BM 2014-05-08 LBWILLIAM T. COZBY PUBLIC LIBRARY
LIBRARY BOARD MINUTES
May 8, 2014
The William T. Cozby Public Library Advisory Board met in regular session on Thursday, May 8, 2014
in the board room of the William T. Cozby Public Library.
1. CALL TO ORDER: The meeting was called to order by Chair, Wednesday Foster at 7:02 p.m.
Other board members present were Karla Tabor, Thomas Dwyer, Emily Nance, Pat Nicks, Stephen
Charters, Janet Koester, Adrienne Morton and Marilou Schrimshaw. Youth Advisors Nicole Crumpler
and Sujal Manohar were also present. Staff in attendance were Library Director, Vicki Chiavetta,
Assistant Library Director, Jane Darling and Sr. Administrative Technician, Kim McGrath.
2. APPROVAL OF MINUTES FROM THE MARCH 27, 2014 REGULAR BOARD
MEETING: Pat Nicks moved to approve the minutes and Karla Tabor seconded the motion. All were in
favor and the minutes were approved.
3. CITIZENS APPEARANCES: None.
4. SUMMER READING PROGRAM: Librarian Tracie Williams gave an overview of the 2014
Summer Reading Program.
5. LIBRARY DIRECTOR'S REPORT:
Workload Indicators: The library is seeing the same trends as in previous months. Ebooks
continue to increase while circulation of printed material books and DVD's continues to
decline. The exception to this is juvenile print books, which have seen a rise in circulation.
Plans are to purchase more eBooks and other digital items. Vicki explained the large number
for discards in the statistics is due to the removal of outdated Ebsco eBooks. These were not
purchased by the library but were available through the TexShare database. Pat Nicks asked
about the increase in ILL statistics. Jane explained some of the increase is due to requests for
genealogy and technical materials.
Vicki congratulated Wednesday Foster on her presentation of the Board report to the City
Council.
The architect contract was approved by the Council.
• Programs: Vicki gave a list of some of the upcoming library programs.
6. ANNUAL REPORT TO TEXAS STATE LIBRARY AND ARCHIVES COMISSIONS:
Vicki explained the purpose of the report and passed around a copy for the Board members to see.
7. BUDGET REPORT: The annual budget report has been reviewed and submitted.
8. LIBRARY NAME: During the next several weeks, Vicki will meet with staff to get input on a
new name for the library. She also plans to get input from the Library Board and citizens. Discussion
ensued.
9. LIBRARY ANNIVERSARY CELEBRATION: Vicki gave an overview of the plans for the
40th Anniversary Celebration for the Library on June 70h. There will be a Proclamation by Council
regarding the anniversary on June 10th.
10. LIBRARY EXPANSION UPDATE: Vicki and Jane attended a work session of the CISD
School Board on May 5th. The Board discussed the use of school property belonging to Town Center
Elementary School for expansion of the library parking lot. Discussion ensued.
The project manager contract has been approved by the CRDC and will go to Council on Tuesday, May
13d'
11. YOUTH ADVISOR'S REPORT: Nicole Crumpler met with the Coppell High School English
Department to present the book exchange program. There will be a collection system at the end of the
year. The Board suggested using electronic flyers rather than paper to advertise the program. Sujal
Manchar gave an update on the Career Day project which would be for students in 6"' through 12`h grades.
Nicole Crumpler suggested having colleges and the military represented. Pat Nicks suggested including
police and fire departments and said that booths would work best for this type of program.
12. FRIENDS OF THE COPPELL PUBLIC LIBRARY REPORT: Karla Tabor reported the
Friends Group had their first meeting on Saturday, May 3rd. The group plans to sell books and bags during
the Library Anniversary Celebration and is planning a book sale for July. Karla said the group will work
with the library to develop a wish list for ways to use the money collected and will create committees for
various projects. They will also focus on getting new members. Currently, membership is at seventeen.
13. LIBRARY BOARD GOALS AND OBJECTIVES: Vicki asked about Library Board by-laws.
Stephen Charters asked what is being done to promote the library anniversary. Nicole Crumpler suggested
posters for the high school library to advertise the anniversary. Vicki said the date will be in the
newspaper.
14. ADJOURNMENT: Chair Wednesday Foster adjourned the meeting at 8:23 p.m.
W dnesday Fost , Li ary Board Chair
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Kim McGrath, Sr. Administrative Technician
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