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BM 2014-03-20 PZMINUTES OF MARCH 20, 2014 The Planning and Zoning Commission of the City of Coppell met in Pre -session at 6:00 p.m., and in Regular session at 6:30 p.m., on March 20, 2014, in the Council Chambers of Coppell Town Center, 255 Parkway Boulevard, Coppell, Texas. The following Commissioners were present: COMMISSIONERS: Edmund Haas — Chairman Glenn Portman — Vice Chairman Doug Robinson Ed Darling Justin Goodale Sue Blankenship Vijay Sarma Also present were Assistant Director of Planning, Marcie Diamond; City Planner, Matt Steer, Assistant Director of Engineering, Michael Garza; Deputy Fire Chief, Tim Oates; City Attorney, David Dodd and Secretary, Juanita Miles. The purpose of the meeting is to consider the following items: ITEM # ITEM DESCRIPTION PRE -SESSION: (Open to the Public) 1. Mike Land, Deputy City Manager — Bond Program Deputy City Manager, Mike Land showed a slide presentation of the CRDC '/2 -cent Sales Tax Fund Brochure which is available on the City of Coppell website. 2. Briefing on the Agenda. The Planning Commission was briefed on each posted agenda item in the Workshop Session. No vote was taken on any item discussed. REGULAR SESSION: (Open to the Public) 3. Call to Order. Chairman Haas called the meeting to order. 4. Consider approval of the minutes for February 20, 2014. Commissioner Portman made a motion to approve the minutes for February 20, 2014 as written. Commissioner Robinson seconded; motion carried (7-0), with Commissioners Goodale, Sarma, Robinson, Haas, Portman, Darling and Blankenship voting in favor. None opposed. 5. PUBLIC HEARING: Consider approval of the Alford Media Addition, Lot 1R & Lot 2, Block 1, Replat, being a replat of Lot 1, Block 1, of the Alford Media Addition to allow the retention of the existing ag032014 Page 1 of 7 ITEM # ITEM DESCRIPTION uses and easements on Lot 1R (10.9 acres) and the subdivision of Lot 2 for single family (3.56 acres) on 14.5 acres of property located along the east side of Freeport Parkway, north of Rolling Oaks Memorial Center, at the request of Tommy N. Cansler, TCCI Land Development, Inc., being represented by Lynn Kadleck & Associates. STAFF REP.: Gary Sieb Presentation: City Planner, Matt Steer introduced this case to the Commission with exhibits. One notice was mailed to the property owner. He stated that staff is recommending approval with conditions which he read into the record. Lynn Kadleck, P.E., Kadleck & Associates, 2000 N. Central Expwy., Suite 113, Plano, Texas, was present to represent this case, to address questions and stated agreement with staff's recommendations. Public Hearing: Chairman Haas opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. No one spoke. Chairman Haas closed the public hearing. Action: Commissioner Portman made a motion to approve the Alford Media Addition, Lot 1R & Lot 2, Block 1, Replat, subject to the following conditions: 1. There will be additional comments during detailed engineering plan review. 2. Abandon the existing fire lane and revise the plat to match the Freeport Parkway plans. 3. Tree removal permit is required prior to any new construction on the property. Commissioner Robinson seconded; motion carried (7-0), with Commissioners Goodale, Sarma, Robinson, Haas, Portman, Darling and Blankenship voting in favor. None opposed. 6. PUBLIC HEARING: Consider approval of Case No. PD -263R -SF -9, The Preserve at Oak Grove, a zoning change request from LI (Light Industrial) & SF -12 (Single Family -12) to PD -263R -SF -9 (Planned Development -263 Revised -Single Family -9), to attach a Detail Site Plan on 3.56 acres of property to allow the development of nine (9) single-family homes to be located at the extension of Oak Grove Lane, at the request of Tommy N. Cansler, TCCI Land Development, Inc., being represented by Lynn Kadleck & Associates. STAFF REP.: Gary Sieb Presentation: City Planner, Matt Steer introduced this case to the Commission with exhibits. He mentioned 18 notices were mailed to property owners within 200 feet of this request; one returned in favor and two returned in opposition with concerns about the amount of trees removed. He stated that staff is recommending approval with conditions which he read into the record. MIN032014 Page 2 of 7 ITEM # ITEM DESCRIPTION Lynn Kadleck, P.E., Kadleck & Associates, 2000 N. Central Expwy., Suite 113, Plano, Texas, was present to represent this case, to address questions and stated agreement with staff's recommendations except he wanted the Commission to waived the tree mitigation fees. Public Hearing: Chairman Haas opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. No one spoke. Chairman Haas closed the public hearing. Action: Commissioner Portman made a motion to approve Case No. PD -263R -SF -9, The Preserve at Oak Grove, a zoning change request from LI (Light Industrial) & SF -12 (Single Family -12) to PD -263R -SF -9 (Planned Development -263 Revised -Single Family -9), subject to the following conditions: 1. There will be additional engineering comments during detailed review. 2. Approval of a street with cul-de-sac exceeding the 600 -foot standard. 3. Tree removal permit required prior to start of construction. 4. Park development fees of $1,285 per unit are required. 5. Tree mitigation fees are required; remove condition "K" from PD Conditions statement. 6. Remove "adjacent to curb" from Condition D; sidewalks shall have a parkway between sidewalk and street. 7. No parking will be allowed around the cul-de-sac. 8. Garages along the cul-de-sac lots shall not be located closer than 22 feet from the sidewalk. Commissioner Robinson seconded; motion carried (7-0), with Commissioners Goodale, Sarma, Robinson, Haas, Portman, Darling and Blankenship voting in favor. None opposed. 7. PUBLIC HEARING: Consider approval of the Irby Addition, PH II - The Preserve at Oak Grove, Replat, being a replat of a portion of Lot 2, Block 1, of the Alford Media Addition to allow the subdivision of nine (9) single-family lots on 3.56 acres of property to be located at the extension of Oak Grove Lane, at the request of Tommy N. Cansler, TCCI Land Development, Inc., being represented by Lynn Kadleck & Associates. STAFF REP.: Gary Sieb Presentation: City Planner, Matt Steer introduced this companion case to the Commission with exhibits. One notice was mailed to the property owner. He stated that staff is recommending approval with conditions which he read into the record. Lynn Kadleck, P.E., Kadleck & Associates, 2000 N. Central Expwy., Suite 113, Plano, Texas, was present to represent this case, to address questions and stated agreement with staff's recommendations. MIN032014 Page 3 of 7 ITEM # ITEM DESCRIPTION Public Hearing: Chairman Haas opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. No one spoke. Chairman Haas closed the public hearing. Action: Commissioner Robinson made a motion to approve the Irby Addition, PH II - The Preserve at Oak Grove, Replat subject to the following revised conditions: 1. Additional comments may be generated during detailed engineering review. 2. There will be no parking allowed in the cul-de-sac. 3. A tree removal permit must be procured prior to start of construction. 4. Park Development Fees of $1285 per lot will be assessed. 5. Remove `and/or Homeowner Associations' from the Flood Plain Note. Commissioner Sarmar seconded; motion carried (7-0), with Commissioners Goodale, Sarma, Robinson, Haas, Portman, Darling and Blankenship voting in favor. None opposed. Presentation Assistant Director of Planning, Marcie Diamond introduced Items 8, 9 & 10 to the Commission with exhibits and explained that all three Public Hearings will be opened so all three cases could be discussed. She mentioned that the Planning Commission recommended denial of a similar request for a concept plan for hotel, retail and multi -family uses and a detail site plan for 322 high density residential. City Council remanded the concept plan back to the Planning Commission for consideration to address various issues with the re -submittal. She stated that staff is recommending approval of these cases because they appear to address Council's issues if staff's conditions are met which she read into the record. 8. PUBLIC HEARING: Consider approval of Case No. PD-237R5-HC/RBN, Trinsic (REVISED), a zoning change request from A (Agriculture) to PD-237R5-HC/RBN (Planned Development -237 Revision 5 -Highway Commercial/Residential Urban Neighborhood), to attach a Conceptual Plan for hotel, multifamily, retail and office uses on 20.74 acres of property located on the east side of South Belt Line Road between East Dividend Drive and Chartwell Drive, at the request of Adam Brown, Trinsic Acquisition Companies. STAFF REP.: Marcie Diamond Adam Brown, Trinsic Acquisition Company, LLC, 3100 Monticello Avenue, Suite 900, Dallas, Texas, presented a slide presentation to the Commission, to addressed questions, Commission's concerns and staff's recommendations. He stated agreement with staff's recommendations except condition 1(a), `no building permit shall be issued for any high density development of Lot 2 until the hotel on Lot 1 is under construction, including a minimum, all underground utilities are installed and the slab has been poured'. MIN032014 Page 4 of 7 ITEM # ITEM DESCRIPTION Mike Garza, City of Coppell/Engineering Dept., 265 Parkway Blvd., Coppell, Texas addressed the Commission's concerns with the hooded left turn lane. 9. PUBLIC HEARING: Consider approval of Case No. PD -237R7 -HC, Springhill Suites, a zoning change request from A (Agriculture) to PD -237R7 -HC (Planned Development -237 Revision 7 -Highway Commercial), to attach a Detail Site Plan for a five -story, 120 -room hotel with accessory uses including meeting rooms, pool, fitness center and bar on 2.7 acres of property located on the northeast corner of South Belt Line Road and Chartwell Drive, at the request of Dilip Pranav, Chase Hospitality LLC. STAFF REP.: Marcie Diamond Dilip Pranav Chase Hospitality, LLC, 8530 Esters Blvd., Irving, Texas, was present to represent this case, to address questions and concerns from the Commission and stated agreement with staff's recommendations except the parking requirements and condition 1(a), ,no building permit shall be issued for any high density development of Lot 2 until the hotel on Lot 1 is under construction, including a minimum, all underground utilities are installed and the slab has been poured'. 10. PUBLIC HEARING: Consider approval of Case No. PD-237R6-RBN, Trinsic-Aura (REVISED), a zoning change request from A (Agriculture) to PD-237R6-RBN (Planned Development -237 Revision 6 -Residential Urban Neighborhood), to attach a Detail Site Plan for 311 multifamily units, retail/restaurant/office and accessory uses on 11.18 acres of property located on the eastside of South Belt Line Road between East Dividend Drive and Chartwell Drive, at the request of Adam Brown, Trinsic Acquisition Companies. STAFF REP.: Marcie Diamond Todd Jones, Younger Partners, 12700 Park Central Drive, Suite 820, Dallas, Texas, was present to represent this case, to address questions, Commission concerns and was not in agreement with all of staff's conditions. EXECUTIVE SESSION: Convene Executive Session (Closed to Public) A. SECTION 551.071, TEXAS GOVERNMENT CODE — CONSULTATION WITH CITY ATTORNEY. Chairman Haas convened into Executive Session at 8:56 p.m. as allowed under the above - stated article. Chairman Haas adjourned the Executive Session at 9:16 p.m. and reconvened the Regular Session. REGULAR SESSION RECONVENED: (Open to Public) * *Break * * 9:16 p. m. — 9:22 p. m. After the break, Chairman Haas read into the record the citizens who signed in as not wishing to speak during the public hearing but wanted to be read into the record as opposed to these three requests, 122 names were read. The sign in sheets are included with the minutes. MINo32014 Page 5 of 7 ITEM # ITEM DESCRIPTION Public Hearing: Chairman Haas opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. The following people spoke: John Watson, Sun Holdings, 3318 Forest Lane, Dallas, Texas, spoke in favor Ed White, 208 Spyglass Drive, Coppell, Texas, spoke in opposition Marla Williams, 137 Hollywood Drive, Coppell, Texas, spoke in opposition Amit Sangani, 739 Chateaus Drive, Coppell, Texas, spoke in opposition Ricardo Rodriquez, 513 Meadowood Lane, Coppell, Texas, spoke in opposition Henry Billingsley, Billingsley Company, 6701 Turtle Creek Blvd., Dallas, Texas, spoke in opposition Michelle Sneed, 730 Crestwood Drive, Coppell, Texas, spoke in opposition Izabella Lucas 207 Fieldcrest Loop, Coppell, Texas, spoke in opposition Doris Clark, 335 Hunterwood Court, Coppell, Texas, spoke in opposition Chairman Haas closed the public hearing. The actions for Items 8, 9, and 10 were as follows: Action: After discussion and the Public Hearing, Commissioner Portman made a motion to deny Case No. PD-237R5-HC/RBN, Trinsic (REVISED), as submitted. Commissioner Robinson seconded; motion carried (7-0), with Commissioners Goodale, Sarma, Robinson, Haas, Portman, Darling and Blankenship voting in favor. None opposed. Action: After discussion and the Public Hearing, Commissioner Portman made a motion to deny Case No. PD -237R7 -HC, Springhill Suites, as submitted. Commissioner Robinson seconded; motion carried (7-0), with Commissioners Goodale, Sarma, Robinson, Haas, Portman, Darling and Blankenship voting in favor. None opposed. Action: After discussion and the Public Hearing, Commissioner Portman made a motion to deny Case No. PD-237R6-RBN, Trinsic-Aura (REVISED), as submitted. Commissioner Robinson seconded; motion carried (7-0), with Commissioners Goodale, Sarma, Robinson, Haas, Portman, Darling and Blankenship voting in favor. None opposed. 11. Update on Council action for planning agenda items on March 11, 2014: A. An Ordinance for Case No. PD-265-TH-1, Canterbury Court, a zoning change from LI to PD-265-TH-1, to allow 15 single-family lots and two (2) common area lots on property located on the north side of East Belt Line Road, west of Moore Road. B. An Ordinance for Case No. PD -270 -R -BN, The Avenue at Denton Tap, a zoning change from C to PD -270 -R -BN, to allow 29 multifamily units and 8,575 square feet MIN032014 Page 6 of 7 ITEM # ITEM DESCRIPTION of office/retail uses on property located at the northwest corner of Southwestern Boulevard and South Denton Tap Road. C. North Lake Estates, Lot 17R, (Cavalry Construction), Site Plan, site plan approval to allow the development of a one-story, 4,799 -square -foot professional office (including 720 square feet of covered patio areas) with a detached garage on property located at the northeast corner of Howell Drive and Southwestern Boulevard. D. North Lake Estates, Lot 17R, (Cavalry Construction), Replat, a replat of Lots 17 & 18 of Northlake Estates to establish easements to allow an office building with a detached garage on property located at the northeast corner of Howell Drive and Southwestern Boulevard. E. Red Hawk Addition, Lot 1R, Block A, Replat, a replat of Lots 1 & 2, Block A, into one lot to allow the construction of one single-family home on property located at the northwest corner of Bethel School Road and Blackburn Drive (131 & 135 Blackburn Drive). F. Blackberry Farm, Final Plat, a final plat to subdivide 54.8 acres of property for the development of 82 single-family lots and five (5) common area lots located on the north side of Sandy Lake Road, northeast of Starleaf Street. Assistant Planning Director, Marcie Diamond advised the Commission of Council's actions on March 11, 2014 and stated that Council approved all of the above -stated items except for Item B. City Council postponed this item until the April 8th meeting. 12. Director's Comments. Assistant Director of Planning, Marcie Diamond reminded the Commissioners of the Special - Called meeting for April 3, 2014, in the Town Center Council Chambers at 6:00 p.m. A76' MENT furt r t di cuss, the meeting adjourned at approximately 10:32 p.m. �Anund Haas, Chai a Lj)Uti," U4 RiVnita A. Miles, Secretary MIN032014 Page 7 of 7 SPEAK ONLY PLANNING & ZONING COMMISSION MEETING ITEM: IF YOU ARE GOING TO SPEAK DURING THE PUBLIC HEARING - PLEASE PRINT CLEARLY 0j Name Company Name (If Applicable) Address/City/State/Zip 2, c � c ITEM NO. In Favor Opposed Undecided Name Company Name (If Applicable) Add ress/C ity/S tate/Zi p ITEM NO. In Favor Opposed Undecided Name Company Name (If Applicable) Add ress/City/State/Z i p ITEM NO. In Favor Opposed Undecided Name Company Name (If Applicable) Add ress/C i ty/State/Zi p ITEM NO. 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