BM 2013-09-13 LBWILLIAM T. COZBY PUBLIC LIBRARY
LIBRARY BOARD MINUTES
September 12, 2013
The William T. Cozby Public Library Advisory Board met in regular session on Thursday,
September 12, 2013 in the 2nd Floor Conference Room in Town Center.
1. CALL TO ORDER: The meeting was called to order by Chair Patricia Nicks at 7:05
p.m. Other board members present were Thomas Dwyer, Karla Tabor, Wednesday Foster, Janet
Koester, Stephen Charters, Saul Friedman, Emily Nance and Adrienne Morton. Youth Advisors
Trinity Sullivan and Shashwat Chaturvedi were also present. Staff in attendance were Library
Director, Vicki Chiavetta, Assistant Director, Jane Darling, Sr. Administrative Technician, Kim
McGrath and Librarian Jennifer Franz.
2. APPROVAL OF MINUTES FROM THE AUGUST 5, 2013 REGULAR BOARD
MEETING: Saul Friedman moved to approve the minutes and Karla Tabor seconded the
motion. All were in favor and the minutes were approved.
3. CITIZENS APPEARANCES: None
4. COPPELL READS STAFF PRESENTATION: Jennifer Franz spoke about the latest
Coppell Reads book, Animal, Vegetable, Miracle by Barbara Kingsolver and gave a summary of
the upcoming programs in October which will coordinate with the book.
5. LIBRARY DIRECTOR'S REPORT:
Workload Indicators: The Library Redesign and Expansion RFQ was released and
Vicki went over a schedule for the RFQ process. There is a pre-bid meeting on
Tuesday for architects. The due date for the RFQ is September 24'h
Statistics have remained largely unchanged with drops in circulation and library visits
and increases in digital services. The staff spent much of August planning future
programs.
• Programs: Vicki reported on the success of the Summer Reading Program which
ended with a closing parry attended by 232 people. There was also a Volunteen
Thank -You Party and Teen Lock -In. The final Festival of Nations had 111 attendees.
Jane spoke briefly about the Author Brunch which was held on August 101h
Library Statistics Report: Vicki informed the Board that state reporting
requirements have changed, necessitating a revision in the statistics report. The Board
was asked to provide input as to what information is of value to them. Services that
have declined in use will be discontinued in the next fiscal year and will be removed
from the report. Discussion followed.
• November Election Sales Tax Brochure: Copies of the new sales tax brochure were
handed out and Vicki went over the highlights. Discussion ensued.
• Library Visits: Jane gave a slide show presentation on the library visits that staff and
Board members have undertaken to get ideas for the Coppell Library renovation.
Discussion followed.
6. CONSIDER ENDORSEMENT OF THE FRIENDS OF THE COPPELL PUBLIC
LIBRARY RESOLUTION: Wednesday Foster moved to approve the resolution and Saul
Friedman seconded the motion. All were in favor and the resolution was approved.
7. YOUTH LIBRARY BOARD INTERVIEWS: Saul Friedman and Adrienne Morton
volunteered to help with the interviews which are scheduled for October 91n
8. YOUTH ADVISOR'S REPORT: Vicki announced the library would be meeting with
the principal of Coppell High School regarding the school's new iPad program and how the
library can help support the program. Shashwat Chaturvedi asked about library apps that can be
downloaded on the iPads. Trinity Sullivan suggested promoting a Teen Reads to New Tech and
the high school.
9. 501 (c) 3 FOUNDATION/FRIENDS GROUP: Karla Tabor announced that the vision and
mission statement was complete.
10. LIBRARY BOARD GOALS AND OBJECTIVES: Vicki said the library has a booth
reserved for Oakfest and asked for volunteers to help staff it.
11. ADJOURNMENT: Chair Pat Nicks adjourned the meeting at 9:02 p.m.
dnesday Foste , ' Crary Board Co -Chair
Kim McGrath, Sr. Administrative Technician
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