Loading...
BM 2013-09-09 CRDCPARKS AND RECREATION / COPPELL RECREATION DEVELOPMENT CORPORATION /TREE BOARD MEETING MINUTES September 9, 2013 Meeting Time: 6:30 p.m. Meeting Place: Coppell Road Service Center 816 S. Coppell Road Coppell, Texas 75019 Members Present: Maureen Corcoran, Philip Houm, Greg Garcia, Ed Guignon, Biju Mathew, Lisa Montes, Bill Whitehill, Alan Huo, Vinayak Sahal Staff Present: Brad Reid, Guy McLain, John Elias, Doug Kratz, Cecilia Gandara The Coppell Park and Recreation Board/CRDC /Tree Board met at 6:30 p.m., Monday, September 9, 2013, in the meeting room at the Coppell Road Service Center. The purpose of the meeting was to consider the following items: AGENDA Item 1: Call the meeting to order. - Mr. Greg Garcia called the meeting to order at 6:30 pm. Item 2: Citizen's Forum. - No Citizen's present. COPPELL RECREATION DEVELOPMENT CORPORATION ITEMS Item 3: Consider approval of the minutes from the August 5, 2013 meeting - Mr. Ed Guignon motioned to approve. Mr. Bill Whitehill seconded. All in favor. Approved Item 4: Consider approval of award of bid to Sigma Surveillance, in the amount of $5,710.31, for installation of security cameras in the parking area at the Wagon Wheel Tennis Center. - Mr. Bill Whitehill motioned to approve. - Mrs. Maureen Corcoran seconded. All in favor. Approved Item 5: Consider approval of award of bid to Core Construction, in the amount of $6,845.00, for the construction of an exterior storage room at the Wagon Wheel Tennis Center. - Mr. Bill Whitehill motioned to approve. - Mrs. Maureen Corcoran seconded. All in favor. Approved Item 6: Consider approval of award of bid to Core Construction, in the amount of $2,365.00, for the construction of an interior patron seating/information area at the Wagon Wheel Tennis Center. - Mr. Bill Whitehill motioned to approve. - Mrs. Maureen Corcoran seconded. All in favor. Approved Item 7: Consider approval of award of a bid to ISI commercial Refrigeration, Inc., in the amount of $6,101.27 for the purchase of an ice vending machine for patron access at the Wagon Wheel Tennis Center. Mr. Bill Whitehill motioned to approve. Mrs. Maureen Corcoran seconded. All in favor. Approved Item 8: Consider approval of award of bid to Concord Commercial services, in the amount of $3,282.00, for the installation of a security door for the meeting room storage closet at the Coppell Aquatic and Recreation Center. - Mr. Ed Guignon motioned to approve. - Mr. Philip Houm seconded. All in favor. Approved Item 9: Consider approval of award of bid to Concord Commercial Services, Inc., in the amount of $6,950.00, for the installation of a countertop in the main lobby area at the Coppell Aquatic and Recreation Center. - Mr. Ed Guignon motioned to approve. - Mr. Philip Houm seconded. Mr. Bill Whitehill abstained. Approved Item 10: Consider approval of the purchase of stools for the new lobby area at the Coppell Aquatics and Recreation Center, in the amount of $2,133.24, from Business Interiors by Staples. - Mr. Ed Guignon motioned to approve. - Mr. Philip Houm seconded. Mr. Bill Whitehill abstained. Approved PARKS AND RECREATION BOARD ITEMS Item 11: Sports Council Update - 80/20 Rule o Mr. Philip Houm gave an update from the Sports Council meeting and discussed the 80/20 rule. - Field usage /Independent teams o The board discussed the field usage by independent teams. Mr. Greg Garcia mentioned that the sports associations should provide the non- resident and resident numbers for independent teams. Item 12: Discussion regarding the Cost Recovery Philosophy and resulting fees - Mr. Brad Reid gave a presentation regarding the Cost Recovery Philosophy and resulting fees. Item 13: Discussion regarding the Project Prioritization including trails, median improvements and Phase I of the Andrew Brown Park Redevelopment - Mr. Brad Reid discussed the Project Prioritization including trails, median improvements and Phase I of the Andrew Brown Park Redevelopment. Item 14: Youth Advisor's Report - Mr. Vinayak Sahal mentioned that he would like for the gravel trail at Andrew Brown West to stay incorporated after the redevelopment. Item 15: Director's Report • Special Activities • The Plaza Music Series will go on every Saturday until September 28`h at the Town Center Plaza. • Oak Fest will be held on Saturday, October 19`h at Andrew Brown East. • Project Update • The Old Town Square project is still under construction. • The Bio Diversity Center is expected to be completed by December. • The Dog Park Project should be completed by November. Item 16: Chair Report • Future Agenda Items o No items at this time. • Adopt a Location o Mrs. Maureen Corcoran is the new AAL representative. Item 17: Adjourn - Meeting adjourned at 9:02 pm.