BM 2013-09-19 KCB
Keep Coppell Beautiful
Minutes of Meeting
September 19, 2013
Mission
To involve individuals and businesses throughout the community to promote education
and initiatives that encourages waste reduction, liter prevention, beautification and
environmental sustainability.
The Keep Coppell Beautiful Board met on September 19, 2013 at 7:00p.m., in the
Conference Room at the Coppell Service Center located, 816 S. Coppell Rd. Coppell, TX
75019. The following members were present: Shawn Thompson, Chair, Richard Kelley,
Vice-Chair, Brandi Todd, Laura Burnett, Noel Schaefers, Tabitha Wilson, Carmen Price,
Vin Merrill. Student Advisors: Annie Friedman, and Pooja Marella. City Liaison Jen
Ferguson, Community Programs Coordinator.
Item 1: Call to Order
Shawn Thompson called the meeting to order at 7:05 p.m.
Item 2: Consider Approval of Minutes for June 20, 2013
Motion was made and carried to approve the June 20, 2013 minutes.
Item 3: Citizens’ Forum
Arnau Saxena, youth advisor applicant
Sonja Feaster, Girl Scout Troop 8494
Deanna Feaster, Girl Scout Troop 8494
Erin Jordan, Girl Scout Troop 8494
Lisa Jordan, Girl Scout Troop 8494
Jeff Jordan, Girl Scout Troop 8494
Joan Michael Jordan, Girl Scout Troop 8494
Rachel Kass, Girl Scout Troop 8494
Maggie Lucas, KCB Board applicant
Item 4: Report from Girl Scout Troop 8494
Members of Girl Scout Troop 8494 presented their Silver Award
project to the Board.
Each of the three students, Sonja Feaster, Erin Jordan, and Rachel
Kass, chose a City of Coppell residential recycling opportunity and
created informational and sustainable videos educating viewers on
proper recycling procedures.
Erin Jordan reported the project must be sustainable and benefit the
community over an extended period of time. The project required the
scouts to work as a team, each contributing 50 hours of service. Erin
presented the Board with her video on Residential Cart Recycling.
Sonja Feaster reported the scouts strived to create projects focused on
meeting the needs of the community and helping Coppell residents.
The project taught the girls leadership, how to work as a group and
balance friendships, while still working professionally. Sonja
presented the board with her video on Yard Trimmings Recycling.
Rachel Kass reported the next Girl Scout award to be earned with the
Gold Award. The award is an individual project and requires 80 hours
of service. Rachel presented the Board with her video on At-Your-
Door Household Hazardous Waste recycling.
Staff liaison, Jen Ferguson, guided the youth during the preparation
and implementation of the video project. Jen reported the videos are
on the City of Coppell website, City of Coppell youtube.com page,
CiTV, and posted to the City of Coppell Facebook and Keep Coppell
Beautiful Facebook pages.
Item 5: Board Discussed Strategic Plan-
The Board reviewed the 2013 goals set in the Strategic Plan and the
accomplishments thus far to achieve the goals.
The Board moved and passed the motion to create guidance books of
KCB programs in order to maintain a sustainable Board. Noel
Schaefers will create a rough draft of procedures for annual programs
and events.
The Board discussed the importance of placing priority on future
outreach through booths at Coppell events such as Oakfest and the
Coppell Farmers Market. Booths are well received and facilitate
personal engagement with residents.
The Board discussed focusing each event on one environmental topic,
such as Composting or the At-Your-Door HHW service.
The Board discussed additional ways to educate the public such as
small HHW flyers.
Item 6: Discussion regarding outreach activities and booth feedback.
The Board evaluated spring and summer outreach activities in order to
enhance and elevate the success of fall activities.
The Board discussed the importance of placing priority on future
outreach through booths at Coppell events such as Oakfest and the
Coppell Farmers Market. Booths are well received and facilitate
personal engagement with residents.
The Board discussed focusing each event on one environmental topic,
such as Composting or the At-Your-Door HHW service.
The Board discussed additional ways to educate the public such as
small HHW flyers.
Item 7: Discussion regarding upcoming, outreach, including Oakfest and
social
media.
The Board will host the annual Wildflower Seeding and participate in
Oakfest by education citizens on composting techniques, as well as
other outreach efforts that support the mission. These events will take
place on October 19.
The Board discussed ways to increase the number of “likes” to the
Keep Coppell Beautiful page. The Board will make this a priority at
the Oakfest booth.
The Board discussed the possibility of creating Twitter, Instagram, and
Pintrest accounts.
Item 8: Discussion regarding creation of committees, including volunteer
ambassador committee.
The Board moved and passed the motion to create a Volunteer
Ambassador subcommittee to educate volunteers on KCB’s mission,
programs, and activities to create a stronger, educated volunteer base.
Brandi Todd and Richard Kelley will serve on the subcommittee.
The Volunteer Ambassador subcommittee will train volunteers to
assist in both organized and individual outreach efforts.
Item 9: Discussion regarding Report to Council
Keep Coppell Beautiful will present the semi-annual report to City
Council September 24, 2013.
The Board discussed topics to be covered in the semi-annual Report-
to-Council, as related to the Strategic Plan and Coppell 2030. The
Report will cover the economic value of volunteer time to the City and
residents. A PowerPoint presentation will be presented in conjunction
with the report.
Item 10: Discussion of Adopt-a-Location program
The Board scheduled a quarterly pickup for the KCB AAL September
th
28 10 am.
Item 11: Community Programs Report
1)Recycling Carts –
“Make Your Cart Count”
Goals are 65% Participation Rate (PR) & 20% Diversion Rate –
June JulyAug 2013 YTD
75% PR 80% PR N/A 65% PR
17% DR 16% DR N/A 17% DR
2)Coppell Farmers Market –
CFM report to Council Sept 24. Hard 8 will be the
market Sept 28 for the Market to Kitchen Chef Series. Food Day for Kids Oct 19.
Food Day for Kids will be held on October 22nd, promoting healthy food for
healthy families. The event will focus on teaching children to make their own
healthy food choices.
3)CCG Education –
Excellent turnout and presentation for Farm Girls Organic
Veg Gardening class Sept 7 held at the Coppell Sr Center. Over 120 participants
in the class with over 40% from outside of Coppell. Children’s organic gardening
class met max registration (15 participants) 3 weeks early and had a waiting list.
Working on 2014 schedule and booking speakers. Need additional committee
members.
4)CCG –
Share the Harvest pounds to Metrocrest: July 1837 lbs, Aug 1417 lbs.
YTD 7,453 lbs. Harvest Dinner Committee planning volunteer appreciation
dinner Nov 9.
5) Upcoming Scheduled Events
–
September 21 Texas SmartScape Tour
September 24 KCB and CFM semi-annual reports to City Council 7:30pm
October 17 KCB monthly meeting 7pm, student interviews 5pm
October 19 Wildflower Seeding at Moore Rd Park 9:00am Oakfest
October 19 Food Day for Kids at Coppell Farmers Market
October 24 KCB Board interviews
October 26 Indoor Air Quality class
November 9 CCG Volunteer Appreciation Harvest Dinner
December 7 Beneficial Insects class
New Business to be placed on next meeting’s agenda
Evaluate Adopt-a-Location
Evaluate Strategic Plan
Coppell Community Garden report
Community Improvement funds
ADJOURNMENT
Meeting adjourned at 8:45p.m. by Vin Merrill.
Minutes respectfully submitted by Allana Lamberth.
Next meeting is October 17, 2013 7:00 p.m. Conference Room, Coppell Road Service
Center, 816 S. Coppell Rd