CM 2013-09-10.
C o � ELL
City of Coppell, Texas
Minutes
City Council
255 Parkway Boulevard
Coppell, Texas 75019 -9478
Tuesday, September 10, 2013 5:30 PM Council Chambers
KAREN HUNT BILLY FAUGHT
Mayor Mayor Pro Tem
TIM BRANCHEAU BOB MAHALIK
Place 1 Place 2
WES MAYS GARY RODEN
Place 3 Place 4
MARVIN FRANKLIN AARON DUNCAN
Place 6 Place 7
CLAY PHILLIPS
City Manager
Also present were City Manager Clay Phillips, City Secretary Christel Pettinos and City
Attorney David Dodd.
The City Council of the City of Coppell met in Regular Called Session on Tuesday,
September 10, 2013, at 5:30 p.m. in the City Council Chambers of Town Center, 255
Parkway Boulevard, Coppell, Texas.
1. Call to Order
Mayor Hunt called the meeting to order, determined that a quorum was present
and convened into Executive Session at 5:40 p.m.
Councilmember Bob Mahalik arrived during Executive Session.
Present 8 - Karen Hunt;Billy Faught;Tim Brancheau;Bob Mahalik;Wes Mays;Gary
Roden;Marvin Franklin and Aaron Duncan
2. Executive Session
Section 551.072, Texas Government Code - Deliberation regarding Real Property and
Section 551.087, Texas Government Code - Economic Development Negotiations.
Discussion regarding property south of Bethel Road and west of S.
Coppell Road.
Discussed under Executive Session
City of Coppell, Texas Page 1
City Council Minutes September 10, 2013
3.
4.
5.
A
7.
A.
Work Session (Open to the Public) 1st Floor Conference Room
Mayor Hunt adjourned the Executive Session at 6:13 p.m. and convened into
the Work Session.
A. Discussion regarding Joint School Board /City Council Meeting.
B. Update on Boards and Commission Applications.
C. Discussion regarding Liaisons to Boards and Commissions.
D. Discussion regarding Capital Improvement Projects.
E. Discussion regarding Annual Benefit Contracts.
F. Discussion of Agenda Items.
Presented in Work Session
Regular Session
Mayor Hunt adjourned the Work Session and opened the Regular Session at
7:30 p.m.
Invocation 7:30 p.m.
Pastor Wayne McDonald with Metrocrest Community Church gave the
Invocation.
Pledge of Allegiance
Boy Scouts Zach Fairbanks, Troop 8888, and Drew Young, Troop 589, led those
present in the Pledge of Allegiance.
Citizens' Appearance
Consent Agenda
Mayor Hunt advised that no one signed up to speak.
Consider approval of the minutes: August 27, 2013.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Bob Mahalik, to approve Agenda Items A -D on the Consent
Agenda. The motion passed by an unanimous vote.
B. Consider approval of an Ordinance for Case No. PD- 199R8 -HC, Vista
Point II, Lot 6R, Block A, - Children's Learning Adventure, a zoning
change from PD- 199 -HC (Planned Development- 199 - Highway
Commercial), to PD- 199R8 -HC (Planned Development- 199 - Revision
8- Highway Commercial), to attach a Detail Site Plan on 2.6 acres to
allow the development of a Day Care Center to be located at 811 N.
MacArthur Boulevard and authorizing the Mayor to sign.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Bob Mahalik, to approve Agenda Items A -D on the Consent
City of Coppell, Texas Page 2
City Council Minutes September 10, 2013
Agenda. The motion passed by an unanimous vote.
Enactment No: 91500 -A -631
C. Consider approval of the dedication of an easement within the Main
Street Development in Old Coppell to Oncor Electric Delivery
Company, LLC for the installation of an underground electric service
across property owned by the City of Coppell; and authorizing the
Mayor to sign and execute any necessary documents.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Bob Mahalik, to approve Agenda Items A -D on the Consent
Agenda. The motion passed by an unanimous vote.
D. Consider approval of a contract with Scodeller Construction, Inc. for
Bid Number Q- 0813 -04, Annual Crack and Joint Sealing Project, in the
amount of $100,000.00, as budgeted in the Infrastructure Maintenance
Fund; and authorizing the City Manager to sign and execute any
necessary documents.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Bob Mahalik, to approve Agenda Items A -D on the Consent
Agenda. The motion passed by an unanimous vote.
End of Consent Agenda
8. Consider approval of an Ordinance approving and adopting the budget
for the City of Coppell, Texas for the Fiscal Year of October 1, 2013
through September 30, 2014, and authorizing the Mayor to sign.
A motion was made by Mayor Pro Tern Billy Faught, seconded by
Councilmember Gary Roden, that this Agenda Item be approved. The motion
passed by an unanimous vote.
Aye: 7 - Mayor Pro Tern Billy Faught;Councilmember Tim
Brancheau;CounciImember Bob Mahalik; Councilmember Wes
Mays; Councilmember Gary Roden; Councilmember Marvin Franklin and
Councilmember Aaron Duncan
Enactment No: 2013 -1353
9. Consider approval of an Ordinance of the City of Coppell, Texas
levying the ad valorem taxes for the year 2013 at $.63750 on each
One Hundred Dollars ($100) assessed value of taxable property of
which $.43750 is for operations and maintenance and $.20000 is for
interest and sinking, and authorizing the Mayor to sign.
A motion was made by Mayor Pro Tern Billy Faught, seconded by
Councilmember Wes Mays, that this Agenda Item be approved. The motion
passed by an unanimous vote.
Aye: 7 - Mayor Pro Tern Billy Faught;Councilmember Tim
Brancheau;CounciImember Bob Mahalik; Councilmember Wes
Mays; Councilmember Gary Roden; Councilmember Marvin Franklin and
Councilmember Aaron Duncan
City of Coppell, Texas Page 3
City Council Minutes September 10, 2013
Enactment No: 2013 -1354
10. PUBLIC HEARING:
Consider approval of the Coppell Trade Center, Lot 1 R2, Block 1,
Replat, a replat of Lot 1 R, Block 1, containing 40.65 acres to relocate
(abandon and dedicate) easements to allow for the development of a
279,330- square -foot office /warehouse building on a portion of that lot
(17.92 acres) on property located north of W. Sandy Lake Road and
west of the proposed extension of Freeport Parkway.
Presentation: Gary Sieb, Director of Planning, made a presentation to Council.
Mayor Hunt opened the Public Hearing and advised that no one signed up to
speak.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Gary Roden, to close the Public Hearing and approve this
Agenda Item. The motion passed by an unanimous vote.
Aye: 7 - Mayor Pro Tern Billy Faught;Councilmember Tim
Brancheau;CounciImember Bob Mahalik; Councilmember Wes
Mays; Councilmember Gary Roden; Councilmember Marvin Franklin and
Councilmember Aaron Duncan
11. PUBLIC HEARING:
Consider approval of the Park West Crossing, Lot 1, Block A, Replat, a
replat of a portion of Lot 1, Block 3R, of the Park West Commerce
Center Addition, to establish necessary easements to allow the
development of four (4) office /warehouse buildings containing a total of
307,500 square feet on 22.5 acres of property located at the southeast
corner of Freeport Parkway and Southwestern Boulevard.
Presentation: Gary Sieb, Director of Planning, made a presentation to Council.
Mayor Hunt opened the Public Hearing and advised that no one signed up to
speak.
A motion was made by Councilmember Gary Roden, seconded by
Councilmember Tim Brancheau, to close the Public Hearing and approve this
Agenda Item subject to the following conditions:
1) There may be additional comments upon detail engineering review; and
2) Off -site easement will be needed for the shared driveway on Southwestern
Boulevard.
The motion passed by an unanimous vote.
Aye: 7 - Mayor Pro Tern Billy Faught;Councilmember Tim
Brancheau;CounciImember Bob Mahalik; Councilmember Wes
Mays; Councilmember Gary Roden; Councilmember Marvin Franklin and
Councilmember Aaron Duncan
12. PUBLIC HEARING:
Consider approval of Case No. PD- 266 -SF -9, Shadow Ridge
Estates -5th Increment, Lots 1 R -3R, Block A, a zoning change request
City of Coppell, Texas Page 4
City Council Minutes September 10, 2013
from SF -12 (Single Family -12) to PD- 266 -SF -9 (Planned
Development- 266- SF -9), to allow the development of three (3)
single - family lots on 0.8 acres of property located at the southeast
corner of S. Coppell Road and Plantation Drive.
Presentation: Gary Sieb, Director of Planning, made a presentation to Council.
Mayor Hunt opened the Public Hearing and advised that no one signed up to
speak.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Marvin Franklin, to close the Public Hearing and approve this
Agenda Item subject to the following conditions:
1) There will be additional comments generated upon detailed engineering plan
review;
2) Park Development fees are $1,285 per unit;
3) A Tree removal permit is required prior to the start of construction; and
4) Impact fees will be assessed for two of the lots.
The motion passed by an unanimous vote.
Aye: 7 - Mayor Pro Tern Billy Faught;Councilmember Tim
Brancheau;CounciImember Bob Mahalik; Councilmember Wes
Mays; Councilmember Gary Roden; Councilmember Marvin Franklin and
Councilmember Aaron Duncan
13. PUBLIC HEARING:
Consider approval of the Shadow Ridge Estates -5th Increment, Lots
1 R, 2R & 3R, Block A, Replat, a replat of Lots 1 and 2 of the Shadow
Ridge Estates -5th Increment, to allow the development of three (3)
single - family lots on 0.8 acres of property located at the southeast
corner of S. Coppell Road and Plantation Drive.
Presentation: Gary Sieb, Director of Planning, made a presentation to Council.
Mayor Hunt opened the Public Hearing and advised that no one signed up to
speak.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Aaron Duncan, to close the Public Hearing and approve this
Agenda Item subject to the following conditions:
1) Additional comments may be generated upon detailed engineering plan
review;
2) A tree removal permit is required prior to the start of construction; and
3) Park development fees of $1,285.00 are required per unit.
The motion passed by an unanimous vote.
Aye: 7 - Mayor Pro Tern Billy Faught;Councilmember Tim
Brancheau;CounciImember Bob Mahalik; Councilmember Wes
Mays; Councilmember Gary Roden; Councilmember Marvin Franklin and
Councilmember Aaron Duncan
14. PUBLIC HEARING:
City of Coppell, Texas Page 5
City Council Minutes September 10, 2013
Consider approval of Case No. S- 1137R4, First United Methodist
Church - Ministry Building, a zoning change request from S -1137R
(Special Use Permit -1137 Revised) to S- 1137R4 to (Special Use
Permit -1137 Revision 4), to allow the construction of a
18,547 - square -foot building on seven (7) acres of property located at
425 Heartz Road.
Presentation: Gary Sieb, Director of Planning, made a presentation to Council.
Mayor Hunt opened the Public Hearing and advised that no one signed up to
speak.
A motion was made by Councilmember Marvin Franklin, seconded by Mayor
Pro Tern Billy Faught, to close the Public Hearing and approve this Agenda
Item subject to the following conditions:
1) Additional comments may be generated upon detailed engineering plan
review; and
2) A tree removal permit is required prior to the start of construction.
The motion passed by an unanimous vote.
Aye: 7 - Mayor Pro Tern Billy Faught;Councilmember Tim
Brancheau;CounciImember Bob Mahalik; Councilmember Wes
Mays; Councilmember Gary Roden; Councilmember Marvin Franklin and
Councilmember Aaron Duncan
15. PUBLIC HEARING:
Consider approval of the First United Methodist Church - Section 2
Addition, Lot 1 R, Block 1, Replat, a replat of the First United Methodist
Church - Section 2 Addition, Lot 1, Block 1, to establish necessary
easements to allow the construction of a 18,547- square -foot building
on seven (7) acres of property located at 425 Heartz Road.
Presentation: Gary Sieb, Director of Planning, made a presentation to Council.
Mayor Hunt opened the Public Hearing and advised that no one signed up to
speak.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Aaron Duncan, to close the Public Hearing and approve this
Agenda Item subject to the following conditions:
1) Additional comments will be generated upon detailed engineering plan
review; and
2) A tree removal permit is required prior to the start of construction.
The motion passed by an unanimous vote.
Aye: 7 - Mayor Pro Tern Billy Faught;Councilmember Tim
Brancheau;CounciImember Bob Mahalik; Councilmember Wes
Mays; Councilmember Gary Roden; Councilmember Marvin Franklin and
Councilmember Aaron Duncan
16. Consider approval of a contract with Pavecon, Ltd. for the Sandy Lake
Road pavement repair (Denton Tap Road to Kimbel Kourt) in the
City of Coppell, Texas Page 6
City Council Minutes September 10, 2013
amount of $1,560,324.00, with an additional incentive bonus of
$50,000.00, for a total award of $1,610,324.00, as budgeted; and
authorizing the City Manager to sign and execute any necessary
documents.
At this time, Councilmember Gary Roden recused himself for Items 16 and 17
by filing a Conflict of Interest affidavit.
Presentation: Keith Marvin, Civil Engineer, made a presentation to Council.
A motion was made by Councilmember Tim Brancheau, seconded by Mayor
Pro Tern Billy Faught, that this Agenda Item be approved as read into the
record: "approval of a contract with Pavecon, Ltd. for the Sandy Lake Road
pavement repair (Denton Tap Road to Kimbel Kourt) in the amount of
$1,560,324.00, with an additional incentive bonus of $50,000.00, for a total
award of $1,610,324.00, as budgeted." The motion passed by 6 -0 with
Councilmember Gary Roden recused from the vote.
Aye: 6 - Mayor Pro Tern Billy Faught;Councilmember Tim
Brancheau;CounciImember Bob Mahalik; Councilmember Wes
Mays; Councilmember Marvin Franklin and Councilmember Aaron Duncan
17. Consider approval to enter a contract with Pavecon Ltd., in an amount
of $480,393.65, for the reconstruction of Southern Belle Drive, with an
additional incentive bonus of $15,000 for timely construction of the
project according to terms in the contract, for a total award of
$495,393.65, as budgeted; and authorizing the City Manager to sign
and execute any necessary documents.
Presentation: Keith Marvin, Civil Engineer, made a presentation to Council.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Bob Mahalik, that this Agenda Item be approved. The motion
passed by 6 -0 with Councilmember Gary Roden recused from the vote.
Aye: 6 - Mayor Pro Tern Billy Faught;Councilmember Tim
Brancheau;CounciImember Bob Mahalik; Councilmember Wes
Mays; Councilmember Marvin Franklin and Councilmember Aaron Duncan
18. Consider approval of Consulting Contract with Brinson Benefits, Inc.
for employee benefits consulting services and other related benefit
programs in the amount of $76,883.00 and authorizing the City
Manager to sign all necessary documents.
At this time, Councilmember Gary Roden returned to the Council Chambers.
Presentation: Vivyon Bowman, Director of Human Resources, read Agenda
Items 18 -22 into the record for consideration. Skip Roark, with Brinson
Benefits, was available for questions.
A motion was made by Mayor Pro Tern Billy Faught, seconded by
Councilmember Marvin Franklin, to approve Agenda Items 18 -22. The motion
passed by an unanimous vote.
City of Coppell, Texas Page 7
City Council Minutes September 10, 2013
Aye: 7 - Mayor Pro Tern Billy Faught;Councilmember Tim
Brancheau;CounciImember Bob Mahalik; Councilmember Wes
Mays; Councilmember Gary Roden; Councilmember Marvin Franklin and
Councilmember Aaron Duncan
19. Consider approval of a renewal Contract for third party claims
administration services with UMR, Inc. in the amount of $144,196.00
and authorizing the City Manager to sign all necessary documents.
Presentation: Vivyon Bowman, Director of Human Resources, read Agenda
Items 18 -22 into the record for consideration. Skip Roark, with Brinson
Benefits, was available for questions.
A motion was made by Mayor Pro Tern Billy Faught, seconded by
Councilmember Marvin Franklin, to approve Agenda Items 18 -22. The motion
passed by an unanimous vote.
Aye: 7 - Mayor Pro Tern Billy Faught;Councilmember Tim
Brancheau;CounciImember Bob Mahalik; Councilmember Wes
Mays; Councilmember Gary Roden; Councilmember Marvin Franklin and
Councilmember Aaron Duncan
20. Consider approval of awarding Request for Proposal (RFP) #0115 for
the procurement of medical group excess loss insurance to the
Symetra Life Insurance Company in the amount of $255,923.00 and
authorizing the City Manager to sign all necessary documents.
Presentation: Vivyon Bowman, Director of Human Resources, read Agenda
Items 18 -22 into the record for consideration. Skip Roark, with Brinson
Benefits, was available for questions.
A motion was made by Mayor Pro Tern Billy Faught, seconded by
Councilmember Marvin Franklin, to approve Agenda Items 18 -22. The motion
passed by an unanimous vote.
Aye: 7 - Mayor Pro Tern Billy Faught;Councilmember Tim
Brancheau;CounciImember Bob Mahalik; Councilmember Wes
Mays; Councilmember Gary Roden; Councilmember Marvin Franklin and
Councilmember Aaron Duncan
21. Consider approval of a renewal policy for fully insured organ transplant
coverage from National Union Fire Insurance in the amount of
$54,576.36 and authorizing the City Manager to sign all necessary
documents.
Presentation: Vivyon Bowman, Director of Human Resources, read Agenda
Items 18 -22 into the record for consideration. Skip Roark, with Brinson
Benefits, was available for questions.
A motion was made by Mayor Pro Tern Billy Faught, seconded by
Councilmember Marvin Franklin, to approve Agenda Items 18 -22. The motion
passed by an unanimous vote.
Aye: 7 - Mayor Pro Tern Billy Faught;Councilmember Tim
Brancheau;CounciImember Bob Mahalik; Councilmember Wes
Mays; Councilmember Gary Roden; Councilmember Marvin Franklin and
Councilmember Aaron Duncan
City of Coppell, Texas Page 8
City Council Minutes September 10, 2013
22. Consider approval of Consulting Services Contract for employee
wellness program services with Brinson Benefits, Inc. in the amount of
$60,963.00 and authorizing the City Manager to sign all necessary
documents.
Presentation: Vivyon Bowman, Director of Human Resources, read Agenda
Items 18 -22 into the record for consideration. Skip Roark, with Brinson
Benefits, was available for questions.
A motion was made by Mayor Pro Tern Billy Faught, seconded by
Councilmember Marvin Franklin, to approve Agenda Items 18 -22. The motion
passed by an unanimous vote.
Aye: 7 - Mayor Pro Tern Billy Faught;Councilmember Tim
Brancheau;CounciImember Bob Mahalik; Councilmember Wes
Mays; Councilmember Gary Roden; Councilmember Marvin Franklin and
Councilmember Aaron Duncan
23. Consider approval of a nomination for appointment to the Denton
County Appraisal District Board of Directors; and authorizing the City
Manager to sign.
A motion was made by Councilmember Tim Brancheau, seconded by Mayor
Pro Tern Billy Faught, to nominate John Mahalik to the Denton County
Appraisal District Board of Directors. The motion passed by an unanimous
vote.
Aye: 7 - Mayor Pro Tern Billy Faught;Councilmember Tim
Brancheau;CounciImember Bob Mahalik; Councilmember Wes
Mays; Councilmember Gary Roden; Councilmember Marvin Franklin and
Councilmember Aaron Duncan
24. City Manager Reports
Project Updates and Future Agendas.
City Manager Clay Phillips announced that the City Managers will be attending
the ICMA Conference. Mike Land will be sitting in for the next Council Meeting.
In October, Council will be approving the Work Plan for Staff for the FY13 -14,
along with conducting the City Manager's Evaluation.
With regards to Project Updates, there are numerous projects going on around
town. They are all moving along nicely.
25. Mayor and Council Reports
A. Report by Mayor Hunt regarding Metroplex Mayors' Meeting.
B. Report by Mayor Hunt regarding the Plaza Music Series in
September.
Mayor Hunt and City Manager Clay Phillips attended the Metroplex Mayors'
Meeting. Mr. Phillips said the speaker, Jody Puckett, with Dallas Water Utilities,
spoke about the need for water and the efforts around the region. There was
discussion about building reservoirs and conservation tactics.
City of Coppell, Texas Page 9
City Council
Minutes September 10, 2013
Mayor Hunt also spoke about the Plaza Music Series. There was approximately
300 people in attendance at the kick -off performance. Musical performances
are on Saturdays in September from 7pm — 9pm in the Plaza. Up next is: Petty
Theft — Tom Petty, followed by Southern Chrome — Country and Bubba
Hernandez — Worldly Latin Rock. Kona Ice is on site selling snow cones and
popcorn is given away for free, courtesy of the Parks and Recreation
Department.
26. Public Service Announcements concerning items of community interest with no
Council action or deliberation permitted.
Nothing to report.
27. Necessary Action from Executive Session
Nothing to report.
Adjournment
ATT T:
Christel Pettinos, City Secreta
business before the City Council, the meeting was
City of Coppell, Texas Page 10