CM 2014-05-13COI FELL
City of Coppell, Texas
Minutes
City Council
255 Parkway Boulevard
Coppell, Texas 75019-9478
Tuesday, May 13, 2014 5:30 PM Council Chambers
KAREN HUNT BILLY FAUGHT
Mayor Mayor Pro Tem
TIM BRANCHEAU BOB MAHALIK
Place 1 Place 2
WES MAYS GARY RODEN
Place 3 Place 4
MARVIN FRANKLIN AARON DUNCAN
Place 6 Place 7
CLAY PHILLIPS
City Manager
Present 7 - Karen Hunt -,Billy Faught;Tim Brancheau;Bob Mahalik;Gary Roden;Aaron
Duncan and Wes Mays
Absent 1 - Marvin Franklin
Also present were City Manager Clay Phillips, City Secretary Christel Pettinos and City
Attorney Robert Hager.
The City Council of the City of Coppell met in Regular Called Session on Tuesday, May
13, 2014, at 5:30 p.m. in the City Council Chambers of Town Center, 255 Parkway
Boulevard, Coppell, Texas.
1. Call to Order
2. Work Session (Open to the Public) 1st Floor Conference Room
Mayor Hunt called the meeting to order, determined that a quorum was present
and convened into Work Session at 5:40 p.m.
A. Discussion regarding water to the Dallas Gun Club in Carrollton for
fire protection.
B. Discussion regarding IT infrastructure.
C. Discussion regarding City Council Retreat.
D. Discussion of Agenda Items.
Presented in Work Session
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City Council Minutes May 13, 2014
RECEPTION IN ATRIUM FROM 6:30 P.M. TO 7:30 P.M.
Mayor Hunt adjourned the Work Session at 6:17 p.m. to attend the reception in
the Atrium.
Regular Session
Council reconvened into the Regular Session at 7:40 p.m.
3. Invocation 7:30 p.m.
4. Pledge of Allegiance
Rev. Tom Palmer, Senior Pastor with First United Methodist Church, gave the
Invocation.
Mayor Hunt led those present in the Pledge of Allegiance.
5. Consider approval of proclamations congratulating Coppell students
on their appointments to military academies, and authorizing the
Mayor to sign.
Mayor Hunt read the proclamations for the record and presented the same to:
Daniel Bush - US Naval Academy; Luke Farrell - US Air Force Academy;
Nicholas Hruby - US Air Force Academy; and Terrence Yi - US Air Force
Academy.
A motion was made by Councilmember Gary Roden, seconded by Mayor Pro
Tem Billy Faught, that this Agenda Item be approved. The motion passed by an
unanimous vote.
Aye: 6 - Mayor Pro Tem Billy Faught;Councilmember Tim
Brancheau;Councilmember Bob Mahalik;Councilmember Gary
Roden; Council member Aaron Duncan and Wes Mays
6. Presentation of an award to the Coppell Aquatic and Recreation
Center from Jeff Ellis and Associates as the recipient of the 2013 Gold
International Aquatic Safety Award.
Presented
Steve Miller, with Ellis & Associates, presented the 2013 Gold International
Aquatic Safety Award to Jessica Carpenter, Aquatic Manager, Nate Cox,
Aquatic Coordinator and Kristen Bright, Head Lifeguard.
7. Citizens' Appearance
1) Doug Stover, 449 Harris, expressed thanks to Councilmember Tim
Brancheau and Mayor Pro Tem Billy Faught.
8. Consent Agenda
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A. Consider approval of minutes: April 22, 2014.
A motion was made by Councilmember Bob Mahalik, seconded by
Councilmember Gary Roden, that Agenda Items A -H be approved on the
Consent Agenda. The motion passed by an unanimous vote.
B. Consider approval of a Resolution approving the Restated Certificate
of Formation with New Amendments for the Coppell Recreation
Development Corporation, and authorizing the Mayor to sign.
A motion was made by Councilmember Bob Mahalik, seconded by
Councilmember Gary Roden, that Agenda Items A -H be approved on the
Consent Agenda. The motion passed by an unanimous vote.
Enactment No: 2014-0513.1
C. Consider approval of an Ordinance for Case No. PD -263R -SF -9, The
Preserve at Oak Grove, a zoning change from LI (Light Industrial) &
SF -12 (Single Family -12) to PD -263R -SF -9 (Planned
Development -263 Revised -Single Family -9), to attach a Detail Site
Plan on 3.56 acres of property to allow the development of nine (9)
single-family homes to be located at the extension of Oak Grove Lane
and authorizing the Mayor to sign.
A motion was made by Councilmember Bob Mahalik, seconded by
Councilmember Gary Roden, that Agenda Items A -H be approved on the
Consent Agenda. The motion passed by an unanimous vote.
Enactment No: 91500-A-643
D. Consider approval of a Resolution approving the City of Coppell to
support a constitutional amendment for increased state funding for
transportation, and authorizing the Mayor to sign.
A motion was made by Councilmember Bob Mahalik, seconded by
Councilmember Gary Roden, that Agenda Items A -H be approved on the
Consent Agenda. The motion passed by an unanimous vote.
Enactment No: 2014-0513.2
E. Consider approval of a Development Agreement between the City of
Coppell and Main Street Coppell 2, Ltd., providing funding in the
amount of $87,608.00 for city improvements; and authorizing the City
Manager to sign all necessary documents.
A motion was made by Councilmember Bob Mahalik, seconded by
Councilmember Gary Roden, that Agenda Items A -H be approved on the
Consent Agenda. The motion passed by an unanimous vote.
Aye: 6 - Mayor Pro Tem Billy Faught;Councilmember Tim
Brancheau;CounciImember Bob Mahalik;CounciImember Gary
Roden; Council member Aaron Duncan and Wes Mays
F. Consider approval of Change Order Number Two to the West Sandy
Lake Road reconstruction project in the amount of $49,483.98 with
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City Council Minutes May 13, 2014
Tiseo Paving Company; and authorizing the City Manager to sign any
necessary documents.
A motion was made by Councilmember Bob Mahalik, seconded by
Councilmember Gary Roden, that Agenda Items A -H be approved on the
Consent Agenda. The motion passed by an unanimous vote.
Aye: 6 - Mayor Pro Tem Billy Faught;CounciImember Tim
Brancheau;Councilmember Bob Mahalik;Councilmember Gary
Roden; Councilmember Aaron Duncan and Wes Mays
G. Consider approval of an Ordinance of the City of Coppell, Texas,
amending the Code of Ordinances by amending Chapter 8, Traffic
Regulations, by adopting a new Article 8-9, "Automated School Bus
Stop Sign Enforcement", creating a civil offense for a school bus stop
arm violation involving a camera -enforced school bus; and authorizing
the Mayor to sign.
A motion was made by Councilmember Bob Mahalik, seconded by
Councilmember Gary Roden, that Agenda Items A -H be approved on the
Consent Agenda. The motion passed by an unanimous vote.
Aye: 6 - Mayor Pro Tem Billy Faught;CounciImember Tim
Brancheau;Councilmember Bob Mahalik;Councilmember Gary
Roden; CounciImember Aaron Duncan and Wes Mays
Enactment No: 2014-1377
H. Consider approval of an Interlocal Agreement with Dallas County
Schools dba Texserve to enforce and administer the automated school
bus stop arm enforcement program; and authorizing the Mayor to sign.
A motion was made by Councilmember Bob Mahalik, seconded by
Councilmember Gary Roden, that Agenda Items A -H be approved on the
Consent Agenda. The motion passed by an unanimous vote.
Aye: 6 - Mayor Pro Tem Billy Faught;Council member Tim
Brancheau;Councilmember Bob Mahalik;Councilmember Gary
Roden; CounciImember Aaron Duncan and Wes Mays
End of Consent Agenda
9. PUBLIC HEARING:
Consider approval of Case No. PD -271 -SF -9 (CH), Oak Grove Lane, a
called public hearing to consider a zoning change request on 7.87
acres from SF -12 (Single Family -12) to PD-271-SF-9(CH) (Planned
Development -271 -Single Family -9, Called Hearing), to allow the
retention of existing homes, permit the development/redevelopment of
homes on existing lots and allow the replatting of lots to a minimum
size of 9,000 square feet on property located along the north and
south sides of Oak Grove Lane, west of Coppell Road encompassing
26 lots (501-549 Oak Grove Lane).
Presentation: Gary Sieb, Director of Planning, made a presentation to Council.
Mayor Hunt opened the Public Hearing and asked for those who signed up to
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speak:
1) Johnny and Debbie Anderson, 509 Oak Grove, asked questions regarding
restrictions on future sales of home.
A motion was made by Mayor Pro Tem Billy Faught, seconded by
Councilmember Tim Brancheau, to close the Public Hearing and approve this
Agenda Item subject to the following conditions:
A. Use Regulations
A building or premise shall be used only for the following purposes:
1. Any use permitted in the SF -ED, SF -18, SF -12, or SF -9 districts.
2. Home occupation.
3. Such uses as may be permitted under the provisions of Special Use Permits
in Sections 12-30-5 and 12-30-6 of the Zoning Ordinance.
B. Maximum Height Regulation
The maximum height regulations will be 35 feet nor more than 2'/2 stories in
height.
C. Area Regulations (Maximum of 26 lots)
a. Minimum size of yards:
(1) Front yard: 25 feet.
(2) Side yard: 8 feet. Adjacent to a side street, 15 feet. Allowable
non-residential uses, 25 feet.
(3) Rear yard: 20 feet.
D. Minimum Size of Lot: 10,000 square feet.
E. Minimum Lot width: 70 feet at front building line.
F. Minimum Lot depth: 150 feet.
G. Minimum dwelling size: 1800 square feet, exclusive of garages, breezeways,
and porches.
H. Lot coverage: The combined area of the main buildings and accessory
buildings may cover 35% of the total area.
I. Two off-street parking spaces shall be provided per dwelling unit.
J. Type of Exterior Construction:
(A) All structures in existence at the time of this ordinance shall be
considered conforming as to the masonry requirements.
(B) Additions to existing homes may be of similar material as the materials of
the existing structures, subject to compliance with current building code
requirements.
(C) All new residential construction shall be as follows: at least 80% of the
exterior walls of the first floor of all structures shall be of masonry
construction exclusive of doors, windows, and the area above the top plate
line. Each story above the first floor of a straight wall structure shall be at least
80% masonry exclusive of doors and windows.
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K. All residential structures are deemed conforming. Construction of new
homes shall adhere to the regulations as set forth herein.
The motion passed by an unanimous vote.
Aye: 6 - Mayor Pro Tem Billy Faught;Councilmember Tim
Brancheau;CounciImember Bob Mahalik;CounciImember Gary
Roden; Council member Aaron Duncan and Wes Mays
10. PUBLIC HEARING:
Consider approval of Case No. PD -250R14 -H, Old Town Addition
(Main Street) -Frost Cupcakery, a zoning change request from
PD -250R8 -H (Planned Development -250 Revision 8 -Historic) to
PD -250R14 -H (Planned Development -250 Revision 14 -Historic), to
allow a freestanding sign located at 717 Main Street, approximately
11.2 feet from the southeast corner of the property.
Presentation: Gary Sieb, Director of Planning, made a presentation to Council.
Anna Wortman, applicant, made a presentation to Council.
Mayor Hunt opened the Public Hearing and advised that no one signed up to
speak.
A motion was made by Councilmember Tim Brancheau, seconded by
Councilmember Bob Mahalik, to close the Public Hearing and approve this
Agenda Item with signage being placed 9.5' south east of the walkway and 6'
east of the walkway. The motion passed by an unanimous vote.
Aye: 6 - Mayor Pro Tem Billy Faught;Councilmember Tim
Brancheau;CounciImember Bob Mahalik;CounciImember Gary
Roden; CouncilmemberAaron Duncan and Wes Mays
11. PUBLIC HEARING:
Consider approval of the Freeport North Addition, Lot 2R, Block 3,
Replat/Minor Plat, being a replat of Lot 2, Block 3 (5.7 acres) and a
minor plat to incorporate 6.4 acres of unplatted property to allow for
the retention of the existing 70,000 -square -foot office/warehouse
building and the construction of a 100,000 -square -foot
office/warehouse building with associated improvements on 12.1 acres
of property located at the southwest corner of South Royal Lane and
Gateview Boulevard.
Presentation: Gary Sieb, Director of Planning, made a presentation to Council.
Mayor Hunt opened the Public Hearing and advised that no one signed up to
speak.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Aaron Duncan, to close the Public Hearing and approve this
Agenda Item subject to the following condition:
1) Additional comments may be generated during detailed engineering plan
review.
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The motion passed by an unanimous vote.
Aye: 6 - Mayor Pro Tem Billy Faught;Councilmember Tim
Brancheau; CounciImember Bob Mahalik;CounciImember Gary
Roden; Council member Aaron Duncan and Wes Mays
12. Consider approval of a Master Agreement with Gallagher Construction
Company, LP, for Program Construction Manager Services related to
reauthorized half -cent sales tax projects, including Project Order
Number 1 for AB Park Phase I in the amount of $694,400.00 and
Project Order Number 2 for W. T. Cozby Library in the amount of
$168,640.00, and authorizing the City Manager to sign the necessary
documents.
Presentation: Mike Land, Deputy City Manager, made a presentation to
Council.
Von Gallagher, Project Manager, answered questions of the Council.
A motion was made by Councilmember Tim Brancheau, seconded by
Councilmember Aaron Duncan, that this Agenda Item be approved. The motion
passed by an unanimous vote.
Aye: 6 - Mayor Pro Tem Billy Faught;Councilmember Tim
Brancheau; CounciImember Bob Mahalik;CounciImember Gary
Roden; Council member Aaron Duncan and Wes Mays
13. Consider approval to purchase data center hardware from Dell
Marketing from the DIR contract # DIR SDD-1951 in the amount of
$143,591.64 and purchase additional hardware from Flair Data
Systems from the DIR contract # DIR-SDD-1388 in the amount of
$61,282.24 and authorizing the City Manager to execute all necessary
documents.
At this time, Mayor Hunt recused herself from Agenda Items 13 & 14 upon filing
a Conflict of Interest Affidavit.
Presentation: Albert Gaultier, CIO, made a presentation to Council.
A motion was made by Councilmember Gary Roden, seconded by
Councilmember Wes Mays, that this Agenda Item be approved. The motion
passed by an unanimous vote.
Aye: 6 - Mayor Pro Tem Billy Faught;Councilmember Tim
Brancheau; CounciImember Bob Mahalik;CounciImember Gary
Roden; Council member Aaron Duncan and Wes Mays
14. Consider approval to purchase desktop computers and laptops from
Dell Marketing using state of Texas DIR contract #48ABO in the
amount of $318,768.32 and authorizing the city manager to execute all
necessary documents.
Presentation: Albert Gaultier, CIO, made a presentation to Council.
A motion was made by Councilmember Aaron Duncan, seconded by
Councilmember Tim Brancheau, that this Agenda Item be approved. The
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motion passed by an unanimous vote.
Aye: 6 - Mayor Pro Tem Billy Faught;Councilmember Tim
Brancheau;Councilmember Bob Mahalik;Councilmember Gary
Roden;CouncilmemberAaron Duncan and Wes Mays
15. City Manager Reports - Project Updates and Future Agendas
Atthis time, Mayor Hunt returned to the meeting.
City Manager Clay Phillips reported on the Sandy Lake Road Project. Traffic
will be moved to the newly poured lanes before the end of the month.
Regarding Public Forums, 11 meetings have been scheduled. They will all be
held in the Council Chambers and all but one begins at 7pm. Mr. Phillips listed
the dates of the meetings, but they can also be found on the city's website.
Finally, the canvass for the election will be held on May 19th at 7:30am. The
new Councilmembers will be officially sworn in, but the formal swearing in
ceremony will be at the Council Meeting on May 27th. Council's Retreat will be
held on May 30 -31st.
16. Mayor and Council Reports
A. Report by Mayor Hunt regarding Metroplex Mayors' Meeting.
B. Report by Mayor Hunt regarding upcoming community events.
Mayor Hunt reported on the Metroplex Mayors' Meeting. The discussion was
on the West Nile Virus and its regional importance. Mayor Hunt also reported
on upcoming event: A Summer Kick -Off Event is scheduled for June 6th, Movie
in the Plaza, featuring Camp Nowhere. Snow cone and burger vendors will be
on-site. The movie begins approximately Bpm (at dark). Also, save the date for
the annual Spirit of Coppell July 3rd Fireworks and July 4th Parade. Fireworks
kick off at 9:40pm on July 3rd, the Parade will kick off at 9am. Parade
applications are available beginning May 14th on the city's website.
17. Public Service Announcements concerning items of community interest with no
Council action or deliberation permitted.
City Attorney Robert Hager thanked Mayor Pro Tem Billy Faught and
Councilmember Tim Brancheau for their years of service.
18. Necessary Action from Executive Session
Nothing to report.
usiness before the City Council, the meeting was
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A T:
Christel Pettinos, ity Secretary
City of Coppell, Texas Page 9