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BM 2004-09-13 CRDCPARK AND RECREATION/CRDC/TREE BOARD MINUTES OF MEETING September 13, 2004 Meeting Time: 6:30 p.m. Meeting Place: Coppell Road Service Center 816 S. Coppell Road Coppell, Texas 75019 Members Present: Staff Present: Victor Burke, David Castillo, Scott Williams, Larry Jones, and Mark Echerd. Brad Reid, Guy McLain, Jane Anne Sellars, John Elias, and Hilda Salazar GENERAL ITEMS Item 1: Call the Meeting to Order - Mr. Victor Burke called the meeting to order at 6:41 p.m. Item 2: Citizen' s Forum - No citizens present wishing to speak. COPPELL RECREATION DEVELOPMENT CORPORATION Action Items: (Items requiring CRDC members' action, such as a motion or vote) Item 3: Consider Approval of Minutes from August 2, 2004, meeting. - Mr. Larry Jones moved to approve minutes from August 2, 2004. Mr. David Castillo seconded the motion. Vote: (5-0), approved. PARKS AND RECREATION BOARD ITEMS Information Items: (Requires no action by Parks and Recreation Board) Item 4: Presentation by the Coppell Rotary Club regarding a proposed development project. - Mr. Ken Hevron, President of the Coppell Rotary Club, mentioned that they are still interested in proceeding with a project in the park. The City Attorney is reviewing a proposed agreement. - Mr. Hevron agreed to call Mr. Reid to discuss. Item 5: Review of the 2003-2004 Master Plan Priority List - Mr. Brad Reid provided the Board with a proposed Priority List and asked them to review and be prepared to discuss it at the next meeting. After the list gets approved, it will be sent to the City Council. - Mr. Reid explained to the Board that they may need to move Item 6 Item 7 Item 8: priorities around, and the Board asked for estimated cost on the projects presented. Teen Sub-committee Report - Mr. Castillo is preparing a presentation for City Council. Director' s Report · Construction Progress Report - Mr. Elias provided the Board with updated information. · Special Events Report - Halloween Fair - October 29, 2004 - Will be at the Aquatic and Recreation Center - Volunteers needed · Sponsorship Package - Department currently working on a sponsorship package to avoid asking the same vendors for donations. - It will be in a CD format, and companies will have the sponsorship opportunities from $500-$12,000. · Trail System Map - Mr. Reid presented the Board with a draft map of the Trail System, which will be ready by next month. Chair Report · Future Agenda Items - Priority List - Election of Officers · Adopt a Location - Saturday, November 6, 2004 · 40 Assets Seminar - Mr. Burke invited the Board to attend the seminar. · Outgoing Board Members - Mr. Burke thanked the outgoing members for such a wonderful contribution and presented each with a Certificate of Appreciation. - Members shared memories. · Copperheads are being recognized by City Council on September 14, 2004. - They encourage teens to be more involved in the community through volunteerism. Mr. David Castillo moved to adjourn meeting. Mr. Larry Jones seconded the motion. Vote: (5-0), approved. Meeting adjourned at 7:15 p.m. Note: Copies of handouts provided at this meeting available upon request at the Parks and Recreation Department administrative offices.