BM 2013-09-09 PBPARKS AND RECREATION / COPPELL RECREATION DEVELOPMENT
CORPORATION /TREE BOARD
MEETING MINUTES
September 9, 2013
Meeting Time: 6:30 p.m.
Meeting Place: Coppell Road Service Center
816 S. Coppell Road
Coppell, Texas 75019
Members Present: Maureen Corcoran, Philip Houm, Greg Garcia, Ed Guignon, Biju Mathew, Lisa
Montes, Bill Whitehill, Alan Huo, Vinayak Sahal
Staff Present: Brad Reid, Guy McLain, John Elias, Doug Kratz, Cecilia Gandara
The Coppell Park and Recreation Board/CRDC /Tree Board met at 6:30 p.m., Monday, September 9,
2013, in the meeting room at the Coppell Road Service Center. The purpose of the meeting was to
consider the following items:
AGENDA
Item 1: Call the meeting to order.
- Mr. Greg Garcia called the meeting to order at 6:30 pm.
Item 2: Citizen's Forum.
- No Citizen's present.
COPPELL RECREATION DEVELOPMENT CORPORATION ITEMS
Item 3: Consider approval of the minutes from the August 5, 2013 meeting
- Mr. Ed Guignon motioned to approve.
Mr. Bill Whitehill seconded. All in favor. Approved
Item 4: Consider approval of award of bid to Sigma Surveillance, in the amount of $5,710.31, for
installation of security cameras in the parking area at the Wagon Wheel Tennis Center.
- Mr. Bill Whitehill motioned to approve.
- Mrs. Maureen Corcoran seconded. All in favor. Approved
Item 5: Consider approval of award of bid to Core Construction, in the amount of $6,845.00, for the
construction of an exterior storage room at the Wagon Wheel Tennis Center.
- Mr. Bill Whitehill motioned to approve.
- Mrs. Maureen Corcoran seconded. All in favor. Approved
Item 6: Consider approval of award of bid to Core Construction, in the amount of $2,365.00, for the
construction of an interior patron seating/information area at the Wagon Wheel Tennis
Center.
- Mr. Bill Whitehill motioned to approve.
- Mrs. Maureen Corcoran seconded. All in favor. Approved
Item 7: Consider approval of award of a bid to ISI commercial Refrigeration, Inc., in the amount of
$6,101.27 for the purchase of an ice vending machine for patron access at the Wagon Wheel
Tennis Center.
Mr. Bill Whitehill motioned to approve.
Mrs. Maureen Corcoran seconded. All in favor. Approved
Item 8: Consider approval of award of bid to Concord Commercial services, in the amount of
$3,282.00, for the installation of a security door for the meeting room storage closet at the
Coppell Aquatic and Recreation Center.
- Mr. Ed Guignon motioned to approve.
- Mr. Philip Houm seconded. All in favor. Approved
Item 9: Consider approval of award of bid to Concord Commercial Services, Inc., in the amount of
$6,950.00, for the installation of a countertop in the main lobby area at the Coppell Aquatic
and Recreation Center.
- Mr. Ed Guignon motioned to approve.
- Mr. Philip Houm seconded. Mr. Bill Whitehill abstained. Approved
Item 10: Consider approval of the purchase of stools for the new lobby area at the Coppell Aquatics
and Recreation Center, in the amount of $2,133.24, from Business Interiors by Staples.
- Mr. Ed Guignon motioned to approve.
- Mr. Philip Houm seconded. Mr. Bill Whitehill abstained. Approved
PARKS AND RECREATION BOARD ITEMS
Item 11: Sports Council Update
- 80/20 Rule
o Mr. Philip Houm gave an update from the Sports Council meeting and discussed
the 80/20 rule.
- Field usage /Independent teams
o The board discussed the field usage by independent teams. Mr. Greg Garcia
mentioned that the sports associations should provide the non- resident and
resident numbers for independent teams.
Item 12: Discussion regarding the Cost Recovery Philosophy and resulting fees
- Mr. Brad Reid gave a presentation regarding the Cost Recovery Philosophy and resulting
fees.
Item 13: Discussion regarding the Project Prioritization including trails, median improvements and
Phase I of the Andrew Brown Park Redevelopment
- Mr. Brad Reid discussed the Project Prioritization including trails, median improvements
and Phase I of the Andrew Brown Park Redevelopment.
Item 14: Youth Advisor's Report
- Mr. Vinayak Sahal mentioned that he would like for the gravel trail at Andrew Brown
West to stay incorporated after the redevelopment.
Item 15: Director's Report
• Special Activities
• The Plaza Music Series will go on every Saturday until September 28`h at the
Town Center Plaza.
• Oak Fest will be held on Saturday, October 19`h at Andrew Brown East.
• Project Update
• The Old Town Square project is still under construction.
• The Bio Diversity Center is expected to be completed by December.
• The Dog Park Project should be completed by November.
Item 16: Chair Report
• Future Agenda Items
o No items at this time.
• Adopt a Location
o Mrs. Maureen Corcoran is the new AAL representative.
Item 17: Adjourn
- Meeting adjourned at 9:02 pm.