BM 2014-03-27 LBWILLIAM T. COZBY PUBLIC LIBRARY
LIBRARY BOARD MINUTES
March 27, 2014
The William T. Cozby Public Library Advisory Board met in regular session on Thursday, March 27,
2014 in the second floor conference room of Town Center.
1. CALL TO ORDER: The meeting was called to order by Chair, Wednesday Foster at 7:05 p.m.
Other board members present were Karla Tabor, Thomas Dwyer, Pat Nicks, Stephen Charters, Janet
Koester, Adrienne Morton and Marilou Schrimshaw. Youth Advisors Nicole Crumpler and Sujal
Manohar were also present. Staff in attendance were Deputy City Manager, Mike Land, Library Director,
Vicki Chiavetta, Assistant Library Director, Jane Darling and Sr. Administrative Technician, Kim
McGrath.
2. APPROVAL OF MINUTES FROM THE FEBRUARY 13, 2014 REGULAR BOARD
MEETING: Thomas Dwyer moved to approve the minutes and Stephen Charters seconded the motion.
All were in favor and the minutes were approved.
3. CITIZENS APPEARANCES: Cliff Long was in attendance.
4. REPORT FROM CMO: Deputy City Manager Mike Land gave an overview of the CRDC
projects in various stages of development in the City. He reviewed changes in the Code of Conduct.
5. LIBRARY DIRECTOR'S REPORT:
• Workload Indicators: Ebooks continue to increase while circulation of printed material and
DVD's continues to decline. The library added two new AWE stations which have resulted in
an increase of usage by 124%.
• Programs: Attendance has increased significantly due to the hard work of the library staff in
developing programs which appeal to children, teens and adults. Cozby Gainers and Between
the Lines have been very successful. The library is going to begin looking at performance
measures from the standpoint of outcome (impact of library services on patrons).
6. POLICY REVIEW: Vicki went over changes in the program room policy.
7. REPORT TO COUNCIL: The library will give its annual report to Council on April 22. Vicki
briefly explained what is involved and asked for feedback from the Board. Jane spoke about the awards
the library has recently received. The Board was reminded that no meeting will be held in April.
8. LIBRARY EXPANSION UPDATE: Vicki showed drawings of the new concept design plan for
the library renovation. She went over the site plan followed by the floor plan. Many of the ideas came out
of the focus group meetings held in February. Discussion ensued.
9. YOUTH ADVISOR'S REPORT: Sujal Manohar suggested the library initiate a program to
have professional business people speak to teens regarding careers and college majors. Pat Nicks
suggested that trade schools be included. Nicole Crumpler spoke about the book exchange program at
Coppell High School which was started by former Youth Advisor Shashwat Chaturvedi. She has met with
the head of the English Department and it has been proposed that a 50 cent deposit be charged and that
donated books not be cataloged. An ad campaign at the beginning and end of each school year has been
suggested and Nicole showed posters that may be used for this.
10. FRIENDS OF THE COPPELL PUBLIC LIBRARY REPORT: Karla showed a sample of the
book bag that the Friends Group plans to sell for ten dollars. She also showed brochures and a banner that
have been printed. Karla said the website is up and running. The Group will be selling books at Earthfest.
Janet Koester asked if membership in the Friends Group is on an annual basis. Karla responded that was
the initial plan. Discussion followed. Vicki said the library would like to have a flyer to promote the
Friends Group as well.
11. LIBRARY BOARD GOALS AND OBJECTIVES: Thomas Dwyer said the Library Board is
working on amending the by-laws.
12. ADJOURNMENT: Chair Wednesday Foster adjourned the meeting at 8:44 p.m.
e nesday Foster, i ary Board Chair
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Kim McGrath, Sr. Administrative Technician
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