CM 2013-08-27CFFELL
City of Coppell, Texas
Minutes
City Council
255 Parkway Boulevard
Coppell, Texas 75019 -9478
Tuesday, August 27, 2013 6:00 PM Council Chambers
KAREN HUNT BILLY FAUGHT
Mayor Mayor Pro Tern
TIM BRANCHEAU BOB MAHALIK
Place 1 Place 2
WES MAYS GARY RODEN
Place 3 Place 4
MARVIN FRANKLIN AARON DUNCAN
Place 6 Place 7
CLAY PHILLIPS
City Manager
Present 7 - Karen Hunt-,Billy Faught;Tim Brancheau;Bob Mahalik;Gary Roden-,Marvin
Franklin and Aaron Duncan
Absent 1 - Wes Mays
Also present were City Manager Clay Phillips, City Secretary Christel Pettinos and City
Attorney David Dodd.
The City Council of the City of Coppell met in Regular Called Session on Tuesday,
August 27, 2013, at 6:00 p.m. in the City Council Chambers of Town Center, 255
Parkway Boulevard, Coppell, Texas.
Call to Order
Mayor Hunt called the meeting to order, determined that a quorum was present
and convened into Executive Session at 6:13 p.m.
Councilmember Bob Mahalik arrived prior to the start of the Executive Session.
2. Executive Session (Closed to the Public) 1st Floor Conference Room
Section 551.087, Texas Government Code - Economic Development Negotiations.
A. Discussion regarding Economic Development Prospects north of I.H.
635E and west of Belt Line Road.
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City Council Minutes August 27, 2013
Discussed under Executive Session
B. Discussion regarding Economic Development Prospects north of I.H.
635E and east of Belt Line Road.
Discussed under Executive Session
3. Work Session (Open to the Public) 1st Floor Conference Room
Mayor Hunt adjourned the Executive Session at 6:42 p.m. and convened into
the Work Session.
A. Presentation regarding the planning for continuation of median
improvements.
B. Discussion of Agenda Items.
Presented in Work Session
Regular Session
Mayor Hunt adjourned the Work Session at 7:00 p.m. and opened the Regular
Session.
4. Invocation 7:30 p.m.
Dale Patterson with Hackberry Creek Church gave the Invocation.
5. Pledge of Allegiance
Mayor Hunt led those present in the Pledge of Allegiance.
6. Consider approval of a proclamation naming the month of September
2013 as "Blood Cancer Awareness Month in Coppell," and authorizing
the Mayor to sign.
Mayor Hunt read the proclamation for the record and presented the same to
Margaret Blackmon on behalf of the Leukemia and Lymphoma Society.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Gary Roden, that this Agenda Item be approved. The motion
passed by an unanimous vote.
Aye: 6 - Mayor Pro Tern Billy Faught;Councilmember Tim
Brancheau;Councilmember Bob Mahalik;Councilmember Gary
Roden ;Council member Marvin Franklin and Council member Aaron
Duncan
7. Citizens' Appearance
Mayor Hunt asked for those who signed up to speak:
1) Thomas Burrows, 138 Wynnpage, spoke in regards to letters he sent to
Council and has yet to receive word back, and with regards to the registering
of voters at the Fireworks Celebration.
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City Council Minutes August 27, 2013
8. Consent Agenda
A. Consider approval of the minutes: August 13, 2013.
A motion was made by Councilmember Gary Roden, seconded by
Councilmember Bob Mahalik, to approve Agenda Items A -G on the Consent
Agenda. The motion passed by an unanimous vote.
B. Consider approval of an Interlocal Purchasing Agreement between the
City of Coppell and the Town of Addison, to enable the purchase from
the other's contracts to satisfy any bid requirements; specifically
Addison using the City of Coppell's Tree Trimming Contract,
authorizing the City Manager to sign all related documents; and
authorizing the Mayor to sign.
A motion was made by Councilmember Gary Roden, seconded by
Councilmember Bob Mahalik, to approve Agenda Items A -G on the Consent
Agenda. The motion passed by an unanimous vote.
Aye: 6 - Mayor Pro Tern Billy Faught;Councilmember Tim
Brancheau;Councilmember Bob Mahalik-,Councilmember Gary
Roden -,Council member Marvin Franklin and Council member Aaron
Duncan
C. Consider approval of an Interlocal Purchasing Agreement between the
City of Coppell and the City of Frisco, to enable the purchase from the
other's contracts to satisfy bid requirements, specifically Police
Department Uniforms, authorizing the City Manager to sign all related
documents; and authorizing the Mayor to sign.
A motion was made by Councilmember Gary Roden, seconded by
Councilmember Bob Mahalik, to approve Agenda Items A -G on the Consent
Agenda. The motion passed by an unanimous vote.
Aye: 6 - Mayor Pro Tern Billy Faught;Councilmember Tim
Brancheau;Councilmember Bob Mahalik-,Councilmember Gary
Roden -,Council member Marvin Franklin and Council member Aaron
Duncan
D. Consider approval of an Interlocal Purchasing Agreement between the
City of Coppell and the City of Garland to enable the purchase from
the other's contracts to satisfy bid requirements, authorizing the City
Manager to sign all related documents; and authorizing the Mayor to
sign.
A motion was made by Councilmember Gary Roden, seconded by
Councilmember Bob Mahalik, to approve Agenda Items A -G on the Consent
Agenda. The motion passed by an unanimous vote.
Aye: 6 - Mayor Pro Tern Billy Faught;Councilmember Tim
Brancheau;Councilmember Bob Mahalik-,Councilmember Gary
Roden -,Council member Marvin Franklin and Council member Aaron
Duncan
E. Consider approval to enter into an interlocal agreement with the City of
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City Council Minutes August 27, 2013
Lewisville for the reconstruction of the intersection of MacArthur Blvd
and Lake Vista Drive, and the installation of a new traffic signal at this
intersection; and authorizing the City Manager to reimburse the City of
Lewisville in the amount of up to $211,000.00 as provided for in CIP
funds.
A motion was made by Councilmember Gary Roden, seconded by
Councilmember Bob Mahalik, to approve Agenda Items A -G on the Consent
Agenda. The motion passed by an unanimous vote.
Aye: 6 - Mayor Pro Tern Billy Faught;Councilmember Tim
Brancheau;Councilmember Bob Mahalik-,Councilmember Gary
Roden -,Council member Marvin Franklin and Council member Aaron
Duncan
F. Consider approval of the annual review of the written Investment
Policy of the City of Coppell as provided by the Public Funds
Investment Act, Chapter 2256, Texas Government Code.
A motion was made by Councilmember Gary Roden, seconded by
Councilmember Bob Mahalik, to approve Agenda Items A -G on the Consent
Agenda. The motion passed by an unanimous vote.
Aye: 6 - Mayor Pro Tern Billy Faught;Councilmember Tim
Brancheau;Councilmember Bob Mahalik-,Councilmember Gary
Roden -,Council member Marvin Franklin and Council member Aaron
Duncan
G. Consider approval of an Engineering Services contract with J. Volk
Consulting, Inc. in the amount of $211,300.00 for the design of
Highland Meadow and Edgewood; as provided for by the' /4 Cent Sales
Tax for Street Maintenance; and authorizing the City Manager to sign
and execute all necessary documents.
A motion was made by Councilmember Gary Roden, seconded by
Councilmember Bob Mahalik, to approve Agenda Items A -G on the Consent
Agenda. The motion passed by an unanimous vote.
Aye: 6 - Mayor Pro Tern Billy Faught;Councilmember Tim
Brancheau;Councilmember Bob Mahalik-,Councilmember Gary
Roden -,Council member Marvin Franklin and Council member Aaron
Duncan
End of Consent Agenda
9. PUBLIC HEARING: To receive public comment concerning the
proposed 2013 -14 budget for the Coppell Crime Control and
Prevention District.
Presentation: Jennifer Miller, Director of Finance, made a presentation to
Council.
Mayor Hunt opened the Public Hearing and advised that no one signed up to
speak.
10. Consider approval of the proposed 2013 -14 budget for the Coppell
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City Council Minutes August 27, 2013
Crime Control and Prevention District.
Presentation: Jennifer Miller, Director of Finance, made a presentation to
Council.
A motion was made by Mayor Pro Tern Billy Faught, seconded by
Councilmember Tim Brancheau, to close the Public Hearing for Item 9 and
approve this Agenda Item. The motion passed by an unanimous vote.
Aye: 6 - Mayor Pro Tern Billy Faught;Councilmember Tim
Brancheau;Councilmember Bob Mahalik;Councilmember Gary
Roden ;Council member Marvin Franklin and Council member Aaron
Duncan
11. PUBLIC HEARING: To receive public comment concerning the
proposed 2013 -14 Municipal Budget.
Presentation: Jennifer Miller, Director of Finance, made a presentation to
Council.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Aaron Duncan, to close the Public Hearing. The motion
passed by an unanimous vote.
Aye: 6 - Mayor Pro Tern Billy Faught;Councilmember Tim
Brancheau;Councilmember Bob Mahalik;Councilmember Gary
Roden ;Council member Marvin Franklin and Council member Aaron
Duncan
12. Consider approval of an Ordinance of the City of Coppell, Texas,
approving an amendment to Ordinance No. 2012 -1318, the budget for
the Fiscal Year October 1, 2012 through September 30, 2013, and
authorizing the Mayor to sign.
Presentation: Jennifer Miller, Director of Finance, made a presentation to
Council.
A motion was made by Councilmember Tim Brancheau, seconded by
Councilmember Gary Roden, that this Agenda Item be approved. The motion
passed by an unanimous vote.
Aye: 6 - Mayor Pro Tern Billy Faught;Councilmember Tim
Brancheau;Councilmember Bob Mahalik;Councilmember Gary
Roden ;Council member Marvin Franklin and Council member Aaron
Duncan
Enactment No: 2013 -1352
13. Consider a resolution authorizing the Mayor to sign a Termination and
Release of Water, Sanitary Sewer, Stormwater Drainage, Parking and
Firelane Agreement relating to Lots 1 through 7, Block A, The Villages
Of Old Coppell, City of Coppell, Dallas County, Texas.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Gary Roden, that this Agenda Item be approved. The motion
passed by an unanimous vote.
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City Council Minutes August 27, 2013
Aye: 6 - Mayor Pro Tern Billy Faught;Councilmember Tim
Brancheau;Councilmember Bob Mahalik;Councilmember Gary
Roden ;Council member Marvin Franklin and Council member Aaron
Duncan
Enactment No: 2013 - 0827.1
14. City Manager Reports
Project Updates and Future Agendas.
Read and Filed
City Manager Clay Phillips gave an update on the various projects around
town. The Biodiversity Center is progressing. The Pavilion on the Square in
Old Town has steel going up and restroom facilities being constructed.
Regarding Sandy Lake Road, there was a natural gas leak that ruptured. It was
not located in the area it was indicated. Houses to the north of the area had to
be evacuated, but the situation ended well. The pond erosion project at Andy
Brown East is continuing along, and pavement repairs are being made on
Freeport Parkway. The roadways and sidewalks are open for school traffic on
Mockingbird Lane and the Dog Park construction project continues.
Regarding future agendas, the Budget Adoption will be September 10th and a
Joint Meeting with the School Board and City Council will be held on
September 26th. Discussion will include the school bond projects, the sales
tax election and security in schools.
15. Mayor and Council Reports
Report by Mayor Hunt regarding the Plaza Music Series.
Read and Filed
Mayor Hunt reported on the upcoming Plaza Music Series to be held on
Saturdays in September.
September 7th: Me and My Monkey (Beatles)
September 14th: Petty Theft (Tom Petty)
September 21st: Southern Chrome (Country)
September 28th: Bubba Hernandez (Variety - Worldly Latin Rock)
Kona Ice will be on site selling snow cones and the Parks and Recreation
Department will be giving away free popcorn. All concerts are free and will be
held from 7pm — 9pm.
16. Council Committee Reports concerning items of community involvement with no
Council action or deliberation permitted.
Councilmember Marvin Franklin reported that Metrocrest Social Services and
Senior Adult Services have merged. The Joint Board consists of members from
each group. The first meeting as a formal, operating board was August 7th.
17. Public Service Announcements concerning items of community interest with no
Council action or deliberation permitted.
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City Council Minutes August 27, 2013
Mayor Hunt announced the first football game is Friday, August 30th.
18. Necessary Action from Executive Session
Nothing to report.
Adjournment
nc/no further business before the City Council, the meeting was
Ka en Selbo Hunt, M
AT,TE /T:
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hristel Pettinos, ity Secretary
City of Coppell, Texas Page 7