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CM 1966-07-11 STATE OF TEXAS COUNTY OF DALLAS The city Council of the City of Coppell, Texas, convened in special meeting on the llth day of July, 1966, with the following members present to-wit: W. T. Cozby, Mayor C. J. Dobecka, Councilman Bill Harwell, Councilman Thomas Sisk, Councilman W. H. Wilson, Councilman C. L. Plum.lee, Jr., Councilman E. C. Gentry, City Secretary Constituting a quorum where among the other proceedings had was the following: Bill Harwell made a motion that the following men be appointed as the Tax Board of Equalization for the City of Coppell for 1966: James McGiboney, (George Corbin and Lawrence Molck. The motion was seconded by C. L. Plumlee, Jr., and carried unanimously. Said motion to be adopted as Ordinance No.35 (Attached) No further business being presented to the Council at this time and upon a motion duly marie seconded and carried, the Council adjourned. PASSED AND APPROVED, this 11th day of July , 1966. W. T. Cozby Mayor ATTEST: E. C. Gentry City Secretary Read and approved this day of , 1966. ORDINANCE NO. AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, APPOINTING COMMISSIONERS TO SERVE AS THE BOARD OF EQUALIZATION FOR THE YEAR 1966; FIXING A TIME FOR THE MEETING OF SUCH BOARD; SETTING FORTH CERTAIN PROCEDURES FOR THE CONDUCT OF HEARINGS BEFORE THE BOARD AND DECLARING AN EMERGENCY. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS: Section 1: That Lawrence G. Molck, George Corbin and James McGiboney are hereby appointed to serve as the Board of Equalization for the City of Coppell, Texas, in accordance with Articla 1040, Vernon's Annotated Civil Statutes of Texas. Section 2: The meetings of the Board of Equalization shall be conducted in five phases. Each phase may require more than one session, however, each phase shall be referred to herein as the First, Second, Third, Fourth or Fifth meeting of the Board. Section 3: The first meeting of the Board of Equaliza- tion for the city of Coppell, Texas, shall be held at 7:30 o'c!ock P.M. on the 11th day of July, 1966 Section 4: THE FIRST MEETING: Prior to the First Meeting of the Board, the Mayor shall have provided each member of the Board with a copy of this Ordinance. The First Meeting of the Board shall be opened by the Mayor of the City with the City Secretary acting as secretary of the Board. The Mayor shall have 'the Oath of Office administered to the appointed Commissioners. The Mayor shall then open nominations for chairman of the Board who will be selected by a majority vote of the members of the Board. The elected Chairman of the Board will then assume the office and take charge of the meeting. The Board may appoint an ex-officio secretary to the Board should it appear that the clerical duties of the office will require the same. If appointed, the ex-officio secretary will relieve the City Secretary of the duties of "Secretary of the Board", and shall, during the term of appointment, act in the official capacity as the "Secretary to the Board", until relieved by final adjournment of the Board or other orders of the Board. The ex-officio secretary shall be paid for his or her services in amounts as may be mutually agreed upon between said secretary and the Board of Equalization subject to the approval of the City Council. When the Chairman of the Board finds that the Board has qualified and is ready to enter upon its duties, he shall call upon the City Tax Assessor and Collector to bring before the Board her lists or books for examination, correction, equalization, appraisemerit and for the purpose of considering any complaints that may be made at that time. In the event the Board determines that the values on the lists or books of the Tax Assessor shall be changed, the Board shall make such correction so that the values of such properties are set at the proper figure. When the Board has made its examination and has determined that the value of such properties are correctly equalized, the Board shall adjourn to a date set for their "Second Meeting" which shall be not less than ten (10) nor more than fifteen (15) days from the date of adjournment, such date robe fixed in the order of ad- journment. Section 5: NOTICE OF SECOND MEETING: In all cases where the Board of Equalization shall raise the value of any property appearing on the list or books of the Assessor or shall raise the value of.any property above its value as established for the preceding year or shall raise the value of any property above the value as rendered by the owner of such property or the person rendering the same, the Board shall cause the Secretary of the Board to give ~ritten notice to the owner of such property or to the person rendering the same, which said Notice shall state the increased valuation placed upon such pro- perty and that'the owner may appear at such "Second Meeting" if they desire, to file their protest before the Board requesting that the Board schedule their case for a hearing so that they may show cause why their property should not be so valued. The Board shall also direct that the secretary publish in the official news- paper of the City notice of this meeting of the Board of Equali- zation. Section 6: SECOND MEETING: The Second Meeting of the Board of Equalization shall be for the sole purpose of receiving from each person wishing to appear before the Board his request for a hearing. A copy of the "Request for Hearing" form to be filed by persons wishing to appear before the Board is attached hereto as Exhibit "A." A separate Request for Hearing form must be filled out and filed for each person wishing to appear before the Board. Any attorney representing any person or persons must'fill out a separate "Request for Hearing" form for each person he will represent before the' Board. The Board of Equalization will not hear cases at its "Second Meeting" and as soon as all persons wishing to file Requests for Hearing have done so, the Board shall recess and meet in a non-public executive session for the purpose of scheduling the Requests for Hearing. The Board will then reconvene its public session and announce the date of its next meeting and the names of those scheduled to appear before the Board at such time. The Chairman of the Board shall then direct the Secretary to notify each person scheduled for a hearing of the time and place of same. Such Notice to be by letter addressed to the person making the Request for Hearing at the address shown on his Request for Hearing form. Any person wishing to be heard by the Board of Equalization must file or cause to be filed with the Board his Request for Hearing at said Second Meeting of the Board and except as provided for in Section 8 of this Ordinance, the Board shall not receive or schedule for hearing any Request for Hearing not filed prior to the adjournment of said Second Meeting. Section 7: THIRD MEETiNG: The Third Meeting'or phase of the Board's hearings shall be devoted to hearing the various cases filed with the Board. Said Third phase of the Board's hearing shall consist of as many meetings as shall be necessary to hear all of the requests filed with the Board at its "Second Meeting." At the end of each meeting, the Board shall announce the names of the persons scheduled to be heard at the next meeting of the Board and shall insure that such persons are so notified. When the Board finds that it has given ample opportunity to those requesting a hear- ing to have such hearing, including those persons requesting a hearing under the provisions of Section 8 of this Ordinance, the Board shall close its public hearings and recess to convene on call of the Chairman of the Board. Section 8: COMPLAINT: Any person who has failed to file a Request for Hearing with the Board prior to the end of the Board's Second Meeting and wishes to be heard by the Board may file with the Board at any time before the final action of the Board a written Complaint addressed to the Chairman of the Board of Equalization and the Board shall schedule a hearing on said Complaint prior to closing the public hearings before the Board. Said Complaint shall be in writing, shall set forth the description of the pro- perty involved, and shall state the complaintant's reason for not filing his Request for Hearing with the Board prior to the closing of its Second Meeting. Provided, however, that said complaintant shall have the right to be heard by the Board even~ though his excuse for failing to file his application for hear- ing be without merit. Section 9: FOURTH MEETING: On call by the Chairman of the Board of Equalization, the Board shall reconvene for its Fourth Meeting or phase, at which time the Board will review and deliberate the various cases and make its decision in regard to the same. The Board shall direct the Secretary to notify all persons who have come before the Board of the decision of the Board with respect to their property. When the Board is of the opinion that the values on the lists or books of the Tax Assessor have been equalized, the Board shall by a motion duly passed, approve said list or books and return same to the Tax Assessor, directing her to make up therefrom a General Tax Roll and return said Tax Roll to- gether with the approved lists or books to the Board at its next meeting. The Board shall then recess until its next session to be called by the Chairman. Section 10: FIFTH MEETING: At the Fifth Meeting of the Board of Equalization the Board shall receive from the Tax Assessor the "General Tax Roll" as made up from the approved lists or books of the Tax Assessor and if, upon examination of the same, the Board is of the opinion that the Tax Roll is correct in accordance with the approved liS~s or books of the Tax Assessor, the Board shall approve said "General Tax Ro11" and upon finding no further business to come before the Board, shall adjourn for the year 1966. Section 11: PRESENTATION OF TAX ROLL TO CITY COUNCIL: Upon approval of the "General Tax Roll" by the Board of Equalization, the Tax Assessor shall present same to the City Council. Section 12: EMERGENCY CLAUSE: The fact that the Statutes of the State of Texas require that an Ordinance be passed fixing: the time of the meeting of the Board of Equalization of the City of Coppell and the fact that it is necessary that said Board of Equalization meet in the immediate future, creates an urgency and an emergency and requires that this Ordinance take effect immediately from and after its passage. DULY PASSED by the City Council of the City of Coppell, Texas, on the 11th day of July, 1966. W.T. Cozby Mayor ATTEST: E.C. Gentry APPROVED AS TO FORM: Lawrence W. Jackson City Attorney Exhibit A C.ASE NO. REQUEST FOR 'HEARING Information required by the Board of Equalization of the City of Coppell, Texas. 1. Name of property Owner requesting hearing: (Please print full name) 2. Address where all notices from the Board should be mailed. 3. If Property Owner is to be represented by an attorney, give said attorney's name and address: 4. Property Owner acknowledges receipt of a copy of "Instructions for filing Protest Form and General Information Concerning Hearings before the Coppell Board of Equalization." Signature