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BM 2014-01-16 PZ MIN011614 Page 1 of 7 MINUTES OF JANUARY 16, 2014 The Planning and Zoning Commission of the City of Coppell met in Pre-session at 6:00 p.m., and in Regular session at 6:30 p.m., on January 16, 2014, in the Council Chambers of Coppell Town Center, 255 Parkway Boulevard, Coppell, Texas. The following Commissioners were present: COMMISSIONERS: Edmund Haas – Chairman Doug Robinson Ed Darling Glenn Portman Sue Blankenship Vijay Sarma Commissioner Goodale was not present. Also present were Assistant Director of Planning, Marcie Diamond; City Planner, Matthew Steer; Assistant Director of Engineering, Michael Garza; Economic Development Coordinator, Mindi Hurley and Secretary, Juanita Miles. The purpose of the meeting is to consider the following items: ITEM # ITEM DESCRIPTION PRE-SESSION: (Open to the Public) 1. Briefing on the Agenda. The Planning Commission was briefed on each posted agenda item in the Workshop Session. No vote was taken on any item discussed. 2. Work Session. A. Briefing on City Council Work Session item at the January 14th meeting. REGULAR SESSION: (Open to the Public) 3. Call to Order & Welcome New Commissioner. Chairman Haas called the meeting to order and welcomed new Commissioner Sue Blankenship to the Planning Commission. 4. Nomination and Election of Chairman and Vice Chairman. Commissioner Robinson made a motion to nominate and elect Commissioner Haas as Chairman, Commissioner Portman seconded; motion carried (6-0), with Commissioners Sarma, Robinson, Haas, Blankenship, Darling, and Portman voting in favor. None opposed. Commissioner Robinson made a motion to nominate and elect Commissioner Portman as Vice Chairman, Chairman Haas seconded; motion carried (6-0), with Commissioners Sarma, Robinson, Haas, Blankenship, Darling, and Portman voting in favor. None opposed. ITEM # ITEM DESCRIPTION MIN011614 Page 2 of 7 5. Consider approval of the minutes for December 19, 2013. Commissioner Portman made a motion to approve the minutes for December 19, 2013, as written. Commissioner Sarma seconded; motion carried (5-0), with Commissioners Sarma, Robinson, Haas, Darling, and Portman voting in favor. None opposed. 6. Consider approval of a six-month extension to the expiration date (February 16, 2014) for the Belmont Landing, Final Plat, to develop 55 single-family lots and three (3) common area lots on 15.18 acres of property located on the south side of E. Belt Line Road approximately 450 feet west of S. MacArthur Boulevard. STAFF REP.: Marcie Diamond Presentation: Assistant Director of Planning, Marcie Diamond reviewed the history of this case with the Commission and stated that staff is recommending approval of a six-month extension to the expiration date at the applicant’s request. Action: Commissioner Portman made a motion to approve a six-month extension to the expiration date for the Belmont Landing, Final Plat. Chairman Haas seconded; motion carried (6-0), with Commissioners Sarma, Robinson, Haas, Blankenship, Darling, and Portman voting in favor. None opposed. The new expiration date is August 16, 2014. 7. PUBLIC HEARING: Consider approval of Case No. PD-265-TH-1, Canterbury Court, a zoning change request from LI (Light Industrial) to PD-265-TH-1 (Planned Development-265-Town House-1), to allow the development of 16 single-family lots and two (2) common area lots on three (3) acres of property located on the north side of East Belt Line Road approximately 1,700 feet west of Moore Road, at the request of Jason Rose, JR Rose Architects. STAFF REP.: Gary Sieb Presentation: City Planner, Matt Steer reviewed the case history and introduced this item to the Commission with exhibits. He stated that staff is recommending approval with conditions which he read into the record. He also mentioned 12 notices were mailed to property owners within 200 feet of this request; one was opposed with concerns about the TH-base zoning and none returned in favor. Jason Rose, J.R. Architecture, 2120 Cosmos Way, Argyle, Texas, was present to represent this case, to address questions and stated agreement with staff’s recommendations with exception to reducing the density. Mike Garza, City of Coppell Engineering Dept., addressed Commission’s concerns about the thickness and maintenance of the screening wall. Public Hearing: Chairman Haas opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. No one spoke. ITEM # ITEM DESCRIPTION MIN011614 Page 3 of 7 Chairman Haas closed the public hearing. Action: After much discussion, Commissioner Darling made a motion to approve Case No. PD-265-TH-1, Canterbury Court, a zoning change request from LI (Light Industrial) to PD-265-TH-1 (Planned Development-265-Town House-1), subject to the following revised conditions: 1. Reduce density to 15 lots, eliminating Lot #4. 2. Increase side yard setbacks to five feet. 3. Redesign screen wall to be more substantial. 4. Tree removal permit required before start of construction. 5. Park Development fees of $1,285 per residential lot. 6. Trees on Landscape Plan and Site Plan do not track. 7. Plant material list missing from Landscape Plan Commissioner Robinson seconded; motion carried (6-0), with Commissioners Sarma, Robinson, Haas, Blankenship, Darling, and Portman voting in favor. None opposed. 8. Consider approval of the Canterbury Court, Preliminary Plat, to allow the development of 16 single-family lots and two (2) common area lots on three (3) acres of property located on the north side of East Belt Line Road approximately 1,700 feet west of Moore Road, at the request of Jason Rose, JR Rose Architects. STAFF REP.: Gary Sieb Presentation: City Planner, Matt Steer introduced this companion case to the Commission with exhibits. He stated that staff is recommending approval with conditions which he read into the record. Jason Rose, J.R. Architecture, 2120 Cosmos Way, Argyle, Texas, was present to represent this case, to address questions and stated agreement with staff’s recommendations. Action: Commissioner Portman made a motion to approve the Canterbury Court, Preliminary Plat, subject to the following revised conditions: 1. There will be additional comments during detailed engineering plan review. 2. Obtain all approvals required by the City of Dallas. 3. Subdivision name is wrong on Preliminary Plat—should be Canterbury Court. 4. Reduce density to 15 lots, eliminating Lot #4. Commissioner Blankenship seconded; motion carried (6-0), with Commissioners Sarma, Robinson, Haas, Blankenship, Darling, and Portman voting in favor. None opposed. 9. PUBLIC HEARING: Consider approval of Case No. PD-270-RBN, The Avenue at Denton Tap, a zoning change request from C (Commercial) to PD-270-RBN (Planned Development-270-Residential Urban Neighborhood), to allow 29 multifamily units and 8,575 square feet of office/retail uses on 1.77 acres of property located at the northwest corner of Sou thwestern Boulevard and South ITEM # ITEM DESCRIPTION MIN011614 Page 4 of 7 Denton Tap Road, at the request of Prabhav Tella, being represented by Greg Frnka, GPF Architects, LLC. STAFF REP.: Matt Steer Presentation: City Planner, Matt Steer introduced this case to the Commission with exhibits, color board and elevations. He mentioned 27 notices were mailed to property owners within 200 feet of this request; one returned in favor, one was undecided and none returned in opposition. He stated that staff is recommending approval with conditions which he read into the record. Greg Frnka, GPF Architects, LLC., 440 W. Bethel Road, Coppell, Texas, was present to represent this case with a slide presentation, to address questions and stated agreement with staff’s recommendations. Mike Garza, City of Coppell Engineering Dept., 265 Parkway Blvd., Coppell, Texas, addressed concerns with drainage and traffic patterns in and out of the proposed subdivision. S. I. Abed, Design Development Consultants, Inc. and Firoze Shams, Advance Transol Consultants, addressed Commission concerns with drainage, safety and traffic issues. Public Hearing: Chairman Haas opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. The following people commented (with concerns about drainage, property values, traffic and location of trash dumpster): Angie Diaz, 816 Bullock Street, Coppell, Texas Christina Glidewell, 800 Bullock Street, Coppell, Texas Harold Neal, 808 Bullock Street, Coppell, Texas Chris Belmont, 809 Bullock Street, Coppell, Texas Chairman Haas closed the public hearing. After some discussion, Chairman Haas motioned to reopen the public hearing, the following person spoke: Reza Mansoor’l, 324 Brushy Creek Trail, Coppell, Texas, commented about traffic access thru his property which abuts to the north. Chairman Haas closed the public hearing. Action: After much discussion, Commissioner Portman made a motion to approve Case No. PD-270-RBN, The Avenue at Denton Tap, a zoning change request from C (Commercial) to PD-270-RBN (Planned Development-270-Residential Urban Neighborhood), subject to the following conditions: 1. Additional comments will be generated during detailed Engineering Plan Review. 2. Minor Plat approval is required prior to obtaining a building permit. ITEM # ITEM DESCRIPTION MIN011614 Page 5 of 7 3. Park fees of $1,285 per unit shall be paid prior to building permit. 4. Draft property owners association documents are required to be submitted for attorney review and filed at the time of plat recordation if units are sold individually. 5. A three-foot masonry wall shall be incorporated in the façades of the main building to better screen parking area contained within the building. 6. Extend the gable elements of the building to the ground as depicted on the east elevation. 7. Include the Dairy Queen on the existing rendering and provide a rendering of the revised building and parking lot from Southwestern and Bullock Street (view from the southwest to the northeast). 8. Include three 150-square-foot landscape islands with an overstory tree within the proposed surface parking area where not under the structure. No more than 15 spaces are typically permitted without an island and one island is required at the end of each parking row. 9. Include the six-foot brick wall details on Elevations Sheet. 10. Delete the pin mounted signage and show all blade signs. If the name of the development is desired, depict a projecting blade sign from the northeast corner. 11. Submit Future Community Center plans to the Director of Planning for administrative review, prior to permitting or construction. 12. Label the 25-foot right-of-way northwest of the site as City of Coppell Property. Include Eastern Red Cedars and Nellie R. Stevens south of the existing fence. 13. Overhead electric line shall be relocated and buried. 14. List all requested variances to the RBN District in the PD Conditions table. 15. Revise the Landscape Plan to include interim and future landscaping for the “Future Community Center” portion of the site. 16. Include a gate with controlled access (include opticom for Fire Department) at the southwest access point off of Bullock. 17. Relocate the dumpster enclosure to the south end of the project. Commissioner Sarma seconded; motion carried (6-0), with Commissioners Sarma, Robinson, Haas, Blankenship, Darling, and Portman voting in favor. None opposed. 10. PUBLIC HEARING: Consider approval of the Coppell Town Center Addition, Lots 1R & 2R, Block 1, Replat, being a replat of Lot 1, Block 1, Coppell Town Center into two lots for the purpose of establishing Lot 1R for the Town Center Building located at 255 Parkway Blvd and Lot 2R for Fire Station #3 (133 Parkway Blvd.) and the Coppell Justice Center (130 Town Center Blvd.) on property totaling 13.175 acres, at the request of Mindi Hurley, City of Coppell. STAFF REP.: Marcie Diamond Presentation: Assistant Director of Planning, Marcie Diamond introduced this case to the Commission with exhibits. She stated that staff is recommending approval with conditions which she read into the record. Mindi Hurley, City of Coppell, 255 Parkway Blvd. Coppell, Texas, was present to represent this case, to address questions and stated agreement with staff’s recommendations. ITEM # ITEM DESCRIPTION MIN011614 Page 6 of 7 Public Hearing: Chairman Haas opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. No one spoke. Chairman Haas closed the public hearing. Action: Commissioner Portman made a motion to approve the Coppell Town Center Addition, Lots 1R & 2R, Block 1, Replat, subject to the following conditions: 1. Delete “and Minor Plat” from the Title Block. 2. Revise all dates from 2013 to 2014. 3. Add the filing information in the Owners Dedication. 4. Revise the City Secretary’s Signature Block to reflect Replat vs. Minor Plat. 5. Delete Note #2 – Flood Plain/Floodway Maintenance. 6. Add a mutual access easement from the existing fire lane to the east property line. Commissioner Robinson seconded; motion carried (6-0), with Commissioners Sarma, Robinson, Haas, Blankenship, Darling, and Portman voting in favor. None opposed. 11. Update on Council action for planning agenda items on January 14, 2014: A. An Ordinance for Case No. PD-269-SF-12, St Alphonsa Catholic Church, a zoning change from S-1247R-SF-12 to PD-269-SF-12, to allow the expansion of the existing building and parking, retention of the telecommunication facilities and to allow the retention of the existing wood and chain link fences on the north and east property lines, respectively, in lieu of a required masonry screening wall on 5.5 acres of property located 200 S. Heartz Road. B. Case No. PD-257R-C, E-Care Coppell (REVISED), a zoning change request from PD- 257-C to PD-257R-C, to attach a Detail Site Plan for the development of a 10,260 square-foot, 24-hour emergency room on 1.32 acres of property located north of the northeast corner of South Denton Tap Road and Vanbebber Road. C. Texas Bank Addition, Lot 1R2R, Block A, Replat, a replat of Lot 1R2, Block A, to establish the fire lane and necessary easements for the development of a 10,260 - square-foot, 24-hour emergency room on 1.32 acres of property located north of the northeast corner of South Denton Tap Road and Vanbebber Road. D. Case No. PD-268-C, Northlake Woodlands Center Retail, a zoning change request from C to PD-268-C, to attach a Detail Plan for the development of a 4,930-square- foot retail building to accommodate a pharmacy and a dry cleaners, both with drive - thru facilities on 0.69 acres of property located at the northeast corner of S. Denton Tap Road and Bethel School Road. E. Northlake Woodlands Center, Lot 2, Block A, Minor Plat, a minor plat to dedicate right-of-way and establish easements to allow a 4,930-square-foot retail building on 0.76 acres of property located at the northeast corner of S. Denton Tap Road and Bethel School Road. During the Pre-Session, Assistant Planning Director, Marcie Diamond advised the Commission of Council’s actions on January 14, 2014 and stated that Council approved all of the above-stated items and briefed the Commission on the work session item about the 2030 Coppell Comp Plan.