BM 2014-07-07 CRDC255 Parkway Boulevard
City of Coppell, Texas Coppell, Texas 75019-9478
COFFELL
i Minutes
Coppell Recreation Development
Corporation
Monday, July 7, 2014 6:30 PM 255 Parkway Blvd.
Item
Item
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Members present were President Greg Garcia, Vice -President Jack Clark, Secretary Ed
Guignon, Boardmember Philip Houm, Boardmember Biju Mathew amd Boardmember
Bill Whitehill
Also present were Parks and Recreation Director Brad Reid, Administrative Support
Supervisor Cecilia Gandara and City Attorney David Dodd.
The Coppell Recreation Development Corporation of the City of Coppell met on
Monday, July 7, 2014 at 6:30 pm in the City Council Chambers of Town Center, 255 E.
Parkway Boulevard, Coppell, Texas.
Regular Session (Open to the Public)
Call To Order
Citizen's Forum
President Greg Garcia called the meeting to order at 6:35 p.m.
President Greg Garcia asked for those who signed up to speak:
1) Cyndi Hernandez, 414 Copperstone Trail: expressed her concerns regarding
the configuration of the proposed parking lot and trails at Andrew Brown West.
2) Jenny Trusty, 323 Auburn Way: expressed her concerns regarding the
proposed parking design at Andrew Brown West.
Item PUBLIC HEARING:
3 The purpose of the hearing is to receive public comment regarding
these proposed projects: expansion and renovation of the public
library, construction of various segments of hike and bike trails,
redevelopment of the Andrew Brown Park System, construction of
streetscape, median, and drainage improvements, construction of Life
Safety Park, installation of artificial turf and other improvements at
Coppell Middle School North, and the related expenditure of funds for
the related planning, operation, maintenance, and management of
construction for the above mentioned projects.
President Greg Garcia opened the Public Hearing and asked for those who
signed up to speak:
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Coppell Recreation Development
Minutes July 7, 2014
Corporation
1) Kurt Liese, 458 Copperstone Trail: has a concern regarding the proposed
design of the parking lot and 4 field complex at Andrew Brown West.
2) Hilary Hodgson, 418 Copperstone Trail: number of kids playing sports is
going down, fewer fields needed, need to do a needs assessment.
3) Craig Behrndt, 410 Copperstone Trail: stated that the proposed design for
Andrew Brown West would result in less open space in the park. He
suggested that the proposed parking lot be moved further south.
4) Andy Baker, 531 Meadowview Lane: stated that 700 kids per year are
playing softball, 54% increase since 2008, airplane noise is an issue and safety
concern for moving the proposed complex to Wagon Wheel Park.
5) Melissa Evans, 276 Onclaves Court: likes the current 4 field complex at
Andrew Brown East. Questions need for open space at Andrew Brown East for
just a few events.
6) Tim Greaves, 327 Copperstone Trail: Andrew Brown West Park is already
congested, need to increase open space here with the revisions.
7) Gene Liese, 458 Copperstone Trail: she heard of plans to renovate Andrew
Brown Parks in July. City has our input, when will we see the revisions?
Heard that we are so deep into this, too late to change. Is bond schedule
achievable?
8) Billy Faught, 117 Dobecka: it is time to move forward with the projects as
there has been much public input.
9) Fred Purches, Copperstone Trail: need to set specific, measurable
objectives for trails.
10) Davin Bernstein, 228 Hollywood Drive: changes to PDP are positive, it is
good that goals are identified.
11) Patrick Brandt, 646 Andover Lane: need questions answered about the
public input that has been brought up. How is the project order being
determined?
12) Silvia Dendy, 310 Copperstone Trail: concern with playing field quantity at
Andrew Brown West. Believes there will be too much organized play. Wants
the park to be open space for kids to play.
13) Brandie Warren, 656 W. Peninsula: idea to move 4 field complex to Wagon
Wheel Park is a problem due to airplane noise. Reducing practice areas will
not work.
Item Consider approval of minutes: June 2, 2014
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A motion was made by Boardmember Guignon, seconded by Boardmember
Mathew, that this Agenda Item be approved. The motion passed by a
unanimous vote.
Item Consider approval of a modification to the 2014 Project Development
5 Plan, making the addition of associated previous planning documents,
and adding the Coppell Middle School North Turf and Support
Facilities to the Proposed Projects Prioritization.
Brad Reid, Director of Parks and Recreation, presented the item to the Board.
Mr. Reid mentioned that the CRDC would fund half of the improvements at
Coppell Middle School North with the CISD funding the other half.
A motion was made by Vice President Clark, seconded by Boardmember
Guignon, that this Agenda Item be approved. The motion passed by a
City of Coppell, Texas Page 2
Coppell Recreation Development Minutes July 7, 2014
Corporation
unanimous vote.
City o1 Coppell, Texas Page 3
Update and discussion from the Treasurer regarding a potential
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Revenue Bond, current financial statements, 14-15 budget, potential
sales tax audit
Jennifer Miller, Director of Finance, presented the Board with the current CRDC
budget, explained the budget process and informed the board that budget
documents are available on "Public Documents" on the City's website. Mrs.
Miller also discussed the potential Revenue Bond and the services agreement
between Texas City Services LLC and the CRDC.
Consider approval of award of a professional services agreement with
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Brown Reynolds Watford Architects, Inc., in an amount not to exceed
$578,850.00, to provide architectural and engineering services related
to design, construction documents, and construction administration for
the Life Safety Park; and authorizing the President to execute the
necessary documents
Fire Chief Kevin Richardson presented the item to the Board. The Board
discussed the dollar amount of the project that would be funded by the CRDC.
Boardmember Ed Guignon suggested the possibility of seeking sponsorships.
A motion was made by President Garcia, seconded by Vice President Clark,
that this Agenda Item be approved. The motion passed with Boardmember
Philip Houm and Boardmember Bill Whitehill voting in opposition.
Consider approval of award of a professional services agreement with
Item
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Teague Nall and Perkins, Inc., in the amount of $574,600.00, for the
design of the median improvements from SH 121 to Southwestern and
for the intersection improvements at Sandy Lake and Denton Tap; and
authorizing the President to execute the necessary documents.
Ken Griffin, Director of Engineering, gave a presentation regarding the median
and intersection improvements and mentioned that the amount had changed to
$568,700.00.
A motion was made by Vice President Clark to approve the Teague Nall and
Perkins agreement in the amount of $568,700.00., seconded by President
Garcia, that this Agenda Item be approved. The motion passed with
Boardmember Philip Houm voting in opposition.
Item
Consider award of a professional services agreement with Teague
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Nall and Perkins, Inc., in the amount of $183,500.00, for the
Woodridge Drainage Channel Improvements; and authorizing the
President to execute the necessary documents.
Ken Griffin, Director of Engineering, gave a presentation regarding the
Woodridge Channel Improvements.
A motion was made by Boardmember Guignon, seconded by Vice President
Clark, that this Agenda Item be approved. The motion passed with
Boardmember Philip Houm voting in opposition.
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Item Project update from Gallagher Construction
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Lance Aaron with Gallagher updated the Board on the Library Expansion
project and the Andrew Brown Park Project with respect to project
management issues.
Consider approval of Project Order Number 3 to the agreement with
Item
Gallagher Construction to allow project management of the Life Safety
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Park
Brad Reid, Director of Parks and Recreation, presented the item to the Board,
informing them that the pricing structure for this item was included in the
original agreement but not awarded. Approval of this item will authorize
Gallagher to include management of the Life Safety Park project under their
scope of work.
A motion was made by President Garcia, seconded by Boardmember Guignon,
that this Agenda Item be approved. The motion passed with Boardmember
Philip Houm voting in opposition.
Consider approval of funding the hike & bike trail costs associated with
Item
the Freeport Parkway expansion between Ruby Rd and West Sandy
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Lake Rd. in the amount of $137,726.49 through an existing contract
with CD Builders, Inc.
Michael Garza, Assistant Director of Engineering, gave a presentation
regarding the hike and bike trail along Freeport between Ruby Road and West
Sandy Lake.
A motion was made by Vice President Clark, seconded by Boardmember
Mathew, that this Agenda Item be approved. The motion passed by a
unanimous vote.
Consider approval of funding the hike & bike trail costs associated with
Item
the Sandy Lake Road expansion between Denton Tap Road and
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North Coppell Road, in the amount of $264,077.30, through an
existing contract with Tiseo Paving Company; and authorizing the
President to execute any necessary documents.
Keith Marvin, Assistant Director of Public Works, presented the item to the
Board. Boardmember Jack Clark asked if any more trees would be removed as
part of the project. Mr. Marvin stated that there is a possibility that one of two
trees may have to be removed.
A motion was made by Vice President Clark, seconded by Boardmember
Mathew, that this Agenda Item be approved. The motion passed by a
unanimous vote.
Item President's Report
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Nothing to report.
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Minutes July 7, 2014
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Item Comments by the Mayor
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Adjournment
Mayor Karen Hunt thanked the Board for their service to the community.
Mayor Hunt mentioned to the Board that the new Boards and Commissions
applications will be going out to the public soon and wanted to be the first to
inform the Board that the City Council has made the decision that the Parks
and Recreation Board and CRDC Board will be two different boards beginning
in January 2015.
There being no further business before the CRDC, the meeting adjourned at
8:45 p.m.
The Parks and Recreation Board met immediately after.
Greg Garcia, President
Att t:
ecilia Ga ara, ministrative Support Supervisor
City of Coppell, Texas Page 5