CM 2014-04-22255 Parkway Boulevard
Coppell, Texas 75019-9478City of Coppell, Texas
Minutes
City Council
5:30 PM Council ChambersTuesday, April 22, 2014
KAREN HUNT BILLY FAUGHT
Mayor Mayor Pro Tem
TIM BRANCHEAU BOB MAHALIK
Place 1 Place 2
WES MAYS GARY RODEN
Place 3 Place 4
MARVIN FRANKLIN AARON DUNCAN
Place 6 Place 7
CLAY PHILLIPS
City Manager
Also present were City Manager Clay Phillips, City Secretary Christel Pettinos and City
Attorney David Dodd.
The City Council of the City of Coppell met in Regular Called Session on Tuesday, April
22, 2014, at 5:30 p.m. in the City Council Chambers of Town Center, 255 Parkway
Boulevard, Coppell, Texas.
Call to Order1.
Karen Hunt;Billy Faught;Tim Brancheau;Bob Mahalik;Wes Mays;Gary
Roden;Marvin Franklin and Aaron Duncan
Present 8 -
Executive Session (Closed to the Public) 1st Floor Conference Room2.
Mayor Hunt called the meeting to order, determined that a quorum was present
and convened into Executive Session at 5:40 p.m.
Section 551.087, Texas Government Code - Economic Development Negotiations.
A.Discussion regarding economic development prospects south of
Bethel Road and west of S. Coppell Road.
Discussed under Executive Session
Section 551.071, Texas Government Code - Consultation with City Attorney.
Page 1City of Coppell, Texas
April 22, 2014City Council Minutes
B.Seek legal consultation regarding pending litigation.
Discussed under Executive Session
Work Session (Open to the Public) 1st Floor Conference Room
Mayor Hunt adjourned the Executive Session at 6:00 p.m. and convened into
the Work Session.
3.A.Discussion regarding the Building Remodel of the Police
Department.
B.Discussion regarding Retail Recruitment Strategy.
C.Discussion regarding Fund Balance Guideline for Economic
Development.
D.Update on the Old Town Marketing Plan .
E.Discussion of Agenda Items.
Presented in Work Session
Regular Session
Mayor Hunt adjourned the Work Session at 7:14 p.m. and reconvened into the
Regular Session at 7:30 p.m.
Invocation 7:30 p.m.4.
Gary Cook, Associate Pastor with GracePoint Church, gave the Invocation.
Pledge of Allegiance5.
Mayor Hunt led those present in the Pledge of Allegiance.
6.Consider approval of a proclamation naming April 22, 2014, as Sam
Houston Campsite Oak Appreciation Day in the City of Coppell ; and
authorizing the Mayor to sign.
Mayor Hunt read the proclamation for the record and presented the same to
Pete Wilson, member of the Historical Society.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Aaron Duncan, that this Agenda Item be approved. The motion
passed by an unanimous vote.
Mayor Pro Tem Billy Faught;Councilmember Tim
Brancheau;Councilmember Bob Mahalik;Councilmember Wes
Mays;Councilmember Gary Roden;Councilmember Marvin Franklin and
Councilmember Aaron Duncan
Aye:7 -
7.Consider approval of a proclamation naming the month of May 2014,
as Lupus Awareness Month in Coppell ; and authorizing the Mayor to
sign.
Page 2City of Coppell, Texas
April 22, 2014City Council Minutes
There were no representatives to receive the proclamation, therefore, Mayor
Hunt pulled this item and will have it mailed to the organization.
8.Consider approval of a proclamation naming May 2, 2014, as Wilson
Elementary Day in Coppell; and authorizing the Mayor to sign.
Mayor Hunt read the proclamation and presented the same to Wilson
Elementary Administrators, Principal Chris Nester and Assistant Principal
Angela Maden.
A motion was made by Mayor Pro Tem Billy Faught, seconded by
Councilmember Gary Roden, that this Agenda Item be approved. The motion
passed by an unanimous vote.
Mayor Pro Tem Billy Faught;Councilmember Tim
Brancheau;Councilmember Bob Mahalik;Councilmember Wes
Mays;Councilmember Gary Roden;Councilmember Marvin Franklin and
Councilmember Aaron Duncan
Aye:7 -
9.Report by the Library Board.
Read and Filed
Wednesday Foster, Chair, gave the board's semi-annual report.
Citizens’ Appearance10.
Mayor Hunt advised that no one signed up to speak.
Consent Agenda11.
A.Consider approval of minutes: April 8, 2014.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Bob Mahalik, that Consent Agenda Items A-E and G be
approved. The motion passed by an unanimous vote.
B.Consider approval of a Resolution approving an Interlocal Agreement
between the City of Coppell, the City of Carrollton, the Town of
Addison, the City of Farmers Branch and the North Texas Emergency
Communications Center, Inc., relating to payment of rent and other
obligations in the Lease Agreement for the NTECC Communications
Center; and authorizing the Mayor to sign.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Bob Mahalik, that Consent Agenda Items A-E and G be
approved. The motion passed by an unanimous vote.
Mayor Pro Tem Billy Faught;Councilmember Tim
Brancheau;Councilmember Bob Mahalik;Councilmember Wes
Mays;Councilmember Gary Roden;Councilmember Marvin Franklin and
Councilmember Aaron Duncan
Aye:7 -
Enactment No: 2014-0422.1
Page 3City of Coppell, Texas
April 22, 2014City Council Minutes
C.Consider approval of a Lease Agreement between the City of Coppell
and the Wilson Family for land located at the southeast corner of
Bethel Road and S. Coppell Road, and authorizing the City Manager
to sign.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Bob Mahalik, that Consent Agenda Items A-E and G be
approved. The motion passed by an unanimous vote.
D.Consider approval of an Ordinance of the City of Coppell amending
Chapter 3, Section 3-1-12 of the Code of Ordinances by amending the
daily Water Conservation and Drought Contingency Plans ; and
authorizing the Mayor to sign.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Bob Mahalik, that Consent Agenda Items A-E and G be
approved. The motion passed by an unanimous vote.
Enactment No: 2014-1376
E.Consider approval of Change Order 1 in the amount of $23,496.00 to
Smith Pump Company. Inc.; for the procurement of water pumps for
the Village Parkway Pump Station ; and authorizing the City Manager
to sign any necessary documents.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Bob Mahalik, that Consent Agenda Items A-E and G be
approved. The motion passed by an unanimous vote.
F.Consider approval of a Development Agreement between the City of
Coppell and Main Street Coppell 2, Ltd., providing funding in the
amount of $87,608.00 for city improvements; and authorizing the City
Manager to sign all necessary documents.
Postponed and due back to the City Council on 5/13/2014.
G.Consider approval of entering into a contract with GEE Consultants,
Inc. for Materials Engineering and Testing for the reconstruction of
Freeport Parkway from Ruby Rd. to West Sandy Lake Rd ; in the
amount of $100,953.00; and authorizing the City Manager to sign any
necessary documents.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Bob Mahalik, that Consent Agenda Items A-E and G be
approved. The motion passed by an unanimous vote.
End of Consent Agenda
12.Consider approval of a Resolution approving the Bylaws and Restated
Certificate of Formation with New Amendments for the Coppell
Recreation Development Corporation; and authorizing the Mayor to
sign.
Page 4City of Coppell, Texas
April 22, 2014City Council Minutes
Presentation: Brad Reid, Director of Parks and Recreation, made a
presentation to Council.
A motion was made by Councilmember Tim Brancheau, seconded by
Councilmember Gary Roden, that this Agenda Item be approved as written by
the Bond Counsel. The motion passed by an unanimous vote.
Mayor Pro Tem Billy Faught;Councilmember Tim
Brancheau;Councilmember Bob Mahalik;Councilmember Wes
Mays;Councilmember Gary Roden;Councilmember Marvin Franklin and
Councilmember Aaron Duncan
Aye:7 -
Enactment No: 2014-0422.2
13.Consider approval of an agreement with Hidell Associates Architects
for design services related to the expansion and renovation of the
William T. Cozby Public Library in the amount of 9.5% of the
construction and furnishings cost not to exceed $477,185.00, and
authorizing the City Manager to sign.
Presentation: Vicki Chiavetta, Director of Library Services, made a presentation
to Council.
A motion was made by Councilmember Bob Mahalik, seconded by Mayor Pro
Tem Billy Faught, that this Agenda Item be approved. The motion passed by an
unanimous vote.
Mayor Pro Tem Billy Faught;Councilmember Tim
Brancheau;Councilmember Bob Mahalik;Councilmember Wes
Mays;Councilmember Gary Roden;Councilmember Marvin Franklin and
Councilmember Aaron Duncan
Aye:7 -
14.Consider approval of a Development Agreement between the City of
Coppell and the Billingsley Company, providing funding in the amount
of $347,503.83 for roadway and related improvements to Chartwell
Drive within the City of Coppell; and authorizing the City Manager to
sign any necessary documents.
Presentation: Keith Marvin, Assistant Director of Public Works, made a
presentation to Council.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Tim Brancheau, that this Agenda Item be approved. The
motion passed by an unanimous vote.
Mayor Pro Tem Billy Faught;Councilmember Tim
Brancheau;Councilmember Bob Mahalik;Councilmember Wes
Mays;Councilmember Gary Roden;Councilmember Marvin Franklin and
Councilmember Aaron Duncan
Aye:7 -
15.Consider approval to award a TXMAS Agreement to Johnson Controls
in the amount of $405,289.00 for HVAC upgrades to the Justice
Center facility located at 130 Town Center Boulevard ; and authorizing
the City Manager to sign any necessary documents.
Agenda Item 16 was heard next. See Item 16 for motion.
Page 5City of Coppell, Texas
April 22, 2014City Council Minutes
Presentation: Ken Griffin, Director of Engineering and Public Works, made a
presentation to Council.
A motion was made by Councilmember Gary Roden, seconded by
Councilmember Marvin Franklin, that this Agenda Item be approved. The
motion passed by an unanimous vote.
Mayor Pro Tem Billy Faught;Councilmember Tim
Brancheau;Councilmember Bob Mahalik;Councilmember Wes
Mays;Councilmember Gary Roden;Councilmember Marvin Franklin and
Councilmember Aaron Duncan
Aye:7 -
16.Consider award of bid and approve an Agreement with Core
Construction in the amount of $676,476.00 for the construction and
remodeling of the Police Department facility located at 130 Town
Center Boulevard; and authorizing the City Manager to sign and
execute any necessary documents.
Presentation: Police Chief Mac Tristan made a presentation to Council.
A motion was made by Mayor Pro Tem Billy Faught, seconded by
Councilmember Tim Brancheau, that this Agenda Item be approved. The
motion passed by an unanimous vote.
Mayor Pro Tem Billy Faught;Councilmember Tim
Brancheau;Councilmember Bob Mahalik;Councilmember Wes
Mays;Councilmember Gary Roden;Councilmember Marvin Franklin and
Councilmember Aaron Duncan
Aye:7 -
City Manager Reports
17.Project Updates and Future Agendas.
City Manager Clay Phillips gave an update on the Sandy Lake Road Project. It
continues to move along with concrete pours and lane transistions. Regarding
future agendas, Mr. Phillips reminded City Council that there will be a Council
Workshop on Tuesday, April 29th. Ken Griffin, Director of Engineering, will
present a report on the street improvement status and Albert Gaultier, CIO, will
present the IT strategic plan. There will also be discussion about non-profit
funding.
Mayor and Council Reports18.
A.Report by Mayor Hunt regarding upcoming Spring events.
B.Report by Councilmember Mays regarding the Biodiversity Center
Opening.
Mayor Hunt reported on the upcoming spring events: Old Town Celebration
and Festival will be held May 2nd & 3rd. On Friday, the event will be from 7pm
– 10pm, with a live performance by the band, Emerald City, and food from local
restaurants – Simmer, Coppell Deli, Twisted Root. On Saturday, the event will
be from 8am- 2pm, with the Farmers Market, bounce houses, face painting,
music, craft vendors, and more.
Councilmember Mays and Mayor Hunt reported on the Grand Opening of the
Page 6City of Coppell, Texas
April 22, 2014City Council Minutes
Biodiversity Center. The Friends of Coppell Nature Park hosted a Celebration
Dinner on April 12th which showcased the facility. Then on April 22nd, a
Ribbon Cutting was held with U.S. Representative Kenny Marchant and Beccy
Ratliff representing State Representative Bennett Ratliff. Many said the facility
was beautiful with a great mission.
Council Committee Reports concerning items of community involvement with no
Council action or deliberation permitted.
19.
Nothing to report.
Public Service Announcements concerning items of community interest with no
Council action or deliberation permitted.
20.
Mayor Hunt reminded the community about other upcoming events: Relay for
Life will be held on April 26th at Wagon Wheel Park. The Run to Fund will be
held on May 3rd at 8am at CHS. It benefits the Coppell Education Foundation.
Later that evening is the Chamber Gala with a Roaring 20's theme. Finally,
Election Day is May 10th.
Necessary Action from Executive Session21.
Nothing to report.
Adjournment
There being no further business before the Council, the meeting was
adjourned.
________________________
Karen Selbo Hunt, Mayor
ATTEST:
______________________________
Christel Pettinos, City Secretary
Page 7City of Coppell, Texas