CP 2014-01-28City Council
City of Coppell, Texas
Meeting Agenda
255 Parkway Boulevard
Coppell, Texas 75019-9478
Council Chambers5:30 PMTuesday, January 28, 2014
KAREN HUNT BILLY FAUGHT
Mayor Mayor Pro Tem
TIM BRANCHEAU BOB MAHALIK
Place 1 Place 2
WES MAYS GARY RODEN
Place 3 Place 4
MARVIN FRANKLIN AARON DUNCAN
Place 6 Place 7
CLAY PHILLIPS
City Manager
Notice is hereby given that the City Council of the City of Coppell, Texas will meet in Regular
Called Session at 5:30 p.m. for Executive Session, Work Session will follow immediately
thereafter, and Regular Session will begin at 7:30 p.m., to be held at Town Center, 255 Parkway
Boulevard, Coppell, Texas.
As authorized by Section 551.071(2) of the Texas Government Code, this meeting may be
convened into closed Executive Session for the purpose of seeking confidential legal advice
from the City Attorney on any agenda item listed herein.
The City of Coppell reserves the right to reconvene, recess or realign the Work Session or
called Executive Session or order of business at any time prior to adjournment.
The purpose of the meeting is to consider the following items:
1.Call to Order
2.Executive Session (Closed to the Public) 1st Floor Conference Room
Section 551.087, Texas Government Code - Economic Development Negotiations.
A.Discussion regarding economic development prospects south of Bethel
Road and east of Freeport Parkway.
B.Discussion regarding economic development prospects south of
Gateview and west of Royal Lane.
Page 1 City of Coppell, Texas Printed on 1/24/2014
January 28, 2014City Council Meeting Agenda
Section 551.071, Texas Government Code - Consultation with City Attorney.
C.Pending litigation being Cause Number 05-10-00283-CV, styled Mira
Mar Development Corporation v. City of Coppell, Texas.
D.Discussion regarding conduct under the Texas Open Meeting Act ; Home
Rule Charter, Article 3, The City Council; and, the Code of Ordinances,
Article 1-13, Code of Conduct.
3.Work Session (Open to the Public) 1st Floor Conference Room
A.Presentation on Bond Refunding Opportunity.
B.Presentation of Audit Results.
C.Presentation of the CRDC Project Book.
D.Discussion regarding Comprehensive Land Use Plan.
E.Discussion regarding CISD Sponsorship Opportunity.
F.Discussion regarding Upcoming Calendar Dates.
G.Discussion of Agenda Items .
Bond Refunding.pdf
Bold Vision Big Impact Memo.pdf
Attachments:
Regular Session
4.Invocation 7:30 p.m.
5.Pledge of Allegiance
6.Presentation on 35Express Project.
7.Lego League presentation on Home Tornado Warning System.
8.Consider approval of a proclamation naming the month of January as,
“School Board Appreciation Month ,” and authorizing the Mayor to sign.
Proclamation School Board Appreciation Month 2014.pdfAttachments:
9.Report by the Economic Development Committee.
10.Citizens’ Appearance
11.Consent Agenda
A.Consider approval of minutes: January 14, 2014.
Minutes.pdfAttachments:
B.Consider approval of an Interlocal Purchasing Agreement between the
City of Coppell and the City of Lewisville, to enable the purchase from
the other’s contracts to satisfy any bid requirements ; specifically
Page 2 City of Coppell, Texas Printed on 1/24/2014
January 28, 2014City Council Meeting Agenda
Lewisville using the City of Coppell’s Ambulance Debt Billing Contract ,
authorizing the City Manager to sign all related documents; and
authorizing the Mayor to sign.
Agreement.pdf
Lewisville memo.pdf
Attachments:
C.Consider approval of a contract with Nortex Concrete Lifting and
Stabilization, Inc., to perform a yearly street repair/mud jacking program,
in an amount of $75,080.06; as budgeted for in the Infrastructure
Maintenance Fund; and authorizing the City Manager to sign any
necessary documents.
Nortex Memo.pdf
Contract.pdf
Attachments:
D.Consider approval of an agreement with Ray Associates , Inc. to conduct
a classification and compensation study in the amount of $66,810 and
authorizing the City Manager to sign all necessary documents.
Ray Associates, Inc. 2014 Engagement Memo
Ray Associates, Inc. 2014 Letter of Engagement
Attachments:
E.Consider approval of Contract Amendment Number 8 in the amount of
$15,855.65 to the Freese and Nichols, Inc. design contract for the
Bethel Road and Coppell Road Improvements contract; and authorizing
the City Manager to sign any necessary documents.
Bethel Coppell Memo.pdf
Bethel Coppell Amendment Exhibit.pdf
Bethel Coppell Amendment #8.pdf
Attachments:
F.Consider approval of the procurement of one replacement
loader/backhoe for the Utility Operations Department in the amount
$94,339.42; as budgeted; and authorizing the City Manager to sign any
necessary documents.
Memo - Backhoe.pdf
HGAC Quote.pdf
Attachments:
G.Consider approval for the procurement of one replacement dump truck
for the Utility Operations Department in the amount of $119,857.00; as
budgeted; and authorizing City Manager to sign any necessary
documents.
Memo - DumpTruck.pdf
HGAC Contract Pricing.pdf
Attachments:
H.Consider approval of Change Order Number 1 in the amount of
$28,801.00 to Paradigm Traffic Systems , Inc. for purchase of traffic
signal video detection equipment, for a total award of $59,953.00; as
budgeted in the Infrastructure Maintenance Fund; and authorizing the
City Manager to sign any necessary documents.
Page 3 City of Coppell, Texas Printed on 1/24/2014
January 28, 2014City Council Meeting Agenda
Memo Paradigm CO.pdf
Change Order.pdf
Paradigm Quote.pdf
Attachments:
I.Consider approval of an Interlocal Agreement between the City of
Lewisville and the City of Coppell to address the shared costs of
operating expenses for the health clinic; and authorizing the Mayor to
sign.
City Council Memo.pdf
Interlocal Agreement - Health Clinic.pdf
Attachments:
End of Consent Agenda
11.Consider approval of the Comprehensive Annual Financial Report for
the fiscal year ending September 30, 2013.
Memo CAFR Jan 28 2014.pdf
CAFR 2012_13.pdf
Attachments:
12.Consider approval of granting an easement along East Sandy Lake
Road to Oncor Electric Delivery Company, LLC for the future installation
of an electric transmission line between Denton Tap Rd . and 1,300 feet
East of MacArthur Blvd.; and authorizing the Mayor to sign any
necessary documents.
Oncor Memo.pdf
Oncor Exhibit.pdf
Easement - Oncor.pdf
Attachments:
13.Consider approval of an agreement with Oncor Electric Delivery to
remove the overhead transmission wires and all associated structures
along East Sandy Lake Road, between Denton Tap Rd. and 1,300 feet
East of MacArthur Blvd. in the amount of $90,000.00; and authorizing
the City Manager to sign any necessary documents.
Oncor DSA Memo.pdf
Removal Exhibit Oncor.pdf
Oncor DSA.pdf
Attachments:
14.Consider approval of a Resolution to execute a Master Interlocal
Agreement with Dallas County for maintenance and improvements to
city streets; and authorizing the Mayor to sign any necessary
documents.
Dallas County - Memo.pdf
Dallas County Master Interlocal Agreement.PDF
Dallas County Resolution.pdf
Attachments:
15.Consider approval of a Project Specific Agreement with Dallas County ,
to overlay the asphalt paving of various streets; in the amount of
Page 4 City of Coppell, Texas Printed on 1/24/2014
January 28, 2014City Council Meeting Agenda
$83,376.40, as provided in the Infrastructure Maintenance Fund; and
authorizing the Mayor to sign any necessary documents.
Project Specific Agreement Memo.pdf
Asphalt Repair Exhibit.pdf
Project Specific Agreement.pdf
Attachments:
16.City Manager Reports
Project Updates and Future Agendas.
17.Council Committee Reports concerning items of community involvement with no
Council action or deliberation permitted.
18.Public Service Announcements concerning items of community interest with no
Council action or deliberation permitted.
19.Necessary Action from Executive Session
Adjournment
________________________
Karen Selbo Hunt, Mayor
CERTIFICATE
I certify that the above Notice of Meeting was posted on the bulletin board at the City Hall of
the City of Coppell, Texas on this 24th day of January, 2014, at _____________.
______________________________
Christel Pettinos, City Secretary
PUBLIC NOTICE - STATEMENT FOR ADA COMPLIANCE
The City of Coppell acknowledges its responsibility to comply with the Americans With
Disabilities Act of 1990. Thus, in order to assist individuals with disabilities who require
special services (i.e. sign interpretative services, alternative audio/visual devices, and
amanuenses) for participation in or access to the City of Coppell sponsored public programs,
services and/or meetings, the City requests that individuals makes requests for these services
forty-eight (48) hours ahead of the scheduled program, service, and/or meeting. To make
arrangements, contact Vivyon V. Bowman, ADA Coordinator or other designated official at
(972) 462-0022, or (TDD 1-800-RELAY, TX 1-800-735-2989).
Page 5 City of Coppell, Texas Printed on 1/24/2014