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BM 2012-01-09 CRDCPARKS AND RECREATION / COPPELL RECREATION DEVELOPMENT CORPORATION/TREE BOARD MEETING MINUTES January 9, 2012 Meeting Time: 6:30 p.m. Meeting Place: Coppell Road Service Center 816 S. Coppell Road Coppell, Texas 75019 Members Present: Greg Garcia, Jack Clark, Larry Jones, Neil Bales, Biju Mathew, Brian Brandstetter, Ed Guignon, Phillip Houm, Tina Huang, Shane Gothman Staff Present: Brad Reid, Guy McLain, Doug Kratz, John Elias, Cecilia Gandara The Coppell Park and Recreation Board/CRDC /Tree Board met at 6:30 p.m., Monday, January 9, 2012, in the conference room at the Coppell Road Service Center. The purpose of the meeting was to consider the following items: AGENDA Item 1: Call the meeting to order. - Mr. Greg Garcia called the meeting to order at 6:30 pm Item 2: Citizen's Forum. - No citizens present. COPPELL RECREATION DEVELOPMENT CORPORATION ITEMS Item 3 Election of Officers - Mr. Ed Guignon motioned to elect Mr. Greg Garcia as President, Mr. Jack Clark as Vice President and Mr. Brian Brandstetter as Secretary. - Mr. Neil Bales seconded the motion. All in favor. Approved. Item 4: Consider approval of the minutes from the November 7, 2011 meeting. - Mr. Larry Jones motioned to approve. - Mr. Jack Clark seconded the motion. All in favor. Approved. - Mr. Greg Garcia introduced the new youth advisors Tina Huang and Shane Gotham. Item 5: Update and discussion regarding the financials related to the CRDC project capacity. - Ms.. Jennifer Miller updated the board with the current CRDC financial. Item 6: Consider approval of an award to Royal General Contractors, in the amount of $20,625, for improvements to the storm drainage located west of the Wagon Wheel Tennis Center. - Mr. Jack Clark motioned to approve. Mr. Neil Bales seconded the motion. All were in favor. Approved. Item 7: Discussion irelated to the 2012 Project Priority List - The board discussed current and future projects listed on the Project Priority list. Item will be placed on next month's agenda for approval. PARKS AND RECREATION BOARD ITEMS Meeting Minutes 01/09/12 Page 2 Item 8: Discussion related to 2012 Park Board Goals - Mr. Brad Reid discussed the Park Board Goals and the possibility of having a Youth Sports liaison. Item 9: Update from the Kid Country Subcommittee - Mr. Jack Clark and Mr. Neil Bales informed the board that plans for future fundraising events are in progress. The committee will request assistance from the City for the payment of the playground design. Item will be taken to the Council meeting on January 24. Item 10: Youth Advisor's Report - Ms. Tina Huang stated that it would be nice to have a sidewalk along the parking lot in the high school to make it safe for students. Item 11: Director's Report • Special Activities o No upcoming activities at this time. • Project Update o Aquatic and Recreation Center expansion project is moving along. Mr. Brad Reid reported that the furniture for the facility has not been ordered and it is a possibility that the funds from the contingency account will have to be used for the purchase of the new furniture. Item 12: Chair Report • Future Agenda Items o No items at this time. Adopt a Location o Mr. Larry Jones reported that he has signed up the board again for the Adopt a Location program. Item 13: Adjourn • Meeting adjourned at 8:10 pm.