BM 2014-01-09 LBWILLIAM T. COZBY PUBLIC LIBRARY
LIBRARY BOARD MINUTES
January 9, 2014
The William T. Cozby Public Library Advisory Board met in regular session on Thursday, January 9,
2014 in the board room of the William T. Cozby Public Library.
1. CALL TO ORDER: The meeting was called to order by Chair, Pat Nicks at 7:02 p.m. Other
board members present were Wednesday Foster, Stephen Charters, Karla Tabor, Thomas Dwyer, Emily
Nance, Adrienne Morton and Marilou Schrimshaw. Youth Advisors Nicole Crumpler and Sujal Manohar
were also present. Staff in attendance were Library Director, Vicki Chiavetta, Assistant Library Director,
Jane Darling and Sr. Administrative Technician, Kim McGrath. Pat Nicks introduced new members
Marilou Schrimshaw, Nicole Crumpler and Sujal Manchar.
2. ELECTION OF OFFICERS: Thomas Dwyer nominated Wednesday Foster as chairman. Karla
Tabor seconded the motion, all were in favor and the motion was approved. Thomas Dwyer nominated
Janet Koester as vice-chairman. Wednesday Foster seconded the motion, all were in favor and the
nomination was approved. Emily Nance nominated Thomas Dwyer as secretary. Pat Nicks seconded the
motion, all were in favor and the nomination was approved.
3. ATTENDANCE EXPECTATIONS: Vicki Chiavetta went over the City Council's expectations
for Library Board attendance.
4. TEXAS OPEN MEETINGS ACT: All Board members have completed this requirement.
5. APPROVAL OF MINUTES FROM THE NOVEMBER 14th, 2013 REGULAR BOARD
MEETING: Pat Nicks moved to approve the minutes and Thomas Dwyer seconded the motion. All
were in favor and the minutes were approved.
6. CITIZENS APPEARANCES: None
7. LIBRARY DIRECTOR'S REPORT:
Workload Indicators: Vicki explained the tracking of statistics for new members and also
the corrected book circulation statistics for FY12/13 and FY13/14. Overall circulation is
down although eBook circulation continues to increase. Downloadable audio was up along
with mobile PAC catalog visits. The library was closed for three days due to icy weather
which impacted many of the statistics (such as WiFi) for December. Program attendance was
up even though some programs were cancelled due to the weather. Vicki spoke briefly about
Zinio, the new online eMagazine subscription service.
• Programs: Vicki gave a summary of some of the programs the library is offering in January
including Tea Time, Open Mic Night and Zinio tutorials. There will also be a Festival of
Nations (China) on February I".
Vicki went over the staff report for the benefit of the new Board members. This is included in
the monthly packet sent to each member.
8. LIBRARY BOARD MEETING DATES: Wednesday Foster discussed Library Board meeting
dates for the coming year. Karla Tabor asked when the Board has to make their report to the City Council.
Vicki said she will develop a recommended schedule and present it to the City Manager. The February
Board meeting will be a Focus Group to discuss the library renovation. It was proposed that the date for
the March Board meeting needs to be changed and that there will be no meetings in July or December.
Karla suggested tabling the discussion until the next meeting.
9. LIBRARY EXPANSION UPDATE: Vicki said the library will be closed on January 21St for
Staff Development Day. This will be the first Focus Group meeting and will be open to other City staff in
addition to library employees. There will be a total of five Focus Groups. All are open to the public with
the exception of the Staff Development group. The architects will be in charge of them. Vicki announced
a field trip to the Bedford Public Library on January 14 if any Board members are interested.
10. YOUTH ADVISOR'S REPORT: Wednesday explained the Youth Advisor's Report for the two
new members. Nicole Crumpler discussed the San Antonio "bookless" library. She suggested making
eBooks more accessible by providing mobile devices for the public to use. Sujal Manohar suggested the
library have informal career sessions for teens and include an area in the new library renovation for a
community art project. Vicki suggested bringing the idea up at the Focus Group meeting. Karla asked
about the idea of a competition between elementary schools which had been discussed in previous
meetings. Jane said she will look into it. Karla also asked about the book loan program at Coppell High
School which was started by former Youth Advisor Shashwat Chaturvedi. She suggested that Nicole
contact the librarian at the school to inquire about the program.
11. FRIENDS OF THE COPPELL PUBLIC LIBRARY REPORT: Karla said a brochure has
been designed for the Friends Group by former Library Tech Tiffany Anderson. They will be printed as
soon as money is available. She explained the goals of the Friends Group for the new members. Vicki
said that the library will celebrate its fortieth anniversary on June 7, 2014. She suggested the Friends
Group find ways to be actively involved in the celebration such as selling book bags as a way to
encourage membership in the Group. Pat Nicks explained the Library Board and the Friends Group are
two separate entities. Karla spoke about the different levels of participation in the Group and what to give
in exchange for becoming a member. Discussion ensued. Emily Nance said there is a monetary limit on
gifts.
12. LIBRARY BOARD GOALS AND OBJECTIVES: The Board discussed the selection of three
new goals for the coming year. Pat Nicks suggested changing the first goal to say support expansion
efforts. Discussion ensued. Vicki proposed amending the by-laws to include election of officers.
Discussion followed. Marilou Schrimshaw suggested including the Coppell Senior Center as part of the
library's goals and objectives.
13. ADJOURNMENT: Chair Wednesday Foster adjourned the meeting at 8:31 p.m.
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Wo&sday Foster, L' rary Aoard Chair
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Kim McGrath, Sr. Administrative Technician
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