CM 2014-01-28CFFELL
City of Coppell, Texas
Minutes
City Council
255 Parkway Boulevard
Coppell, Texas 75019-9478
Tuesday, January 28, 2014 5:30 PM Council Chambers
KAREN HUNT BILLY FAUGHT
Mayor Mayor Pro Tem
TIM BRANCHEAU BOB MAHALIK
Place 1 Place 2
WES MAYS GARY RODEN
Place 3 Place 4
MARVIN FRANKLIN AARON DUNCAN
Place 6 Place 7
CLAY PHILLIPS
City Manager
Also present were City Manager Clay Phillips, City Secretary Christel Pettinos and City
Attorney Robert Hager.
The City Council of the City of Coppell met in Regular Called Session on Tuesday,
January 28, 2014, at 5:30 p.m. in the City Council Chambers of Town Center, 255
Parkway Boulevard, Coppell, Texas.
1. Call to Order
Mayor Hunt called the meeting to order, determined that a quorum was present
and convened into Executive Session at 5:42 p.m.
Present 8 - Karen Hunt -,Billy Faught;Tim Brancheau;Bob Mahalik;Wes Mays -,Gary
Roden -,Marvin Franklin and Aaron Duncan
2. Executive Session (Closed to the Public) 1st Floor Conference Room
Section 551.087, Texas Government Code - Economic Development Negotiations.
A. Discussion regarding economic development prospects south of
Bethel Road and east of Freeport Parkway.
Discussed under Executive Session
B. Discussion regarding economic development prospects south of
Gateview and west of Royal Lane.
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City Council Minutes January 28, 2014
Discussed under Executive Session
Section 551.071, Texas Government Code - Consultation with City Attorney.
C. Pending litigation being Cause Number 05 -10 -00283 -CV, styled Mira
Mar Development Corporation v. City of Coppell, Texas.
Discussed under Executive Session
D. Discussion regarding conduct under the Texas Open Meeting Act;
Home Rule Charter, Article 3, The City Council; and, the Code of
Ordinances, Article 1-13, Code of Conduct.
Discussed under Executive Session
3. Work Session (Open to the Public) 1st Floor Conference Room
Mayor Hunt adjourned the Executive Session at 6:26 p.m. and convened into
the Work Session at 6:30 p.m. Mayor Hunt recessed the Work Session at 7:25
p.m. and reconvened into the Regular Session.
A. Presentation on Bond Refunding Opportunity.
B. Presentation of Audit Results.
C. Presentation of the CRDC Project Book.
D. Discussion regarding Comprehensive Land Use Plan.
E. Discussion regarding CISD Sponsorship Opportunity.
F. Discussion regarding Upcoming Calendar Dates.
G. Discussion of Agenda Items.
Presented in Work Session
Regular Session
4. Invocation 7:30 p.m.
Clayton Coates with GracePoint Church gave the Invocation.
5. Pledge of Allegiance
Mayor Hunt led those present in the Pledge of Allegiance.
At this time, Mayor Hunt entertained Agenda Item 8.
6. Presentation on 35Express Project.
Presented and Filed
Kimberly Sims, PIO, made a presentation to Council on the 35Express Project.
7. Lego League presentation on Home Tornado Warning System.
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City Council Minutes January 28, 2014
Presented and Filed
Students from CMSN made a presentation to Council on Natural Disaster
solutions. The students presenting were:
Michael Moore
Renzo Teruya
Karina Teruya
Alex Wu
Zak Cheris
Zoie Peterson
8. Consider approval of a proclamation naming the month of January as,
"School Board Appreciation Month," and authorizing the Mayor to sign.
Mayor Hunt read the proclamation for the record and presented the same to the
following school board members:
Anthony Hill, CISD
Amy Dungan, CISD
Judy Barbo, CISD
Thom Hulme, CISD
Trisha Sheffield, LISD
Carol Kyer, LISD
James Goode, CFBISD
A motion was made by Councilmember Gary Roden, seconded by
Councilmember Aaron Duncan, that this Agenda Item be approved. The motion
passed by an unanimous vote.
Aye: 7 - Mayor Pro Tem Billy Faught;Councilmember Tim
Brancheau;Councilmember Bob Mahalik;Councilmember Wes
Mays;CounciImember Gary Roden ;Council member Marvin Franklin and
Council member Aaron Duncan
9. Report by the Economic Development Committee.
Presented and Filed
Bill Rohloff, Chair, gave the board's semi-annual report.
10. Citizens' Appearance
Mayor Hunt advised that no one signed up to speak.
11. Consent Agenda
A. Consider approval of minutes: January 14, 2014.
A motion was made by Councilmember Bob Mahalik, seconded by
Councilmember Aaron Duncan, that Agenda Items A-1 be approved on the
Consent Agenda. The motion passed an unanimous vote.
B. Consider approval of an Interlocal Purchasing Agreement between the
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City Council Minutes January 28, 2014
City of Coppell and the City of Lewisville, to enable the purchase from
the other's contracts to satisfy any bid requirements; specifically
Lewisville using the City of Coppell's Ambulance Debt Billing Contract,
authorizing the City Manager to sign all related documents; and
authorizing the Mayor to sign.
A motion was made by Councilmember Bob Mahalik, seconded by
Councilmember Aaron Duncan, that Agenda Items A-1 be approved on the
Consent Agenda. The motion passed an unanimous vote.
C. Consider approval of a contract with Nortex Concrete Lifting and
Stabilization, Inc., to perform a yearly street repair/mud jacking
program, in an amount of $75,080.06; as budgeted for in the
Infrastructure Maintenance Fund; and authorizing the City Manager to
sign any necessary documents.
A motion was made by Councilmember Bob Mahalik, seconded by
Councilmember Aaron Duncan, that Agenda Items A-1 be approved on the
Consent Agenda. The motion passed an unanimous vote.
Aye: 7 - Mayor Pro Tem Billy Faught;Councilmember Tim
Brancheau;Councilmember Bob Mahalik-, Councilmember Wes
Mays;CounciImember Gary Roden -,Council member Marvin Franklin and
Council member Aaron Duncan
D. Consider approval of an agreement with Ray Associates, Inc. to
conduct a classification and compensation study in the amount of
$66,810 and authorizing the City Manager to sign all necessary
documents.
A motion was made by Councilmember Bob Mahalik, seconded by
Councilmember Aaron Duncan, that Agenda Items A-1 be approved on the
Consent Agenda. The motion passed an unanimous vote.
Aye: 7 - Mayor Pro Tem Billy Faught;Councilmember Tim
Brancheau;Councilmember Bob Mahalik-, Councilmember Wes
Mays;CounciImember Gary Roden -,Council member Marvin Franklin and
Council member Aaron Duncan
E. Consider approval of Contract Amendment Number 8 in the amount of
$15,855.65 to the Freese and Nichols, Inc. design contract for the
Bethel Road and Coppell Road Improvements contract; and
authorizing the City Manager to sign any necessary documents.
A motion was made by Councilmember Bob Mahalik, seconded by
Councilmember Aaron Duncan, that Agenda Items A-1 be approved on the
Consent Agenda. The motion passed an unanimous vote.
Aye: 7 - Mayor Pro Tem Billy Faught;Councilmember Tim
Brancheau;Councilmember Bob Mahalik-, Councilmember Wes
Mays;CounciImember Gary Roden -,Council member Marvin Franklin and
Council member Aaron Duncan
F. Consider approval of the procurement of one replacement
loader/backhoe for the Utility Operations Department in the amount
$94,339.42; as budgeted; and authorizing the City Manager to sign
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City Council Minutes January 28, 2014
any necessary documents.
A motion was made by Councilmember Bob Mahalik, seconded by
Councilmember Aaron Duncan, that Agenda Items A-1 be approved on the
Consent Agenda. The motion passed an unanimous vote.
Aye: 7 - Mayor Pro Tem Billy Faught;Councilmember Tim
Brancheau;Councilmember Bob Mahalik-, Councilmember Wes
Mays;CounciImember Gary Roden -,Council member Marvin Franklin and
Council member Aaron Duncan
G. Consider approval for the procurement of one replacement dump truck
for the Utility Operations Department in the amount of $119,857.00; as
budgeted; and authorizing City Manager to sign any necessary
documents.
A motion was made by Councilmember Bob Mahalik, seconded by
Councilmember Aaron Duncan, that Agenda Items A-1 be approved on the
Consent Agenda. The motion passed an unanimous vote.
Aye: 7 - Mayor Pro Tem Billy Faught;Councilmember Tim
Brancheau;Councilmember Bob Mahalik-, Councilmember Wes
Mays;CounciImember Gary Roden -,Council member Marvin Franklin and
Council member Aaron Duncan
H. Consider approval of Change Order Number 1 in the amount of
$28,801.00 to Paradigm Traffic Systems, Inc. for purchase of traffic
signal video detection equipment, for a total award of $59,953.00; as
budgeted in the Infrastructure Maintenance Fund; and authorizing the
City Manager to sign any necessary documents.
A motion was made by Councilmember Bob Mahalik, seconded by
Councilmember Aaron Duncan, that Agenda Items A-1 be approved on the
Consent Agenda. The motion passed an unanimous vote.
Aye: 7 - Mayor Pro Tem Billy Faught;Councilmember Tim
Brancheau;Councilmember Bob Mahalik-, Councilmember Wes
Mays;CounciImember Gary Roden -,Council member Marvin Franklin and
Council member Aaron Duncan
Consider approval of an Interlocal Agreement between the City of
Lewisville and the City of Coppell to address the shared costs of
operating expenses for the health clinic; and authorizing the Mayor to
sign.
A motion was made by Councilmember Bob Mahalik, seconded by
Councilmember Aaron Duncan, that Agenda Items A-1 be approved on the
Consent Agenda. The motion passed an unanimous vote.
Aye: 7 - Mayor Pro Tem Billy Faught;Councilmember Tim
Brancheau;Councilmember Bob Mahalik-, Councilmember Wes
Mays;CounciImember Gary Roden -,Council member Marvin Franklin and
Council member Aaron Duncan
End of Consent Agenda
12. Consider approval of the Comprehensive Annual Financial Report for
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City Council Minutes January 28, 2014
the fiscal year ending September 30, 2013.
Presentation: Jennifer Miller, Director of Finance, introduced Ben Kohlne with
Grant Thorton, to make a presentation to Council.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Tim Brancheau, that this Agenda Item be approved. The
motion passed by an unanimous vote.
Aye: 7 - Mayor Pro Tem Billy Faught;Councilmember Tim
Brancheau-,Councilmember Bob Mahalik;Councilmember Wes
Mays;CounciImember Gary Roden -,Council member Marvin Franklin and
Council member Aaron Duncan
13. Consider approval of granting an easement along East Sandy Lake
Road to Oncor Electric Delivery Company, LLC for the future
installation of an electric transmission line between Denton Tap Rd.
and 1,300 feet East of MacArthur Blvd.; and authorizing the Mayor to
sign any necessary documents.
Presentation: Keith Marvin, Assistant Director of Public Works, made a
presentation to Council.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Tim Brancheau, that this Agenda Item be approved. The
motion passed by an unanimous vote.
Aye: 7 - Mayor Pro Tem Billy Faught;Councilmember Tim
Brancheau-,Councilmember Bob Mahalik;Councilmember Wes
Mays;CounciImember Gary Roden -,Council member Marvin Franklin and
Council member Aaron Duncan
14. Consider approval of an agreement with Oncor Electric Delivery to
remove the overhead transmission wires and all associated structures
along East Sandy Lake Road, between Denton Tap Rd. and 1,300 feet
East of MacArthur Blvd. in the amount of $90,000.00; and authorizing
the City Manager to sign any necessary documents.
Presentation: Keith Marvin, Assistant Director of Public Works, made a
presentation to Council.
A motion was made by Mayor Pro Tem Billy Faught, seconded by
Councilmember Wes Mays, that this Agenda Item be approved. The motion
passed by an unanimous vote.
Aye: 7 - Mayor Pro Tem Billy Faught;Councilmember Tim
Brancheau-,Councilmember Bob Mahalik;Councilmember Wes
Mays;CounciImember Gary Roden -,Council member Marvin Franklin and
Council member Aaron Duncan
15. Consider approval of a Resolution to execute a Master Interlocal
Agreement with Dallas County for maintenance and improvements to
city streets; and authorizing the Mayor to sign any necessary
documents.
Presentation: Keith Marvin, Assistant Director of Public Works, made a
presentation to Council.
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City Council Minutes January 28, 2014
A motion was made by Councilmember Gary Roden, seconded by
Councilmember Bob Mahalik, that this Agenda Item be approved. The motion
passed by an unanimous vote.
Aye: 7 - Mayor Pro Tem Billy Faught;Councilmember Tim
Brancheau;Councilmember Bob Mahalik;Councilmember Wes
Mays;CounciImember Gary Roden -,Council member Marvin Franklin and
Council member Aaron Duncan
Enactment No: 2014-0128.1
16. Consider approval of a Project Specific Agreement with Dallas County,
to overlay the asphalt paving of various streets; in the amount of
$83,376.40, as provided in the Infrastructure Maintenance Fund; and
authorizing the Mayor to sign any necessary documents.
Presentation: Keith Marvin, Assistant Director of Public Works, made a
presentation to Council.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Marvin Franklin, that this Agenda Item be approved. The
motion passed by an unanimous vote.
Aye: 7 - Mayor Pro Tem Billy Faught;Councilmember Tim
Brancheau;Councilmember Bob Mahalik;Councilmember Wes
Mays;CounciImember Gary Roden -,Council member Marvin Franklin and
Council member Aaron Duncan
17. City Manager Reports
Project Updates and Future Agendas.
City Manager Clay Phillips announced that the Old Town merchants and the
Historical Society will be hosting an annual event in the Spring. It will include a
concert in the park and the Farmers Market. Regarding the construction on
East Sandy Lake Road, traffic will be changing directions to the other side
shortly. Finally regarding future agendas, City Council will hold its retreat on
May 30th -31st.
18. Council Committee Reports concerning items of community involvement with no
Council action or deliberation permitted.
Councilmember Franklin reported that with the merge of Metrocrest Social
Services and Senior Adult Services, a new name has been chosen - Metrocrest
Services. The annual Keyholder's Breakfast is scheduled for March 18th at the
Double Tree Hotel on Valley View Lane. Regarding provided services,
Metrocrest Services has seen an increase in the number of meals,
transportation and home repairs this year.
19. Public Service Announcements concerning items of community interest with no
Council action or deliberation permitted.
Nothing to report.
At this time, Mayor Hunt recessed the Regular Session and reconvened into
Work Session at 8:57p.m. Mayor Hunt adjourned the Work Session at 9:26 p.m.
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City Council Minutes January 28, 2014
and reconvened into the Regular Session.
20. Necessary Action from Executive Session
A motion was made by Councilmember Roden, seconded by Councilmember
Franklin, to hire Taylor, Olsen et al, Special Legal Counsel to represent the City
of Coppell in cause number 05 -10 -00283 -CV, styled Mira Mar Development
Corporation v. City of Coppell, and, subsequent appeal thereof; and authorize
the City Manager to execute the appropriate letter agreement. The motion
passed by an unanimous vote.
Adjoyrnment
Ther bei no further business before the City Council the meeting was
adj,urn d
Hunt,
ATT T:
4 �
hristel Pettinos, City Secretary
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