BM 2014-04-07 CRDCCOPPELL RECREATION DEVELOPMENT CORPORATION
MEETING MINUTES
April 7, 2014
Meeting Time: 6:30 p.m.
Meeting Place: Coppell Road Service Center
816 S. Coppell Road
Coppell, Texas 75019
Members Present: Jack Clark, Maureen Corcoran, Greg Garcia, Ed Guignon, Philip Houm, Biju
Mathew, and Bill Whitehill.
Staff Present: Mario Canizares, Mike Land, Brad Reid, Jennifer Miller, Vicki Chiavetta, Kevin
Richardson, Guy McLain, Doug Kratz, Tim Oates, Jane Darling, and Rachel Henderson.
Others Present: Lisa Montes, Erin Crumpler, and David Dodd.
AGENDA
Item 1: Call the meeting to order.
• Mr. Garcia called the meeting to order at 6:30 p.m.
Item 2: Citizen's Forum. Citizens should complete a Citizen's Appearance Form. Pursuant to the
State Open Meetings Law, the Board is restricted in discussing or taking action on items not
aken at future meetings.
posted on the Agenda. Action on d ddressed the Board abouttaement can only be CRDC elated topicse
The
citizens were present, an
• Hilay Hodgson, 418 Copperstone Trail
• Anto Thomas, 533 Cromwell Court
• Davin Bernstein, 228 Hollywood
• Ace Fernandes, 276 Railey Way
• Cliff Long, 776 Crestview Court
Item 3: Consider approval of the minutes from the March 3, 2014, and March 10, 2014, meetings.
• Mr. Guignon made a motion to approve.
• Ms. Corcoran seconded the motion. All in favor. Approved.
Item 4: Consider approval of modifications t/sto the cent a es taxArticles of Incorporation and CRDC
By Laws related to the reauthorization of the
• Mr. Dodd briefed the members on changes based on'h cent sales tax reauthorization,
and some housekeeping items to the Bylaws, for their consideration and approval.
• Following discussion, Mr. Whitehill made a motion to approve the modifications and
updates to the By Laws as presented by Mr. Dodd, with the following change:
• Article 1, Section 5.e.: Remove "...the abstention shall be recorded as an affirmative
vote in favor of the motion..." add "...the abstention shall not be recorded as a vote
in favor nor against the motion... roved as amended.
• Mr. Mathew seconded the motion. All in favor. App
Item 5: Consider approval of a resolution authorizing application to the City Council for approval of
the restated certificate for formation with new amendments.
'" • Mr. Dodd briefed the members on this item.
• Following discussion, Mr. Whitehill made a motion to approve as presented by Mr.
Dodd, with the following change: Article IV, Section 1: Add the word "permitted"
as follows: "...permitted purpose or purposes..."
Mr. Clark seconded the motion. All in favor. Approved as amended.
Item 6: Update regarding the financial status of the CRDC.
• Ms. Miller presented information to the members in relation to the current available
balance in the CRDC fund, for projects both before and after the November 5, 2013,
sales tax election. Ms. Miller also discussed the timeline for the upcoming bond
sale in relation to the projects.
Item 7: Update regarding the potential procurement of Project Management Services related to '/z
cent sales tax project implementation.
• Mr. Land made a presentation to the members regarding the current status of the
procurement of Project Management Services related to '/2 cent sales tax project
implementation.
Item 8: Consider approval of award of a professional services agreement with Hidell and Associates
Architects in the amount not to exceed $477,185.00, to provide architectural and engineering
services related to design, construction documents, and construction administration for
renovations and additions to the William T. Cozby Public Library, and authorizing the
President to sign the necessary documents.
• Ms. Chiavetta, Library Director and Mr. Tony Blaas, representing Hidell and
Associates Architects, made a presentation to the members concerning the proposed
renovations and additions to the William T. Cozby Public Library.
• Following discussion, Mr. Clark made a motion to approve the proposed agreement
with Hidell and Associates Architects, as presented.
• Ms. Corcoran seconded the motion. Five members voted in favor, one member voted
against, and one member abstained. Approved.
Item 9: Consider approval of award of a professional services agreement with Brown Reynolds
Watford Architects, Inc., in an amount not to exceed $578,850.00, to provide architectural
and engineering services related to design, construction documents, and construction
administration for the Life Safety Park, and authorizing the President to execute the necessary
documents.
• Chief Richardson made a presentation to the members concerning the conceptual
design of the proposed Life Safety Park project.
• Mr. Gary Devries, representing Brown Reynolds Watford Architects, Inc., also
addressed the members concerning the proposed project.
• Following discussion, Mr. Whitehill made a motion to deny the award of the
agreement with Brown Reynolds Watford Architects, Inc.
• Mr. Houm seconded the motion. Six members voted in favor of the motion, and one
member voted against the motion. Item denied.
Item 10: Consider approval of award of a professional services agreement with Alliance Geotechnical
Group, in the amount of $13,623.00, to provide materials inspection and lab testing services
related to the Sandy Lake Road Hike & Bike Trail Extension, and authorizing the President to
execute the necessary documents.
0 Mr. Reid presented information to the members concerning this project.
• Following discussion, Mr. Guignon made a motion to approve the proposed
agreement with Alliance Geotechnical Group, as presented.
• Mr. Clark seconded the motion. All in favor. Approved.
Item 11: Director's Report
• Project Update
• Mr. Reid stated that the public input meetings in regard to the Andy Brown Park
Redevelopment Project have been scheduled for May 19, 20, 22, and 29, and that the
meetings will be held in the Council Chambers at Town Center.
• Mr. Reid suggested that the board consider cleaning the Starleaf Drive Adopt -a -
Location site on Saturday, April 12. Ms. Corcoran will coordinate the effort.
Item 11: Chair Report
• Nothing to report at this time.
Item 12: Adjourn
• Mr. Houm made a motion to adjourn the meeting.
• Mr. Clark seconded the motion. All in Favor. Approved
• Mr. Garcia adjourned the meeting at 10:25 p.m.
Greg arcia, President
OW 4,�4 g(,V-
Rachel Henderson, Recording Secretary
A