071, Texas Government Code - Consultation with City Attorney.
C.Discussion regarding Eminent Domain proceedings to acquire real
property along Freeport Parkway.
Discussed under Executive Session
Work Session (Open to the Public) 1st Floor Conference Room3.
Mayor Hunt adjourned the Executive Session at 6:43 p.m. and convened into
the Work Session.
A.Discussion regarding Citizens on Patrol.
B.Presentation regarding Employee Health Clinic.
C.Discussion regarding Recreation Cost Recovery Philosophy.
D.Discussion of Agenda Items.
Presented in Work Session
Regular Session
Mayor Hunt adjourned the Work Session at 7:35 p.m. and opened the Regular
Session.
Invocation 7:30 p.m.4.
Pastor Wayne McDonald with Metrocrest Commuity Church gave the
Invocation.
Pledge of Allegiance5.
Mayor Hunt led those present in the Pledge of Allegiance.
6.Consider approval of a proclamation naming August 21, 2013 as
“National Senior Citizen’s Day ,” and authorizing the Mayor to sign.
Mayor Hunt read the proclamation for the record and presented the same to
Tom Morton, Pat and Frank Chavet, Tom Gardner and several members of the
Grapevine Springs Senior Community Center. A motion was made by Mayor
Pro Tem Billy Faught, seconded by Councilmember Tim Brancheau, that this
Agenda Item be approved. The motion passed by an unanimous vote.
Mayor Pro Tem Billy Faught;Councilmember Tim
Brancheau;Councilmember Bob Mahalik;Councilmember Wes
Mays;Councilmember Gary Roden;Councilmember Marvin Franklin and
Councilmember Aaron Duncan
Aye:7 -
Page 2City of Coppell, Texas
August 13, 2013City Council Minutes
Citizens’ Appearance7.
Mayor Hunt advised that no one signed up to speak.
Consent Agenda8.
A.Consider approval of the minutes: July 23, 2013.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Aaron Duncan, to approve Agenda Items A, C, E-H on the
Consent Agenda. Consent Agenda Items B and D were pulled and considered
separately. The motion passed by an unanimous vote.
B.Consider approval of a Resolution of the City Council of the City of
Coppell, Texas, supporting congressional action on Marketplace
Fairness Act; and authorizing the Mayor to sign.
Mayor Hunt pulled Consent Agenda Item B off to be considered separately. City
Manager Clay Phillips briefly explained the basis behind this Agenda Item.
A motion was made by Councilmember Gary Roden, seconded by
Councilmember Wes Mays, to approve this Agenda Item upon striking Where
As paragraphs 8 and 9. The motion passed 6-1 with Councilmember Tim
Brancheau voting against the motion.
Mayor Pro Tem Billy Faught;Councilmember Bob Mahalik;Councilmember
Wes Mays;Councilmember Gary Roden;Councilmember Marvin Franklin
and Councilmember Aaron Duncan
Aye:6 -
Councilmember Tim BrancheauNay:1 -
Enactment No: 2013-0813.1
C.Consider approval of an Ordinance amending the Code of Ordinances
of the City of Coppell by amending Chapter 6, “Business Regulations”,
Article 6-9 deleting Sections 6-9-2(D), 6-9-2(E) and 6-9-2(F) and
Sections 6-9-4 and 6-9-5 to conform to the Texas Transportation Code
Section 643.201 that regulates Licensing and Registration of Tow
Trucks; and authorizing the Mayor to sign.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Aaron Duncan, to approve Agenda Items A, C, E-H on the
Consent Agenda. Consent Agenda Items B and D were pulled and considered
separately. The motion passed by an unanimous vote.
Enactment No: 2013-1350
D.Consider approval of a Resolution authorizing the city attorney to file
eminent domain proceedings to acquire 0.138 +/- acres of real
property for the expansion of public roadway and right of way along
Freeport Parkway; and authorizing the Mayor to sign and execute the
necessary documents.
Page 3City of Coppell, Texas
August 13, 2013City Council Minutes
Mayor Hunt pulled Consent Agenda Item D off to be considered separately.
Mike Garza, Civil Engineer, made a brief presentation to further explain this
Agenda Item.
A motion was made by Councilmember Tim Brancheau, seconded by Mayor
Pro Tem Billy Faught, that this Agenda Item be approved. The motion passed
by an unanimous vote.
Mayor Pro Tem Billy Faught;Councilmember Tim
Brancheau;Councilmember Bob Mahalik;Councilmember Wes
Mays;Councilmember Gary Roden;Councilmember Marvin Franklin and
Councilmember Aaron Duncan
Aye:7 -
Enactment No: 2013-0813.2
E.Consider approval of the certification of the 2013 anticipated collection
rate for the period July 1, 2013 through June 30, 2014 and the amount
of excess debt collections during the period of July 1, 2012 through
June 30, 2013.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Aaron Duncan, to approve Agenda Items A, C, E-H on the
Consent Agenda. Consent Agenda Items B and D were pulled and considered
separately. The motion passed by an unanimous vote.
F.Consider a Resolution approving the Second Amendment to the
Declaration of Covenants, Conditions, and Restrictions for Main Street
Coppell relating to their application to the property to be located in Old
Town (Main Street) Phase II and authorizing the Mayor and City
Manager to sign all related documents.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Aaron Duncan, to approve Agenda Items A, C, E-H on the
Consent Agenda. Consent Agenda Items B and D were pulled and considered
separately. The motion passed by an unanimous vote.
Enactment No: 2013-0813.3
G.Consider approval of an amendment to review the exclusive redlight
enforcement system between the City of Coppell and Redflex Traffic
Systems for the Photo Red Light Enforcement Program; and
authorizing the City Manager to sign.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Aaron Duncan, to approve Agenda Items A, C, E-H on the
Consent Agenda. Consent Agenda Items B and D were pulled and considered
separately. The motion passed by an unanimous vote.
H.Consider approval of an Ordinance of the City of Coppell, Texas,
amending Ordinance No. 2013-1349, ordering a Special Election to be
held on November 5, 2013, by adding provisions for Coppell residents
residing in Denton County; providing an effective date ; and authorizing
the Mayor to sign.
Page 4City of Coppell, Texas
August 13, 2013City Council Minutes
Considerar la aprobación para un Mandato del Ayuntamiento de la
Cuidad de Coppell, Texas reformando el Mandato No . 2013-1349 en
el cual se ordena una elección especial a convocarse el 5 de
Noviembre del 2013 agregándosele cláusulas aplicables a los
habitantes de Coppell en el condado de Denton, contemplándose una
feche en vigor; y uso autorizándose al Alcalde para firmarlo .
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Aaron Duncan, to approve Agenda Items A, C, E-H on the
Consent Agenda. Consent Agenda Items B and D were pulled and considered
separately. The motion passed by an unanimous vote.
Enactment No: 2013-1351
End of Consent Agenda
9.PUBLIC HEARING:
Consider approval of the Northlake Woodlands Estates East , PH I, Lot
10R, Block 2, Replat, being a replat of Lot 10, Block 2, to reduce the
required 30-foot front building setback line to 22.5 feet, to allow the
construction of a 147-square-foot porch at 616 Villawood Lane.
Presentation: Marcie Diamond, Assistant Director of Planning, made a
presentation to Council.
Mayor Hunt opened the Public Hearing and advised that no one signed up to
speak.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Bob Mahalik, to close the Public Hearing and approve this
Agenda Item. The motion passed by an unanimous vote.
Mayor Pro Tem Billy Faught;Councilmember Tim
Brancheau;Councilmember Bob Mahalik;Councilmember Wes
Mays;Councilmember Gary Roden;Councilmember Marvin Franklin and
Councilmember Aaron Duncan
Aye:7 -
10.PUBLIC HEARING:
Consider approval of the Northlake 635 Business Park, Lot 1, Block E
and Lot 1R2R, Block D, Replat, being a replat of Lot 1R1 and 1R2,
Block D, to establish necessary easements and fire lanes to allow the
development of two office buildings on 8.4 acres (Lot 1, Block E) and
to incorporate approximately 1.3 acres of property into Lot 1R2R,
Block D (24.4 acres), for a total of 32.83 acres of property located at
the northwest corner of South Belt Line Road and Lakeshore Drive.
Presentation: Marcie Diamond, Assistant Director of Planning, made a
presentation to Council.
Mayor Hunt opened the Public Hearing and advised that no one signed up to
speak.
Sarah Beth White, representing the applicant, answered questions of Council.
Page 5City of Coppell, Texas
August 13, 2013City Council Minutes
A motion was made by Councilmember Gary Roden, seconded by
Councilmember Bob Mahalik, to close the Public Hearing and approve this
Agenda Item subject to the following conditions:
1) Additional comments may be generated upon detailed engineering plan
review; and
2) A tree removal permit is required prior to the start of construction.
The motion passed by an unanimous vote.
Mayor Pro Tem Billy Faught;Councilmember Tim
Brancheau;Councilmember Bob Mahalik;Councilmember Wes
Mays;Councilmember Gary Roden;Councilmember Marvin Franklin and
Councilmember Aaron Duncan
Aye:7 -
11.CONTINUED PUBLIC HEARING:
Consider approval of Case No. PD-199R8-HC, Vista Point II, Lot 6R,
Block A, - Children’s Learning Adventure , a zoning change request
from PD-199-HC (Planned Development-199-Highway Commercial), to
PD-199R8-HC (Planned Development-199-Revision 8-Highway
Commercial), to attach a Detail Site Plan on 2.6 acres to allow the
development of a Day Care Center to be located at 811 N. MacArthur
Boulevard.
Presentation: Marcie Diamond, Assistant Director of Planning, made a
presentation to Council to consider Agenda Items 11 and 12 together.
Mayor Hunt opened the Public Hearing and advised that no one signed up to
speak.
A motion was made by Mayor Pro Tem Billy Faught, seconded by
Councilmember Marvin Franklin, to close the Public Hearing and approve this
Agenda Item subject to the following conditions:
1) There may be additional comments after detail engineering review;
2) Tree removal permit shall be required prior to the removal of any trees;
3) Prior to issuance of Building Permit, the owner/applicant shall place
sufficient funds in escrow for one-fourth the cost of the proposed traffic signal
to be located at MacArthur Blvd. and Lake Vista Drive. The issuance of a
Certificate of Occupancy may be issued prior to the installation of the traffic
signal; and
4) The Children’s Learning Adventure buses shall utilize SH 121 instead of
cutting thru the Vistas of Coppell neighborhood to access Denton Creek
Elementary and Middle School North.
The motion passsed by an unanimous vote.
Mayor Pro Tem Billy Faught;Councilmember Tim
Brancheau;Councilmember Bob Mahalik;Councilmember Wes
Mays;Councilmember Gary Roden;Councilmember Marvin Franklin and
Councilmember Aaron Duncan
Aye:7 -
12.PUBLIC HEARING:
Consider approval of the Vista Point II , Lot 6R, Block A, Replat, being
a replat of Lots 6 and 7, Block A, into one lot and to establish
Page 6City of Coppell, Texas
August 13, 2013City Council Minutes
easements, fire lanes and setbacks to allow the development of a Day
Care Center on 2.6 acres of property located at 811 N. MacArthur
Boulevard.
Presentation: Marcie Diamond, Assistant Director of Planning, made a
presentation to Council to consider Agenda Items 11 and 12 together.
Mayor Hunt opened the Public Hearing and advised that no one signed up to
speak.
A motion was made by Mayor Pro Tem Billy Faught, seconded by
Councilmember Marvin Franklin, to close the Public Hearing and approve this
Agenda Item subject to additional conditions upon Engineering Review. The
motion passsed by an unanimous vote.
Mayor Pro Tem Billy Faught;Councilmember Tim
Brancheau;Councilmember Bob Mahalik;Councilmember Wes
Mays;Councilmember Gary Roden;Councilmember Marvin Franklin and
Councilmember Aaron Duncan
Aye:7 -
13.Consider approval of awarding Job Order Contract to Core
Construction in the amount of $349,337.02 for Phase II second floor
renovation of 265 Parkway; and authorizing the City Manager to sign
all necessary documents.
Presentation: Ken Griffin, Director of Engineering, made a presentation to
Council.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Tim Brancheau, that this Agenda Item be approved. The
motion passed by an unanimous vote.
Mayor Pro Tem Billy Faught;Councilmember Tim
Brancheau;Councilmember Bob Mahalik;Councilmember Wes
Mays;Councilmember Gary Roden;Councilmember Marvin Franklin and
Councilmember Aaron Duncan
Aye:7 -
14.Consider approval of a Health Services Agreement between the City of
Coppell and Marathon Health, Inc. for operation of a joint Employee
Health Clinic in the amount of $216,250.00 and authorizing the City
Manager to sign all necessary documents.
Presentation: Vivyon Bowman, Director of Human Resources, made a
presentation to Council.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Gary Roden, that this Agenda Item be approved. The motion
passed by an unanimous vote.
Mayor Pro Tem Billy Faught;Councilmember Tim
Brancheau;Councilmember Bob Mahalik;Councilmember Wes
Mays;Councilmember Gary Roden;Councilmember Marvin Franklin and
Councilmember Aaron Duncan
Aye:7 -
15.Consider approval of an agreement between The City of Coppell and
Redflex Traffic Systems related to enforcement of unpaid violation
notices (“Automated Scofflaw Program”). The proposed agreement
Page 7City of Coppell, Texas
August 13, 2013City Council Minutes
has an initial term of five (5) years in addition to two (2) optional
five-year extensions; and authorizing the City Manager to sign.
Presentation: Captain Jim Cook made a presentation to Council.
A motion was made by Councilmember Tim Brancheau, seconded by Mayor
Pro Tem Billy Faught, that this Agenda Item be approved. The motion passed
by an unanimous vote.
Mayor Pro Tem Billy Faught;Councilmember Tim
Brancheau;Councilmember Bob Mahalik;Councilmember Wes
Mays;Councilmember Gary Roden;Councilmember Marvin Franklin and
Councilmember Aaron Duncan
Aye:7 -
City Manager Reports16.
Project Updates and Future Agendas.
Read and Filed
City Manager Clay Phillips spoke about the Sandy Lake Road Improvements.
He said the project is still months away from completion, so he encourages all
residents to seek an alternate route. He also mentioned Mockingbird Lane is
going very well. It looks to be completed before school ends.
Regarding future agendas, Mr. Phillips reminded Council that the Public
Hearing for the Municipal Budget will be on the August 27th agenda with the
vote before Council on the September 10th agenda.
Mayor and Council Reports17.
Report on the Transportation and Infrastructure Summit in Irving.
Read and Filed
Councilmember Mays reported on the Transportation and Infrastructure
Summit held in Irving. Mayor Hunt, Councilmembers Roden and Mays and
George Marshall, Traffic Engineer, were all in attendance. The discussion at the
Summit included: sessions on the capacities of the road ways, financing and
water infrastructure.
Public Service Announcements concerning items of community interest with no
Council action or deliberation permitted.
18.
Mayor Hunt announced that Grapevine's Grapefest Grape Stomp will be held
on September 14 at 11am. Mayor Pro Tem Billy Faught and Councilmember Tim
Brancheau will represent the City of Coppell in the grape stomping contest.
Necessary Action from Executive Session19.
Nothing to report.
Adjournment
Page 8City of Coppell, Texas
August 13, 2013City Council Minutes
There being no further business before the Council, the meeting was
adjourned.
________________________
Karen Selbo Hunt, Mayor
ATTEST:
______________________________
Christel Pettinos, City Secretary
Page 9City of Coppell, Texas
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2013-1226
File ID: Type: Status: 2013-1226 Agenda Item Passed
1Version: Reference: In Control: Finance
08/09/2013File Created:
Final Action: Interlocal Purchasing Agreement with AddisonFile Name:
Title: Consider approval of an Interlocal Purchasing Agreement between the City of
Coppell and the Town of Addison, to enable the purchase from the other’s
contracts to satisfy any bid requirements; specifically Addison using the City
of Coppell’s Tree Trimming Contract, authorizing the City Manager to sign all
related documents; and authorizing the Mayor to sign.
Notes:
Agenda Date: 08/27/2013
Agenda Number: B.
Sponsors: Enactment Date:
Addison Memo.pdf, Agreement for Cooperative
Purchasing - Addison - Coppell July 2013.pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 PassApproved on the
Consent Agenda
08/27/2013City Council
A motion was made by Councilmember Gary Roden, seconded by Councilmember Bob Mahalik, to
approve Agenda Items A-G on the Consent Agenda. The motion passed by an unanimous vote.
Action Text:
Mayor Pro Tem Billy Faught, Councilmember Tim Brancheau,
Councilmember Bob Mahalik, Councilmember Gary Roden,
Councilmember Marvin Franklin, and Councilmember Aaron Duncan
6Aye:
Text of Legislative File 2013-1226
Title
Consider approval of an Interlocal Purchasing Agreement between the City of Coppell and the
Town of Addison, to enable the purchase from the other’s contracts to satisfy any bid
requirements; specifically Addison using the City of Coppell’s Tree Trimming Contract,
authorizing the City Manager to sign all related documents; and authorizing the Mayor to sign.
Page 1City of Coppell, Texas Printed on 12/28/2017
Master Continued (2013-1226)
Summary
Fiscal Impact:
Staff Recommendation:
Staff recommends approval
Goal Icon:
Sustainable City Government
Page 2City of Coppell, Texas Printed on 12/28/2017
To:
From:
Date:
Reference
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Agreement for Cooperative Purchasing
Page 1 of 2
STATE OF TEXAS §
§
COUNTY OF DALLAS §
AGREEMENT FOR COOPERATIVE PURCHASING
This Agreement for Cooperative Purchasing (“Agreement”) is entered into this ____ day
of August, 2013 by and between the City of Coppell, Texas (“Coppell”) and the Town of
Addison, Texas (“Addison”) (Coppell and Addison are sometimes referred to herein together as
the “Cities”).
Recitals:
1. Coppell and Addison are each home rule municipalities pursuant to Article 11,
Section 5 of the Texas Constitution, applicable State law, and their respective Home Rule
Charters.
2. The Texas Interlocal Cooperation Act, Chapter 791, Tex. Gov. Code (the “Act”)
provides authorization for a local government to contract with one or more local governments to
perform governmental functions and services, including purchasing functions. Section
271.102(a), Tex. Loc. Gov. Code (all statutory section references hereinafter are to the Local
Government Code), authorizes certain local governments, including municipalities, to participate
with one another in a cooperative purchasing program,. Section 271.102(c) further provides that
a “local government that purchases goods or services under this subchapter satisfies any state law
requiring the local government to seek competitive bids for the purchase of the goods or
services.”
3. In accordance with competitive bid laws, Coppell solicited bids for tree trimming
services pursuant to a request for proposal (Coppell Bid #Q-0112-01), and on or about April 10,
2012 awarded a bid to and entered into an agreement (the “Coppell/Company Agreement”) with
Elite Tree Service (“Company”) to provide those services at certain prices. The
Coppell/Company Agreement (attached hereto as Exhibit A and incorporated herein by this
reference) provides that the Company agrees to extend its prices and services to entities that
enter into a joint purchasing inter-local cooperation agreement with Coppell. The Coppell/
Company Agreement is currently in effect.
4. Section 271.102(b)(2) provides that a local government participating in a
cooperative purchasing agreement may sign an agreement with another participating local
government stating that it will “make payments to another participating local government
or…directly to a vendor.”
5. Pursuant to this Agreement and in accordance with Section 271.102, Addison
desires to utilize the services of the Company in accordance with the Coppell/Company
Agreement to provide tree trimming services within Addison and to make payments directly to
the Company.
Agreement for Cooperative Purchasing
Page 2 of 2
NOW, THEREFORE, for and in consideration of the above and foregoing Recitals and
other good and valuable consideration, the sufficiency of which is hereby acknowledged, the
City of Coppell, Texas and the Town of Addison, Texas do contract and agree as follows:
Section 1. Incorporation of Recitals. The above and foregoing Recitals are true and
correct and are incorporated herein and made a part hereof for all purposes.
Section 2. Provision of Services to Addison. Pursuant to Section 271.102 and the
Coppell/Company Agreement, Addison may enter into an agreement with Company regarding
Company providing to Addison tree trimming services and the payment for such services by
Addison at the prices set forth in the Coppell/Company Agreement. Payments by Addison to
Company shall be from current revenues available to Addison.
Section 3. Governing Law; Venue. The validity of this Agreement and of any of its
terms or provisions, as well as the rights and duties of the parties hereto, shall be governed by the
laws of the State of Texas, without reference to its conflict of law provisions. Venue for any
action or matter under this Agreement lies exclusively in Dallas County, Texas.
Section 4. Entire Agreement; Amendment. This Agreement represents the entire and
integrated agreement between the Cities relative to the matters contained herein and supersedes
all prior negotiations, representations and/or agreements, either written or oral. This Agreement
may be amended only by written instrument signed by both Coppell and Addison.
Section 5. Authorized Persons. The undersigned officers and/or agents of the parties
hereto are the properly authorized officials and have the necessary authority to execute this
Assignment on behalf of the parties hereto, and each party hereby certifies to the other that any
necessary resolutions or other act extending such authority have been duly passed and are now in
full force and effect.
EXECUTED at Dallas County, Texas on the day and year first written above.
CITY OF COPPELL, TEXAS
By:
Karen Hunt, Mayor
TOWN OF ADDISON, TEXAS
By:
Ron Whitehead, City Manager
ATTEST:
Christel Pettinos, City Secretary
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2013-1227
File ID: Type: Status: 2013-1227 Agenda Item Passed
1Version: Reference: In Control: Finance
08/09/2013File Created:
Final Action: Interlocal Purchasing Agreement FriscoFile Name:
Title: Consider approval of an Interlocal Purchasing Agreement between the City of
Coppell and the City of Frisco, to enable the purchase from the other’s
contracts to satisfy bid requirements, specifically Police Department
Uniforms, authorizing the City Manager to sign all related documents; and
authorizing the Mayor to sign.
Notes:
Agenda Date: 08/27/2013
Agenda Number: C.
Sponsors: Enactment Date:
Frisco Memo.pdf, PD Memo.pdf, 1306-061 Agenda
Memo Law Enforcement Uniforms.pdf, Interlocal
Agreement Frisco.pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 PassApproved on the
Consent Agenda
08/27/2013City Council
A motion was made by Councilmember Gary Roden, seconded by Councilmember Bob Mahalik, to
approve Agenda Items A-G on the Consent Agenda. The motion passed by an unanimous vote.
Action Text:
Mayor Pro Tem Billy Faught, Councilmember Tim Brancheau,
Councilmember Bob Mahalik, Councilmember Gary Roden,
Councilmember Marvin Franklin, and Councilmember Aaron Duncan
6Aye:
Text of Legislative File 2013-1227
Title
Consider approval of an Interlocal Purchasing Agreement between the City of Coppell and the
City of Frisco, to enable the purchase from the other’s contracts to satisfy bid requirements,
specifically Police Department Uniforms, authorizing the City Manager to sign all related
documents; and authorizing the Mayor to sign.
Page 1City of Coppell, Texas Printed on 12/28/2017
Master Continued (2013-1227)
Summary
Fiscal Impact:
[Enter Fiscal Impact Statement Here]
Staff Recommendation:
Staff recommends approval
Goal Icon:
Sustainable City Government
Page 2City of Coppell, Texas Printed on 12/28/2017
To:
From:
Date:
Reference
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COPPELL
Date: August 12, 2013
To: Mac Tristan, Chief of Police
From: ~.DavId Moore, Sergeant1)' (11
Subject: Uniforms and Equipment
Memorandum
Chief Tristan,
The police department's contract with GST Public Safety Supply for uniforms and equipment
will expire on September 30, 2013. We recently participated in a cooperative bid process with
the cities of Frisco, Allen, Corinth, Farmers Branch, Grand Prairie, Grapevine, Little Elm, and
Roanoke. Red the Uniform Tailor (Carrollton), GST Public Safety Supply (Grand Prairie), and
Nardis Public Safety (Kilgore) supplied bids for contract pricing. Red the Uniform Tailor was
the lowest responsible bidder.
We have experienced poor customer service from GST Public Safety Supply over the last two
years to include: excessive time to receive purchased items, inaccurate orders, poor order
tracking, and no stocking of contract items. Red the Uniform Tailor has been the supplier of our
command staff uniforms for years and we have purchased other items from them that are not on
our contract with GST Public Safety Supply. Red the Uniform Tailor's customer service has
been excellent and has far exceeded GST Public Safety Supply in the aforementioned areas.
Based on the poor performance by GST Public Safety Supply, the results of the cooperative bid,
and our history with Red the Uniform Tailor, I recommend we request the City of Coppell
Purchasing Manager to pursue an Interlocal agreement with the City of Frisco. If successful,
Red the Uniform Tailor will become the department's contracted supplier of uniforms and
equipment for fiscal year 2013 2014.
Striving for Excellence
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491621-3
INTERLOCAL AGREEMENT
This agreement made and entered into this day of August, 2013, by and between the CITY
OF FRISCO (hereinafter called “THIS GOVERNING BODY”) and the CITY OF COPPELL, as
allowed under Chapter 791 of the Texas Government Code, also known as the Interlocal Cooperation Act,
and Chapter 271.102 of the Texas Local Government Code that authorizes all local governments to
contract with each other to perform governmental functions or services including administrative functions
normally associated with the operation of government such as purchasing of necessary equipment,
supplies and services;
WHEREAS, THIS GOVERNING BODY and THE CITY OF COPPELL are both governmental entities
engaged in the purchase of goods and services, which is a recognized governmental function;
WHEREAS, THIS GOVERNING BODY and THE CITY OF COPPELL wish to enter into an Interlocal
Agreement pursuant to Chapter 791 of the Texas Government Code (hereinafter "Interlocal Cooperation
Act") to set forth the terms and conditions upon which THIS GOVERNING BODY and THE CITY OF
COPPELL may purchase various goods and services commonly utilized by each entity;
WHEREAS, participation in an interlocal agreement will be highly beneficial to the taxpayers of THIS
GOVERNING BODY and THE CITY OF COPPELL through the anticipated savings to be realized and
is of mutual concern to the contracting parties; and
WHEREAS, THIS GOVERNING BODY and THE CITY OF COPPELL have current funds available to
satisfy any fees owed pursuant to this Agreement.
NOW, THEREFORE, in consideration of the foregoing and the mutual promises, covenants and
obligations as set forth herein, THIS GOVERNING BODY and THE CITY OF COPPELL agree as
follows:
1. THIS GOVERNING BODY and THE CITY OF COPPELL may cooperate in the purchase of
various goods and services commonly utilized by the participants, where available and applicable, and
may purchase goods and services from vendors under present and future contracts;
2. THIS GOVERNING BODY and THE CITY OF COPPELL shall each be individually
responsible for payments directly to the vendor and for the vendor's compliance with all conditions of
delivery and quality of purchased items under such contracts. THIS GOVERNING BODY and THE
CITY OF COPPELL shall each make their respective payments from current revenues available to the
paying party;
3. The Agreement shall be in full force and effect until terminated by either party;
4. Notwithstanding anything herein to the contrary, participation in this Agreement may be
terminated by either party upon thirty (30) days written notice to another participating entity;
5. The undersigned officer and/or agents of the party(ies) hereto are duly authorized officials and
possess the requisite authority to execute this Agreement on behalf of the parties hereto; and
6. This Agreement may be executed separately by the participating entities, each of which shall be
deemed an original and all of which together shall constitute one and the same instrument.
7. Miscellaneous Provisions.
491621-3
a. Notice. Any notice required to be sent under this Agreement must be in writing and may
be served by depositing same in the United States Mail, addressed to the party to be
notified, postage pre-paid and registered or certified with return receipt requested, or by
delivering the same in person to such party via a hand-delivery service, Federal Express
or any courier service that provides a return receipt showing the date of actual delivery of
same to the addressee thereof. Notice given in accordance herewith shall be effective
upon receipt at the address of the addressee. For purposes of notice, the addresses of the
parties shall be as follows:
If to Frisco, to: City Manager
City of Frisco
6101 Frisco Square Blvd.
Frisco, Texas 75034
If to Coppell, to: City of Coppell
255 Parkway Blvd.
P.O. Box 9478
Coppell, TX 75019
b. Entire Agreement. This Agreement contains the entire agreement of the parties with
respect to the matters contained herein and may not be modified or terminated except
upon the provisions hereof or by the mutual written agreement of the parties hereto.
c. Venue. This Agreement shall be construed in accordance with the laws of the State of
Texas and shall be performable in Collin County, Texas.
d. Consideration. This Agreement is executed by the parties hereto without coercion or
duress and for substantial consideration, the sufficiency of which is forever confessed.
e. Savings/Severability. In case any one or more of the provisions contained in this
Agreement shall for any reason be held to be invalid, illegal or unenforceable in any
respect, such invalidity, illegality or unenforceability shall not affect any other provision
thereof, and this Agreement shall be construed as if such invalid, illegal or unenforceable
provision had never been contained herein.
f. Representations. Each signatory represents this Agreement has been read by the party for
which this Agreement is executed and that such party has had an opportunity to confer
with its counsel.
g. Miscellaneous Drafting Provisions. This Agreement shall be deemed drafted equally by
all parties hereto. The language of all parts of this Agreement shall be construed as a
whole according to its fair meaning, and any presumption or principle that the language
herein is to be construed against any party shall not apply. Headings in this Agreement
are for the convenience of the parties and are not intended to be used in construing this
document.
h. Sovereign Immunity. The parties agree that no party has waived its sovereign immunity
by entering into and performing their respective obligations under this Agreement.
491621-3
EXECUTED hereto on the day and year first above written.
The City of Coppell, Texas:
Karen Hunt, Mayor
ATTEST:
Christel Pettinos, City Secretary
APPROVED AS TO FORM:
Attorney’s Office
THIS GOVERNING BODY:
City of Frisco, Texas
George Purefoy, City Manager
ATTEST:
Jenny Page, City Secretary
STATE OF TEXAS §
COUNTY OF §
This instrument was acknowledged before me on the day of ______________, 2013, by
_____________________________________________________ for the City of Coppell, Texas.
Name, Title
Notary Public in and for the
State of Texas
STATE OF TEXAS §
491621-3
COUNTY OF COLLIN §
This instrument was acknowledged before me on the day of ______________, 20___,
by George Purefoy, City Manager for the City of Frisco, Texas.
Notary Public in and for the
State of Texas
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2013-1228
File ID: Type: Status: 2013-1228 Agenda Item Passed
1Version: Reference: In Control: Finance
08/12/2013File Created:
Final Action: Interlocal Purchasing Agreement with GarlandFile Name:
Title: Consider approval of an Interlocal Purchasing Agreement between the City of
Coppell and the City of Garland to enable the purchase from the other’s
contracts to satisfy bid requirements, authorizing the City Manager to sign all
related documents; and authorizing the Mayor to sign.
Notes:
Agenda Date: 08/27/2013
Agenda Number: D.
Sponsors: Enactment Date:
Garland Memo.pdf, Interlocal Agreement.pdfAttachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 PassApproved on the
Consent Agenda
08/27/2013City Council
A motion was made by Councilmember Gary Roden, seconded by Councilmember Bob Mahalik, to
approve Agenda Items A-G on the Consent Agenda. The motion passed by an unanimous vote.
Action Text:
Mayor Pro Tem Billy Faught, Councilmember Tim Brancheau,
Councilmember Bob Mahalik, Councilmember Gary Roden,
Councilmember Marvin Franklin, and Councilmember Aaron Duncan
6Aye:
Text of Legislative File 2013-1228
Title
Consider approval of an Interlocal Purchasing Agreement between the City of Coppell and the
City of Garland to enable the purchase from the other’s contracts to satisfy bid requirements,
authorizing the City Manager to sign all related documents; and authorizing the Mayor to sign.
Summary
Fiscal Impact:
Page 1City of Coppell, Texas Printed on 12/28/2017
Master Continued (2013-1228)
Staff Recommendation:
Staff recommends approval
Goal Icon:
Sustainable City Government
Page 2City of Coppell, Texas Printed on 12/28/2017
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Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2013-1234
File ID: Type: Status: 2013-1234 Agenda Item Passed
1Version: Reference: In Control: Engineering
08/19/2013File Created:
Final Action: Interlocal Agreement with LewisvilleFile Name:
Title: Consider approval to enter into an interlocal agreement with the City of
Lewisville for the reconstruction of the intersection of MacArthur Blvd and
Lake Vista Drive, and the installation of a new traffic signal at this intersection;
and authorizing the City Manager to reimburse the City of Lewisville in the
amount of up to $211,000.00 as provided for in CIP funds.
Notes:
Agenda Date: 08/27/2013
Agenda Number: E.
Sponsors: Enactment Date:
Interlocal Agreement Memo.pdf, COL - Coppell -
Reimbursement Agreement - Lake Vista @ Mac
Arthur.pdf, Lewisville Agreement.pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 PassApproved on the
Consent Agenda
08/27/2013City Council
A motion was made by Councilmember Gary Roden, seconded by Councilmember Bob Mahalik, to
approve Agenda Items A-G on the Consent Agenda. The motion passed by an unanimous vote.
Action Text:
Mayor Pro Tem Billy Faught, Councilmember Tim Brancheau,
Councilmember Bob Mahalik, Councilmember Gary Roden,
Councilmember Marvin Franklin, and Councilmember Aaron Duncan
6Aye:
Text of Legislative File 2013-1234
Title
Consider approval to enter into an interlocal agreement with the City of Lewisville for the
reconstruction of the intersection of MacArthur Blvd and Lake Vista Drive, and the installation of
a new traffic signal at this intersection; and authorizing the City Manager to reimburse the City
of Lewisville in the amount of up to $211,000.00 as provided for in CIP funds.
Page 1City of Coppell, Texas Printed on 12/28/2017
Master Continued (2013-1234)
Summary
Fiscal Impact:
Authorize an approval for funds to cost up to $211,000.00.
Staff Recommendation:
The Engineering Department recommends approval of this agreement.
Goal Icon:
Sustainable City Government
Page 2City of Coppell, Texas Printed on 12/28/2017
1
MEMORANDUM
To: Mayor and City Council
From: Ken Griffin, P.E., Director of Engineering and Public Works
Date: August 27, 2013
Reference: Consider approval of an Interlocal Agreement between the City of Coppell, Texas
and the City of Lewisville, Texas regarding reconstructing pavement and adding a
traffic signal at the intersection of Lake Vista Drive and MacArthur Boulevard; and
authorizing the City Manager to reimburse the City of Lewisville in the amount of up
to $211,000.00 as provided for in CIP funds.
2030: Sustainable City Government, Goal 3
Excellent and Well-maintained City Infrastructure and Facilities
Introduction:
This agenda item is being presented for approval to enter into an interlocal agreement with the City
of Lewisville for the reconstruction of the intersection of MacArthur Blvd and Lake Vista Drive,
and the installation of a new traffic signal at this intersection.
Analysis:
This intersection has long been a source of confusion and frustration for Coppell residents and the
traveling public. The intersection is built primarily with brick pavers, which have deteriorated over
the years to the point where they pose a hazard. The majority of this intersection lies within the city
limits of the City of Lewisville, however most of the land surrounding the intersection is within the
City of Coppell. See the attached exhibit for additional information on the location. City staff
regularly receives complaints about the condition of this intersection which we refer to the City of
Lewisville.
We began working with the City of Lewisville earlier this year in an effort to reconstruct this
intersection. At the August 13, 2013 City Council Meeting, Council approved a request from
Children’s Learning Adventure to construct a 25,737 square foot day-care facility at the southwest
corner of the intersection of MacArthur Blvd. and Lake Vista Drive. This facility will have an
enrollment capacity of 470 students. As part of the engineering review of this proposed project, we
asked for and received a traffic impact analysis. This analysis was performed by Lee Engineering,
and indicated that a traffic signal was warranted at this intersection during current traffic conditions.
Due to the increased number of vehicles in the intersection related to the construction of the
2
Children’s Learning Adventure, the installation of this traffic signal has become a high priority.
The developer of this facility has agreed to fund 25% of the cost of this installation as a condition of
approval of their development.
Through negotiations with the City of Lewisville, Lewisville has agreed to manage the design and
construction process for all aspects of this project. The city of Lewisville will own and maintain the
new traffic signal. The City of Coppell will reimburse the City of Lewisville for 65% of the cost of
the traffic signal, and 100% of the cost of the paving improvements within our city limits.
The design for the paving improvements is at the 60% review stage. With the approval of this
agreement, the City of Lewisville will add the traffic signal design to the scope of the current
project. Lewisville expects to bid this project during the spring of 2014, with construction to begin
shortly thereafter.
Legal Review:
This agreement was reviewed and approved by David Dodd.
Fiscal Impact:
The estimated fiscal impact under this agreement is $211,000. The City of Coppell will be
reimbursed 25% of the cost of the traffic signal, or approximately $45,000, by Children’s Learning
Adventure.
Recommendation:
The Engineering Department recommends approval of this Interlocal Agreement with the City of
Lewisville, and will be available to answer any questions.
Interlocal Agreement for Reimbursement – Coppell & Lewisville Page 1
INTERLOCAL AGREEMENT BETWEEN THE
CITY OF COPPELL, TEXAS AND THE CITY OF LEWISVILLE, TEXAS REGARDING
THE INTERSECTION OF LAKE VISTA DRIVE AT MACARTHUR BOULEVARD
THIS AGREEMENT is made, entered into and executed by and between the City of Coppell,
Texas, a duly incorporated municipality, hereinafter “Coppell” and the City of Lewisville, Texas, a
duly incorporated municipality, hereinafter “Lewisville.” Coppell and Lewisville are collectively
referred to herein as “the Parties.”
WHEREAS, the Interlocal Cooperation Act, Texas Government Code Chapter 791, hereinafter “the
Act,” provides authorization for a local government to contract with one or more local governments
to perform governmental functions and services under the terms of the Act and Coppell and
Lewisville mutually agree to be subject to the provisions of the Act; and
WHEREAS, the intersection of Lake Vista Drive and MacArthur Boulevard, hereinafter
“Intersection” is located partially within both the municipal limits of Coppell and Lewisville as
shown in “Exhibit A” attached hereto; and
WHEREAS, the Parties both desire to make certain traffic signal and pavement improvements to the
Intersection as more particularly described in “Exhibit B” attached hereto; and
WHEREAS, the Parties have determined that it is in the best interest of the public to facilitate the
safe travel through the Intersection and to promote the timely completion of the Project, and that the
most expeditious means of accomplishing these goals is to have Lewisville sign a change order to
their existing professional services agreement with Kimley-Horn and Associates (the “Consultant”)
to include design of the Project and for Lewisville to also bid the construction of the Project in one
contract, and thereafter have Coppell reimburse the City for such work pursuant to this Agreement.
NOW, THEREFORE, this Agreement is hereby made and entered into by Coppell and Lewisville
upon and for the mutual consideration stated herein:
I. Findings Incorporated. All of the findings set forth above are incorporated into the body of this
Agreement as if fully set forth herein.
II. Interlocal Contracting Authority. Pursuant to Texas Government Code §791.011, Coppell and
Lewisville hereby enter into this Agreement in order to perform certain governmental functions and
services in the area of streets, and roads. The purpose of this Agreement is to provide a governmental
function or service that each party is authorized to perform individually. Each party paying for the
performance of services shall make those payments from current revenues available to the
paying party.
III. Preparation and Approval of Construction Plans and Project Specifications. Lewisville
shall contract with the Consultant to design and prepare bid specifications for the Project. Lewisville
shall review and have the exclusive authority to approve the construction plans and specifications.
Lewisville will provide an opportunity for Coppell to review construction plans and estimates of
probable costs at the 60% and 100% design stages and to review technical specifications prior to
bidding the construction. Coppell shall provide timely review comments in writing regarding
Interlocal Agreement for Reimbursement – Coppell & Lewisville Page 2
pavement within Coppell and signal upgrades to be paid for by Coppell. Lewisville shall have such
comments incorporated into the plans and specifications by the design consultant. Lewisville shall
have the sole authority to approve and release all payments to the Consultant.
IV. Signal Upgrades. Lewisville agrees to incorporate traffic signal upgrades in the design and
construction of the Project as requested in writing by Coppell. Such request for upgrades, however,
must be made to Lewisville in writing within 14 days prior to consultant providing 100% complete
design plans. Any additional actual costs relating to the design and construction of such upgrades
shall be paid solely by Coppell and shall be reimbursed to Lewisville in accordance with Sections
VII and VIII of this Agreement.
V. Hiring Contractor. Upon receiving completed designs and specifications from the Consultant,
Lewisville shall bid the construction of the Project in accordance with Texas law. Coppell shall be
furnished with a copy of the approved construction plans and Project specifications prior to
Lewisville accepting bids for such work. City of Coppell personnel will be notified at least 48 hours
in advance of the pre-bid and pre-construction meetings. Lewisville shall have the sole authority to
review and accept the competitive bids for the Project. Coppell will be provided a copy of the bid
tabulations and shall be provided opportunity to review and comment on such bid tabulations prior to
Lewisville City Council accepting such bid. Coppell shall immediately notify Lewisville in writing,
laying out any of Coppell’s concerns. Lewisville will take into consideration Coppell’s timely
comments/concerns, to the extent allowed by law, and without relinquishing Lewisville’s exclusive
authority to award the bid.
VI. Inspections of Contractor’s Work. Lewisville shall perform all Project inspections for work
elements in the City of Lewisville. Coppell will inspect all elements of the project that fall within the
City of Coppell and provide oversight regarding installation of any signal upgrades paid for by
Coppell. Lewisville shall have the sole authority to approve payments to the contractor hired to
complete the Project (the “Contractor”). If during construction, Coppell determines that any portion
of the work within Coppell city limits performed by Contractor is not consistent with the approved
construction plans and/or Project specifications, Coppell shall immediately notify Lewisville and the
Contractor. Lewisville agrees not to make final acceptance of the project until Coppell provides their
consent in writing. If Lewisville considers Coppell to be unreasonable, negligent or reckless with regard
to their approvals/inspections, Lewisville will make all reasonable attempts to resolve such differences
prior to final acceptance of the Project. Notwithstanding anything to the contrary, Coppell shall in no
way impede Lewisville from meeting its legal obligations to the Contractor.
VII. Estimated Cost and General Reimbursement Obligation. The estimated cost of the Project is
TWO HUNDRED AND ELEVEN THOUSAND DOLLARS ($211,000.00) for a Lewisville
standard signal installation plus anticipated paving improvements within the City of Coppell
(excluding cost of any requested upgrade to the signal by Coppell and agreed to by Lewisville). The
actual cost shall be the total expense as paid by Lewisville to its Consultant and Contractor for the
completion of the Project, including but not limited to any over-run costs. Actual costs may exceed
the estimated cost, and under no circumstance shall Lewisville fund any portion of the actual costs
allocated to Coppell without receiving subsequent reimbursement from Coppell. Coppell shall
reimburse Lewisville for:
○ Sixty-five percent (65%) of the actual cost of completion of the traffic signal meeting
minimum Lewisville specifications, including design; and
Interlocal Agreement for Reimbursement – Coppell & Lewisville Page 3
○ One hundred percent (100%) of the actual costs for any upgrades to the traffic signal
requested by Coppell in writing and agreed to in writing by Lewisville. including
additional design costs for such upgrades; and
○ One hundred percent (100%) of the actual cost of paving improvements including
street paving, sidewalks, and sidewalk ramps located within Coppell city limits.
VIII. Invoicing and Reimbursement. Lewisville shall pay its Consultant and Contractor as it is
invoiced throughout the Project. Upon completion of the Project, Lewisville shall submit an invoice
for reimbursement based on the reimbursement percentages set forth above to Coppell, City
Engineer, 265 Parkway Boulevard, Coppell, TX, 75019. Coppell shall remit full payment of the
invoiced amounts within thirty (30) calendar days of receipt of the invoice, provided that all
expenditures were made in a manner which is consistent with the terms of this Agreement.
VIV. Maintenance of Improvements.
○ Traffic Signal, Excluding Upgrades Requested by Coppell – Lewisville shall be financially
responsible for any and all required maintenance, replacement, and repair of the Traffic
Signal, excluding any upgraded signal components requested by Coppell in accordance with
Section IV of this Agreement.
○ Upgrades to Traffic Signal Requested by Coppell - Coppell shall be financially responsible
for any and all required maintenance, replacement, and repair of any upgraded signal
components requested by Coppell in accordance with Section IV of this Agreement. Coppell
shall respond to written maintenance requests from Lewisville regarding upgraded traffic
signal components within fourteen (14) calendar days of such written request except when
the request is deemed an emergency by Lewisville, in which case, Coppell will respond as
soon as reasonably possible and will secure or stabilize the intersection immediately so as to
provide safety to the public. Lewisville may provide any emergency service deemed
necessary by Lewisville to provide public safety until Coppell responds. Coppell shall notify
Lewisville at least 48 hours in advance of performing any normal maintenance, repair or
replacement to such components.
○ Pavement Improvements in Lewisville City Limits – Lewisville shall be financially
responsible for any and all required maintenance, replacement, and repair of the pavement
improvements located within Lewisville city limits.
○ Pavement Improvements in Coppell City Limits – Coppell shall be financially responsible for
any and all required maintenance, replacement, and repair of the pavement improvements
located within Coppell city limits.
Nothing contained in this Section shall prevent either party from filing a claim against the Contractor
and/or subcontractor or the Contractor’s and/or subcontractor’s insurance companies. Nor shall it
prevent Lewisville from filing a claim against any applicable bond.
X. Authority to Enter and Work in Coppell Street ROW. Lewisville shall notify Coppell when
the Contractor will begin construction of the Project and will provide Coppell with an estimated time
of completion (as provided by the Contractor). Coppell hereby grants Lewisville and its Contractor
Interlocal Agreement for Reimbursement – Coppell & Lewisville Page 4
authority to enter Coppell street right-of-way to complete the Project per the approved construction
plans and project specifications.
XI. Adequate Consideration. The consideration set forth herein is deemed adequate consideration
for the obligations exchanged by the Parties herein.
XII. Audit. Upon satisfactory completion of the Project and request by either of the Parties, Coppell
and Lewisville shall prepare and complete a full audit of the Project.
XIII. Termination. This Agreement may only be terminated prior to Lewisville hiring the
Consultant or Contractor for the Project. Prior to such hiring, this Agreement may only be terminated
upon either party providing thirty (30) days written notice of termination to the other party.
XIV. Notices. This Agreement represents the entire integrated agreement between the Parties and
supersedes all prior negotiations, representations and agreements, either oral or written. This
Agreement may be amended only in writing, signed by both of the Parties. Notices shall be directed
as follows:
For Lewisville: Claude King, City Manager
City of Lewisville, Texas
151 W. Church Street
Lewisville, Texas 75057
Copy To: Ms. Julie Heinze, City Secretary
City of Lewisville, Texas
151 W. Church Street
Lewisville, Texas 75057
For Coppell: Karen Selbo Hunt, Mayor
City of Coppell, Texas
255 Parkway Boulevard
Coppell, Texas, 75019
Copy To:
City Engineer
City of Coppell
265 Parkway Blvd.
Coppell, TX 75019
XV. Venue and Jurisdiction. The covenants, terms and conditions herein are to be construed under
the laws of the State of Texas and are performable by the Parties in Denton County, Texas. The
Parties mutually agree that venue for any obligation arising under this Agreement shall lie in Denton
County, Texas.
XVI. Coppell Representations. Coppell agrees and understands that Coppell, its employees,
servants, agents or representatives shall at no time represent themselves to be employees, servants,
agents or representatives of Lewisville.
Interlocal Agreement for Reimbursement – Coppell & Lewisville Page 5
XVII. Lewisville Representations. Lewisville agrees and understands that Lewisville, its
employees, servants, agents or representatives shall at no time represent themselves to be employees,
servants, agents or representatives of Coppell.
XVIII. Authority, Responsibility, and Hold Harmless. The Parties agree to retain full
responsibility for the acts, negligence, and/or omissions of their own employees. Coppell,
however, agrees to release and hold Lewisville harmless for the performance and/or work of
the Consultant, Contractor, and any subcontractors related to the Project. Coppell further
agrees to release and hold Lewisville harmless for any current or future flaws, failures, errors,
and/or omissions relating to the design, construction, geometry and/or effectiveness of the
Project. Any future claim by Coppell shall be made against the Consultant, Contractor, and/or
any subcontractors, rather than against the City of Lewisville. Although Lewisville shall not be
financially responsible for repairing, replacing, or mitigating any portion of the Project whose
maintenance is allocated to Coppell in Section VIV of this Agreement, Lewisville shall work
with Coppell to bring any necessary and reasonable claims against the relevant maintenance
bonds.
Lewisville shall require its Consultant, Contractor, and any subcontractors that work on the
Project to indemnify both Parties against any third party claims, damages, losses, causes of
action, suits, judgments, expenses including but not limited to attorney fees arising out of or
resulting from the work performed on the Project. Lewisville shall also require its Consultant,
Contractor, and any subcontractors to list both Parties as additional insured on any required
insurance policies.
XIX. Sovereign Immunity. This Agreement is not intended to extend the liability of the Parties
beyond that provided for by law. Neither Coppell nor Lewisville waive, nor shall be deemed to have
hereby waived, any immunity or defense that would otherwise be available to it against claims made
by third parties.
XX. Severability. In the event that any portion of this Agreement shall be found to be contrary to
law, it is the intent of the Parties hereto that the remaining portions shall remain valid and in full
force and effect to the fullest extent possible.
XXI. Authority. The undersigned officers or agents of the Parties hereto are the properly authorized
officials and have the necessary authority to execute this Agreement on behalf of the Parties hereto,
and each party hereby certifies to the other that any necessary resolutions extending said authority
have been duly passed and are now in full force and effect.
XXII. Effective Date. This Agreement becomes effective when signed by the last party whose
signing makes the respective agreement fully executed and the term of this Agreement is for the life
of the Project beginning on the date of execution of this Agreement and continuing until the Project
is completed.
[SIGNATURES ON FOLLOWING PAGE]
Interlocal Agreement for Reimbursement – Coppell & Lewisville Page 6
Executed this ______ day of ___________________, 2013.
CITY OF COPPELL, TEXAS,
255 Parkway Blvd
Coppell, Texas 75019
By: ___________________________________________
Karen Selbo Hunt, Mayor,
Attest:________________________________________
Approved as to Form:____________________________
CITY OF LEWISVILLE, TEXAS
151 W. Church Street
Lewisville, Texas 75057
By: ___________________________________________
Claude King, City Manager
Attest:_________________________________________
Approved as to Form:_____________________________
Decription/Depiction of Intersection
Exhibit A
Interlocal Agreement for Reimbursement - Coppell & Lewisville Page 7Ma
c Art
h
u
r Bl
v
d
121 Service Rd
SH 121 Bypass
SH 121 Bypass
121 Service Rd
Lake Vista Dr
Lewisville City Limit
Coppell City Limit
Private Dr
Intersection
Project
N
0 15 30
SCALE: 1" = 30’
Page 8
Exhibit B
Description of Traffic Signal Improvement and Pavement Improvements
Interlocal Agreement for Reimbursement - Coppell & Lewisville BOULEVARDMACARTHURMAST ARM (TYP)
SIGNAL POLE AND
PROPOSED TRAFFIC LEWISVILLECOPPELLCOPPELLLEWISVILLE
LAKE VISTA DRIVE
REPLACEMENT CONCRETE
PAVEMENT
AND RAMP (TYP)
PROPOSED SIDEWALK
COPPELLLEWISVILLE
Proposed Interlocal Agreement
with the City of Lewisville, Lake
Vista Dr at MacArthur Blvd
Created in CIVIL3D
1 INCH = 1 MILE
0
S:\CAD\In_Design\MISC EXHIBITS\dwg\EXHIBITS 2013.dwg \LEWISVILLE IA
Created on: 20 August 2013 by Scott Latta 1/2
1/2 1
1 INCH = FT.
0 200
200
100
Proposed Interlocal Agreement
with the City of Lewisville, Lake
Vista Dr at MacArthur Blvd
Created in CIVIL3DS:\CAD\In_Design\MISC EXHIBITS\dwg\EXHIBITS 2013.dwg \LEWISVILLE IA
Created on: 20 August 2013 by Scott Latta
AREA OF PROPOSED
IMPROVEMENTS
2/2PROPOSED TRAFFIC
SIGNAL
CITY OF COPPELL
CITY OF LEWISVILLE
CITY OF COPPELLCITY OF LEWISVILLECITY
O
F
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CITY
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Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2013-1203
File ID: Type: Status: 2013-1203 Agenda Item Passed
1Version: Reference: In Control: Finance
07/26/2013File Created:
Final Action: Investment Policy 2013File Name:
Title: Consider approval of the annual review of the written Investment Policy of the
City of Coppell as provided by the Public Funds Investment Act, Chapter
2256, Texas Government Code.
Notes:
Agenda Date: 08/27/2013
Agenda Number: F.
Sponsors: Enactment Date:
Memo.pdf, Investment Policy 2013-14.pdf, Investment
Policy Certification 2013-14.pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 PassApproved on the
Consent Agenda
08/27/2013City Council
A motion was made by Councilmember Gary Roden, seconded by Councilmember Bob Mahalik, to
approve Agenda Items A-G on the Consent Agenda. The motion passed by an unanimous vote.
Action Text:
Mayor Pro Tem Billy Faught, Councilmember Tim Brancheau,
Councilmember Bob Mahalik, Councilmember Gary Roden,
Councilmember Marvin Franklin, and Councilmember Aaron Duncan
6Aye:
Text of Legislative File 2013-1203
Title
Consider approval of the annual review of the written Investment Policy of the City of Coppell as
provided by the Public Funds Investment Act, Chapter 2256, Texas Government Code.
Summary
See accompanying memorandum.
Fiscal Impact:
Page 1City of Coppell, Texas Printed on 12/28/2017
Master Continued (2013-1203)
Staff Recommendation:
The Finance Department recommends approval.
Goal Icon:
Sustainable City Government
Page 2City of Coppell, Texas Printed on 12/28/2017
1
MEMORANDUM
To: Mayor and City Council
From: Jennifer Miller, Director of Finance
Date: August 27, 2013
Reference: Approval of the annual review of the written Investment Policy
2030: Sustainable City Government
Introduction:
As required by the Texas Public Funds Investment Act, the written Investment Policy must be
reviewed and adopted on an annual basis by the governing body.
Analysis:
The Finance Department has reviewed the policy and recommends the following minor changes:
Page 2, under Section I. Scope, in the second sentence added the words “all funds”
Page 3, under Section III., Authorized Independent Training, added “TEXPO”
Page 4, under Internal Controls, second paragraph, changed the wording to say “in
conjunction with the annual financial audit” rather than by an “external auditor”
Page 5, under Section IV., Reporting – Quarterly Reporting, added language stating that the
quarterly report is “in compliance with this policy and with the Texas Public Funds
Investment Act”
Page 7, under Section V., Investment Portfolio – Authorized Investments, subsection E.
(Certificates of Deposits), added the word “collateralized”
Furthermore, the investment policy has been reviewed by the Government Treasurers’ Organization
of Texas (GTOT) Review Committee to ensure it meets the requirements of the Texas Public Funds
Investment Act. The investment policy originally received the Certificate of Distinction Award on
July 10, 2001, and has subsequently been recertified on a biannual basis. The current Certification
of Investment Policy is effective for a two year period ending November 30, 2013. The GTOT has
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indicated our policy meets the criteria set forth in the investment policy review checklist, and is an
excellent example of a comprehensive written investment policy.
Also as part of the Investment Act, an investment officer that has a personal business relationship
with a business organization offering to engage in an investment transaction with the entity shall
file a statement disclosing that personal interest. For purposes of this section of the act, a personal
business relationship exists if:
The investment officer has an investment with a book value of $2,500 or more for the
personal account of the investment officer.
Statement of Disclosure:
I, Jennifer Miller, have a CD with Frost Bank in an amount more the $2,500. Frost Brokerage
services is one of the entities that the City of Coppell uses to purchase investments, thereby creating
this personal business relationship as defined by the Texas Public Funds Investment Act. After
approval by the governing body for the City of Coppell, I will forw ard these documents to the
Texas Ethics Commission in order to comply with Section 2256.005, Subsection (i)(3).
Legal Review:
This agenda item did not require legal review.
Fiscal Impact:
Recommendation:
The Finance Department recommends approval.
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INTRODUCTION
The purpose of this document is to set forth specific investment policy and strategy guidelines for
the City of Coppell in order to achieve the goals of safety, liquidity, yield, and public trust for all
investment activity. The City Council of the City of Coppell shall review its investment strategies
and policy not less than annually. This policy serves to satisfy the statutory requirement of
Chapter 2256, Texas Government Code as amended, to define, adopt and review a formal
investment strategy and policy.
INVESTMENT STRATEGY
The City of Coppell maintains portfolios utilizing four specific investment strategy considerations
designed to address the unique characteristics of the fund groups represented in the portfolios:
A. Investment strategies for operating funds and commingled pools containing
operating funds have as their primary objective to assure that anticipated cash
flows are matched with adequate investment liquidity. The secondary objective is
to create a portfolio structure which will experience minimal volatility during
economic cycles. This may be accomplished by purchasing high quality, short-to-
medium-term securities which will complement each other in a laddered or barbell
maturity structure. The dollar weighted average maturity of 365 days or less will
be calculated using the stated final maturity date of each security.
B. Investment strategies for debt service funds shall have as the primary objective the
assurance of investment liquidity adequate to cover the debt service obligation on
the required payment date. Securities purchased shall not have a stated final
maturity date that exceeds the debt service payment date.
C. Investment strategies for debt service reserve funds shall have as the primary
objective the ability to generate a dependable revenue stream to the appropriate
debt service fund from securities with a low degree of volatility. Securities should
be of high quality and, except as may be required by the bond ordinance specific
to an individual issue, of short to intermediate-term maturities. Volatility shall be
further controlled through maturity and quality range, without paying premium, if
at all possible. Such securities will tend to hold their value during economic
cycles.
D. Investment strategies for special projects or special purpose fund portfolios will
have as their primary objective to assure that anticipated cash flows are matched
with adequate investment liquidity. These portfolios should include at least 10%
in highly liquid securities to allow for flexibility and unanticipated project outlays.
The stated final maturity dates of securities held should not exceed the estimated
project completion date.
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INVESTMENT POLICY
I. SCOPE
This investment policy applies to all financial assets of the City of Coppell. This policy includes
all funds listed and accounted for in the City's Comprehensive Annual Financial Report (CAFR)
and include:
* General Fund
* Special Revenue Funds
* Debt Service Funds
* Capital Projects Funds
* Proprietary Funds
* Trust and Agency Funds
* Component Units
II. OBJECTIVES
The City of Coppell shall manage and invest its cash with four objectives, listed in order of
priority: Safety, Liquidity, Yield, and Public Trust. The safety of the principal invested always
remains the primary objective. All investments shall be designed and managed in a manner
responsive to the public trust and consistent with State and Local law.
The City shall maintain a comprehensive cash management program that includes collection of
accounts receivable, vendor payment in accordance with invoice terms, and prudent investment
of available cash. Cash management is defined as the process of managing monies in order to
insure maximum cash availability and maximum yield on short-term investment of pooled idle
cash.
Safety
The primary objective of the City's investment activity is the preservation of capital in the overall
portfolio. Each investment transaction shall be conducted in a manner to avoid capital losses,
whether they are from securities default or erosion of market value.
Liquidity
The City's investment portfolio shall be structured such that the City is able to meet all
obligations in a timely manner. This shall be achieved by matching investment maturities with
forecasted cash flow requirements and by investing in securities with active secondary markets.
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Yield
The City's cash management portfolio shall be designed with the objective of regularly exceeding
the average rate of return on three-month U.S. Treasury Bills. The investment program shall
seek to augment returns above this threshold consistent with risk limitations identified herein and
prudent investment polices.
Public Trust
All participants in the City's investment process shall seek to act responsibly as custodians of the
public trust. Investment officials shall avoid any transaction that might impair public confidence
in the City's ability to govern effectively.
III. RESPONSIBILITY AND CONTROL
Investment Committee
An Investment Committee, consisting of the City Manager, Deputy City Manager, the Director
of Finance, and Assistant Director of Finance, shall meet at least quarterly to determine
operational strategies and to monitor results. The Investment Committee shall include in its
deliberation such topics as: performance reports, economic outlook, portfolio diversification,
maturity structure, potential risk to the City's funds, authorized brokers and dealers, annually
adopt the qualified bidders list, and the target rate of return on the investment portfolio.
Delegation of Authority and Training
Authority to manage the City's investment program is derived from a resolution of the City
Council. The Director of Finance, the Assistant Finance Director and the Chief Accountant are
designated as the investment officers of the City and are responsible for investment decisions and
activities. The Director of Finance shall establish written procedures for the operation of the
investment program, consistent with this investment policy. The investment officers shall attend a
training session not less than once in a two-year period that begins on the first day of the City’s
fiscal year and consists of the two consecutive fiscal years after that date, and received not less
than 10 hours of training approved by the governing body relating to the officer's responsibility
under the Act within 12 months after assuming duties.
Sources of authorized independent training are those sponsored by:
Government Finance Officers Association (G.F.O.A.)
Government Finance Officers Association of Texas (G.F.O.A.T.)
Government Treasurers Organization of Texas (G.T.O.T.)
University of North Texas - Center for Public Management
Texas Tech - Center for Professional Development
TEXPO – Alliance of Texas Treasury Associations
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Internal Controls
The Director of Finance is responsible for establishing and maintaining an internal control
structure designed to ensure that the assets of the entity are protected from loss, theft or misuse.
The internal control structure shall be designed to provide reasonable assurance that these
objectives are met. The concept of reasonable assurance recognizes that (1) the cost of a control
should not exceed the benefits likely to be derived; and (2) the valuation costs and benefits
require estimates and judgements by management.
Accordingly, the Director of Finance shall establish a process in conjunction with the annual
financial audit to assure compliance with policies and procedures. The internal controls shall
address the following points:
A. Control of collusion.
B. Separation of transaction authority from accounting and record keeping.
C. Custodial safekeeping.
D. Avoidance of physical delivery securities.
E. Clear delegation of authority to subordinate staff members.
F. Written confirmation for telephone (voice) transactions for investments and wire
transfers.
G. Development of a wire transfer agreement with the depository bank or third party
custodian.
Prudence
The standard of prudence to be applied by the investment officer shall be the "prudent investor"
rule, which states: "Investments shall be made with judgment and care, under circumstances then
prevailing, which persons of prudence, discretion and intelligence exercise in the management of
their own affairs, not for speculation, but for investment, considering the probable safety of their
capital as well as the probable income to be derived." In determining whether an investment
officer has exercised prudence with respect to an investment decision, the determination shall be
made taking into consideration:
A. The investment of all funds, or funds under the City's control, over which the
officer had responsibility rather than a consideration as to the prudence of a single
investment.
B. Whether the investment decision was consistent with the written investment policy
of the City.
The investment officer, acting in accordance with written procedures and exercising due
diligence, shall not be held personally responsible for a specific security's credit risk or market
price changes, providing that these deviations are reported immediately and that appropriate
action is taken to control adverse developments.
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Ethics and Conflicts of Interest
City staff involved in the investment process shall refrain from personal business activity that
could conflict with the proper execution of the investment program, or which could impair the
ability to make impartial investment decisions. City staff shall disclose to the City Manager any
material financial interests in financial institutions that conduct business with the City and they
shall further disclose positions that could be related to the performance of the City's portfolio.
City staff shall subordinate their personal financial transactions to those of the City, particularly
with regard to timing of purchases and sales.
An investment officer of the City who has a personal business relationship with an organization
seeking to sell an investment to the City shall file a statement disclosing that personal business
interest. An investment officer who is related within the second degree by affinity or
consanguinity to an individual seeking to sell an investment to the City shall file a statement
disclosing that relationship. A statement required under this subsection must be filed with the
Texas Ethics Commission and the governing body of the entity.
IV. REPORTING
Quarterly Reporting
The Director of Finance shall submit a signed quarterly investment report that is in compliance
with this policy and the Texas Public Funds Investment Act and summarizes current market
conditions, economic developments and anticipated investment conditions. The report shall
summarize investment strategies employed in the most recent quarter, and describe the portfolio
in terms of investment securities, maturities, risk characteristics, and shall explain the total
investment return for the quarter.
Annual Report
Within 90 days of the end of the fiscal year, the Director of Finance shall present an annual
report on the investment program and investment activity. This report may be presented along
with the Comprehensive Annual Financial Report to the City Manager and City Council.
Methods
The quarterly investment report shall include a succinct management summary that provides a
clear picture of the status of the current investment portfolio and transactions made over the last
quarter. This management summary will be prepared in a manner that will allow the City to
ascertain whether investment activities during the reporting period have conformed to the
investment policy. The reports shall be formally reviewed at least annually by an independent
auditor, if investments are other than those offered by the City's depository. The portfolio shall
be marked to market monthly. The market value of the securities is to be provided by the City's
depository or by a third party valuation service.
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The report will be provided to the City Manager and City Council. The report will include the
following:
A. A listing of individual securities (investment position) held at the end of the
reporting period.
B. Unrealized gains or losses resulting from appreciation or depreciation by listing
the beginning and ending book and market value of securities for the period.
C. Additions and changes to the market value during the period.
D. Average weighted yield to maturity of portfolio on entity investments as compared
to applicable benchmark.
E. Listing of investment by maturity date.
F. The percentage of the total portfolio each type of investment represents.
G. Statement of compliance of the City's investment portfolio with State Law and the
investment strategy and policy approved by the City Council.
H. Prepared and signed by the investment officers.
I. Fully accrued interest for the period.
J. States account or fund for each investment.
V. INVESTMENT PORTFOLIO
The City shall pursue an active versus a passive portfolio management philosophy. That is,
securities may be sold before they mature if market conditions present an opportunity for the City
to benefit from the trade. The investment officer will routinely monitor the contents of the
portfolio, the available markets, and the relative value of competing instruments, and will adjust
the portfolio accordingly.
Investments
Assets of the City of Coppell may be invested in the following instruments; provided, however,
that at no time shall assets of the City be invested in any instrument or security not authorized for
investment under the Act, as the Act may from time to time be amended.
I. Authorized
A. Obligations of the United States of America, its agencies and
instrumentalities.
B. Direct obligations of the State of Texas or its agencies and
instrumentalities.
C. Other obligations, the principal of and interest on which are
unconditionally guaranteed by the State of Texas or United States of
America.
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D. Obligations of the State, agencies thereof, Counties, Cities, and other
political subdivisions of any state having been rated as investment quality
by a nationally recognized investment rating firm, and having received a
rating of not less than "A" or its equivalent.
E. Certificates of Deposit of state and national banks with a branch in Texas,
guaranteed or insured by the Federal Deposit Insurance, collateralized or
secured by obligations described in A through D above or in any other
manner provided by law, which are intended to include all direct agency or
instrumentality issued mortgage backed securities rated AAA by at least
one nationally recognized rating agency and that have a market value of
not less than the principal amount of the certificates.
F. Fully collateralized direct repurchase agreements with a defined
termination date secured by obligations of the United States or its agencies
and instrumentalities. These shall be pledged to the City of Coppell, held
in the City’s name, and deposited at the time the investment is made with
the City or with a third party selected and approved by the City.
Repurchase agreements must be purchased through a primary government
securities dealer, as defined by the Federal Reserve, or a bank domiciled
in Texas. A Master Repurchase Agreement must be signed by the
bank\dealer prior to investment in a repurchase agreement. All repurchase
agreement transactions will be on a delivery versus payment basis.
Securities received for repurchase agreements must have a market value
greater than or equal to 105 percent at the time funds are disbursed.
G. Local government investment pools that have been authorized by the
governing body by rule, ordinance or resolution. The investment pool
must maintain a rating no lower than AAA or AAA-M by at least one
nationally recognized rating service. Investment in such pools shall be
limited to 50% of the City’s entire portfolio, with no more than 25% of
the entire portfolio invested in any one authorized pool.
H. No-load money market mutual funds that are registered and regulated by
the Securities and Exchange Commission, that has a dollar weighted
average stated maturity of 90 days or fewer and includes in its investment
objectives the maintenance of a stable net asset value of $1 for each share.
I. No-load mutual funds that are registered with the Securities and Exchange
Commission, having an average weighted maturity of less than two years
and is invested or secured in obligations described in A through D above.
The fund must maintain a rating of AAA, or its equivalent by at least one
nationally recognized rating firm. The fund must conform to the
requirements relating to the eligibility of investment pools.
Investments in mutual funds shall be limited to 10% of the City's monthly fund balance,
excluding bond proceeds and reserves and other funds held for debt service.
Ratings shall be monitored using nationally recognized financial information sources,
including actions published on rating agency websites. The City shall take all prudent
measures consistent with Chapter 2256, of the Government Code to liquidate an
investment that does not have the minimum rating required.
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II. Not Authorized
The City's authorized investments options are more restrictive than those allowed by State law.
State law specifically prohibits investment in the following investment securities.
A. Obligations whose payment represents the coupon payments on the
outstanding principal balance of the underlying mortgage backed security
collateral and pays no principal.
B. Obligations whose payment represents the principal stream of cash flow
from the underlying mortgage-backed security collateral and bears no
interest.
C. Collateralized mortgage obligations that have a stated final maturity date of
greater than 10 years.
D. Collateralized mortgage obligations the interest rate of which is determined
by an index that adjusts opposite to the changes in a market index.
Holding Period
The City of Coppell intends to match the holding periods of investment funds with liquidity needs
of the City. In no case will the average maturity of investments of the City's operating funds
exceed one year. The maximum final stated maturity of any investment shall not exceed five
years.
Investments in all funds shall be managed in such a way that the market price losses resulting
from interest rate volatility would be offset by coupon income and current income received from
the volume of the portfolio during a twelve month period.
Risk and Diversification
The City of Coppell recognizes that investment risks can result from issuer defaults, market price
changes or various technical complications leading to temporary illiquidity. Risk is controlled
through portfolio diversification which shall be achieved by the following general guidelines;
A. Risk of issuer default is controlled by limiting investments to those
instruments allowed by the Act, which are described herein.
B. Risk of market price changes shall be controlled by avoiding over-
concentration of assets in a specific maturity sector, limitation of average
maturity of operating funds investments to one year, and avoidance of
over-concentration of assets in specific instruments other than U.S.
Treasury Securities and insured or Collateralized Certificates of Deposits.
C. Risk of illiquidity due to technical complications shall be controlled by the
selection of securities dealers as described herein.
D. All prudent measures will be taken to liquidate an investment that is
downgraded to less than our minimum stated required rating.
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VI. SELECTION OF BANKS AND DEALERS
Depository
At least every five (5) years a Depository shall be selected through the City's banking services
procurement process, which shall include a formal request for proposal (RFP). In selecting a
depository, the credit worthiness of institutions shall be considered, and the Director of Finance
shall conduct a comprehensive review of prospective depository bank’s credit characteristics and
financial history.
Certificates of Deposit
Banks seeking to establish eligibility for the City's competitive certificate of deposit purchase
program shall submit for review annual financial statements, evidence of federal insurance and
other information as required by the Director of Finance.
Qualified Representatives
Investment officials shall not knowingly conduct business with any firm with whom public
entities have sustained losses on investments. All qualified representatives shall provide the City
with references from Public entities they are currently serving.
All financial institutions and qualified representatives who desire to become qualified bidders for
investment transactions must supply the following as appropriate:
- audited financial statements
- proof of National Association of Securities Dealers (NASD) certification
- proof of state registration
- completed broker/dealer questionnaire
- certification of having read the City's investment policy signed by an
qualified representative of the organization
- Acknowledgement that the organization has implemented reasonable
procedures and controls in an effort to preclude imprudent investment
activities arising out of investment transactions conducted between the City
and the organization
The investment officers are precluded from purchasing an investment from a representative who
has not delivered the written certification
An annual review of the financial condition and registration of qualified bidders will be
conducted by the Director of Finance.
Competitive Bids
Competitive quotes must be taken from at least three (3) qualifying financial institutions or
broker/dealers for any investment transaction involving an individual security. Investment
transactions should include written confirmation of offers on the Investment Bid Tabulation form.
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VII. SAFEKEEPING AND CUSTODY
Insurance or Collateral
All deposits and investments of City funds other than direct purchases of U.S. Treasuries or
Agencies shall be secured by pledged collateral. In order to anticipate market changes and
provide a level of security for all funds, the collateralization level will be 105% of market value
of principal and accrued interest on the deposits or investments less an amount insured by the
FDIC or FSLIC. Evidence of the pledged collateral shall be maintained by the Director of
Finance or a third party financial institution. The City’s Depository Agreement shall specify the
acceptable investment securities for collateral, the substitution or release of investment securities,
ownership of securities, and the method of valuation of securities. Repurchase agreements shall
be documented by a specific agreement noting the collateral pledge in each agreement. Collateral
shall be reviewed monthly to assure that the market value of the pledged securities is adequate.
Safekeeping Agreement
Collateral pledged to secure deposits and investments, and investment securities purchased by the
City shall be held by a safekeeping institution in accordance with the Safekeeping Agreement.
The Safekeeping Agreement clearly defines the procedural steps for gaining access to the
collateral should the City of Coppell determine that the City's funds are in jeopardy. The
safekeeping institution, or Trustee, shall be the Federal Reserve Bank or an institution not
affiliated with the firm pledging the collateral. The safekeeping agreement shall include the
signatures of authorized representatives of the City of Coppell, the firm pledging the collateral,
and the Trustee.
Collateral Defined
The City of Coppell shall accept only the following securities as collateral:
A. FDIC and FSLIC insurance coverage.
B. A bond, certificate of indebtedness, or Treasury Note of the United States,
or other evidence of indebtedness of the United States that is guaranteed as
to principal and interest by the United States.
C. Obligations, the principal and interest on which, are unconditionally
guaranteed or insured by the State of Texas.
D. A bond of the State of Texas or of a county, city or other political
subdivision of the State of Texas having been rated as investment grade
(investment rating no less than "A" or its equivalent) by a nationally
recognized rating agency with a remaining maturity of five (5) years or
less.
Subject to Audit
All collateral shall be subject to inspection and audit by the Director of Finance or the City's
independent auditors.
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Delivery vs. Payment
Treasury Bills, Notes, Bonds and Government Agencies' securities shall be purchased using the
delivery vs. payment method. That is, funds shall not be wired or paid until verification has been
made that the correct security was received by the Trustee. The security shall be held in the
name of the City or held on behalf of the City. The Trustee's records shall assure the notation of
the City's ownership of or explicit claim on the securities. The original copy of all safekeeping
receipts shall be delivered to the City.
VIII. INVESTMENT POLICY ADOPTION
The City of Coppell’s investment policy shall be adopted annually by the City Council. The
policy shall be reviewed for effectiveness on an annual basis by the Investment Committee and
any modifications will be recommended for approval to the City Council.
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GLOSSARY
of
COMMON TREASURY TERMINOLOGY
Agencies: Federal agency securities.
Ask: The price at which securities are offered.
Bid: The price offered for securities.
Broker: A broker brings buyers and sellers together for a commission paid by the initiator of the
transaction or by both sides. In the money market, brokers are active in markets, in which banks
buy and sell money, and in interdealer markets.
Certificate of Deposit (CD): A time deposit with a specific maturity evidenced by a certificate.
Large-denomination CD's are typically negotiable.
Collateral: Securities, evidence of deposit or other property that a borrower pledges to secure
repayment of loan. Also refers to securities pledged by a bank to secure deposits of public
monies.
Comprehensive Annual Financial Report (CAFR): The official annual report for the City of
Coppell. It includes combined statements and basic financial statements for each individual fund
and account group prepared in conformity with GAAP. It also includes supporting schedules
necessary to demonstrate compliance with finance-related legal and contractual provisions,
extensive introductory material, and a detailed Statistical Section.
Coupon: The annual rate of interest that a bond's issuer promises to pay the bondholder on the
bond's face value
Dealer: A dealer, as opposed to a broker, acts as a principal in all transactions, buying and
selling for his own account.
Debenture: A bond secured only by the general credit of the issuer.
Delivery versus Payment: There are two methods of delivery of securities: delivery versus
payment and delivery versus receipt Delivery versus payment is delivery of securities with an
exchange of money for the securities. Delivery versus receipt is delivery of securities with an
exchange of a signed receipt for the securities.
Discount Securities: Non-interest bearing money market instruments that are issued at a
discount and redeemed at maturity for full face value, such as U.S. Treasury bills.
Diversification: Dividing investment funds among a variety of securities offering independent
returns.
Federal Credit Agencies: Agencies of the Federal government set up to supply credit to various
classes of institutions and individuals, such as Savings and Loans, small business firms, students,
13
farmers, farm cooperatives, and exporters.
Federal Deposit Insurance Corporation (FDIC): A federal agency that insures bank deposits,
currently up to $100,000 per deposit.
Federal Funds Rate: The rate of interest at which Fed funds are traded. This rate is currently
set by the Federal Reserve through open-market operations.
Federal Home Loan Banks (FHLB): The institutions that regulate and lend to savings and loan
associations. The Federal Home Loan Banks play a role analogous to that played by the Federal
Reserve Banks vis-a-vis member commercial banks.
Federal National Mortgage Association (FNMA): FNMA, like GNMA, was chartered under
the Federal National Mortgage Association Act in 1938. FNMA is a federal corporation working
under the auspices of the Department of Housing and Urban Development, H.U.D. It is the
largest single provider of residential mortgage funds in the United States. Fannie Mae, as the
corporation is called, is a private stockholder-owned corporation. The corporation's purchases
include a variety of adjustable mortgages and second loans in addition to fixed-rate mortgages.
FNMA's securities are also highly liquid and are widely accepted. FNMA assumes and
guarantees that all security holders will receive timely payment of principal and interest.
Federal Open Market Committee (FOMC): Consists of seven members of the Federal Reserve
Board and five of the twelve Federal Reserve Bank Presidents. The President of the New York
Federal Reserve Bank is a permanent member while the other Presidents serve on a rotating
basis. The Committee periodically meets to set Federal Reserve guidelines regarding purchases
and sales of Government Securities in the open-market as a means of influencing the volume of
bank credit and money.
Federal Reserve System: The central bank of the United States created by Congress and
consisting of a seven member Board of Governors in Washington, D.C., 12 regional banks and
commercial banks that are members of the system.
Government National Mortgage Association (GNMA or Ginnie Mae): Securities guaranteed
by GNMA and issued by mortgage bankers, commercial banks, savings and loan associations,
and other institutions. Security holder is protected by full faith and credit of the U.S.
Government. Ginnie Mae securities are backed by FHA, VA or FMHM mortgages. The term
pass-throughs is often used to describe Ginnie Maes.
Liquidity: A liquid asset is one that can be converted easily and rapidly into cash without a
substantial loss of value. In the money market, a security is said to be liquid if the spread
between bid and asked prices is narrow and reasonable size can be done at those quotes.
Market Value: The price at which a security is trading and could presumably be purchased or
sold.
Master Repurchase Agreement: To protect investors, many public investors will request that
repurchase agreements be preceded by a master repurchase agreement between the investor and
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the financial institution or dealer. The master agreement should define the nature of the
transaction, identify the relationship between the parties, establish normal practices regarding
ownership and custody of the collateral securities during the term of the investment, provide
remedies in the case of default by either party and clarify issues of ownership. The master
repurchase agreement protects the investor by eliminating the uncertainty of ownership and
hence, allowing investors to liquidate collateral if a bank or dealer defaults during the term of the
agreement.
Maturity: The date upon which the principal or stated value of an investment becomes due and
payable.
Money Market: The market in which short-term debt instruments (bills, commercial paper,
bankers' acceptances) are issued and traded.
Open Market Operations: Purchases and sales of government and certain other securities in the
open market by the New York Federal Reserve Bank as directed by the FOMC in order to
influence the volume of money and credit in the economy. Purchases inject reserves into the
bank system and stimulate growth of money and credit; sales have the opposite effect. Open
market operations are the Federal Reserve's most important and most flexible monetary policy
tool.
Portfolio: Collection of securities held by an investor.
Primary Dealer: A group of government securities dealers that submit daily reports of market
activity and positions and monthly financial statements to the Federal Reserve Bank of New York
and are subject to its informal oversight. Primary dealers include Securities and Exchange
Commission (SEC) registered securities broker-dealers banks and a few unregulated firms.
Prudent Person Rule: An investment standard. Investments shall be made with judgment and
care, under circumstances then prevailing, which persons of prudence, discretion and intelligence
exercise in the management of their own affairs, not for speculation, but for investment,
considering the probable safety of their capital as well as the probable income to be derived.
Rate of Return: The yield obtainable on a security based on its purchase price or its current
market price. This may be the amortized yield to maturity on a bond or the current income
return.
Repurchase Agreement (RP of REPO): A holder of securities sells these securities to an
investor with an agreement to repurchase them at a fixed price on a fixed date. The security
"buyer" in effect lends the "seller" money for the period of the agreement, and their terms of the
agreement are structured to compensate him for this.
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2013-1235
File ID: Type: Status: 2013-1235 Agenda Item Passed
1Version: Reference: In Control: Engineering
08/19/2013File Created:
Final Action: Highland Meadow and EdgewoodFile Name:
Title: Consider approval of an Engineering Services contract with J. Volk
Consulting, Inc. in the amount of $211,300.00 for the design of Highland
Meadow and Edgewood; as provided for by the ¼ Cent Sales Tax for Street
Maintenance; and authorizing the City Manager to sign and execute all
necessary documents.
Notes:
Agenda Date: 08/27/2013
Agenda Number: G.
Sponsors: Enactment Date:
Design Contract Memo.pdf,
ConsultingEngineerContract.pdf, TAX 2013.pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 PassApproved on the
Consent Agenda
08/27/2013City Council
A motion was made by Councilmember Gary Roden, seconded by Councilmember Bob Mahalik, to
approve Agenda Items A-G on the Consent Agenda. The motion passed by an unanimous vote.
Action Text:
Mayor Pro Tem Billy Faught, Councilmember Tim Brancheau,
Councilmember Bob Mahalik, Councilmember Gary Roden,
Councilmember Marvin Franklin, and Councilmember Aaron Duncan
6Aye:
Text of Legislative File 2013-1235
Title
Consider approval of an Engineering Services contract with J. Volk Consulting, Inc. in the
amount of $211,300.00 for the design of Highland Meadow and Edgewood; as provided for by
the ¼ Cent Sales Tax for Street Maintenance; and authorizing the City Manager to sign and
execute all necessary documents.
Page 1City of Coppell, Texas Printed on 12/28/2017
Master Continued (2013-1235)
Summary
Fiscal Impact:
Funds are available from the Street Maintenance ¼ cent sales tax for this contract.
Staff Recommendation:
The Engineering Department recommends approval of this Engineering Services Contract.
Goal Icon:
Sustainable City Government
Special Place to Live
Page 2City of Coppell, Texas Printed on 12/28/2017
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MEMORANDUM
To: Mayor and City Council
From: Ken Griffin, P.E., Director of Engineering and Public Works
Date: August 27, 2013
Reference: Consider approval of an Engineering Services contract with J. Volk Consulting, Inc.
in the amount of $211,300.00 for the design of Highland Meadow and Edgewood; as
provided for by the ¼ Cent Sales Tax for Street Maintenance; and authorizing the
City Manager to sign and execute all necessary documents.
2030: Sustainable City Government, Goal 3
Excellent and Well-maintained City Infrastructure and Facilities
Introduction:
This agenda item is being presented for approval to enter into a contract with J. Volk Consulting,
Inc. for engineering design services for the rehabilitation of Highland Meadow Circle and
Edgewood Drive.
Analysis:
This item continues our efforts at replacement of street infrastructure that has exceeded its life
expectancy. This work is being funded by the ¼ cent sales tax allocated to street maintenance, and
approved by the voters in November 2007, and reauthorized in 2011.
The two streets included in this design contract were identified through our street inventory process
that was completed in 2012. Both streets are in a state of disrepair, and are in need of replacement.
Highland Meadow will be replaced in its entirety from Sandy Lake to the cul-de-sac at the end.
Edgewood Drive will be replaced from the intersection of Heather Glen Drive to the southern
intersection with Braewood Drive.
These streets are shown on the attached exhibit as Tax 2013. The scope of the proposed
reconstruction will include new paving, sidewalk, water, sewer, and drainage as appropriate.
J. Volk Consulting, Inc. is a multi-disciplinary engineering firm based in Richardson Texas. This
firm designed the Mockingbird Lane project that is in the finishing stages and the principal in
charge and project manager for these projects has performed similar work for the City in the past.
We are confident this firm has the expertise to perform the necessary design work associated with
these two streets.
2
Legal Review:
This item did not require legal review.
Fiscal Impact:
The fiscal impact of this Agenda item is $211,300.00. Funding for this work is provided for
through the ¼ Cent Sales Tax for Streets Maintenance.
Recommendation:
The Engineering Department recommends approval of this contract with J. Volk Consulting, Inc. in
the amount of $211,300.00.
CITY OF COPPELL
CONSULTING ENGINEERS CONTRACT
STATE OF TEXAS §
KNOW ALL BY THESE PRESENTS §
CITY OF COPPELL §
THIS ENGINEERING SERVICES CONTRACT, hereinafter referred to as
"Contract," made, entered into and executed this the _______day of ______________, 2013, by and
between the City of Coppell acting by and through the City Manager with approval of the City
Council hereinafter referred to as "City", and J. Volk Consulting, Inc., hereinafter referred to as
"Engineer".
WITNESSETH
WHEREAS, the City desires to contract for Professional Engineering Services, hereinafter
referred to as "Services", in connection with the Highland Meadow Circle and Edgewood Drive
Reconstruction, hereinafter referred to as the "Project"; and
WHEREAS, the Engineer is acceptable to the City and is willing to enter into a Contract
with the City to perform the hereinafter defined Services necessary to complete the Project; and
WHEREAS, said Services shall be as defined herein and in the detailed Basic Services,
Attachment A, and Special Services, Attachment B, incorporated herein by attachment and by
reference; and
WHEREAS, this contract shall be administered on behalf of the City by its City Engineer
or his duly authorized representative. The Engineer shall fully comply with any and all instructions
from said City Engineer.
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AGREEMENT
NOW, THEREFORE, the City and the Engineer, in consideration of the mutual covenants
and agreements herein contained, do mutually agree as follows:
The City agrees to retain the Engineer, and the Engineer agrees to provide Services in connection
with the Project as defined herein, and for having rendered such Services the City agrees to pay to
the Engineer fee for these Services as mutually agreed. All Services under this Contract shall be
performed under the direct supervision of the City Engineer.
1. Scope of Services,
A. Basic Services Parts I & II: The work tasks and activities to be performed and
deliverable to be provided by the Engineer shall be in accordance with Attachment
A, Scope of Services, including modifications to the Basic Services as mutually
agreed to by the City and the Engineer in accordance with the provisions of this
Contract.
B. Additional Services Not Included In Basic Services: When mutually agreed to in
writing by the City and the Engineer, the Additional Services shall be provided by
the Engineer. These Additional Services are not included as a part of Basic Services
and shall be paid for by the City in addition to payment for Basic Services. Should it
be determined that one or more of the requirements of this Contract conflict with the
requirements of the Scope of Services, including modifications to the Scope of
Services or any attachments to this contract; the requirement of the Contract shall
govern.
2. Progress Schedule. Within ten (10) days after receiving Notice to Proceed (NTP) the
Engineer shall submit to the City a Schedule of Services consisting of a listing of the major
Project tasks, the estimated consultant hours required to perform the tasks, the percentage of
the Contract budget estimated to be allocated to each task and a bar chart schedule showing
task beginning and completion dates. Significant milestones for the Project shall be
identified. At a minimum, milestones shall be provided for the three design submittals
described in Attachment A, Scope of Services: Conceptual Design Submittal, Preliminary
Design Submittal, and Final Plans, Specifications, and Estimate (PS&E) Submittal. Based
on Schedule of Services, the City shall compile Attachment D, Project Schedule which shall
become a part of this Contract upon approval of the Engineer and the City. The Engineer
shall provide to the City information to report and monitor the design tasks within the
Project Schedule by completing a "Design Progress Report" on a form provided by the City.
The Engineer shall complete and provide to the City said report at two week intervals.
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3. Compensation.
A. Basic Services Part I Fee (Highland Meadow Circle): The Engineer shall be paid a
fee for Basic Services Part I under this Contract pursuant to the Fee Schedule
described in Attachment A, Scope of Services. Basic Services Part I Fee shall not
exceed the lump sum of One Hundred Thirty-Four Thousand dollars ($134,000.00)
provided, however, that modifications to the Basic Services Part I, or other
conditions defined herein may necessitate a change of Fee which shall be reduced to
writing and approved by the City or its designee.
B. Basic Services Part II Fee (Edgewood Drive): The Engineer should be paid a fee
under this Contract for Basic Services Part II pursuant to the Fee Schedule described
in Attachment A, Scope of Services. Basic Services Part II Fee shall not exceed the
lump sum of Seventy-Seven Thousand Three Hundred dollars ($77,300.00)
provided, however, that modifications to the Basic Services Part II, or other
conditions defined herein may necessitate a change of Basic Fee which shall be
reduced to writing and approved by the City or its designee.
C. Total Maximum Fee: Total Maximum Fee for this Contract shall be a lump sum of
Two Hundred Eleven Thousand Three Hundred dollars ($211,300.00): The lump
sum Basic Services Part I Fee plus the lump sum Basic Services Part II Fee.
D. Invoices: The Engineer shall submit invoices at not less than thirty (30) calendar
days for Basic Services Part I and/or Basic Services Part II on or before the twenty
fifth (25th) calendar day of the month, or the preceding business day if the twenty
fifth occurs on a weekend and/or observed holiday. Payment shall be based on the
invoices submitted to the City, provided that Services completed as indicated in the
Design Progress Reports approved by the City equals or exceeds the increment
percentage requested on the Engineer's invoices. Engineer's invoices to City shall
provide complete information and documentation to substantiate Engineer's charges
and shall be in a form to be specified by the City Engineer. Should additional
documentation be requested by the City Engineer the Engineer shall comply
promptly with such request.
E. Payments: All payments to Engineer shall be made on the basis of the invoices
submitted by the Engineer and approved by the City. Following approval of
invoices, City shall endeavor to pay Engineer promptly, however, under no
circumstances shall Engineer be entitled to receive interest on amounts due. The
City, in compliance with Texas State law, shall process a maximum of one payment
to the Engineer per month. City reserves the right to correct any error that may be
discovered in any invoice whether paid to the Engineer or not, and to withhold the
funds requested by the Engineer relative to the error.
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4. Fee Increases. Any other provision in this Contract notwithstanding, it is specifically
understood and agreed that the Engineer shall not be authorized to undertake any Services
pursuant to this Contract requiring the payment of any fee, expense or reimbursement in
addition to the fees stipulated in Article 3 of this Contract, without having first obtained
specific written authorization from the City. The written authorization for additional
Services shall be in the form of a Modification to the Scope of Services approved by the City
Engineer and/or the City Council, if required.
5. Modifications to the Scope of Services. Either the Engineer or the City Engineer may
initiate a written request for a Modification to the Scope of Services when in the opinion of
the requesting Party, the needs and conditions of the Project warrant a modification. Upon
the receipt of a request by either Party, the Engineer and the City Engineer shall review the
conditions associated with the request and determine the necessity of a modification. When
the Parties agree that a modification is warranted, the Engineer and the City Engineer shall
negotiate the specific modification(s) and any changes in the Total Maximum Fee or Project
Schedule resulting from the modification(s). Approval of a modification shall be in the form
of a written Modification to the Scope of Services which clearly defines the changes to the
previously approved Scope of Services, Fee and/or Project Schedule. Said written
Modification shall be approved by Engineer, authorized by the City Council, if required,
and issued by the City Engineer. Issuance of the approved Scope of Services modification
shall constitute a notice to proceed with the Project in accordance with the modified Scope of
Services. The City Engineer may issue written Modifications to the Scope of Services
without prior approval of the City Council when the modifications are to be accomplished
within the authorized Total Maximum Fee and do not materially or substantively alter the
overall scope of the Project, the Project Schedule or the Services provided by the Engineer.
6. Project Deliverables. For each submittal identified in Attachment A, Scope of Services, the
Engineer shall provide the City with one set of reproducibles, one set of bluelines or hard
copy and electronic media of the submittal documents. For any required environmental
assessment, the Engineer shall provide one set of draft and one set of final Environmental
Reports. The Environmental Reports shall be submitted as original reproducibles and on
electronic media. The electronic file may omit photographs and government prepared maps.
If photographs are included in the report they shall be taken with a 35 mm camera or larger
format camera. Color laser copies may be substituted for the original photographs in the
final report.
A transmittal letter shall be included with the Environmental Reports and shall include an
executive summary outlining: a.) Findings of the Reports; b.) Conclusions; c.)
Recommendations; and d.) Mitigation/remediation cost estimates.
7. Project Control. It is understood and agreed that all Services shall be performed under the
administrative direction of the City Engineer. No Services shall be performed under this
Contract until a written Notice to Proceed is issued to the Engineer by the City Engineer.
In addition, the Engineer shall not proceed with any Services after the completion and
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delivery to the City of the Conceptual Design Submittal, Preliminary Design Submittal, or
the Final PS&E Submittal as described in the Basic Services without written instruction from
the City. The Engineer shall not be compensated for any Services performed after the said
submittals and before receipt of City's written instruction to proceed.
8. Partnering. The City shall encourage participation in a partnering process that involves the
City, Engineer and his or her sub-consultants, and other supporting jurisdictions and/or
agencies. This partnering relationship shall begin at the Pre-Design Meeting and continue
for the duration of this Contract. By engaging in partnering, the parties do not intend to
create a legal partnership, to create additional contractual relationships, or to in any way alter
the legal relationship which otherwise exists between the City and the Engineer. The
partnering effort shall be structured to draw on the strengths of each organization to identify
and achieve reciprocal goals. The objectives of partnering are effective and efficient contract
performance and completion of the Project within budget, on schedule, in accordance with
the Scope of Services, and without litigation. Participation in partnering shall be totally
voluntary and all participants shall have equal status.
9. Disputes. The City Engineer shall act as referee in all disputes under the terms of this
Contract between the Parties hereto. In the event the City Engineer and the Engineer are
unable to reach acceptable resolution of disputes concerning the Scope of Services to be
performed under this Contract, the City and the Engineer shall negotiate in good faith
toward resolving such disputes. The City Engineer may present unresolved disputes arising
under the terms of this Contract to the City Manager or designee. The decision of the City
Manager or designee shall be final and binding. An irreconcilable or unresolved dispute
shall be considered a violation or breach of contract terms by the Engineer and shall be
grounds for termination. Any increased cost incurred by the City arising from such
termination shall be paid by the Engineer.
10. Engineer's Seal. The Engineer shall place his Texas Professional Engineers seal on all
engineering documents and engineering data prepared under the supervision of the Engineer
in the performance of this Contract.
11. Liability. Approval of the Plans, Specifications, and Estimate (PS&E) by the City shall not
constitute nor be deemed a release of the responsibility and liability of Engineer, its
employees, subcontractors, agents and consultants for the accuracy and competency of their
designs, working drawings, tracings, magnetic media and/or computer disks, estimates,
specifications, investigations, studies or other documents and work; nor shall such approval
be deemed to be an assumption of such responsibility by the City for any defect, error or
omission in the design, working drawings, tracings, magnetic media and/or computer disks,
estimates specifications, investigations, studies or other documents prepared by Engineer, its
employees, subcontractors, agents and consultants. Engineer shall indemnify City for
damages resulting from such defects, errors or omissions and shall secure, pay for and
maintain in force during the term of this Contract sufficient errors and omissions insurance in
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the amount of $250,000.00 single limit, with certificates evidencing such coverage to be
provided to the City. The redesign of any defective work shall be the sole responsibility and
expense of the Engineer. Any work constructed, found to be in error because of the
Engineer's design, shall be removed, replaced, corrected or otherwise resolved at the sole
responsibility and expense of the Engineer. The parties further agree that this liability
provision shall meet the requirements of the express negligence rule adopted by the Texas
Supreme Court and hereby specifically agree that this provision is conspicuous.
12. Indemnification. Engineer shall indemnify, hold harmless and defend the City of Coppell,
its officers, agents and employees from any loss, damage, liability or expense, including
attorney fees, on account of damage to property and injuries, including death, to all persons,
including employees of Engineer or any associate consultant, which may arise from any
errors, omissions or negligent act on the part of Engineer, its employees, agents, consultants
or subcontractors, in performance of this Contract, or any breach of any obligation under this
Contract. It is further understood that it is not the intention of the parties hereto to create
liability for the benefit of third parties, but that this agreement shall be solely for the benefit
of the parties hereto and shall not create or grant any rights, contractual or otherwise to any
person or entity. The parties further agree that this indemnification provision shall meet the
requirements of the express negligence rule adopted by the Texas Supreme Court and hereby
specifically agree that this provision is conspicuous.
13. Delays and Failure to Perform. Engineer understands and agrees that time is of the
essence and that any failure of the Engineer to complete the Services of this Contract within
the agreed Project Schedule shall constitute material breach of this Contract. The Engineer
shall be fully responsible for its delays or for failures to use diligent effort in accordance with
the terms of this Contract. Where damage is caused to the City due to the Engineer's failure
to perform in these circumstances, the City may withhold, to the extent of such damage,
Engineer's payments hereunder without waiver of any of City's additional legal rights or
remedies. The Engineer shall not be responsible for delays associated with review periods
by the City in excess of the agreed Project Schedule.
14. Termination of Contract. It is agreed that the City or the Engineer may cancel or
terminate this Contract for convenience upon fifteen (15) days written notice to the other.
Immediately upon receipt of notice of such cancellation from either party to the other, all
Services being performed under this Contract shall immediately cease. Pending final
determination at the end of such fifteen-day period, the Engineer shall be compensated on
the basis of the percentage of Services provided prior to the receipt of notice of such
termination and indicated in the final Design Progress Report submitted by the Engineer and
approved by the City.
15. Personnel Qualifications. Engineer warrants to the City that all Services provided by
Engineer in the performance of this Contract shall be provided by personnel who are
appropriately licensed or certified as required by law, and who are competent and qualified
in their respective trades or professions.
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16. Quality Control. The Engineer agrees to maintain written quality control procedures. The
Engineer further agrees to follow those procedures to the extent that, in the Engineer's
judgment, the procedures are appropriate under the circumstances.
17. Ownership. All Engineer's designs and work product under this Contract, including but
not limited to tracings, drawings, electronic or magnetic media and/or computer disks,
estimates, specifications, investigations, studies and other documents, completed or partially
completed, shall be the property of the City to be used as City desires, without restriction;
and Engineer specifically waives and releases any proprietary rights or ownership claims
therein and is relieved of liability connected with any future use by City. Copies may be
retained by Engineer. Engineer shall be liable to City for any loss or damage to such
documents while they are in the possession of or while being worked upon by the Engineer
or anyone connected with the Engineer, including agents, employees, consultants or
subcontractors. All documents so lost or damaged while they are in the possession of or
while being worked upon by the Engineer shall be replaced or restored by Engineer without
cost to the City.
18. Project Records and Right to Audit. The Engineer shall keep, retain and safeguard all
records relating to this Contract or work performed hereunder for a minimum period of three
(3) years following the Project completion, with full access allowed to authorized
representatives of the City upon request for purposes of evaluating compliance with
provisions of this Contract. Should the City Engineer determine it necessary, Engineer
shall make all its records and books related to this Contract available to City for inspection
and auditing purposes.
19. Non-Discrimination. As a condition of this Contract, the Engineer shall take all necessary
action to ensure that, in connection with any work under this Contract it shall not
discriminate in the treatment or employment of any individual or groups of individuals on
the grounds of race, color, religion, national origin, age, sex or physical impairment
unrelated to experience, qualifications or job performance, either directly, indirectly or
through contractual or other arrangements.
20. Gratuities. City of Coppell policy mandates that employees shall never, under any
circumstances, seek or accept, directly or indirectly from any individual doing or seeking to
do business with the City of Coppell, loans, services, payments, entertainment, trips, money
in any amount, or gifts of any kind.
21. No Waiver. No action or failure to act on the part of either Party at any time to exercise any
rights or remedies pursuant to this Contract shall be a waiver on the part of that Party of any
of its rights or remedies at law or contract.
22. Compliance with Laws. The Engineer shall comply with all Federal, State and local laws,
statutes, City Ordinances, rules and regulations, and the orders and decrees of any courts, or
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administrative bodies or tribunal in any matter affecting the performance of this Contract,
including without limitation, worker's compensation laws, minimum and maximum salary
and wage statutes and regulations, and licensing laws and regulations. When required,
Engineer shall furnish the City with satisfactory proof of compliance therewith.
23. Severability. In case one or more of the provisions contained in this Contract shall for any
reason be held invalid, illegal, or unenforceable in any respect, such invalidity, illegality or
unenforceability shall not affect any other provisions hereof and this Contract shall be
construed as if such invalid, illegal or unenforceable provision had never been contained
herein.
24. Venue. With respect to any and all litigation or claims, the laws of the State of Texas shall
apply and venue shall reside in Dallas County.
25. Prior Negotiations. This Contract supersedes any and all prior understandings and
agreement by and between the Parties with respect to the terms of this Contract and the
negotiations preceding execution of this Contract.
26. Contacts. The Engineer shall direct all inquiries from any third party regarding information
relating to this Contract to the City Engineer.
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27. Notification. All notices to either Party by the other required under this Contract shall be
delivered personally or sent by certified U.S. mail, postage prepaid, addressed to such Party
at the following respective addresses:
City: City of Coppell, Texas
City Engineer
265 Parkway Blvd
Coppell, TX 75019
Engineer: J. Volk Consulting, Inc.
Matt Atkins, P.E.
800 East Campbell Road, Ste. 120
Richardson, TX 75081
IN WITNESS WHEREOF, the City of Coppell, Texas and the Engineer has caused these
presents to be executed by duly authorized representatives on the day and year set forth above.
THE CITY OF COPPELL ENGINEER:J.VolkConsulting,Inc.
BY: BY:
______________________ ______________________________
City Manager Matt Atkins, P.E., Vice President
Date: __________________ Date:_________________________
ATTEST: ATTEST:
_______________________ ______________________________
(CORPORATE SEAL)
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ATTACHMENT "A" BASIC SERVICES
The Engineer agrees to render services necessary for the development and completion the
Project as outlined herein. The Basic Services to be performed by Engineer under this Contract
include the following:
PROJECT DESCRIPTION
HIGHLAND MEADOW CIRCLE:
The project consists of providing construction plans and specifications for the reconstruction of
approximately 1,600 linear feet of Highland Meadow Circle from Sandy Lake Road to the end of
the circle. The project also includes three adjacent knuckles totaling approximately 800 linear
feet of paving. Highland Meadow Circle is a cul-de-sac street with alley access to all homes
adjacent to the roadway. The street is approximately 38 feet wide with concrete curb and a 5
foot wide sidewalk adjacent to the curb.
The project will involve the replacement of all paving within the rights-of-way and common lot
areas within the knuckles and cul-de-sac. It is anticipated that the roadway will be narrowed to
allow for the replacement of the sidewalk within the right-of-way off of the curb. The street
width and typical section will be determined during the preliminary engineering phase of the
project. Additionally, all the water and sanitary sewer facilities within the project limits will be
replaced. The existing storm drain facilities will be analyzed according to current design criteria
and improvements will be designed where necessary. At a minimum, new inlets will be
constructed to accommodate the changes in the street section.
EDGEWOOD DRIVE:
The project consists of providing construction documents for the reconstruction of
approximately 1,100 linear feet of Edgewood Drive from Heather Glen Drive to the south
intersection with Braewood Drive. Edgewood Drive is a typical residential street with a ninety
degree elbow and adjacent sidewalks. All of the adjacent homes have alley access.
The project will involve the replacement of all paving within the rights-of-way. Additionally,
the water and sanitary sewer facilities within the project limits will be replaced. The existing
storm drain facilities will be improved within the project limits to meet the current design
standards.
BASIC SERVICES TO BE PERFORMED
J. Volk Consulting (JVC) proposes the following professional services:
1. RESEARCH/DATA COLLECTION
JVC will coordinate with the City of Coppell engineering staff to collect all pertinent data
the City has on each roadway and the adjacent developments. Additionally, JVC will
meet with the City staff to determine the exact limits of the replacement and to discuss
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specific issues associated with preparing the construction documents for constructing
the proposed improvements.
2. FIELD SURVEYING
JVC will obtain field topographic survey of the project limits. The survey will include all
lead sidewalks, landscaping/trees in the yards adjacent to the streets, driveways and
any other above ground features. The survey will extend 150’ beyond the limits of
construction down intersecting streets and along any intersecting alleys. Flowlines of all
drainage structures, sewer structures, and sewer cleanouts within the survey limits will
be obtained. Any water meters, water valves and vaults will be located with
appropriate elevations to rims, top of pipes, and top of operating nuts. Any above
ground franchise utility facilities and markings will be located. Additionally, locating
services such as DIGTESS will be notified and locates requested throughout the limits of
survey. Subsurface Utility Engineering (SUE) is not included in the basic service of this
contract.
Rights‐of‐way (ROW) will be established from iron rods found within platted
subdivisions and will be determined from filed plats and available property information.
ROW will be established within 0.5‐feet accuracy as it is not expected to obtain any
additional ROW in association with this project.
The survey will be tied to the City of Coppell datums and benchmarks and will establish
control network within the project limits. Vertical and horizontal control points will be
set within the limits in such a way as to provide a control for construction surveying.
3. PRELIMINARY DESIGN
Utilizing the topographic survey and information derived from meetings with City of
Coppell Staff, JVC will prepare preliminary design plans for both the Highland Meadows
Circle and Edgewood Drive projects that will include the following:
Existing and proposed typical sections for project limits.
Proposed horizontal and vertical alignments.
Limits of pavement reconstruction for each project including driveways and
intersecting streets.
Proposed water system improvements and connections to existing lines with
necessary pavement repair.
Proposed sanitary sewer system improvements with services and connections to
existing facilities.
Drainage area maps and calculations checking the drainage design with current
City of Coppell drainage criteria.
Proposed storm drainage improvements with inlets and connections to existing
facilities.
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Cross‐sections along 50‐foot intervals along the centerline of the proposed
improvements illustrating the limits of construction and impacts on the adjacent
properties.
Approximate location of all known franchise utilities from the topographic survey
and any impacts the proposed improvements will have on the franchise facilities.
JVC will coordinate with the franchise utility representatives to show the
existing franchise facilities and coordinate areas that are deemed to be in
conflict with the proposed improvements.
Preliminary construction sequencing plans necessary to adequately evaluate the
proposed improvements as it relates to the proposed location of underground
municipal utility improvements.
The preliminary design will be present in construction plan format in accordance with
City of Coppell Standards on 22”x34” size sheets. The design will be in compliance with
current City of Coppell design standards and utilize current construction details. JVC will
coordinate with the City of Coppell to provide the proposed improvements to all known
franchise utility companies. Preliminary opinions of probable costs will provided to the
City of Coppell for the purposes of updating applicable budgets.
4. FINAL DESIGN
Based on preliminary design comments from the City, JVC will prepare final plans,
specifications, and opinions of probable costs. Construction plans will include all
necessary details and information to construct the project in accordance with applicable
standards. All miscellaneous sheets, such as titles, general and special notes, quantities,
horizontal control, any special details, construction sequencing, traffic control, erosion
control, striping/signage and standard details will be prepared. Any comments from
franchise utilities will be addressed as necessary in the final plans.
Specifications and bidding documents will be prepared using City of Coppell standard
construction contracts. A final quantity take off will be prepared and a bid proposal will
be included in the contract documents.
Plans will be submitted to TDLR or an approved Registered Accessibility Specialist for
review of applicable accessibility standards. Any fees associated with the review and
application will be the responsibility of the City of Coppell.
5. BIDDING AND CONSTRUCTION SERVICES
Upon final approval of the construction documents, JVC will prepare and distribute bid
documents for the time period set by the City of Coppell. JVC will provide the City of
Coppell with PDF copies of the bid documents for use with online advertising of the
project. JVC will assist the City with the preparation of the advertisement for bids.
During the bidding process, JVC will keep record of all plan holders and distribute any
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necessary information to the prospective bidders in an addendum format. JVC will
attend a pre‐bid conference at the City of Coppell facility to answer any questions.
Additionally, JVC will attend the bid opening and collect copies of the bids to prepare a
tabulation of the bids and provide recommendations on the bids.
After selection of Contractors and award of contracts, JVC will assist in the preparation
of contract documents for execution and initiation of a construction project in the City
of Coppell.
JVC will attend a pre‐construction meeting with the City of Coppell personnel and
contractor and one neighborhood meeting with the contractor and adjacent residents
prior to construction for each street. During construction, periodic site visits will be
made and JVC personnel will be available to answer questions regarding clarification of
design intents. JVC will consult with the City of Coppell regarding any required change
orders and review monthly progress payments.
Upon completion of construction, JVC will attend and aid the City of Coppell Staff in a
final inspection of the improvements and preparation of a punch list of remaining items.
JVC will revise construction plans to reflect any field changes during construction to
provide the City of Coppell with Record Drawings in accordance with current city
criteria.
ADDITIONAL SERVICES
1. Geotechnical Investigation
JVC will contract with a reputable Geotechnical Engineering firm to provide a
geotechnical investigation of the projects. The investigation will perform subsurface
exploratory borings at approximately 500‐foot intervals to a depth of seven feet and
collect samples for recording subsurface conditions and laboratory testing. Results of
field and laboratory will be presented in a report with recommendations on the
pavement structure for the proposed improvements. Recommendations for subgrade
options will be provided.
2. Reimbursable Expenses
Reimbursable expenses such as printing and plotting will be provided according to the
standard fee schedule attached to this document.
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COMPENSATION
Professional Fees for Basic Services shall be as follows:
Highland Meadow Circle:
Basic Services:
Topographic Survey $21,000.00
Engineering Design $105,000.00
$126,000.00
Additional Services:
Reimbursable Expenses $3,000.00
Geotechnical Investigation $5,000.00
$8,000.00
Total Fee – Highland Meadow Circle $134,000.00
Edgewood Drive:
Basic Services:
Topographic Survey $10,500
Engineering Design $60,000
$70,500
Additional Services:
Reimbursable Expenses $3,000.00
Geotechnical Investigation $3,800.00
$6,800.00
Total Fee – Edgewood Drive $77,300.00
Total Fee – Both Projects $211,300.00
Page 15
J. VOLK CONSULTING, INC.
FEE SCHEDULE AS OF JANUARY 1, 2013
HOURLY RATES:
Principal/Project Manager $150.00
Project Engineer $125.00
CAD Technician $85.00
Clerical $60.00
Registered Professional Land Surveyor $125.00
GPS Two-man Crew $150.00
REIMBURSABLE EXPENSES:
Plotting:
24 x 36 Black & White Bond $7.50
24 x 36 Color Bond $28.50
11 x 17 Black & White Bond $1.50
11 x 17 Color Bond $2.50
Color Plot - Presentation Paper $7.50/SF
Copying:
24 x 36 Blackline $4.00
24 x 36 Blackline - multi-set $2.25
Scanning Cost + 15%
Deliveries Cost + 15%
Mileage $0.50/mile
Residential Street Improvements
1/4 Cent Sales Tax Fund
FY 2013
1 INCH = 1 MILE
0
S:\CAD\In_Design\MISC EXHIBITS\dwg\EXHIBITS 2013.dwg \TAX 2013
Created on: 20 August 2013 by Scott Latta
1/2 1
Created in CIVIL3D
1/3
1 INCH = FT.
0 400
400
200
Highland Meadow Circle
Reconstruction,1/4 Cent Sales
Tax Fund, FY 2013
Created in CIVIL3DS:\CAD\In_Design\MISC EXHIBITS\dwg\EXHIBITS 2013.dwg \TAX 2013
Created on: 21 August 2013 by Scott Latta
AREA OF PROPOSED
STREET RECONSTRUCTION
2/3
1 INCH = FT.
0 400
400
200
Edgewood Drive Reconstruction
1/4 Cent Sales Tax Fund
FY 2013
Created in CIVIL3DS:\CAD\In_Design\MISC EXHIBITS\dwg\EXHIBITS 2013.dwg \TAX 2013
Created on: 20 August 2013 by Scott Latta
AREA OF PROPOSED
STREET RECONSTRUCTION
3/3
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2013-1197
File ID: Type: Status: 2013-1197 Agenda Item Agenda Ready
1Version: Reference: In Control: Finance
07/26/2013File Created:
08/27/2013Final Action: Crime Control - PH Council 2013
2013
File Name:
Title: PUBLIC HEARING: To receive public comment concerning the proposed
2013-14 budget for the Coppell Crime Control and Prevention District.
Notes:
Agenda Date: 08/27/2013
Agenda Number: 9.
Sponsors: Enactment Date:
PH CC Crime Control 2014 Memo.pdf, Crime
Prevention Mission 2014.pdf, Crime Prevention Fund
Summary 2014.pdf, Crime Prevention Performance
Measures 2014.pdf, Public Hearing Notice Crime
Control 13-14.pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 08/27/2013City Council
Presentation: Jennifer Miller, Director of Finance, made a presentation to Council.
Mayor Hunt opened the Public Hearing and advised that no one signed up to speak.
Action Text:
Text of Legislative File 2013-1197
Title
PUBLIC HEARING: To receive public comment concerning the proposed 2013-14 budget for
the Coppell Crime Control and Prevention District.
Summary
See attached memorandum.
Fiscal Impact:
Page 1City of Coppell, Texas Printed on 12/28/2017
Master Continued (2013-1197)
Staff Recommendation:
Goal Icon:
Sustainable City Government
Page 2City of Coppell, Texas Printed on 12/28/2017
1
MEMORANDUM
To: Mayor and City Council
From: Jennifer Miller, Director of Finance
Date: August 27, 2013
Reference: Public Hearing on the proposed 2013-14 Budget for the Coppell Crime Control and
Prevention District
2030: Sustainable City Government
Introduction:
Pursuant to Chapter 363 (363.205) of the Local Government Code, the governing body that created
the district shall hold a public hearing on the budget adopted by the Board. Any resident of the
district is entitled to be present and participate at the hearing.
Analysis:
The Crime Control Board held a public hearing on July 11, 2013. No citizens were present to
speak. The Board closed the public hearing and approved the budget as presented.
Legal Review:
This agenda item did not require legal review.
Fiscal Impact:
Recommendation:
DEPARTMENT: Crime Prevention District DIVISION: Special Revenue
MISSION
The mission of the Crime Prevention District, as directed through the Coppell Police
Department, is to enhance our School Resource Officer Program, our Community Service
Programs and the Police Patrol Prevention Program through education, partnerships,
personnel, equipment and service. The District is also responsible for an Enhanced Radio
Dispatch Center that provides superior service to the citizens of Coppell.
GOALS AND OBJECTIVES
The Coppell Police Department seeks to enhance a safe community environment and quality
public service through the Crime Prevention District. In furtherance of this goal, the Coppell
Police Department seeks to attain the following objectives for fiscal year 2013-14.
1. The Department will continue our partnership with the Coppell Independent
School District and work to improve that relationship by seeking ways to be
proactive through education and enforcement. We will continue our efforts for
positive interaction with the community's young people through our work with
the services provided by SROs as outlined in the School Resource Officers
Brochure, bicycle safety programs and our Junior Police Academy program.
We will continue a very successful Police Explorer program. This program
gives us the opportunity to introduce young adults to the profession of Law
Enforcement in a long standing, well respected format. Several officers have
volunteered to work in this program and help to promote their profession to the
youth of our community.
2. We will provide educational programs to the community such as the Citizens
Police Academy and the Self-Defense for Women classes, including our annual
self-defense class for high school senior girls. We will also continue our
partnership with the community through the National Night Out Program.
Over the past twenty years the department and community have been given
twenty awards including two first place awards in our population category for
NNO.
3. School Resource Officers will be proactive in our enforcement efforts on all
CISD campuses as well as provide an additional resource to aid the faculty and
staff of the campus. The SRO’s will address current trends that effect safety and
security on CISD campuses, including training of all CISD staff on active shooter
and other emergency drills.
4. The Department will generate an annual report to include dispatched calls for
Police, Fire and EMS service, Part I crimes for the year and other pertinent
quality of life statistics. This report will be published on our website for review
by the general public.
Actual Adopted FY 13 Budget FY 14 Budget
Description 2011-12 2012-13 Amended Proposed
Sales Tax $3,185,561 $3,250,000 $3,250,000 $3,680,000
Interest Income 4,807 3,000 3,000 7,500
Miscellaneous Income 906 0 0 0
Total Revenue $3,191,274 $3,253,000 $3,253,000 $3,687,500
Salary & Benefits $1,849,363 $1,892,166 $1,892,166 $2,056,432
Supplies 0 80,000 80,000 0
Services 1,000 0 0 114,500
Capital 0 810,673 810,673 0
Total Expenditure $1,850,363 $2,782,839 $2,782,839 $2,170,932
Net $1,340,911 $470,161 $470,161 $1,516,568
Fund Balance
Beginning Balance $3,628,365 $4,969,276 $4,969,276 $5,439,437
Ending Balance $4,969,276 $5,439,437 $5,439,437 $6,956,005
City of Coppell
Crime Prevention District Special Revenue
Summary
Sales Tax
99.80%
Interest
Income
0.20%
2013-14 Revenues
Salary &
Benefits
94.73%
Services
5.27%
2013-14 Expenditures
Salary and Benefits 1,849,363 1,892,166 1,892,166 2,056,432
Supplies 0 80,000 80,000 0
Maintenance 0 0 0 0
Services 1,000 0 0 114,500
Capital Outlay 0 810,673 810,673 0
Total $1,850,363 $2,782,839 $2,782,839 $2,170,932
Position/Title Pay Grade 11-12 12-13 13-14
Police Captain PD 19 1 1 1
Communication Manager 28 1 1 1
Police Sergeant PD 14 1 1 1
Police Officer - SRO PD 7 5 5 5
Police Officer - CSO PD 7 2 2 2
Crime Analyst 23 0 0 1
PS Dispatch Supervisor 22 4 4 4
Police Dispatcher 19 9 9 9
Total 23 23 24
Measures 11-12 12-13 13-14
Calls for Service 15,671 16,667 16,667
911 Calls Received 13,800 13,523 13,523
Traffic Contacts 15,759 15,525 15,525
Cases Received 2,044 2,056 2,056
Cases Assigned 1,113 1,283 1,283
Alarm Calls 3,100 3,376 3,376
Average Daily Calls for Service 43.075 45.78 45.78
Cases Cleared 29%50%50%
Citations Issued 15,759 9,924 9,924
Adult Arrests 852 911 911
Juvenile Arrests 29 46 46
Accidents 249 223 223
Cases Cleared 316 550 550
Division: Special RevenueDepartment: Crime Prevention District
Efficiency Measures
Performance Measures
Workload Measures
Actual
11-12
Outcome Measures
Expenditures
Authorized Personnel
Adopted
12-13
Amended
12-13
Proposed
13-14
NOTICE OF PUBLIC HEARING
PROPOSED 2013-2014 BUDGET
COPPELL CRIME CONTROL AND PREVENTION DISTRICT
A PUBLIC HEARING will be conducted by the City Council of the City of Coppell, Texas, to
receive public comment concerning the proposed 2013-2014 Budget for the Coppell Crime
Control and Prevention District. The Public Hearing will be held on August 27, 2013 at 7:30
p.m. in the Council Chambers at the City Hall, 255 Parkway Boulevard, Coppell, Texas 75019.
A copy of the Proposed Budget will be on file for public view in the office of the Director of
Finance at City Hall.
PUBLIC NOTICE STATEMENT
FOR ADA COMPLIANCE
The City of Coppell acknowledges its responsibility to comply with the Americans With
Disabilities Act of 1990. Thus, in order to assist individuals with disabilities who require special
services (i.e. sign interpretative services, alternative audio/visual devices and amanuenses) for
participation in or access to the City of Coppell sponsored public programs, services and/or
meetings, the City requests that individuals make requests for these services forty-eight (48)
hours ahead of the scheduled program, service and/or meeting. To make arrangements, contact
Vivyon V. Bowman, ADA.
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2013-1198
File ID: Type: Status: 2013-1198 Agenda Item Passed
1Version: Reference: In Control: Finance
07/26/2013File Created:
08/27/2013Final Action: Crime Control Budget Approval - Council 2013File Name:
Title: Consider approval of the proposed 2013-14 budget for the Coppell Crime
Control and Prevention District.
Notes:
Agenda Date: 08/27/2013
Agenda Number: 10.
Sponsors: Enactment Date:
CC Crime Control Approval 2014 Memo.pdfAttachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 PassApproved08/27/2013City Council
Presentation: Jennifer Miller, Director of Finance, made a presentation to Council.
A motion was made by Mayor Pro Tem Billy Faught, seconded by Councilmember Tim Brancheau, to
close the Public Hearing for Item 9 and approve this Agenda Item. The motion passed by an
unanimous vote.
Action Text:
Mayor Pro Tem Billy Faught, Councilmember Tim Brancheau,
Councilmember Bob Mahalik, Councilmember Gary Roden,
Councilmember Marvin Franklin, and Councilmember Aaron Duncan
6Aye:
Text of Legislative File 2013-1198
Title
Consider approval of the proposed 2013-14 budget for the Coppell Crime Control and
Prevention District.
Summary
See attached memorandum.
Fiscal Impact:
Page 1City of Coppell, Texas Printed on 12/28/2017
Master Continued (2013-1198)
Staff Recommendation:
The Finance Department recommends approval.
Goal Icon:
Sustainable City Government
Page 2City of Coppell, Texas Printed on 12/28/2017
1
MEMORANDUM
To: Mayor and City Council
From: Jennifer Miller, Director of Finance
Date: August 27, 2013
Reference: Approval of the proposed 2013-14 Budget for the Coppell Crime Control and
Prevention District
2030: Sustainable City Government
Introduction:
Pursuant to Chapter 363 (363.205) of the Local Government Code, the governing body that created
the district shall hold a public hearing on the budget adopted by the Board. Any resident of the
district is entitled to be present and participate at the hearing. At the conclusion of the public
hearing, the governing body is required to take action on the proposed budget.
Analysis:
The Crime Control Board held a public hearing on July 11, 2013. No citizens were present to
speak. The Board closed the public hearing and approved the budget as presented. The public
hearing by the governing body is held prior to considering this agenda item. Once the public
hearing is concluded, Council must take action on the proposed budget for the Crime Control and
Prevention District.
Legal Review:
This agenda item did not require legal review.
Fiscal Impact:
Recommendation:
The Finance Department recommends approval of the proposed 2013-14 Budget for the Coppell
Crime Control and Prevention District.
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2013-1199
File ID: Type: Status: 2013-1199 Agenda Item Passed
1Version: Reference: In Control: Finance
07/26/2013File Created:
08/27/2013Final Action: Budget Public Hearing 2013-14File Name:
Title: PUBLIC HEARING: To receive public comment concerning the proposed
2013-14 Municipal Budget.
Notes:
Agenda Date: 08/27/2013
Agenda Number: 11.
Sponsors: Enactment Date:
2013-14 PH Budget Memo.pdf, Public Notice Budget
13-14.pdf
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 PassClose the Public
Hearing and
Approve
08/27/2013City Council
Presentation: Jennifer Miller, Director of Finance, made a presentation to Council.
A motion was made by Councilmember Marvin Franklin, seconded by Councilmember Aaron
Duncan, to close the Public Hearing. The motion passed by an unanimous vote.
Action Text:
Mayor Pro Tem Billy Faught, Councilmember Tim Brancheau,
Councilmember Bob Mahalik, Councilmember Gary Roden,
Councilmember Marvin Franklin, and Councilmember Aaron Duncan
6Aye:
Text of Legislative File 2013-1199
Title
PUBLIC HEARING: To receive public comment concerning the proposed 2013-14 Municipal
Budget.
Summary
See attached memorandum.
Page 1City of Coppell, Texas Printed on 12/28/2017
Master Continued (2013-1199)
Fiscal Impact:
Staff Recommendation:
Goal Icon:
Sustainable City Government
Page 2City of Coppell, Texas Printed on 12/28/2017
1
MEMORANDUM
To: Mayor and City Council
From: Jennifer Miller, Director of Finance
Date: August 27, 2013
Reference: Public Hearing on the proposed 2013-14 Municipal Budget
2030: Sustainable City Government
Introduction:
Pursuant to the City Charter, a public hearing will be conducted by the City Council of the City of
Coppell, Texas, to receive public comment concerning the proposed 2013-14 Municipal Budget. At
this hearing taxpayers must have the opportunity to express their views on the proposed budget.
Analysis:
Pursuant to City Charter, the proposed budget was filed with the City Secretary on August 5, 2013.
It is also available for viewing at the William T. Cozby Public Library as well as on the City’s
website. This agenda item is holding the required public hearing to receive public input concerning
the proposed 2013-14 Municipal budget, which is scheduled to be adopted on September 10, 2013.
Legal Review:
This agenda item did not require legal review.
Fiscal Impact:
Recommendation:
NOTICE OF PUBLIC HEARING
PROPOSED 2013-2014
MUNICIPAL BUDGET
A PUBLIC HEARING will be conducted by the City Council of the City of Coppell, Texas, to
receive public comment concerning the proposed 2013-2014 Municipal Budget. The Public
Hearing will be held on August 27, 2013 at 7:30 p.m. in the Council Chambers at the City Hall,
255 Parkway Boulevard, Coppell, Texas 75019. A copy of the Proposed Budget will be on file
for public view in the office of the City Secretary at City Hall, at the William T. Coz by Public
Library, 177 N. Heartz Road, Coppell, Texas 75019 and on the City’s website.
PUBLIC NOTICE STATEMENT
FOR ADA COMPLIANCE
The City of Coppell acknowledges its responsibility to comply with the Americans with
Disabilities Act of 1990. Thus, in order to assist individuals with disabilities who require special
services (i.e. sign interpretative services, alternative audio/visual devices and amanuenses) for
participation in or access to the City of Coppell sponsored public programs, services and/or
meetings, the City requests that individuals make requests for these services forty-eight (48)
hours ahead of the scheduled program, service and/or meeting. To make arrangements, contact
Vivyon V. Bowman, ADA.
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2013-1202
File ID: Type: Status: 2013-1202 Agenda Item Passed
1Version: Reference: In Control: Finance
07/26/2013File Created:
08/27/2013Final Action: Budget Amendment #2 - 2012-13File Name:
Title: Consider approval of an Ordinance of the City of Coppell, Texas, approving
an amendment to Ordinance No. 2012-1318, the budget for the Fiscal Year
October 1, 2012 through September 30, 2013, and authorizing the Mayor to
sign.
Notes:
Agenda Date: 08/27/2013
Agenda Number: 12.
Sponsors: Enactment Date:
Memo Budget Amendment August 27, 2013.pdf,
Budget Amendment Ord August 27, 2013.pdf
Attachments: Enactment Number: 2013-1352
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 PassApproved08/27/2013City Council
Presentation: Jennifer Miller, Director of Finance, made a presentation to Council.
A motion was made by Councilmember Tim Brancheau, seconded by Councilmember Gary Roden,
that this Agenda Item be approved. The motion passed by an unanimous vote.
Action Text:
Mayor Pro Tem Billy Faught, Councilmember Tim Brancheau,
Councilmember Bob Mahalik, Councilmember Gary Roden,
Councilmember Marvin Franklin, and Councilmember Aaron Duncan
6Aye:
Text of Legislative File 2013-1202
Title
Consider approval of an Ordinance of the City of Coppell, Texas, approving an amendment to
Ordinance No. 2012-1318, the budget for the Fiscal Year October 1, 2012 through September
30, 2013, and authorizing the Mayor to sign.
Summary
Page 1City of Coppell, Texas Printed on 12/28/2017
Master Continued (2013-1202)
The amendment is being brought forward to reflect unexpected expenditures and items that
have been brought before Council since the last budget amendment on March 26, 2013. The
accompanying memo provides the detail of the amendment.
Fiscal Impact:
Staff Recommendation:
The Finance Department recommends approval.
Goal Icon:
Sustainable City Government
Page 2City of Coppell, Texas Printed on 12/28/2017
1
MEMORANDUM
To: Mayor and City Council
From: Jennifer Miller, Director of Finance
Date: August 27, 2013
Reference: Budget Amendment for FY 2012-13
2030: Sustainable City Government
Introduction:
This budget amendment is being brought forward to reflect changes that have been experienced
throughout the fiscal year. These changes are primarily items that have received Council
approval and this agenda item is the paperwork associated with those items.
Analysis:
General Fund
At this time the General Fund revenues are being amended $2,920,407. The main sources of
the revenue increase are from sales tax ($1,862,845), Building Permits and associated fees
($689,658), and sale of city property, Carter Crowley and old Senior Center site, ($200,248).
General Fund expenditures are being increased $7,365,397. $2,950,750 is in Combined
Services transfer out for Bio-Diversity Center ($900,000), the Dog Park ($289,000) and the
debt defeasance associated with the Baptist Foundation property ($1,761,750). Legal is being
increased $100,000 for a payment to the District Court associated with the Mira Mar case.
The increase in Engineering is for the Council approved contract to Freese and Nichols for
modifications to the North Lake spillway. There are numerous items associated with the
Facilities increase. Primarily it is the recently approved contract for the renovations at 265
Parkway, but also includes the parking lot at the facility. There have been unanticipated
2
repairs needed at Fire Station #2 due to a ruptured water line. The Library EMS system
software crashed and needed to be restored ($25,000) and the air conditioning at the Tennis
Center required an upgrade since the temperature in the file server room exceeded the
recommended requirements from the heat generated by the equipment. This amendment also
includes Council dias security upgrades. The Police department amendment is for the Quad
Cities Public Radio System contract approved by Council on June 11, 2013. The telephone
system project required a change order in the amount of $27,708 for the equipment needed to
implement the VOIP system. The Park budget is being increased for the change order for The
Square at Old Town Coppell approved by Council on May 14, 2013 as well as some soil and
geo-technical testing for the project
Water and Sewer Fund
Revenues are being amended for the increase experienced in impact fees and meter sales and
for the annual TRA settle-up for fiscal year 2011-12. Expenses are being amended in
Combined Services for the administrative charge, Direct Cost of Water for purchasing a larger
volume of water than budgeted, and Direct Costs of Sewer Treated to cover the actual cost of
the service.
Police Special Revenue Fund
Revenues are being amended to reflect forfeitures that have been received. The expenditures
are being amended for the purchase of rocket modems by the Fire Department and training for
the Municipal Court Marshals.
Park Special Revenue Fund
Revenues are being amended to reflect actual park fees collected. The expenditures are being
amended for costs associated with Kid Country.
Debt Service Fund
The revenues and expenditures are being amended for the 2013 bond refunding and the
defeasance of the debt associated with the Baptist Foundation property.
Infrastructure Maintenance Fund
Revenues are being amended for the anticipated increase in sales tax collections.
Donations – Special Revenue
Revenues are being amended to reflect the donation for use for senior programs and Fire
Department programs. Recycling is being amended for the purchase of trash and recyc ling
bins
3
Juvenile Cash Manager Fund
This was a new fund in September 2012. The revenues are being amended for anticipated
actual collections.
C.R.D.C. Special Revenue
Revenues are being amended for the increase in sales tax collections. Expenditures are being
amended for the 75% transfer out to the General Fund and the Andy Brown Park East/Alex
Canal project approved by Council on March 26, 2013.
Coppell Economic Development Foundation
The revenues and expenditures are associated with the buying and selling of City property.
Crime Control
Revenues are being amended for the increase in sales tax collections.
Legal Review:
This agenda item did not require legal review.
Fiscal Impact:
Recommendation:
The Finance Department recommends approval.
1
ORDINANCE NO. _____________________
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS APPROVING AN
AMENDMENT TO THE BUDGET FOR THE CITY FOR THE FISCAL
YEAR OCTOBER 1, 2012 THROUGH SEPTEMBER 30, 2013; PROVIDING
THAT EXPENDITURES FOR SAID FISCAL YEAR SHALL BE MADE IN
ACCORDANCE WITH SAID BUDGET; AND DECLARING AN
EFFECTIVE DATE.
WHEREAS, the Budget Officer of the City of Coppell, Texas, did on the 6th day of
August, 2012, file with the City Secretary, a proposed general budget for the City covering the fiscal
year aforesaid, and
WHEREAS, the City Council of the City of Coppell approved said budget on the 11th day
of September, 2012, and
WHEREAS, the governing body of the City has this date considered an amendment to said
budget;
NOW, THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF COPPELL, TEXAS:
SECTION 1. That Section No. 2 of Ordinance No. 2012-1318, for the 2012-13 Fiscal Year
Budget, is hereby amended as follows:
General Fund Current Budget Amending Budget Change
Revenues $50,994,784 $53,915,191 $2,920,407
Expenditures
Combined Services 1,899,858 4,850,608 2,950,750
Legal 336,000 436,000 100,000
Engineering 1,199,819 1,289,819 90,000
Facilities 3,032,915 3,563,253 530,338
Police 6,930,812 10,485,215 3,554,403
Information Systems 2,339,108 2,366,816 27,708
Parks 4,390,009 4,502,207 112,198
Total Expenditures $7,365,397
Decrease in Designated Fund Balance (4,978,988)
Net Expenditure Increase 2,386,409
Net Increase in Undesignated Fund Balance $ 533,998
Water/Sewer Fund Current Budget Amending Budget Change
Revenues $14,241,635 $14,303,295 $ 61,660
Expenses
Combined Services $3,903,750 $4,103,000 $199,250
Direct Cost of Water 4,871,540 4,921,540 50,000
Direct Cost of Sewer 2,250,550 2,335,550 85,000
Total Expenses $334,250
Net Decrease in Projected Retained Earnings $272,590
2
Police Spec. Rev. Fund Current Budget Amending Budget Change
Revenues $ 16,800 $103,438 $ 86,638
Expenditures 339,735 355,248 15,513
Net Increase in Projected Fund Balance $ 71,125
Parks Special Revenue Current Budget Amending Budget Change
Revenues $ 50,215 $267,380 $217,165
Expenditures 12,000 20,000 8,000
Net Increase in Projected Fund Balance $209,165
Debt Service Fund Current Budget Amending Budget Change
Revenues $10,129,663 $20,458,044 $10,328,381
Expenditures 10,222,746 20,514,610 10,291,864
Net Increase Projected Fund Balance $ 36,517
Infrastructure Maint. Fund Current Budget Amending Budget Change
Revenues $4,728,000 $5,176,125 $ 448,125
Net Increase Projected Fund Balance $ 448,125
Donations-Special Revenue Current Budget Amending Budget Change
Revenues $44,000 $46,900 $ 2,900
Expenditures 30,000 81,085 51,085
Net Decrease in Projected Fund Balance $ 48,185
Juvenile Case Manager Current Budget Amending Budget Change
Revenues $24,000 $30,000 $6,000
Net Increase in Projected Fund Balance $6,000
CRDC Special Revenue Current Budget Amending Budget Change
Revenues $5,807,657 $6,668,640 $ 860,983
Expenditures 5,998,865 7,587,947 1,589,082
Net Decrease in Projected Fund Balance $ 728,099
CEDF Current Budget Amending Budget Change
Revenues $126,958 $305,100 $178,142
Expenditures $126,958 $305,100 178,142
Net Change $ -0-
3
Crime Prevention Current Budget Amending Budget Change
Revenues $3,253,000 $3,668,400 $ 415,400
Net Increase in Projected Fund Balance $ 415,400
SECTION 2. EFFECTIVE DATE.
That this ordinance shall become effective immediately from and after its passage as the law
and charter in such cases provide.
DULY PASSED and adopted by the City Council of the City of Coppell, Texas, on the _____ day
of August 2013.
APPROVED:
______________________________
KAREN SELBO HUNT, MAYOR
ATTEST:
____________________________________________
CHRISTEL PETTINOS, CITY SECRETARY
APPROVED AS TO FORM:
_____________________________________
CITY ATTORNEY
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2013-1232
File ID: Type: Status: 2013-1232 Agenda Item Passed
1Version: Reference: In Control: Administration
08/15/2013File Created:
08/27/2013Final Action: Main Street Ph II - Termination and Release of Water,
Sanitary Sewer, Stormwater Draining, Parking and
Firelane Agreement
File Name:
Title: Consider a resolution authorizing the Mayor to sign a Termination and
Release of Water, Sanitary Sewer, Stormwater Drainage, Parking and
Firelane Agreement relating to Lots 1 through 7, Block A, The Villages Of Old
Coppell, City of Coppell, Dallas County, Texas.
Notes:
Agenda Date: 08/27/2013
Agenda Number: 13.
Sponsors: Enactment Date:
Memo.pdf, Resolution.pdf, Agreement.pdfAttachments: Enactment Number: 2013-0827.1
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 PassApproved08/27/2013City Council
A motion was made by Councilmember Marvin Franklin, seconded by Councilmember Gary Roden,
that this Agenda Item be approved. The motion passed by an unanimous vote.
Action Text:
Mayor Pro Tem Billy Faught, Councilmember Tim Brancheau,
Councilmember Bob Mahalik, Councilmember Gary Roden,
Councilmember Marvin Franklin, and Councilmember Aaron Duncan
6Aye:
Text of Legislative File 2013-1232
Title
Consider a resolution authorizing the Mayor to sign a Termination and Release of Water,
Sanitary Sewer, Stormwater Drainage, Parking and Firelane Agreement relating to Lots 1
through 7, Block A, The Villages Of Old Coppell, City of Coppell, Dallas County, Texas.
Summary
Page 1City of Coppell, Texas Printed on 12/28/2017
Master Continued (2013-1232)
Kolberg Development, L.L.C. entered into a Water, Sanitary Sewer, Stormwater Drainage,
Parking and Firelane Agreement for Lots 1 through 7, Block A of The Villages of Old Coppell
on December 12, 2007. This agreement imposed certain covenants, restrictions and
easements on the land. The City of Coppell has since purchased the land from Kolberg
Development, L.L.C. As record owner of this property, the City needs to remove the covenants,
restrictions and easements on the land before selling it to Main Street Coppell, Ltd.
Fiscal Impact:
Staff Recommendation:
Economic Development recommends approval.
Goal Icon:
Business Prosperity
Special Place to Live
Page 2City of Coppell, Texas Printed on 12/28/2017
1
MEMORANDUM
To: Mayor and City Council
From: Clay Phillips, City Manager
Date: August 27, 2013
Reference: Consider a resolution authorizing the Mayor to sign a Termination and Release of
Water, Sanitary Sewer, Stormwater Drainage, Parking and Firelane Agreement
relating to Lots 1 through 7, Block A, The Villages Of Old Coppell, City of Coppell,
Dallas County, Texas.
2030: Business Prosperity and Special Place to Live
Introduction:
The City purchased approximately 46.57 acres of land located along S. Coppell Road south of
Bethel Road in 1999. The City sold 9.4 acres of that land to Kolberg Development, LLC in 2007
for the development of a special events center, a boutique hotel and a variety of retail and restaurant
establishments. After Kolberg Development, LLC purchased the property in 2007, they entered
into a Water, Sanitary Sewer, Stormwater Drainage, Parking and Firelane Agreement for Lots 1
through 7, Block A of The Villages of Old Coppell. This agreement imposed certain covenants,
restrictions and easements on the land because the property was going to be designed and
constructed to operate as a unified office and retail development.
Kolberg Development, LLC failed to perform as specified; therefore, the City purchased the land
back in 2011. The City is now under contract to sell approximately 7 acres of that land to Main
Street Coppell, LLC for the development of 64 single family homes on the east side of S. Coppell
Road.
Analysis:
Now that City Council desires to have the land developed and used for a purpose other than a
unified office and retail development, the City needs to terminate and release the covenants,
restrictions and easements established by the existing agreement. As the record owner of the
property, City Council has the ability to terminate the Water, Sanitary Sewer, Stormwater Drainage,
Parking and Firelane Agreement before the land is sold.
2
Legal Review:
Agenda item was reviewed by Kevin Laughlin.
Fiscal Impact:
N/A
Recommendation:
Economic Development recommends approval.
RESOLUTION NO. ________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
COPPELL, TEXAS, AUTHORIZING THE MAYOR TO SIGN A
TERMINATION AND RELEASE OF WATER, SANITARY
SEWER, STORMWATER DRAINAGE, PARKING AND
FIRELANE AGREEMENT RELATING TO LOTS 1 THROUGH 7,
BLOCK A, THE VILLAGES OF OLD COPPELL, CITY OF
COPPELL, DALLAS COUNTY, TEXAS; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the City of Coppell (“the City”) has contracted with the Coppell Economic
Development Foundation to sell Lots 1 through 7, Block A, The Villages of Old Coppell, an
addition to the City of Coppell, Dallas County, Texas, (“the Property”) for the purpose of being
resold and developed by CSE Commercial Real Estate, L.P. or assigns (“the Buyer”) for
purposes desired by the City; and
WHEREAS, the Buyer has requested that the City terminate and release certain
easements and covenants imposed on the Property by a prior owner which will be in conflict
with the current concept for the development of the Property approved by the City; and
WHEREAS, the City Council of the City of Coppell, Texas, finds it is in the best interest of
the City of Coppell and its citizens to terminate and release such easements and covenants.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COPPELL, TEXAS THAT:
SECTION 1. The Mayor of the City of Coppell, Texas, is hereby authorized to execute
on behalf of the City a Termination and Release of Water, Sanitary Sewer, Stormwater
Drainage, Parking and Firelane Agreement relating to the Property substantially in the form
attached hereto as Exhibit 1 and incorporated herein by reference.
SECTION 2. This resolution shall take effect immediately from and after its passage,
and it is duly resolved.
DULY PASSED and approved by the City Council of the City of Coppell, Texas, on this
the ____ day of , 2013.
APPROVED:
Karen Selbo Hunt, Mayor
ATTEST:
Christel Pettinos, City Secretary
APPROVED AS TO FORM:
_________________________________
Robert E. Hager, City Attorney
(kbl:8/16/13:61846)
Resolution No. _______
Exhibit 1
Page 1 Termination and Release of Water, Sanitary Sewer, Stormwater
Drainage, Parking and Firelane Agreement
(kbl:8/7/13:61714)
Termination and Release of Water, Sanitary Sewer,
Stormwater Drainage, Parking and Firelane Agreement
STATE OF TEXAS §
§ KNOW ALL MEN BY THESE PRESENTS:
COUNTY OF DALLAS §
WHEREAS, on or about December 12, 2007, Kohlberg Development, L.L.C.,
(“Kohlberg”) signed that certain Water, Sanitary Sewer, Stormwater Drainage, Parking and
Firelane Agreement (“Agreement”), a copy of which was filed on December 12, 2007, as
Instrument No. 20071444191, Official Public Records, Dallas County, Texas; and
WHEREAS, the Agreement imposes certain covenants, restrictions, and easements on
the following described real property located in the City of Coppell, Dallas County, Texas:
Lots 1 through 7, Block A, The Villages of Old Coppell, an addition to the
City of Coppell, Dallas County, Texas, according to the plat thereof recorded
as Instrument No. 20070444189, Map Records, Dallas County, Texas
(“the Property”); and
WHEREAS, the covenants and restrictions set forth in the Agreement are based on the
assumption that the Property (defined as “Lots” in the Agreement) would be “designed and
constructed to operate as a unified office/retail development;” and
WHEREAS, Kohlberg failed to develop the Property, and the Property was subsequently
conveyed by Kohlberg to the City of Coppell (“City”) pursuant to that certain Special Warranty
Deed dated August 15, 2011, filed on August 16, 2011, as Instrument No. 201100215458,
Official Public Records, Dallas County, Texas; and
WHEREAS, the City desires to have the Property developed and used for a purpose
other than a unified office/retail development; and
WHEREAS, the City, as record owner of the Property and the sole party benefitting
from, burdened by, and authorized to enforce the provisions of the Agreement, desires to
terminate and release the covenants, restrictions, and easements established by the Agreement in
order to accommodate the use and development of the Property desired by the City;
After Recording, Return to:
Kevin B. Laughlin
Nichols, Jackson, Dillard, Hager & Smith, LLP
500 N. Akard, Suite 1800
Dallas, Texas 75201
Resolution No. _______
Exhibit 1
Page 2 Termination and Release of Water, Sanitary Sewer, Stormwater
Drainage, Parking and Firelane Agreement
(kbl:8/7/13:61714)
NOW, THEREFORE, effective on the date indicated below, the City of Coppell,
Texas, for itself and on behalf of its successors and assigns, the Agreement and all restrictions,
covenants, agreements, and easements set forth or granted therein are hereby forever
RELEASED AND TERMINATED and shall no longer constitute agreements, restrictions,
covenants, or easements benefitting or burdening any portion of the Property.
SIGNED AND EFFECTIVE this ___ day of ________________, 2013.
CITY OF COPPELL, TEXAS
By:____________________________________
Karen Selbo Hunt, Mayor
State of Texas §
§
County of Dallas §
Acknowledged before me, the undersigned authority, this _____ day of
_______________, 2013, by Karen Selbo Hunt, Mayor, City of Coppell, Texas, a Texas home
rule municipality, for and on behalf of said municipality.
___________________________________
Notary Public, State of Texas
Commission Expires:__________________
Page 1 Termination and Release of Water, Sanitary Sewer, Stormwater
Drainage, Parking and Firelane Agreement
(kbl:8/7/13:61714)
Termination and Release of Water, Sanitary Sewer,
Stormwater Drainage, Parking and Firelane Agreement
STATE OF TEXAS §
§ KNOW ALL MEN BY THESE PRESENTS:
COUNTY OF DALLAS §
WHEREAS, on or about December 12, 2007, Kolberg Development, L.L.C.,
(“Kolberg”) signed that certain Water, Sanitary Sewer, Stormwater Drainage, Parking and
Firelane Agreement (“Agreement”), a copy of which was filed on December 12, 2007, as
Instrument No. 20071444191, Official Public Records, Dallas County, Texas; and
WHEREAS, the Agreement imposes certain covenants, restrictions, and easements on
the following described real property located in the City of Coppell, Dallas County, Texas:
Lots 1 through 7, Block A, The Villages of Old Coppell , an addition to the
City of Coppell, Dallas County, Texas, according to the plat thereof recorded
as Instrument No. 20070444189, Map Records, Dallas County, Texas
(“the Property”); and
WHEREAS, the covenants and restrictions set forth in the Agreement are based on the
assumption that the Property (defined as “Lots” in the Agreement) would be “designed and
constructed to operate as a unified office/retail development;” and
WHEREAS, Kolberg failed to develop the Property, and the Property was subsequently
conveyed by Kohlberg to the City of Coppell (“City”) pursuant to that certain Special Warranty
Deed dated August 15, 2011, filed on August 16, 2011, as Instrument No. 201100215458,
Official Public Records, Dallas County, Texas; and
WHEREAS, the City desires to have the Property developed and used for a purpose
other than a unified office/retail development; and
WHEREAS, the City, as record owner of the Property and the sole party benefitting
from, burdened by, and authorized to enforce the provisions of the Agreement, desires to
terminate and release the covenants, restrictions, and easements established by the Agreement in
order to accommodate the use and development of the Property desired by the City;
After Recording, Return to:
Kevin B. Laughlin
Nichols, Jackson, Dillard, Hager & Smith, LLP
500 N. Akard, Suite 1800
Dallas, Texas 75201
Page 2 Termination and Release of Water, Sanitary Sewer, Stormwater
Drainage, Parking and Firelane Agreement
(kbl:8/7/13:61714)
NOW, THEREFORE, effective on the date indicated below, the City of Coppell,
Texas, for itself and on behalf of its successors and assigns, the A greement and all restrictions,
covenants, agreements, and easements set forth or granted therein are hereby forever
RELEASED AND TERMINATED and shall no longer constitute agreements, restrictions,
covenants, or easements benefitting or burdening any portion of the Property.
SIGNED AND EFFECTIVE this ___ day of ________________, 2013.
CITY OF COPPELL, TEXAS
By:____________________________________
Karen Selbo Hunt, Mayor
State of Texas §
§
County of Dallas §
Acknowledged before me, the undersigned authority, this _____ day of
_______________, 2013, by Karen Selbo Hunt, Mayor, City of Coppell, Texas, a Texas home
rule municipality, for and on behalf of said municipality.
___________________________________
Notary Public, State of Texas
Commission Expires:__________________
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2013-1238
File ID: Type: Status: 2013-1238 Agenda Item Read and Filed
1Version: Reference: In Control: City Secretary
08/20/2013File Created:
08/27/2013Final Action: City Manager's ReportFile Name:
Title: Project Updates and Future Agendas.
Notes:
Agenda Date: 08/27/2013
Agenda Number:
Sponsors: Enactment Date:
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 Read and Filed08/27/2013City Council
Read and Filed
City Manager Clay Phillips gave an update on the various projects around town. The Biodiversity
Center is progressing. The Pavilion on the Square in Old Town has steel going up and restroom
facilities being constructed. Regarding Sandy Lake Road, there was a natural gas leak that ruptured.
It was not located in the area it was indicated. Houses to the north of the area had to be evacuated,
but the situation ended well. The pond erosion project at Andy Brown East is continuing along, and
pavement repairs are being made on Freeport Parkway. The roadways and sidewalks are open for
school traffic on Mockingbird Lane and the Dog Park construction project continues.
Regarding future agendas, the Budget Adoption will be September 10th and a Joint Meeting with the
School Board and City Council will be held on September 26th. Discussion will include the school
bond projects, the sales tax election and security in schools.
Action Text:
Text of Legislative File 2013-1238
Title
Project Updates and Future Agendas.
Summary
Page 1City of Coppell, Texas Printed on 12/28/2017
Master Continued (2013-1238)
Fiscal Impact:
Staff Recommendation:
Goal Icon:
Sustainable City Government
Business Prosperity
Community Wellness and Enrichment
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 12/28/2017
Master
City of Coppell, Texas 255 Parkway Boulevard
Coppell, Texas
75019-9478
File Number: 2013-1240
File ID: Type: Status: 2013-1240 Agenda Item Read and Filed
1Version: Reference: In Control: City Secretary
08/20/2013File Created:
08/27/2013Final Action: Mayor and Council ReportsFile Name:
Title: Report by Mayor Hunt regarding the Plaza Music Series.
Notes:
Agenda Date: 08/27/2013
Agenda Number:
Sponsors: Enactment Date:
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: Drafter:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 Read and Filed08/27/2013City Council
Read and Filed
Mayor Hunt reported on the upcoming Plaza Music Series to be held on Saturdays in September.
September 7th: Me and My Monkey (Beatles)
September 14th: Petty Theft (Tom Petty)
September 21st: Southern Chrome (Country)
September 28th: Bubba Hernandez (Variety - Worldly Latin Rock)
Kona Ice will be on site selling snow cones and the Parks and Recreation Department will be giving
away free popcorn. All concerts are free and will be held from 7pm – 9pm.
Action Text:
Text of Legislative File 2013-1240
Title
Report by Mayor Hunt regarding the Plaza Music Series.
Summary
Fiscal Impact:
Page 1City of Coppell, Texas Printed on 12/28/2017
Master Continued (2013-1240)
Staff Recommendation:
Goal Icon:
Sustainable City Government
Business Prosperity
Community Wellness and Enrichment
Sense of Community
Special Place to Live
Page 2City of Coppell, Texas Printed on 12/28/2017