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CP 2013-09-10
City Council City of Coppell, Texas Meeting Agenda 255 Parkway Boulevard Coppell, Texas 75019-9478 Council Chambers5:30 PMTuesday, September 10, 2013 KAREN HUNT BILLY FAUGHT Mayor Mayor Pro Tem TIM BRANCHEAU BOB MAHALIK Place 1 Place 2 WES MAYS GARY RODEN Place 3 Place 4 MARVIN FRANKLIN AARON DUNCAN Place 6 Place 7 CLAY PHILLIPS City Manager Also present were City Manager Clay Phillips, City Secretary Christel Pettinos and City Attorney David Dodd. The City Council of the City of Coppell met in Regular Called Session on Tuesday, September 10, 2013, at 5:30 p.m. in the City Council Chambers of Town Center, 255 Parkway Boulevard, Coppell, Texas. 1.Call to Order 2.Executive Session Section 551.072, Texas Government Code - Deliberation regarding Real Property and Section 551.087, Texas Government Code - Economic Development Negotiations. Discussion regarding property south of Bethel Road and west of S. Coppell Road. 3.Work Session (Open to the Public) 1st Floor Conference Room A.Discussion regarding Joint School Board/City Council Meeting. B.Update on Boards and Commission Applications. C.Discussion regarding Liaisons to Boards and Commissions. D.Discussion regarding Capital Improvement Projects. E.Discussion regarding Annual Benefit Contracts. Page 1 City of Coppell, Texas Printed on 12/28/2017 September 10, 2013City Council Meeting Agenda F.Discussion of Agenda Items. Regular Session 4.Invocation 7:30 p.m. 5.Pledge of Allegiance 6.Citizens’ Appearance 7.Consent Agenda A.Consider approval of the minutes: August 27, 2013. Minutes.pdfAttachments: B.Consider approval of an Ordinance for Case No. PD-199R8-HC, Vista Point II, Lot 6R, Block A, - Children’s Learning Adventure, a zoning change from PD-199-HC (Planned Development-199-Highway Commercial), to PD-199R8-HC (Planned Development-199-Revision 8-Highway Commercial), to attach a Detail Site Plan on 2.6 acres to allow the development of a Day Care Center to be located at 811 N. MacArthur Boulevard and authorizing the Mayor to sign. Cover Memo.pdf Ordinance.pdf Exhibit A.pdf Exhibit B.pdf Exhibit C (2 pages).pdf Exhibit D.pdf Exhibit E.pdf Exhibit F (6 pages).pdf Exhibit G (6 pages).pdf Attachments: C.Consider approval of the dedication of an easement within the Main Street Development in Old Coppell to Oncor Electric Delivery Company, LLC for the installation of an underground electric service across property owned by the City of Coppell; and authorizing the Mayor to sign and execute any necessary documents. Utility Easement Memo.pdf Utility Easement.pdf Utility Easement Exhibit.pdf Attachments: D.Consider approval of a contract with Scodeller Construction, Inc. for Bid Number Q-0813-04, Annual Crack and Joint Sealing Project, in the amount of $100,000.00, as budgeted in the Infrastructure Maintenance Fund; and Page 2 City of Coppell, Texas Printed on 12/28/2017 September 10, 2013City Council Meeting Agenda authorizing the City Manager to sign and execute any necessary documents. Crack and Joint Sealing Memo.pdf Crack Sealing Bid Tab.pdf Attachments: End of Consent Agenda 8.Consider approval of an Ordinance approving and adopting the budget for the City of Coppell, Texas for the Fiscal Year of October 1, 2013 through September 30, 2014, and authorizing the Mayor to sign. Budget Adoption Ordinance 2013-14.pdf Council Packet Memo.Budget Adoption Ord2013.pdf Attachments: 9.Consider approval of an Ordinance of the City of Coppell, Texas levying the ad valorem taxes for the year 2013 at $.63750 on each One Hundred Dollars ($100) assessed value of taxable property of which $.43750 is for operations and maintenance and $.20000 is for interest and sinking, and authorizing the Mayor to sign. Tax Rate Ordinance 2013-14.pdf Council Packet Memo.Tax Rate Adoption Ord2013.pdf Attachments: 10.PUBLIC HEARING: Consider approval of the Coppell Trade Center, Lot 1R2, Block 1, Replat, a replat of Lot 1R, Block 1, containing 40.65 acres to relocate (abandon and dedicate) easements to allow for the development of a 279,330-square-foot office/warehouse building on a portion of that lot (17.92 acres) on property located north of W. Sandy Lake Road and west of the proposed extension of Freeport Parkway. Cover Memo.pdf Staff Report.pdf Replat.pdf Attachments: 11.PUBLIC HEARING: Consider approval of the Park West Crossing, Lot 1, Block A, Replat, a replat of a portion of Lot 1, Block 3R, of the Park West Commerce Center Addition, to establish necessary easements to allow the development of four (4) office/warehouse buildings containing a total of 307,500 square feet on 22.5 acres of property located at the southeast corner of Freeport Parkway and Southwestern Boulevard. Cover Memo.pdf Staff Report.pdf Replat.pdf Attachments: 12.PUBLIC HEARING: Consider approval of Case No. PD-266-SF-9, Shadow Ridge Estates-5th Page 3 City of Coppell, Texas Printed on 12/28/2017 September 10, 2013City Council Meeting Agenda Increment, Lots 1R-3R, Block A, a zoning change request from SF-12 (Single Family-12) to PD-266-SF-9 (Planned Development-266-SF-9), to allow the development of three (3) single-family lots on 0.8 acres of property located at the southeast corner of S. Coppell Road and Plantation Drive. Cover Memo.pdf Staff Report.pdf Site Plan.pdf Tree Survey.pdf Elevations.pdf Attachments: 13.PUBLIC HEARING: Consider approval of the Shadow Ridge Estates-5th Increment, Lots 1R, 2R & 3R, Block A, Replat, a replat of Lots 1 and 2 of the Shadow Ridge Estates-5th Increment, to allow the development of three (3) single-family lots on 0.8 acres of property located at the southeast corner of S. Coppell Road and Plantation Drive. Cover Memo.pdf Staff Report.pdf Replat.pdf Attachments: 14.PUBLIC HEARING: Consider approval of Case No. S-1137R4, First United Methodist Church-Ministry Building, a zoning change request from S-1137R (Special Use Permit-1137 Revised) to S-1137R4 to (Special Use Permit-1137 Revision 4), to allow the construction of a 18,547-square-foot building on seven (7) acres of property located at 425 Heartz Road. CC Memo.pdf Staff Report.pdf Site Plan.pdf Color Elevations.pdf Floor Plan.pdf Landscape Plan & Tree Survey.pdf Attachments: 15.PUBLIC HEARING: Consider approval of the First United Methodist Church-Section 2 Addition, Lot 1R, Block 1, Replat, a replat of the First United Methodist Church-Section 2 Addition, Lot 1, Block 1, to establish necessary easements to allow the construction of a 18,547-square-foot building on seven (7) acres of property located at 425 Heartz Road. Cover Memo.pdf Staff Report.pdf Replat.pdf Attachments: Page 4 City of Coppell, Texas Printed on 12/28/2017 September 10, 2013City Council Meeting Agenda 16.Consider approval of a contract with Pavecon, Ltd. for the Sandy Lake Road pavement repair (Denton Tap Road to Kimbel Kourt) in the amount of $1,560,324.00, with an additional incentive bonus of $50,000.00, for a total award of $1,610,324.00, as budgeted; and authorizing the City Manager to sign and execute any necessary documents. Sandy Lake Road Pavement Repair Memo.pdf Sandy Lake Road Pavement Repair Bid Tab.pdf Sandy Lake Road Pavement Repair Exhibit.pdf Attachments: 17.Consider approval to enter a contract with Pavecon Ltd., in an amount of $480,393.65, for the reconstruction of Southern Belle Drive, with an additional incentive bonus of $15,000 for timely construction of the project according to terms in the contract, for a total award of $495,393.65, as budgeted; and authorizing the City Manager to sign and execute any necessary documents. Southern Belle Reconstruction Memo.pdf Bid Tab 2012C.pdf Exhibit 2012C.pdf Attachments: 18.Consider approval of Consulting Contract with Brinson Benefits, Inc. for employee benefits consulting services and other related benefit programs in the amount of $76,883.00 and authorizing the City Manager to sign all necessary documents. Brinson Benefits Consulting Contract Memo FY2013-14.pdf Brinson Benefits Consulting Agreement FY2013-14.pdf Attachments: 19.Consider approval of a renewal Contract for third party claims administration services with UMR, Inc. in the amount of $144,196.00 and authorizing the City Manager to sign all necessary documents. UMR Renewal Contract Memo FY2013-14.pdf UMR Renewal Contract FY2013-14.pdf Attachments: 20.Consider approval of awarding Request for Proposal (RFP) #0115 for the procurement of medical group excess loss insurance to the Symetra Life Insurance Company in the amount of $255,923.00 and authorizing the City Manager to sign all necessary documents. Symetra Stop Loss Insurance Memo FY2013-14.pdf Symetra - Stop Loss Insurance Proposal FY2013-14.pdf Attachments: 21.Consider approval of a renewal policy for fully insured organ transplant coverage from National Union Fire Insurance in the amount of $54,576.36 and authorizing the City Manager to sign all necessary documents. Organ Transplant Renewal Policy Memo FY2013-14.pdf Organ Transplant Coverage Renewal Policy FY2013-14.pdf Attachments: Page 5 City of Coppell, Texas Printed on 12/28/2017 September 10, 2013City Council Meeting Agenda 22.Consider approval of Consulting Services Contract for employee wellness program services with Brinson Benefits, Inc. in the amount of $60,963.00 and authorizing the City Manager to sign all necessary documents. Brinson Benefits, Inc. Wellness Program Memo FY2013-14.pdf Brinson Benefits, Inc. Wellness Program Agreement FY2013-14.pdf Attachments: 23.Consider approval of a nomination for appointment to the Denton County Appraisal District Board of Directors; and authorizing the City Manager to sign. DeCAD Nomination.pdfAttachments: 24.City Manager Reports Project Updates and Future Agendas. 25.Mayor and Council Reports A.Report by Mayor Hunt regarding Metroplex Mayors’ Meeting. B.Report by Mayor Hunt regarding the Plaza Music Series in September. 26.Public Service Announcements concerning items of community interest with no Council action or deliberation permitted. 27.Necessary Action from Executive Session Adjournment ________________________ Karen Selbo Hunt, Mayor ATTEST: ______________________________ Christel Pettinos, City Secretary PUBLIC NOTICE - STATEMENT FOR ADA COMPLIANCE The City of Coppell acknowledges its responsibility to comply with the Americans With Disabilities Act of 1990. Thus, in order to assist individuals with disabilities who require special services (i.e. sign interpretative services, alternative audio/visual devices, and amanuenses) for participation in or access to the City of Coppell sponsored public programs, services and/or meetings, the City requests that individuals makes requests for these services forty-eight (48) hours ahead of the scheduled program, service, and/or meeting. To make arrangements, contact Vivyon V. Bowman, ADA Coordinator or other designated official at (972) 462-0022, or (TDD 1-800-RELAY, TX 1-800-735-2989). Page 6 City of Coppell, Texas Printed on 12/28/2017 September 10, 2013City Council Meeting Agenda Page 7 City of Coppell, Texas Printed on 12/28/2017 Master City of Coppell, Texas 255 Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2013-1268 File ID: Type: Status: 2013-1268 Agenda Item Executive Session 1Version: Reference: In Control: City Secretary 09/06/2013File Created: 09/10/2013Final Action: Executive SessionFile Name: Title: Discussion regarding property south of Bethel Road and west of S. Coppell Road. Notes: Agenda Date: 09/10/2013 Agenda Number: Sponsors: Enactment Date: Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 Discussed under Executive Session 09/10/2013City Council Discussed under Executive Session Action Text: Text of Legislative File 2013-1268 Title Discussion regarding property south of Bethel Road and west of S. Coppell Road. Summary Fiscal Impact: Staff Recommendation: Goal Icon: Sustainable City Government Business Prosperity Page 1City of Coppell, Texas Printed on 12/28/2017 Master Continued (2013-1268) Sense of Community Special Place to Live Page 2City of Coppell, Texas Printed on 12/28/2017 Master City of Coppell, Texas 255 Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2013-1257 File ID: Type: Status: 2013-1257 Agenda Item Work Session 1Version: Reference: In Control: City Secretary 09/03/2013File Created: 09/10/2013Final Action: Work SessionFile Name: Title: A.Discussion regarding Joint School Board/City Council Meeting. B.Update on Boards and Commission Applications. C.Discussion regarding Liaisons to Boards and Commissions. D.Discussion regarding Capital Improvement Projects. E.Discussion regarding Annual Benefit Contracts. F.Discussion of Agenda Items. Notes: Agenda Date: 09/10/2013 Agenda Number: Sponsors: Enactment Date: Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 Presented in Work Session 09/10/2013City Council Presented in Work Session Action Text: Text of Legislative File 2013-1257 Title A.Discussion regarding Joint School Board/City Council Meeting. B.Update on Boards and Commission Applications. C.Discussion regarding Liaisons to Boards and Commissions. D.Discussion regarding Capital Improvement Projects. E.Discussion regarding Annual Benefit Contracts. F.Discussion of Agenda Items. Summary Page 1City of Coppell, Texas Printed on 12/28/2017 Master Continued (2013-1257) Fiscal Impact: Staff Recommendation: Goal Icon: Sustainable City Government Business Prosperity Community Wellness and Enrichment Sense of Community Special Place to Live Page 2City of Coppell, Texas Printed on 12/28/2017 Master City of Coppell, Texas 255 Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2013-1258 File ID: Type: Status: 2013-1258 Agenda Item Passed 1Version: Reference: In Control: City Secretary 09/03/2013File Created: Final Action: MinutesFile Name: Title: Consider approval of the minutes: August 27, 2013. Notes: Agenda Date: 09/10/2013 Agenda Number: A. Sponsors: Enactment Date: Minutes.pdfAttachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 PassApproved on the Consent Agenda 09/10/2013City Council A motion was made by Councilmember Marvin Franklin, seconded by Councilmember Bob Mahalik, to approve Agenda Items A-D on the Consent Agenda. The motion passed by an unanimous vote. Action Text: Text of Legislative File 2013-1258 Title Consider approval of the minutes: August 27, 2013. Summary Fiscal Impact: Staff Recommendation: Approval recommended. Goal Icon: Sustainable City Government Page 1City of Coppell, Texas Printed on 12/28/2017 Master Continued (2013-1258) Business Prosperity Community Wellness and Enrichment Sense of Community Special Place to Live Page 2City of Coppell, Texas Printed on 12/28/2017 255 Parkway Boulevard Coppell, Texas 75019-9478City of Coppell, Texas Minutes City Council 6:00 PM Council ChambersTuesday, August 27, 2013 KAREN HUNT BILLY FAUGHT Mayor Mayor Pro Tem TIM BRANCHEAU BOB MAHALIK Place 1 Place 2 WES MAYS GARY RODEN Place 3 Place 4 MARVIN FRANKLIN AARON DUNCAN Place 6 Place 7 CLAY PHILLIPS City Manager Karen Hunt;Billy Faught;Tim Brancheau;Bob Mahalik;Gary Roden;Marvin Franklin and Aaron Duncan Present 7 - Wes MaysAbsent1 - Also present were City Manager Clay Phillips, City Secretary Christel Pettinos and City Attorney David Dodd. The City Council of the City of Coppell met in Regular Called Session on Tuesday, August 27, 2013, at 6:00 p.m. in the City Council Chambers of Town Center, 255 Parkway Boulevard, Coppell, Texas. Call to Order Mayor Hunt called the meeting to order, determined that a quorum was present and convened into Executive Session at 6:13 p.m. Councilmember Bob Mahalik arrived prior to the start of the Executive Session. Executive Session (Closed to the Public) 1st Floor Conference Room2. Section 551.087, Texas Government Code - Economic Development Negotiations. A.Discussion regarding Economic Development Prospects north of I.H. 635E and west of Belt Line Road. Page 1City of Coppell, Texas August 27, 2013City Council Minutes Discussed under Executive Session B.Discussion regarding Economic Development Prospects north of I.H. 635E and east of Belt Line Road. Discussed under Executive Session Work Session (Open to the Public) 1st Floor Conference Room3. Mayor Hunt adjourned the Executive Session at 6:42 p.m. and convened into the Work Session. A.Presentation regarding the planning for continuation of median improvements. B.Discussion of Agenda Items. Presented in Work Session Regular Session Mayor Hunt adjourned the Work Session at 7:00 p.m. and opened the Regular Session. Invocation 7:30 p.m.4. Dale Patterson with Hackberry Creek Church gave the Invocation. Pledge of Allegiance5. Mayor Hunt led those present in the Pledge of Allegiance. 6.Consider approval of a proclamation naming the month of September 2013 as “Blood Cancer Awareness Month in Coppell ,” and authorizing the Mayor to sign. Mayor Hunt read the proclamation for the record and presented the same to Margaret Blackmon on behalf of the Leukemia and Lymphoma Society. A motion was made by Councilmember Marvin Franklin, seconded by Councilmember Gary Roden, that this Agenda Item be approved. The motion passed by an unanimous vote. Mayor Pro Tem Billy Faught;Councilmember Tim Brancheau;Councilmember Bob Mahalik;Councilmember Gary Roden;Councilmember Marvin Franklin and Councilmember Aaron Duncan Aye:6 - Citizens’ Appearance7. Mayor Hunt asked for those who signed up to speak: 1) Thomas Burrows, 138 Wynnpage, spoke in regards to letters he sent to Council and has yet to receive word back, and with regards to the registering of voters at the Fireworks Celebration. Page 2City of Coppell, Texas August 27, 2013City Council Minutes Consent Agenda8. A.Consider approval of the minutes: August 13, 2013. A motion was made by Councilmember Gary Roden, seconded by Councilmember Bob Mahalik, to approve Agenda Items A-G on the Consent Agenda. The motion passed by an unanimous vote. B.Consider approval of an Interlocal Purchasing Agreement between the City of Coppell and the Town of Addison , to enable the purchase from the other’s contracts to satisfy any bid requirements ; specifically Addison using the City of Coppell’s Tree Trimming Contract , authorizing the City Manager to sign all related documents; and authorizing the Mayor to sign. A motion was made by Councilmember Gary Roden, seconded by Councilmember Bob Mahalik, to approve Agenda Items A-G on the Consent Agenda. The motion passed by an unanimous vote. Mayor Pro Tem Billy Faught;Councilmember Tim Brancheau;Councilmember Bob Mahalik;Councilmember Gary Roden;Councilmember Marvin Franklin and Councilmember Aaron Duncan Aye:6 - C.Consider approval of an Interlocal Purchasing Agreement between the City of Coppell and the City of Frisco, to enable the purchase from the other’s contracts to satisfy bid requirements , specifically Police Department Uniforms, authorizing the City Manager to sign all related documents; and authorizing the Mayor to sign. A motion was made by Councilmember Gary Roden, seconded by Councilmember Bob Mahalik, to approve Agenda Items A-G on the Consent Agenda. The motion passed by an unanimous vote. Mayor Pro Tem Billy Faught;Councilmember Tim Brancheau;Councilmember Bob Mahalik;Councilmember Gary Roden;Councilmember Marvin Franklin and Councilmember Aaron Duncan Aye:6 - D.Consider approval of an Interlocal Purchasing Agreement between the City of Coppell and the City of Garland to enable the purchase from the other’s contracts to satisfy bid requirements , authorizing the City Manager to sign all related documents; and authorizing the Mayor to sign. A motion was made by Councilmember Gary Roden, seconded by Councilmember Bob Mahalik, to approve Agenda Items A-G on the Consent Agenda. The motion passed by an unanimous vote. Mayor Pro Tem Billy Faught;Councilmember Tim Brancheau;Councilmember Bob Mahalik;Councilmember Gary Roden;Councilmember Marvin Franklin and Councilmember Aaron Duncan Aye:6 - E.Consider approval to enter into an interlocal agreement with the City of Page 3City of Coppell, Texas August 27, 2013City Council Minutes Lewisville for the reconstruction of the intersection of MacArthur Blvd and Lake Vista Drive, and the installation of a new traffic signal at this intersection; and authorizing the City Manager to reimburse the City of Lewisville in the amount of up to $211,000.00 as provided for in CIP funds. A motion was made by Councilmember Gary Roden, seconded by Councilmember Bob Mahalik, to approve Agenda Items A-G on the Consent Agenda. The motion passed by an unanimous vote. Mayor Pro Tem Billy Faught;Councilmember Tim Brancheau;Councilmember Bob Mahalik;Councilmember Gary Roden;Councilmember Marvin Franklin and Councilmember Aaron Duncan Aye:6 - F.Consider approval of the annual review of the written Investment Policy of the City of Coppell as provided by the Public Funds Investment Act, Chapter 2256, Texas Government Code . A motion was made by Councilmember Gary Roden, seconded by Councilmember Bob Mahalik, to approve Agenda Items A-G on the Consent Agenda. The motion passed by an unanimous vote. Mayor Pro Tem Billy Faught;Councilmember Tim Brancheau;Councilmember Bob Mahalik;Councilmember Gary Roden;Councilmember Marvin Franklin and Councilmember Aaron Duncan Aye:6 - G.Consider approval of an Engineering Services contract with J. Volk Consulting, Inc. in the amount of $211,300.00 for the design of Highland Meadow and Edgewood; as provided for by the ¼ Cent Sales Tax for Street Maintenance ; and authorizing the City Manager to sign and execute all necessary documents. A motion was made by Councilmember Gary Roden, seconded by Councilmember Bob Mahalik, to approve Agenda Items A-G on the Consent Agenda. The motion passed by an unanimous vote. Mayor Pro Tem Billy Faught;Councilmember Tim Brancheau;Councilmember Bob Mahalik;Councilmember Gary Roden;Councilmember Marvin Franklin and Councilmember Aaron Duncan Aye:6 - End of Consent Agenda 9.PUBLIC HEARING: To receive public comment concerning the proposed 2013-14 budget for the Coppell Crime Control and Prevention District. Presentation: Jennifer Miller, Director of Finance, made a presentation to Council. Mayor Hunt opened the Public Hearing and advised that no one signed up to speak. 10.Consider approval of the proposed 2013-14 budget for the Coppell Page 4City of Coppell, Texas August 27, 2013City Council Minutes Crime Control and Prevention District. Presentation: Jennifer Miller, Director of Finance, made a presentation to Council. A motion was made by Mayor Pro Tem Billy Faught, seconded by Councilmember Tim Brancheau, to close the Public Hearing for Item 9 and approve this Agenda Item. The motion passed by an unanimous vote. Mayor Pro Tem Billy Faught;Councilmember Tim Brancheau;Councilmember Bob Mahalik;Councilmember Gary Roden;Councilmember Marvin Franklin and Councilmember Aaron Duncan Aye:6 - 11.PUBLIC HEARING: To receive public comment concerning the proposed 2013-14 Municipal Budget. Presentation: Jennifer Miller, Director of Finance, made a presentation to Council. A motion was made by Councilmember Marvin Franklin, seconded by Councilmember Aaron Duncan, to close the Public Hearing. The motion passed by an unanimous vote. Mayor Pro Tem Billy Faught;Councilmember Tim Brancheau;Councilmember Bob Mahalik;Councilmember Gary Roden;Councilmember Marvin Franklin and Councilmember Aaron Duncan Aye:6 - 12.Consider approval of an Ordinance of the City of Coppell, Texas, approving an amendment to Ordinance No. 2012-1318, the budget for the Fiscal Year October 1, 2012 through September 30, 2013, and authorizing the Mayor to sign. Presentation: Jennifer Miller, Director of Finance, made a presentation to Council. A motion was made by Councilmember Tim Brancheau, seconded by Councilmember Gary Roden, that this Agenda Item be approved. The motion passed by an unanimous vote. Mayor Pro Tem Billy Faught;Councilmember Tim Brancheau;Councilmember Bob Mahalik;Councilmember Gary Roden;Councilmember Marvin Franklin and Councilmember Aaron Duncan Aye:6 - Enactment No: 2013-1352 13.Consider a resolution authorizing the Mayor to sign a Termination and Release of Water, Sanitary Sewer, Stormwater Drainage, Parking and Firelane Agreement relating to Lots 1 through 7, Block A, The Villages Of Old Coppell, City of Coppell, Dallas County, Texas. A motion was made by Councilmember Marvin Franklin, seconded by Councilmember Gary Roden, that this Agenda Item be approved. The motion passed by an unanimous vote. Page 5City of Coppell, Texas August 27, 2013City Council Minutes Mayor Pro Tem Billy Faught;Councilmember Tim Brancheau;Councilmember Bob Mahalik;Councilmember Gary Roden;Councilmember Marvin Franklin and Councilmember Aaron Duncan Aye:6 - Enactment No: 2013-0827.1 City Manager Reports14. Project Updates and Future Agendas. Read and Filed City Manager Clay Phillips gave an update on the various projects around town. The Biodiversity Center is progressing. The Pavilion on the Square in Old Town has steel going up and restroom facilities being constructed. Regarding Sandy Lake Road, there was a natural gas leak that ruptured. It was not located in the area it was indicated. Houses to the north of the area had to be evacuated, but the situation ended well. The pond erosion project at Andy Brown East is continuing along, and pavement repairs are being made on Freeport Parkway. The roadways and sidewalks are open for school traffic on Mockingbird Lane and the Dog Park construction project continues. Regarding future agendas, the Budget Adoption will be September 10th and a Joint Meeting with the School Board and City Council will be held on September 26th. Discussion will include the school bond projects, the sales tax election and security in schools. Mayor and Council Reports15. Report by Mayor Hunt regarding the Plaza Music Series. Read and Filed Mayor Hunt reported on the upcoming Plaza Music Series to be held on Saturdays in September. September 7th: Me and My Monkey (Beatles) September 14th: Petty Theft (Tom Petty) September 21st: Southern Chrome (Country) September 28th: Bubba Hernandez (Variety - Worldly Latin Rock) Kona Ice will be on site selling snow cones and the Parks and Recreation Department will be giving away free popcorn. All concerts are free and will be held from 7pm – 9pm. Council Committee Reports concerning items of community involvement with no Council action or deliberation permitted. 16. Councilmember Marvin Franklin reported that Metrocrest Social Services and Senior Adult Services have merged. The Joint Board consists of members from each group. The first meeting as a formal, operating board was August 7th. Public Service Announcements concerning items of community interest with no Council action or deliberation permitted. 17. Page 6City of Coppell, Texas August 27, 2013City Council Minutes Mayor Hunt announced the first football game is Friday, August 30th. Necessary Action from Executive Session18. Nothing to report. Adjournment There being no further business before the City Council, the meeting was adjourned. ________________________ Karen Selbo Hunt, Mayor ATTEST: ______________________________ Christel Pettinos, City Secretary Page 7City of Coppell, Texas Master City of Coppell, Texas 255 Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2013-1210 File ID: Type: Status: 2013-1210 Zoning Ordinance Passed 1Version: Reference: In Control: Planning 07/30/2013File Created: Final Action: PD-199R8-HC, ORD Vista Point II, Lot 6R, Blk A - Children's Learning Adventure File Name: Title: Consider approval of an Ordinance for Case No. PD-199R8-HC, Vista Point II, Lot 6R, Block A, - Children’s Learning Adventure, a zoning change from PD-199-HC (Planned Development-199-Highway Commercial), to PD-199R8-HC (Planned Development-199-Revision 8-Highway Commercial), to attach a Detail Site Plan on 2.6 acres to allow the development of a Day Care Center to be located at 811 N. MacArthur Boulevard and authorizing the Mayor to sign. Notes: Agenda Date: 09/10/2013 Agenda Number: B. Sponsors: Enactment Date: 09/10/2013 Cover Memo.pdf, Ordinance.pdf, Exhibit A.pdf, Exhibit B.pdf, Exhibit C (2 pages).pdf, Exhibit D.pdf, Exhibit E.pdf, Exhibit F (6 pages).pdf, Exhibit G (6 pages).pdf Attachments: Enactment Number: 91500-A-631 Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 PassApproved on the Consent Agenda 09/10/2013City Council A motion was made by Councilmember Marvin Franklin, seconded by Councilmember Bob Mahalik, to approve Agenda Items A-D on the Consent Agenda. The motion passed by an unanimous vote. Action Text: Text of Legislative File 2013-1210 Title Consider approval of an Ordinance for Case No. PD-199R8-HC, Vista Point II, Lot 6R, Block A, - Children’s Learning Adventure, a zoning change from PD-199-HC (Planned Development-199-Highway Commercial), to PD-199R8-HC (Planned Development-199-Revision 8-Highway Commercial), to attach a Detail Site Plan on 2.6 acres Page 1City of Coppell, Texas Printed on 12/28/2017 Master Continued (2013-1210) to allow the development of a Day Care Center to be located at 811 N. MacArthur Boulevard and authorizing the Mayor to sign. Summary Staff Recommendation: On August 13, 2013, City Council unanimously approved this ZONING CHANGE (7-0). On July 18, 2013, the Planning Commission recommended approval of this ZONING CHANGE (6-1). On July 9, 2013, City Council unanimously continued the public hearing to August 13, 2013 (7-0). On June 11, 2013, City Council unanimously opened and continued the public hearing to July 9, 2013 (7-0). On May 16, 2013, the Planning Commission unanimously recommended approval of this ZONING CHANGE (4-0), subject to conditions. Commissioners Robinson, Haas, Darling and Portman voted in favor; none opposed. The Planning Department recommends APPROVAL. Goal Icon: Sense of Community Page 2City of Coppell, Texas Printed on 12/28/2017 To: From: Date: Reference: 2030: Introductio Children’s L is proposed and after sch Analysis: On August for Children On July 18, to various co Legal Revie City Attorne Fiscal Impa None Recommen The Plannin Attachmen Ordinance w Managemen Mayor an Gary L. S Septemb Ordinanc Adventur Center to Sense of on: Learning Ad to have an hool program 13, 2013 Co n’s Learning 2013, the P onditions tha ew: ey reviewed act: ndation: ng Departme ts: with attachm nt Plan nd City Coun Sieb, Directo er 10, 2013 ce for PD-1 e, to attach a be located at f Communit dventure pro enrollment c ms. The hou ouncil unani Adventure. Planning & Z at have since this Ordinan ent recomme ments: Site Pl MEM ncil or of Plannin 199R8-HC, V a Detail Site 811 N. MacA ty oposes to bui capacity of 4 urs of operat imously app Zoning Com e been addre nce nds approva lan, Landsca 1 MORANDU ng Vista Point I Plan on 2.6 Arthur Boulev ild a 25,737 470 students ion are from roved PD-19 mmission rec essed. al of this Ord ape Plan, Tre UM II, Lot 6R, acres to allow vard -square-foot s and will o m 6:00 a.m. to 99R8-HC, V commended dinance ee Survey, E Block A - w the develo t day-care fa ffer prescho o 6:30 p.m., Vista Point I approval of Elevations, S Children’s opment of a D acility. This ool as well a weekdays. II, Lot 6R, B f this request ign Plan, Tr Learning Day Care s facility as before Block A, t subject raffic TM 61885 AN ORDINANCE OF THE CITY OF COPPELL, TEXAS ORDINANCE NO. ________ AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, AMENDING THE COMPREHENSIVE ZONING ORDINANCE AND MAP OF THE CITY OF COPPELL, TEXAS, AS HERETOFORE AMENDED, BY GRANTING A ZONING FROM PD-199-HC (PLANNED DEVELOPMENT- 199-HIGHWAY COMMERCIAL), TO PD-199R8-HC (PLANNED DEVELOPMENT-199-REVISION 8-HIGHWAY COMMERCIAL), TO ATTACH A DETAIL SITE PLAN ON 2.6 ACRES TO ALLOW THE DEVELOPMENT OF A DAY CARE CENTER TO BE LOCATED AT THE NORTHWEST CORNER OF MACARTHUR BOULEVARD AND FOREST HILL DRIVE, AND BEING MORE PARTICULARLY DESCRIBED IN EXHIBIT “A”, ATTACHED HERETO AND INCORPORATED HEREIN FOR ALL PURPOSES; PROVIDING FOR THE APPROVAL OF THE THAT THE SITE PLAN, LANDSCAPE PLAN, TREE SURVEY, BUILDING ELEVATIONS AND SIGN PLAN, ATTACHED HERETO AS EXHIBITS “B”, “C”, “D”, “E”, “F” AND “G”, RESPECTIVELY; PROVIDING A REPEALING CLAUSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Planning and Zoning Commission and the governing body of the City of Coppell, Texas, in compliance with the laws of the State of Texas and pursuant to the Comprehensive Zoning Ordinance of the City of Coppell, have given requisite notices by publication and otherwise, and after holding due hearings and affording a full and fair hearing to all property owners generally, and to all persons interested and situated in the affected area and in the vicinity thereof, the said governing body is of the opinion that Zoning Application PD-199R8-HC should be approved, and in the exercise of legislative discretion have concluded that the Comprehensive Zoning Ordinance and Map should be amended. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS: SECTION 1. That the Comprehensive Zoning Ordinance and Map of the City of Coppell, Texas, duly passed by the governing body of the City of Coppell, Texas, as heretofore amended, be and the same is hereby amended to grant a change in zoning from PD-199-HC (Planned Development-199-Highway Commercial), to PD-199R8-HC (Planned Development-199- Revision 8-Highway Commercial), to attach a Detail Site Plan on 2.6 acres to allow the TM 61885 development of a Day Care Center to be located at the northwest corner of MacArthur Boulevard and Forest Hill Drive, and being more particularly described in Exhibit “A”, attached hereto and made a part hereof for all purposes. SECTION 2. That the property shall be developed and used only as permitted in a Highway Commercial District and in accordance with following development conditions as set forth herein below; A) Except as amended herein, the property shall be developed in accordance with Ordinance 91500-A-381 that is incorporated herein as set forth in full and hereby republished. B) Prior to issuance of Building Permit, the owner/applicant shall place sufficient funds in escrow for one-fourth the cost of the proposed traffic signal to be located at MacArthur Blvd. and Lake Vista Drive. The issuance of a Certificate of Occupancy may be issued prior to the installation of the traffic signal. C) The Children’s Learning Adventure transportation vehicles (buses and/or vans) shall utilize SH 121 entrance and exit, only; and Children’s Learning Adventure vehicles shall access Denton Creek Elementary and Coppell Middle School North from Hwy 121 and Denton Tap Road; and, Children’s Learning Adventure shall otherwise comply with the requirements of the Revised Traffic Management Plan, which is attached as Exhibit G. D) A tree removal permit will be required prior to removal of trees. SECTION 3. That Site Plan, Landscape Plan, Tree Survey, Building Elevations , Sign Plan and Revised Traffic Management Plan, attached hereto as Exhibits “B”, “C”, “D”, “E” , ”F” and “G”, respectively, and made a part hereof for all purposes as special conditions, are hereby approved. SECTION 4. That the above property shall be developed and used only in the manner and for the purpose provided for by the Highway Commercial District regulations of the Comprehensive Zoning Ordinance of the City of Coppell, as heretofore amended and as amended herein. TM 61885 SECTION 5. That all provisions of the Ordinances of the City of Coppell, Texas, in conflict with the provisions of this ordinance be, and the same are hereby, repealed, and all other provisions not in conflict with the provisions of this ordinance shall remain in full force and effect. SECTION 6. That should any sentence, paragraph, subdivision, clause, phrase or section of this ordinance be adjudged or held to be unconstitutional, illegal or invalid, the same shall not affect the validity of this ordinance as a whole, or any part or provision thereof other than the part so decided to be unconstitutional, illegal or invalid, and shall not affect the validity of the Comprehensive Zoning Ordinance as a whole. SECTION 7. An offense committed before the effective date of this ordinance is governed by prior law and the provisions of the Comprehensive Zoning Ordinance, as amended, in effect when the offense was committed and the former law is continued in effect for this purpose. SECTION 8. That any person, firm or corporation violating any of the provisions or terms of this ordinance shall be subject to the same penalty as provided for in the Comprehensive Zoning Ordinance of the City of Coppell, as heretofore amended, and upon conviction shall be punished by a fine not to exceed the sum of Two Thousand Dollars ($2,000.00) for each offense; and each and every day such violation shall continue shall be deemed to constitute a separate offense. SECTION 9. That this ordinance shall take effect immediately from and after its passage and the publication of its caption, as the law and charter in such cases provide. DULY PASSED by the City Council of the City of Coppell, Texas, this the _______ day of ___________________, 2013 APPROVED: ____________________________________________ KAREN SELBO HUNT TM 61885 ATTEST: ____________________________________________ CHRISTEL PETTINOS, CITY SECRETARY APPROVED AS TO FORM: _______________________________________ ROBERT E. HAGER, CITY ATTORNEY (REH/mpm) LEGAL DESCRIPTION EXHIBIT “A” LEGENDEXISTINGED−X−WVBWPTHGVSCHYDFA/CSTSOHU640’WGASCETINITIAL DATE PRN PM DES DRW Engineering Associates, Inc.CEI PROJECT NO.JOB # 27644 DRAWING: 27644land.dwg LAST SAVED BY: MAO LOCATION: P:\27000\27644.0\Drawings\Concept\REV−3\27644land.dwgcity of coppell, texas landscape data tableNON−VEHICULAR LANDSCAPING:15% OF LOT NOT COVERED INBUILDING TO BE LANDSCAPE OPENSPACE.ONE TREE PER 2,500 SQ. FT. OFNON−VEHICULAR OPEN SPACEAREA.INTERIOR LANDSCAPING: 10% OFPARKING PAVEMENT TO BELANDSCAPED. ONE TREE PER 400SQ. FT.PARKING PAVEMENT=32,948.70SQ.FT.PARKING SPACES PROVIDED = 69PERIMETER LANDSCAPINGTREES (MACARTHUR BLVD −433 L.F.)TREES (FOREST HILL DRIVE− 287 L.F.)15−FOOT LANDSCAPE BUFFER9 TREES6 TREES15−FOOT LANDSCAPE BUFFER9 TREES6 TREES10%= 3,294.87 SQ. FT.12% OF PARKING SPACES= 8 ISLANDS9 TREESTOTAL LOT AREA = 114,501 SQ. FT.BUILDING 25,737 SQ. FT.LOT AREA = 88,764 SQ. FT.15% = 13,315 SQ. FT.50% OF THE 15% = 6,658 SQ. FT.6 TREESPERCENTAGE OF TOTAL SITE AREADEVOTED TO LANDSCAPING:3,295.96 SQ. FT.9 TREESTOTAL OPEN SPACE AREA =13,699.48 SQ. FT. (15.43%)OPEN SPACE IN FRONT YARD=8,198.65 SQ. FT.6 TREES21%GENERAL LANDSCAPE NOTESA. BEFORE COMMENCING WORK CONTACT APPROPRIATE UTILITY COMPANIES FOR UTILITY LOCATIONS, ANDCOORDINATE WITH GENERAL CONTRACTOR IN REGARDS TO LOCATION OF PROPOSED UTILITIES, SLEEVES,CONDUITS, ETC.B. ALL PROPOSED LANDSCAPING IS TO BE INSTALLED PER LOCAL JURISDICTIONS AND CODES. NOTIFY THELANDSCAPE ARCHITECT OF ANY DISCREPANCIES PRIOR TO CONSTRUCTION.C. CONTRACTOR TO INSPECT SITE AND VERIFY CONDITIONS AND DIMENSIONING PRIOR TO PROCEEDING WITHWORK DESCRIBED HERE IN. NOTIFY LANDSCAPE ARCHITECT OF ANY DISCREPANCIES PRIOR TO BEGINNINGANY CONSTRUCTION.D. CONTRACTOR IS RESPONSIBLE FOR WORK IN ACCORDANCE WITH PLANS, DETAILS, SPECIFICATIONS ANDAPPLICABLE CODES AND REQUIREMENTS.E. QUANTITIES PROVIDED IN THE PLANT LIST ARE FOR GENERAL USE ONLY. CONTRACTOR IS RESPONSIBLEFOR VERIFICATION OF ALL PLANT AND LANDSCAPE MATERIAL QUANTITIES.F. IMMEDIATELY AFTER AWARD OF CONTRACT, NOTIFY THE OWNER’S REPRESENTATIVE AND/OR THELANDSCAPE ARCHITECT OF UNAVAILABILITY OF SPECIFIED PLANT MATERIAL FROM COMMERCIAL NURSERIES.THE OWNER’S REPRESENTATIVE AND/OR LANDSCAPE ARCHITECT WILL PROVIDE ALTERNATE PLANTMATERIAL SELECTIONS IF UNAVAILABILITY OCCURS. SUCH CHANGES SHALL NOT ALTER THE ORIGINAL BIDPRICE UNLESS A CREDIT IS DUE TO THE OWNER.G. ALL PLANT MATERIALS TO CONFORM TO THE AMERICAN STANDARD FOR NURSERY STOCK ANSI Z60.1.H. THE OWNER’S REPRESENTATIVE AND/OR LANDSCAPE ARCHITECT RESERVE THE RIGHT TO REFUSE ANYMATERIAL HE/OR SHE DEEM UNACCEPTABLE.I. COORDINATE WITH PROJECT REPRESENTATIVE FOR DISTURBED SITE TREATMENTS OUTSIDE LANDSCAPEIMPROVEMENTS. SEE CIVIL PLANS FOR SOIL STABILIZATION FOR EROSION CONTROL.J. ALL PROPOSED LANDSCAPING IS TO BE INSTALLED PER LOCAL JURISDICTIONS AND CODES. NOTIFY THELANDSCAPE ARCHITECT OF ANY DISCREPANCIES PRIOR TO CONSTRUCTION.K. CONTRACTOR TO INSPECT SITE AND VERIFY CONDITIONS AND DIMENSIONING PRIOR TO PROCEEDING WITHWORK DESCRIBED HERE IN. NOTIFY LANDSCAPE ARCHITECT OF AN DISCREPANCIES PRIOR TO BEGINNINGANY CONSTRUCTION.L. CONTRACTOR TO ENSURE THAT IRRIGATION SYSTEM IS INSTALLED PRIOR TO INSTALLING TREES/PALMS.CONTRACTOR SHALL ENSURE THAT THERE IS POSITIVE DRAINAGE AND NO PONDING OF WATER AT ROOTAREA.M. CONTRACTOR IS RESPONSIBLE FOR PROVIDING POSITIVE DRAINAGE AWAY FROM BUILDINGS DURING FINISHGRADE PROCESS.N. LANDSCAPE CONTRACTOR SHALL INSTALL UNDERGROUND, AUTOMATED IRRIGATION SYSTEM WHICH PROVIDESCOMPLETE COVERAGE OF THE SITE BEFORE THE INSTALLATION OF ANY LANDSCAPE MATERIAL (SEEIRRIGATION PLAN SHEET).O. CONTRACTOR SHALL REVIEW THE GEOTECHNICAL REPORT FOR ADEQUATE DRAINAGE AND SOILPREPARATION.A. LANDSCAPE CONTRACTOR SHALL BE RESPONSIBLE FOR PREPARING ALL PLANTED AREAS. ALL DELETERIOUSMATERIALS SUCH AS ROCK, TRASH, CONSTRUCTION DEBRIS, AGGREGATE BASE MATERIAL, ASPHALT, ETC.SHALL BE REMOVED PRIOR TO ANY FILL OPERATIONS. FILL ALL PLANTING AREAS WITH CLEAN EARTHENFILL. SOIL SHALL BE FREE OF HEAVY, STIFF CLAY AND ANY DELETERIOUS MATERIAL OVER ONE INCH INSIZE. THE TOP SIX INCHES OF FILL MATERIAL STRIPPED FROM SITE MAY BE UTILIZED FOR PLANTER ORTOPSOIL FILL IF PRIOR APPROVAL HAS BEEN OBTAINED FROM THE OWNER’S REPRESENTATIVE AND/ORLANDSCAPE ARCHITECT.B. FINISH GRADE OF LANDSCAPE AREAS (TOP OF TURF AND MULCH) MUST BE GRADED TO 1 1/2" BELOWADJACENT PAVEMENT SURFACES.C. LOCATE SHRUBS A DISTANCE OF HALF OF THEIR AVERAGE MATURE SPREAD AWAY FROM WALKS,STRUCTURES, CONCRETE PADS, ETC. LOCATE GROUND COVER PLANTINGS A MINIMUM OF 2’ FROM WALKS,STRUCTURES, CONCRETE PADS, ETC.D. ALL LAWN AREAS NOT OTHERWISE BORDERED BY WALKS, OR OTHER STRUCTURES, SHALL HAVE STEELEDGING.E. TREES PLANTED ADJACENT TO PUBLIC ROADS AND PEDESTRIAN SIDEWALKS SHALL BE PRUNED TO 7’ HEIGHT(MINIMUM) CLEARANCE ABOVE PAVEMENT.F. ALL TREES WITHIN 7’ OF PAVED SURFACES (SUCH AS CURBS, WALLS, BUILDINGS AND SIDEWALKS) SHALL BEPROVIDED WITH A DEEP ROOT BARRIER CONTROL DEVICE OR EQUAL. INSTALL PER MFR’S SPECIFICATIONS.G. SHREDDED HARDWOOD MULCH SHALL BE USED AS A 4" TOP DRESSING IN ALL PLANT BEDS AND AROUND ALLTREES (EXCEPT IN PLAYGROUND AREA). SINGLE TREES OR SHRUBS SHALL BE MULCHED TO THE OUTSIDEEDGE OF THE SAUCER OR LANDSCAPE ISLAND (SEE PLANTING DETAILS).H. TOPSOIL DEPTH SHALL BE AS FOLLOWS:PLANTER BEDS − 12" MINIMUMGRASS/SOD AREAS − 4" MINIMUM (AFTER COMPACTION)I. BACKFILL ALL TREES, SHRUBS, GROUNDCOVER WITH A MIXTURE OF 2 PARTS NATIVE SOIL AND 1 PART SOILCONDITIONING WITH WOOD MULCH.J. THE LANDSCAPE CONTRACTOR SHALL WATER TEST ALL PLANTING HOLE PRIOR TO PLANTING. IF HOLES DONOT DRAIN PROPERLY, EXCAVATE FURTHER UNTIL IMPERMEABLE LAYER IS BREACHED. EXCAVATED PLANTPITS SHALL HAVE POSITIVE DRAINAGE. PLANT PITS (WHEN FULLY FLOODED WITH WATER) SHALL DRAINWITHIN 1 HOUR OF FILLING. ENSURE THAT ALL PLANT PITS HAVE POSITIVE DRAINAGE.K. ALL PLANTING BEDS SHALL BE TREATED WITH A PRE−EMERGENT HERBICIDE. PRE−EMERGENT HERBICIDESHALL BE APPLIED PER MANUFACTURE’S RECOMMENDATIONS AND SHALL OCCUR AFTER TOPSOIL PLACEMENTAND PRIOR TO INSTALLATION OF PLANT MATERIALS AND MULCH.L. FERTILIZE ALL PLANTS AT THE TIME OF PLANTING WITH A TIME RELEASE FERTILIZER PER BRAND’SSPECIFIED APPLICATION RATES.F. NO MULCH INSIDE OF PLAYGROUND AREA.PLANTING NOTESMAINTENANCE NOTESA. THE OWNER/TENENT AND THEIR AGENT, IF ANY SHALL BE JOINTLY RESPONSIBLE FOR THE MAINTENANCEOF ALL LANDSCAPE.B. ALL LANDSCAPE SHALL BE MAINTAINED IN A NEAT AND ORDERLY MANNER AT ALL TIMES. THIS SHALLINCLUDE MOWING, EDGING, PRUNING, FERTILIZING WATERING, WEEDING AND OTHER SUCH ACTIVITIESCOMMON TO LANDSCAPE MAINTENANCE.C. ALL LANDSCAPE AREAS SHALL BE KEPT FREE OF TRASH, LITTER, WEEDS AND OTHER SUCH MATERIALS ORPLANTS NOT PART OF THE PLAN.D. ALL PLANT MATERIAL SHALL BE MAINTAINED IN A HEALTHY AND GROWING CONDITION AS IS APPROPRIATEFOR THE SEASON OF THE YEAR.E. ALL PLANT MATERIAL WHICH DIES SHALL BE REPLACED WITH PLANT MATERIAL OF EQUAL OR BETTERVALUE.F. CONTRACTOR SHALL PROVIDE SEPARATE BID PROPOSAL FOR ONE YEAR’S MAINTENANCE TO BEGIN AFTERFINAL ACCEPTANCE.COPPELL NOTESA. IRRIGATION CONTROLLER SHALL INCLUDE A SURGE PROTECTION DEVICE, FREEZE DETECTOR AND RAINSENSOR.B. LANDSCAPE PLANS SHALL BE SIGNED AND SEALED BY A LICENSED LANDSCAPE ARCHITECT.C. IRRIGATION PLANS SHALL BE SIGNED AND SEALED BY A LICENSED IRRIGATION DESIGNER.D. IRRIGATION METER WILL REQUIRE ASSESSMENT BY THE CITY OF COPPELL WATER UTILITIES.E. ALL LANDSCAPE AREAS TO BE 100% IRRIGATED WITH AN AUTOMATIC UNDERGROUND IRRIGATION SYSTEM.LOT 6RBLOCK AVISTA POINT II0 20’ 30’ 40’SCALE IN FEETCLA COPPELL, LLC3131 E. CAMELBACK ROAD, SUITE 420PHOENIX, AZ 85016(602) 707−6991 (PHONE)CONTACT: DAVID NEWTONCEI ENGINEERING ASSOCIATES, INC.3030 LBJ FREEWAY SUITE 100(972) 488−3737 (PHONE)(972) 488−6732 (FAX)CONTACT: MARIA PENASURVEYOR:PROPERTY OWNER:PEISER & MANKIN SURVEYING, LLC623 E. DALLAS ROADGRAPEVINE, TEXAS 76051(817)−481−1806 (PHONE)CONTACT: TIMOTHY MAKIN, RPLS114,501 SQ.FT. (2.629 ACRES)PROPOSED USE:DAY CARE CENTEREXISTING ZONING:PD−199 HIGHWAY COMMERCIALSQUARE FOOTAGE OF EACH PROPOSED USE:25,737 SQ. FT.BUILDING AREA (GROSS SQUARE FOOTAGE):35 FT47 SPACESBUILDING HEIGHT:FLOOR AREA RATIO:PROPOSED LOT COVERAGE:22.48%0.225:1PLAYGROUND AREA:23,896.94 SQ. FT.ENGINEER &LANDSCAPE ARCHITECT:69 SPACESPROVIDED PARKING PER EACH USE:PROPOSED ZONING:PD−199R8−HC470NUMBER OF PUPILSREQUIRED PARKING PER EACH USE:(ONE SPACE PER 10 PUPLIS)HOURS OF OPERATION6:00AM. TO 6:30PM. FROM MONDAY TO FRIDAYAPPLICANT / DEVELOPER:121 CROSSING LTD6900 DALLAS PKWY STE 780PLANO, TX 750247/31/2013SAETS T A81OF91ETXRICHARD W. RO G E RS INITIAL DATE PRN PM DES DRW Engineering Associates, Inc.CEI PROJECT NO.JOB # 27644 DRAWING: 27644land.dwg LAST SAVED BY: MAO LOCATION: P:\27000\27644.0\Drawings\Concept\REV−3\27644land.dwgTREES/PALMSCOMMON NAMEBotanical NameROOTSIZE/HT. ATPLANTINGSPACINGNOTESSHRUBSQTY.COMMON NAMEBotanical NameROOT SIZE SPACINGNOTES220BIG BLUE LIRIOPECONT. 1 GAL.LANDSCAPE SCHEDULE − CLA9DWARF YAUPON HOLLYCONT.5 GAL.Liriope muscari ’Big Blue’ilex cornuta ’nana’B&BHYBRID BERMUDA GRASS SOD ’CELEBRATION’Cynodon dactylonQTY.TURFQTY.COMMON NAMEBotanical NameNOTES20,103SFMISC.QTY.PRODUCT DESCRIPTIONNOTESINDIAN HAWTHORN ’CLARA’Raphiolepis indica ’Clara’ADAGIO MAIDEN GRASSMiscanthus sinensis ’Adagio’DWARF BURFORD HOLLYIlex cornuta ’Burfordii nana’8Quercus shumardi15Ulmus parvifolia sempervirensSHUMARD RED OAKLACEBARK ELMB&B4" CALIPER7’ HT.SEE PLANSEE PLAN5 GAL.5 GAL.5 GAL.CONT.CONT.CONT.24" O.C.30" O.C.48" O.C.48" O.C.36" O.C.8822175ANNUALS12SF4" POT AT 6"−8" O.C.9Pistachia ChinensisCHINESE PISTACHEB&BSEE PLAN4" MULCHBACKFILL MIX1’−2’GROUND COVERPLANTINGN.T.S.SEE PLANT LIST FOR SPACING12"SHRUB PLANTINGN.T.S.( SEE LANDSCAPE NOTES UNDISTURBED SUBSOILBACKFILL MIX3 INCHES MULCHFOR TYPE OF MULCH )REMOVE BURLAP & ROPEFROM TOP 1/3 OF BALLIF SHRUB IS B & B, THEN6"2’(MIN.)TREE PLANTINGN.T.S.12"6"PLANTREE WRAPBACKFILL MIXPAINTED FLUORESCENT ORANGECOVERED W/2−PLY RUBBER HOSEWHITE FLAGGING (TYP.)DOUBLE STRAND 12 GAUGE WIRE8" 2−PLY RUBBER HOSE8’ STEEL TEE POST− 3 REQUIRED AT 120°4 INCHES MULCHFROM TOP 1/3 OF THE BALLREMOVE BURLAP & ROPEUNDISTURBED SUBSOIL4 INCH DEEP SAUCERNOTE: SEE LANDSCAPE NOTES FOR THE TYPE OF MULCH MATERIAL TO USE.SODDED AREANATURAL STEEL EDGING.NO PAINTED EDGING SHALLBE USED.BELOWGRADESTEEL STAKE DRIVENFROM MULCH SIDE OFEDGING WITH TOP OFSTAKE BELOW TOP OFHEADER.ABOVEGRADEMULCH TOPFINISHED GRADENATURAL STEEL EDGING.NO PAINTED EDGING SHALLBE USED.BELOWGRADEABOVEGRADEDRESSINGPOLYPROPYLENE MATERIALWEED BARRIER.COMPACTED SANDSUB−BASE.FINISHED GRADEPOLYPROPYLENE MATERIALWEED BARRIER.STEPPING STONE BED1/32/31/32/3STEEL STAKE DRIVENFROM MULCH SIDE OFEDGING WITH TOP OFSTAKE BELOW TOP OFHEADER.MULCH TOPDRESSINGSTEEL EDGINGN.T.S.SODDED AREA W/MULCHN.T.S.ROCK BED AREA W/MULCHN.T.S.6" MINIMUM OF 1"−3" MINIMUM 12" BACKFILL MIXTOP OF POTDECOMPOSED GRANITE ROCKCOMPACT SOIL AROUND PLANTER POT TO SAME DENSITY AS UNDISTURBEDADJACENT SOIL.2’4’1 1/2"1/2" THRU HOLE (4).FILL HOLE WITH CAULKPLANTER POT DETAILN.T.S.NOTES:1. REFER TO COURTYARD PLAN FOR LOCATIONS.2. QUICKCRETE CASCADE QR−CE4824P SAND COLOR WITH LIGHT BLASTOR APPROVED EQUAL.TOP OF POTBOTTOM OF POTFILL HOLE WITH CAULK1/2" THRU HOLE4−CREEPING ROSEMARY4−BLUE PRINCESS VERBENA1−PURPLE FOUNTAIN GRASSVerbena x hybrida ’Blue Princess’Pennisetum ’rubrum’Rosmarinus officinalis ’Protratus’4" CALIPER7’ HT.4" CALIPER7’ HT.CLA COPPELL, LLC3131 E. CAMELBACK ROAD, SUITE 420PHOENIX, AZ 85016(602) 707−6991 (PHONE)CONTACT: DAVID NEWTONENGINEER CEI ENGINEERING ASSOCIATES, INC.3030 LBJ FREEWAY SUITE 100(972) 488−3737 (PHONE)(972) 488−6732 (FAX)CONTACT: MARIA PENASURVEYORPROPERTY OWNER/DEVELOPER / APPLICANTPEISER & MANKIN SURVEYING, LLC623 E. DALLAS ROADGRAPEVINE, TEXAS 76051(817)−481−1806 (PHONE)CONTACT: TIMOTHY MAKIN, RPLS&LANDSCAPE ARCHITECT12"FROM TOP 1/3 OF THE BALLTREE PLANTING ON SLOPEN.T.S.NOTE: SEE LANDSCAPE NOTES FOR THE TYPE OF MULCH MATERIAL TO USE.2’(MIN.)6"REMOVE BURLAP & ROPEUNDISTURBED SUBSOILBACKFILL MIX8’ STEEL TEE POST− 3 REQUIRED AT 120°DOUBLE STRAND 12 GAUGE WIRECOVERED W/2−PLY RUBBER HOSEPAINTED FLUORESCENT ORANGETO PROVIDE FOR PLANTINGCUT BACK SLOPE A FLAT SURFACE 6"EXISTING GROUNDWHITE FLAGGING (TYP.)4 INCHES MULCHTREE WRAP4 INCH DEEP SAUCER8" 2−PLY RUBBER HOSEPLANPROPERTY OWNER/121 CROSSING LTD6900 DALLAS PKWY STE 780PLANO, TX 75024SAETS T A81OF91ETXRICHARD W. RO G E RS 7/31/2013 LEGENDEXISTINGED−X−WVBWPTHGVSCHYDFA/CSTSOHU640’WGASCETINITIAL DATE PRN PM DES DRW Engineering Associates, Inc.CEI PROJECT NO.JOB # 27644 DRAWING: 27644land.dwg LAST SAVED BY: MAO LOCATION: P:\27000\27644.0\Drawings\Concept\REV−2\27644land.dwgTREE MITIGATION TABULATIONSEXISTING TREE LEGENDEXISTING TREE TO REMOVETOTAL CALIPER OF PROTECTED TREESTOTAL CALIPER OF TREES SAVED(6" AND GREATER)PRESERVATION CREDIT %REQUIRED RETRIBUTIONTOTAL CALIPER INCHES OF TREES PROVIDED(REFER TO LANDSCAPE PLAN)211"0TREE MITIGATION TABULATIONSDIA.INCHESSPECIES(COMMON NAME)12"11"11"28"11"31"9"11"23"19"9"11"6"11"13"22"32"CEDAR ELMCEDAR ELMCEDAR ELMHACKBERRYHACKBERRYCEDAR ELMHACKBERRYHACKBERRYLIVE OAKCEDAR ELMCEDAR ELMCEDAR ELMCEDAR ELMCEDAR ELMCEDAR ELMCEDAR ELMCEDAR ELM60"(50% OF THE PROVIDED BY ORDINANCE)30 TREES @ 4" CAL. (REQUIRED BY ORDINANCE)= 120"151"0 20’ 30’ 40’SCALE IN FEETCLA COPPELL, LLC3131 E. CAMELBACK ROAD, SUITE 420PHOENIX, AZ 85016(602) 707−6991 (PHONE)CONTACT: DAVID NEWTONCEI ENGINEERING ASSOCIATES, INC.3030 LBJ FREEWAY SUITE 100(972) 488−3737 (PHONE)(972) 488−6732 (FAX)CONTACT: MARIA PENASURVEYOR:PROPERTY OWNER:PEISER & MANKIN SURVEYING, LLC623 E. DALLAS ROADGRAPEVINE, TEXAS 76051(817)−481−1806 (PHONE)CONTACT: TIMOTHY MAKIN, RPLSENGINEER &LANDSCAPE ARCHITECT:APPLICANT / DEVELOPER:121 CROSSING LTD6900 DALLAS PKWY STE 780PLANO, TX 75024SAETS T A81OF91ETXRICHARD W. RO G E RS 7/5/2013 FIN FLOOR0'-0" = 59.0'T.O. PARAPET25' - 8"FIN FLOOR0'-0" = 59.0'T.O.ROTUNDA40' - 0"CURTAIN WALL GLAZINGPILASTER CORNICESTONE CORNICEFRONT FEATURE CORNICEROTUNDA CORNICESPANDREL GLAZINGSTONEPILASTER CAPCURTAIN WALL GLAZINGBRICK: INTERSTATE:"TUMBLEWEED" -MODUALRBRICK: INTERSTATE:"TUMBLEWEED" -MODUALRCURTAIN WALL GLAZINGCULTURED STONE:COBBLEFIELD "TEXAS CREAM"(SIM. MATCH TO COBBLEFIELD "BROWN"SIGNAGESIGNAGESTONE PILASTERCAPITALSTONE CORNICESTONE ACCENT CORNICESTONE ACCENTCORNICET.O.ROTUNDA40' - 0"FIN FLOOR0'-0" = 59.0'PILASTER CORNICEMAIN CORNICESIDE FEATURE CORNICEACCENT CORNICEPILASTER CAPSIDE BUMP-OUT CORNICEPILASTER CAPROTUNDA CORNICESPANDREL GLAZINGCULTURED STONE:COBBLEFIELD "TEXAS CREAM"(SIM. MATCH TO COBBLEFIELD "BROWN")BRICK: INTERSTATE:"TUMBLEWEED" -MODUALRBRICK: INTERSTATE:"TUMBLEWEED" -MODUALRBRICK: INTERSTATE:"TUMBLEWEED" -MODUALRCURTAIN WALL GLAZINGFIN FLOORT.O.ROTUNDA40' - 0"0'-0" = 59.0'PILASTER CORNICESIDE FEATURE CORNICEMAIN CORNICESIDE BUMP-OUT CORNICECURTAIN WALL GLAZINGPILASTER CAPACCENT CORNICECULTURED STONE:COBBLEFIELD "TEXAS CREAM"SPANDREL GLAZINGBRICK: INTERSTATE:"TUMBLEWEED" -MODUALRBRICK: INTERSTATE:"TUMBLEWEED" -MODUALRCURTAIN WALL GLAZINGSIGNAGE AREA1/8"=1'-0"Plotted On: Monday, May 06, 2013 - 11:13amUser Name: kristen_mack 912580PROFESSIONAL OF RECORDPHONE: 314-821-1100Job No:No:ISSUE:DATE:Scale:Drawn:Checked:Sheet No.PROJECTMANAGERSST. LOUIS, MO 6312710877 WATSON ROADCHILDREN'S LEARNING ADVENTURE CHILDCARE CENTERSXX-XX-XXPermitDate:BidDate:COPPELL COPPELL, TEXASXX-XX-XXSCALE:1A2-0ELEVATION EAST1/8" = 1'-0" SCALE:2A2-0ELEVATION NORTH1/8" = 1'-0" SCALE:3A2-0ELEVATION WEST1/8" = 1'-0" SCALE:4A2-0ELEVATION SOUTH1/8" = 1'-0" ELEVATIONS FOR APPROVAL 5/6/13 DATE REVISION DESCRIPTION DESIGNER B1 A B3 C 15' R.O.W. CHILDREN'S LEARNING ADVENTURE KARL UFTRING WAM 4.16.13 N.T.S. COPPELL, TX CLA-TXxxx-02 \CLIENTS FOLDER\Childrens Learning Adventure\TXxxx - Coppell, TX (The Colony)\SITE PLAN STORE # : ADDRESS: xxx MACARTHUR BLVD & FOREST HILLS DR. COPPELL, TX 5.1.13 WAMREVISE SIGN SCHEDULE SITE PLAN STORE # : ADDRESS: xxx MACARTHUR BLVD & FOREST HILLS DR. COPPELL, TX B1 A B3 C SITE R4 5.6.13 WAMREVISE SIGN SCHEDULE 5.7.13 WAMREVISE SITE PLAN 7.3.13 WAMREVISE SITE PLAN DATE REVISION DESCRIPTION DESIGNER \CLIENTS FOLDER\Childrens Learning Adventure\TXxxx - Coppell, TX (The Colony)\ 5.1.13 WAMREVISE SOUTH ELE SIGNAGE 5.6.13 WAMREVISE EAST, NORTH, SOUTH ELE SIGNAGE ELE R2 CHILDREN'S LEARNING ADVENTURE KARL UFTRING WAM 4.16.13 N.T.S. COPPELL, TX CLA-TXxxx-02 SOUTH ELEVATION N.T.S. WEST ELEVATION N.T.S. NORTH ELEVATION N.T.S. EAST ELEVATION N.T.S. B1 B1 A A B3 B3 COMBINED SQ. FT=147 SQ. FT=50 DATE REVISION DESCRIPTION DESIGNER \CLIENTS FOLDER\Childrens Learning Adventure\TXxxx - Coppell, TX (The Colony)\ CL 1 R2 CHILDREN'S LEARNING ADVENTURE KARL UFTRING WAM 4.16.13 3/8"=1'-0" COPPELL, TX CLA-TXxxx-02 INTERNALLY ILLUMINATED REVERSE LIT CHANNEL LETTERS END VIEW .063" ALUMINUM RETURNS .125" ALUMINUM FACE 2" SPACERS .177" TRANSLUCENT CLEAR BACKS 66 SQ. FT. 4" (1) REQUIRED PAINT SATIN FINISH BLACK LETTER CONSTRUCTION BACKS: .177" TRANSLUCENT CLEAR BAFFLE: N/A RETURNS: 4" DEEP, .063" ALUMINUM TRIM CAP: N/A RETAINER: N/A SELF-CONTAINED: N/A REMOTE: YES RACEWAY: N/A FACE DETAILS FACE: .125" ALUMINUM ILLUMINATION LED: WHITE LED VOLTAGE: 120V REQUIREMENTS FOR ELECTRICAL ILLUMINATION PRIMARY ELECTRICAL LOCATION IS PROVIDED BY OTHERS. A DEDICATED CIRCUIT WITH NO SHARED NEUTRALS AND A GROUND RETURNING TO THE PANEL IS REQUIRED FOR ALL INSTALLATIONS ALL SIGNS HAVE: -DEDICATED BRANCH CIRCUITS -THREE WIRES: LINE, NEUTRAL & GROUND -WIRE SIZE: MINIMUM 12 GAUGE THN COPPER ALSO NOTE; GAUGE OF COPPER IS DETERMINED BY THE LENGTH OF RUN & AMPERAGE AS PER NEC ARTICLE 300. - GROUND WIRE MUST BE CONTINUOUS AND GO FROM THE SIGN TO THE PANEL BOARD GROUND BUS -VOLTAGE SHOULD READ NO MORE THAN (3) VOLTS BETWEEN GROUND AND NEUTRAL - CONDUIT CAN NOT BE USED AS A GROUND PATH.ELECTRICAL 120V COLOR KEY SIGN TO ATTACH WITH 3/8" LAG BOLTS B1 5.1.13 WAMREVISE QTY. 5.6.13 WAMREVISE QTY., DIMENSIONS 19'-1 3/8"3'-5 1/2" DATE REVISION DESCRIPTION DESIGNER \CLIENTS FOLDER\Childrens Learning Adventure\TXxxx - Coppell, TX (The Colony)\ CL 2 R2 CHILDREN'S LEARNING ADVENTURE KARL UFTRING WAM 4.16.13 3/8"=1'-0" COPPELL, TX CLA-TXxxx-02 INTERNALLY ILLUMINATED REVERSE LIT CHANNEL LETTERS 81 SQ. FT. (1) REQUIRED PAINT SATIN FINISH BLACK LETTER CONSTRUCTION BACKS: .177" TRANSLUCENT CLEAR BAFFLE: N/A RETURNS: 4" DEEP, .063" ALUMINUM TRIM CAP: N/A RETAINER: N/A SELF-CONTAINED: N/A REMOTE: YES RACEWAY: N/A FACE DETAILS FACE: .125" ALUMINUM ILLUMINATION LED: WHITE LED VOLTAGE: 120V REQUIREMENTS FOR ELECTRICAL ILLUMINATION PRIMARY ELECTRICAL LOCATION IS PROVIDED BY OTHERS. A DEDICATED CIRCUIT WITH NO SHARED NEUTRALS AND A GROUND RETURNING TO THE PANEL IS REQUIRED FOR ALL INSTALLATIONS ALL SIGNS HAVE: -DEDICATED BRANCH CIRCUITS -THREE WIRES: LINE, NEUTRAL & GROUND -WIRE SIZE: MINIMUM 12 GAUGE THN COPPER ALSO NOTE; GAUGE OF COPPER IS DETERMINED BY THE LENGTH OF RUN & AMPERAGE AS PER NEC ARTICLE 300. - GROUND WIRE MUST BE CONTINUOUS AND GO FROM THE SIGN TO THE PANEL BOARD GROUND BUS -VOLTAGE SHOULD READ NO MORE THAN (3) VOLTS BETWEEN GROUND AND NEUTRAL - CONDUIT CAN NOT BE USED AS A GROUND PATH.ELECTRICAL 120V COLOR KEY END VIEW .063" ALUMINUM RETURNS .125" ALUMINUM FACE 2" SPACERS SIGN TO ATTACH WITH 3/8" LAG BOLTS .177" TRANSLUCENT CLEAR BACKS 4" A 5.1.13 WAMREVISE QTY. 5.6.13 WAMREVISE QTY., DIMENSIONS 23'-5"3'-5 1/2" DATE REVISION DESCRIPTION DESIGNER \CLIENTS FOLDER\Childrens Learning Adventure\TXxxx - Coppell, TX (The Colony)\ CL 3 R2 CHILDREN'S LEARNING ADVENTURE KARL UFTRING WAM 4.16.13 3/8"=1'-0" COPPELL, TX CLA-TXxxx-02 INTERNALLY ILLUMINATED REVERSE LIT CHANNEL LETTERS END VIEW .063" ALUMINUM RETURNS .125" ALUMINUM FACE 2" SPACERS .177" TRANSLUCENT CLEAR BACKS 50 SQ. FT. 4" (1) REQUIRED PAINT SATIN FINISH BLACK LETTER CONSTRUCTION BACKS: .177" TRANSLUCENT CLEAR BAFFLE: N/A RETURNS: 4" DEEP, .063" ALUMINUM TRIM CAP: N/A RETAINER: N/A SELF-CONTAINED: N/A REMOTE: YES RACEWAY: N/A FACE DETAILS FACE: .125" ALUMINUM ILLUMINATION LED: WHITE LED VOLTAGE: 120V REQUIREMENTS FOR ELECTRICAL ILLUMINATION PRIMARY ELECTRICAL LOCATION IS PROVIDED BY OTHERS. A DEDICATED CIRCUIT WITH NO SHARED NEUTRALS AND A GROUND RETURNING TO THE PANEL IS REQUIRED FOR ALL INSTALLATIONS ALL SIGNS HAVE: -DEDICATED BRANCH CIRCUITS -THREE WIRES: LINE, NEUTRAL & GROUND -WIRE SIZE: MINIMUM 12 GAUGE THN COPPER ALSO NOTE; GAUGE OF COPPER IS DETERMINED BY THE LENGTH OF RUN & AMPERAGE AS PER NEC ARTICLE 300. - GROUND WIRE MUST BE CONTINUOUS AND GO FROM THE SIGN TO THE PANEL BOARD GROUND BUS -VOLTAGE SHOULD READ NO MORE THAN (3) VOLTS BETWEEN GROUND AND NEUTRAL - CONDUIT CAN NOT BE USED AS A GROUND PATH.ELECTRICAL 120V COLOR KEY SIGN TO ATTACH WITH 3/8" LAG BOLTS B3 5.1.13 WAMREVISE QTY. 5.6.13 WAMREVISE QTY., DIMENSIONS 16'-7 5/8" DATE REVISION DESCRIPTION DESIGNER \CLIENTS FOLDER\Childrens Learning Adventure\TXxxx - Coppell, TX (The Colony)\ MONUMENT R3 CHILDREN'S LEARNING ADVENTURE KARL UFTRING WAM 4.16.13 3/4"=1'-0" COPPELL, TX CLA-TXxxx-02 BORAL CULTURED STONE - COBBLEFIELD “TEXAS CREAM” MASONRY BORAL CULTURED STONE COBBLEFIELD “TEXAS CREAM” ALUMINUM PANEL PAINTED WHITE C 10'-0"6'-0"D/F HALO ILLUMINATED MONUMENT SIGN 60 SQ. FT. (1) REQUIRED END VIEW CULTURED STONE CORNICE TO MATCH ARCHITECTURE CULTURED STONE CAP TO MATCH ARCHITECTURE ALUMINUM PANEL PAINTED WHITE 5.2.13 WAMREVISE BOTTOM PANEL LAYOUT 5.6.13 WAMREVISE MATERIAL, CONSTRUCTION 5.7.13 WAMREVISE TRIM MATERIAL - CULTURED STONE 1'-2" 3" 3" 1 1/2" 1 1/2" REVERSE CHANNEL LETTERS 3" DEPTH, MOUNT 1 1/2" FROM ALUMINUM PANEL REVERSE CHANNEL LETTERS 3" DEPTH, MOUNT 1 1/2" FROM ALUMINUM PANEL REVERSE CHANNEL LETTERS 1 1/2" DEPTH, MOUNT 1 1/2" FROM ALUMINUM PANEL ALUMINUM PANEL PAINTED WHITE8"1'-2 3/4"4 7/8" Engineering Associates, Inc.LEGEND FLOOD PLAIN NOTES :Figure 2: Proposed Site Plan Children’s Learning Adventure Center – Traffic Management Plan July 2103 3 TRIP GENERATION ITE Trip Generation The number of trips generated by the development is a function of the type and quantity of the land use of the development. Typically, the number of vehicle trips generated by a proposed development can be estimated based on the trip generation rates and equations provided in the publication entitled Trip Generation Manual, Ninth Edition, by the Institute of Transportation Engineers (ITE). For this study, estimates of the number of trips generated by the site were made for the AM and PM peak hours, as well as on a daily basis using the ITE trip generation values. Table 1 shows the trip generation equations used for this development and the directional splits for the proposed land use as shown in the ITE Manual. Using the trip generation equations from Table 1, the resulting estimated trips generated by the proposed CLAC are provided in Table 2. Table 1: Trip Generation Equations for CLAC Campus LAND USE Land Use Day Care Center ITE Land Use Code 565 EQUATIONS (X = # of Students) Average Weekday T = 4.79 (X) – 33.46 AM Peak Hour T = 0.73 (X) + 4.67 PM Peak Hour Ln (T) = 0.88* Ln (X) + 0.27 DIRECTIONAL SPLIT (% in / % out) Average Weekday 50 / 50 AM Peak Hour 53 / 47 PM Peak Hour 47 / 53 Table 2: Estimated Trip Generation CLAC Campus Day Care Center (470 students) Total In Out Average Weekday 2,218 1,109 1,109 AM Peak Hour 348 184 164 PM Peak Hour 294 138 156 It should be noted that the number of students and gross floor area exceed the data extremes provided in the Trip Generation Manual. The maximum number of students in ITE is 200 students versus the projected enrollment of 470 students at the Children’s Learning Adventure Center facility. In addition, the maximum gross floor area in ITE manual is 17,000 ft2 versus the proposed 25,737 ft2 for the proposed facility. In seven of the eight proposed scenarios in the ITE Manual, the maximum number of employees is 30 versus the 35 proposed employees for Children’s Learning Adventure Center. In one scenario, the maximum number of employees is 45, but this values falls on the data extremes and any values collected at each extreme should be reviewed. Within the Trip Generation Manual, ITE provides a “Recommended Procedure for Selecting Between Trip Generation Average Rates and Equations”. This flow chart recommends Children’s Learning Adventure Center – Traffic Management Plan July 2103 4 collecting local data to determine trip rates because the data does not fall within existing data extremes. However, Children’s Learning Adventure Center has no local facilities within the Dallas/Ft. Worth Metroplex from which to collect data. The R2 values for this study range from 0.58 to 0.75. In addition, data collected from sites in Las Vegas, Nevada and Phoenix, Arizona show trips rates considerably less than ITE standards. By utilizing ITE trip generation rates, this study presents a conservative analysis. QUEUING ANALYSIS Parents arrive between 6:00 AM to 9:00 AM and pick‐up their child(ren) between 3:00 PM and 6:30 PM. The facility is designed such that parents will park their cars and enter the facility with their child(children) and deliver them to the appropriate employee. Because parents will park their cars and walk their children into the building, no “queue” is expected at this facility. To limit the conflict at the MacArthur Boulevard and Lake Vista Drive intersection, parents will be directed to circulate counter‐clockwise around the building and to not enter the drive aisle immediately adjacent to MacArthur Boulevard as shown in Figure 6. “DO NOT ENTER” signs will be installed at the location marked “1” in Figure 6. Figure 3: Circulation Pattern Children’s Learning Adventure Center – Traffic Management Plan July 2103 5 PARKING ANALYSIS To evaluate the predicted parking demand for the proposed Children’s Learning Adventure Center, local data was collected at two existing Children’s Learning Adventure Centers in Texas. One facility is located in The Woodlands and the second facility is located in League City. Table 7 summarizes the parking data. The raw data is provided as an attachment to this letter. Table 3: Parking Data Summary Location The Woodlands, TX League City, TX Average Licensed Enrollment 553 339 446 Current Enrollment 253 232 243 Building Size (ft2) 25,737 16,462 21,100 Parking Spaces Provided 63 64 64 Max Occupied Spaces 41 26 31 Parking Rate per Student 0.16 0.11 0.14 Parking Rate per 1,000 ft2 1.59 1.58 1.59 The Children’s Learning Adventure Center in Coppell, Texas will be 25,737 ft2 and will be licensed for 470 students. Using an average parking rate of 0.14 spaces per student, the Coppell facility will utilize 66 spaces during the peak 15 minutes. Based on an average parking rate of 1.59 spaces per 1,000 square feet, the facility will require 41 parking spaces. The City of Coppell parking requirement is 1 space per 10 students or 47 spaces. The proposed facility provides 69 parking spaces which exceeds the predicted demand. CONCLUSION The proposed Children’s Learning Adventure Center will be located in the southwest corner of the intersection of MacArthur Boulevard and Lake Vista Drive in Coppell, Texas. Using ITE trip generation rates, the development is expected to generate approximately 348 trips during the AM peak hour and 294 trips during the PM peak hour. To limit the potential conflict at the MacArthur Boulevard and Lake Vista Drive intersection, parents will be directed to circulate counter‐clockwise around the building. “DO NOT ENTER” signs will be installed on the north and of the drive aisle east of the building to deter drivers. Based on the parking rates at existing Children’s Learning Adventure Center facilities, the proposed site requires 66 parking spaces during the peak 15‐minute period. The proposed site layout provides 69 parking spaces which exceeds the predicted demand. Parking Inventory Woodlands League City Opened:4/22/2013 2/25/2013 Date Collected:6/25/13 ‐ 6/26/13 6/26/13 ‐ 6/27/13 Current Enrollment:253 232 Parking Spaces provided:63 64 Licensed Enrollment:553 339 Building size 25737 16462 6:00‐6:15 7 4 6:15 7 4 6:30 10 6 6:45 9 7 7:00 13 10 7:15 15 12 7:30 15 15 7:45 20 17 8:00 24 18 8:15 27 18 8:30 28 23 8:45 27 22 9:00 35 23 9:15 41 9:30 32 4:00 28 26 4:15 29 23 4:30 26 23 4:45 23 24 5:00 28 25 5:15 29 22 5:30 29 18 5:45 22 17 6:00 24 16 6:15 13 17 6:30 11 10 Rate per enrolled student:0.16 0.11 Rate per 1,000 ft2 1.59 1.58 Parking Data H:\T1575.02 ‐ Childrens Learning Center TIA\Traffic Mgmt Plan\Goodyear ‐ Goodyear Master City of Coppell, Texas 255 Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2013-1252 File ID: Type: Status: 2013-1252 Agenda Item Passed 1Version: Reference: In Control: Engineering 08/30/2013File Created: Final Action: Easement with Oncor ElectricFile Name: Title: Consider approval of the dedication of an easement within the Main Street Development in Old Coppell to Oncor Electric Delivery Company, LLC for the installation of an underground electric service across property owned by the City of Coppell; and authorizing the Mayor to sign and execute any necessary documents. Notes: Agenda Date: 09/10/2013 Agenda Number: C. Sponsors: Enactment Date: Utility Easement Memo.pdf, Utility Easement.pdf, Utility Easement Exhibit.pdf Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 PassApproved on the Consent Agenda 09/10/2013City Council A motion was made by Councilmember Marvin Franklin, seconded by Councilmember Bob Mahalik, to approve Agenda Items A-D on the Consent Agenda. The motion passed by an unanimous vote. Action Text: Text of Legislative File 2013-1252 Title Consider approval of the dedication of an easement within the Main Street Development in Old Coppell to Oncor Electric Delivery Company, LLC for the installation of an underground electric service across property owned by the City of Coppell; and authorizing the Mayor to sign and execute any necessary documents. Summary Fiscal Impact: Page 1City of Coppell, Texas Printed on 12/28/2017 Master Continued (2013-1252) Staff Recommendation: The Engineering Department recommends approval. Goal Icon: Sustainable City Government Page 2City of Coppell, Texas Printed on 12/28/2017 1 MEMORANDUM To: Mayor and City Council From: Ken Griffin, P.E., Director of Engineering and Public Works Date: September 10, 2013 Reference: Dedication of a utility easement within the Old Town Coppell area. 2030: Sustainable City Government, Goal 3 Excellent and Well-maintained City Infrastructure and Facilities Introduction: This agenda item is being presented for approval to dedicate a utility easement across city owned land within the Old Town Coppell area so Oncor Electric Delivery can provide power service to a DFW Airport noise monitor in the area. Analysis: DFW Airport maintains a number of noise monitoring stations within the City of Coppell. These stations monitor aircraft noise and maintain a record of this noise. One of these devices is currently located on private property within the Old Town Coppell area. The owner of the property where this monitor is located has requested that DFW vacate this property. DFW Airport officials contacted the City of Coppell Planning Department for permission to relocate this monitor from the private property to the adjacent right of way of Hammond Street. Since this is an existing device and will simply be moved, the Planning Department administratively approved the relocation. In order to provide power to the new location, Oncor has requested to cross Lot 1R, Block A, Old Town Addition which is currently owned by the City of Coppell. This is the lot that our public parking was built on, so we do not anticipate this easement causing any conflict with future development. The dedication of this easement will only allow for the installation of underground utilities. Legal Review: This item did not require legal review. 2 Fiscal Impact: None. Recommendation: The Engineering Department recommends approval of this utility easement, and will be available to answer any questions. District: WR #: 3213309 ER #: UTILIW EASEMENT STATE OF TEXAS COUNTY OF DALLAS KNOW ALL MEN BY THESE PRESENTS: That CITY OF COPPELL, a Texas home rule municipality, hereinafter called "Grantor", whether one or more, for and in consideration of Ten Dollars ($10.00) and other valuable consideration to Grantor in hand paid by Oncor Electric Delivery Gompany LLC, a Delaware limited liability company, 1616 Woodall Rodgers Freeway, Dallas, Texas 75202-1234,hereinafter referred to as "Grantee", has granted, sold and conveyed and by these presents does grant, sell and convey unto said Grantee, its successors and assigns, an easement and for underground electric supply and communications facilities, consisting of a variable number of wires and cables, and all necessary or desirable appurtenances, under, through, across and upon Grantor's land described as follows: sEE EXH|B|T'4" (ATTACHED) Grantor recognizes that the general course of said lines, or the metes and bounds as described above, is based on preliminary surveys only, and Grantor hereby agrees that the easement and right-of-way and its general dimensions hereby granted shall apply to the actual location of said lines when constructed. Togetherwith the right of ingress and egress along and upon said easement and over and across Grantor's adjoining properties for the purpose of and with the right to construct, maintain, operate, repair, remove, replace, reconstruct, abandon in place, and to change the size and capacity of said facilities; the right to relocate said facilities in the same relative direction of said facilities; the right to relocate said facilities in the same relative position to any adjacent road if and as such is widened in the future; the right to prevent construction of, within the easement area, any and all buildings, structures or other obstructions which, in the sole judgment of Grantee, may endanger or interfere with the efficiency, safety, and/or convenient operation of said facilities and their appurtenances. Grantor shall not make changes in grade, elevation or contour of the land or impound water within the easement area as described above without prior written consent of Grantee. sss Grantor reserves the right to use the land within the above described easement area for purposes not inconsistent with Grantee's use of such property, provided such use shall not, in the sole judgment of Grantee, interfere with the exercise by Grantee of the rights hereby granted. TO HAVE AND TO HOLD the above described easement and unto the said Grantee, its successors and assigns, until allof said electric lines and facilities shall be abandoned, and in that event said easement and right-of-way shallcease and all rights herein granted shallterminate and revert to Grantor or Grantor's heirs, successors or assigns, and legal representatives, to warrant and forever defend the above described easement and right-of-way unto Grantee, its successors and assigns, against every person whomsoever lawfully claiming or to claim the same or any part thereof. EXECUTED this day of 2013. CITY OF COPPELL, a Texas home rule municipality By: Karen Hunt, Mayor STATE OF TEXAS COUNTY OF DALLAS BEFORE ME, the undersigned authority, on this day personally appeared Karen Hunt, known to me to be the person whose name is subscribed to the foregoing instrument and acknowledged to me that she executed the same as the Mayor of the City of Coppell, a Texas home rule municipality and for the purpose and consideration therein expressed, and in the capacity therein stated, and that she was authorized to do so. GIVEN UNDER MY HAND AND SEAL OF OFFICE this day of A.D.2013. Notary Public in and for the State of Texas sss Proposed Utility Easement Old Town Coppell City of Coppell Created in CIVIL3D 1 INCH = 1 MILE 0 S:\CAD\In_Design\MISC EXHIBITS\dwg\EXHIBITS 2013.dwg \OLD TOWN ESMT Created on: 3 September 2013 by Scott Latta 1/2 1/2 1 1 INCH = FT. 0 50 50 25 Proposed Utility Easement Old Town Coppell City of Coppell Created in CIVIL3DS:\CAD\In_Design\MISC EXHIBITS\dwg\EXHIBITS 2013.dwg \OLD TOWN ESMT Created on: 3 September 2013 by Scott Latta 2/2 AREA OF PROPOSED UTILITY EASEMENT Master City of Coppell, Texas 255 Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2013-1253 File ID: Type: Status: 2013-1253 Agenda Item Passed 1Version: Reference: In Control: Engineering 08/30/2013File Created: Final Action: Annual Crack and Joint Sealing ProjectFile Name: Title: Consider approval of a contract with Scodeller Construction, Inc. for Bid Number Q-0813-04, Annual Crack and Joint Sealing Project, in the amount of $100,000.00, as budgeted in the Infrastructure Maintenance Fund; and authorizing the City Manager to sign and execute any necessary documents. Notes: Agenda Date: 09/10/2013 Agenda Number: D. Sponsors: Enactment Date: Crack and Joint Sealing Memo.pdf, Crack Sealing Bid Tab.pdf Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 PassApproved on the Consent Agenda 09/10/2013City Council A motion was made by Councilmember Marvin Franklin, seconded by Councilmember Bob Mahalik, to approve Agenda Items A-D on the Consent Agenda. The motion passed by an unanimous vote. Action Text: Text of Legislative File 2013-1253 Title Consider approval of a contract with Scodeller Construction, Inc. for Bid Number Q-0813-04, Annual Crack and Joint Sealing Project, in the amount of $100,000.00, as budgeted in the Infrastructure Maintenance Fund; and authorizing the City Manager to sign and execute any necessary documents. Summary Fiscal Impact: Funds has been budgeted in the Infrastructure Maintenance Fund for this contract. Page 1City of Coppell, Texas Printed on 12/28/2017 Master Continued (2013-1253) Staff Recommendation: The Engineering Department recommends approval. Goal Icon: Sustainable City Government Page 2City of Coppell, Texas Printed on 12/28/2017 1 MEMORANDUM To: Mayor and City Council From: Ken Griffin, P.E., Director of Engineering and Public Works Date: September 10, 2013 Reference: Annual Crack and Joint Sealing Contract 2030: Sustainable City Government, Goal 3 Excellent and Well-maintained City Infrastructure and Facilities Introduction: This agenda item is being presented for approval to enter into a contract with Scodeller Construction, Inc. of Wixom, MI. Analysis: In order to provide a well-maintained City infrastructure, our streets and alleys require cracks and joints in the concrete pavement to be sealed to prevent water intrusion into the subgrade. This is an annual, on-going project funded by the Infrastructure Maintenance Fund. On September 3, 2013, the City of Coppell received two bids for this project. The low bid was Scodeller Construction, Inc. in the amount of $88,750.00. This current fiscal year Infrastructure Maintenance Fund has $100,000.00 in funding for this project. The bid quantities for this bid were based upon the Engineer’s estimate of $100,000.00. In order to produce the maximum benefit for this year’s contract, we would recommend that the contract be awarded for the full amount of funding available. If this contract is not awarded, our streets and alleys will continue to deteriorate at an increasing rate due to subgrade failures caused by water intrusion and we would not meet the expectations of the citizens. Legal Review: This agenda item did not require legal review. Fiscal Impact: The funding for this contract is provided annually in the Infrastructure Maintenance Fund. 2 Recommendation: The Engineering Department and Streets Division recommends approval of this contract with Scodeller Construction, Inc. of Wixom, MI. in the amount of $100,000.00. CRACK SEALING BID TABULATIONBID # Q‐0813‐04Description Quantity (LF) Unit Price Totals Unit Price Totals Unit Price TotalsITEM NO. 1 ‐ Randon Cracks Sealed or Re‐sealed on Concrete Streets25,000 $2.00 $50,000.00 $1.80 $45,000.00 $1.78 $44,500.00ITEM NO. 2 ‐ Redwood Expansion Joints Sealed or Re‐Sealed on Concrete Streets12,500 $2.00 $25,000.00 $2.00 $25,000.00 $1.78 $22,250.00ITEM NO. 3 ‐ Construction (Saw) Joints Sealed or Re‐Sealed on Concrete Streets12,500 $2.00 $25,000.00 $1.50 $18,750.00 $1.78 $22,250.00TOTAL $100,000.00 $88,750.00 $89,000.00ENGINEER'S ESTIMATESCODELLER CONSTRUCTION DDM CONSTRUCTION CORP. Master City of Coppell, Texas 255 Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2013-1200 File ID: Type: Status: 2013-1200 Agenda Item Passed 1Version: Reference: In Control: Finance 07/26/2013File Created: 09/10/2013Final Action: Budget Adoption 13-14File Name: Title: Consider approval of an Ordinance approving and adopting the budget for the City of Coppell, Texas for the Fiscal Year of October 1, 2013 through September 30, 2014, and authorizing the Mayor to sign. Notes: Agenda Date: 09/10/2013 Agenda Number: 8. Sponsors: Enactment Date: Budget Adoption Ordinance 2013-14.pdf, Council Packet Memo.Budget Adoption Ord2013.pdf Attachments: Enactment Number: 2013-1353 Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 PassApproved09/10/2013City Council A motion was made by Mayor Pro Tem Billy Faught, seconded by Councilmember Gary Roden, that this Agenda Item be approved. The motion passed by an unanimous vote. Action Text: Mayor Pro Tem Billy Faught, Councilmember Tim Brancheau, Councilmember Bob Mahalik, Councilmember Wes Mays, Councilmember Gary Roden, Councilmember Marvin Franklin, and Councilmember Aaron Duncan 7Aye: Text of Legislative File 2013-1200 Title Consider approval of an Ordinance approving and adopting the budget for the City of Coppell, Texas for the Fiscal Year of October 1, 2013 through September 30, 2014, and authorizing the Mayor to sign. Summary See attached memorandum. Page 1City of Coppell, Texas Printed on 12/28/2017 Master Continued (2013-1200) Fiscal Impact: Staff Recommendation: The Finance Department recommends approval. Goal Icon: Sustainable City Government Page 2City of Coppell, Texas Printed on 12/28/2017 ORDINANCE NO. _______________ AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, APPROVING AND ADOPTING A BUDGET FOR THE CITY FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2013, AND ENDING SEPTEMBER 30, 2014; APPROPRIATING THE VARIOUS AMOUNTS REQUIRED FOR SUCH BUDGET; PROVIDING FOR RECORDING OF THE ORDINANCE; PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Manager of the City of Coppell, Texas, has submitted to the City Council a proposed budget of the revenues and expenditures of conducting the affairs of the City and providing a complete financial plan for 2013-2014; and WHEREAS, the City Council of the City of Coppell has received the proposed budget, a copy of which proposed budget and all supporting schedules have been filed with the City Secretary of the City of Coppell; and WHEREAS, the City Council has conducted the necessary public hearings as required by law; NOW, THEREFORE: BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS: SECTION 1. That the proposed budget of the revenues of the City of Coppell and the expenditures of conducting the affairs of the City, providing a complete financial plan for the ensuing fiscal year beginning October 1, 2013, and ending September 30, 2014 as submitted to the City Council by the City Manager, be, and the same is hereby, in all things adopted and approved as the budget of all current revenues and expenditures of the City for the fiscal year beginning October 1, 2013, and ending September 30, 2014. SECTION 2. That the sum of $97,911,697 is hereby appropriated for the expenditures established in the approved budget, attached hereto as Exhibit “A” and made part hereof for all purposes. SECTION 3. That the City Council reserves the authority to transfer designated appropriations to any individual department or activity. SECTION 4. That all notices and public hearings required by law have been duly completed. SECTION 5. That all ordinances of the City of Coppell in conflict with the provisions of this ordinance be, and the same are hereby, repealed and all other provisions of the ordinances of the City of Coppell not in conflict with the provisions of the Ordinance shall remain in full force and effect. SECTION 6. That should any sentence, paragraph, subdivision, clause, phrase or section of this Ordinance be adjudged or held to be unconstitutional, illegal or invalid, the same shall not affect the validity of this Ordinance as a whole or any part or provision thereof other than the part thereof decided to be unconstitutional, illegal or invalid. SECTION 7. This Ordinance shall take effect immediately from and after its passage, as the law and charter in such cases provides. DULY PASSED and adopted by the City Council of the City of Coppell, Texas, on the 10th day of September, 2013. APPROVED: ___________________________ MAYOR ATTEST: ___________________________ CITY SECRETARY APPROVED AS TO FORM: ____________________________________________ CITY ATTORNEY 1 MEMORANDUM To: Mayor and City Council From: Jennifer Miller, Director of Finance Date: September 10, 2013 Reference: Consider approval of an ordinance to adopt the FY2013-14 Annual Budget 2030: Sustainable City Government Introduction: This item is being presented for approval to adopt the FY 2013-14 Annual Budget for the City of Coppell for the period of October 1, 2013 through September 30, 2014. The public hearing for this budget was held on August 27, 2013. In addition to the public hearing, the City held three (3) budget workshops open to the public with the City Council during the summer months. The total General Fund revenues are estimated to be $53.1, while the total General Fund expenditures are estimated to $48.6. When considering all the funds included in the FY 2013-14 Annual Budget, the total expenditures are approximately $97.9. In addition to the General Fund, this budget includes the Special Revenue funds, the Water and Sewer fund, and the Debt Service funds. Analysis: The approval of this ordinance is required to establish the City of Coppell ’s FY 2013-14 Annual Budget. Legal Review: This agenda item did not require legal review. Fiscal Impact: Recommendation: The Finance Department recommends approval of this Ordinance to approve and adopt the FY 2013-14 Annual Budget. Master City of Coppell, Texas 255 Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2013-1201 File ID: Type: Status: 2013-1201 Agenda Item Passed 1Version: Reference: In Control: Finance 07/26/2013File Created: 09/10/2013Final Action: Tax Rate Adoption 2013-14File Name: Title: Consider approval of an Ordinance of the City of Coppell, Texas levying the ad valorem taxes for the year 2013 at $.63750 on each One Hundred Dollars ($100) assessed value of taxable property of which $.43750 is for operations and maintenance and $.20000 is for interest and sinking, and authorizing the Mayor to sign. Notes: Agenda Date: 09/10/2013 Agenda Number: 9. Sponsors: Enactment Date: Tax Rate Ordinance 2013-14.pdf, Council Packet Memo.Tax Rate Adoption Ord2013.pdf Attachments: Enactment Number: 2013-1354 Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 PassApproved09/10/2013City Council A motion was made by Mayor Pro Tem Billy Faught, seconded by Councilmember Wes Mays, that this Agenda Item be approved. The motion passed by an unanimous vote. Action Text: Mayor Pro Tem Billy Faught, Councilmember Tim Brancheau, Councilmember Bob Mahalik, Councilmember Wes Mays, Councilmember Gary Roden, Councilmember Marvin Franklin, and Councilmember Aaron Duncan 7Aye: Text of Legislative File 2013-1201 Title Consider approval of an Ordinance of the City of Coppell, Texas levying the ad valorem taxes for the year 2013 at $.63750 on each One Hundred Dollars ($100) assessed value of taxable property of which $.43750 is for operations and maintenance and $.20000 is for interest and sinking, and authorizing the Mayor to sign. Page 1City of Coppell, Texas Printed on 12/28/2017 Master Continued (2013-1201) Summary See attached memorandum. Fiscal Impact: Staff Recommendation: The Finance Department recommends approval. Goal Icon: Sustainable City Government Page 2City of Coppell, Texas Printed on 12/28/2017 ORDINANCE NO. __________ AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, LEVYING THE AD VALOREM TAXES FOR THE YEAR 2013 AT A RATE OF .63750 PER ONE HUNDRED DOLLARS ($100) ASSESSED VALUATION ON ALL TAXABLE PROPERTY WITHIN THE CORPORATE LIMITS OF THE CITY AS OF JANUARY 1, 2013; TO PROVIDE AN INTEREST AND SINKING FUND ON ALL OUTSTANDING DEBTS OF THE CITY; PROVIDING FOR DUE AND DELINQUENT DATES TOGETHER WITH PENALTIES AND INTEREST; AND DECLARING AN EFFECTIVE DATE. WHEREAS, the property tax rate for the year 2013-2014 will be decreased by the adoption of $0.63750, which is lower than the tax rate adopted for the previous fiscal year. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS: SECTION 1. That there be and is hereby levied for the year 2013 on all taxable property, real, personal and mixed, situated within the limits of the City of Coppell, Texas, and not exempt by the Constitution of the State and valid State laws, a tax of .63750 on each One Hundred Dollars ($100) assessed value of taxable property, and shall be apportioned and distributed as follows: a) For the PURPOSE of defraying the current expenses of the municipal government of the City, a tax of $.43750 on each One Hundred Dollars ($100) assessed value of all taxable property. b) For the PURPOSE of creating a sinking fund to pay the interest and principal on all outstanding bonds of the City, not otherwise provided for, a tax of $.20000 on each One Hundred Dollars ($100) assessed value of all taxable property, within the City which shall be applied to the payment of such interest and maturities of all outstanding bonds. SECTION 2. That all ad valorem taxes shall become due and payable on October 1, 2013 and all ad valorem taxes for the year shall become delinquent after January 31, 2014. There shall be no discount for payment of taxes prior to said January 31, 2014. A delinquent tax shall incur all penalty and interest authorized by law (Section 33.01, et seq., Texas Property Tax Code), to wit: a penalty of six percent of the amount of the tax for the first calendar month it is delinquent plus one percent for each additional month or portion of a month the tax remains unpaid prior to July 1 of the year in which it becomes delinquent. Provided, however, a tax delinquent on July 1, incurs a total penalty of twelve percent (12%) of the amount of the delinquent tax without regard to the number of months the tax has been delinquent. A delinquent tax shall also accrue interest at a rate of one percent for each month or portion of a month the tax remains unpaid. An additional penalty on delinquent personal property taxes for tax years 2013 and subsequent years is hereby authorized and imposed as provided by Section 33.11. TEXAS PROPERTY TAX CODE, in the amount of twenty percent (20%) of the delinquent tax, penalty and interest if tax becomes delinquent on February 1 of a year and remains delinquent on the 60th day thereafter. Taxes that remain delinquent on July 1, 2014, incur an additional penalty not to exceed twenty percent of the amount of taxes, penalty, and interest due; such additional penalty is to defray costs of collection due to contract with the City’s Attorney pursuant to Section 6.30 and Section 33.07 of the Property Tax Code, as amended. Taxes for the year 2013 and taxes for all future years that remain delinquent on or after June 1 under Texas Property Tax Code Sections 26.07(f), 26.15(e), 31.03, 31.031, 31.032 or 31.04 incur an additional penalty in an amount not to exceed twenty percent (20%) of taxes, penalty and interest due, pursuant to Texas Property Tax code Section 6.30 and Section 33.08, as amended. SECTION 3. Taxes are payable in Coppell, Texas, at the office of the Tax Assessor/Collector. The City shall have available all rights and remedies provided by law for the enforcement of the collection of taxes levied under this ordinance. SECTION 4. That the tax rolls, as presented to the City Council together with any supplement thereto, be, and the same are hereby approved. SECTION 5. The fact that it is necessary that this ordinance be enacted in order to authorize the collection of ad valorem taxes for the year 2013, this ordinance shall take effect from and after its passage as the law in such cases provides. DULY PASSED and adopted by the City Council of the City of Coppell, Texas, this the 10th day of September, 2013. APPROVED: ___________________________ MAYOR ATTEST: ___________________________ CITY SECRETARY APPROVED AS TO FORM: ____________________________________________ CITY ATTORNEY 1 MEMORANDUM To: Mayor and City Council From: Jennifer Miller, Director of Finance Date: September 10, 2013 Reference: Consider approval of an ordinance to levy an ad valorem tax for the year 2013 at $0.63750 2030: Sustainable City Government Introduction: This item is being presented for approval to adopt the FY 2013-14 ad valorem tax rate of $0.63750 per $100 of assessed valuation. The property tax rate is divided into two parts, with $0.43750 or 68.63% being used for operations, and the remaining $0.20000 or 31.37% of the tax rate is for the annual debt service requirements. This tax rate is a $3.296 cent reduction from last year’s property tax rate. Over the last two (2) years, the tax rate has been reduced by a total of $5.296 cents. This proposed tax rate, if adopted, will result in the lowest tax rate since the City’s $.63500 tax rate back in 1991. Analysis: The Property Tax Code’s Truth-in-Taxation legal requirements for setting a property tax rate have all been satisfied and the approval of this Ordinance is required to fund the City of Coppell’s FY2013-14 Annual Budget. Legal Review: This agenda item did not require legal review. Fiscal Impact: Recommendation: The Finance Department recommends approval of this Ordinance adopting the FY 2013-14 property tax rate. Master City of Coppell, Texas 255 Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2013-1243 File ID: Type: Status: 2013-1243 Agenda Item Passed 1Version: Reference: In Control: Planning 08/29/2013File Created: 09/10/2013Final Action: Coppell Trade Center, Lot 1R2, Blk 1, RPFile Name: Title: PUBLIC HEARING: Consider approval of the Coppell Trade Center, Lot 1R2, Block 1, Replat, a replat of Lot 1R, Block 1, containing 40.65 acres to relocate (abandon and dedicate) easements to allow for the development of a 279,330-square-foot office/warehouse building on a portion of that lot (17.92 acres) on property located north of W. Sandy Lake Road and west of the proposed extension of Freeport Parkway. Notes: Agenda Date: 09/10/2013 Agenda Number: 10. Sponsors: Enactment Date: Cover Memo.pdf, Staff Report.pdf, Replat.pdfAttachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 PassClose the Public Hearing and Approve 09/10/2013City Council Presentation: Gary Sieb, Director of Planning, made a presentation to Council. Mayor Hunt opened the Public Hearing and advised that no one signed up to speak. A motion was made by Councilmember Marvin Franklin, seconded by Councilmember Gary Roden, to close the Public Hearing and approve this Agenda Item. The motion passed by an unanimous vote. Action Text: Mayor Pro Tem Billy Faught, Councilmember Tim Brancheau, Councilmember Bob Mahalik, Councilmember Wes Mays, Councilmember Gary Roden, Councilmember Marvin Franklin, and Councilmember Aaron Duncan 7Aye: Page 1City of Coppell, Texas Printed on 12/28/2017 Master Continued (2013-1243) Text of Legislative File 2013-1243 Title PUBLIC HEARING: Consider approval of the Coppell Trade Center, Lot 1R2, Block 1, Replat, a replat of Lot 1R, Block 1, containing 40.65 acres to relocate (abandon and dedicate) easements to allow for the development of a 279,330-square-foot office/warehouse building on a portion of that lot (17.92 acres) on property located north of W. Sandy Lake Road and west of the proposed extension of Freeport Parkway. Summary Staff Recommendation: On August 15, 2013, the Planning Commission unanimously recommended approval of this REPLAT (7-0). Commissioners Goodale, Sarma, Robinson, Haas, Sangerhausen, Darling and Portman voted in favor; none opposed. The Planning Department recommends APPROVAL. Goal Icon: Business Prosperity Sense of Community Page 2City of Coppell, Texas Printed on 12/28/2017 To: From: Date: Reference: 2030: Introductio This replat w office/wareh of Freeport Analysis: On August recommend Legal Revie This item do Fiscal Impa None Recommen The Plannin Attachmen Staff Report Mayor an Gary L. S Septemb A reques W. Sandy Business on: will result in house buildi Parkway. 15, 2013 th ed approval ew: oes not requi act: ndation: ng Departme ts: t and Replat nd City Coun Sieb, Directo er 10, 2013 st to replat th y Lake Road s Prosperity n the relocati ng. This pla he Planning of the replat ire City Atto ent recomme MEM ncil or of Plannin he Coppell T d and west o y, Sense of C ion of easem at also provi and Zoning t for this dev orney review nds approva 1 MORANDU ng Trade Cente f the propos Community ments to allow ides for the d g Commissio velopment. T w. al of this repl UM er Addition ( sed extension w the develo dedication o on unanimou There are no lat (40.65 acres) n of Freepor opment of a 2 of right-of-w usly approve o outstanding ) located to rt Parkway. 279,330-squ way for the ex ed the site p g conditions north of uare-foot xtension plan and s. ITEM # 9 Page 1 of 2 CITY OF COPPELL PLANNING DEPARTMENT STAFF REPORT Coppell Trade Center, Lot 1R2, Block 1, Replat P&Z HEARING DATE: August 15, 2013 C.C. HEARING DATE: September 10, 2013 STAFF REP.: Gary L. Sieb, Director of Planning LOCATION: North of W. Sandy Lake Road & west of the proposed extension of Freeport Parkway SIZE OF AREA: 40.65 acres of property CURRENT ZONING: PD-108R2-LI (Planned Development-108 Revision 2-Light Industrial) REQUEST: A Replat of Lot 1R, Block 1, containing 40.65 acres to relocate (abandon and dedicate) easements to allow for the development of a 279,330-square-foot office/warehouse building APPLICANT: Owner Applicant Holt-Lunsford Commercial Merriman Associates Ken Newman Fred Martinez 5055 Keller Springs Rd. 300 N. Field St. Suite 300 Dallas, TX, 75202 Addison, TX. 75001 (214) 347-7077 (972) 380-3640 Fax: (214) 987-2138 Fax: (972) 241-7955 email: FredM@Merriman-maa.com Email: knewman@hldallas.com HISTORY: A Minor Plat and a Planned Development (PD-208-LI) were approved in December 2004 for a 40-acre warehouse project that could eventually house approximately 645,000 square feet of total floor space in four buildings. Planned at that time was a development to occur in three phases. Phase one, consisting of a 196,000-square-foot building on 13.4 acres, was approved as a Detail Plan. That building has been constructed and houses 4 Wheel Parts Performance Center and other uses. Phase Two has been constructed along Sandy Lake Road and the building contains 118,000 square feet of warehousing use. Phase three, the two ITEM # 9 Page 2 of 2 remaining lots of approximately 150,000 square feet each remain vacant and this replat would join the two making one larger lot to accommodate a 279,000- square-foot industrial building. HISTORIC COMMENT: We have found nothing with any historic identity on this property. TRANSPORTATION: Sandy Lake Road is an improved, C4D, four-lane divided highway contained within a 90-foot right-of-way. SURROUNDING LAND USE & ZONING: North: vacant property; “LI”, Light Industrial South: industrial/office/warehouse: PD-194 for warehouse uses East: existing warehouse/office use; PD-208-LI for warehouse use West: existing warehouse/office building; “LI”, Light Industrial COMPREHENSIVE PLAN: Coppell 2030, A Comprehensive Master Plan, shows this property as appropriate for Industrial Special District, the use for which the surroundings properties are being used. DISCUSSION: In 2004, the owners of this property obtained Planned Development zoning and proposed four warehouse buildings ranging from 149,000 to 200,000 square feet. Two of the buildings have been constructed and this request would plat the remaining two lots into one for a potential 280,000-square-foot building. Since the original approved plan showed two 149,000-square-foot buildings on the two lots, we have no opposition to the two lots being replatted into one with a 280,000-square-foot building. Therefore, we can support this request. RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION: Staff is recommending APPROVAL of this application since the overall intensity of development is slightly reduced and land use remains the same as approved by Council in 2004. ALTERNATIVES: 1. Recommend approval of the request 2. Recommend disapproval of the request 3. Recommend modification of the request ATTACHMENTS: 1. Replat Document Master City of Coppell, Texas 255 Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2013-1244 File ID: Type: Status: 2013-1244 Agenda Item Passed 1Version: Reference: In Control: Planning 08/29/2013File Created: 09/10/2013Final Action: Park West Crossing, Lot 1, Blk A, RPFile Name: Title: PUBLIC HEARING: Consider approval of the Park West Crossing, Lot 1, Block A, Replat, a replat of a portion of Lot 1, Block 3R, of the Park West Commerce Center Addition, to establish necessary easements to allow the development of four (4) office/warehouse buildings containing a total of 307,500 square feet on 22.5 acres of property located at the southeast corner of Freeport Parkway and Southwestern Boulevard. Notes: Agenda Date: 09/10/2013 Agenda Number: 11. Sponsors: Enactment Date: Cover Memo.pdf, Staff Report.pdf, Replat.pdfAttachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 PassClose the Public Hearing and Approve 09/10/2013City Council Presentation: Gary Sieb, Director of Planning, made a presentation to Council. Mayor Hunt opened the Public Hearing and advised that no one signed up to speak. A motion was made by Councilmember Gary Roden, seconded by Councilmember Tim Brancheau, to close the Public Hearing and approve this Agenda Item subject to the following conditions: 1) There may be additional comments upon detail engineering review; and 2) Off-site easement will be needed for the shared driveway on Southwestern Boulevard. The motion passed by an unanimous vote. Action Text: Page 1City of Coppell, Texas Printed on 12/28/2017 Master Continued (2013-1244) Mayor Pro Tem Billy Faught, Councilmember Tim Brancheau, Councilmember Bob Mahalik, Councilmember Wes Mays, Councilmember Gary Roden, Councilmember Marvin Franklin, and Councilmember Aaron Duncan 7Aye: Text of Legislative File 2013-1244 Title PUBLIC HEARING: Consider approval of the Park West Crossing, Lot 1, Block A, Replat, a replat of a portion of Lot 1, Block 3R, of the Park West Commerce Center Addition, to establish necessary easements to allow the development of four (4) office/warehouse buildings containing a total of 307,500 square feet on 22.5 acres of property located at the southeast corner of Freeport Parkway and Southwestern Boulevard. Summary The following P&Z conditions remain outstanding: 1.There may be additional comments upon detail engineering review. 2.Off-site easement will be needed for the shared driveway on Southwestern Boulevard. Staff Recommendation: On August 15, 2013, the Planning Commission unanimously recommended approval of this REPLAT (7-0), subject to the above -stated conditions. Commissioners Goodale, Sarma, Robinson, Haas, Sangerhausen, Darling and Portman voted in favor; none opposed. The Planning Department recommends APPROVAL. Goal Icon: Business Prosperity Sense of Community Page 2City of Coppell, Texas Printed on 12/28/2017 To: From: Date: Reference: 2030: Introductio Although th developmen Line Road. was approv Southwester and a hike a Analysis: On August site plan and 1. Ther 2. Off- Legal Revie This item do Fiscal Impa None Recommen The Plannin Attachmen Staff Report Mayor an Gary L. S Septemb A reques Addition easement total of 3 Southwe Business on: here has be nt proposed This Replat ved by the P rn Boulevard and bike trail 15, 2013 the d the replat f re may be ad site easemen ew: oes not requi act: ndation: ng Departme ts: t and Replat nd City Coun Sieb, Directo er 10, 2013 st to replat o n into Park ts to allow th 307,500 squ stern Boulev s Prosperity en a signifi along the so t is a compan Planning an d to which w l along the so e Planning an for this deve dditional com nt will be ne ire City Atto ent recomme MEM ncil or of Plannin f a portion o West Cross he developm uare feet loc vard. y ficant amoun outh side of nion request nd Zoning C will provide outheastern nd Zoning C lopment, sub mments upon eded for the orney review nds approva 1 MORANDU ng of Lot 1, Blo sing Additio ment of four cated at the nt of plattin f Southweste t to the site p Commission. mutual acc property line Commission bject to the f n detail engi shared drive w. al of this repl UM ock 3R, of th on Lot 1, B (4) office/w southeast c ng and repla ern, between plan for four . There wi ess when th e. unanimousl following co neering revi eway on Sou lat he Park Wes Block A, to warehouse bu orner of Fre atting activi n Freeport P r office/ware ill be a shar he property t ly recommen onditions: iew uthwestern B st Commerce establish ne uildings cont eeport Parkw ity, this is Parkway and ehouse buildi red drivewa to the east d nded approv Boulevard. e Center ecessary taining a way and the first d S. Belt ings that ay along develops, val of the ITEM # 13 Page 1 of 2 CITY OF COPPELL PLANNING DEPARTMENT STAFF REPORT Park West Crossing, Lot 1, Block A, Replat P&Z HEARING DATE: August 15, 2013 C.C. HEARING DATE: September 10, 2013 STAFF REP.: Marcie Diamond, Assistant Director of Planning LOCATION: SEC of Freeport Parkway & Southwestern Boulevard SIZE OF AREA: 22.5 acres of property CURRENT ZONING: LI (Light Industrial) REQUEST: A replat of a portion of Lot 1, Block 3R, of the Park West Commerce Center Addition, to establish necessary easements to allow the development of four (4) office/warehouse buildings containing a total of 307,500 square feet. APPLICANT: Owner: Applicant Pacific Resources Associates, LLC B. David Littleton 15350 SW Sequoia Pkwy, STE 300 Halff Associates, Inc Portland, Oregon 97224 1201 Bowser Road Richardson, Texas 75081 214-346-6213 dlittleton@halff.com HISTORY: The original plat for Park West Commerce Center, which encompassed 328 acres, was established in 1990. Since that time, various lots have been platted and replatted to allow industrial/warehouse developments. A replat of Blocks 3 & 4 (47.64 acres) of the Park West Commerce Addition into one lot (Lot 1, Block 3R) which abandoned various street rights-of-way, utility, railroad easements, and provided for the dedication of necessary easements on site and rights-of-way for Southwestern Boulevard and Freeport Parkway was approved in 2009. The subject property is the western portion of Lot 1, Block 3R, HISTORIC COMMENT: Nothing of historic identity was found on the subject property. TRANSPORTATION: Southwestern Boulevard is designated on the Thoroughfare Plan as a four-lane undivided thoroughfare, and is built to standard within a 90-foot right-of-way. Freeport Parkway is designated on the Thoroughfare Plan as a 4/6-lane divided thoroughfare, and is built as a 4-lane divided thoroughfare within 100-foot of right-of-way. ITEM # 13 Page 2 of 2 SURROUNDING LAND USE & ZONING: North: industrial/office/warehouse; “LI”, Light Industrial South: vacant property: “LI”, Light Industrial East: vacant property: “LI”, Light Industrial West: existing warehouse/office buildings; “LI”, Light Industrial COMPREHENSIVE PLAN: Coppell 2030, A Comprehensive Master Plan, shows this property as appropriate for Industrial Special District, the use for which the surroundings properties are being used. DISCUSSION: This is a companion request to the site plan to allow the development of four office warehouse buildings totaling 307,500 square feet of development. As mentioned in the History Section of this report, this property has been the subject of several replats to abandon and establish various easements. This replat removes this 22.44 acre tract from the Park West Commerce Center Addition, and establishes a new addition, Park West Crossing. This Replat provides all fire lane, utility and hike and bike easements needed to support the proposed development. There are several minor drafting errors which need to be addressed prior to the re- submission for Council consideration including: • Revise the front yard setback along Freeport Parkway and Southwestern Blvd. to 60 feet, as required in the LI district when there is parking in front of the building; • Re-title the sheet to “Replat” from “Final Plat” and, • Correct the name of the plat in the City Secretary’s Signature block. RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION: Staff is recommending APPROVAL of Park West Crossing, Lot 1, Block A, Replat, subject to the following conditions: 1. There may be additional comments upon detail engineering review. 2. Off-site easement will be needed for the shared driveway on Southwestern Boulevard. 3. Re-title sheet Replat instead of Final Plat 4. Revise the front yard setback along Freeport Parkway and Southwestern Blvd to 60 feet. 5. Correct the plat name in the City Secretary’s Signature block. ALTERNATIVES: 1. Recommend approval of the request 2. Recommend disapproval of the request 3. Recommend modification of the request ATTACHMENTS: 1. Replat SITUATED IN THE OF FOR CITY OF COPPELL, DALLAS COUNTY, TEXAS JAMES A. SIMMONS SURVEY, ABSTRACT NO.1296 PREPARED BY ENGINEER-SURVEYOR:DEVELOPER/OWNER: (INSTRUMENT NO. 201000046397 O.P.R.D.C.T) PARK WEST COMMERCE CENTER BLOCK 3R, LOT 1 BEING A RE-PLAT OF A PART OF BENCHMARKS ELEV. 516.57' E 2426479.59 N 7032503.22 FEET WEST OF COPPELL ROAD. OF SOUTHWESTERN BOULEVARD, APPROXIMATELY 860 "X" CUT SET ON WEST END OF INLET ON THE NORTH SIDE TP 601: ELEV. 516.87' E 2427172.79 N 7032556.44 APPROXIMATELY 263 FEET WEST OF COPPELL ROAD. ON THE NORTH SIDE OF SOUTHWESTERN BOULEVARD, AN ALUMINUM MARKER SET IN THE CENTER OF AN INLET CITY OF COPPELL BENCHMARK #13: PACIFIC RESOURCES ASSOCIATES, LLC TELE. 503-624-6300 FAX 503-624-7755 PORTLAND, OREGON 97224 15350 SW SEQUOIA PARKWAY Suite 300 PACIFIC RESOURCES ASSOCIATES, LLC PARK WEST CROSSING BLOCK A, LOT 1 LOCATION MAP NOT TO SCALE NORTH NORTHHOWELLBULLOCKBELT LINE LAKE GRAPEVINE CREEK CIT Y CIT Y BETHEL 635 COPPELLAIRLINEFREEPORTROYALDART CITYLIMITSOUTHWESTERN BLVD. P K WY. FRITZ DR.S. DENTON TAPS. BELTLINE RD.DRIVE LYNDON B. J O H NS O N DRIVEWRANGLERENTERPRISEEXECUTIVEah2585HALFFI:\29000s\29527\CADD\Sheets\V401-PP-29527.dgn8/28/201310:05:22 AM(214) 346-6200 AVO. 29527 JULY 2013 1201 NORTH BOWSER ROAD RICHARDSON, TEXAS 75081 HALFF ASSOCIATES INC. ENGINEERS ~ SURVEYORS 214-346-6200 RICHARDSON, TX. 75081 1201 N. BOWSER HALFF ASSOCIATES, INC.N1209060300 SCALE: 1"=60'ABSTRACT NO. 1296JA SIMMONS SURVEYABSTRACT NO. SA&MG RR CO SURVEYSOUTHWESTERN BLVD.(VARIABLE WIDTH R.O.W.)FREEPORT PKWY. (VARIABLE WIDTH R.O.W.)GRAP E VI NE CRE E KSURVEY ABSTRACT LINE 26' FIRE LANE26' FIRE LANE 26' FIRE LANE26' FIRE LANE 24' FIRE LANE24' FIRE LANE24' FIRE LANE24' FIRE LANE24' FIRE LANE24' FIRE LANECL= 251.17' L= 252.30' R= 770.00' CL= 46.55' L= 46.56' R= 674.24' 63.72' D.R.D.C.T. VOL. 79074, PG. 69-72 10' UTILITY EASEMENT REMNANT OF O.P.R.D.C.T. INST. NO. 201000046397 DRAINAGE EASEMENT D.R.D.C.T. BIKE ESMT.) (VOL. 201000046397, PG. , HIKE & (VOL. 90218, PG. 3264, UTILITY ESMT.) AND HIKE & BIKE TRAIL EASEMENT 20' UTILITY, DRAINAGE, MAINTENANCE, D.R.D.C.T. VOL. 81090, PG. 480 EASEMENT 15' DRAINAGE & UTILITY D.R.D.C.T. VOL. 90218, PG. 3264 20' UTILITY EASEMENT CL= 92.23' L= 92.28' R= 795.00' INSET NOT TO SCALE 1/2 O.P.R.D.C.T. INSTRUMENT NO. 201000046397 PARK WEST COMMERCE CENTER BLOCK 3R LOT 1 REMAINDER OF CLIP EASEMENT 25'x25' CORNER 22.447 ACRES OR 977,808 SQUARE FEET PARK WEST CROSSING BLOCK A LOT 1 F1F2F3 F5F6 F7F8F9F10F11F12 F13 F14F15F16 F17F18F19F20F21 F22F23F24 N 00°04'52" W 260.58' S 00°04'52" E 729.08' N 00°04'52" W 292.87'N 89°55'08" E 241.00'S 89°55'08" W 206.49'N 00°04'52" W 765.22' S 00°04'52" E 737.50' N 00°04'52" W 364.46' S 00°04'52" E 379.31'197.21' S 89°55'08" WN 89°55'08" E 197.21'S 89°55'08" W 215.51'N 89°55'08" E 180.99'S 89°55'08" W 205.99'N 89°55'08" E 205.99'FC1FC2 FC3FC5FC6FC7FC9 F C1 0 F C1 1 FC 12FC13FC15FC16 F4FC 4W1W2W3W4 A1A2A3A4 W5 W6W7W8 FC14FC8WATER EASEMENT WATER EASEMENT 60' FRONT YARD SETBACK LINE 10' SIDE YARD SETBACK LINE 10' SIDE YARD SETBACK LINE (BY SEPARATE INSTRUMENT) ACCESS & UTILITY EASEMENT PARK WEST COMMERCE CENTER BLOCK 3R, LOT 1 REMAINDER OF CROSSING PARK WEST LOT 1 BLOCK A, TABLE CURVEEASEMENT CURVE DELTA R T L CB CL FC1 30.00'30.00'47.12' ES 42.43' FC2 30.00'30.00'47.12' EN 42.43' FC3 54.00'24.98'46.79' EN 45.34' FC4 30.00'15.31'28.31' EN 27.28' FC5 54.00'28.89'53.05' WS 50.95' FC6 65.00'31.61'58.84' WS 56.85' FC7 54.00'54.00'84.82' WS 76.37' FC8 30.00'30.00'47.12' WS 42.43' FC9 56.00'17.42'33.77' WS 33.26' FC10 54.00'28.38'52.26' WS 50.24' FC11 30.00'15.77'29.03' EN 27.91' FC12 30.00'9.33'18.09' EN 17.82' FC13 70.00'70.00'109.96' WN 98.99' FC14 70.00'70.00'109.96' EN 98.99' FC15 45.00'45.00'70.69' WN 63.64' FC16 45.00'45.00'70.69' EN 63.64' TABLEEASEMENT EASEMENT LANEFIRE LINE BEARING DISTANCE F1 EN 40.00' F2 ES 38.99' F3 WS 62.75' F4 WN 23.50' F5 EN 40.00' F6 ES 22.86' F7 WS 105.70' F8 WS 24.19' F9 WS 45.99' F10 WN 30.00' F11 EN 45.99' F12 ES 24.19' F13 EN 102.80' F14 WS 25.34' F15 WS 45.99' F16 WN 40.25' F17 EN 46.00' F18 ES 25.34' F19 WS 24.19' F20 WS 46.00' F21 WN 30.00' F22 EN 46.00' F23 ES 24.19' F24 WN 98.14' EASEMENTWATER W1 EN 15.00' W2 ES 10.05' W3 WS 15.00' W4 WN 10.06' W5 WN 15.01' W6 EN 25.03' W7 ES 15.00' W8 WS 25.01' EASEMENT UTILITY ANDACCESS A1 EN 73.87' A2 WS 83.15' A3 WS 54.25' A4 WN 75.07' RE-PLAT 60' FRONT YARD SETBACK LINE SITE PROJECT SITUATED IN THE OF FOR CITY OF COPPELL, DALLAS COUNTY, TEXAS JAMES A. SIMMONS SURVEY, ABSTRACT NO.1296 PREPARED BY ENGINEER-SURVEYOR:DEVELOPER/OWNER: (INSTRUMENT NO. 201000046397 O.P.R.D.C.T) PARK WEST COMMERCE CENTER BLOCK 3R, LOT 1 BEING A RE-PLAT OF A PART OF BENCHMARKS ELEV. 516.57' E 2426479.59 N 7032503.22 FEET WEST OF COPPELL ROAD. OF SOUTHWESTERN BOULEVARD, APPROXIMATELY 860 "X" CUT SET ON WEST END OF INLET ON THE NORTH SIDE TP 601: ELEV. 516.87' E 2427172.79 N 7032556.44 APPROXIMATELY 263 FEET WEST OF COPPELL ROAD. ON THE NORTH SIDE OF SOUTHWESTERN BOULEVARD, AN ALUMINUM MARKER SET IN THE CENTER OF AN INLET CITY OF COPPELL BENCHMARK #13: PACIFIC RESOURCES ASSOCIATES, LLC TELE. 503-624-6300 FAX 503-624-7755 PORTLAND, OREGON 97224 15350 SW SEQUOIA PARKWAY Suite 300 PACIFIC RESOURCES ASSOCIATES, LLC PARK WEST CROSSING BLOCK A, LOT 1 ah2585HALFFI:\29000s\29527\CADD\Sheets\V402-PP-29527.dgn8/28/201310:06:06 AM(214) 346-6200 AVO. 29527 JULY 2013 1201 NORTH BOWSER ROAD RICHARDSON, TEXAS 75081 HALFF ASSOCIATES INC. ENGINEERS ~ SURVEYORS 214-346-6200 RICHARDSON, TX. 75081 1201 N. BOWSER HALFF ASSOCIATES, INC. The streets and alleys are dedicated for street purposes. The easements and public use areas, as shown, are dedicated for the public use forever for the purposes indicated on this limits the use to particular utilities, said use by public utilities being subordinate to the public's and City of Coppell's use thereof. The City of Coppell and public utility entities shall have the right to remove and keep removed all or parts of any buildings, fences, trees, shrubs or other improvements or growths, which may in any way endanger or interfere with the construction, maintenance, or efficiency of their respective systems in said easements. The City of Coppell and public utility entities shall at all times have the full right of ingress and egress to or from their respective easements for the purpose of constructing, reconstructing, inspecting, patrolling, maintaining, reading meters, and adding to or removing all or parts of their respective systems without the necessity at any time of procuring permission from anyone. That the undersigned do hereby covenant and agree that they shall construct upon the fire lane easements, as dedicated and shown hereon, a hard surface and that they shall maintain the same in a state of good repair at all times and keep the same free and clear of any structures, fences, trees, shrubs, or other improvements or obstruction including, but not limited to, the parking of motor vehicles, trailers, boats or other impediments to the access of fire apparatus. The maintenance of paving on the fire lane easements is the responsibility of the owner, and the owner shall post and maintain appropriate signs in conspicuous places along such fire lanes stating "Fire Lane, No Parking". The police or his duly authorized representative is hereby authorized to cause such fire lanes and utility easements to be maintained free and unobstructed at all times for fire department and emergency use. The undersigned do covenant and agree that public access easements may be utilized by any person or the general public for ingress and egress to other real property, and for the purpose of general public vehicular and pedestrian use and access, and for fire department and emergency use in, along, upon and across said premises with the right and privilege at all times of the City of Coppell, its agents, employees, workmen and representatives having ingress, egress and regress in, along, upon and across said premises. the City of Coppell, Texas. WITNESS OUR HANDS, this the day of , 2013. I, the undersigned, a Notary Public in and for said County, in the State aforesaid, or placed upon, over or across the easements as shown, except pavement, parking lots, and that landscape improvements may be placed in landscape easements, or as specified by planned development, if approved by the City of Coppell. In addition, utility easements may also be used for the mutual use and accommodation of all public utilities desiring to use or using the same unless the easement STATE OF COUNTY OF of Directors of said partnership, as their free and voluntary act, and as the free and voluntary act and deed of said partnership, as managing member of and for and on behalf appeared before me this day in person, and severally acknowledged that as such officer signed and delivered the said instrument, pursuant to authority given by the Board to be the same person whose name is subscribed to the foregoing instrument, This replat approved subject to all replatting ordinances, rules, regulations and resolutions of replat. No buildings, fences, trees, shrubs or other improvements or growths shall be constructed NOTARY PUBLIC My commission expires: APPROVED AND ACCEPTED BY: (Print Name) Date of Approval (Print Name) Date of Approval (Print Name) Date of Approval (Print Name) Date of Approval ATMOS ENERGY VERIZON GIVEN UNDER MY HAND AND SEAL OF OFFICE on this day of , 2013. TIME WARNER CABLE ONCOR ELECTRIC DELIVERY COMPANY 48113C0135 J, dated August 23, 2001 for Dallas County, Texas and Incorporated Areas. 2. Floodplain information is based on FEMA Flood Insurance Rate Map No. square mile; and areas protected by levees from 100-year flood". year flood with average depths of less than 1-foot or with drainage areas less than 1 year floodplain. Zone "X" (shaded) is defined as "Areas of 500-year flood; areas of 100- (shaded). Zone "X" (unshaded) is defined as "Areas determined to be outside the 500- 1. By graphical plotting subject tract lies within Zone "X"(unshaded) and Zone "X" FLOODPLAIN NOTE: RECOMMENDED FOR APPROVAL: Chairman Planning & Zoning Commission Date of Approval City of Coppell, Texas APPROVED AND ACCEPTED: City of Coppell, Texas The undersigned, the City Secretary of the City of Coppell, Texas, hereby certifies that Addition to the City of Coppell was submitted to the City Council on the day of , 2013, and the Council, by formal action, then and there accepted the dedication of streets, alleys, parks, easements, public places, and water and sewer lines, as shown and set forth in and upon said plat, and said Council further authorized the Mayor to note the acceptance thereof signing his name as hereinabove subscribed. WITNESS MY HAND, this the day of , 2013. City Secretary Mayor Date of Approval Floodplain Administrator Date has been filed with the City of Coppell Floodplain Administrator on , 2013. FLOODPLAIN ORDINANCE NOTE: Floodplain Development Permit Application No. 2/2 DO HEREBY CERTIFY THAT personally known to me to be the of Title:___________________ Name:__________________ By:_____________________ a Delaware limited liability companyPacific Resources Associates LLC, My commission expires: NOTARY PUBLIC in and for the STATE OF TEXAS GIVEN UNDER MY HAND AND SEAL OF OFFICE on this the day of , 2013. and consideration therein expressed, and the capacity therein stated. to the forgoing instrument and acknowledged to me that he executed the same for the purpose personally appeared Andrew J. Shafer, known to me to be the person whose name is subscribed BEFORE ME, the undersigned, a Notary Public in and for said county and state on this day COUNTY OF DALLAS STATE OF TEXAS TEXAS NO. 5017 REGISTERED PROFESSIONAL LAND SURVEYOR direction and supervision on , 2013, and that the locations of all monuments shown are correct. hereon accurately represents the property as determined by an on the ground survey made under my I, Andrew J. Shafer, Registered Professional Land Surveyor, do hereby certify that the replat shown SURVEYOR'S CERTIFICATE of Pacific Resources Associates LLC, for the uses and purpose therein set forth. } CERTIFICATEOWNER'S } TEXAS OFSTATE } DALLAS OFCOUNTY follows: as described particularly more being and(O.P.R.D.C.T.), Texas County, Dallas of Records Public Official the of201300122365 No. Document in recordedas LLC, Associates ResourcesPacific toDeed Warranty in described land of tractthat of partbeing and (O.P.R.D.C.T.), Texas County, Dallas of Records Public Official the of201000046397 Number Instrument in recorded Coppell of City the to addition anAddition, 3R Block 1, Lot Center, Commerce WestPark ofpart being and Texas,County, Dallas 1296, Number Abstract Survey, Simmons A. James the insituated land of tract a of owner the is LLC Associates Resources PacificWHEREAS Addition; 3R Block 1, Lot Center, Commerce West Park said ofcorner northwest original the for found cap") "with as to referred(hereinafter "HALFF" stamped cap plastic yellow with rod iron 5/8-inch a atCOMMENCING right-of-way); widthvariable (a Parkway Freeport of line right-of-way east the withright-of-way) wide foot 67.44 called (a Boulevard Southwestern of line right-of-waysouth the of intersection the at being point said tract, described hereinthe of BEGINNING OF POINT the and 3R Lot said of corner northwest the tofeet 7.54 of distance a West, seconds 15 minutes 07 degrees 06 SouthTHENCE corner; forset cap with rod iron1/2-inch ato feet 698.23 of distance a line,right-of-way south said along East, seconds 28 minutes 29 degrees 85 NorthTHENCE corner; for set cap with rod iron 1/2-inch ato feet 802.12 of distance a 3R, Lot said across and over and lineright-of-way south said departing East, seconds 52 minutes 04 degrees 00 SouthTHENCE wide); 300-foot (called A" "Split asknown tract acre 24.8648 called a Creek, Grapevine of line northwesterlycommon the on being point said 3R, Lot said of line southeasterly the oncorner for set cap with rod iron 1/2-inch a to feet 63.72 of distance a 3R,Lot said across continuing East, seconds 41 minutes 31 degrees 55 SouthTHENCE feet; 46.55 of distance a West, seconds01 minutes 27 degrees6 3 South bears chord whose and feet, 674.24 ofradius a having right, the to curve circular tangent a of curvature ofpoint thefor found cap with rod iron 5/8-inch a to feet08.28 1,2 of distancea line, common said along West, seconds 19 minutes 28 degrees 34 SouthTHENCE feet; 251.17 of distance a West, seconds 04minutes 28 degrees 09 North bears chord whose feet, 770.00 of radius ahaving right the to curve circular non-tangent a on being point saidParkway, Freeport of line right-of-way east said on 3R Lot said of cornersouthwest the for found cap with rod iron 5/8-incha to feet 46.56 ofdistance arc an seconds, 25 minutes 57 degrees 03 of angle central a throughcurve, said along and line common said along continuing Southwesterly,THENCE ; corner found cap with rod iron 5/8-inch a to feet 252.30 ofdistance arc an seconds, 26 minutes 46 degrees 18 of angle central athrough curve, said along and 3R Lot of line west common and lineright-of-way east said along and line common said departing Northerly,THENCE feet; 92.23 of distance a East, seconds 44 minutes 14 degrees 03 Northbears chord whose feet, 795.00 of radius a having right the to curvecircular non-tangent a of beginning the for set cap with rod iron 1/2-inch a tofeet ,477.02 1 of distancea 3R, Lot of line west and line right-of-way eastcommon said along continuing West, seconds 52 minutes 04 degrees 00 NorthTHENCE less. or more land, of acres 22.447 or feetsquare 977,808 CONTAINING AND BEGINNING OF POINT the to feet 92.28 ofdistance arc an seconds, 02 minutes 39 degrees 06 of angle central athrough curve, said along and line common said along continuing,erly NorthTHENCE PACIFIC RESOURCES ASSOCIATES LLC, a Delaware limited liability company and personally known to me streets and alleys shown thereon. Dallas County, Texas, and does hereby dedicate, in fee simple to the public use forever, the described property as LOT 1, BLOCK A, Park West Crossing, an addition to the City of Coppell, through its duly authorized officers, does hereby adopt this replat designating the herein above That PACIFIC RESOURCES ASSOCIATES LLC, a Delaware limited liability company, acting herein by and NOW THEREFORE, KNOW ALL MEN BY THESE PRESENTS: RE-PLAT the foregoing replat of Lot 1, Block A Park West Crossing an Master City of Coppell, Texas 255 Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2013-1245 File ID: Type: Status: 2013-1245 Agenda Item Passed 1Version: Reference: In Control: Planning 08/29/2013File Created: 09/10/2013Final Action: PD-266-SF-9, Shadow Ridge Estates - 5th Increment, Lots 1R-3R, Blk A File Name: Title: PUBLIC HEARING: Consider approval of Case No. PD-266-SF-9, Shadow Ridge Estates-5th Increment, Lots 1R-3R, Block A, a zoning change request from SF -12 (Single Family-12) to PD-266-SF-9 (Planned Development-266-SF-9), to allow the development of three (3) single-family lots on 0.8 acres of property located at the southeast corner of S. Coppell Road and Plantation Drive. Notes: Agenda Date: 09/10/2013 Agenda Number: 12. Sponsors: Enactment Date: Cover Memo.pdf, Staff Report.pdf, Site Plan.pdf, Tree Survey.pdf, Elevations.pdf Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 PassClose the Public Hearing and Approve 09/10/2013City Council Presentation: Gary Sieb, Director of Planning, made a presentation to Council. Mayor Hunt opened the Public Hearing and advised that no one signed up to speak. A motion was made by Councilmember Wes Mays, seconded by Councilmember Marvin Franklin, to close the Public Hearing and approve this Agenda Item subject to the following conditions: 1) There will be additional comments generated upon detailed engineering plan review; 2) Park Development fees are $1,285 per unit; 3) A Tree removal permit is required prior to the start of construction; and 4) Impact fees will be assessed for two of the lots. The motion passed by an unanimous vote. Action Text: Page 1City of Coppell, Texas Printed on 12/28/2017 Master Continued (2013-1245) Mayor Pro Tem Billy Faught, Councilmember Tim Brancheau, Councilmember Bob Mahalik, Councilmember Wes Mays, Councilmember Gary Roden, Councilmember Marvin Franklin, and Councilmember Aaron Duncan 7Aye: Text of Legislative File 2013-1245 Title PUBLIC HEARING: Consider approval of Case No. PD-266-SF-9, Shadow Ridge Estates-5th Increment, Lots 1R-3R, Block A, a zoning change request from SF -12 (Single Family-12) to PD-266-SF-9 (Planned Development-266-SF-9), to allow the development of three (3) single-family lots on 0.8 acres of property located at the southeast corner of S. Coppell Road and Plantation Drive. Summary The following P&Z conditions remain outstanding: 1.There will be additional comments generated upon detailed engineering plan review. 2.Park Development fees are $1,285 per unit. 3.A Tree removal permit is required prior to the start of construction. 4.Impact fees will be assessed for two of the lots. Staff Recommendation: On August 15, 2013, the Planning Commission unanimously recommended approval of this ZONING CHANGE (7-0), subject to the above -stated conditions. Commissioners Goodale, Sarma, Robinson, Haas, Sangerhausen, Darling and Portman voted in favor; none opposed. The Planning Department recommends APPROVAL. Goal Icon: Sense of Community Special Place to Live Page 2City of Coppell, Texas Printed on 12/28/2017 To: From: Date: Reference: 2030: Introductio The subject was platted two lots into Analysis: On August Planned Dev 1. Ther 2. Park 3. A Tr 4. Impa Legal Revie This item do Fiscal Impa None Recommen The Plannin Attachmen Staff Report Mayor an Gary L. S Septemb A reques family lo Sense of on: property co in Decembe o three, remo 15, 2013 the velopment. re will be ad k Developme ree removal act fees will ew: oes not requi act: ndation: ng Departme ts: t with attach nd City Coun Sieb, Directo er 10, 2013 st for a Plan ots at the nor f Communit ontains one s er 2003 from oving the ex e Planning an The followi dditional com ent fees are $ permit is req be assessed ire City Atto ent recomme hments: Site MEM ncil or of Plannin nned Develo rtheast corne ty, Special P single family m one lot into isting home nd Zoning C ing condition mments gene $1,285 per u quired prior d for two of t orney review nds approva Plan, Tree S 1 MORANDU ng opment to a er of South C Place to live y home, wh o two lots. T and building Commission ns remain ou erated upon d unit. to the start o the lots. w. al of this Plan Survey and T UM allow the de Coppell Road hich was con The current p g three new unanimousl utstanding: detailed engi of constructi nned Develo Typical Elev evelopment d and Planta nstructed in proposal inc homes. ly recommen ineering plan ion. opment Distr vations. of three (3) ation Drive. 1935. The p cludes dividi nded approv n review. rict ) single- property ng these val of the ITEM # 4 Page 1 of 3 CITY OF COPPELL PLANNING DEPARTMENT STAFF REPORT Case No.: PD-266-SF-9, Shadow Ridge Estates-5th Increment Lots 1R, 2R & 3R, Block A P&Z HEARING DATE: August 15, 2013 C.C. HEARING DATE: September 10, 2013 STAFF REP.: Matt Steer, City Planner LOCATION: SEC of South Coppell Road & Plantation Drive SIZE OF AREA: 0.8 acres of property CURRENT ZONING: SF-12 (Single Family-12) REQUEST: A zoning change to PD-266-SF-9 (Planned Development-266-SF-9), to allow the development of three (3) single-family lots. APPLICANT: Owner: Representative: Ziauddin Shams Baybridge Construction, LLC. 639 Beal Lane Al Amlani Coppell, Texas 75019 1010 Texas Star Court Euless, Texas 76040 (512) 897-8915 Al.amlani@baybridgeconstruction.com HISTORY: Per the Dallas County Appraisal District records, the existing 1,091 square-foot frame house on this property was constructed in 1935. A minor plat was approved in December 2003 allowing for this property to be divided into two lots. HISTORIC COMMENT: Within the Historic Resource Survey provided by the Historic Society, the property is defined as Priority C which is considered a “contributing structure within a defined neighborhood or district.” The survey goes on list the property as a minimal Traditional style home featuring a front gabled porch with wood posts and a gable end vent. TRANSPORTATION: Coppell Road is a two-lane collector built to standard within a 60-foot right-of-way. Plantation is a two-lane local road built to standard within a 60-foot right-of-way. SURROUNDING LAND USE & ZONING: North- single-family residential; PD-107-SF-7 South - single-family residential; SF-12 East - single-family residential; PD-95-SF-9 West - office/warehouse; PD-186-LI ITEM # 4 Page 2 of 3 COMPREHENSIVE PLAN: Coppell 2030, A Comprehensive Master Plan, shows this property as suitable for Residential Urban Neighborhood. This proposed development is compatible with this future land use designation. DISCUSSION: The subject property contains one-single family home, which was constructed in 1935. The property was platted in December 2003 from one lot into two. The current proposal includes dividing these two lots into three, removing the existing home and building three new homes. The property is currently zoned SF-12, requiring a minimum lot size of 12,000- square feet. The requested base zoning is SF-9 which allows for a lot minimum size of 9,000 square feet. The lots are proposed to range from 10,847-square feet to 16,084 square feet, between the SF-9 and SF-12 standards. The two lots fronting on Plantation are proposed to be 93 feet x 117 feet and the one fronting Coppell Road is proposed to be 87 feet x 187 feet. There are no alleys to the east of this property, and part of this request is a waiver of the alley requirement for these three lots. To be consistent with the existing lot patterns to the east, the new homes on Lots 1R and 2R will face Plantation Drive and will be front entry. A condition of the PD is that the garages not directly front Plantation, and that they be “swing”, side or rear entry, to be more compatible with the homes on Plantation. The proposed fence locations and building setbacks will match the existing setback patterns on Plantation Drive and Coppell Road. The two houses proposed on Plantation are proposed to be setback approximately 30 feet from Plantation Drive (front yard) and 30 feet from Coppell Road (street side yard). The Coppell Road facing home is required to be setback a minimum of 30’ from the right-of-way and actually shown at 65 feet from the right-of-way. As depicted on the Site Plan, the fences will be located on the property lines and will not project any closer to the street than the main structure. The proposed street side yard fence at Coppell Road is required to be setback 30’ from Coppell Road right-of-way. According to the Tree Survey, there are 10 existing trees on this property. Four of the trees are proposed to be removed; two for safety reasons; one is diseased and the other (25 cal. inch Post Oak) due to the proposed location of the residence. A tree removal permit is required prior to the removal of any of the trees and is listed as a condition of approval. Typical elevations have been submitted with the request. These will change depending on the location and orientation of the garages. They have been submitted to give a concept for what is being proposed to be built here and are expected to be redesigned prior to permitting. RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION: Staff is recommending APPROVAL of this request subject to the following conditions being met: 1. There will be additional comments generated upon detailed engineering plan review. 2. Park Development fees are $1,285 per unit. 3. A Tree removal permit is required prior to the start of construction. 4. Impact fees will be assessed for two of the lots. ITEM # 4 Page 3 of 3 5. Note on the Site Plan that garages will not be required to have alley access and that the homes fronting on Plantation will be required to have “swing”, side or rear entry garages which will not directly face Plantation. ALTERNATIVES: 1. Recommend approval of the request 2. Recommend disapproval of the request 3. Recommend modification of the request 4. Take under advisement for reconsideration at a later date ATTACHMENTS: 1. Site Plan 2. Tree Survey 3. Typical Elevations (2 Sheets) NPD CONDITIONSRequirementsSF-9SF-12Lot 1RLot 2RLot 3RMax Building Height, ft3535353535Min Front Yard, ft2530303030Min Side Yard, ft810% of width888Min Side Yard Adjacent to Side Street151530N/AN/AMin Rear Yard2020202020Min lot size9,00012,00010,90010,80016,000Min Lot Width, ft7585757575Min Lot Depth, ft 100110100100100Min Dwelling Size, sf1,600 1,800 2,500 2,500 2,500 Max Lot Coverage, %353535 35 35 Enclosed Parking Spaces222 2 - 32 - 3Exterior Walls Min % Masonary8080808080STREETSAN SEWMANHOLESGUY WIREELECTPPOLEGUY WIREPPOLEGUY WIREPPOLESAN SEWMANHOLESSAN SEWMANHOLESSTREETSTREETPPOLEPPOLE15'15'15'30'30'30'30'72'-6"36'-3"36'-3"S89°14'29"E 185.54'N00°37'09"E 203.42'(BASIS OF BEARINGS)N89°22'58"W 186.90'S00°14'11"W 202.97'30' BUILDING LINE8'8'20'8'8 ft WOODENFENCE8'20'15 ft Driveway2 CAR GARAGEPLANTATION DRIVE60' RIGHT-OF-WAYS. COPPELL ROAD60' RIGHT-OF-WAYFIREHYDRANTLOT 70, BLOCK DSHADOW RIDGE ESTATES,SECOND INCREMENTKEITH R. MARVINAND WIFE, EDITH MARVINVOL. 2004097, PG. 34405/8 INCH IRON RODSET WITH YELLOW CAPSTAMPED (DCA INC)ROD FOUND5/8 INCH IRON3/8 INCH IRONROD FOUNDP.K. NAIL FOUNDIN 5 INCH HACKBERRY3 CAR GARAGE2 or 3 CAR GARAGENOTES1. SIZE AND SHAPE OF FOUNDATION SLAB MAY CHANGE SUBJECT TO FINAL HOUSE DESIGN LAYOUT BUT WILL MEET MINIMUM AND MAXIMUM PD REQUIREMENTS.SITE PLANLOTS 1R, 2R AND 3R, BLOCK ASHADOW RIDGE ESTATES, FIFTH INCREMENTBEING A REPLAT OF LOTS 1 & 2, BLOCK A,SHADOW RIDGE ESTATES, FIFTH INCREMENTVOLUME 2004063, PAGE 29, D.R.D.C.T.IN THE ANDERSON SURVEY , ABSTRACT NO. 180.869 ACREST.OWNER:ZIAUDDIN SHAMS639 BEAL LANECOPPELL, TEXAS 75019PHONE: (214) 213-0889FAX: (214) 292-8841SITE PLAN DEVELOPED BY:BAYBRIDGE CONSTRUCTION, LLC1010 TEXAS STAR CTEULESS, TEXAS 76040PHONE: (512) 897-8915FAX: (817) 554-3150SCALE: 1" : 16' 0"10' UTILITY EASEMENTVOL. 85093, PG. 5585SidewalkPPOLEPPOLEWATERVALVEWATERVALVEPPOLEPPOLEPPOLEPPOLEPPOLEELECTPEDZONED PD-95(SF-9)RUBY ROAD60' RIGHT-OF-WAYCENTERLINECENTERLINESAN SEWMANHOLESMETERELECTRICDSLBOXCONCRETE ROADASPHALT ROADJERRY MACK NORTON, AND WIFEMINNIE JOYCE NORTONVOL. 73203, PG. 2041, D.R.D.C.T.ZONED SF-12Existing Curbs30' BUILDING LINEDRIVEWAYDRIVEWAYDRIVEWAYVOL. 85093, PG. 558577.07'17.45'61.15'447.00'VOL. 85093, PG. 558597.35'LOT 17X, BLOCK 1AMENDED PLAT OFDEER RUNZONED 2F-9VOL. 2000099, PG. 2289LOT 42, BLOCK FSHADOW RIDGE ESTATES,THIRD INCREMENTZONED PD-107(SF-7)VOL. 89068, PG. 2093114.37'83.00'69.09'177.13'69.09'5.65'LOT 41, BLOCK FSHADOW RIDGE ESTATES,SECOND INCREMENTZONED PD-95(SF-9)VOL. 85093, PG. 558520' ALLEY592.08'43.60'580.80'80' To Curb EntryONSITE BENCHMARKELEV. = 512.65'LOT 3R, BLOCK ADUKE-FREEPORT ADDITIONLOTS 3R, 3E-X1, 3R-X2, BLOCK AZONED PD-186-LIVOL. 2003046, PG. 00033, O.P.R.D.C.T.1303.87'962.81'SEWER LINE8" SANITARY10' UTILITY EASEMENTVOL. 2004063, PG. 29, O.P.R.D.C.T.ELEVATION: 505.56'10' UTILITY EASEMENTVOL. 2004063, PG. 29, O.P.R.D.C.T.PLAT BOUNDARYBeginning at an "X" set for corner in concrete, and being at the intersection of the East line of S. Coppell Road (a 60 foot right-of-way), and the South line of Plantation Drive (a 60 foot right-of-way);Thence South 89 Degrees 14 Minutes 29 Seconds East, along the South line of said Plantation Drive, a distance of 185.54 feet to a 5/8 inch iron rod found, and being the Northwest corner of Lot 70, Block D, of SHADOW RIDGE ESTATES, SECOND INCREMENT, an addition to the City of Coppell, Dallas County, Texas according to the Plat thereof recorded in Volume 85093, Page 5585, Deed Records, Dallas County, Texas, same being conveyed to Keith R. Marvin and wife, Edith Marvin by deed recorded in Volume 2004097, Page 3440, Deed Records, Dallas County, Texas;Thence South 00 Degrees 14 Minutes 11 Seconds West, along the West line of said Marvin tract, a distance of 202.97 feet to a p.k. nail found in a 5 inch hackberry tree for corner, and being in the North line of a tract of land conveyed to Jerry Mack Norton and wife, Minnie Joyce Norton by deed recorded in Volume 73203, Page 2041, Deed Records, Dallas County, Texas;Thence North 89 Degrees 22 Minutes 58 Seconds West, along the North line of said Norton tract, a distance of 186.90 feet to 3/8 inch iron rod found for corner, and being in the East line of said S. Coppell Road;Thence North 00 Degrees 37 Minutes 09 Seconds East, along the East line of said S. Coppell Road, a distance of 203.42 feet to the Point of Beginning and containing 37,838 square feet 8' WOODEN FENCE2 STORYHOUSESSAN SEWMANHOLEINLETINLET30' BUILDING LINECONCRETE ROADWATERMETER2 STORYHOUSE2 STORYHOUSESURVEYORCBG SURVEYING, INC.12025 SHILOH ROAD, STE. 203DALLAS, TEXAS 75228PHONE: (214) 349-9485FAX: (214) 349-2216www.cbgdfw.comDrawn By: RRCBG Job No. 1301523-1D.R.D.C.T.D.R.D.C.T.D.R.D.C.T.D.R.D.C.T.D.R.D.C.T.D.R.D.C.T.D.R.D.C.T.10'x10' SIDEWALK EASEMENTINST. NO. 20080046521, O.P.R.D.C.T.POINT OFBEGINNING92.77'92.77'N00°25'41"E 117.00'S89°38'02"E 186.32'93.16'93.16'117.64'116.37'85.78'86.60'LOT 1R10,907 sq.ft.0.250 acresLOT 2R10,847 sq.ft.0.249 acresLOT 3R16,084 sq.ft.0.369 acres60.0' R.O.W.60.0' R.O.W. KEITH R. MARVIN639 BEAL LANECOPPELL, TEXAS 75019PHONE: (214) 213-0889FAX: (817) 554-3150AND WIFE, EDITH VOL. 2004097, PG 3440D.R.D.C.T.TREE SURVEY#1#2#5#4#3#10#9#8#6#7Arboricultural ConsultantGreg. P. David, RCA/BCMATreeConsult, LLCP.O. Box 9, Muenster, TX 76252Phone: (866) 671-8733FAX: (866) 892-5010GROSS RETRIBUTION FOR PROTECTED TREESDetermination in Inches:INCHES (DBH) of TREE REMOVED _____25_______ inches (DBH)times (×) 1 inch× 1"equals (=)25GROSS RETRIBUTION in INCHES (DBH) _____25_______ inches (DBH)Determination in Dollars:GROSS RETRIBUTION in INCHES (DBH) _____25_______ inches (DBH)times $100.00× $100.00equals (=)2,500GROSS RETRIBUTION in DOLLARS $___2,500_________DETERMINATION of RETRIBUTION CREDITSGROSS RETRIBUTION_____25_______ inches (DBH)minus (-)PRESERVATION CREDIT:Trees Preserved on Site_____143_______ inches (DBH)divided by (°)Total Trees on Site__192__________ inches (DBH)equals (=)Preservation Percentage___74_________%times (×)Gross Retribution_____25_______ inches (DBH)equals (=)PRESERVATION CREDIT-_____18.5______ inches (DBH)minus (-)LANDSCAPING CREDIT-______0______ inches (DBH)equals (=)NET RETRIBUTION____6.5________ inches (DBH)times (×) $100.00× $100.00equals(=)CONTRIBUTION to CITY of COPPELLREFORESTATION and NATURAL AREAS FUND$___650.00_________ 32'-3 1/2"FIN. FLR.REAR ELEVATIONBRICK8:12 SLOPE (TYP)COMPOSITE SHINGLE S128Right ElevationFIN. FLR.FIN. FLR.10' 1" T.O. PL.9' 1" T.O. PL.Left ElevationFIN. FLR.FIN. FLR.10' 1" T.O. PL.9' 1" T.O. PL.BRICKBRICK OR MAN MADE STONEFront ElevationFIN. FLR.FIN. FLR.10' 1" T.O. PL.9' 1" T.O. PL.8:12 SLOPE (TYP)COMPOSITE SHINGLESBRICK OR MAN MADE STONEBRICK32'-3 1/2"Front Elevation (Angle View NW to SE)TYPICALELEVATION DRAWINGS1 of 2LOTS 1R, 2R AND 3R, BLOCK ASHADOW RIDGE ESTATES, FIFTH INCREMENTBEING A REPLAT OF LOTS 1 & 2, BLOCK A,SHADOW RIDGE ESTATES, FIFTH INCREMENTVOLUME 2004063, PAGE 29, D.R.D.C.T.IN THE ANDERSON SURVEY , ABSTRACT NO. 180.869 ACRESOWNER:ZIAUDDIN SHAMS639 BEAL LANECOPPELL, TEXAS 75019ELEVATIONS DEVELOPED BY:BAYBRIDGE CONSTRUCTION, LLC1010 TEXAS STAR CTEULESS, TEXAS 76040(512) 897-8915TYPICAL ELEVATIONSTHESE PLANS ARE INTENDED TO PROVIDE THEBASIC CONSTRUCTION INFORMATION NECESSARYTO DEPICT THE HOUSES TO BE BUILT.ELEVATIONS MAY DIFFER DUE TO THE LOCATION OF THE GARAGES ON THE SIDE AND REAR.ALL LOCAL CODES, ORDINANCES AND REQUIREMENTSTAKE PRESIDENCE OVER ANY PART OF THESE DRAWINGSWHICH MAY CONFLICT WITH THESE AGENCIES RULESAND/OR REGULATIONS AND BE ADHERED TO BEFORE ANDDURING CONSTRUCTION.DO NOT SCALE THESE DRAWINGS 9'-1 1/8"10'-3 3/4"32'-9 3/4"FIN FLR8:12 SLOPE (TYP)COMPOSITE SHINGLESBRICKBRICK OR STONEExterior Elevation Front32'-9 3/4"10'-10"FIN FLRExterior Elevation RightREAR ELEVATIONExterior Elevation LeftTHESE PLANS ARE INTENDED TO PROVIDE THEBASIC CONSTRUCTION INFORMATION NECESSARYTO DEPICT THE HOUSES TO BE BUILT.ELEVATIONS MAY DIFFER DUE TO THE LOCATION OF THE GARAGES ON THE SIDE AND REAR.ALL LOCAL CODES, ORDINANCES AND REQUIREMENTSTAKE PRESIDENCE OVER ANY PART OF THESE DRAWINGSWHICH MAY CONFLICT WITH THESE AGENCIES RULESAND/OR REGULATIONS AND BE ADHERED TO BEFORE ANDDURING CONSTRUCTION.DO NOT SCALE THESE DRAWINGSTYPICALELEVATION DRAWINGS2 OF 2LOTS 1R, 2R AND 3R, BLOCK ASHADOW RIDGE ESTATES, FIFTH INCREMENTBEING A REPLAT OF LOTS 1 & 2, BLOCK A,SHADOW RIDGE ESTATES, FIFTH INCREMENTVOLUME 2004063, PAGE 29, D.R.D.C.T.IN THE ANDERSON SURVEY , ABSTRACT NO. 180.869 ACRESOWNER:ZIAUDDIN SHAMS639 BEAL LANECOPPELL, TEXAS 75019ELEVATIONS DEVELOPED BY:BAYBRIDGE CONSTRUCTION, LLC1010 TEXAS STAR CTEULESS, TEXAS 76040(512) 897-8915TYPICAL ELEVATIONS Master City of Coppell, Texas 255 Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2013-1246 File ID: Type: Status: 2013-1246 Agenda Item Passed 1Version: Reference: In Control: Planning 08/29/2013File Created: 09/10/2013Final Action: Shadow Ridge Estates - 5th Increment, Lots 1R-3R, Blk A, RP File Name: Title: PUBLIC HEARING: Consider approval of the Shadow Ridge Estates-5th Increment, Lots 1R, 2R & 3R, Block A, Replat, a replat of Lots 1 and 2 of the Shadow Ridge Estates-5th Increment, to allow the development of three (3) single-family lots on 0.8 acres of property located at the southeast corner of S. Coppell Road and Plantation Drive. Notes: Agenda Date: 09/10/2013 Agenda Number: 13. Sponsors: Enactment Date: Cover Memo.pdf, Staff Report.pdf, Replat.pdfAttachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 PassClose the Public Hearing and Approve 09/10/2013City Council Presentation: Gary Sieb, Director of Planning, made a presentation to Council. Mayor Hunt opened the Public Hearing and advised that no one signed up to speak. A motion was made by Councilmember Wes Mays, seconded by Councilmember Aaron Duncan, to close the Public Hearing and approve this Agenda Item subject to the following conditions: 1) Additional comments may be generated upon detailed engineering plan review; 2) A tree removal permit is required prior to the start of construction; and 3) Park development fees of $1,285.00 are required per unit. The motion passed by an unanimous vote. Action Text: Page 1City of Coppell, Texas Printed on 12/28/2017 Master Continued (2013-1246) Mayor Pro Tem Billy Faught, Councilmember Tim Brancheau, Councilmember Bob Mahalik, Councilmember Wes Mays, Councilmember Gary Roden, Councilmember Marvin Franklin, and Councilmember Aaron Duncan 7Aye: Text of Legislative File 2013-1246 Title PUBLIC HEARING: Consider approval of the Shadow Ridge Estates-5th Increment, Lots 1R, 2R & 3R, Block A, Replat, a replat of Lots 1 and 2 of the Shadow Ridge Estates -5th Increment, to allow the development of three (3) single-family lots on 0.8 acres of property located at the southeast corner of S. Coppell Road and Plantation Drive. Summary The following P&Z conditions remain outstanding: 1.Additional comments may be generated upon detailed engineering plan review. 2.A tree removal permit is required prior to the start of construction. 3.Park development fees of $1,285.00 are required per unit. Staff Recommendation: On August 15, 2013, the Planning Commission unanimously recommended approval of this REPLAT (7-0), subject to the above -stated conditions. Commissioners Goodale, Sarma, Robinson, Haas, Sangerhausen, Darling and Portman voted in favor; none opposed. The Planning Department recommends APPROVAL. Goal Icon: Sense of Community Special Place to Live Page 2City of Coppell, Texas Printed on 12/28/2017 To: From: Date: Reference: 2030: Introductio The subject was platted two lots into Analysis: On August replat. The 1. Add 2. A Tr 3. Park Legal Revie This item do Fiscal Impa None Recommen The Plannin Attachmen Staff Report Mayor an Gary L. S Septemb A reques developm Road and Sense of on: property co in Decembe o three, remo 15, 2013 the following co itional comm ree removal k Developme ew: oes not requi act: ndation: ng Departme ts: t with Repla nd City Coun Sieb, Directo er 10, 2013 st to replat 0 ment of thre d Plantation f Communit ontains one s er 2003 from oving the ex e Planning an onditions rem ments may b permit is req ent fees are $ ire City Atto ent recomme at MEM ncil or of Plannin 0.8 acres of ee (3) single Drive. ty, Special P single family m one lot into isting home nd Zoning C main outstan be generated quired prior $1,285 per u orney review nds approva 1 MORANDU ng f the Shadow e-family lots Place to live y home, wh o two lots. T and building Commission nding: upon detaile to the start o unit. w. al of this Rep UM w Ridge Est s at the nort hich was con The current p g three new unanimousl ed engineeri of constructi plat tate-5th Incr rtheast corne nstructed in proposal inc homes. ly recommen ing plan revi ion. rement, to al er of South 1935. The p cludes dividi nded approv iew. llow the Coppell property ng these val of the ITEM # 5 Page 1 of 2 CITY OF COPPELL PLANNING DEPARTMENT STAFF REPORT Shadow Ridge Estates-5th Increment, Lots 1R, 2R & 3R, Block A, Replat P&Z HEARING DATE: August 15, 2013 C.C. HEARING DATE: September 10, 2013 STAFF REP.: Matt Steer, City Planner LOCATION: SEC of South Coppell Road & Plantation Drive SIZE OF AREA: 0.8 acres of property CURRENT ZONING: SF-12 (Single Family-12) REQUEST: A replat of Lots 1 & 2 of the Shadow Ridge Estates-5th Increment, to allow the development of three (3) single-family lots. APPLICANT: Owner: Representative: Ziauddin Shams Baybridge Construction, LLC. 639 Beal Lane Al Amlani Coppell, Texas 75019 1010 Texas Star Court Euless, Texas 76040 (512) 897-8915 Al.amlani@baybridgeconstruction.com HISTORY: Per the Dallas County Appraisal District records, the existing 1,091 square-foot frame house on this property was constructed in 1935. A minor plat was approved in December 2003 allowing for this property to be divided into two lots. HISTORIC COMMENT: Within the Historic Resource Survey provided by the Historic Society, the property is defined as Priority C which is considered a “contributing structure within a defined neighborhood or district.” The survey goes on list the property as a minimal Traditional style home featuring a front gabled porch with wood posts and a gable end vent. TRANSPORTATION: Coppell Road is a two-lane collector built to standard within a 60-foot right-of-way. Plantation is a two-lane local road built to standard within a 60-foot right-of-way. SURROUNDING LAND USE & ZONING: North- single-family residential; PD-107-SF-7 South - single-family residential; SF-12 East - single-family residential; PD-95-SF-9 West - office/warehouse; PD-186-LI ITEM # 5 Page 2 of 2 COMPREHENSIVE PLAN: Coppell 2030, A Comprehensive Master Plan, shows this property as suitable for Residential Urban Neighborhood. This proposed development is compatible with this future land use designation. DISCUSSION: This is the companion request to the PD-266-SF-9 rezoning. The purpose of the plat is to divide two lots into three, revise the front yard building line from 15 feet to 30 feet on Coppell Road, establish a minimum 30 foot fence setback line on Plantation Drive and Coppell Road and permit the waiver to the alley requirement. Staff is recommending approval subject to the comments listed below. RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION: Staff is recommending APPROVAL of this replat subject to the following conditions being met: 1. Additional comments may be generated upon detailed engineering plan review. 2. A tree removal permit is required prior to the start of construction. 3. Park development fees of $1,285.00 are required per unit. 4. Revise purpose statement to read, “The purpose of this replat is to divide two lots into three, to revise the front yard building line from 15 feet to 30 feet on Coppell Road, establish a minimum 30 foot fence setback line on Plantation Drive and Coppell Road and permit the waiver to the alley requirement. ALTERNATIVES: 1. Recommend approval of the request 2. Recommend disapproval of the request 3. Recommend modification of the request ATTACHMENTS: 1. Replat Master City of Coppell, Texas 255 Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2013-1248 File ID: Type: Status: 2013-1248 Agenda Item Passed 1Version: Reference: In Control: Planning 08/29/2013File Created: 09/10/2013Final Action: S-1137R4, First United Methodist Church-Ministry Building File Name: Title: PUBLIC HEARING: Consider approval of Case No. S-1137R4, First United Methodist Church-Ministry Building, a zoning change request from S -1137R (Special Use Permit-1137 Revised) to S-1137R4 to (Special Use Permit-1137 Revision 4), to allow the construction of a 18,547-square-foot building on seven (7) acres of property located at 425 Heartz Road. Notes: Agenda Date: 09/10/2013 Agenda Number: 14. Sponsors: Enactment Date: CC Memo.pdf, Staff Report.pdf, Site Plan.pdf, Color Elevations.pdf, Floor Plan.pdf, Landscape Plan & Tree Survey.pdf Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 PassClose the Public Hearing and Approve 09/10/2013City Council Presentation: Gary Sieb, Director of Planning, made a presentation to Council. Mayor Hunt opened the Public Hearing and advised that no one signed up to speak. A motion was made by Councilmember Marvin Franklin, seconded by Mayor Pro Tem Billy Faught, to close the Public Hearing and approve this Agenda Item subject to the following conditions: 1) Additional comments may be generated upon detailed engineering plan review; and 2) A tree removal permit is required prior to the start of construction. The motion passed by an unanimous vote. Action Text: Page 1City of Coppell, Texas Printed on 12/28/2017 Master Continued (2013-1248) Mayor Pro Tem Billy Faught, Councilmember Tim Brancheau, Councilmember Bob Mahalik, Councilmember Wes Mays, Councilmember Gary Roden, Councilmember Marvin Franklin, and Councilmember Aaron Duncan 7Aye: Text of Legislative File 2013-1248 Title PUBLIC HEARING: Consider approval of Case No. S-1137R4, First United Methodist Church-Ministry Building, a zoning change request from S -1137R (Special Use Permit-1137 Revised) to S-1137R4 to (Special Use Permit-1137 Revision 4), to allow the construction of a 18,547-square-foot building on seven (7) acres of property located at 425 Heartz Road. Summary The following P&Z conditions remain outstanding: 1.Additional comments may be generated upon detailed engineering plan review. 2.A tree removal permit is required prior to the start of construction. Staff Recommendation: On August 15, 2013, the Planning Commission unanimously recommended approval of this ZONING CHANGE (7-0), subject to the above -stated conditions. Commissioners Goodale, Sarma, Robinson, Haas, Sangerhausen, Darling and Portman voted in favor; none opposed. The Planning Department recommends APPROVAL. Goal Icon: Community Wellness and Enrichment Sense of Community Page 2City of Coppell, Texas Printed on 12/28/2017 1 MEMORANDUM To: Mayor and City Council From: Gary L. Sieb, Director of Planning Date: September 10, 2013 Reference: Request to amend the existing SUP (S-1137R4), for the First United Methodist Church, to allow the construction of an 18,547-square-foot building on seven acres of property located at 425 Heartz 2030: Sense of Wellness and Enrichment, Sense of Community Introduction: First United Methodist Church desires to construct a ministry building on the west side of Heartz Road, across from their existing church facilities. The construction of this building was anticipated when the parking lot was re-designed in 2001. Analysis: On August 15, 2013 the Planning and Zoning Commission unanimously recommended approval of this amendment to the SUP, the following conditions remain outstanding: 1. Additional comments may be generated upon detailed engineering plan review. 2. A tree removal permit is required prior to the start of construction. Legal Review: This item does not require City Attorney review. Fiscal Impact: None Recommendation: The Planning Department recommends approval of this request Attachments: Staff report and attachments: Site Plan, Elevations, Floor Plan and Landscape Plan ITEM # 6 Page 1 of 4 CITY OF COPPELL PLANNING DEPARTMENT STAFF REPORT Case No.: S-1137R4, First United Methodist Church-Ministry Building P&Z HEARING DATE: August 15, 2013 C.C. HEARING DATE: September 10, 2013 STAFF REP.: Matt Steer, City Planner LOCATION: 425 Heartz Road SIZE OF AREA: Seven (7) acres of property CURRENT ZONING: S-1137R (Special Use Permit-1137 Revised) REQUEST: A zoning change to S-1137R4 (Special Use Permit-1137 Revision 4), to allow the construction of an 18,547-square-foot building. APPLICANT: Owner: Engineer: First United Methodist Church Burger Engineering, LLC Tim Allen Bryan Burger 420 S Heartz Rd 17103 Preston Rd, Suite 180N Coppell, Texas 75019 Dallas, Texas 75248 972-462-0471 972-630-3360 tallen@fumccoppell.org bburger@burgerengineering.com HISTORY: In 1984, a five acre tract was planned for the initial construction of the First United Methodist Church facility at the northeast corner of Bethel School and Heartz Roads. In 1991, SUP-1052 was established on this property allowing for a Day Care facility to operate within the existing church building. In April 1998, SUP-1137 was established, expanding the church property to approximately 12 acres, which allowed for a 36,200 square foot addition to the existing 15,000 square foot building, for a total of 51,200 square feet of development. This action also included the "remote" parking lot on the west side of Heartz Road which contained the subject property. At that time, alternative paving (similar to grass- crete, not concrete) was allowed on this parking lot. In April 1998, a Minor Plat was approved on 7.04 acres of land to allow for the construction of a concrete parking lot. Finally, the replat for the main facility was approved in 1998, but not filed until July of 1999 (City Council granted an extension for the filing). In July 2011, a drive-thru canopy addition to the east (rear) elevation was approved administratively. In December 2011, a design change to the proposed canopy was again approved administratively. In April 2013, a Special Use Permit ITEM # 6 Page 2 of 4 amendment was approved by Council allowing for the addition of a canopy at the entrance on the west elevation of the church. HISTORIC COMMENT: Nothing of historic identity was found on the subject property. TRANSPORTATION: Bethel School Road is shown on the Thoroughfare Plan as a two-lane undivided collector street within a 60-foot-wide right-of-way, which is built to standard. Heartz Road is shown on the Thoroughfare Plan as a two-lane undivided collector which is built to standard. Vanbebber Road is a two-lane undivided collector street that was recently improved within a 50-foot-wide right-of-way. SURROUNDING LAND USE & ZONING: North – Single family residential (Braewood West 2nd Revision); SF-7 South - Single-family residential (Northlake Woodlands 6); 2F-9 & SF-9 East - First United Methodist Main Sanctuary; SF-12 West - Doggie Wonderland & undeveloped; C COMPREHENSIVE PLAN: Coppell 2030, A Comprehensive Master Plan, shows this property as suitable for a religious facility within a residential neighborhood. DISCUSSION: This request is to allow an 18,550 square foot ministry building on the “parking lot tract” on the southwest corner of Vanbebber and Heartz Roads. The proposed ministry building was included as a future building on the original site plan for this tract. The proposed structure is much smaller than what was previously depicted. There are more landscaping opportunities with the current proposal including more open space surrounding the building. Site Plan: There is a small area on the southeast corner of the proposed building that is proposed to be reconfigured to support a circular island/drop-off/pick-up area. There is a proposed ingress/egress point on the south side of Vanbebber approximately 70 feet from Heartz Road. This is proposed as a fire lane easement and will connect to the existing drive opening to the west. The existing paved area of the parking lot remains virtually unchanged with the addition of the proposed ministry building to the site. The parking count for the site remains adequate. One parking space is required per three seats in the main sanctuary. With the original site plan approval, the main sanctuary floor plan indicated that there are 1,100 seats. Assuming this is still the case, the 136 spaces on the east side of Heartz coupled with the 327 spaces on the west side are more than enough to serve the church where 367 spaces are required. The parking analysis on the Site Data table currently provides the parking calculations for the number of seats within the ministry building. It will need to be updated to reflect the number of seats within the main ITEM # 6 Page 3 of 4 sanctuary as required by the Zoning Ordinance. This parking lot layout also observes Section 12-31-1.1.of the Zoning Ordinance that requires all parking spaces in a single family district to be located behind all setback lines. A twenty- five foot setback for parking is provided along Heartz, Vanbebber and Bethel School Roads per SF-7 regulations. This parking lot will be illuminated with 9, 25-foot light poles (seven existing and two proposed), with down light, shoe box type fixtures. There are several bollard lights proposed adjacent to the proposed sidewalks leading to the building. A bollard detail is needed and will be required to be shown on either the landscaping or elevation sheet. Several alternate monument sign locations are indicated on the site plan. Only two will be allowed to be constructed provided that they are located along separate street frontages. The detail is included on the elevation sheet A1. This shows a 42 square foot sign with the same brick as the building, pin mounted letters and external illumination. Landscape Plan/Tree Survey: There is a proposed bermed open area on the west side of the building and a large canopy which will allow for outdoor congregation. There are 24 three-caliper- inch trees are proposed throughout the site and 16 protected trees to be removed with this request. Seven of which are 10-12 caliper inch Bradford Pears, five are 10-12 caliper inch Cedar Elms and four are 9-11 caliper inch Live Oaks. Staff is recommending that the Cedar Elms and Live Oaks be transplanted on-site if timing of construction permits (late fall/early winter). Elevations: The building has the main entry on the south elevation with secondary entrances on the east and west elevations and a service entrance on the north elevation. The primary building material is brick to match the existing sanctuary. The south elevation has a large amount of glass and stucco shown. Staff asked the applicant to consider using a greater amount of brick on the south elevation to offset the large amount proposed east of the entrance. In staff’s opinion, this will better link the proposal to the existing sanctuary across the street, but is not a requirement of approval. RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION: Staff is recommending APPROVAL of this request subject to the following conditions being met: 1. Additional comments may be generated upon detailed engineering plan review. 2. A tree removal permit is required prior to the start of construction. 3. Revise Landscape Plan to reflect most recent parking configuration proposal (a 12 caliper inch Cedar Elm on the northeast corner of the site can be listed as “to remain”). 4. Do not include the nine-caliper inch Bradford Pear and show the tree retribution calculations on Landscape Plan/Tree Survey. 5. Consider transplanting large Cedar Elms & Live Oaks located along Vanbebber if possible. 6. Include bollard details on Elevation Sheet or Landscape Plan. 7. Consider using additional brick on the south elevation. 8. Revise the Site Data Table to reflect parking based on the main sanctuary seating. ITEM # 6 Page 4 of 4 ALTERNATIVES: 1. Recommend approval of the request 2. Recommend disapproval of the request 3. Recommend modification of the request 4. Take under advisement for reconsideration at a later date ATTACHMENTS: 1. Site Plan 2. Elevations (2 pages) 3. Floor Plan 4. Landscape Plan (2 pages) SITE BOLLARD Master City of Coppell, Texas 255 Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2013-1247 File ID: Type: Status: 2013-1247 Agenda Item Passed 1Version: Reference: In Control: Planning 08/29/2013File Created: 09/10/2013Final Action: First United Methodist Church - Section 2 Addition, Lot 1R, Blk 1, RP File Name: Title: PUBLIC HEARING: Consider approval of the First United Methodist Church-Section 2 Addition, Lot 1R, Block 1, Replat, a replat of the First United Methodist Church-Section 2 Addition, Lot 1, Block 1, to establish necessary easements to allow the construction of a 18,547-square-foot building on seven (7) acres of property located at 425 Heartz Road. Notes: Agenda Date: 09/10/2013 Agenda Number: 15. Sponsors: Enactment Date: Cover Memo.pdf, Staff Report.pdf, Replat.pdfAttachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 PassClose the Public Hearing and Approve 09/10/2013City Council Presentation: Gary Sieb, Director of Planning, made a presentation to Council. Mayor Hunt opened the Public Hearing and advised that no one signed up to speak. A motion was made by Councilmember Wes Mays, seconded by Councilmember Aaron Duncan, to close the Public Hearing and approve this Agenda Item subject to the following conditions: 1) Additional comments will be generated upon detailed engineering plan review; and 2) A tree removal permit is required prior to the start of construction. The motion passed by an unanimous vote. Action Text: Page 1City of Coppell, Texas Printed on 12/28/2017 Master Continued (2013-1247) Mayor Pro Tem Billy Faught, Councilmember Tim Brancheau, Councilmember Bob Mahalik, Councilmember Wes Mays, Councilmember Gary Roden, Councilmember Marvin Franklin, and Councilmember Aaron Duncan 7Aye: Text of Legislative File 2013-1247 Title PUBLIC HEARING: Consider approval of the First United Methodist Church-Section 2 Addition, Lot 1R, Block 1, Replat, a replat of the First United Methodist Church -Section 2 Addition, Lot 1, Block 1, to establish necessary easements to allow the construction of a 18,547-square-foot building on seven (7) acres of property located at 425 Heartz Road. Summary The following P&Z conditions remain outstanding: 1.Additional comments will be generated upon detailed engineering plan review. 2.A tree removal permit is required prior to the start of construction. Staff Recommendation: On August 15, 2013, the Planning Commission unanimously recommended approval of this REPLAT (7-0), subject to the above -stated conditions. Commissioners Goodale, Sarma, Robinson, Haas, Sangerhausen, Darling and Portman voted in favor; none opposed. The Planning Department recommends APPROVAL. Goal Icon: Community Wellness and Enrichment Sense of Community Page 2City of Coppell, Texas Printed on 12/28/2017 To: From: Date: Reference: 2030: Introductio First United Road, acros when the pa Analysis: On August replat, subje 1 2 Legal Revie This item do Fiscal Impa None Recommen The Plannin Attachmen Staff Report Mayor an Gary L. S Septemb Request to establ building. Sense of on: d Methodist ss from their arking lot wa 15, 2013 the ect to the fol 1. Addition 2. A tree re ew: oes not requi act: ndation: ng Departme ts: t and Replat nd City Coun Sieb, Directo er 10, 2013 to replat the lish necessar . f Wellness a Church des r existing ch as re-designe e Planning an lowing cond nal comment moval perm ire City Atto ent recomme MEM ncil or of Plannin First United ry easement nd Enrichm sires to con hurch facilit ed in 2001. nd Zoning C ditions: s will be gen mit is required orney review nds approva 1 MORANDU ng d Methodist ts to allow ment, Sense nstruct a min ties. The co Commission u nerated upon d prior to the w. al of this requ UM Church-Sec the constru of Commun nistry buildi onstruction o unanimously n detailed en e start of con uest ction 2 Addit uction of an nity ing on the w of this build y recommen ngineering pl nstruction. tion, Lot 1, B n 18,547-squ west side of ding was ant nded approva lan review. Block 1, uare-foot f Heartz ticipated al of this ITEM # 7 Page 1 of 2 CITY OF COPPELL PLANNING DEPARTMENT STAFF REPORT First United Methodist Church-Section 2 Addition, Lot 1R, Blk 1, Replat P&Z HEARING DATE: August 15, 2013 C.C. HEARING DATE: September 10, 2013 STAFF REP.: Matt Steer, City Planner LOCATION: 425 Heartz Road SIZE OF AREA: Seven (7) acres of property CURRENT ZONING: S-1137R (Special Use Permit-1137 Revised) REQUEST: A replat of the First United Methodist Church-Section 2 Addition, Lot 1, Block 1, to establish necessary easements to allow the construction of a 18,547-square-foot building. APPLICANT: Owner: Engineer: First United Methodist Church Burger Engineering, LLC Tim Allen Bryan Burger 420 S Heartz Rd 17103 Preston Rd, Suite 180N Coppell, Texas 75019 Dallas, Texas 75248 972-462-0471 972-630-3360 tallen@fumccoppell.org bburger@burgerengineering.com HISTORY: In 1984, a five acre tract was planned for the initial construction of the First United Methodist Church facility at the northeast corner of Bethel School and Heartz Roads. In 1991, SUP-1052 was established on this property allowing for a Day Care facility to operate within the existing church building. In April 1998, SUP-1137 was established, expanding the church property to approximately 12 acres, which allowed for a 36,200 square foot addition to the existing 15,000 square foot building, for a total of 51,200 square feet of development. This action also included the "remote" parking lot on the west side of Heartz Road which contained the subject property. At that time, alternative paving (similar to grass- crete, not concrete) was allowed on this parking lot. In April 1998, a Minor Plat was approved on 7.04 acres of land to allow for the construction of a concrete parking lot. Finally, the replat for the main facility was approved in 1998, but not filed until July of 1999 (City Council granted an extension for the filing). In July 2011, a drive-thru canopy addition to the east (rear) elevation was approved administratively. In December 2011, a design change to the proposed canopy was again approved administratively. In April 2013, a Special Use Permit amendment was approved by Council allowing for the addition of a canopy at the entrance on the west elevation of the church. ITEM # 7 Page 2 of 2 HISTORIC COMMENT: Nothing of historic identity was found on the subject property. TRANSPORTATION: Bethel School Road is shown on the Thoroughfare Plan as a two-lane undivided collector street within a 60-foot-wide right-of-way, which is built to standard. Heartz Road is shown on the Thoroughfare Plan as a two-lane undivided collector which is built to standard. Vanbebber Road is a two-lane undivided collector street that was recently improved within a 50-foot-wide right-of-way. SURROUNDING LAND USE & ZONING: North – Single family residential (Braewood West 2nd Revision); SF-7 South - Single-family residential (Northlake Woodlands 6); 2F-9 & SF-9 East - First United Methodist Main Sanctuary; SF-12 West - Doggie Wonderland & undeveloped; C COMPREHENSIVE PLAN: Coppell 2030, A Comprehensive Master Plan, shows this property as suitable for a religious facility within a residential neighborhood. DISCUSSION: This is the companion request to the previous item. A fire lane easement is proposed to be abandoned and another dedicated by virtue of this replat. Staff is recommending approval of this request. RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION: Staff is recommending APPROVAL of this request subject to the following conditions being met: 1. Additional comments will be generated upon detailed engineering plan review. 2. A tree removal permit is required prior to the start of construction. ALTERNATIVES: 1. Recommend approval of the request 2. Recommend disapproval of the request 3. Recommend modification of the request ATTACHMENTS: 1. Replat Master City of Coppell, Texas 255 Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2013-1251 File ID: Type: Status: 2013-1251 Agenda Item Passed 1Version: Reference: In Control: Engineering 08/30/2013File Created: 09/10/2013Final Action: Sandy Lake Rd. Pavement RepairFile Name: Title: Consider approval of a contract with Pavecon, Ltd. for the Sandy Lake Road pavement repair (Denton Tap Road to Kimbel Kourt) in the amount of $1,560,324.00, with an additional incentive bonus of $50,000.00, for a total award of $1,610,324.00, as budgeted; and authorizing the City Manager to sign and execute any necessary documents. Notes: Agenda Date: 09/10/2013 Agenda Number: 16. Sponsors: Enactment Date: Sandy Lake Road Pavement Repair Memo.pdf, Sandy Lake Road Pavement Repair Bid Tab.pdf, Sandy Lake Road Pavement Repair Exhibit.pdf Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 PassApproved09/10/2013City Council At this time, Councilmember Gary Roden recused himself for Items 16 and 17 by filing a Conflict of Interest affidavit. Presentation: Keith Marvin, Civil Engineer, made a presentation to Council. A motion was made by Councilmember Tim Brancheau, seconded by Mayor Pro Tem Billy Faught, that this Agenda Item be approved as read into the record: "approval of a contract with Pavecon, Ltd. for the Sandy Lake Road pavement repair (Denton Tap Road to Kimbel Kourt) in the amount of $1,560,324.00, with an additional incentive bonus of $50,000.00, for a total award of $1,610,324.00, as budgeted." The motion passed by 6-0 with Councilmember Gary Roden recused from the vote. Action Text: Mayor Pro Tem Billy Faught, Councilmember Tim Brancheau, Councilmember Bob Mahalik, Councilmember Wes Mays, Councilmember Marvin Franklin, and Councilmember Aaron Duncan 6Aye: Text of Legislative File 2013-1251 Page 1City of Coppell, Texas Printed on 12/28/2017 Master Continued (2013-1251) Title Consider approval of a contract with Pavecon, Ltd. for the Sandy Lake Road pavement repair (Denton Tap Road to Kimbel Kourt) in the amount of $1,560,324.00, with an additional incentive bonus of $50,000.00, for a total award of $1,610,324.00, as budgeted; and authorizing the City Manager to sign and execute any necessary documents. Summary Fiscal Impact: Funds are available in the Infrastructure Maintenance Fund - ¼ percent Sales Tax for this project. Staff Recommendation: The Engineering Department recommends approval of this contract with Pavecon, Ltd. Goal Icon: Sustainable City Government Page 2City of Coppell, Texas Printed on 12/28/2017 1 MEMORANDUM To: Mayor and City Council From: Ken Griffin, P.E., Director of Engineering and Public Works Date: September 10, 2013 Reference: Sandy Lake Road Pavement Repair from Kimbel Kt. To Denton Tap Road 2030: Sustainable City Government, Goal 3 Excellent and Well-maintained City Infrastructure and Facilities Introduction: This agenda item is being presented for approval to enter into a contract with Pavecon Ltd., in an amount of $1,560,324.00, for the repair of Sandy Lake Road between Kimbel Kourt and Denton Tap Road. In addition to this contract amount, we are requesting a $50,000 incentive for timely construction of the project according to the terms of the contract. Analysis: The initial construction of Sandy Lake Road between Kimbel Kourt and Denton Tap Blvd. began in August of 1998, and was completed in January of 2002. This work included the relocation of several large diameter water lines, and the installation of a considerable amount of underground utilities. In the years since construction was completed, we have seen significant failure of the pavement. We have performed investigations, trial segments of different methods of stabilization, and considerable patching of the driving surface. Based on this body of work, we believe the bulk of the failure of this roadway is due to settlement of the trench lines that were dug for the installation of the utility lines that were built with the initial construction project. In 2012 we began the in-house design for permanent improvements to this roadway. This design includes the replacement of 7,400 square yards of failed concrete pavement, and the pumping of 5,400 tons of cementitious grout into the trenches under the pavement. On August 22, 2013 the City received and opened three sealed bids for the Sandy Lake Road Pavement Repair (Kimbel Kt. To Denton Tap) project. The bids ranged from a low of $1,560,324.00 to a high of $1,964,800.00. The Engineers estimate for the project was $1,556,805.00. The method of bidding used was the “A+B” method, where the number of days bid were weighted and used in the evaluation of bids. The low bidder bid 180 calendar days. The low 2 days bid was 150, and at a value of $1,000 per day made a relative difference of $30,000. The low bidder was still low by a significant amount. The low bidder was Pavecon Ltd., of Grand Prarie. This firm has completed work for, and within the City of Coppell in the past. Engineering staff has discussed the project with the firm, and reviewed their relevant project experience, financials, and equipment available for the project. We believe this firm is qualified and capable of completing this project in the time allotted. In an effort to expedite the construction of this project, we placed a daily value of $1,000 on the length of the project. With the time bid of 180 days, the daily value offers an incentive of up to $50,000 for early completion. If the contractor fails to complete the project within the 180 calendar days bid, the daily value becomes a penalty with no maximum value. We anticipate construction will begin on this project in October. This project includes a considerable amount of work on both sides of the median, and in several of the intersections along the way. We anticipate that traffic will be restricted to one lane in each direction for the duration of this project. Legal Review: This standard contract was reviewed by legal staff, and no changes were requested. Fiscal Impact: The fiscal impact of this Agenda item is $1,610,324.00 Recommendation: The Engineering Department recommends approval of this contract with Pavecon, Ltd. in the amount of $1,560,324.00, with an additional amount of $50,000 to be paid out as incentive if earned under the terms of the contract. Item # QuantityUnit Description Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price1 1 LS Mobilization $75,000.00 $75,000.00 $21,500.00 $21,500.00 $65,000.00 $65,000.00 $41,350.00 $41,350.002 2 EA Furnish, Install & Maintain Project Sign $650.00 $1,300.00 $590.00 $1,180.00 $450.00 $900.00 $750.00 $1,500.003 1 LS Prepare and Implement Traffic Control Plan $10,000.00 $10,000.00 $25,100.00 $25,100.00 $16,000.00 $16,000.00 $75,500.00 $75,500.0041LSPrepare and Implement Storm Water Pollution Prevention Plan$5,500.00 $5,500.00 $12,700.00 $12,700.00 $2,000.00 $2,000.00 $6,550.00 $6,550.005 80 SF Remove & Replace 4" Concrete Sidewalk $8.00 $640.00 $8.63 $690.40 $5.00 $400.00 $10.00 $800.006 7400 SY Remove & Replace 8" Concrete Paving $70.00 $518,000.00 $78.26 $579,124.00 $57.00 $421,800.00 $68.50 $506,900.00740SYConstruct 6" reinforced "stamped" concrete pavement$100.00 $4,000.00 $172.05 $6,882.00 $160.00 $6,400.00 $150.00 $6,000.008 220 LF Rout and Seal Pavement Cracks $5.75 $1,265.00 $8.13 $1,788.60 $2.00 $440.00 $3.00 $660.009 3500 CY Remove subgrade, import and compact CTB $25.00 $87,500.00 $130.72 $457,520.00 $104.00 $364,000.00 $94.50 $330,750.0010 2 EA Remove and Replace Inlet Top and Throat $2,500.00 $5,000.00 $3,706.00 $7,412.00 $2,200.00 $4,400.00 $3,150.00 $6,300.0011 1 EA Remove and Replace Inlet $5,500.00 $5,500.00 $4,302.00 $4,302.00 $3,500.00 $3,500.00 $4,500.00 $4,500.0012 6 LFRemove and Replace 21-inch Reinforced Concrete Pipe$500.00 $3,000.00 $242.00 $1,452.00 $100.00 $600.00 $150.00 $900.0013 2 EA Adjust existing valve box to grade $600.00 $1,200.00 $118.00 $236.00 $250.00 $500.00 $150.00 $300.0014 1 LS Restore Disturbed Area $5,000.00 $5,000.00 $12,000.00 $12,000.00 $2,500.00 $2,500.00 $7,500.00 $7,500.0015 1 LSRepair, replace, modify and restore existing irrigation system$5,500.00 $5,500.00 $10,000.00 $10,000.00 $1,000.00 $1,000.00 $7,500.00 $7,500.0016* 5400 TON Mudjacking $150.00 $810,000.00 $73.65 $397,710.0016A* 260000 LBVoid filling with high density polyurethane, complete in place$3.75 $975,000.00 $3.66 $951,600.0017 2900 EA Furnish and install traffic buttons, all types $5.00 $14,500.00 $3.48 $10,092.00 $3.50 $10,150.00 $3.90 $11,310.0018 2 EAFurnish and install pavement markings, all types$300.00 $600.00 $354.00 $708.00 $330.00 $660.00 $315.00 $630.0019 1 EA Remove and reset street light $2,500.00 $2,500.00 $9,427.00 $9,427.00 $2,500.00 $2,500.00 $4,050.00 $4,050.0020 1 EARemove & reset street sign $800.00 $800.00 $500.00 $500.00 $500.00 $500.00 $200.00 $200.00Sub-Total$1,556,805.00 $1,560,324.00 $1,878,250.00 $1,964,800.00Days ($1,000 per calendar day)180 $180,000.00 150 $150,000.00 180 $180,000.00Basis for Comparison $1,556,805.00 $1,740,324.00 $2,028,250.00 $2,144,800.00*Item 16 and 16A were alternates. Each contractor was able to bid either item 16 or 16AEngineer's Estimate Pavecon, Ltd. 3D Paving & Contracting LLC Jim Bowman Construction Co.Bid TabulationTax 2011C Sandy Lake Road Pavement Repair (Denton Tap to Kimbel Kt) Sandy Lake Road Reconstruction,1/4 Cent Sales Tax Fund, FY 2011 Created in CIVIL3D 1 INCH = 1 MILE 0 S:\CAD\In_Design\MISC EXHIBITS\dwg\EXHIBITS 2013.dwg \TAX 2011C Created on: 3 September 2013 by Scott Latta 1/2 1/2 1 1 INCH = FT. 0 1200 1200 600 Sandy Lake Road Reconstruction,1/4 Cent Sales Tax Fund, FY 2011 Created in CIVIL3DS:\CAD\In_Design\MISC EXHIBITS\dwg\EXHIBITS 2013.dwg \TAX 2011C Created on: 3 September 2013 by Scott Latta AREA OF PROPOSED STREET RECONSTRUCTION 2/2 Master City of Coppell, Texas 255 Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2013-1254 File ID: Type: Status: 2013-1254 Agenda Item Passed 1Version: Reference: In Control: Engineering 08/30/2013File Created: 09/10/2013Final Action: Southern Belle ReconstructionFile Name: Title: Consider approval to enter a contract with Pavecon Ltd., in an amount of $480,393.65, for the reconstruction of Southern Belle Drive, with an additional incentive bonus of $15,000 for timely construction of the project according to terms in the contract, for a total award of $495,393.65, as budgeted; and authorizing the City Manager to sign and execute any necessary documents. Notes: Agenda Date: 09/10/2013 Agenda Number: 17. Sponsors: Enactment Date: Southern Belle Reconstruction Memo.pdf, Bid Tab 2012C.pdf, Exhibit 2012C.pdf Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 PassApproved09/10/2013City Council Presentation: Keith Marvin, Civil Engineer, made a presentation to Council. A motion was made by Councilmember Marvin Franklin, seconded by Councilmember Bob Mahalik, that this Agenda Item be approved. The motion passed by 6-0 with Councilmember Gary Roden recused from the vote. Action Text: Mayor Pro Tem Billy Faught, Councilmember Tim Brancheau, Councilmember Bob Mahalik, Councilmember Wes Mays, Councilmember Marvin Franklin, and Councilmember Aaron Duncan 6Aye: Text of Legislative File 2013-1254 Title Consider approval to enter a contract with Pavecon Ltd., in an amount of $480,393.65, for the reconstruction of Southern Belle Drive, with an additional incentive bonus of $15,000 for timely construction of the project according to terms in the contract, for a total award of $495,393.65, as budgeted; and authorizing the City Manager to sign and execute any necessary documents. Page 1City of Coppell, Texas Printed on 12/28/2017 Master Continued (2013-1254) Summary Fiscal Impact: Funds are available in the Infrastructure Maintenance Fund - ¼ Percent sales tax for Street Maintenance for this project. Staff Recommendation: The Engineering Department recommends approval. Goal Icon: Sustainable City Government Page 2City of Coppell, Texas Printed on 12/28/2017 1 MEMORANDUM To: Mayor and City Council From: Ken Griffin, P.E., Director of Engineering and Public Works Date: September 10, 2013 Reference: Reconstruction Southern Belle Dr. 2030: Sustainable City Government, Goal 3 Excellent and Well-maintained City Infrastructure and Facilities Introduction: This agenda item is being presented for approval to enter into a contract with Pavecon Ltd., in an amount of $480,393.65 for the reconstruction of Southern Belle Drive. In addition to this contract amount, we are requesting a $15,000 incentive for timely construction of the project according to the terms of the contract. Analysis: In order to provide excellent and well maintained city infrastructure, the citizens of Coppell authorized the use of ¼ percent sales tax revenue to be allocated for the reconstruction of our streets. Through an analysis of all streets within the City of Coppell, Southern Belle Drive was identified as needing reconstruction. On September 11, 2012, the City Council authorized a design contract with Verdunity, Inc. for the design of these improvements. On August 22nd the City received three sealed bids in the amount of $480,393.70, $539,807.25 and $548,596.70 for the reconstruction of Southern Belle Drive. The Engineers estimate for the project was $480,321.00. The method of bidding was unit price times the quantity for each bid item. All three bidders are well known to the City of Coppell, and have successfully completed several projects within the city. We are satisfied that the bids are appropriate and reasonable. The low bidder was Pavecon Ltd., of Grand Prairie. This firm has completed work for, and within the City of Coppell in the past. A reference check and recommendation from the design engineer indicates they are capable of completing the project within the budget and the time allowed. The contract before you this evening includes allowances for the contractor to begin work as soon as contracts are processed and materials secured. This process typically takes about three weeks. 2 There is an additional incentive of $500 per calendar day for each day prior to the 120 calendar days bid that the contractor completes the entire project, with a maximum additional incentive of $15,000. There is a corresponding penalty of $500 per calendar day for each day beyond 120 days that it takes to complete the work. Legal Review: This standard contract was reviewed by legal staff, and no changes were requested. Fiscal Impact: The fiscal impact of this Agenda item is $495,393.65. Recommendation: The Engineering Department recommends approval of this contract with Pavecon Ltd. in the amount of $480,393.65, with an additional amount of $15,000 to be paid out as incentive if earned under the terms of the contract. A better future, by design. © Verdunity 2012 Page 1 of 1 1302 Andrew Court Lewisville, TX 75056 (214) 729-8733 www.verdunity.com August 30, 2013 Mr. Michael Garza, P.E. City of Coppell – Engineering Department 255 Parkway Blvd. Coppell, Texas 75019 Reference: RECOMMENDATION FOR AWARD FOR CONSTRUCTION CONTRACT Southern Belle Drive Reconstruction Coppell, TX Dear Mr. Garza: In response to your request, VERDUNITY has reviewed the bids submitted for the above referenced project. Pavecon, LTD was the low bidder with a bid of $480,393.70. We have checked all of the bids for accuracy, and verified references for Pavecon, which were all positive. Therefore, we are recommending the City enter into a construction contract with Pavecon, LTD. for the work as outlined in the construction plans and specifications. A pre-bid meeting was held on August 15th, 2013, and bids were accepted and opened on August 22nd. A copy of the bid tabulation spreadsheet is attached to this letter for reference. Total amounts for our engineer’s estimate and the verified bid amounts are as follows: Organization/Contractor Amount of Estimate VERDUNITY (Design Engineer) $ 480,321.00 Pavecon, LTD $ 480,393.70 Jim Bowman Construction Co., L.P. $ 539,807.25 3D Paving & Contracting, LLC $ 548,596.70 We look forward to moving the project forward and continuing to assist the city as needed throughout construction to ensure minimal disruption to citizens. If you have any questions regarding this recommendation, or need additional information, please do not hesitate to call me at (214) 425-6720 or email me at kevin@verdunity.com. Respectfully Submitted, VERDUNITY, Inc. Texas Registered Engineering Firm F-13496 Kevin Shepherd, P.E., ENV-SP Principal, Project Manager Attached: Bid Tabulation Spreadsheet CITY OF COPPELLBID TABULATIONBID OPENING: August 22, 2013ITEM DESCRIPTION UNITBID QTYUNIT COST TOTAL COST UNIT COST TOTAL COST UNIT COST TOTAL COST UNIT COST TOTAL COST100 MobilizationLS 1 $15,000.00 $15,000.00 $18,000.00 $18,000.00 $26,000.00 $26,000.00 $21,500.00 $21,500.00101 Furnish, install, and maintain Project SignEA 2 $1,000.00 $2,000.00 $600.00 $1,200.00 $450.00 $900.00$750.00 $1,500.00102 Preparation of Right-of-Way (complete)LS 1 $5,000.00 $5,000.00 $1,000.00 $1,000.00 $5,000.00 $5,000.00 $12,950.00 $12,950.00103 Prepare and Implement Traffic Control PlansLS 1 $5,000.00 $5,000.00 $7,300.00 $7,300.00 $5,000.00 $5,000.00 $10,100.00 $10,100.00104 For unclassified street excavationCY 608 $3.00 $1,824.00 $30.35 $18,452.80 $12.00 $7,296.00 $16.00 $9,728.00105 Remove existing inletEA 2 $1,000.00 $2,000.00 $1,100.00 $2,200.00 $800.00 $1,600.00 $600.00 $1,200.00106 Remove existing storm sewer pipeLF 105 $100.00 $10,500.00 $14.00 $1,470.00 $15.00 $1,575.00 $15.00 $1,575.00107 Remove and replace street signEA 3 $100.00 $300.00 $334.00 $1,002.00 $400.00 $1,200.00 $200.00 $600.00108 Remove and replace brick mailboxEA 3 $500.00 $1,500.00 $750.00 $2,250.00 $1,000.00 $3,000.00 $500.00 $1,500.00109 Repair, replace, modify and restore existing irrigation systems LS 1 $3,000.00 $3,000.00 $4,500.00 $4,500.00 $1,500.00 $1,500.00 $3,850.00 $3,850.00110 Remove and dispose of existing concrete pavementSY 4,029 $6.00 $24,174.00 $6.21 $25,020.09 $11.00 $44,319.00 $7.50 $30,217.50111 Compact existing subgradeSY 3,144 $0.50 $1,572.00 $2.99 $9,400.56 $2.25 $7,074.00 $0.75 $2,358.00112 Furnish and install 8-inch reinforced concrete pavement w/ 6" integral curb SY 2,966 $44.00 $130,504.00$48.18 $142,901.88 $45.00 $133,470.00 $51.50 $152,749.00113Construct 6-inch reinforced concrete drive/alleySY 300 $32.00 $9,600.00 $48.24 $14,472.00 $40.00 $12,000.00 $44.75 $13,425.00114 Construct 4-inch reinforced concrete sidewalkSY 740 $25.00 $18,500.00 $31.56 $23,354.40 $33.00 $24,420.00 $36.00 $26,640.00115 Furnish and install concrete sidewalk stepEA 4 $5.00 $20.00 $500.00 $2,000.00 $50.00 $200.00 $250.00 $1,000.00116 Construct barrier free rampsEA 5 $1,000.00 $5,000.00 $1,300.00 $6,500.00 $750.00 $3,750.00 $850.00 $4,250.00117 Standard 15-foot curb inletEA 3 $6,000.00 $18,000.00 $4,352.00 $13,056.00 $3,780.00 $11,340.00 $4,200.00 $12,600.00118 Type C curb inlet with two Type E extensionsEA 1 $5,000.00 $5,000.00 $5,200.00 $5,200.00 $2,730.00 $2,730.00 $5,100.00 $5,100.00119 Furnish and install 5-foot x 5-foot square standard manhole EA 1 $4,000.00 $4,000.00 $4,400.00 $4,400.00 $4,725.00 $4,725.00 $3,850.00 $3,850.00120 Furnish and install 33-inch CL III RCPLF 70 $70.00 $4,900.00 $76.00 $5,320.00 $98.00 $6,860.00 $115.00 $8,050.00121 Furnish and install 24-inch CL III RCPLF 345 $45.00 $15,525.00 $63.00 $21,735.00 $80.00 $27,600.00 $82.00 $28,290.00122 Furnish and install 21-inch CL III RCPLF 53 $40.00 $2,120.00 $57.00 $3,021.00 $75.00 $3,975.00 $68.00 $3,604.00123 Furnish and install 18-inch CL III RCPLF 7 $35.00 $245.00 $56.00 $392.00 $73.00 $511.00 $55.00 $385.00124 Furnish and install 8-inch waterline (PVC)LF 874 $30.00 $26,220.00 $36.00 $31,464.00 $53.00 $46,322.00 $46.75 $40,859.50125 Furnish and install 8-inch gate valveEA 3 $1,500.00 $4,500.00 $1,500.00 $4,500.00 $1,365.00 $4,095.00 $1,925.00 $5,775.00126 Furnish and install 12"x8" Tapping Sleeve & ValveEA 1 $2,500.00 $2,500.00 $3,000.00 $3,000.00 $3,150.00 $3,150.00 $3,550.00 $3,550.00127 Furnish and install 8"x8" Tapping Sleeve & ValveEA 1 $2,200.00 $2,200.00 $2,900.00 $2,900.00 $2,940.00 $2,940.00 $3,050.00 $3,050.00128 Furnish and install 1-inch water service line with meter can (various lengths) EA 16 $600.00 $9,600.00 $606.00 $9,696.00 $1,628.00 $26,048.00 $2,000.00 $32,000.00129 Furnish and install new fire hydrant and valve assembly EA 2 $3,500.00 $7,000.00 $3,500.00 $7,000.00 $3,738.00 $7,476.00 $4,100.00 $8,200.00130 Remove and salvage existing fire hydrant and valve assembly EA 2 $500.00 $1,000.00 $390.00 $780.00 $250.00$500.00 $400.00 $800.00131 Abandon existing water lineLS 1 $1,500.00 $1,500.00 $1,700.00 $1,700.00 $1,100.00 $1,100.00 $1,000.00 $1,000.00132 Furnish and install 8-inch sanitary sewer lineLF 908 $30.00 $27,240.00 $40.00 $36,320.00 $69.00 $62,652.00 $39.25 $35,639.00133 Furnish and install 4-foot sanitary sewer manhole (all depths) EA 4 $2,500.00 $10,000.00 $3,700.00 $14,800.00 $3,465.00 $13,860.00 $3,550.00 $14,200.00134 4" PVC sanitary sewer service laterals (various lengths) EA 16 $700.00 $11,200.00 $500.00 $8,000.00 $1,428.00 $22,848.00 $1,035.00 $16,560.00135 Abandon existing sanitary sewer lineLS 1 $1,500.00 $1,500.00 $1,700.00 $1,700.00 $1,260.00 $1,260.00 $1,000.00 $1,000.00136 For trench safety systemLF 2,257 $1.00 $2,257.00 $2.21 $4,987.97 $1.10 $2,482.70 $0.25 $564.25137 For erosion control measuresLS 1 $7,500.00 $7,500.00 $3,000.00 $3,000.00 $1,600.00 $1,600.00 $2,250.00 $2,250.00138 Restore landscape and disturbed areasSY 1,346 $50.00 $67,300.00 $5.00 $6,730.00 $3.00 $4,038.00$5.00 $6,730.00139 Install root barrierLF 404 $5.00 $2,020.00 $17.00 $6,868.00 $20.00 $8,080.00 $14.50 $5,858.00140 Restore landscape and disturbed areas in place of concrete steps EA 4 $2,500.00 $10,000.00 $200.00 $800.00 $400.00 $1,600.00 $150.00 $600.00141 Restore landscape at 204 River RoadLS 1 $1,500.00 $1,500.00 $2,000.00 $2,000.00 $2,500.00 $2,500.00 $4,150.00 $4,150.00$480,321.00 $480,393.70 $548,596.70 $539,807.25Southern Belle Drive ReconstructionEngineer's EstimateTOTAL3D Paving & Contracting, LLCPavecon, LTDJim Bowman Construction Co., L.P.Verdunity, Inc. Residential Street Improvements,1/4 Cent Sales Tax Fund,FY 2012Created in CIVIL3D1 INCH = 1 MILE0C:\DATA\Temp DWG\EXHIBITS 2012.dwg\TAX 2012CCreated on: 5 September 2012 by Scott Latta1/21/21 1 INCH = FT.0200200100Residential Street Improvements,1/4 Cent Sales Tax Fund,FY 2012Created in CIVIL3DS:\CAD\In_Design\MISC EXHIBITS\dwg\EXHIBITS 2012.dwg\TAX 2012CCreated on: 4 September 2012 by Scott LattaAREA OF PROPOSEDSTREET RECONSTRUCTION2/2 Master City of Coppell, Texas 255 Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2013-1259 File ID: Type: Status: 2013-1259 Agenda Item Passed 1Version: Reference: In Control: Human Resources 09/03/2013File Created: 09/10/2013Final Action: Brinson Benefits, Inc. - Benefits Consulting ServicesFile Name: Title: Consider approval of Consulting Contract with Brinson Benefits, Inc. for employee benefits consulting services and other related benefit programs in the amount of $76,883.00 and authorizing the City Manager to sign all necessary documents. Notes: Agenda Date: 09/10/2013 Agenda Number: 18. Sponsors: Enactment Date: Brinson Benefits Consulting Contract Memo FY2013-14.pdf, Brinson Benefits Consulting Agreement FY2013-14.pdf Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 PassApproved09/10/2013City Council At this time, Councilmember Gary Roden returned to the Council Chambers. Presentation: Vivyon Bowman, Director of Human Resources, read Agenda Items 18-22 into the record for consideration. Skip Roark, with Brinson Benefits, was available for questions. A motion was made by Mayor Pro Tem Billy Faught, seconded by Councilmember Marvin Franklin, to approve Agenda Items 18-22. The motion passed by an unanimous vote. Action Text: Mayor Pro Tem Billy Faught, Councilmember Tim Brancheau, Councilmember Bob Mahalik, Councilmember Wes Mays, Councilmember Gary Roden, Councilmember Marvin Franklin, and Councilmember Aaron Duncan 7Aye: Text of Legislative File 2013-1259 Title Consider approval of Consulting Contract with Brinson Benefits, Inc. for employee benefits consulting services and other related benefit programs in the amount of $76,883.00 and Page 1City of Coppell, Texas Printed on 12/28/2017 Master Continued (2013-1259) authorizing the City Manager to sign all necessary documents. Summary Please see attached Memorandum Fiscal Impact: Funds are budgeted in the Self Insurance Fund for this Agreement. Staff Recommendation: Staff recommends approval. Goal Icon: Sustainable City Government Page 2City of Coppell, Texas Printed on 12/28/2017 1 MEMORANDUM To:Mayor and City Council From:Vivyon V. Bowman,Director of Administration and Human Resources Date:September 5, 2013 Reference:Approval of Consulting Services Contract for Brinson Benefits, Inc. 2030:Top Quality City Workforce Introduction: Please find the attached contract for consulting services and other related benefit/wellness programs with Brinson Benefits, Inc. as reviewed and recommended by the Management Insurance Committee. As some you might be aware, Brinson Benefits has been the City’s benefits consultant for the past eleven (11)years. The total contract for consulting services and related benefit programs is $76,883.00 Analysis: The following is an outline of services to be provided by Brinson: Annual Consulting Fees -$55,340.00 Includes management and oversight of medical, dental, stop loss reinsurance, transplant insurance, dental, basic life/ad&d, voluntary life, long term disability, employee assistance program, voluntary vision and supplemental programs. Additional services include open enrollment management, education, communication, monthly strategy meetings and any additional support throughout the year. 2 Annual Purple Card Advocate Program -$4,927.00 Purple Card is an advocate program for employees that need assistance with any and all questions regarding their benefit offerings. This program is an extension of our existing staff member who also assists employees with their benefit related issues. Employee Benefit Statements-$5,163.00 Employee Benefits Statements are confidential individualized statements of an employee’s benefits provided by the City. The average employee has no idea how much their benefits cost, let alone how much their benefits are actually worth. Brinson works with the H.R. staff to produce personalized employee benefit statement that helps the City improve employee awareness of employer paid benefits. Most of the cost involved is the actual printing of the color brochure. Benefits Connect online enrollment -$16,380.00 This is the sixth year for the City to use Benefits Connect. Benefits Connect is a subscription online enrollment, management system designed to streamline enrollment processes, enhance benefits management, and improve information sharing among employees, employers, and insurance providers. The system enables efficient data sharing and transferring of benefits information to any third party who can accept electronic files and produces enrollment forms populated with information entered online by the employees for vendors who require forms and includes a modeling component to calculate benefit costs during the enrollment process. The system also integrates benefit election data with existing internal systems, such as payroll and other city accounting and management systems. The City utilizes Brinson Benefits’ affiliation with United Benefit Advisors (UBA) to gain the discounted subscription fee to Benefits Connect. The benefits field is a very complex area to navigate and thus consulting services are required to ensure that the City is evaluating our various programs and making the appropriate decisions for our employees and the use tax payer’s dollars. Legal Review: The attached contract has been reviewed by our City Attorney’s Office. Fiscal Impact: The cost for this contract is budgeted in the City’s Medical Self Insurance fund. Recommendation: The city staff recommends the Mayor and City Council approval of the Brinson Benefits’ consulting service contract and related benefit programs as outlined above. 1 Professional Services Agreement THE STATE OF TEXAS) DALLAS COUNTY OF TEXAS) This contract is made and entered into by and between the CITY OF COPPELL, a home rule municipal corporation, of Dallas County, Texas, (hereinafter referred to as "CITY") and Brinson Benefits, Inc. having a principal place of business at 12720 Hillcrest Road, Suite 810-b, Dallas, TX, 75230, (hereinafter referred to as "CONTRACTOR"). 1.PURPOSE The purpose of this Contract is to state the terms and conditions under which CONTRACTOR shall provide Employee Benefit Consultant Services. 2.DESCRIPTION OF SERVICES CONTRACTOR'S services hereunder shall include, but shall not be limited to, the following: A.CONTRACTOR shall perform all the services as set forth and agreed to by the CITY attached hereto as Exhibit "A" and "B" inclusive of agreed to Contractor's fees for Required Services, both of which are made a part of this Contract for all purposes; should there be any future conflict between the terms of the Required Services and rates for the Required Services as provided by the Contractor, the agreed to terms of this Contract shall be final and binding. B.CONTRACTOR shall work closely with the Director of Administration/Human Resources or his/her designee (hereinafter referred to as "City Staff" and appropriate CITY officials) and perform any and all related tasks required by City Staff in order to fulfill the purposes of this Contract. C.CONTRACTOR shall deliver all data, reports and documents which result from its services to City Staff in such form as is satisfactory to the City Staff. D.CONTRACTOR shall work through the appropriate City Staff to obtain all pricing and proposals by means that comply with State and Federal Laws. 2 3.PERFORMANCE OF SERVICES CONTRACTOR and its employees or associates shall perform all the services under the Contract. CONTRACTOR agrees to assign B. L. (Skip) Roark as their primary representative for providing services as set out in this contract and represent that all its other employees or associates who perform services under the Contract shall be fully qualified and competent to perform the service described in Section 2. 4.TERM The term of this Contract shall begin on October 1, 2013 and renew on October 1st of each subsequent year subject to City Staff recommendation and City Council approval. CONTRACTOR understands and agrees that time is of the essence. All services, written reports, and other data are to be completed and delivered to CITY by agreed upon dates and times within the contract period unless an extension of time, based upon good reasons presented by CONTRACTOR, is approved by City Staff. 5.PAYMENT FOR SERVICES In consideration of the professional services to be performed by CONTRACTOR under the terms of the Contract, CITY shall pay CONTRACTOR for services actually performed as set out by the Fees for Required Services as defined in Exhibit "A" unless other conditions necessitate additional services, which must be authorized in advance by the City Manager or designee. CONTRACTOR'S charges for its services are not to exceed similar charges of CONTRACTOR for comparable services to other customers. Payments to CONTRACTOR shall be in the amount shown by the billings and other documentation submitted and shall be subject to City Staff's approval. All services shall be performed to the satisfaction of City Staff, and CITY shall not be liable for any payment under this Contract for services which are unsatisfactory and which have not been approved by City Staff. 6.CHANGE IN SERVICES CITY through its City Staff may request, from time to time, changes in the scope or focus of the activities and services conducted or to be conducted by CONTRACTOR pursuant to the Contract. Any such change which varies significantly from the scope of services set out in Section 2 and would entail a significant increase in cost or expense to CONTRACTOR shall be mutually agreed on by CONTRACTOR and the City Staff. Changes in the scope, which in the opinion of CONTRACTOR and the City Staff would require additional funding by CITY, must first be authorized in advance by the City Manager, his designee and/or City Council (if applicable). 3 7.CONFIDENTIAL WORK No reports, information, project evaluation, project designs, data or any other documentation developed by, given to, prepared by or assembled by CONTRACTOR under this Contract shall be disclosed or made available to any individual or organization by CONTRACTOR without the express prior written approval of the City Manager. 8.OWNERSHIP OF DOCUMENTS Upon acceptance or approval by CITY, all reports, information and other data, given to, prepared or assembled by CONTRACTOR UNDER THIS Contract, and any other related documents or items shall become the sole property of CITY and shall be delivered to CITY. CONTRACTOR may make copies of any and all documents for its files. 9.CONTRACTOR'S LIABILITY Approval of CITY shall not constitute nor be deemed a release of the responsibility and liability of CONTRACTOR, its employees, agents or associates for the accuracy and competency for their designs, reports, information, and other documents or services nor shall approval be deemed to be the assumption of such responsibility by CITY for any defect, error or omission in the documents prepared by CONTRACTOR, its employees, agents or associates. 10.INDEMNITY CONTRACTOR shall defend, indemnify, and hold CITY whole and harmless against any and all claims for damages, costs, and expenses to persons or property that may arise out of, or be occasioned by or from any negligent act, error or omission of CONTRACTOR or any agent, servant, or employee of CONTRACTOR in the execution or performance of this Contract. 11.RIGHT OF REVIEW CITY may review any and all of the services performed by CONTRACTOR under this Contract. 12.The following shall be conditions of, and a part of, the consideration of this Contract, to-wit: CONFLICT OF INTEREST OF CITY EMPLOYEES No officer or employee of the City shall have any financial interest, direct or indirect, in any contract with the City or be financially interested, directly or indirectly, in the sale to the City of any land, materials, supplies or services, except on behalf of the City as an officer or employee. Any violation of this section shall constitute malfeasance in office and any officer or employee guilty thereof may be subject to removal from his office or position. Any violation of this section, with knowledge, express or implied, of the person or corporation contracting with the City shall render the contract involved voidable by the City Manager. 4 CONFLICT OF INTEREST OF CONTRACTOR Contractor shall not accept other employment or engage in outside activities incompatible with the proper discharge of his duties and responsibilities with the City, or which might impair his independent judgement in the performance of his duty to the City nor personally provide services for compensation, directly or indirectly, to a person or organization who is requesting an approval, investigation or determination from the City. 13.NONDISCRIMINATION As a condition of this Contract, CONTRACTOR covenants that CONTRACTOR will take all necessary actions to insure that, in connection with any work under this Contract, CONTRACTOR, his associates and subcontractors, will not discriminate in the treatment or employment of any individual or groups of individuals on the grounds of race, color, religion, national origin, age, sex, or physical handicap unrelated to job performance, either directly, indirectly or through contractual or other arrangements. In this regard, CONTRACTOR shall keep, retain and safeguard all records relating to the Contract or work performed hereunder for a minimum period of three (3) years from final Contract completion, with full access allowed to authorized representatives of the City, upon request, for purposes of evaluating compliance with this and other provisions of the Contract. 14.CONTRACT PERSONAL The Contract provides for personal or professional services, and the CONTRACTOR shall not assign the Contract, in whole or in part, without the prior written consent of CITY. 15.TERMINATION CITY may terminate this Contract upon Thirty (30) days written notice to CONTRACTOR with the understanding that all services being performed under this Contract shall cease upon the date specified in such notice. CONTRACTOR shall invoice for all services completed and shall be compensated in accordance with the terms of this Contract for all such services performed by CONTRACTOR prior to the date specified in such notice. 16.NOTICES All notices, communications, and reports required or permitted under this Contract shall be personally delivered or mailed to the respective parties by depositing same in the United States mail, postage prepaid, or delivered electronically at the following addresses. Mailed notices shall be deemed communicated as of five (5) days after mailing. If intended for CITY, to: Vivyon V. Bowman (vbowman@coppelltx.gov) Director of Administration/Human Resources City of Coppell 255 Parkway Blvd. Coppell, TX 75019 5 If intended for CONTRACTOR, to: Brinson Benefits, Inc. 12720 Hillcrest Road, Suite 810-b Dallas, TX 75230 ATTN: Dawn Brinson 17.INDEPENDENT CONTRACTOR In performing services under this Contract, CONTRACTOR is performing services of the type performed prior to this Contract, and CITY and CONTRACTOR by the execution of this Contract do not change the independent status of CONTRACTOR. No term or provision of this Contract shall be construed as making CONTRACTOR the agent, servant, or employee of CITY. 18.VENUE The obligations of the parties to this Contract are performable in Dallas County, Texas, and if legal action is necessary to enforce same, exclusive venue shall lie in Dallas County, Texas. 19.APPLICABLE LAWS This Contract is made subject to the provisions of the Charter and ordinances of CITY, as amended, and all applicable State and Federal laws. 20.GOVERNING LAW This Contract shall be governed by and construed in accordance with the laws and court decisions of the State of Texas. 21. LEGAL CONSTRUCTION In case any one or more of the provisions contained in this Contract shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect any other provision thereof and this Contract shall be considered as if such invalid, illegal, or unenforceable provision had never been contained in this Contract. 22. COUNTERPARTS This Contract may be executed in any number of counterparts, each of which shall be deemed an original and constitute one and the same instrument. 23. CAPTIONS The captions to the various clause of this Contract are for informational purposes only and shall not alter the substance of the terms and conditions of this Contract. 24. SUCCESSORS AND ASSIGNS 6 This Contract shall be binding upon and inure to the benefit of the parties hereto and their respective heirs, executors, administrators, successors and, except as otherwise provided in this Contract, their assigns. 25. ENTIRE AGREEMENT This Contract embodies the complete agreement of the parties hereto, superseding all oral or written previous and contemporary agreements between the parties and relating to matters in the Contract, and except as otherwise provided herein cannot be modified without written agreement of the parties to be attached to and made a part of this Contract. EXECUTED this ___________day of _________________________________, 2013, by the CITY, signing by its City and by CONTRACTOR. BY ________________________________ City of Coppell CONTRACTOR: Brinson Benefits, Inc. BY _________________________________ S. Dawn Brinson President 7 PROFESSIONAL SERVICES AGREEMENT EXHIBIT A City of Coppell Total Fee Brinson Benefits, Inc. services include: Plan Benefit/Cost Renewal Analysis Plan Design Consultation & Strategic Benefit Planning Plan Management and Data Analysis Vendor Negotiations Annual Bid Process and Plan Implementations Open Enrollment/Communication Support Customer Service Consulting Fee 347 Employees $55,340/Annual Includes Medical, Specific and Aggregate Stop Loss, Transplant, Dental, Vision, Basic Life & AD&D, Voluntary Products and Disability Subsequent Renewal Annual 3% Cost of Living Adjustment Brinson Benefits Purple Card Employee Benefit Statements $5,163/Annual See EXHIBIT B Benefits Connect (additional fees will apply if changes are made to the system throughout the year) Contract through Brinson: $16,380 The following are not included in the compensation: 5500 preparation, printing, graphic design work, custom programming, contracted third-party services &/or products (COBRA/HIPAA, technology, EAP, PPACA fees, legal/accounting, etc.), travel outside of DFW area, and independent third party audits. Any lines of coverage or services not provided in this proposal are subject to additional fees agreed upon in advance and in writing. To be determined at time of request agreed upon by the City. 8 EXHIBIT B EMPLOYEE BENEFIT STATEMENTS Our Brinson Benefits Team can produce personalized employee benefit statements that can help the City of Coppell improve employee awareness of employer paid benefits. The average employee is usually not aware that company sponsored comprehensive benefit packages often account for a third or more of employer’s total employee related costs. Standard Cost $15 per Employee Benefit Statement if all required data is delivered by the City in the excel format and worksheet standard as provided by the Brinson Benefits employee benefit statement consulting team. Any deviation from the Brinson Benefits standard format or additional data manipulation on the part of the Brinson Benefits consulting team will result in the application of the additional associated non-standard cost as referenced below: Non-Standard Costs Data Creation – If data must be obtained and/or input from other sources, or data must be calculated by formula, the costs will be an additional $15.00 per Employee Benefit Statement (Total of $30 per Employee Benefit Statement.) Revisions – Up to 2 revisions of data or format on the standard layout will be permitted without additional costs following submission of the initial review file. Additional Revisions – A $100 fee for EACH additional revision or manipulation required of the original data will be added to the total cost. Custom Layout or Format – An additional cost of $500 will be added to the total for a Custom Format. A choice of 4-5 Standard formats will be offered at no additional charge. Non-Standard Categories – An additional charge of $1.00 per category per Employee Benefit Statement will be charged. Postage – If Employee Benefit Statements are to be mailed to the Employee’s home, the postage costs will be at the Client’s expense. The Brinson Benefits team will initiate an initial conference call with the appropriate parties at the City of Coppell in order to establish a time line expectation for the project along with assuring that all parties involved are informed of the parameters of the project. Timeline target dates will change depending on client’s response time to each Timeline element. Master City of Coppell, Texas 255 Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2013-1260 File ID: Type: Status: 2013-1260 Agenda Item Passed 1Version: Reference: In Control: Human Resources 09/03/2013File Created: 09/10/2013Final Action: UMR, Inc. - Third Party Claims AdministratorFile Name: Title: Consider approval of a renewal Contract for third party claims administration services with UMR, Inc. in the amount of $144,196.00 and authorizing the City Manager to sign all necessary documents. Notes: Agenda Date: 09/10/2013 Agenda Number: 19. Sponsors: Enactment Date: UMR Renewal Contract Memo FY2013-14.pdf, UMR Renewal Contract FY2013-14.pdf Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 PassApproved09/10/2013City Council Presentation: Vivyon Bowman, Director of Human Resources, read Agenda Items 18-22 into the record for consideration. Skip Roark, with Brinson Benefits, was available for questions. A motion was made by Mayor Pro Tem Billy Faught, seconded by Councilmember Marvin Franklin, to approve Agenda Items 18-22. The motion passed by an unanimous vote. Action Text: Mayor Pro Tem Billy Faught, Councilmember Tim Brancheau, Councilmember Bob Mahalik, Councilmember Wes Mays, Councilmember Gary Roden, Councilmember Marvin Franklin, and Councilmember Aaron Duncan 7Aye: Text of Legislative File 2013-1260 Title Consider approval of a renewal Contract for third party claims administration services with UMR, Inc. in the amount of $144,196.00 and authorizing the City Manager to sign all necessary documents. Summary Page 1City of Coppell, Texas Printed on 12/28/2017 Master Continued (2013-1260) Please see attached Memorandum. Fiscal Impact: Funds are budgeted in the Self Insurance Fund for this Agreement. Staff Recommendation: Staff recommends approval. Goal Icon: Sustainable City Government Page 2City of Coppell, Texas Printed on 12/28/2017 1 MEMORANDUM To:Mayor and City Council From:Vivyon V. Bowman,Director of Administration and Human Resources Date:September 10, 2013 Reference:Approval of renewal proposal for Administrative Services Agreement with UMR, Inc. 2030:Top Quality City Workforce The City staff is recommending that we renew our existing contract with UMR for third party administrative services. This will be the seventh (7th)year for the City of Coppell to retain UMR to administer our medical and Rx plan and the City has been served well by the discounts in claims costs afforded by our relationship with UMR and access to their PPO network. The renewal will be completed by amending the existing Administrative Services Agreement. Analysis: The annual administrative fees for this contract year with UMR are $$144,196.00 based on 345 covered employees. UMR administrative services include medical, flexible spending, health reimbursement arrangement (HRA),claims processing, utilization review, ID card generation, internet based web portal for employees to access claims utilization, run out claims administration, and United Health Care’s PPO network access. I have also attached UMR’s initial renewal proposal. This renewal will result in no increase in administrative fees over last year’s costs. Since City’s Medical plan is a self-insurance plan where all medical claims are processed and adjudicated on behalf of the City’s plan through UMR, the consequences for not approving this proposal would result in the City either going back to the market for these services or actually finding a fully insured carrier to cover the City’s workforce and abandoning the Self–insurance funding method. 2 Legal Review: The initial agreement was reviewed by the City Attorney’s Office and recommended changes were made. This renewal proposal will be an addendum to the main contract. Fiscal Impact: The cost is budgeted in the City’s Medical Self Insurance Fund. There is no cost increase from last year. Recommendation: City Staff recommends approval of UMR renewal proposal for fiscal year 2013-2014. Presented to Brinson Benefits by Christine Caplinger June 2013 715-841-6318 (T)715-841-6317 (F)jay.anliker@umr.com 11 Scott Street, Suite 100 PO Box 8076 Wausau WI 54402-8076 City of Coppell I want to personally thank you for placing your business with us and for giving us this opportunity to renew our relationship. All of us at UMR believe we have the ability to give you prompt, accurate service, flexibility, attentive account management and solid cost control. As a UnitedHealthcare company, we have access to significant technological and industry-leading solutions to help meet your expectations. Our renewal offering is a fair and competitive assessment of that ability in today’s market. We hope to win your confidence once more and not only earn your business, but your trust. I also want to assure you that we are always ready to help you face whatever challenges the upcoming years may bring and together turn those challenges into opportunities. UMR stands ready to partner with you in bringing quality service at reasonable prices to your plan members. We look forward to continuing our relationship with you. Yours truly, Jay M. Anliker UMR President & CEO Jay M. Anliker President & Chief Executive Officer Page 1 Rates effective 10/01/2013 All fees shown as per employee per month (PEPM) unless noted Administration and Access Fees EEs Current Renewal Medical claims 345 $18.95 18.95 Client advisor commission 345 Net Net Required stop loss interface fee 345 Included with medical administration Included with medical administration UnitedHealthcare®Options PPO network - access fee 345 $11.30 $11.30 Health reimbursement account 345 Included with medical administration Included with medical administration Cost reduction and savings program - large bill review/fee negotiation and secondary/travel network – percent of savings 30%30% Utilization and case management 345 $3.19 $3.19 Flexible spending - health care account (HCA) - per employee per account per month 73 $4.12 $4.12 Flexible spending - dependent care account (DCA) - per employee per account per month 8 $0.00 $0.00 Non-preferred vendor surcharge: An additional stop loss interface fee surcharge of $4.20 PEPM applies if stop loss coverage is not placed with a UMR preferred vendor. This fee is in addition to the “Required stop loss interface fee” which applies for all groups. Consult your UMR representative for a list of preferred vendors. Care management bundled or total health management - fees assume all care management products listed above are selected to receive the discounted pricing shown. Page 2 Plan Administration Current Renewal Actuarially certified reserve estimate - per report and per additional breakdown $2,000 / $1,000 Pricing available upon request Customized ID cards - per hour $150.00 $150.00 Outside vendor payments - payment to EnvisionRx Waived Waived Unbundled incentives – HRA Included with medical administration Included with medical administration ID card mailing charge - employee residence Included with medical administration Included with medical administration Electronic eligibility – in other than HIPAA 834, Hewitt and the TPA’s standard layout Waived Waived Medical insured carve-out coordination fee Waived Waived Insured transplant coordination fee Waived Waived New York surcharge filing and administration - annual fee Included with medical administration Included with medical administration Claim reprocessing - per claim $25.00 $25.00 Mailing special packets to employee’s home addresses Postage only Cost plus postage Subrogation - percent of recoveries 33% 33% Run off claims termination Month one following termination: current enrollment times current medical administration fee, Month two: month one fees less 25%, Month three: month two fees less 50%, Month four thru six: $1,000 flat fee, Month seven: $500.00 flat fee 3 months of base medical administration fees plus the network access fees for 12 months of run out protection. Due prior to termination Federal external review for appeals - for non-grandfathered plans for adverse benefit determinations that involve medical judgment or a rescission of coverage. Up to five included, then $500.00 per review Up to five included, then $500.00 per review Full/Partial Summary of Benefits and Coverage (SBC) creation with data UMR has on file (includes initial SBC plus one amendment, electronic version only provided to employer) N/A Included with medical administration Translation of SBC into non-English text N/A Cost of translation Print and ship SBCs to employer at open enrollment (approval required)N/A Cost plus postage Page 3 Plan Administration Current Renewal Retiree account administration Retiree count of five or under: fee waived. Retiree count of six or more: $3.75 per retiree per month. HRA funds are paid out of PPlus system Retiree count of five or under: fee waived. Retiree count of six or more: $3.75 per retiree per month. HRA funds are paid out of PPlus system Inclusion of outside vendor data in SBC in UMR standard format, e.g. carved out benefits (approval required) $1,000 per SBC per benefit plan $1,000 per SBC per benefit plan More than two SBC requests per year N/A $500.00 per SBC per benefit plan Flexible Spending Accounts Debit card (not available with health savings account) - per card per month $1.50 $2.25 Reporting Ad hoc reports and analysis - per hour (two hours included with medical administration)$100.00 $100.00 Truven Health Analytics Advantage Suite reporting Included with medical administration Included with medical administration Banking Customer-maintained banking - positive pay agreement annual fee $700.00 $700.00 Page 4 •The information contained in this renewal is considered confidential and proprietary. We are providing this information with the understanding that it will not be used for any purpose other than to evaluate our capabilities to provide the services requested. In addition, this information will not be disclosed to person(s) or entity(s) other than those who are involved in the process of evaluating our response. Written permission must be obtained from UMR prior to any exceptions of these obligations in order to maintain the confidentiality of our responses. •Fees proposed require one billing, reporting, eligibility feed, stop loss and banking arrangement. •UMR assumes all services provided will be handled according to our standard format and procedures, unless otherwise specifically addressed within this renewal. Specialized services will be priced as necessary. •Fees proposed assume UMR will provide at a minimum, medical administration, utilization and case management. Additional fees apply if these services are not selected. •Fees proposed assume utilization and case management services are provided through UMR in order to access UnitedHealthcare®Networks. •Dental savings is calculated as the difference between in-network considered (or the in-network charge equivalent if participating provider bills at the fee schedule rate) and the in-network allowable charge. •Fees proposed are subject to change if a division, subsidiary or affiliated company is added or deleted from the plan, or if the number of covered employees changes by 15 percent or more from this renewal. •UMR reserves the right to adjust fees due to external vendors’ interfaces in order to comply with deductible or out of pocket integration required as part of the Essential Health Benefits provision of Health Care Reform. External vendors are subject to prior UMR approval. •Fees proposed are based on the plan of benefits as submitted, but does not assume duplication of benefits or provisions. Fees proposed assume a standard PPO plan design with no referral administration and no primary care physician tracking. Renewal assumes that the benefit plans will meet the steerage requirements of the networks proposed or will be changed to meet the requirements, including but not limited to; deductible, out of pocket, coinsurance and plan limitations. Plan design changes may impact a grandfathered health plan status. Please review any changes with your advisor. •Fees proposed assume a three-year contract. Additional fees apply if contract is terminated prior to the end of the third year. •This renewal is valid until the effective date and does not bind coverage or obligate UMR. •All quoted product fees assume UMR administers the medical plan. •To comply with the Department of Labor’s (DOL) claims regulations, we encourage pre-notification of at least 60 calendar days prior to the effective date of this contract. In the event that a 60-day notice is not feasible, UMR does not guarantee, but will make every reasonable effort, to have new plan(s) programmed quickly so claims can be processed within the required DOL timelines. •Claims reprocessing due to situations, such as retroactive benefit or eligibility changes, may require additional fees. •UMR is not bound by any typographical errors and/or omissions contained herein. Page 5 •UMR reserves the right to adjust fees in the event of (i) any changes in federal, state or other applicable law or rules; (ii) changes in plan design required by the applicable regulatory authority (e.g. mandated benefits) or by the customer; or (iii) any taxes, surcharges, assessments or similar charges being imposed by a governmental entity on the plan or UMR. •The Patient Protection and Affordability Care Act (PPACA) imposes certain fees and taxes on customers. For example, the Patient-Centered Outcomes Research Fee (PCORI) that is effective 2012 and the temporary reinsurance fee effective in 2014. PPACA fees and taxes are not included in the rates and fees quoted. Customers are responsible for reporting and paying the PCORI fee. UMR will charge the customer for the temporary reinsurance fee and remit on your behalf. •UMR will share raw claims and eligibility data, however, we reserve the right to exclude data elements deemed proprietary by our organization. •Using a non-preferred pharmacy benefits manager may require additional fees. Please refer to your UMR contact for preferred pharmacy benefits managers. •Deductible integration of prescription drug and medical claims requires daily connectivity between the pharmacy benefits manager and the plan administrator. Additional coordination fees may apply. External vendors are subject to prior approval. •UMR cannot support the drug data requirements for Medicare Part D subsidy submission of plans where the pharmacy claims are paid under the medical plan. We recommend these pharmacy benefits be provided by a pharmacy benefits manager. Master City of Coppell, Texas 255 Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2013-1261 File ID: Type: Status: 2013-1261 Agenda Item Passed 1Version: Reference: In Control: Human Resources 09/03/2013File Created: 09/10/2013Final Action: Symetra Life Insurance Company - Medical Group Excess Loss File Name: Title: Consider approval of awarding Request for Proposal (RFP) #0115 for the procurement of medical group excess loss insurance to the Symetra Life Insurance Company in the amount of $255,923.00 and authorizing the City Manager to sign all necessary documents. Notes: Agenda Date: 09/10/2013 Agenda Number: 20. Sponsors: Enactment Date: Symetra Stop Loss Insurance Memo FY2013-14.pdf, Symetra - Stop Loss Insurance Proposal FY2013-14.pdf Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 PassApproved09/10/2013City Council Presentation: Vivyon Bowman, Director of Human Resources, read Agenda Items 18-22 into the record for consideration. Skip Roark, with Brinson Benefits, was available for questions. A motion was made by Mayor Pro Tem Billy Faught, seconded by Councilmember Marvin Franklin, to approve Agenda Items 18-22. The motion passed by an unanimous vote. Action Text: Mayor Pro Tem Billy Faught, Councilmember Tim Brancheau, Councilmember Bob Mahalik, Councilmember Wes Mays, Councilmember Gary Roden, Councilmember Marvin Franklin, and Councilmember Aaron Duncan 7Aye: Text of Legislative File 2013-1261 Title Consider approval of awarding Request for Proposal (RFP) #0115 for the procurement of medical group excess loss insurance to the Symetra Life Insurance Company in the amount of Page 1City of Coppell, Texas Printed on 12/28/2017 Master Continued (2013-1261) $255,923.00 and authorizing the City Manager to sign all necessary documents. Summary Please see attached Memorandum. Fiscal Impact: Funds are budgeted in the Self Insurance Fund for this Agreement. Staff Recommendation: Staff recommends approval. Goal Icon: Sustainable City Government Page 2City of Coppell, Texas Printed on 12/28/2017 1 MEMORANDUM To:Mayor and City Council From:Vivyon V. Bowman,Director of Administration and Human Resources Date:September 10, 2013 Reference:Approval of the Purchase of Medical Stop Loss Insurance 2030:Top Quality City Workforce Introduction: Brinson Benefits, Inc. went out to the marketplace with a formal request for proposal process to invite Stop Loss Insurance companies to submit proposals for stop loss insurance related to the medical plan provided by the City of Coppell for its employees. The stop loss insurance for City’s the medical plan is currently provided by ING. The City’s insurance committee didn’t feel the renewal quote provided by ING was competitive and thus is recommending the purchase of stop loss insurance from Symetra Life Insurance Company. Analysis: The request for proposal was sent out by Brinson Benefits to seven stop loss carriers.In addition, two more stop loss carriers responded to the RFP with proposals.Of the nine responses received, two were clearly not competitive.The lowest competitive quote was provided by Symetra Life Insurance Company with a proposed annual cost of $255,923 for the Specific and Aggregate Stop Loss protection. Since the City’s medical plan is self-insured plan meaning that all claims incurred by employees and dependents are paid directly from the City’s Medical Self Insured Fund. The purchase of medical stop loss insurance protects the City’s fund from paying catastrophic claims over a certain amount. 2 Legal Review: The medical stop loss insurance is a purchased insurance product that required no legal review Fiscal Impact: The cost of the medical stop loss insurance is budgeted in the City’s Medical Self Insurance Fund. Recommendation: The City Staff recommends approval of the purchased of medical stop loss insurance from Symetra Life Insurance Company. Master City of Coppell, Texas 255 Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2013-1262 File ID: Type: Status: 2013-1262 Agenda Item Passed 1Version: Reference: In Control: Human Resources 09/03/2013File Created: 09/10/2013Final Action: National Union Fire Insurance - Organ TransplantFile Name: Title: Consider approval of a renewal policy for fully insured organ transplant coverage from National Union Fire Insurance in the amount of $54,576.36 and authorizing the City Manager to sign all necessary documents. Notes: Agenda Date: 09/10/2013 Agenda Number: 21. Sponsors: Enactment Date: Organ Transplant Renewal Policy Memo FY2013-14.pdf, Organ Transplant Coverage Renewal Policy FY2013-14.pdf Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 PassApproved09/10/2013City Council Presentation: Vivyon Bowman, Director of Human Resources, read Agenda Items 18-22 into the record for consideration. Skip Roark, with Brinson Benefits, was available for questions. A motion was made by Mayor Pro Tem Billy Faught, seconded by Councilmember Marvin Franklin, to approve Agenda Items 18-22. The motion passed by an unanimous vote. Action Text: Mayor Pro Tem Billy Faught, Councilmember Tim Brancheau, Councilmember Bob Mahalik, Councilmember Wes Mays, Councilmember Gary Roden, Councilmember Marvin Franklin, and Councilmember Aaron Duncan 7Aye: Text of Legislative File 2013-1262 Title Consider approval of a renewal policy for fully insured organ transplant coverage from National Union Fire Insurance in the amount of $54,576.36 and authorizing the City Manager to sign all necessary documents. Page 1City of Coppell, Texas Printed on 12/28/2017 Master Continued (2013-1262) Summary Please see attached Memorandum. Fiscal Impact: Funds are budgeted in the Self Insurance Fund for this Agreement. Staff Recommendation: Staff recommends approval. Goal Icon: Sustainable City Government Page 2City of Coppell, Texas Printed on 12/28/2017 1 MEMORANDUM To:Mayor and City Council From:Vivyon V. Bowman,Director of Administration and Human Resources Date:September 10, 2013 Reference:Approval of Organ Transplant Coverage 2030:Top Quality City Workforce Introduction: Please find the attached the renewal proposal for Organ transplant coverage from National Fire Insurance in the amount of $54,576.36. This proposal is for a fully insured policy to cover claims for organ transplants. Analysis: With few exceptions, most organ transplantation procedures are expensive and because of their high cost, the City of Coppell decided several years ago to carve out the transplant procedure from its self-insurance plan and purchase a fully insured plan as a separate policy. This decision helps protect the City’s health plan from a catastrophic transplant claim while insuring the affected employee gets the treatment needed from a designated center of excellence for a set annual fee. If the City chooses not to purchase this fully insured product, all potential organ transplant claims would be paid out of the Self-Insurance fund, the fund would be at great risk of potentially one or more catastrophic claims. Legal Review: This is a purchase of an insurance product and no agreement is warranted. Fiscal Impact: These costs have been budgeted in the City’s Medical Self-Insurance Fund. Recommendation: The city staff recommends the Mayor and City Council approval of the transplant renewal proposal as outlined above. Master City of Coppell, Texas 255 Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2013-1267 File ID: Type: Status: 2013-1267 Agenda Item Passed 1Version: Reference: In Control: Human Resources 09/04/2013File Created: 09/10/2013Final Action: Brinson Benefits, Inc. - Wellness Program Consulting Services File Name: Title: Consider approval of Consulting Services Contract for employee wellness program services with Brinson Benefits, Inc. in the amount of $60,963.00 and authorizing the City Manager to sign all necessary documents. Notes: Agenda Date: 09/10/2013 Agenda Number: 22. Sponsors: Enactment Date: Brinson Benefits, Inc. Wellness Program Memo FY2013-14.pdf, Brinson Benefits, Inc. Wellness Program Agreement FY2013-14.pdf Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 PassApproved09/10/2013City Council Presentation: Vivyon Bowman, Director of Human Resources, read Agenda Items 18-22 into the record for consideration. Skip Roark, with Brinson Benefits, was available for questions. A motion was made by Mayor Pro Tem Billy Faught, seconded by Councilmember Marvin Franklin, to approve Agenda Items 18-22. The motion passed by an unanimous vote. Action Text: Mayor Pro Tem Billy Faught, Councilmember Tim Brancheau, Councilmember Bob Mahalik, Councilmember Wes Mays, Councilmember Gary Roden, Councilmember Marvin Franklin, and Councilmember Aaron Duncan 7Aye: Text of Legislative File 2013-1267 Title Consider approval of Consulting Services Contract for employee wellness program services with Brinson Benefits, Inc. in the amount of $60,963.00 and authorizing the City Manager to sign all necessary documents. Page 1City of Coppell, Texas Printed on 12/28/2017 Master Continued (2013-1267) Summary Please see attached Memorandum. Fiscal Impact: Funds are budgeted in the Self Insurance Fund for this Agreement. Staff Recommendation: Staff recommends approval. Goal Icon: Sustainable City Government Page 2City of Coppell, Texas Printed on 12/28/2017 1 MEMORANDUM To:Mayor and City Council From:Vivyon V. Bowman,Director of Administration and Human Resources Date:September 5, 2013 Reference:Approval of Contract for Wellness Consulting Services 2030:Top Quality City Workforce Introduction: Please find the attached contract for wellness program services with Brinson Benefits, Inc. This is the third year that the City has contracted for these services with Brinson Benefits. We feel at the present time,Brinson offers the best strategy and programming for our employee wellness program . Analysis: The total contract for wellness consulting services and other related health/wellness programs is $60,963.20. The following is an outline of services to be provided by Brinson: Program Design and Consultation Consult on overall design of wellness program Incentive design Coordinate Services with Marathon Health, Inc. Clinic Management ● Work with clinic portal for design, registration and push communications ● Provide education materials and other valuable resources ● Assist with design reporting of trackers, health assessments, and individual results ● Work with clinic portal for online workshop opportunities ● Wellness videos and quizzes available 2 Standard Reports ● Executive Health Assessment Aggregate Report – once per year ● Tracking of wellness program results and coordinating with the onsite clinic ● Health Screening Outcome Analysis (per project) Wellness Committee and Wellness Star Program ● Attend and administer monthly wellness committee meetings ● Create nomination forms, select a quarterly wellness star, interview the wellness star, and announce the star at a live wellness workshop Tobacco Testing ● Administer onsite tobacco testing for all employees ● Manage the appeals process ● Re-testing service available upon request Monthly Wellness E-newsletter ● 8 pages, 4 color e-newsletter Monthly On-Site Wellness Workshops ● Coordinate and attend monthly onsite workshops ● Includes measurements of weight, blood pressure, BMI and body composition ● Maximum of 11 unique topics per year ● Coordinate onsite screening event(s) Wellness Challenges ● Maximum of 3 wellness challenges per year ● Team challenges can also be selected The City’s wellness program is designed to assist the employee in their awareness of potential health risks and to provide information that assist in managing and/or chronic health conditions. The benefits of the wellness program to the City are: An healthy employee will most likely be a more productive employee Creating an opportunity for employee awareness of the prevention and/or management of a chronic health condition could minimize the possibility of a catastrophic claim for the City’s medical plan. Legal Review: The attached agreement was reviewed by David Dodd on 09/05/13. Fiscal Impact: The cost to this Brinson contract is budgeted in the City’s Medical Self Insurance Fund. Recommendation: The City staff recommends approval of the Brinson Benefits Contract for Wellness programming. 1 Professional Services Agreement Employee Wellness Program THE STATE OF TEXAS) DALLAS COUNTY OF TEXAS) This contract is made and entered into by and between the CITY OF COPPELL, a home rule municipal corporation, of Dallas County, Texas, (hereinafter referred to as "CITY") and Brinson Benefits, Inc. having a principal place of business at 12720 Hillcrest Road, Suite 810-b, Dallas, TX, 75230, (hereinafter referred to as "CONTRACTOR"). 1.PURPOSE The purpose of this Contract is to state the terms and conditions under which CONTRACTOR shall provide Employee Wellness Consulting Services. 2.DESCRIPTION OF SERVICES CONTRACTOR'S services hereunder shall include, but shall not be limited to, the following: A.CONTRACTOR shall perform all the services as set forth and agreed to by the CITY attached hereto as Exhibit "A" inclusive of agreed to Contractor's fees for Required Services, both of which are made a part of this Contract for all purposes; should there be any future conflict between the terms of the Required Services and rates for the Required Services as provided by the Contractor, the agreed to terms of this Contract shall be final and binding. B.CONTRACTOR shall work closely with the Director of Administration/Human Resources or his/her designee (hereinafter referred to as "City Staff" and appropriate CITY officials) and perform any and all related tasks required by City Staff in order to fulfill the purposes of this Contract. C.CONTRACTOR shall deliver all data, reports and documents which result from its services to City Staff in such form as is satisfactory to the City Staff. D.CONTRACTOR shall work through the appropriate City Staff to obtain all pricing and proposals by means that comply with State and Federal Laws. 2 3.PERFORMANCE OF SERVICES CONTRACTOR and its employees or associates shall perform all the services under the Contract. CONTRACTOR agrees to assign Dawn Brinson-Roark or B. L. (Skip) Roark as their primary representative(s) for providing services as set out in this contract and represent that all its other employees or associates who perform services under the Contract shall be fully qualified and competent to perform the service described in Section 2. 4.TERM The term of this Contract shall begin on October 1, 2013 and renew on October 1st of each subsequent year subject to City Staff recommendation and City Council approval. CONTRACTOR understands and agrees that time is of the essence. All services, written reports, and other data are to be completed and delivered to CITY by agreed upon dates and times within the contract period unless an extension of time, based upon good reasons presented by CONTRACTOR, is approved by City Staff. 5.PAYMENT FOR SERVICES In consideration of the professional services to be performed by CONTRACTOR under the terms of the Contract, CITY shall pay CONTRACTOR for services actually performs as set out by the Fees for Required Services as defined in Exhibit "A" unless other conditions necessitate additional services, which must be authorized in advance by the City Manager or designee. CONTRACTOR'S charges for its services are not to exceed similar charges of CONTRACTOR for comparable services to other customers. Payments to CONTRACTOR shall be in the amount shown by the billings and other documentation submitted and shall be subject to City Staff's approval. All services shall be performed to the satisfaction of City Staff, and CITY shall not be liable for any payment under this Contract for services which are unsatisfactory and which have not been approved by City Staff. 6.CHANGE IN SERVICES CITY through its City Staff may request, from time to time, changes in the scope or focus of the activities and services conducted or to be conducted by CONTRACTOR pursuant to the Contract. Any such change which varies significantly from the scope of services set out in Section 2 and would entail a significant increase in cost or expense to CONTRACTOR shall be mutually agreed on by CONTRACTOR and the City Staff. Changes in the scope, which in the opinion of CONTRACTOR and the City Staff would require additional funding by CITY, must first be authorized in advance by the City Manager, his designee and/or City Council (if applicable). 3 7.CONFIDENTIAL WORK No reports, information, project evaluation, project designs, data or any other documentation developed by, given to, prepared by or assembled by CONTRACTOR under this Contract shall be disclosed or made available to any individual or organization by CONTRACTOR without the express prior written approval of the City Manager. 8.OWNERSHIP OF DOCUMENTS Upon acceptance or approval by CITY, all reports, information and other data, given to, prepared or assembled by CONTRACTOR UNDER THIS Contract, and any other related documents or items shall become the sole property of CITY and shall be delivered to CITY. CONTRACTOR may make copies of any and all documents for its files. 9.CONTRACTOR'S LIABILITY Approval of CITY shall not constitute nor be deemed a release of the responsibility and liability of CONTRACTOR, its employees, agents or associates for the accuracy and competency for their designs, reports, information, and other documents or services nor shall approval be deemed to be the assumption of such responsibility by CITY for any defect, error or omission in the documents prepared by CONTRACTOR, its employees, agents or associates. 10.INDEMNITY CONTRACTOR shall defend, indemnify, and hold CITY whole and harmless against any and all claims for damages, costs, and expenses to persons or property that may arise out of, or be occasioned by or from any negligent act, error or omission of CONTRACTOR or any agent, servant, or employee of CONTRACTOR in the execution or performance of this Contract. 11.RIGHT OF REVIEW CITY may review any and all of the services performed by CONTRACTOR under this Contract. 12.The following shall be conditions of, and a part of, the consideration of this Contract, to-wit: CONFLICT OF INTEREST OF CITY EMPLOYEES No officer or employee of the City shall have any financial interest, direct or indirect, in any contract with the City or be financially interested, directly or indirectly, in the sale to the City of any land, materials, supplies or services, except on behalf of the City as an officer or employee. Any violation of this section shall constitute malfeasance in office and any officer or employee guilty thereof may be subject to removal from his office or position. Any violation of this section, with knowledge, express or implied, of the person or corporation contracting with the City shall render the contract involved voidable by the City Manager. 4 CONFLICT OF INTEREST OF CONTRACTOR Contractor shall not accept other employment or engage in outside activities incompatible with the proper discharge of his duties and responsibilities with the City, or which might impair his independent judgement in the performance of his duty to the City nor personally provide services for compensation, directly or indirectly, to a person or organization who is requesting an approval, investigation or determination from the City. 13.NONDISCRIMINATION As a condition of this Contract, CONTRACTOR covenants that CONTRACTOR will take all necessary actions to insure that, in connection with any work under this Contract, CONTRACTOR, his associates and subcontractors, will not discriminate in the treatment or employment of any individual or groups of individuals on the grounds of race, color, religion, national origin, age, sex, or physical handicap unrelated to job performance, either directly, indirectly or through contractual or other arrangements. In this regard, CONTRACTOR shall keep, retain and safeguard all records relating to the Contract or work performed hereunder for a minimum period of three (3) years from final Contract completion, with full access allowed to authorized representatives of the City, upon request, for purposes of evaluating compliance with this and other provisions of the Contract. 14.CONTRACT PERSONAL The Contract provides for personal or professional services, and the CONTRACTOR shall not assign the Contract, in whole or in part, without the prior written consent of CITY. 15.TERMINATION CITY may terminate this Contract upon Thirty (30) days written notice to CONTRACTOR with the understanding that all services being performed under this Contract shall cease upon the date specified in such notice. CONTRACTOR shall invoice for all services completed and shall be compensated in accordance with the terms of this Contract for all such services performed by CONTRACTOR prior to the date specified in such notice. 16.NOTICES All notices, communications, and reports required or permitted under this Contract shall be personally delivered or mailed to the respective parties by depositing same in the United States mail, postage prepaid, or delivered electronically at the following addresses. Mailed notices shall be deemed communicated as of five (5) days after mailing. If intended for CITY, to: Vivyon V. Bowman (vbowman@coppelltx.gov) Director of Administration/Human Resources City of Coppell 255 Parkway Blvd. Coppell, TX 75019 5 If intended for CONTRACTOR, to: Brinson Benefits, Inc. 12720 Hillcrest Road, Suite 810-b Dallas, TX 75230 ATTN: Dawn Brinson-Roark 17.INDEPENDENT CONTRACTOR In performing services under this Contract, CONTRACTOR is performing services of the type performed prior to this Contract, and CITY and CONTRACTOR by the execution of this Contract do not change the independent status of CONTRACTOR. No term or provision of this Contract shall be construed as making CONTRACTOR the agent, servant, or employee of CITY. 18.VENUE The obligation of the parties to this Contract are performable in Dallas County, Texas, and if legal action is necessary to enforce same, exclusive venue shall lie in Dallas County, Texas. 19.APPLICABLE LAWS This Contract is made subject to the provisions of the Charter and ordinances of CITY, as amended, and all applicable State and Federal laws. 20.GOVERNING LAW This Contract shall be governed by and construed in accordance with the laws and court decisions of the State of Texas. 21. LEGAL CONSTRUCTION In case any one or more of the provisions contained in this Contract shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect any other provision thereof and this Contract shall be considered as if such invalid, illegal, or unenforceable provision had never been contained in this Contract. 22. COUNTERPARTS This Contract may be executed in any number of counterparts, each of which shall be deemed an original and constitute one and the same instrument. 23. CAPTIONS The captions to the various clause of this Contract are for informational purposes only and shall not alter the substance of the terms and conditions of this Contract. 6 24. SUCCESSORS AND ASSIGNS This Contract shall be binding upon and inure to the benefit of the parties hereto and their respective heirs, executors, administrators, successors and, except as otherwise provided in this Contract, their assigns. 25. ENTIRE AGREEMENT This Contract embodies the complete agreement of the parties hereto, superseding all oral or written previous and contemporary agreements between the parties and relating to matters in the Contract, and except as otherwise provided herein cannot be modified without written agreement of the parties to be attached to and made a part of this Contract. EXECUTED this ___________day of _________________________________, 2013, by the CITY, signing by its City and by CONTRACTOR. BY ________________________________ City of Coppell CONTRACTOR: Brinson Benefits, Inc. BY _________________________________ S. Dawn Brinson-Roark President 7 PROFESSIONAL SERVICES AGREEMENT EXHIBIT A CONTRACTOR’S Fee is determined based on Total Number of Eligible Wellness Program Participants (which includes full-time and part-time employees who can enroll in the program. Participants can also include dependents if as such time the CITY wishes to include them in the program.) ● Fee is $13.80 PEEPM (per eligible employee per month), plus ● $3,500 per year for planning, implementing, and participation in annual health fair Included Services: Program Design and Consultation ● Consult on overall design of wellness program ● Incentive design Coordinate Services with Marathon Health, Inc. Clinic Management ● Work with clinic portal for design, registration and push communications ● Provide education materials and other valuable resources ● Assist with design reporting of trackers, health assessments, and individual results ● Work with clinic portal for online workshop opportunities ● Wellness videos and quizzes available Standard Reports ● Executive Health Assessment Aggregate Report – once per year ● Tracking of wellness program results and coordinating with the onsite clinic ● Health Screening Outcome Analysis (per project) Wellness Committee and Wellness Star Program ● Attend and administer monthly wellness committee meetings ● Create nomination forms, select a quarterly wellness star, interview the wellness star, and announce the star at a live wellness workshop Tobacco Testing ● Administer onsite tobacco testing for all employees ● Manage the appeals process ● Re-testing service available upon request Monthly Wellness E-newsletter ● 8 page, 4 color e-newsletter 8 Monthly On-Site Wellness Workshops ● Coordinate and attend monthly onsite workshops ● Includes measurements of weight, blood pressure, BMI and body composition ● Maximum of 11 unique topics per year ● Coordinate onsite screening event(s) Wellness Challenges ● Maximum of 3 wellness challenges per year ● Team challenges can also be selected Optional Services (not included in the fees above) ● Healthy Text Campaign: $150 to $250 per month (depending on the number of participants in the program) ● Paper based Health Risk Assessment: $19.00 per assessment ● Lifestyle Health Coaching – telephonic: $3.00 peepm ● Lifestyle Health Coaching – group setting: $150 per hour ● Lifestyle Health Coaching – 1:1 in person: $150 per hour ● Spanish translation services ● Expenses associated with incentives, prizes and awards for participants ● Spouse/Dependent participation fees: $3.00 per dependent per month ● Services not specified as included in this contract Master City of Coppell, Texas 255 Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2013-1269 File ID: Type: Status: 2013-1269 Agenda Item Passed 1Version: Reference: In Control: City Secretary 09/06/2013File Created: 09/10/2013Final Action: DeCAD NominationFile Name: Title: Consider approval of a nomination for appointment to the Denton County Appraisal District Board of Directors; and authorizing the City Manager to sign. Notes: Agenda Date: 09/10/2013 Agenda Number: 23. Sponsors: Enactment Date: DeCAD Nomination.pdfAttachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 PassApproved09/10/2013City Council A motion was made by Councilmember Tim Brancheau, seconded by Mayor Pro Tem Billy Faught, to nominate John Mahalik to the Denton County Appraisal District Board of Directors. The motion passed by an unanimous vote. Action Text: Mayor Pro Tem Billy Faught, Councilmember Tim Brancheau, Councilmember Bob Mahalik, Councilmember Wes Mays, Councilmember Gary Roden, Councilmember Marvin Franklin, and Councilmember Aaron Duncan 7Aye: Text of Legislative File 2013-1269 Title Consider approval of a nomination for appointment to the Denton County Appraisal District Board of Directors; and authorizing the City Manager to sign. Summary Fiscal Impact: Page 1City of Coppell, Texas Printed on 12/28/2017 Master Continued (2013-1269) Staff Recommendation: Goal Icon: Sustainable City Government Business Prosperity Community Wellness and Enrichment Sense of Community Special Place to Live Page 2City of Coppell, Texas Printed on 12/28/2017 John Mahalik 2648 Newcastle Dr. Carrollton, TX 75007 September 4,20 13 Mayor and City Council, I would like to request your nomination for the Denton County Appraisal District Board of Directors for 20 14. I currently am serving on the board as the Vice Chairman and have served now for over 2 years. It would be an honor to continue to serve by getting the City of Coppell nomination for the upcoming December election. I have resided in Carrollton/Denton County for 13 years and served as councilmernber Place 2 for two terms and was Mayor Pro Tem of Carrollton in 20 10. I hold a Bachelor's Degree in Finance and a Master's Degree in Business Administration and recently received a graduate degree in MediationIDispute Resolution from Southern Methodist University in May 20 1 1. I believe my background is well suited for this position. Thank you for your support. Sincerely, NOMINATION FORM Please return this form to DCAD before October 15, 2013. Reminder ....y our jurisdiction may nominate up to five candidates to the Denton Central Appraisal District Board of Directors. Please include the address and phone number of your nominees. Name of your jurisdiction: Name of nominee: Name Address --- City Zip Phone # (-1 - Return this form to: Kathy Williams Denton Central Appraisal District P.O.60~2816 Denton, TX 76202 Master City of Coppell, Texas 255 Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2013-1256 File ID: Type: Status: 2013-1256 Agenda Item City Manager Reports 1Version: Reference: In Control: City Secretary 09/03/2013File Created: 09/10/2013Final Action: City Manager's ReportFile Name: Title: Project Updates and Future Agendas. Notes: Agenda Date: 09/10/2013 Agenda Number: Sponsors: Enactment Date: Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 09/10/2013City Council City Manager Clay Phillips announced that the City Managers will be attending the ICMA Conference. Mike Land will be sitting in for the next Council Meeting. In October, Council will be approving the Work Plan for Staff for the FY13-14, along with conducting the City Manager's Evaluation. With regards to Project Updates, there are numerous projects going on around town. They are all moving along nicely. Action Text: Text of Legislative File 2013-1256 Title Project Updates and Future Agendas. Summary Fiscal Impact: Staff Recommendation: Goal Icon: Page 1City of Coppell, Texas Printed on 12/28/2017 Master Continued (2013-1256) Sustainable City Government Business Prosperity Community Wellness and Enrichment Sense of Community Special Place to Live Page 2City of Coppell, Texas Printed on 12/28/2017 Master City of Coppell, Texas 255 Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2013-1255 File ID: Type: Status: 2013-1255 Agenda Item Mayor and Council Reports 1Version: Reference: In Control: City Secretary 09/03/2013File Created: 09/10/2013Final Action: Mayor & Council ReportsFile Name: Title: A.Report by Mayor Hunt regarding Metroplex Mayors’ Meeting. B.Report by Mayor Hunt regarding the Plaza Music Series in September. Notes: Agenda Date: 09/10/2013 Agenda Number: Sponsors: Enactment Date: Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 09/10/2013City Council Mayor Hunt and City Manager Clay Phillips attended the Metroplex Mayors' Meeting. Mr. Phillips said the speaker, Jody Puckett, with Dallas Water Utilities, spoke about the need for water and the efforts around the region. There was discussion about building reservoirs and conservation tactics. Mayor Hunt also spoke about the Plaza Music Series. There was approximately 300 people in attendance at the kick-off performance. Musical performances are on Saturdays in September from 7pm – 9pm in the Plaza. Up next is: Petty Theft – Tom Petty, followed by Southern Chrome – Country and Bubba Hernandez – Worldly Latin Rock. Kona Ice is on site selling snow cones and popcorn is given away for free, courtesy of the Parks and Recreation Department. Action Text: Text of Legislative File 2013-1255 Title A.Report by Mayor Hunt regarding Metroplex Mayors’ Meeting. B.Report by Mayor Hunt regarding the Plaza Music Series in September. Summary Page 1City of Coppell, Texas Printed on 12/28/2017 Master Continued (2013-1255) Fiscal Impact: Staff Recommendation: Goal Icon: Sustainable City Government Business Prosperity Community Wellness and Enrichment Sense of Community Special Place to Live Page 2City of Coppell, Texas Printed on 12/28/2017