AG 2014-11-18 (Dispatch)
* * * * NOTICE OF MEETING * * * *
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OARD OF IRECTORS OF THE
NTECC,I.
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T,N18,2014
UESDAYOVEMBER
9:00A.M.
9:00A.M.
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A
GENDA
1.
Call to Order
2.
Consider and take appropriate action on October 16, 2014 Board Minutes.
3.
Consider and take appropriate action on Interlocal Agreement among NTECC, the Town
of Addison, and the Cities of Carrollton, Coppell, and Farmers Branch relating to the
assignment and assumption of iXP Corporation Consulting Services Agreement.
4.
Discuss status of CAD/Mobile/RMS Systems Acquisition and take appropriate action.
5.
Consider and take appropriate action regarding purchase of console furniture.
6.
Consider and take appropriate action on Interlocal Agreement among NTECC, the Town
of Addison, and the Cities of Carrollton, Coppell, and Farmers Branch relating to the
operation, management, and funding of NTECC’s operations.
7.
Consider and take appropriate action on adoption of the Corporation’s Budget for Fiscal
Year 2014-15
8.
Discuss Texas Health and Human Services Commission (HHSC) Delivery System
Reform Incentive Payment (DSRIP) program and take appropriate action.
9.
Discuss Status of Consolidated Dispatch Center Project Tasks and Schedule and take
appropriate action.
10.
Receive and Discuss Reports from Operational Committee, Human Resources
Committee, Facility Design Team, and Technical Advisory Committee and Project Team,
Regarding Status of Policy Development and Other Issues Relating to Transition from
Separate to Consolidated Dispatch Operations.
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11.Texas Government
The Board will convene in Closed Executive Session pursuant to
Code Section 551.074
to deliberate the appointment and employment of a public
employee, specifically, the NTECC Executive Director.
12.
Take appropriate action, if any, with respect to the deliberations conducted in closed
session under Item 11 of this Agenda.
13.
Adjourn
The Board reserves the right to go into closed executive session at any time during the
meeting pursuant to the Texas Government Code §551.071(2) to seek confidential legal
advice from the Corporation’s attorneys regarding any agenda item listed hereon.
CERTIFICATE- I certify that the above agenda giving notice of meeting was posted on the bulletin board at the
City Hall of _________________________________________, Texas on the__________ of
_______________________ at _____________.
________________________________________
City Secretary
This building is wheelchair accessible. Access to the building and special parking are available at the main
entrance facing William Dodson Parkway. For accommodations or sign interpretive services, please contact the
Farmers Branch City Secretary’s Office at least 72 hours in advance at 972-919-2503.
AGENDA ITEM MEMO
MEETING DATE
: November 18, 2014
TO
: Board of Directors, North Texas Emergency Communications Center, Inc.
FROM
: Ashley D. Mitchell, Administrative Services Director, City of Carrollton
AGENDA ITEM #2 Consider Approval of the October 16, 2014 North Texas Emergency
–
Communication Center Board Minutes.
BACKGROUND:
Attached are the minutes from the October 16, 2014 Board meeting.
ATTACHMENTS:
October 16, 2014 Board minutes.
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OARD OF IRECTORS OF THE
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HURSDAYCTOBER
3:00P.M.
The North Texas Emergency Communication Center Board of Directors convened in a Regular
Meeting on Thursday, October 16, 2014 at 3:00 p.m. at the Farmers Branch City Hall with the
following members present; President Gary Greer, City Manager, Farmers Branch; Vice
President Clay Phillips, City Manager, Coppell; Secretary Leonard Martin, City Manager,
Carrollton and Treasurer Lea Dunn, City Manager, Addison.
1.
Call to Order
President Greer called the meeting to order at 3:00 p.m. with all members present.
2.
Consider and take appropriate action on September 4, 2014 Board Minutes.
Dunn moved approval of the minutes; second by Phillips and the motion was
approved with a unanimous 4-0 vote.
3.
Consider and take appropriate action on request for additional funding for CyrusOne
Building Improvements.
Ashley Mitchell, Administrative Services Director, Carrollton, stated that the CyrusOne contract
was entered into based on a preliminary scheme and sense that time, changes were made that
have resulted in additional costs. Direction was needed from the Board regarding a movable
wall in the large training/conference room with a cost of $22,800 for a manual movable wall or
$30,000 for an automatic moveable wall; a large bullet resistant window in the break room at a
cost of $12,360 and an additional $42,601 for five small windows in the offices. She advised
that CyrusOne would be responsible for the additional $29,251 for the low volt cable installation
for the facility that was inadvertently omitted. She advised that some of the other anticipated
one-time costs were less than expected so the items could be included at a sum zero costs. Dunn
asked if the dispatchers had any comments about the layout and Mitchell responded that the large
window was appealing to them and she also explained that the five windows proposed for the
offices had to be small in order to avoid the NFPA 1221 bullet resistant glass requirement.
Discussion was held about various costs and Kevin Kearns stated they would be developing a
spreadsheet that would track the costs outlined in the business case and actual costs.
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Phillips moved approval of the automatic movable wall, large bullet resistant
window, and five small windows predicated on the financial discussion that the
capacity is within the bottom line to make this happen; second by Martin and
the motion was approved with a unanimous 4-0 vote.
4.
Consider and take appropriate action on an Interlocal Cooperation Agreement with
Denco Area 9-1-1 District to Serve as Public Safety Answering Point.
Mitchell and Kearns distributed a proposal from Denco Area 9-1-1. She referred to the
comparison quote from NCTCOG and Denco 9-1-1 for the service. She advised that the scenario
of costs from Denco 9-1-1 included the City of Carrollton as the back-up and 14 positions at the
consolidated center. She explained that the cities of Addison and Farmers Branch were on
AT&T routers and Denco was serviced by Verizon, resulting in Addison and Farmers Branch
having to pay the router costs which would be significantly less that they were currently paying
and that it would be recurring for the next five years. After that period, there would be a cost for
the cities of Addison, Farmers Branch and Coppell because those cities were not in the Denco
Area. Mark Payne, Denco Area 9-1-1 Director, stated the formula was based on cost sharing by
percentage of population; pro rata share of the total Denco service jurisdiction would be the total
population. Mitchell stated future costs would be part of the budgeting process. She stated
should the Board want to move forward with Denco, staff needed direction regarding the method
of cost sharing between the three cities. Pres. Greer voiced his appreciation to Denco for the
proposal.
Dunn moved to approve the PSAP agreement with Denco Area 9-1-1 as
presented at this meeting; second by Phillips and the motion was approved with
a unanimous 4-0 vote.
5.
Consider and take appropriate action on Technical Position Descriptions.
Dan Martin, IXP, stated the proposed job descriptions have been reviewed and approved by the
OAC. He stated the plan was to post the jobs as soon as possible so there would be a pool of
candidates available when the Executive Director was appointed. He reported that the Quality
Assurance position and the Training position had been posted.
Martin moved approval; second by Dunn and the motion was approved with a
unanimous 4-0 vote.
6.
Consider and take appropriate action on Sick and Vacation Leave Policy
Brian Beasley reported that the HR Directors compared all of the municipalities’ current sick and
vacation policies and also reviewed data from the salary survey for other information. The
committee agreed that vacation time would have a maximum accrual of 160 hrs. All employees
would begin accrual as a new employee. Sick days would accrue at 13 days a year which was
aggressive in the market place and median of the four cities. With regard to vacation time, Dunn
asked about the 60+ being listed at TBD and Beasley replied that they wanted to give an
opportunity for the NTECC management group to have input. With regard to sick time, Pres.
Greer asked about a return to work policy and Beasley stated it wasn’t included but should be
and would return to the HR Directors for direction. Dunn noted there was some language about
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a doctor’s note but it should be reviewed. Phillips asked for clarification on the 10 days vacation
accrual and Beasley stated the group determined that they could go negative the first year based
on the organizations operations if the Director agreed because of previous vacation time planned
to a maximum of about 2 weeks that year. A lengthy discussion was held about the ability for
employees to carry over vacation time to the new organization. Dunn suggested that an increase
in accrual time could be after 3 years rather than 5 years and Beasley replied that they could
review the suggestion.
Dunn moved approval of the sick leave and vacation leave policy as submitted;
second by Martin and the motion was approved with a unanimous 4-0 vote.
7.
Discuss status of CAD/Mobile/RMS Systems Acquisition and take appropriate action.
Dan Martin, IXP, stated they have made tremendous progress since the last meeting beginning
with the development of a comprehensive set of requirements followed with a review of the
requirements with each city. He advised that a large contingent of representatives from each
community travelled to ChatComm the week of October 6, 2014 and participated in a full scale
demonstration and interactive Q&A with operations staff. He further advised that the OAC met
on October 13, 2014 and recommended unanimously to proceed with a purchase of a CAD
system from SunGard. Martin stated that should the Board decide to move forward with the
SunGard purchase as recommended, it also had the option for NTECC to procure the system or
IXP could procure the system for NTECC. Two benefits of going through IXP was the speed of
procuring the system and a substantial discount already negotiated with SunGard so probably for
the same price or less, they could probably add some user integration and configuration
resources to the project. He explained that it could be accomplished with a change order to the
contract with a maximum number as well as an amendment to the ILA. Ashley Mitchell
explained that a change order to the contract would be needed because RMS would need to be
added as well as Fire Station alerting. It was noted that SunGard would still be required to
respond to the RFQ and that the RFQ included requirements for RMS even though RMS would
not be part of the purchase. A lengthy discussion was held and the Board agreed that they do not
want to lose any current abilities and it must be scalable.
Dunn moved that they move forward with issuing the RFQ to SunGard for their
response to review if it meets all of the current standards, addresses our current
operations, and is scalable in the future; second by Martin and the motion was
approved with a unanimous 4-0 vote.
8.
Consider and take appropriate action on Interlocal Cooperation Agreement among
NTECC, the Town of Addison, and the Cities of Carrollton, Coppell, and Farmers
Branch relating to the operation, management, and funding of NTECC’s operations.
Kevin Laughlin stated he sent out a draft of the agreement was distributed to the Board on
Monday. Basically, the operations agreement was intended to provide for the methodology for
funding NTECC, what each city’s cost share would be, at least for the first five years of the 20
year agreement with annual renewals thereafter tied to the fiscal year. He pointed out that a
provision would need to be added to include the Denco PSAP contract discussed earlier. He
stated that the agreement provides for a two year notice for withdrawal; payments would occur
quarterly at the beginning of the quarter; included a provision with regard to hiring current
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employees; the methodology for a new member city buy-in was not included but the lack of a
provision does not preclude a new member from joining; and included a provision that
unanimous affirmation by the member cities would be required before debt issuance. Discussion
was held with regard to allocation of costs and it was agreed that the allocation would be
reviewed after a year. Laughlin suggested it might need to be a little more than a year in order to
get it in sync with the budget year and that it should be based on the prior calendar year calls. A
consensus was reached to continue the item to the next meeting to allow time for adjustments in
the terminology for the reallocation methodology.
9.
Discuss Status of Consolidated Dispatch Center Project Tasks and Schedule and take
appropriate action.
Dan Martin reviewed the document that provides the status of the project. The document
represents some of the major tasks and underlying tasks within the major tasks. He explained the
graphics included within the document and stated that while much progress has been made, there
were still some areas that were behind schedule. Kevin Laughlin noted the need for a budget to
be approved and a decision needed to be made with regard to administrative services for finance.
Mitchell suggested choosing one of the cities to manage administrative services to allow staff
time to have a better grasp what would be needed in the new environment and Laughlin voiced
his agreement and stated it would require an ILA with NTECC and the city. Laughlin noted
there were still other policies such as financial and investment that need to be adopted and stated
the intent to have the final operations agreement at the Board’s next meeting in November for
adoption. Discussion was held with regard to a time frame to adopt a budget with the
understanding that there weren’t many more Council meetings left in 2014 and therefore the
budget might not be approved until early 2015.
10.
Receive and Discuss Reports from Operational Committee, Human Resources
Committee, Facility Design Team, and Technical Advisory Committee and Project Team,
Regarding Status of Policy Development and Other Issues Relating to Transition from
Separate to Consolidated Dispatch Operations.
Operational Committee: Steve Parker, Fire Chief, Farmers Branch reported that Fire Station
alerting was currently going through Harris and they received a letter from RCC that it was ready
but they weren’t sure they would be able to deliver it. He noted the importance of having the
Fire Station alerting piece of the CAD system. He also talked about delivery of the noise
cancelling mic that was supposed to be delivered in October and now was being pushed to
possibly February which was not acceptable because the radio system is supposed to come on in
January. He felt they would have to look moving to another company and Laughlin stated they
would need to review the contract in that regard.
HR Committee: Pres. Greer stated there was no report.
Facility Design Team: Mitchell reported that walls were up. Paul reported that the plumbing
was in and concrete would be poured this week and by next week they should be painting walls.
The microwave for the radio system should be ready November 10. The facility team decided to
move forward with obtaining a quote from Watson Furniture and hoped to have some pricing for
the console furniture soon. He also noted they would be looking at the Addison consoles
because those were fairly new.
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Technical Advisory Committee: Everything covered in earlier discussion.
11.4:45 p.m.Texas
The Board convened in Closed Executive Session at pursuant to
Government Code Section 551.074
to deliberate the appointment and employment of a
public employee, specifically, the NTECC Executive Director.
12.
Take appropriate action, if any, with respect to the deliberations conducted in closed
session under Item 11 of this Agenda.
5:00 p.m.
The Board reconvened in Open Session at No action taken.
13.
Adjourn
The meeting was adjourned at 5:00 p.m.
ATTEST:
_________________________________ _________________________________
Leonard Martin, Secretary Gary Greer, President
AGENDA ITEM MEMO
MEETING DATE
: November 18, 2014
TO
: North Texas Emergency Communications Center, Inc. Board of Directors
FROM
: Kevin B. Laughlin, General Counsel
AGENDA ITEM # 3 - Consider and take appropriate action on Interlocal Agreement
among NTECC, the Town of Addison, and the Cities of Carrollton, Coppell, and Farmers
Branch relating to the assignment and assumption of iXP Corporation Consulting Services
Agreement.
BACKGROUND:
Concurrently with the establishment of NTECC, NTECC’s owner cities
agreed in an interlocal cooperation agreement to jointly fund the Consulting Services Agreement
between iXP Corporation and Addison for the benefit of all of the Cities and NTECC. Both the
agreement between iXP and Addison and the related interlocal agreement signed by the Cities
contemplated that at some point following the creation and establishment of NTECC, Addison’s
interest in the IXP consulting services agreement would be assigned to NTECC.
DISCUSSION:
In order to facilitate the timely procurement of the CAD system and other
software, hardware, goods and services necessary for the operation of the Communications
Center, it will be advantageous to use purchasing procedures available to NTECC as a local
government corporation that may not be available if Addison is still the party contracting directly
with iXP. Pursuant to discussions between the Corporation’s general counsel and the Addison
Town Attorney, and further discussions with iXP staff, it was determined that assignment of the
iXP Agreement to NTECC at this time is in the best interest of NTECC and the owner Cities.
A proposed interlocal agreement has been prepared which provides for the assignment of the iXP
consulting services agreement by Addison to NTECC. The agreement also provides that
Addison will continue to make payments to iXP as before, with the other Cities reimbursing
Addison for their respective shares. The agreement further provides that the Cities will share the
cost of any purchases made through or with the assistance of iXP based on the initial division of
costs set out in the business plan for the dispatch center as follows:
Addison: 19%
Carrollton: 36%
Coppell: 21%
Farmers Branch: 24%
IXP’s base consulting fee will continue to be split evenly by the Cities as previously agreed.
69121
Finally, the interlocal agreement approves and ratifies the amendment to the iXP agreement that
authorizes iXP to handle the procurements of the CAD system, console furniture, and other items
for NTECC. This agreement has been approved by Addison, and will be presented to the other
cities at their next regular meetings.
RECOMMENDATION:
Approve the execution of the proposed interlocal agreement with the
following motion:
I move that the President be authorized to sign on behalf of the Corporation the proposed
Interlocal Agreement with the Town of Addison, City of Carrollton, City of Coppell, and City
of Farmers Branch Regarding the Assignment to and Assumption by NTECC of the iXP
Consulting Services Agreement and take such other actions necessary to carry out the terms of
said agreement, including signing the assignment and assumption of the iXP agreement with
the Town of Addison.
ATTACHMENTS:
Proposed interlocal agreement.
69121
AGENDA ITEM MEMO
MEETING DATE
: November 18, 2014
TO
: North Texas Emergency Communications Center Board of Directors
FROM
: Dan Martin - IXP
AGENDA ITEM # 4 -
Discuss status of CAD/Mobile/RMS Systems Acquisition and take
appropriate action.
BACKGROUND:
At the last Board meeting it was decided to proceed with submitting the CAD system RFQ to
only SunGard. IXP then prepared and submitted the RFQ along with the finalized requirements
document. SunGard responded to the RFQ on 10/31/14. After reviewing the response IXP
submitted several questions back to SunGard, primarily regarding costs, and has received
answers to those questions. IXP distributed the SunGard response to the requirements the OAC
and TAC members for their review. Upon initial analysis by IXP it appears that SunGard is
compliant with up to 97% of the requirements. A special joint meeting of the OAC and TAC is
scheduled for 11/13/14 to discuss any issues, concerns or questions after reviewing the SunGard
response. The meeting will result in a recommendation to the Board to either move forward with
the negotiation and purchase of the SunGard system, perhaps with caveats or to proceed in
another manner.
DISCUSSION:
The Board should first hear the OAC and TAC recommendation for proceeding. Then if the
Board’s decision is to move forward with the procurement of the SunGard CAD/Mobile system
then discussion should then center on the procurement process and the authority levels of
designated personal to make purchasing decisions.
IXP feels that with the substantial discount that SunGard provides them that IXP can augment
the NTECC user staff to provide expert advice and assistance in configuring and integrating the
CAD system while keeping the cost of the system below that which the municipalities would
Page 1 | 2
have to pay individually. This will ultimately save valuable time in the deployment process. The
Statement of Work and resources would be defined and included in the purchase summary
prepared for the CAD System purchase decision.
RECOMMENDATION:
The Operations Advisory Committee and Technical Advisory Committee will provide their
recommendation during the Board meeting. The resulting communication will be captured in the
meeting minutes.
ATTACHMENTS:
Procurement Summary for SunGard CAD/Mobile System (Will be sent out on Monday)
NTECC CAD-Mobile-RMS-Interface Functional Requirements v2 - Final - Response
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Dispatch Business Functions
FileVendor
AllSectionsinThisWorkbookContainRequiredFunctionality,unlessspecificallynotedas"OPTIONAL"Comments
NumberResponse
A.1.0
Call Taking Defined: Calls for service (CFS) initiate the CAD process. Callers are citizens or other agencies requesting services from
NTECC or giving notification of events or activities of concern. A CFS may come from many different points of origin, such as alarm
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systems, E911 systems, direct calls (7 or 10-digit numbers), walk-ins, stationary alarms, ring down alarms, CAD-to-CAD interfaces, or A: Existing
web-based systems. The service requested by callers will consist of both emergency and non-emergency priorities. CAD will have the
ability to record the origin of the CFS.
A.1.1
Call Taking Process: Call taking consists of receiving the call, obtaining sufficient and accurate information from the caller,
determining whether the call is a duplicate of another call in progress, and recording or updating the CFS in the CAD system. The call
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A: Existing
taker will be given the ability to apply procedures and guidelines to verify, analyze, classify, and prioritize the call prior to routing the
CFS to the dispatcher.
A.1.2 Remotely Create and Update CFS Data: CFS may be created and maintained by remote networked workstations and wireless mobile
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devices using the mobile data computer (MDC) interface. A: Existing
A.1.3 Update CFS Data: Information related to an open call will be updated by call takers into the CAD as information becomes available
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from callers and over-the-air units. This supports reclassification and prioritization of the call. The call receiver or dispatcher is able to
enter updated narrative data at any time prior to closing the CFS.A: Existing
A.1.3.1 Re-Classify and Re-Prioritization CFS Data: CAD will have a method to allow a CFS to be re-classified and/or re-prioritized by a call
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taker while the call is open and in-progress. There will also be a method that allows re-classification and/or re-prioritization after the
call has been closed. This method will be an assignable right by an administrator.A: Existing
A.1.4 Assign Call Classification and Priority: Assign a nature code, which will include general classification and subtypes of the call, based
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upon NTECC policy. The call will be prioritized based upon type, applying established guidelines and procedures, to determine the
appropriate dispatch and response needs.
A: Existing
A.1.5 Check for Duplicate Calls: The system automatically evaluates the CFS location to determine whether a call is a potential duplicate.
The call taker evaluates the information presented by the system with that obtained from the caller to make the final decision regarding
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duplicate calls. Calls for service are often received by many sources for the same CFS, such as a traffic accident witnessed by two or
A: Existing
more people. The CAD will identify the potential duplicate calls, and present the call taker with an option to accept the creation of a
duplicate call, or merge and cross reference the call with a pre-existing call.
A.1.6 Ability to Reopen Calls: The CAD allows call takers to reopen a previously closed call for modification, subject to authorization, and
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provides audit tracking of any modifications made to the call.
A: Existing
A.1.7
Capture Caller Data: CAD must allow the call taker to enter information from the caller including the type of call (nature of complaint),
location of call, and caller details (name, phone, address), as well as comments regarding the incident.A: Existing
A.1.7.1 Minimum CFS Data for Dispatch: The minimum information required to open and initiate a CFS is: type of call (nature of the
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complaint), priority, and location of the CFS. Depending upon the priority of the call, when the minumum information has been entered,
A: Existing
the CFS will be routed by the CAD to the appropriate dispatcher for handling.
A.1.8
CFS Location Data: Ability to automatically provide the following information when address (full street address and city) is verified:
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A.1.8.1
Nearest 2 cross streets with low number displayed first, high number second
A: Existing
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A.1.8.2
Geocode (beat or fire district)A: Existing
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A.1.8.3
Common place nameA: Existing
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A.1.8.4
Patrol/Fire DistrictA: Existing
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A.1.8.5
JurisdictionA: Existing
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A.1.8.6
Premise warning(s)/informationA: Existing
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A.1.8.7
Prior incidents (summary and full detail)A: Existing
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A.1.8.8
Full map numberA: Existing
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A.1.8.9
Knox Box
A: Existing
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A.1.8.9
Pre-plan number
A: Existing
A.1.9
ANI/ALI Data Population: The CAD will provide fields for all ANI/ALI data, and will extract the ANI/ALI information from the source, and
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A: Existing
populate the ANI/ALI fields. The ALI location will populate the CFS location. If the caller’s location (ALI) is not the location of the
CFS, the call taker must be able to enter the correct CFS location and validate it.
A.1.10 Utilize Call Disposition:
A: Existing
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A.1.10.1
A call taker has the option to close a CFS that does not require the dispatch of resources.
A: Existing
1
Dispatch Business Functions
FileVendor
AllSectionsinThisWorkbookContainRequiredFunctionality,unlessspecificallynotedas"OPTIONAL"Comments
NumberResponse
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A.1.10.2
A CFS will be closed when all the units at the scene have completed the assignment. A: Existing
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A.1.10.3
The primary field unit will be able to close the call with a status. A: Existing
A.1.10.4
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The dispatcher is notified by assigned units of their status change using voice or mobile data computer (MDC) transactions.
A: Existing
A.1.10.5
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MDC transactions will update CAD to record the unit status and close the CFS, if the data received indicates the CFS is complete.A: Existing
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A.1.10.6
The CFS will be classified with a specific disposition, provided by the primary unit. A: Existing
A.1.10.7 When a call is closed, information collected during the CFS will be transferred from the CAD system to the records management
system (RMS) export utility. Any updates made by the CAD operators on reopened calls will be automatically transferred to the RMS
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A: Existing
export utility. This export utility will correctly identify which agencies' RMS the call needs to send the updated information to and
update it accordingly.
A.1.10.8 In instances where a duplicate call is identified, the dispatcher will be presented with a choice to retain duplicate calls, or have the
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A: Existing
CAD dispose of one with a cross-reference to the original CFS and the calls will be linked for future retrievability.
A.1.11
Verify Location: The CAD will check the caller's location against current address listings in the geofile system. Locations that are not
verified by the geofile will cause the CAD to provide an indication to the call taker that information received may be inaccurate,
providing additional information for the dispatcher to relay to the responder. The location format will be a street address (blockface
address), intersection, or common place name. Location information for a common place, such as McDonalds, has a street address
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listing cross-reference that will provide the legal street address. Information will be contained in a geofile, which must include altitude, A: Existing
latitude and longitude. The calltaker will make a selection to verify the correct (intended) address, and the CAD will then populate the
address location in the CFS with the location details stored in the geofile. If the caller has provided an address that is not valid in the
geobase, but is a valid address, the call taker must be able to force the location by providing the correct city and response district
information.
A.1.12 Geofile Capabilities: The geofile will, at a minimum:
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A.1.12.1
Validate that the location is an actual valid location in the service area.
A: Existing
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A.1.12.2
Resolve ambiguities while accounting for spelling variations and duplications.A: Existing
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A.1.12.3
Validate intersections.A: Existing
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A.1.12.4
Validate address range(s).A: Existing
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A.1.12.5
Relate common place names to actual addresses.A: Existing
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A.1.12.6
Relate x/y/z coordinates to an actual address.A: Existing
A.1.12.7 Transform latitude and longitude to map coordinates for display. Ability to transform latitude and longitude to other formats. Provide
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calltaker with ability to enter latitude and longitude for CFS.
A: Existing
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A.1.12.8
Translate call location to NTECC reporting area.
A: Existing
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A.1.12.9
Translate alias names to actual street names.A: Existing
A.1.13 Retrieve Person Information: When a person is entered into the CAD, the CAD will search through the CAD database, the RMS
databases (if direct inquiry is provided), TLETS and NCIC to obtain all history available from the automated systems, protection
orders, warrants, mental or health issues, gang information, or sex offender registry information. As information is returned to the
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A: Existing
requestor, he/she will be presented with an option of importing the person information into the relevant CAD person fields. NOTE:
This capability will not be provided until the new RMS has been chosen and implemented. The initial RMS interface will be a one-way
feed from CAD.
A.1.14
Retrieve Vehicle Information: The CAD will automatically execute an inquiry against any pertinent motor vehicle information (e.g.,
license plate, VIN) in the RMS database (after the unified RMS has been implemented), TLETS and NCIC when such information has
C
A: Existing
been entered into the CAD as part of a transaction such as a car stop or vehicle check. It will then route any returned data into the
incident record and bring the returned data to the attention of the individual who entered the query data.
A.1.15 Retrieve Premise Hazard and History: Relevant historical and tactical information about specific and neighboring premises is obtained
from internal (CAD and RMS records) and/or external sources (GIS resources, TLETS, NCIC) for decision support. This information
C
will include: information about previous calls for service at the premise, information on whether the premise has records of registeredA: Existing
firearms, information on hazardous materials stored at the location, serious medical information concerning individuals residing at the
premise, and other relevant information.
A.1.16
Create Call for Service: A new call for service is recorded in the CAD using information compiled to date. A unique call number is
C
A: Existing
assigned to each CFS.
A.1.17
C
Correlate to Sector/Firebox: The CAD will retrieve and utilize the area assignment in which the call is located for each agency.
A: Existing
2
Dispatch Business Functions
FileVendor
AllSectionsinThisWorkbookContainRequiredFunctionality,unlessspecificallynotedas"OPTIONAL"Comments
NumberResponse
A.1.18 Retrieve Alarm Location: Obtain the location of an electronically-generated call from the call source information. Location and contact
C
information from electronic sources have the option to be received from data exchanges to CAD or will, when possible, be obtainedA: Existing
from a database of common addresses maintained by NTECC.
A.1.19 Premise Warning(s) and Incident Data to Mobiles: Premise Warnings and Incident Data sent to mobiles will be tailored for
C
A: Existing
applicability to either law enforcement or fire/EMS incidents.
A.1.20 Pre-release or pre-alert stations and/or units that a dispatch is pending once sufficient information has been collected for the call (type
C
A: Existing
of call, location).
C
A.1.21
Stacking/Holding - The system must support the stacking or holding of calls assigned to a unit.A: Existing
A.2.0
Dispatch Decision Support: The dispatcher is presented with the recommended resources for the selected CFS, based upon preset
criteria for the type and priority of the CFS (the vendor will provide sample priorities, types and criteria for NTECC to accept or modify
during installation). Further information will be considered, such as the history of the location, suspect, and the possibility that
C
A: Existing
hazardous materials may be involved. The CAD recommendation may be overridden by the dispatcher, based on the additional
information or by request from officers on the scene. The system may, at the discretion of the dispatcher, perform dispatch decision
support, such as assigning an incident number without human intervention.
A.2.1 Review Call Background Information: The dispatcher will consider all information associated with the CFS for the incident type,
C
location, persons involved, etc. to determine whether recommended resources are adequate. The dispatcher must have the option toA: Existing
override the resource response plan if it is determined that the recommendation is inadequate.
A.2.2 Dispatch Resource Decision: Recommended resources are assigned by CAD based on SOPs that factor workload and unit capability
C
A: Existing
with regard to skills and equipment required for the CFS, unit availability, and the proximity of resources.
A.2.3
Retrieve CFS From Call Pending Queue: When a dispatcher selects a call from the pending queue, it will contain all information
collected during the call up to the point it is retrieved. Additional information will continue to be added to the call by call takers and
C
A: Existing
dispatchers while the CFS is open. Calls in the queue are stacked by NTECC-defined priority, often based on SOP. The CAD system
must allow NTECC to determine the sort order of the call pending queue.
A.2.3.1 Officer-Initiated Call Features: In the event of an officer-initiated call, the unit will initiate a call by reporting the event to the dispatcher,
C
who creates a new CFS and places the officer on-scene at an initiated call.A: Existing
A.2.4
Retrieve Resource Recommendations: Resource recommendations are initially determined based on the call type, priority and
location information, and other characteristics of the specific CFS. The call type and priority level are used based on NTECC policy
C
and procedure. The dispatcher must review resources recommended by the system. In selecting appropriate resources, the dispatcherA: Existing
will have the option to consider a number of factors, such as proximity to the call location, number of units available, special skills or
equipment, and the number and type of other CFS to which officers are responding.
A.2.5
Override Resource Requirement: The initial recommendation based upon known criteria will be able to be over-ridden upon receipt of
C
additional information, such as learning that the suspect is known to be armed and dangerous. Override must be recorded in an audit
A: Existing
trail.
A.2.6 Determine Resource Availability: On creation of a CFS, available resources are displayed to the dispatcher. The list includes both
C
unassigned units and units that are currently on a call with a lower priority. The dispatcher must have the option to assign any
combination of the listed units. A: Existing
A.2.7 Determine Proximity of Resources: Resource proximity will be based on a closeness calculation, which will be calculated as distance
C
or driving time. Proximity determination must be supported by the AVL interface.A: Existing
C
A.2.8
Dispatcher Assigned Area: CAD unit recommendation must be based, in part, on dispatcher span-of-control areas.
A: Existing
A.3.0
BOLO (Be On The Lookout): CAD must be able to store and process BOLOs. They will be entered by a dispatcher or created by
anyone who has been given the required security clearance to create or maintain the BOLO file. Both the RMS interface and the
C
mobile data terminal interface must support the creation and transmission of a BOLO. A BOLO must be assigned an expiration date,A: Existing
either by the person who creates it or by the system, and it must be governed by NTECC policy. A typical BOLO file would include the
nature of the BOLO, priority, date, range of effectiveness, subject person and subject vehicle information, and contact information.
There must be a mechanism to search the BOLO, to print it in a report and to purge BOLOs based on date range.
C
A.4.0
Dispatch Units: The units specifically recommended or selected for a CFS will be dispatched by CAD.A: Existing
A.4.1 Record Unit Activity: The unit status will be updated by the CAD (upon a dispatcher's entry, or a mobile unit's self-assignment) to
C
associate the dispatched unit or units with the CFS, including location and time.
A: Existing
A.4.2
Swap Units: When a unit is reassigned from one call to another (upon a dispatcher's entry, or a mobile unit's self-assignment), the
C
CAD will automatically unassign the unit from the previous call and show him/her on the new call in a single transaction.A: Existing
3
Dispatch Business Functions
FileVendor
AllSectionsinThisWorkbookContainRequiredFunctionality,unlessspecificallynotedas"OPTIONAL"Comments
NumberResponse
A.4.3
C
Record CFS Activity: The CFS record will be updated to associate the unit or units dispatched as responding units to the call.
A: Existing
A.4.4
C
Recognize Acknowledgement: The unit assigned to the call will respond to the dispatcher to confirm receipt of the dispatch
information. This will be done by voice communication and updated in the CAD by the dispatcher or through mobile data computers.A: Existing
A.4.5 Alert/Notify Units: The dispatcher will relay information pertaining to calls for service to the appropriate unitsas notice. This notification
C
A: Existing
has the purpose of informing and raising the awareness of nearby units, designated teams or all officers.
A.4.6
C
Assign Units: Assigned but available units may be pulled off of current assigned status based on priority levels and the resource needs
A: Existing
of the CFS at the discretion of the dispatcher. If all the units are pulled off of a call, the call will be added back into the dispatch queue.
A.4.7
Primary Unit: When multiple units are dispatched, the dispatcher will assign a unit as primary. That unit will be responsible for the
C
A: Existing
CFS until it is closed.
A.5.0
Unit Status: Unit status must be continually monitored, updated, and recorded by the dispatcher. This information will be made
C
available by voice communication and updated manually in CAD by the dispatcher, or through mobile data computers. CAD must
A: Existing
record the unit status, destination, CFS number and time of action.
A.5.1 Display Unit Dispatch Status: The current status of units will be available at all times. The display will indicate the unit’s status and
assigned calls for service (if any). The display also shows the location or last known location of the unit. In the absence of AVL, the
C
location may be the current call location, the last call location, or the location entered by the dispatcher or MDC. In the case of
A: Existing
assigned units, the display will show any alert timer, the CFS type, and priority. Examples include arrived on scene, available,
unavailable, and unavailable but assignable. More status types will be configurable.
A.5.2
Record Arrival on Scene: Units responding to the scene communicate to dispatch that they have arrived at the location. This
C
A: Existing
communication will occur through voice radio communication and updated manually in CAD by the dispatcher, or through an MDC
transmission that will automatically update CAD to reflect the current status of the responding unit, including time of arrival on scene.
A.5.3
Timed Alerts: The system alerts the dispatcher to the expiration of timers associated with any CFS. The alert to the dispatcher may be
C
A: Existing
in the form of a tone and/or a visual prompt. This will be configurable based upon the type of CFS. The system will record the
acknowledgement or action of the dispatcher in response to the prompt, which will automatically reset the timer.
A.5.4 Record Unit Location: The CAD application must record any change in unit location along with time stamps, including changes of
C
A: Existing
location associated with the same CFS.
A.5.6
C
Reassign to Available: When a unit has cleared from the scene and is no longer assigned to the CFS, the unit will automatically be
A: Existing
reassigned to an available status. Data received from MDC transmissions will update CAD and reflect the new status of the unit.
A.6.0 Call Management: The call is managed by continually updating the CFS data with any additional information reported by callers or
C
officers on scene. The resource recommendations may be revised based on additional information and may be added or reassigned at
A: Existing
the discretion of the dispatcher.
A.6.1
Display CFS Data: The CFS will need to be displayed and monitored through CAD. This includes activities such as additional call
C
A: Existing
information and activities reported by the officers. Immediate access to all open calls (including unassigned) will be provided on the
CFS status display. When a call is closed (by a dispatcher, or a field unit), it will automatically be removed from the call display.
A.6.2 Update Call Status: The status of the call is updated as new information is received. This will include updating the reported CFS type
C
to the actual CFS type. For example, once the immediate incident is resolved, the responding unit will communicate to the dispatcher
A: Existing
that the scene is secured.
A.6.3
Dispatch Resource Decision: Recommended resources will be assigned based on SOPs that factor workload and unit capability with
C
regard to skills and equipment required for the CFS, unit availability, and the proximity of resources.A: Existing
A.6.4 Update Assigned Resources: When required resources for the call have changed, this will be adjusted and recorded on predetermined
C
criteria (as defined by NTECC).
A: Existing
A.6.6
Assign RMS incident Number: in addition to the CAD CFS number, an RMS incident number (case number) will be assigned before
the call is transferred to the RMS system. The RMS number will be assigned from a data file of incident numbers maintained in the
C
A: Existing
CAD system in coordination with the RMS system. NTECC/agency policies in this area must be supported by the CAD system. This
RMS incident number must be including in the data sent to the mobile unit at dispatch.
4
Dispatch Business Functions
FileVendor
AllSectionsinThisWorkbookContainRequiredFunctionality,unlessspecificallynotedas"OPTIONAL"Comments
NumberResponse
A.6.7
Transfer Basic Incident Data to RMS: Basic incident data must be transferred to NTECC client agency records system(s). This
function relates to the transfer from CAD to RMS of the CFS data elements normally contained in a law enforcement incident report.
Data to be transferred includes: CFS number, RMS Incident (Case) Number, CAD call type, nature of call, date/time of call, location of
C
A: Existing
incident, and persons and vehicles involved. Incident transfer is normally triggered and takes place automatically. The CAD systems
will include a feature whereby administrative commands will be executed to transfer either a specific incident or a series of incidents
based upon parameters.
A.6.8 Display Additional CFS Data: As additional information is made available, the dispatcher will be alerted and the CAD will allow the
C
dispatcher to view the new information; for example, any information entered by a call taker or another dispatcher.
A: Existing
C
A.6.9
Reopen CFS: Whenever an existing CFS is reopened for update, the reopen and any changes are tracked for audit purposes.
A: Existing
A.8.0
Supplemental Resources Tracking: An example of a supplemental resource is a towing company. In cases where a vehicle has been
confiscated or found to be disabled, the dispatcher needs the ability to request the services of a towing company. This request may be
I
A: Existing
made by company name (owner- requested) or by rotation. In cases where the owner does not have a preferred company, the system
will select a company from the towing rotation. A towing rotation prevents any one company from being favored over another. If
resources other than those recommended by the rotation are selected, the system will capture the reason for the exception.
A.8.1
Notify Supplemental Resource Service: The supplemental resource will be contacted to provide dispatch information by the dispatcher
and will be provided information about the incident to which it is requested to respond. The availability of the service to provide
I
services will be recorded. A supplemental service that cannot be contacted, or informs NTECC of its inability to respond within a
prescribed time, is considered unavailable to provide the service. A supplemental resource will be selected from the list until one is
found that is available.A: Existing
A.8.2 Enter Supplemental Service Record: A record of supplemental service request is established to reflect the instance of the selection
I
from the service rotation list. This triggers the rotation to the next resource in the rotation. The rotation occurs regardless of the
resource's ability to respond to the request.
A: Existing
A.8.3 Update Supplemental Service Record: The supplemental resource response will be recorded in the system to reflect the services
I
provided.A: Existing
I
A.8.4
Support dispatching of animal control through Supplemental Resources or other means (describe).A: Existing
A.9.0
Call Disposition: A call taker will have the option to close a CFS that does not require the dispatch of resources. A CFS will be closed
when the units at the scene have completed the assignment. Depending on NTECC SOP, the primary unit will close the call with a
status. The dispatcher is notified by assigned units of their status change using voice or mobile data computer (MDC) transactions.
C
MDC transactions will update CAD to record the unit status and close the CFS, if the data received indicates the CFS is complete. The
A: Existing
CFS will be classified with a specific disposition, generally provided by the primary unit. When a call is closed, information collected
during the CFS will be automatically transferred from the CAD system to the records management system (RMS). Any instances
where a duplicate call is identified, one call is disposed with a cross-reference to the original CFS. The calls will be linked so that they
can be later retrieved. It must be possible to enter the disposition code from the MDC.
A.9.1 Determine Call Status: The CFS will remain open and monitored. The status of the CFS may change, at the discretion of the
C
dispatcher, as the incident evolves.
A: Existing
A.9.2
Utilize Call Management: The call is managed by continually updating the CFS data with any additional information reported by callers
C
or officers on scene. The resource recommendations may be revised based on additional information and may be added or
A: Existing
reassigned.
A.9.3 Determine Reportability: Guidelines for whether a report is generated are defined by NTECC policy based upon a combination of call
C
A: Existing
type and call disposition.
A.9.4
C
A: Existing
Record Disposition: Record the disposition of the call for service. This may include a narrative in addition to the type of disposition.
A.9.5
CAD Call History: Call history must be retained and available for inquiry and reporting for as long as NTECC is required to do so. As
data accumulates, system response may be impacted by some complex queries and reports. The vendor must describe how the
C
A: Existing
database is structured to avoid response degradation over time. The data may be moved to an alternate inquiry and reporting
database/data warehouse on a regular basis to meet this requirement.
A.10.0 Message Format and Sending Options: Users will have the option of formatting and sending messages and inquires from the
C
A: Existing
command line.
5
Dispatch Business Functions
FileVendor
AllSectionsinThisWorkbookContainRequiredFunctionality,unlessspecificallynotedas"OPTIONAL"Comments
NumberResponse
A.10.1 Database Inquiries: The CAD will format and send multiple internal (RMS), and external (e.g., TLETS), database inquires to the
C
message switch initiated from one user action. (For example, the user enters a license plate on a form and selects RMS and DOL to
query in one step).A: Existing
A.10.2 Sending Messages to Any Logged-On User: The application will enable users to send text messages to any other logged-on user or
C
unit.
A: Existing
A.10.3 Define Groups of Message Recipient's: The proposed application defines groups of message recipients and aliases for groups of
C
message recipients.A: Existing
A.10.4 CAD Message Prioritization: The proposed application will allow users the ability to mark high-priority messages "to CAD workstation
I
only".A: Existing
A.10.5 Message Restriction: Except to display information that pertains to the immediate safety of an officer, the application will not
automatically display dialog boxes or obscure the user's standard information display unless in response to a user initiated command.
C
A: Existing
For example, if data inquiry return is received, the application will advise the user that it is waiting in a queue. The user must then
invoke the display.
A.10.6 Automatic TLETS Return Scanning: System will automatically scan (without user intervention) TLETS returns for Hits on any warnings,
C
and provide an audio and visual alert when the message returns to the CAD workstation and the mobile workstation. The user must
A: Existing
then be able to pull up the results and view them.
A.10.7 Auto notification: The CAD system will notify designated users based on business rules (e.g., officers involved in prior events or
I
conducting an investigation regarding the individual/vehicle/property) when a particular person, vehicle, location or phone number has E -
been entered into an event.Customization
A.10.8
User-Defined Resource and Telephone List: The CAD will include user-defined telephone and resource lists (e.g., telephone lists for
I
towing companies, social services, other referral agencies) which are specific to NTECC.A: Existing
A.10.9 Telephone List Contents: Telephone lists will contain a field for each of the following:
I
A.10.9.1
Contact nameA: Existing
I
A.10.9.2
Business or agency nameA: Existing
I
A.10.9.3
AddressA: Existing
I
A.10.9.4
At least five (5) telephone numbersA: Existing
I
A.10.9.5
Business typeA: Existing
I
A.10.9.6
CommentsA: Existing
I
A.10.9.7
Coverage area(s)
A: Existing
I
A.10.9.8
Email address
A: Existing
I
A.10.9.9
Webpage
A: Existing
A.10.10
Enterprise CAD Viewing: The system allows authorized users to view the CAD activity from any workstation (networked or wireless)
I
A: Existing
including mobile devices.
R
A.10.11
Web-enabled Call Taking: CFS may be created and maintained using internet browser for offsite or remote dispatch. F: Not Available
R
A.10.12
NTECC Specific CAD Command Support: The system provides the ability to use NTECC-defined incident CAD commands.A: Existing
R
A.10.13
NTECC Specific CAD Code Support: The system provides the ability to use NTECC-defined CAD activity codes.A: Existing
A.10.14 CAD Command Recall: The system retains a history of the last twenty (20) commands or actions performed on the CAD workstation
I
A: Existing
and allows the user to view the history of the commands.
A.10.15 Multi-Unit Command Support: The system accepts commands which affect more than a single unit (e.g., placing more than one unit on
C
A: Existing
scene, in a single command).
A.10.16 Integration of CAD Alerts/Cautions: The system integrates CAD alerts/cautions by notifying dispatchers when an alert/caution is
C
A: Existing
required based on business rules.
A.10.17 CAD Workstation Configuration: Dispatchers may designate a workstation, or a group of workstations, for the purposes of dispatching,
C
A: Existing
call taking or administrative functions, or any combination thereof.
A.10.18 CAD Multi-functionality: The application must allow the user to have multiple windows open simultaneously and allow the user to
C
navigate between the open windows (e.g., invoke a license inquiry using a different “window” without losing the ability to navigate to
A: Existing
the initial working screen).
A.10.19
C
Multi-Agency Capable: The application will be configured to provide police, fire and EMS dispatch services for the agencies identified.A: Existing
A.11.0
Unit and Incident Status Monitoring
C
A.11.1
Ability to monitor real-time unit status on screen separate from incident entry and dispatch functions.
A: Existing
6
Dispatch Business Functions
FileVendor
AllSectionsinThisWorkbookContainRequiredFunctionality,unlessspecificallynotedas"OPTIONAL"Comments
NumberResponse
A.11.2 Dedicated status workstation or window will provide real-time continuous unit status and complaint status in a Windows format which
C
is user-sizeable.A: Existing
A.11.3 Ability to assign status conditions and a location of a unit - units are displayed on status workstation in alphanumeric order in
C
groupings by status.
A: Existing
C
A.11.4
Ability to display unit summary including:
C
A.11.4.1
Available unitsA: Existing
C
A.11.4.2
Unit DesignatorA: Existing
C
A.11.4.3
Station/Last LocationA: Existing
C
A.11.4.4
Crew LevelsA: Existing
C
A.11.4.5
Radio ChannelA: Existing
C
A.11.4.6
Special Skills or EquipmentA: Existing
C
A.11.4.7
Unavailable Unit (including reason and location)
A: Existing
C
A.11.5
Ability to query and review calls for service and incidents by:
C
A.11.5.1
Incident Number
A: Existing
C
A.11.5.2
Incident Type
A: Existing
C
A.11.5.3
Unit DesignatorA: Existing
C
A.11.5.4
Incident LocationA: Existing
C
A.11.5.5
Date and Time RangeA: Existing
C
A.11.5.6
Personnel ID/Badge NumberA: Existing
C
A.11.5.7
District/Sector/FireboxA: Existing
C
A.11.5.8
Last Five IncidentsA: Existing
C
A.11.5.9
TEXFIRS Report NumberA: Existing
C
A.11.5.10
Case Number
A: Existing
C
A.11.5.11
NFIRS Number
A: Existing
C
A.11.5.12
Phone number
A: Existing
C
A.11.5.13
Call Source
A: Existing
C
A.11.6
Incident status display should contain the following information:
C
A.11.6.1
Incident TypeA: Existing
C
A.11.6.2
Incident LocationA: Existing
C
A.11.6.3
StatusA: Existing
C
A.11.6.4
Number of minutes in present statusA: Existing
C
A.11.7
Pending incident queue and active incident list:
C
A.11.7.1
Display priority order by incident type and priorityA: Existing
C
A.11.7.2
Elapsed time since receipt of call
A: Existing
C
A.11.7.3
Ability to select any incident from queue
A: Existing
C
A.11.7.4
Pending incidents should be visually differentiated for each priority
A: Existing
C
A.11.7.5
Display incident by incident and/or unit assigned
A: Existing
C
A.11.8
Ability to append and display additional comments to unit status and TLETS returnsA: Existing
C
A.11.9
User controlled audible and/or visual alerting to dispatchers
C
A.11.9.1
Assigned units not enroute within preset timeA: Existing
C
A.11.9.2
Unit status unchanged past a preset timeA: Existing
C
A.11.9.3
Pending calls in queue over a preset timeA: Existing
A.11.10
C
Ability to define timers for incident related status duration, (e.g., if a dispatched unit has not arrived on scene within ten minutes).A: Existing
A.11.11 C
Ability to generate incident report while call is still open.
A: Existing
C
A.11.12
Ability to display unit status in colors as defined by users, including:A: Existing
C
A.11.12.1
Unit designatorA: Existing
7
Dispatch Business Functions
FileVendor
AllSectionsinThisWorkbookContainRequiredFunctionality,unlessspecificallynotedas"OPTIONAL"Comments
NumberResponse
C
A.11.12.2
Current statusA: Existing
C
A.11.12.3
Incident Assigned/Report type – full infoA: Existing
C
A.11.12.4
Time since last status changeA: Existing
C
A.11.12.5
Location (Full address)A: Existing
C
A.11.12.6
Special notation (Cellular phone number, contact phone number, pager number, training, etc.)A: Existing
C
A.11.12.7
Radio ChannelF: Not Available
C
A.11.12.8
Radio Availability
A: Existing
C
A.11.13
Ability to display incidents pending, including:
C
A.11.13.1
Time in queue
A: Existing
C
A.11.13.2
Call type/priority
A: Existing
C
A.11.13.3
LocationA: Existing
C
A.11.13.4
Geofile codeA: Existing
C
A.11.14
Ability to display active incidents, including:
C
A.11.14.1
Time since last unit status changeA: Existing
C
A.11.14.2
LocationA: Existing
C
A.11.14.3
Units assignedA: Existing
C
A.11.14.4
Activity code/incident typeA: Existing
C
A.11.14.5
Call priority
A: Existing
A.11.15 C
Ability to prompt dispatcher if more incidents pending exist than are being displayed.
A: Existing
A.11.16
C
Priority listing of incident queue.A: Existing
A.11.17
C
Ability to display incident information in color corresponding to incident priority.A: Existing
A.11.18
C
Ability to display unit information in color corresponding to unit status.A: Existing
A.11.19 C
Ability to cancel, change or update entries as incident progresses, with proper notification to assigned dispatcher.
A: Existing
A.11.20
C
Ability to designate any workstation a CAD display workstation with separate viewing areas for unit status and incident status.A: Existing
C
A.11.21
Ability for dispatcher to configure both status and incident monitors as follows:
C
A.11.21.1
Define units to display (including non-City units, Police and/or Fire, etc.)A: Existing
C
A.11.21.2
Define order of display (for example, alphabetically, by unit type, area/beat, etc.)A: Existing
C
A.11.21.3
Display unit status and incidents pending simultaneously A: Existing
C
A.11.21.4
Display incidents pending in order by priority and time in priority queueA: Existing
C
A.11.22
Ability to log shift changes:
C
A.11.22.1
Team/organization number (assignment)
A: Existing
C
A.11.22.2
Personal ID number
A: Existing
C
A.11.22.3
Area/beat assigned
A: Existing
C
A.11.22.4
Vehicle ID
A: Existing
C
A.11.22.5
Radio IDA: Existing
C
A.11.22.6
RadioA: Existing
C
A.11.22.7
Date/time inA: Existing
C
A.11.22.8
Date/time offA: Existing
C
A.11.22.9
Mileage in/outA: Existing
C
A.11.22.10
Special skillsA: Existing
C
A.11.22.11
Two-man unitsA: Existing
C
A.11.22.12
All personnel on fire apparatus (both manually and automatically)
A: Existing
A.11.23
C
Ability to pre-program shift change informationD: Third Party SunGard partners with Executime for shift change functionality.
A.11.24
C
Ability to identify or flag non-departmental units on status monitorA: Existing
8
Dispatch Business Functions
FileVendor
AllSectionsinThisWorkbookContainRequiredFunctionality,unlessspecificallynotedas"OPTIONAL"Comments
NumberResponse
A.11.25
C
Ability to identify units logged onA: Existing
C
A.11.26
Ability to track individual (volunteer) responders to incidents (i.e., advised responding)A: Existing
A.11.27
C
Ability to store and retrieve information concerning street closures or out-of-service HydrantsA: Existing
A.11.28 C
Automatic notification to responding units and dispatcher of existence of prior or premise history at location of call
A: Existing
A.11.29
C
Automatic notification to responding units and dispatcher of existence of active Premise Checks (Closed Checks) at location of callA: Existing
A.11.30
Automatic notification to responding units and dispatcher of existence of building information (retrieved from Firehouse database) for
C
A: Existing
location of the call
A.11.31 Automatic notification to responding units and dispatcher of existing hazard information for location based on radial or contiguous
C
A: Existing
polygons, including target areas (hotels, apartments, etc.)
C
A.11.32
Ability to notify dispatcher handling incident that new information is available (update to incident information)A: Existing
C
A.11.33
Ability to have flexible area/district boundaries or a number of different area/district plans
A: Existing
A.12.0 Dispatch Support Files and Capabilities
C
A.12.1
Geofile (GIS) data elements include:
C
A.12.1.1
Exact address (full street address, city, state, zip code) with ample room for lengthy street namesA: Existing
C
A.12.1.2
Address range/block range
A: Existing
C
A.12.1.3
Intersections
A: Existing
C
A.12.1.4
Cross Streets (High, Low, Closest)
A: Existing
C
A.12.1.5
Common Place Names
A: Existing
C
A.12.1.6
Street NameA: Existing
C
A.12.1.7
Directional (N, S, E, W)A: Existing
C
A.12.1.8
Street Type (Street, Lane, etc.)A: Existing
C
A.12.1.9
GeocodeA: Existing
C
A.12.1.10
City (including adjacent cities)A: Existing
C
A.12.1.11
JurisdictionA: Existing
C
A.12.1.12
Map PageA: Existing
C
A.12.1.13
Patrol Area
A: Existing
C
A.12.1.14
Preplan Reference
A: Existing
C
A.12.1.15
X/Y/Z Coordinates
A: Existing
C
A.12.1.16
Building Numbers for Apartment Complexes
A: Existing
C
A.12.1.17
Suite Numbers and/or Apartment NumbersA: Existing
C
A.12.1.18
Tactical Locations (user defined)A: Existing
C
A.12.1.19
Street Closure informationA: Existing
C
A.12.1.20
Unavailable Unit (including reason and location)A: Existing
C
A.12.1.21
Call Routing - Provide Driving Directions to a location (best/fastest path)A: Existing
C
A.12.2
Ability to capture and maintain specific premise information:
C
A.12.2.1
Special ResponseA: Existing
C
A.12.2.2
Hazardous Materials
A: Existing
C
A.12.2.3
All hazards
A: Existing
C
A.12.2.4
Emergency Contact information
A: Existing
C
A.12.2.5
Miscellaneous Narrative
A: Existing
C
A.12.2.6
Restraining OrdersA: Existing
A.12.2.7 Premise Checks (Closed Checks) - Ability to store date time range when a premise will be closed, empty for vacation, etc. Ability to
view a list of premises with active records of this type from the mobile unit. Officers will self-dispatch to check premises. Ability to
I
A: Existing
view and purge records that have expired. Ability (future) to provide interface once the function of scheduling premise checks is
available to the public via a website.
C
A.12.3
Ability to create and maintain indexed resource telephone lists:
9
Dispatch Business Functions
FileVendor
AllSectionsinThisWorkbookContainRequiredFunctionality,unlessspecificallynotedas"OPTIONAL"Comments
NumberResponse
C
A.12.3.1
Emergency contactsA: Existing
C
A.12.3.2
Agency DirectoryA: Existing
C
A.12.3.3
Personnel Rosters and Skill FlagsA: Existing
C
A.12.3.4
Equipment and Supply ResourcesA: Existing
C
A.12.3.5
Emergency Callouts (i.e., Ambulance, Other Agencies, etc.)A: Existing
C
A.12.3.6
Reverse Directories (MSAG)F: Not Available
C
A.12.4
Ability to create and maintain data files in support of dispatch operations including:
C
A.12.4.1
Street Closures
A: Existing
C
A.12.4.2
Special Equipment File
A: Existing
C
A.12.4.3
Telephone Number Lists
A: Existing
C
A.12.4.4
Policies and ProceduresA: Existing
C
A.12.4.5
Notification ListsA: Existing
C
A.12.4.6
Public Agency Referral ListsA: Existing
C
A.12.4.7
Special Resources FilesA: Existing
C
A.12.4.8
Hydrant FileA: Existing
C
A.12.4.9
Hazardous MaterialsA: Existing
C
A.12.4.10
DOT 90 Files - DOT placard content (49CFR)D: Third Party Products
C
A.12.4.11
Officer Hazards
A: Existing
C
A.12.4.12
Restraining Orders
A: Existing
C
A.12.4.13
Miscellaneous Narrative
A: Existing
C
A.12.5
Ability to capture and maintain specific premise information:
C
A.12.5.1
Hazardous MaterialsA: Existing
C
A.12.5.2
Hazardous ConditionsA: Existing
C
A.12.5.3
Emergency Contact InformationA: Existing
C
A.12.5.4
Knox box (Fire only)A: Existing
C
A.12.5.5
Standpipe locationA: Existing
C
A.12.5.6
Central control station locationA: Existing
C
A.12.5.7
Other as defined by userA: Existing
C
A.12.6
Ability to inquire incident detail records for viewing or printing by:
C
A.12.6.1
Incident Number
A: Existing
C
A.12.6.2
Incident Type
A: Existing
C
A.12.6.3
Disposition
A: Existing
C
A.12.6.4
Report NumberA: Existing
C
A.12.6.5
Complainant NameA: Existing
C
A.12.6.6
Address/Location (partial or full)A: Existing
C
A.12.6.7
Reporting AreaA: Existing
C
A.12.6.8
DistrictA: Existing
C
A.12.6.9
Date and Time RangeA: Existing
C
A.12.6.10
Time or Date RangeA: Existing
C
A.12.6.11
EMD Parameters
A: Existing
C
A.12.6.12
Responder ID
A: Existing
C
A.12.6.13
Pre-plan Number
A: Existing
C
A.12.7
Incident chronology includes the following:
C
A.12.7.1
Time call received (from E911)A: Existing
C
A.12.7.2
Time call enteredA: Existing
C
A.12.7.3
Time call dispatchedA: Existing
10
Dispatch Business Functions
FileVendor
AllSectionsinThisWorkbookContainRequiredFunctionality,unlessspecificallynotedas"OPTIONAL"Comments
NumberResponse
C
A.12.7.4
Time units reported en routeA: Existing
C
A.12.7.5
Time units on sceneA: Existing
C
A.12.7.6
Patient contact timeA: Existing
C
A.12.7.7
Time left sceneA: Existing
C
A.12.7.8
En route HospitalA: Existing
C
A.12.7.9
On scene at HospitalA: Existing
C
A.12.7.10
Time available
A: Existing
C
A.12.7.11
Time in quarters/at post
A: Existing
C
A.12.7.12
Time call canceled
A: Existing
C
A.12.7.13
Ambulance en route and on-scene times
A: Existing
C
A.12.7.14
Times recorded on incident and unity history segment in hours, minutes, and secondsA: Existing
C
A.12.7.15
Additional fire/EMS related timesA: Existing
C
A.12.8
Ability to print run cards (response recommendations) for use during system downtimeA: Existing
A.13.0
Other Features
C
A.13.1
Ability to synchronize computer time stamp with logging recorderA: Existing
C
A.13.2
Daily rosters and assignments must be available to DispatchA: Existing
C
A.13.3
Ability to simultaneously maintain call taker and/or dispatch capability during external database inquiryA: Existing
C
A.13.4
Ability to direct inquiry results to local or remote printer, workstation or MDCA: Existing
A.13.5 Ability to track all TLETS/NCIC inquires and responses for a minimum of twelve months (Searches of same to be controlled by
C
A: Existing
supervisor)
C
A.13.6
Ability to identify units by special equipment (e.g., rescue tools, etc.)
A: Existing
C
A.13.7
Ability to utilize symbols or characters in unit status display to supplement unit status color
A: Existing
C
A.13.8
Ability to provide for mutual aid displays and assignments of arbitrary unit numbersA: Existing
C
A.13.9
Ability to monitor and maintain status of up to99 units on a single call for:
C
A.13.9.1
Fire dispatched unitsA: Existing
C
A.13.9.2
Mutual AidA: Existing
C
A.13.9.3
Strike TeamsA: Existing
C
A.13.10
Ability to support a minimum of 10 units per alarm and up to 10 alarms per incidentA: Existing
C
A.13.11
Ability to modify incident type with subsequent alarm level/dispatch (balance code)A: Existing
C
A.13.12
Ability to separately display fire units deployed in other areas of the region
A: Existing
C
A.13.13
Ability to distinguish between assigned units and units in move-up or cover status
A: Existing
C
A.13.14
Ability to provide for the handling of strike teams and task forces as a group or as individual units
A: Existing
C
A.13.15
Ability to recommend appropriate tactical response frequency based on call information
A: Existing
C
A.13.16
Ability to define apparatus based upon mutual aid or auto assistance, include in response plansA: Existing
C
A.13.17
Ability to provide online EMD flowchartingD: Third Party Products
C
A.13.18
Moveups – automatically balance unit assignments/staffing/recommendations when deployment levels changeA: Existing
A.13.19 Cross-staffing or shared-crew functionality (CAD includes the ability to adapt equipment availability based on the specific people who
C
are onboard the apparatus. For example; if a paramedic is onboard a particular vehicle, CAD will consider the vehicle to be available
A: Existing
for paramedic calls for service).
C
A.13.20
A: Existing
Racial Profiling Codes – Must be entered for traffic stop events. Currently stored as a five character code.Function of RMS
Fire Station Alerting: Fire Station Alerting should combine the current radio alerting with CAD printer notification. Once the
A.14.0
tone alert and voice announcement are completed, the responder should have a printed copy available with detailed incident
information.
C
A.14.1
Ability to send incident information to workstations, mobile data devices and incident printers at time of dispatch
A: Existing
C
A.14.2
Ability to print business name, hazard notifications and pre-plan reference information associated with incident location
A: Existing
C
A.14.3
Ability to define incident message formats and fonts
A: Existing
A.14.4 Ability to automatically and electronically activate paging encoder via CAD system as part of initial call receipt and dispatch
C
commandsA: Existing
11
Dispatch Business Functions
FileVendor
AllSectionsinThisWorkbookContainRequiredFunctionality,unlessspecificallynotedas"OPTIONAL"Comments
NumberResponse
C
A.14.5
Ability to monitor/supervise telecommunications to remote sites and alert dispatcher of faultsA: Existing
NextGen911 Functionality: The system will deliver true NG9-1-1 functionality as envisioned by U.S. Department Of
A.15.0
Transportation (“USDOT”), NENA and others). NTECC requires that the system be compliant with standards of industry
associations, regulatory bodies, carriers and vendors. Vendor must describe how the system will comply with standards as
they exist at the time of proposal for such core NG9-1-1 functions as:
C
A.15.1
Emergency Call Routing Function (ECRF)D: Third Party Products
C
A.15.2
Emergency Services Routing Proxy (ESRP)D: Third Party Products
C
A.15.3
Emergency Call Routing Proxy (ECRP)D: Third Party Products
C
A.15.4
Border Control Function (BCF)D: Third Party Products
NextGen911 Multimedia Requests for Assistance: The system architecture must support multimedia requests for assistance,
A.16.0
other than simply voice. Vendor must describe how the system supports multimedia requests and describe industry testing
for such requests including:
C
A.16.1
Traditional analog or digital telephone calls
D: Third Party Products
A.16.2 Wireless calls in compliance with the Federal Communications Commission (“FCC”) Phase I and Phase II mandate for full call
C
integrationD: Third Party Products
C
A.16.3
Voice Over IP (VoIP) in native (SIP) format in compliance with all currently adopted NG9-1-1 standardsD: Third Party Products
A.16.4
C
Short Messaging System (“SMS”) messaging (Cellular Text), video and photo messaging services and other applicable technologies
D: Third Party Products
C
A.16.5
Instant Messaging (IM)
D: Third Party Products
C
A.16.6
Voice Over IM
D: Third Party Products
A.17.0 NextGen911 Management information Systems Reporting: The system must provide a comprehensive integrated MIS solution
that allows NTECC to report on real time as well as Historical statistics:
A.17.1 The system must provide the ability to customize standard canned reports to tailor the output as the PSAP requires as well as provide
C
the ability to generate custom reports. Reports must be able to be saved and run again at a later time.
D: Third Party Products
A.17.2
The system will also provide the ability to schedule reports to be run at specified times and have a method of auto delivery of
C
scheduled reports via email.D: Third Party Products
A.17.3 The MIS solution must be user programmable to allow for partitioning of remote PSAP management information that is retrievable via
C
a secure method by only the PSAP receiving the calls.
D: Third Party Products
C
A.17.4
The MIS solution must support multiple customers.
D: Third Party Products
A.18.0 Future NextGen911 Expansion: Provide the maximum number of lines, trunks, bandwidth, etc. that the proposed NG9-1-1
solution can expand to meet anticipated future growth.
A.18.1 The design of the system allows for future growth and the ability
C
Define expansion capabilities and benefits of the proposed solution.to interface to other systems.
A: Existing
Additional Requirements
A.19
Unit/Incident Status Monitors - Unit and Incident Status Monitor features must be available to all chiefs and captains to view the
C
A: Existing
current status.
A.21 Record Retention - System must recognize all Federal and State requirements for record retention, notify appropriate user of data that
C
has reached maximum retention date, and provide ability to remove the data in keeping with the law. This includes data related to
A: Existing
Gang association.
C
A.22
A: Existing
Expungment - System must appropriately handle the expungement of data in keeping with the law.
C
A.23
A: Existing
Juvenile Data - System must appropriately handle Juvenile data in keeping with the law.
A.24 Customizable Screens and Fields - The system must provide sufficient capability for customization to meet the requirements of
C
NTECC. Please describe how your system can be customized for local use and what limits exist on that customization (maximum The System Administrator has the ability to create/modify
picklists
B: Configuratio
number of fields, screens, tables that can be added; data type restrictions; etc.)and has control of many various settings throughout the system.
C
A.25
It must be possible to link incidents that are logically related
A: Existing
12
AGENDA ITEM MEMO
MEETING DATE
: November 16, 2014
TO
: North Texas Emergency Communications Center Board of Directors
FROM
: Paul Heaton - IXP
AGENDA ITEM # 5 - Consider and take appropriate action regarding purchase of console
furniture.
BACKGROUND:
The facility committee has been working for several months not only on the floor plan and
interior design of the center but also on selecting communication center console furniture. The
City of Addison recently purchased Watson Mercury furniture and the committee decided that
they liked the product and would use that contract vehicle to purchase directly from Watson.
They worked diligently on finding a layout for the room that worked well and would be
functional. They also did color comparisons to the interior design color samples of the center to
find a compatible color selection. The only question that still remains is the amount of storage
space that is needed for pieces like bookshelves, lazy susan shelves, file cabinets, etc… There
are some operational decisions that will have impact on the amount and type of storage needed.
One such decision would be how the warrant entry/clearance will be handled. This decision
would affect the amount of storage needed locally at NTECC. There is, however, a time issue
that affects this decision. We need to get consoles installed as quickly as we can so we can
install the technology in them. The approach that can best deal with the issues is to order the
consoles now and then order the storage options at a later time when those decisions can be made
more definitively.
DISCUSSION:
The facility committee has decided on the consoles they would prefer and the layout that would
work best for them. There are two options on moving forward with this purchase:
Page 1 | 2
1.The first option is a recommendation to proceed with the procurement of the console
furniture now and storage options at a later date.
2.The second option will be the purchase of console furniture and storage now. We did put
some storage options in some of the quotes to get an idea of what it could cost. These
options would provide adequate storage for most of what would be considered the normal
needs of a comm center operations.
RECOMMENDATION:
The Operations Advisory Committee will provide the recommendation during the Board
meeting. The resulting communication will be captured in the meeting minutes.
ATTACHMENTS:
Q.F02 – NorthTexasECC.05_HGAC.pdf
Q.F02 – NorthTexasECC.05_HGAC_NoStorage.pdf
Q.F02 – NorthTexasECC.05_HGAC_StorageOnly.pdf
Page 2 | 2
AGENDA ITEM MEMO (SUPPLEMENTAL)
MEETING DATE
: November 18, 2014
TO
: North Texas Emergency Communications Center, Inc. Board of Directors
FROM
: Kevin B. Laughlin, General Counsel, NJDHS
AGENDA ITEM #8 – Consider and take appropriate action on Interlocal Cooperation
Agreement among NTECC, the Town of Addison, and the Cities of Carrollton, Coppell,
and Farmers Branch relating to the operation, management, and funding of NTECC’s
operations.
BACKGROUND:
In order to provide Addison, Carrollton, Coppell and Farmers Branch (“the
Cities”) the public safety communications and dispatch services for which NTECC was created,
NTECC must rely upon funding from the Cities to pay for the personnel, equipment, lease space,
etc, necessary to operate NTECC. Furthermore, now that NTECC has been established, because
NTECC is a legally separate corporate entity from the Cities, NTECC and the Cities need an
agreement which sets forth NTECC’s obligations with respect to the services to be provided to
the Cities and the Cities obligations to provide the funding with respect to those services.
DISCUSSION:
The Board considered the initial draft of an interlocal cooperation agreement
among NTECC and the Cities that provides for the requirements for funding of the corporation,
budget approval process, operational and organizational requirements which are not covered by
the corporation’s by-laws, and other appropriate matters. The Board requested certain changes
with respect to the timing of the initial adjustment in the allocation of budget shares. Based on
the terms of the Denco Area 9-1-1 PSAP agreement, the Board also requested that a provision be
added to address the allocation of certain expenses related to the Denco Area 9-1-1 agreement.
The attached revised draft of the agreement provides for the following primary terms:
Initial Term:
Twenty (20) year initial term, with annual renewals thereafter
Cost Allocation for Emergency Communications Service:
Provides for allocation amongst
the Cities as follows for first partial and first full Fiscal Years:
Addison 19%
Carrollton 36%
69133
Coppell 21%
Farmers Branch 24%
Beginning with second complete Fiscal Year, the share is adjusted based on prior calendar year’s
Call for Service percentage.
One issue that remains to be determined as of this writing is the measure for determining the
adjustment to the cost allocation. We seek guidance from the OAC on this issue.
Cost Allocation for Radio System Services
: In anticipation that operation of the Shared
Components of the Radio System will be assigned to NTECC, the agreement provides for
division of the costs based on the division of ownership of the Radio System:
Addison 1/6
Carrollton 1/2
Coppell 1/6
Farmers Branch 1/6
Cost Allocation for Denco Area 9-1-1 PSAP Agreement
: Except for certain expenses
allocated based on population, the expenses will be allocated in the same manner as other
expenses other than Radio System expenses. Because Carrollton residents and telephone
customers already pay a fee to fund Denco Area 9-1-1 operations and capital costs, certain
expenses incurred by Denco Area 9-1-1 which are funded in part through the 9-1-1 fees collected
by Denco Area 9-1-1 will be allocated only to the other three cities. Allocations in such
instances will be based on percentage of population of each of Addison, Coppell, and Farmers
Branch in relation to the combined population of all three cities.
Early Withdrawal
: A city wishing to withdraw must provide two years’ notice, the withdrawal
must be at end of fiscal year, and the withdrawing city must pay everything due through the end
of the fiscal year prior to effective date of withdrawing. The withdrawing city gets no right to
distribution of any assets from NTECC and remains an owner, but can receive no services unless
paying into the budget. Only on dissolution of NTECC will the withdrawing city be able obtain
any share of the assets, and only after any rightful offset by the non-withdrawing cities.
City Payments
: Payments will be due the first day of each quarter during the fiscal year, but in
any case not earlier than 30 days after receipt of invoice from NTECC.
Employees
: The agreement provides for NTECC to hire the Cities existing employees, provided
that the employee accepts the position within five (5) business days after it is offered, NTECC
sets the wages and benefits of the employees, the NTECC Executive Director shall have the sole
69133
discretion to determine the person’s job assignment, and the person will be subject to NTECC’s
personnel policies, including those relating to promotion, discipline, and termination.
Issuance of Bonds
: While there are a number of provisions that address payment for share of
the budget related to issuance of debt, the agreement expressly provides that no debt shall be
issued by NTECC without the express and unanimous authority of the Cities.
RECOMMENDATION:
Discuss the draft agreement and provide direction regarding any
additional changes in the proposed text. If the Board is prepared to take action on the agreement,
then the following motion is suggested:
I move that the President of the Corporation be authorized to negotiate with the Town of
Addison and Cities of Carrollton, Coppell, and Farmers Branch and sign the Consolidated
Public Safety Communications and Dispatch Operations Agreement substantially as presented
at this meeting.
ATTACHMENTS: Consolidated Public Safety
Redline and revised clean version of proposed
Communications and Dispatch Operations Agreement
.
69133
CONSOLIDATED PUBLIC SAFETY COMMUNICATIONS
AND DISPATCH OPERATIONS AGREEMENT
AMONG
THE TOWN OF ADDISON, TEXAS,
THE CITY OF CARROLLTON, TEXAS,
THE CITY OF COPPELL, TEXAS,
THE CITY OF FARMERS BRANCH, TEXAS, AND
NORTH TEXAS EMERGENCY COMMUNICATIONS CENTER, INC.
STATE OF TEXAS §
§
COUNTIES OF DALLAS §
AND DENTON §
CONSOLIDATED PUBLIC SAFETY COMMUNICATIONS
AND DISPATCH OPERATIONS AGREEMENT
CONSOLIDATED PUBLIC SAFETY COMMUNICATIONS AND
THIS
DISPATCH OPERATIONS AGREEMENT
(this “Agreement” or “Operations Agreement”) is
TOWN OF ADDISON,
dated and entered into as of the Effective Date by and among the
TEXAS,CITY OF CARROLLTON, TEXASCITY OF
(“Addison”), the (“Carrollton”), the
COPPELL, TEXASCITY OF FARMERS BRANCH, TEXAS,
(“Coppell”), and the
(“Farmers Branch”), all of whom are Texas home rule municipalities operating under the
authority of their respective governing bodies (Addison, Carrollton, Coppell, and Farmers
NORTH
Branch, are hereinafter sometimes referred to collectively as “the Cities”), and the
TEXAS EMERGENCY COMMUNICATIONS CENTER, INC.
(“NTECC”), a Texas non-
profit local government corporation created pursuant to Subchapter D of Chapter 431, Texas
Transportation Code, as amended and Chapter 394, Texas Local Government, as amended. The
Cities and NTECC are hereafter collectively referred to as the “Parties” or individually as a
“Party”.
RECITALS
WHEREAS
, the Cities are political subdivisions within the State of Texas engaged in the
provision of governmental services for the benefit of their citizens; and
WHEREAS
, the Cities jointly commissioned a study regarding the method of public
safety dispatching and communications conducted by each of the Cities, and the options,
advantages, and disadvantages to consolidating the public safety dispatch and communications
operations of the Cities into a single consolidated public safety communications center (the
“System Study”); and
WHEREAS
, the findings of the System Study indicated that the operation by the Cities
of a consolidated public safety communications center (“the Communications Center”) will
result in significant efficiencies and savings in both human and financial resources and allow for
a higher level of coordination of public safety services within the Cities that will enhance the
safety of residents and other inhabitants of each of the Cities; and
WHEREAS
, the System Study further recommended that the Communications Center
should be managed and operated by a separate entity created by the Cities pursuant to applicable
state law; and
WHEREAS
, having received and considered the System Study and the
recommendations of their respective city administrations, pursuant to the LGC Agreement, the
Cities created NTECC for the purpose of assisting and acting on behalf of the Cities in the
P1 CPSCADOA
AGEONSOLIDATED UBLICAFETYOMMUNICATIONS NDISPATCHPERATIONS GREEMENT
(kbl:10/1311/13/14:68640)
performance of their governmental functions and services, including, but not limited to, the
construction, development, management, and operation of the Communications Center and other
joint projects as authorized by the Cities from time to time subject to the NTECC Governing
Documents, as may be amended from time to time; and
WHEREAS
, the LGC Agreement further provides that the Cities negotiate and sign one
or more agreements with NTECC pursuant to which the Cities will approve specific projects or
services to be operated and/or provided by NTECC, and pursuant to which each City will
provide the necessary capital contribution and/or other financing for NTECC’s operations; and
WHEREAS
, the Cities entered into theRadio System Agreement effective June 26,
2013, setting forth the Cities’ agreement regarding the purchase, installation, maintenance,
operation, management, and use of the Radio System to be used jointly by the Cities for
providing public safety dispatch and communications for the Cities’ respective Fire/EMS and
Police departments; and
WHEREAS
, the Cities have determined that in addition to managing and operating the
Communications Center, it would be in the best interest of the Cities for NTECC to assume
ownership, maintenance, and operation of certain aspects of the Radio System; and
WHEREAS
, in accordance with the LGC Agreement, the Parties desire to set forth the
terms and conditions pursuant to which NTECC shall own, manage, operate, and maintain the
Facilities for the benefit of the Cities, provide Emergency Communications Services, and
provide Radio System Services to the Cities, and the Cities’ obligations to pay for same; and
WHEREAS,
the Interlocal Cooperation Act, Texas Government Code, Chapter 791, as
amended (the “Act”), provides authority for local governments of the State of Texas to enter into
interlocal agreements with each other and with local government corporations for the purpose of
performing governmental functions and services as set forth in the Act;
NOW, THEREFORE
, in consideration of the mutual covenants and agreements herein
contained, the sufficiency of which are hereby acknowledged, and upon and subject to the terms
and conditions hereinafter set forth, the Parties agree as follows:
ARTICLE I
DEFINITIONS
1.01. Definitions and Interpretations
. In addition to the definitions stated in the
preamble hereof, the following words and phrases as used in this Agreement, unless the context
clearly shows otherwise, shall have the following meanings:
“Additional Entity” or “Additional Entities” means any city or cities in addition to the
Cities, or any county or other political subdivision with which NTECC may enter into a contract
pursuant to this Agreement, following consent by the Cities to the addition of each such
Additional Entity, for the provision of Emergency Communications Services through the
Communications Center.
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“Agreement” or “Operations Agreement” means this Agreement and any similar
agreements executed between NTECC and the Cities with respect to the ownership, operation,
management, and use of the Communication Center.
“Annual Expense Budget” means the total amount of money required for NTECC to pay
(1) all Operation and Maintenance Expenses, (2) the principal of, redemption premium, if any,
and interest on its Bonds, (3) any amounts required to be deposited in any special or reserve
funds, including any debt service reserve fund, repair and replacement fund, and/or any post-
closure maintenance fund, (4) all obligations with respect to any Credit Agreement, and all other
amounts as required to be established, maintained and/or paid by the provisions of any Bond
Resolution, and (5) any Debt Reimbursement payable to the Cities.
“Board” means NTECC’s Board of Directors.
“Bond Resolution” means any resolution of the Board authorizing the issuance of Bonds
and providing for their security and payment, as such resolution(s) may be (i) amended from
time to time as therein permitted and (ii) the substance and form of which is approved by the
Cities.
“Bonds” means any bonds, notes, or other obligations to be issued or entered into by
NTECC pursuant to this Agreement and the Governing Documents and similar agreements with
Additional Entities for the acquisition, construction, enlargement, improvement, extension,
repair, replacement, or closure of the Facilities or any part thereof, whether in one or several
issues, or any obligations issued by NTECC to refund any or all of same.
“Bylaws” means the Bylaws of NTECC and all amendments thereto as approved by the
Parties.
“Call for Service” means calls received through or dispatched from NTECC’s CAD (i) to
or from members of the public and (ii) to or from a police, fire, or emergency medical service
employee of one of the Cities.
“Center Lease” means that certain Lease Agreement between NTECC and CyrusOne,
LLC, dated and effective May 2, 2014, for the lease by NTECC of the Leased Premises.
“Certificate” means the Certificate of Formation of NTECC on file with the Texas
Secretary of State, and shall include all amendments thereto and restatements thereof.
“Communications Center” means that certain public safety communications and dispatch
center operated by NTECC on behalf of the Cities which is initially located at the Leased
Premises.
“Credit Agreement” means any credit agreement, as defined in Chapter 1371, Texas
Government Code, which NTECC enters into relating to its obligations with respect to the
Bonds, the substance and form of which is approved by the Cities; provided, however, for
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purposes of this Agreement, “Credit Agreement” shall not include Interest Rate Management
Agreements as defined in Chapter 1371, Texas Government Code.
“Denco” means Denco Area 9-1-1 District, a political subdivision of the State of Texas
created pursuant to Subchapter D of Chapter 772 of the Texas Health & Safety Code engaged in
providing the enhanced 9-1-1 equipment network for emergency services for the benefit of the
citizens of Denton County and all of the City of Carrollton, whether located within Dallas
County or Denton County.
“Denco PSAP Agreement” means that certain Interlocal Agreement to Serve as a Denco
Area 9-1-1 District Public Safety Answering Point by and between NTECC and Denco effective
October ___, 2014, and all subsequently approved amendments.
“Emergency Communications Services” means communication and dispatching services
between the public and the Cities police, fire, and emergency medical departments in the
furtherance of improved public safety and emergency response, including but not limited to the
following more specifically described services:
a. Receiving 9-1-1 Calls and routine calls for law enforcement, fire and medical
services;
b. Directing a response to said calls by either dispatching the appropriate emergency
response resources or forwarding the call to the appropriate agency for response;
c. Providing on-going communication support to personnel in the field;
d. Updating, maintaining and managing technology systems, support files and
resource materials in NTECC’s control to accomplish the above; and
e. Establishing and updating from time to time standard protocols for
communications to and from personnel in the field.
“Facilities” means, collectively, the Communications Center, the Radio System, and all
real and/or personal property, acquired or constructed, owned and/or leased by NTECC and used
or operated by NTECC, or others acting on behalf of NTECC, in providing Emergency
Communications Services or Radio System Services to the Cities or other Persons.
“Fiscal Year” means the twelve (12) month period beginning each October 1 and ending
the next subsequent September 30.
“Force Majeure” means acts of God, strikes, lockouts, or other industrial disturbances,
acts of public enemy, terrorist attacks, orders of any kind of the Government of the United States
or the State of Texas or any civil or military authority, insurrections, riots, epidemics, landslides,
lightning, earthquakes, fires, hurricanes, storms, floods, washouts, droughts, arrests, restraint of
government and people, civil disturbances, explosions, breakage or accidents to machinery, or
any other causes not reasonably within the control of the party claiming such inability.
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“LGC Agreement” means that certain Interlocal Cooperation Agreement Regarding
Establishment of the Metrocrest Quad Cities Local Government Corporation entered by and
among the Cities effective _______, 2013January 27, 2014, setting forth the agreement of the
Cities to establish NTECC and to negotiate in good faith and seek to enter into an Operations
Agreement among themselves and NTECC setting forth the agreement among the Cities and
NTECC regarding the financing, development, operation, and management of the Facilities,
including but not limited to, the amounts to be paid by the Cities to NTECC for operation and
management of the Facilities and methodologies for determining the allocation of said costs.
“Leased Premises” means approximately 11,800 gross square feet in the northeast corner
of the building located at 1649 West Frankford Road, Carrollton, Denton County, Texas, owned
by CyrusOne, LLC, and leased by NTECC as tenant pursuant to the Center Lease.
“NTECC Governing Documents” means, collectively, the Certificate and the Bylaws.
“Operation and Maintenance Expense” means any cost of operation and maintenance of
the Facilities including, but not limited to:
(a) repairs and replacements to the extent funds are not held in a special fund;
(b) the cost of utilities, supervision, engineering, accounting, auditing, regulatory
costs, legal services, insurance premiums, and any other supplies, services, administrative
costs, and equipment necessary for proper operation and maintenance of the Facilities;
and
(c) costs relating to NTECC employees including, but not limited to, wages,
employer contribution to Social Security, group medical, dental, life, and/or disability
insurance, workers compensation coverage, retirement benefits, and other costs related to
employee pay and benefits paid by NTECC as an employer;
(d) payments made for the use or operation of any property, payments of fines, and
payments made by NTECC in satisfaction of judgments or other liabilities resulting from
claims not covered by NTECC's insurance or not paid by one particular City arising in
connection with the operation, maintenance, repair, and/or replacement of the Facilities;
and
(e) costs relating to the operation, repair, maintenance, and replacement of the Radio
System to the extent such duties and obligations are assumed by NTECC pursuant to this
Agreement or as may be subsequently agreed;
(f) costs relating to performance of NTECC’s obligations under the Center Lease
including the payment of rent, utilities, tenant improvements, and other costs set forth in
the Center Lease;
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(g) such other costs identified as an Operation and Maintenance Expense in the
Annual Budget.
Depreciation shall not be considered an item of Operation and Maintenance Expense.
“Person” means an individual, corporation, organization, government or governmental
subdivision or agency, business trust, partnership association, or any other legal entity that is not
one of the Cities, including, without limitation, any Additional Entity.
“Radio System” means a wide area, multi-site digital trunked radio system compliant
with P-25 interoperability standards to be used jointly by the Cities for providing public safety
dispatch and communications for the Cities’ respective Fire/EMS and Police departments
purchases from and installed by Harris Corporation pursuant to the Radio System Purchase
Agreement and any other public safety communications system used by NTECC to conduct
Emergency Communications Services for the Cities.
“Radio System Agreement” means that certain Metrocrest Quad Cities Public Safety
Radio System Interlocal Agreement effective June 26, 2013 for the purpose of establishing the
Cities’ agreement regarding the purchase, installation, maintenance, operation, management, and
use of the Radio System.
“Radio System Purchase Agreement” means that certain System Purchase Agreement
between Farmers Branch and Harris Corporation RF Communications Division dated and
effecting June 27, 2013, inclusive of all subsequent changes orders and amendments, relating to
the purchase, installation and maintenance of the Radio System.
“Radio System Services” means the actions necessary and related to owning operating,
maintaining, and repairing the Shared Components (as defined in the Radio System Agreement)
of the Radio System.
1.02.Interpretation
. The caption headings of this Agreement are for reference
purposes only and shall not affect its interpretation in any respect. Unless the context otherwise
requires, words of the masculine gender shall be construed to include correlative words of the
feminine and neuter genders and vice versa. This Agreement and all the terms and provisions
shall be liberally construed to effectuate the purpose set forth herein and to sustain the validity of
this Agreement.
ARTICLE II
TERM OF AGREEMENT
2.01 Initial Term
. This Agreement shall commence on the Effective Date and end on
th
the last day of the twentieth (20) complete Fiscal Year after NTECC commences providing
Emergency Communications Services to the Cities (“the Initial Term”).
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2.02Renewal Term
. After the end of the Initial Term, this Agreement shall be
extended automatically through each subsequent Fiscal Year (each being a “Renewal Term”)
unless terminated as provided in this Agreement.
2.03Early Withdrawal During Initial Term
.
(a) Notwithstanding anything to the contrary herein, a City may terminate without
cause its participation as a Party to this Agreement (said City called hereafter the “Withdrawing
Party”) prior to the end of the Initial Term subject to the following:
(1) The withdrawal date must fall on the last day of a Fiscal Year;
(2) The Withdrawing Party must deliver notice to the other Parties not later
than two (2) years prior to the date of desired termination;
(3) The Withdrawing Party shall not be entitled to reimbursement from the
other Parties for payments made pursuant to this Agreement prior to the date of
termination; and
(4) On or before the Withdrawing Party’s withdrawal date, the Withdrawing
Party shall pay to NTECC all amounts due pursuant to Article IV incurred or accrued
prior to the date of the withdrawal.
(b) Except as set forth in this Section 2.03, the Withdrawing Party shall have no
obligation to pay any amounts which come due after the effective date of the Withdrawing
Party’s withdrawal.
(c) The Withdrawing Party shall not be entitled to any distribution or payment from
the other Cities or NTECC at the time of withdrawal from participation in this Agreement;
provided, however, the Withdrawing Party shall continue to have the right to its share of the
assets of NTECC upon termination and liquidation of NTECC pursuant to the NTECC
Governing Documents and applicable state law. The other Cities shall have the right to offset
the Withdrawing Party’s liquidation share of NTECC based on any lawful operation and
maintenance expenses and additional capital expenditures in accordance with applicable state
law, the NTECC Governing Documents, and generally acceptable accounting practices.
(d) The Withdrawing Party shall have no further right to the receipt of Emergency
Communications Services from NTECC except pursuant to a subsequent agreement with
NTECC authorized by the Cities.
ARTICLE III
NTECC SERVICES
Pursuant to the provisions of this Agreement and subject to the NTECC Governing
Documents, NTECC is hereby authorized to provide, and agrees to provide, Emergency
Communications Services and Radio System Services for and on behalf of the Cities and shall
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have the authority necessary to take such action as reasonable and necessary to provide
Emergency Communications Services and Radio System Services to the Cities.
ARTICLE IV
PAYMENTS
4.01Annual Expense Budget
.. The Parties acknowledge and agree that payments to
be made under this Agreement and similar agreements with Additional Entities, investment
income, revenues received from other Persons receipt of Emergency Communications Services
through use of the Facilities and the provision of Radio System Services to the Cities, and other
revenues attributable to the use of the Facilities to provide Emergency Communications Services
will be the only sources available to NTECC to provide the Annual Expense Budget; and that the
Annual Expense Budget shall at all times be not less than an amount sufficient to pay or provide
for the payment of:
(a) Operation and Maintenance Component.
An “Operation and
Maintenance Component” equal to the amount paid or payable for all Operation and
Maintenance Expenses; and
(b) Bond Service Component
. A “Bond Service Component” equal to:
(1) the principal of, redemption premium, if any, and interest on,
NTECC’s Bonds, as such principal, redemption premium, if any, and interest
become due, less interest to be paid out of Bond proceeds or other sources if
permitted by any Bond Resolution; and
(2) during each Fiscal Year, the proportionate part of any special or
reserve funds required to be established and/or maintained by the provisions of
any Bond Resolution including the Debt Service Reserve Fund established by the
Bond Resolution authorizing the initial issuance of Bonds; and
(3) an amount in addition thereto sufficient to restore any deficiency in
any of such funds required to be accumulated and maintained by the provisions of
any Bond Resolution; and
(4) an amount sufficient to pay all obligations with respect to any
Credit Agreement, as required to be established and/or maintained by the
provisions of any Bond Resolution; and
(5) the fees, charges, and reasonable expenses of a Trustee for paying
principal of, redemption premium, if any, and interest on, all Bonds.
4.02 Cities’ Share of Annual Expense BudgetCity Calls for Service Percentage
.
For providing Emergency Communications Services to the Cities by NTECC under this
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Agreement, each City agrees to pay NTECC an amount equal to a portion of NTECC’s Annual
Expense Budget based on the City’s Call for Service Percentage determined as follows:
(a) Years 0 through 51
: For the period during the Term of this Agreement
commencing on April 1, 2014 (notwithstanding that such date precedes the Effective
th
Date of this Agreement), and ending on the last day of the fifth first (1st5)complete
Fiscal Year following the date NTECC commences providing Emergency
Communications Services to the Cities, the Cities’ Call from Service Percentages shall be
as followsagree to pay NTECC an amount equal to the following percentages of
NTECC’s Annual Expense Budget (excluding the Radio System Service Charges and the
Denco PSAP Charges):
(1) Addison: 19%
(2) Carrollton: 36%
(3) Coppell: 21%
(4) Farmers Branch: 24%
(b) Years 6 2 and After
:For each Fiscal Year during the Term of this
ndth
Agreement cCommencing with the sixth second (26)complete Fiscal Year following
the date NTECC commences providing Emergency Communications Services to the
Cities and each Fiscal Year thereafter, the Cities’ share of the percentage of NTECC’s
Annual Expense Budget (excluding the Radio System Service Charges and the Denco
PSAP Charges) shall be based on Call from Service Percentages shall be adjusted based
ona ratiothe percentage of each City’s Calls for Service for the period ofoccurring during
the most recent prior calendar year in relation to over the total of the Cities’ Calls for
Servicefor all of the Cities for the same calendar year. By way of example, for the Fiscal
Year beginning October 1, 2018, the percentage share of the Annual Expense Budget
(excluding the Radio System Service Charges and the Denco PSAP Charges) will be
based on the Calls for Service generated by the Communications Center during calendar
year 2017).
4.03 Division of Radio System Services Charges
.If the Parties agree the Radio
System Purchase Agreement and any and all related agreements should be assigned to NTECC,
and, in fact, such assignment occurs such that NTECC assumes all operational as well as
financial responsibilities under such agreements, Eeach City agrees to pay NTECC a percentage
of the costs and expenses related to providing Radio System Services based on the City’s
percentage of each City’s ownership of the Radio System’s Shared Components as set forth in
the Radio System Agreement, which share shall be reflected in the Annual Expense Budget. As
of the Effective Date, the Cities understand, acknowledge, and agree that the allocation of costs
for the Radio System’s Shared Components as set forth in the Radio System Agreement is as
follows:
(1) Addison 1/6
(2) Carrollton 1/2
(3) Coppell 1/6
(4) Farmers Branch 1/6
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4.04 Division of Denco PSAP Agreement Costs
. The Parties understand,
acknowledge, and agree, that (i) NTECC has entered into the Denco PSAP Agreement setting
forth the terms and conditions by which NTECC will serve as a 9-1-1 Public Safety Answering
Point. (ii) telephone customers in Carrollton, but not the other Cities, currently pay a fee levied
pursuant to state law (“Denco 911 Fee”) to provide funds to Denco to provide Enhanced 9-1-1
call services within Denco’s jurisdictional boundaries, and (iii) it would be inequitable for
Carrollton to be allocated a share of the Annual Expense Budget related to certain expenses due
from NTECC under the Denco PSAP Agreement that are also being funded in part through
payment of the Denco 911 Fee. In consideration of the understanding in the proceeding
sentence, the Parties agree that:
(a) As long as the portion of the expenses related to Carrollton are being paid
by Denco, the expenses to be paid by NTECC pursuant to Sections 7 and 8 of the Denco
PSAP Agreement shall be allocated only to Addison, Coppell, and Farmers Branch based
on each of said Cities’ respective populations as determined by the most recent decennial
census divided the total populations of Addison, Coppell, and Farmers Branch based on
the most recent decennial census; and
(b) All other expenses incurred by NTECC pursuant to the Denco PSAP
Agreement shall be allocated among all of the Cities in accordance with the percentage
shares determined pursuant to Section 4.02, above.
4.054 Quarterly Payments by Cities
. NTECC shall prepare and deliver an invoice to
each City for the City’s share for Emergency Communications Services,andRadio System
Services, and Denco PSAP Agreement Costs as determined by the Annual Expense Budget and
Sections 4.02, and 4.03, and 4.04, above. Such invoices shall be issued quarterly with the due
dates to be the later of (i) October 1, January 1, April 1, and July 1 of each Fiscal Year and (ii)
thirty (30) days after receipt of the invoice from NTECC. The initial invoice shall be delivered
and payable on the day of the Fiscal Year quarter after the approval of the first Annual Expense
Budget for the portion of the Fiscal Year after the Effective Date of this Agreement.
4.065 Delinquent Payments
. Payments not made by a City on or before the thirtieth
(30th) day following receipt of the invoice for same shall be deemed delinquent. Interest shall
accrue on delinquent payments at the rate authorized pursuant to Ch. 2251 of the Texas
Government Code, as amended. NTECC is authorized to discontinue service under this
Agreement to any City which fails to make any delinquent payment on or before the tenth (10th)
day after NTECC provides written notice to such City in accordance with Tex. Govt. Code
§2251.051. NTECC shall not be obligated to recommence provision of service to a City to
whom services have been discontinued pursuant to this Section 4.065 until all past due amounts,
including any accrued interests and reasonable costs of collection authorized by law, have been
paid to NTECC.
4.076 NTECC Annual Expense Budget
. NTECC shall adopt and approve an Annual
Expense Budget in accordance with applicable provisions of the Governing Documents. The
Annual Expense Budget shall, as a minimum, reflect the Annual Expense Budget and all
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reasonable anticipated revenues for the Fiscal Year for which the Annual Expense Budget is to
adopted.
4.087 Annual Budgets of Cities; Appropriation
. Each City shall make provision in its
annual budget and shall appropriate an amount sufficient, at a minimum, for the payment of all
amounts required to be paid by the City under this Agreement. Failure of a City to include in the
City’s annual budget funds to pay its share of NTECC’s Annual Expense Budget for any Fiscal
Year shall constitute a notice of withdrawal of that City’s participation in this Agreement; in
which case said City’s right to use the Communications Center or receive Emergency
Communications Services or Radio System Services from NTECC shall be immediately
suspended until said City appropriates funds to pay its share of the NTECC’s Annual Expense
Budget and, in fact, pays such funds as provided in Section 4.054, above. A City which fails for
two consecutive Fiscal Years to include in its annual budget the funds necessary to pays its share
of NTECC’s Annual Expense Budget shall be deemed to be a Withdrawing Party pursuant to
Article II of this Agreement.
4.098 Interest Income
. All interest income earned by the investment of any funds
created pursuant to any Bond Resolution shall be credited towards the payment of the Bond
Service Component and taken into account in determining the Annual Expense Budget; except as
to any fund or account created pursuant to the terms of a Bond Resolution or any financing
document authorized by such Bond Resolution and funded from any Bond proceeds, together
with all interest income earned by the investment thereof may, at the option of NTECC, be
credited to such fund or account and used for the purposes for which the Bonds are issued, or be
credited towards the payment of the Bond Service Component.
4.1009 Place of Payment
. Except to the extent otherwise provided by any Bond
Resolution or as may otherwise be amended by written notice by NTECC to the Cities, all
amounts due under this Agreement shall be paid and be due at the principal administrative
offices of NTECC.
4.110 Absolute And Unconditional Obligation To Pay Bond Service Component
And Debt Reimbursement Component
.
(a)NTECC Mistake on Amount Not Excuse.
Notwithstanding anything
herein to the contrary, no failure of NTECC to estimate, and no mistake by NTECC in
any estimate of, the amount of or schedule for the Bond Service Component of the
Annual Expense Budget, if any, due from each City in any Fiscal Year shall relieve each
City from (or defer) its respective absolute and unconditional obligation to make payment
of the Bond Service Component of the Annual Expense Budget in full when due.
b)Obligation to Pay Debt Service.
( Notwithstanding anything to the
contrary contained in this Agreement, the Cities each agree that they shall be
unconditionally obligated to pay their respective proportionate share of the Bond Service
Component of the Annual Expense Budget, if any.
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ARTICLE V
MISCELLANEOUS OPERATIONAL MATTERS
.01 NTECC Employees.
5 To the extent feasible, the Parties understand and agree that
as soon as reasonably feasible, but in any case prior to the commencement of the provision of
Emergency Communications Services to the Cities, NTECC agrees to hire the Cities’ employees
who, prior to NTECC assuming the provision of Emergency Communications Services,
performed substantially similar duties for the Cities with whom they were employed subject to
the following:
(a) The amount and/or rate of wages and type and amount of employee
benefits to be paid and/or provided to people hired by NTECC shall be at the sole
discretion of NTECC;
(b) The City’s employee must be willing to accept a position with NTECC not
later than five (5) business days after the date the position is offered to the City
employee;
(c) NTECC, through the Executive Director, shall have solely authority in
determining to what position the person should be hired; and
(d) The person shall be subject to promotion, demotion, reassignment,
suspension, and termination pursuant to NTECC’s policies and procedures.
5.02 Executive Director Not Subject To Section 5.01.
Notwithstanding Section 5.01,
above, NTECC shall have the right to employ NTECC’s executive director without the
obligation to fill such position with an employee of any of the Cities.
5.03 Issuance of Debt
. Notwithstanding other provisions of this Agreement that refer
to the issuance of bonds or other debt by NTECC, the Parties understand, acknowledge, and
agree that NTECC is not authorized to issue bonds, certificates of obligation, or other debt
instruments without the prior unanimous consent of the Cities granted pursuant to the NTECC
Governing Documents.
5.04 Establishment of Operational Policies and Procedures
. The Parties
understand, acknowledge, and agree that, subject to the NTECC Governing Documents, NTECC
shall be solely responsible for the adoption, implementation, and enforcement of policies and
procedures necessary for the operation and management of NTECC and the Facilities.
ARTICLE VI
ADDITIONAL CAPACITY AND FACILITIES
As the responsible entity for the establishment, administration, management, operation,
and maintenance of the Facilities, NTECC will, subject to the approval of the Cities as required
by the NTECC Governing Documents, from time to time determine when and to what extent it is
necessary to provide Additional Facilities to provide Emergency Communications Services
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and/or Radio System Services to the Cities and, if necessary, to issue Bonds, subject to the
provisions of this Agreement, to accomplish its purposes.
ARTICLE VII
REMEDIES
7.01. Remedies
. Notwithstanding anything in this Agreement to the contrary, as
governmental entities, the Parties have not waived immunity from suit and liability under Texas
law, and the execution and delivery of this Agreement does not constitute such a waiver. The
foregoing sentence notwithstanding and to the extent permitted by law, the obligations,
agreements, and covenants of NTECC and each City (including, without limitation, the
obligation of each City to pay its share of the Annual Expense Budget, as provided herein)
contained in this Agreement may be enforced by any Party and any holder of Bonds of NTECC
by such suits, actions, or special proceedings in equity or at law, or by proceedings in the office
of any board or officer having jurisdiction, either for mandamus or the specific performance of
any covenant or agreement contained herein.
7.02. Legal Authority
. In entering into this Agreement and performing all duties and
obligations hereunder, the Cities and NTECC exercise their authority under and in accordance
with the constitution and laws of the State including, but not limited to the Act, the Cities’
Charters; and all other laws that may authorize this Agreement, all of which provisions and laws,
cited or uncited herein, shall cumulatively provide the authority for this Agreement.
ARTICLE VIII
MISCELLANEOUS
8.01Notice
. Any notice required or permitted to be delivered hereunder shall be
deemed received when sent in the United States Mail, Postage Prepaid, Certified Mail, Return
Receipt Requested, by hand-delivery or facsimile transmission and addressed to the respective
Party at the following address:
If intended forAddison:With copy(ies) to:
Town of Addison City Attorney
Attn: City Manager Town of Addison
5300 Belt Line Road 5300 Belt Line Road
Dallas, Texas 75254 Dallas, Texas 75254
If intended for Carrollton: With copy(ies) to:
City of Carrollton City Attorney
Attn: City Manager City of Carrollton
1945 E. Jackson Road 1945 E. Jackson Road
Carrollton, Texas 75006 Carrollton, Texas 75006
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If intended for Coppell: With copy(ies) to:
City of Coppell Robert E. Hager
Attn: City Manager Nichols, Jackson, Dillard, Hager & Smith, LLP
255 E. Parkway Boulevard 500 N. Akard, Suite 1800
Coppell, Texas 75019 Dallas, Texas 75201
If intended for Farmers Branch: With copy(ies) to:
City of Farmers Branch Peter G. Smith
Attn: City Manager Nichols, Jackson, Dillard, Hager & Smith, LLP
13000 William Dodson Parkway 500 N. Akard, Suite 1800
Farmers Branch, Texas 75234 Dallas, Texas 75201
If intended for NTECC With copy to:
North Texas Emergency Communications Kevin B. Laughlin
Center, Inc. Nichols, Jackson, Dillard, Hager & Smith, LLP
Attn: President 500 N. Akard, Suite 1800
13000 William Dodson Parkway Dallas, Texas 75201
Farmers Branch, Texas 75234
8.02Governing Law
. The validity of this Agreement and any of its terms and
provisions as well as the rights and duties of the Parties shall be governed by the laws of the
State of Texas; and venue for any action concerning this Agreement shall be in the State District
Court of Dallas County, Texas. The Parties agree to submit to the personal and subject matter
jurisdiction of said court.
8.03 Party Responsibility
. To the extent allowed by law, and without waiving any
governmental immunity available to the Parties under Texas law, or any other defenses the
Parties are able to assert under Texas law, each Party agrees to be responsible for its own
negligent or otherwise tortious acts or omissions in the course of performance of this Agreement.
8.04 Immunity
. It is expressly understood and agreed that, in the performance of this
Agreement, none of the Parties waive, nor shall be deemed hereby to have waived, any immunity
or defense that would otherwise be available to them against claims arising in the exercise of
governmental powers and functions. By entering into this Agreement, the Parties do not create
any obligations, express or implied, other than those set forth herein, and this Agreement shall
not create any rights in any persons or entities who are not parties to this Agreement.
8.05Entire Agreement
. This Agreement represents the entire agreement among the
Parties with respect to the subject matter covered by this Agreement. There is no other
collateral, oral or written agreement between the parties that in any manner relates to the subject
matter of this Agreement.
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8.06Exhibits
. All exhibits to this Agreement are incorporated herein by reference for
all purposes wherever reference is made to the same.
8.07Recitals
. The recitals to this Agreement are incorporated herein.
8.08Amendment
. This Agreement may be amended by the mutual written agreement
of all of the Parties.
8.09Place of Performance.
Performance and all matters related thereto shall be in
Dallas County, Texas.
8.10Authority to Enter Agreement.
Each Party has the full power and authority to
enter into and perform this Agreement, and the person signing this Agreement on behalf of each
Party has been properly authorized and empowered to sign this Agreement. The persons signing
this Agreement hereby represent that they have authorization to sign on behalf of their respective
Party.
8.11Severability
. In the event any one or more of the provisions contained in this
Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect,
such invalidity, illegality, or unenforceability shall not affect the other provisions, and the
Agreement shall be construed as if such invalid, illegal, or unenforceable provision had never
been contained in this Agreement.
8.12Counterparts
. This Agreement may be executed in any number of counterparts,
each of which shall be deemed an original and constitute one and the same instrument.
8.13Assignment
. No Party may assign, transfer, or otherwise convey this Agreement
without the prior written consent of the other Parties.
8.14Consents
. Unless expressly stated otherwise, whenever the consent or the
approval of a Party is required herein, such Party shall not unreasonably withhold, delay or deny
such consent or approval.
8.15Good Faith Negotiation; Dispute Mediation
. Whenever a dispute or
disagreement arises under the provisions of this Agreement, the Parties agree to enter into good
faith negotiations to resolve such disputes. If the matter continues to remain unresolved, the
Parties shall refer the matter to outside mediation, the costs of which shall be shared equally,
prior to engaging in litigation (unless delaying the filing of a lawsuit might result in the lawsuit
being barred, including but not limited to a bar by a statute of limitations). The provisions of this
Section 8.15 shall survive termination.
8.17Survival of Covenants
. Any of the representations, warranties, covenants, and
obligations of the Parties, as well as any rights and benefits of the Parties, pertaining to a period
of time following the termination of this Agreement shall survive termination.
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8.18Source of Payment.
Each City paying for the performance of governmental
functions or services pursuant to this Agreement must make those payments from current
revenues available to the paying City or from funds otherwise lawfully available to the City for
use in the payment of the City’s obligations pursuant to this Agreement.
8.19 Force Majeure
. No Party shall be liable to any or all of the other Parties for any
failure, delay, or interruption in the performance of any of the terms, covenants, or conditions of
this Agreement due to causes beyond the Party’s respective control or because of applicable law,
including, but not limited to, war, nuclear disaster, strikes, boycotts, labor disputes, embargoes,
acts of God, acts of the public enemy, acts of superior governmental authority, floods, riots,
rebellion, sabotage, terrorism, or any other circumstance for which a Party is not legally
responsible or which is not reasonably within its power to control. The affected Party's obligation
shall be suspended during the continuance of the inability then claimed, but for no longer period.
To the extent possible, the Party shall endeavor to remove or overcome the inability claimed with
all reasonable dispatch.
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Town of Addison Signature Page
SIGNED AND AGREED this ________ day of ___________________, 2014.
TOWN OF ADDISON
By:___________________________________
Lea Dunn, City Manager
ATTEST:
_______________________________
Matthew McCombs, City Secretary
APPROVED AS TO FORM:
________________________________
City Attorney
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City of Carrollton Signature Page
SIGNED AND AGREED this ________ day of __________________, 2014.
CITY OF CARROLLTON
By:_________________________________
Leonard Martin, City Manager
ATTEST:
_______________________________
Krystle F. Nelinson, City Secretary
APPROVED AS TO FORM:
________________________________
Meredith A. Ladd, City Attorney
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City of Coppell Signature Page
SIGNED AND AGREED this ________ day of __________________________, 2014.
CITY OF COPPELL
By:________________________________
Clay Phillips, City Manager
ATTEST:
_______________________________
Christel Pettinos, City Secretary
APPROVED AS TO FORM:
________________________________
City Attorney
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City of Farmers Branch Signature Page
SIGNED AND AGREED this ________ day of ___________________, 2014.
CITY OF FARMERS BRANCH
By:_________________________________
Gary D. Greer, City Manager
ATTEST:
_______________________________
Angela Kelly, City Secretary
APPROVED AS TO FORM:
________________________________
Peter G. Smith, City Attorney
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NTECC Signature Page
SIGNED AND AGREED this ________ day of ___________________________, 2014.
NORTH TEXAS EMERGENCY
COMMUNICATIONS CENTER, INC.
By:_________________________________
Gary D. Greer President
APPROVED AS TO FORM:
____________________________________
Kevin B. Laughlin, General Counsel
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CONSOLIDATED PUBLIC SAFETY COMMUNICATIONS
AND DISPATCH OPERATIONS AGREEMENT
AMONG
THE TOWN OF ADDISON, TEXAS,
THE CITY OF CARROLLTON, TEXAS,
THE CITY OF COPPELL, TEXAS,
THE CITY OF FARMERS BRANCH, TEXAS, AND
NORTH TEXAS EMERGENCY COMMUNICATIONS CENTER, INC.
STATE OF TEXAS §
§
COUNTIES OF DALLAS §
AND DENTON §
CONSOLIDATED PUBLIC SAFETY COMMUNICATIONS
AND DISPATCH OPERATIONS AGREEMENT
CONSOLIDATED PUBLIC SAFETY COMMUNICATIONS AND
THIS
DISPATCH OPERATIONS AGREEMENT
(this “Agreement” or “Operations Agreement”) is
TOWN OF ADDISON,
dated and entered into as of the Effective Date by and among the
TEXAS,CITY OF CARROLLTON, TEXASCITY OF
(“Addison”), the (“Carrollton”), the
COPPELL, TEXASCITY OF FARMERS BRANCH, TEXAS,
(“Coppell”), and the
(“Farmers Branch”), all of whom are Texas home rule municipalities operating under the
authority of their respective governing bodies (Addison, Carrollton, Coppell, and Farmers
NORTH
Branch, are hereinafter sometimes referred to collectively as “the Cities”), and the
TEXAS EMERGENCY COMMUNICATIONS CENTER, INC.
(“NTECC”), a Texas non-
profit local government corporation created pursuant to Subchapter D of Chapter 431, Texas
Transportation Code, as amended and Chapter 394, Texas Local Government, as amended. The
Cities and NTECC are hereafter collectively referred to as the “Parties” or individually as a
“Party”.
RECITALS
WHEREAS
, the Cities are political subdivisions within the State of Texas engaged in the
provision of governmental services for the benefit of their citizens; and
WHEREAS
, the Cities jointly commissioned a study regarding the method of public
safety dispatching and communications conducted by each of the Cities, and the options,
advantages, and disadvantages to consolidating the public safety dispatch and communications
operations of the Cities into a single consolidated public safety communications center (the
“System Study”); and
WHEREAS
, the findings of the System Study indicated that the operation by the Cities
of a consolidated public safety communications center (“the Communications Center”) will
result in significant efficiencies and savings in both human and financial resources and allow for
a higher level of coordination of public safety services within the Cities that will enhance the
safety of residents and other inhabitants of each of the Cities; and
WHEREAS
, the System Study further recommended that the Communications Center
should be managed and operated by a separate entity created by the Cities pursuant to applicable
state law; and
WHEREAS
, having received and considered the System Study and the
recommendations of their respective city administrations, pursuant to the LGC Agreement, the
Cities created NTECC for the purpose of assisting and acting on behalf of the Cities in the
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performance of their governmental functions and services, including, but not limited to, the
construction, development, management, and operation of the Communications Center and other
joint projects as authorized by the Cities from time to time subject to the NTECC Governing
Documents, as may be amended from time to time; and
WHEREAS
, the LGC Agreement further provides that the Cities negotiate and sign one
or more agreements with NTECC pursuant to which the Cities will approve specific projects or
services to be operated and/or provided by NTECC, and pursuant to which each City will
provide the necessary capital contribution and/or other financing for NTECC’s operations; and
WHEREAS
, the Cities entered into theRadio System Agreement effective June 26,
2013, setting forth the Cities’ agreement regarding the purchase, installation, maintenance,
operation, management, and use of the Radio System to be used jointly by the Cities for
providing public safety dispatch and communications for the Cities’ respective Fire/EMS and
Police departments; and
WHEREAS
, the Cities have determined that in addition to managing and operating the
Communications Center, it would be in the best interest of the Cities for NTECC to assume
ownership, maintenance, and operation of certain aspects of the Radio System; and
WHEREAS
, in accordance with the LGC Agreement, the Parties desire to set forth the
terms and conditions pursuant to which NTECC shall own, manage, operate, and maintain the
Facilities for the benefit of the Cities, provide Emergency Communications Services, and
provide Radio System Services to the Cities, and the Cities’ obligations to pay for same; and
WHEREAS,
the Interlocal Cooperation Act, Texas Government Code, Chapter 791, as
amended (the “Act”), provides authority for local governments of the State of Texas to enter into
interlocal agreements with each other and with local government corporations for the purpose of
performing governmental functions and services as set forth in the Act;
NOW, THEREFORE
, in consideration of the mutual covenants and agreements herein
contained, the sufficiency of which are hereby acknowledged, and upon and subject to the terms
and conditions hereinafter set forth, the Parties agree as follows:
ARTICLE I
DEFINITIONS
1.01. Definitions and Interpretations
. In addition to the definitions stated in the
preamble hereof, the following words and phrases as used in this Agreement, unless the context
clearly shows otherwise, shall have the following meanings:
“Additional Entity” or “Additional Entities” means any city or cities in addition to the
Cities, or any county or other political subdivision with which NTECC may enter into a contract
pursuant to this Agreement, following consent by the Cities to the addition of each such
Additional Entity, for the provision of Emergency Communications Services through the
Communications Center.
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“Agreement” or “Operations Agreement” means this Agreement and any similar
agreements executed between NTECC and the Cities with respect to the ownership, operation,
management, and use of the Communication Center.
“Annual Expense Budget” means the total amount of money required for NTECC to pay
(1) all Operation and Maintenance Expenses, (2) the principal of, redemption premium, if any,
and interest on its Bonds, (3) any amounts required to be deposited in any special or reserve
funds, including any debt service reserve fund, repair and replacement fund, and/or any post-
closure maintenance fund, (4) all obligations with respect to any Credit Agreement, and all other
amounts as required to be established, maintained and/or paid by the provisions of any Bond
Resolution, and (5) any Debt Reimbursement payable to the Cities.
“Board” means NTECC’s Board of Directors.
“Bond Resolution” means any resolution of the Board authorizing the issuance of Bonds
and providing for their security and payment, as such resolution(s) may be (i) amended from
time to time as therein permitted and (ii) the substance and form of which is approved by the
Cities.
“Bonds” means any bonds, notes, or other obligations to be issued or entered into by
NTECC pursuant to this Agreement and the Governing Documents and similar agreements with
Additional Entities for the acquisition, construction, enlargement, improvement, extension,
repair, replacement, or closure of the Facilities or any part thereof, whether in one or several
issues, or any obligations issued by NTECC to refund any or all of same.
“Bylaws” means the Bylaws of NTECC and all amendments thereto as approved by the
Parties.
“Call for Service” means calls received through or dispatched from NTECC’s CAD (i) to
or from members of the public and (ii) to or from a police, fire, or emergency medical service
employee of one of the Cities.
“Center Lease” means that certain Lease Agreement between NTECC and CyrusOne,
LLC, dated and effective May 2, 2014, for the lease by NTECC of the Leased Premises.
“Certificate” means the Certificate of Formation of NTECC on file with the Texas
Secretary of State, and shall include all amendments thereto and restatements thereof.
“Communications Center” means that certain public safety communications and dispatch
center operated by NTECC on behalf of the Cities which is initially located at the Leased
Premises.
“Credit Agreement” means any credit agreement, as defined in Chapter 1371, Texas
Government Code, which NTECC enters into relating to its obligations with respect to the
Bonds, the substance and form of which is approved by the Cities; provided, however, for
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purposes of this Agreement, “Credit Agreement” shall not include Interest Rate Management
Agreements as defined in Chapter 1371, Texas Government Code.
“Denco” means Denco Area 9-1-1 District, a political subdivision of the State of Texas
created pursuant to Subchapter D of Chapter 772 of the Texas Health & Safety Code engaged in
providing the enhanced 9-1-1 equipment network for emergency services for the benefit of the
citizens of Denton County and all of the City of Carrollton, whether located within Dallas
County or Denton County.
“Denco PSAP Agreement” means that certain Interlocal Agreement to Serve as a Denco
Area 9-1-1 District Public Safety Answering Point by and between NTECC and Denco effective
October ___, 2014, and all subsequently approved amendments.
“Emergency Communications Services” means communication and dispatching services
between the public and the Cities police, fire, and emergency medical departments in the
furtherance of improved public safety and emergency response, including but not limited to the
following more specifically described services:
a. Receiving 9-1-1 Calls and routine calls for law enforcement, fire and medical
services;
b. Directing a response to said calls by either dispatching the appropriate emergency
response resources or forwarding the call to the appropriate agency for response;
c. Providing on-going communication support to personnel in the field;
d. Updating, maintaining and managing technology systems, support files and
resource materials in NTECC’s control to accomplish the above; and
e. Establishing and updating from time to time standard protocols for
communications to and from personnel in the field.
“Facilities” means, collectively, the Communications Center, the Radio System, and all
real and/or personal property, acquired or constructed, owned and/or leased by NTECC and used
or operated by NTECC, or others acting on behalf of NTECC, in providing Emergency
Communications Services or Radio System Services to the Cities or other Persons.
“Fiscal Year” means the twelve (12) month period beginning each October 1 and ending
the next subsequent September 30.
“Force Majeure” means acts of God, strikes, lockouts, or other industrial disturbances,
acts of public enemy, terrorist attacks, orders of any kind of the Government of the United States
or the State of Texas or any civil or military authority, insurrections, riots, epidemics, landslides,
lightning, earthquakes, fires, hurricanes, storms, floods, washouts, droughts, arrests, restraint of
government and people, civil disturbances, explosions, breakage or accidents to machinery, or
any other causes not reasonably within the control of the party claiming such inability.
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“LGC Agreement” means that certain Interlocal Cooperation Agreement Regarding
Establishment of the Metrocrest Quad Cities Local Government Corporation entered by and
among the Cities effective January 27, 2014, setting forth the agreement of the Cities to establish
NTECC and to negotiate in good faith and seek to enter into an Operations Agreement among
themselves and NTECC setting forth the agreement among the Cities and NTECC regarding the
financing, development, operation, and management of the Facilities, including but not limited
to, the amounts to be paid by the Cities to NTECC for operation and management of the
Facilities and methodologies for determining the allocation of said costs.
“Leased Premises” means approximately 11,800 gross square feet in the northeast corner
of the building located at 1649 West Frankford Road, Carrollton, Denton County, Texas, owned
by CyrusOne, LLC, and leased by NTECC as tenant pursuant to the Center Lease.
“NTECC Governing Documents” means, collectively, the Certificate and the Bylaws.
“Operation and Maintenance Expense” means any cost of operation and maintenance of
the Facilities including, but not limited to:
(a) repairs and replacements to the extent funds are not held in a special fund;
(b) the cost of utilities, supervision, engineering, accounting, auditing, regulatory
costs, legal services, insurance premiums, and any other supplies, services, administrative
costs, and equipment necessary for proper operation and maintenance of the Facilities;
and
(c) costs relating to NTECC employees including, but not limited to, wages,
employer contribution to Social Security, group medical, dental, life, and/or disability
insurance, workers compensation coverage, retirement benefits, and other costs related to
employee pay and benefits paid by NTECC as an employer;
(d) payments made for the use or operation of any property, payments of fines, and
payments made by NTECC in satisfaction of judgments or other liabilities resulting from
claims not covered by NTECC's insurance or not paid by one particular City arising in
connection with the operation, maintenance, repair, and/or replacement of the Facilities;
and
(e) costs relating to the operation, repair, maintenance, and replacement of the Radio
System to the extent such duties and obligations are assumed by NTECC pursuant to this
Agreement or as may be subsequently agreed;
(f) costs relating to performance of NTECC’s obligations under the Center Lease
including the payment of rent, utilities, tenant improvements, and other costs set forth in
the Center Lease;
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(g) such other costs identified as an Operation and Maintenance Expense in the
Annual Budget.
Depreciation shall not be considered an item of Operation and Maintenance Expense.
“Person” means an individual, corporation, organization, government or governmental
subdivision or agency, business trust, partnership association, or any other legal entity that is not
one of the Cities, including, without limitation, any Additional Entity.
“Radio System” means a wide area, multi-site digital trunked radio system compliant
with P-25 interoperability standards to be used jointly by the Cities for providing public safety
dispatch and communications for the Cities’ respective Fire/EMS and Police departments
purchases from and installed by Harris Corporation pursuant to the Radio System Purchase
Agreement and any other public safety communications system used by NTECC to conduct
Emergency Communications Services for the Cities.
“Radio System Agreement” means that certain Metrocrest Quad Cities Public Safety
Radio System Interlocal Agreement effective June 26, 2013 for the purpose of establishing the
Cities’ agreement regarding the purchase, installation, maintenance, operation, management, and
use of the Radio System.
“Radio System Purchase Agreement” means that certain System Purchase Agreement
between Farmers Branch and Harris Corporation RF Communications Division dated and
effecting June 27, 2013, inclusive of all subsequent changes orders and amendments, relating to
the purchase, installation and maintenance of the Radio System.
“Radio System Services” means the actions necessary and related to owning operating,
maintaining, and repairing the Shared Components (as defined in the Radio System Agreement)
of the Radio System.
1.02.Interpretation
. The caption headings of this Agreement are for reference
purposes only and shall not affect its interpretation in any respect. Unless the context otherwise
requires, words of the masculine gender shall be construed to include correlative words of the
feminine and neuter genders and vice versa. This Agreement and all the terms and provisions
shall be liberally construed to effectuate the purpose set forth herein and to sustain the validity of
this Agreement.
ARTICLE II
TERM OF AGREEMENT
2.01 Initial Term
. This Agreement shall commence on the Effective Date and end on
th
the last day of the twentieth (20) complete Fiscal Year after NTECC commences providing
Emergency Communications Services to the Cities (“the Initial Term”).
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2.02Renewal Term
. After the end of the Initial Term, this Agreement shall be
extended automatically through each subsequent Fiscal Year (each being a “Renewal Term”)
unless terminated as provided in this Agreement.
2.03Early Withdrawal During Initial Term
.
(a) Notwithstanding anything to the contrary herein, a City may terminate without
cause its participation as a Party to this Agreement (said City called hereafter the “Withdrawing
Party”) prior to the end of the Initial Term subject to the following:
(1) The withdrawal date must fall on the last day of a Fiscal Year;
(2) The Withdrawing Party must deliver notice to the other Parties not later
than two (2) years prior to the date of desired termination;
(3) The Withdrawing Party shall not be entitled to reimbursement from the
other Parties for payments made pursuant to this Agreement prior to the date of
termination; and
(4) On or before the Withdrawing Party’s withdrawal date, the Withdrawing
Party shall pay to NTECC all amounts due pursuant to Article IV incurred or accrued
prior to the date of the withdrawal.
(b) Except as set forth in this Section 2.03, the Withdrawing Party shall have no
obligation to pay any amounts which come due after the effective date of the Withdrawing
Party’s withdrawal.
(c) The Withdrawing Party shall not be entitled to any distribution or payment from
the other Cities or NTECC at the time of withdrawal from participation in this Agreement;
provided, however, the Withdrawing Party shall continue to have the right to its share of the
assets of NTECC upon termination and liquidation of NTECC pursuant to the NTECC
Governing Documents and applicable state law. The other Cities shall have the right to offset
the Withdrawing Party’s liquidation share of NTECC based on any lawful operation and
maintenance expenses and additional capital expenditures in accordance with applicable state
law, the NTECC Governing Documents, and generally acceptable accounting practices.
(d) The Withdrawing Party shall have no further right to the receipt of Emergency
Communications Services from NTECC except pursuant to a subsequent agreement with
NTECC authorized by the Cities.
ARTICLE III
NTECC SERVICES
Pursuant to the provisions of this Agreement and subject to the NTECC Governing
Documents, NTECC is hereby authorized to provide, and agrees to provide, Emergency
Communications Services and Radio System Services for and on behalf of the Cities and shall
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have the authority necessary to take such action as reasonable and necessary to provide
Emergency Communications Services and Radio System Services to the Cities.
ARTICLE IV
PAYMENTS
4.01Annual Expense Budget
.. The Parties acknowledge and agree that payments to
be made under this Agreement and similar agreements with Additional Entities, investment
income, revenues received from other Persons receipt of Emergency Communications Services
through use of the Facilities and the provision of Radio System Services to the Cities, and other
revenues attributable to the use of the Facilities to provide Emergency Communications Services
will be the only sources available to NTECC to provide the Annual Expense Budget; and that the
Annual Expense Budget shall at all times be not less than an amount sufficient to pay or provide
for the payment of:
(a) Operation and Maintenance Component.
An “Operation and
Maintenance Component” equal to the amount paid or payable for all Operation and
Maintenance Expenses; and
(b) Bond Service Component
. A “Bond Service Component” equal to:
(1) the principal of, redemption premium, if any, and interest on,
NTECC’s Bonds, as such principal, redemption premium, if any, and interest
become due, less interest to be paid out of Bond proceeds or other sources if
permitted by any Bond Resolution; and
(2) during each Fiscal Year, the proportionate part of any special or
reserve funds required to be established and/or maintained by the provisions of
any Bond Resolution including the Debt Service Reserve Fund established by the
Bond Resolution authorizing the initial issuance of Bonds; and
(3) an amount in addition thereto sufficient to restore any deficiency in
any of such funds required to be accumulated and maintained by the provisions of
any Bond Resolution; and
(4) an amount sufficient to pay all obligations with respect to any
Credit Agreement, as required to be established and/or maintained by the
provisions of any Bond Resolution; and
(5) the fees, charges, and reasonable expenses of a Trustee for paying
principal of, redemption premium, if any, and interest on, all Bonds.
4.02 Cities’ Share of Annual Expense Budget
. For providing Emergency
Communications Services to the Cities by NTECC under this Agreement, each City agrees to
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pay NTECC an amount equal to a portion of NTECC’s Annual Expense Budget determined as
follows:
(a) Years 0 through 1
: For the period commencing on April 1, 2014
(notwithstanding that such date precedes the Effective Date of this Agreement), and
ending on the last day of the first (1st) complete Fiscal Year following the date NTECC
commences providing Emergency Communications Services to the Cities, the Cities’
agree to pay NTECC an amount equal to the following percentages of NTECC’s Annual
Expense Budget (excluding the Radio System Service Charges and the Denco PSAP
Charges):
(1) Addison: 19%
(2) Carrollton: 36%
(3) Coppell: 21%
(4) Farmers Branch: 24%
nd
(b) Years 2 and After
: Commencing with the second (2) complete Fiscal
Year following the date NTECC commences providing Emergency Communications
Services to the Cities and each Fiscal Year thereafter, the Cities’ share of the percentage
of NTECC’s Annual Expense Budget (excluding the Radio System Service Charges and
the Denco PSAP Charges) shall be based on shall be adjusted based on the percentage of
each City’s Calls for Service occurring during the most recent prior calendar year in
relation to the total Calls for Service for all of the Cities for the same calendar year. By
way of example, for the Fiscal Year beginning October 1, 2018, the percentage share of
the Annual Expense Budget (excluding the Radio System Service Charges and the Denco
PSAP Charges) will be based on the Calls for Service generated by the Communications
Center during calendar year 2017).
4.03 Division of Radio System Services Charges
. If the Parties agree the Radio
System Purchase Agreement and any and all related agreements should be assigned to NTECC,
and, in fact, such assignment occurs such that NTECC assumes all operational as well as
financial responsibilities under such agreements, each City agrees to pay NTECC a percentage of
the costs and expenses related to providing Radio System Services based on the City’s
percentage of each City’s ownership of the Radio System’s Shared Components as set forth in
the Radio System Agreement, which share shall be reflected in the Annual Expense Budget. As
of the Effective Date, the Cities understand, acknowledge, and agree that the allocation of costs
for the Radio System’s Shared Components as set forth in the Radio System Agreement is as
follows:
(1) Addison 1/6
(2) Carrollton 1/2
(3) Coppell 1/6
(4) Farmers Branch 1/6
4.04 Division of Denco PSAP Agreement Costs
. The Parties understand,
acknowledge, and agree, that (i) NTECC has entered into the Denco PSAP Agreement setting
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forth the terms and conditions by which NTECC will serve as a 9-1-1 Public Safety Answering
Point. (ii) telephone customers in Carrollton, but not the other Cities, currently pay a fee levied
pursuant to state law (“Denco 911 Fee”) to provide funds to Denco to provide Enhanced 9-1-1
call services within Denco’s jurisdictional boundaries, and (iii) it would be inequitable for
Carrollton to be allocated a share of the Annual Expense Budget related to certain expenses due
from NTECC under the Denco PSAP Agreement that are also being funded in part through
payment of the Denco 911 Fee. In consideration of the understanding in the proceeding
sentence, the Parties agree that:
(a) As long as the portion of the expenses related to Carrollton are being paid
by Denco, the expenses to be paid by NTECC pursuant to Sections 7 and 8 of the Denco
PSAP Agreement shall be allocated only to Addison, Coppell, and Farmers Branch based
on each of said Cities’ respective populations as determined by the most recent decennial
census divided the total populations of Addison, Coppell, and Farmers Branch based on
the most recent decennial census; and
(b) All other expenses incurred by NTECC pursuant to the Denco PSAP
Agreement shall be allocated among all of the Cities in accordance with the percentage
shares determined pursuant to Section 4.02, above.
4.05 Quarterly Payments by Cities
. NTECC shall prepare and deliver an invoice to
each City for the City’s share for Emergency Communications Services, Radio System Services,
and Denco PSAP Agreement Costs as determined by the Annual Expense Budget and Sections
4.02, 4.03, and 4.04, above. Such invoices shall be issued quarterly with the due dates to be the
later of (i) October 1, January 1, April 1, and July 1 of each Fiscal Year and (ii) thirty (30) days
after receipt of the invoice from NTECC. The initial invoice shall be delivered and payable on
the day of the Fiscal Year quarter after the approval of the first Annual Expense Budget for the
portion of the Fiscal Year after the Effective Date of this Agreement.
4.06 Delinquent Payments
. Payments not made by a City on or before the thirtieth
(30th) day following receipt of the invoice for same shall be deemed delinquent. Interest shall
accrue on delinquent payments at the rate authorized pursuant to Ch. 2251 of the Texas
Government Code, as amended. NTECC is authorized to discontinue service under this
Agreement to any City which fails to make any delinquent payment on or before the tenth (10th)
day after NTECC provides written notice to such City in accordance with Tex. Govt. Code
§2251.051. NTECC shall not be obligated to recommence provision of service to a City to
whom services have been discontinued pursuant to this Section 4.06 until all past due amounts,
including any accrued interests and reasonable costs of collection authorized by law, have been
paid to NTECC.
4.07 NTECC Annual Expense Budget
. NTECC shall adopt and approve an Annual
Expense Budget in accordance with applicable provisions of the Governing Documents. The
Annual Expense Budget shall, as a minimum, reflect the Annual Expense Budget and all
reasonable anticipated revenues for the Fiscal Year for which the Annual Expense Budget is to
adopted.
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4.08 Annual Budgets of Cities; Appropriation
. Each City shall make provision in its
annual budget and shall appropriate an amount sufficient, at a minimum, for the payment of all
amounts required to be paid by the City under this Agreement. Failure of a City to include in the
City’s annual budget funds to pay its share of NTECC’s Annual Expense Budget for any Fiscal
Year shall constitute a notice of withdrawal of that City’s participation in this Agreement; in
which case said City’s right to use the Communications Center or receive Emergency
Communications Services or Radio System Services from NTECC shall be immediately
suspended until said City appropriates funds to pay its share of the NTECC’s Annual Expense
Budget and, in fact, pays such funds as provided in Section 4.05, above. A City which fails for
two consecutive Fiscal Years to include in its annual budget the funds necessary to pays its share
of NTECC’s Annual Expense Budget shall be deemed to be a Withdrawing Party pursuant to
Article II of this Agreement.
4.09 Interest Income
. All interest income earned by the investment of any funds
created pursuant to any Bond Resolution shall be credited towards the payment of the Bond
Service Component and taken into account in determining the Annual Expense Budget; except as
to any fund or account created pursuant to the terms of a Bond Resolution or any financing
document authorized by such Bond Resolution and funded from any Bond proceeds, together
with all interest income earned by the investment thereof may, at the option of NTECC, be
credited to such fund or account and used for the purposes for which the Bonds are issued, or be
credited towards the payment of the Bond Service Component.
4.10 Place of Payment
. Except to the extent otherwise provided by any Bond
Resolution or as may otherwise be amended by written notice by NTECC to the Cities, all
amounts due under this Agreement shall be paid and be due at the principal administrative
offices of NTECC.
4.11 Absolute And Unconditional Obligation To Pay Bond Service Component
And Debt Reimbursement Component
.
(a)NTECC Mistake on Amount Not Excuse.
Notwithstanding anything
herein to the contrary, no failure of NTECC to estimate, and no mistake by NTECC in
any estimate of, the amount of or schedule for the Bond Service Component of the
Annual Expense Budget, if any, due from each City in any Fiscal Year shall relieve each
City from (or defer) its respective absolute and unconditional obligation to make payment
of the Bond Service Component of the Annual Expense Budget in full when due.
b)Obligation to Pay Debt Service.
( Notwithstanding anything to the
contrary contained in this Agreement, the Cities each agree that they shall be
unconditionally obligated to pay their respective proportionate share of the Bond Service
Component of the Annual Expense Budget, if any.
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ARTICLE V
MISCELLANEOUS OPERATIONAL MATTERS
.01 NTECC Employees.
5 To the extent feasible, the Parties understand and agree that
as soon as reasonably feasible, but in any case prior to the commencement of the provision of
Emergency Communications Services to the Cities, NTECC agrees to hire the Cities’ employees
who, prior to NTECC assuming the provision of Emergency Communications Services,
performed substantially similar duties for the Cities with whom they were employed subject to
the following:
(a) The amount and/or rate of wages and type and amount of employee
benefits to be paid and/or provided to people hired by NTECC shall be at the sole
discretion of NTECC;
(b) The City’s employee must be willing to accept a position with NTECC not
later than five (5) business days after the date the position is offered to the City
employee;
(c) NTECC, through the Executive Director, shall have solely authority in
determining to what position the person should be hired; and
(d) The person shall be subject to promotion, demotion, reassignment,
suspension, and termination pursuant to NTECC’s policies and procedures.
5.02 Executive Director Not Subject To Section 5.01.
Notwithstanding Section 5.01,
above, NTECC shall have the right to employ NTECC’s executive director without the
obligation to fill such position with an employee of any of the Cities.
5.03 Issuance of Debt
. Notwithstanding other provisions of this Agreement that refer
to the issuance of bonds or other debt by NTECC, the Parties understand, acknowledge, and
agree that NTECC is not authorized to issue bonds, certificates of obligation, or other debt
instruments without the prior unanimous consent of the Cities granted pursuant to the NTECC
Governing Documents.
5.04 Establishment of Operational Policies and Procedures
. The Parties
understand, acknowledge, and agree that, subject to the NTECC Governing Documents, NTECC
shall be solely responsible for the adoption, implementation, and enforcement of policies and
procedures necessary for the operation and management of NTECC and the Facilities.
ARTICLE VI
ADDITIONAL CAPACITY AND FACILITIES
As the responsible entity for the establishment, administration, management, operation,
and maintenance of the Facilities, NTECC will, subject to the approval of the Cities as required
by the NTECC Governing Documents, from time to time determine when and to what extent it is
necessary to provide Additional Facilities to provide Emergency Communications Services
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and/or Radio System Services to the Cities and, if necessary, to issue Bonds, subject to the
provisions of this Agreement, to accomplish its purposes.
ARTICLE VII
REMEDIES
7.01. Remedies
. Notwithstanding anything in this Agreement to the contrary, as
governmental entities, the Parties have not waived immunity from suit and liability under Texas
law, and the execution and delivery of this Agreement does not constitute such a waiver. The
foregoing sentence notwithstanding and to the extent permitted by law, the obligations,
agreements, and covenants of NTECC and each City (including, without limitation, the
obligation of each City to pay its share of the Annual Expense Budget, as provided herein)
contained in this Agreement may be enforced by any Party and any holder of Bonds of NTECC
by such suits, actions, or special proceedings in equity or at law, or by proceedings in the office
of any board or officer having jurisdiction, either for mandamus or the specific performance of
any covenant or agreement contained herein.
7.02. Legal Authority
. In entering into this Agreement and performing all duties and
obligations hereunder, the Cities and NTECC exercise their authority under and in accordance
with the constitution and laws of the State including, but not limited to the Act, the Cities’
Charters; and all other laws that may authorize this Agreement, all of which provisions and laws,
cited or uncited herein, shall cumulatively provide the authority for this Agreement.
ARTICLE VIII
MISCELLANEOUS
8.01Notice
. Any notice required or permitted to be delivered hereunder shall be
deemed received when sent in the United States Mail, Postage Prepaid, Certified Mail, Return
Receipt Requested, by hand-delivery or facsimile transmission and addressed to the respective
Party at the following address:
If intended forAddison:With copy(ies) to:
Town of Addison City Attorney
Attn: City Manager Town of Addison
5300 Belt Line Road 5300 Belt Line Road
Dallas, Texas 75254 Dallas, Texas 75254
If intended for Carrollton: With copy(ies) to:
City of Carrollton City Attorney
Attn: City Manager City of Carrollton
1945 E. Jackson Road 1945 E. Jackson Road
Carrollton, Texas 75006 Carrollton, Texas 75006
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If intended for Coppell: With copy(ies) to:
City of Coppell Robert E. Hager
Attn: City Manager Nichols, Jackson, Dillard, Hager & Smith, LLP
255 E. Parkway Boulevard 500 N. Akard, Suite 1800
Coppell, Texas 75019 Dallas, Texas 75201
If intended for Farmers Branch: With copy(ies) to:
City of Farmers Branch Peter G. Smith
Attn: City Manager Nichols, Jackson, Dillard, Hager & Smith, LLP
13000 William Dodson Parkway 500 N. Akard, Suite 1800
Farmers Branch, Texas 75234 Dallas, Texas 75201
If intended for NTECC With copy to:
North Texas Emergency Communications Kevin B. Laughlin
Center, Inc. Nichols, Jackson, Dillard, Hager & Smith, LLP
Attn: President 500 N. Akard, Suite 1800
13000 William Dodson Parkway Dallas, Texas 75201
Farmers Branch, Texas 75234
8.02Governing Law
. The validity of this Agreement and any of its terms and
provisions as well as the rights and duties of the Parties shall be governed by the laws of the
State of Texas; and venue for any action concerning this Agreement shall be in the State District
Court of Dallas County, Texas. The Parties agree to submit to the personal and subject matter
jurisdiction of said court.
8.03 Party Responsibility
. To the extent allowed by law, and without waiving any
governmental immunity available to the Parties under Texas law, or any other defenses the
Parties are able to assert under Texas law, each Party agrees to be responsible for its own
negligent or otherwise tortious acts or omissions in the course of performance of this Agreement.
8.04 Immunity
. It is expressly understood and agreed that, in the performance of this
Agreement, none of the Parties waive, nor shall be deemed hereby to have waived, any immunity
or defense that would otherwise be available to them against claims arising in the exercise of
governmental powers and functions. By entering into this Agreement, the Parties do not create
any obligations, express or implied, other than those set forth herein, and this Agreement shall
not create any rights in any persons or entities who are not parties to this Agreement.
8.05Entire Agreement
. This Agreement represents the entire agreement among the
Parties with respect to the subject matter covered by this Agreement. There is no other
collateral, oral or written agreement between the parties that in any manner relates to the subject
matter of this Agreement.
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8.06Exhibits
. All exhibits to this Agreement are incorporated herein by reference for
all purposes wherever reference is made to the same.
8.07Recitals
. The recitals to this Agreement are incorporated herein.
8.08Amendment
. This Agreement may be amended by the mutual written agreement
of all of the Parties.
8.09Place of Performance.
Performance and all matters related thereto shall be in
Dallas County, Texas.
8.10Authority to Enter Agreement.
Each Party has the full power and authority to
enter into and perform this Agreement, and the person signing this Agreement on behalf of each
Party has been properly authorized and empowered to sign this Agreement. The persons signing
this Agreement hereby represent that they have authorization to sign on behalf of their respective
Party.
8.11Severability
. In the event any one or more of the provisions contained in this
Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect,
such invalidity, illegality, or unenforceability shall not affect the other provisions, and the
Agreement shall be construed as if such invalid, illegal, or unenforceable provision had never
been contained in this Agreement.
8.12Counterparts
. This Agreement may be executed in any number of counterparts,
each of which shall be deemed an original and constitute one and the same instrument.
8.13Assignment
. No Party may assign, transfer, or otherwise convey this Agreement
without the prior written consent of the other Parties.
8.14Consents
. Unless expressly stated otherwise, whenever the consent or the
approval of a Party is required herein, such Party shall not unreasonably withhold, delay or deny
such consent or approval.
8.15Good Faith Negotiation; Dispute Mediation
. Whenever a dispute or
disagreement arises under the provisions of this Agreement, the Parties agree to enter into good
faith negotiations to resolve such disputes. If the matter continues to remain unresolved, the
Parties shall refer the matter to outside mediation, the costs of which shall be shared equally,
prior to engaging in litigation (unless delaying the filing of a lawsuit might result in the lawsuit
being barred, including but not limited to a bar by a statute of limitations). The provisions of this
Section 8.15 shall survive termination.
8.17Survival of Covenants
. Any of the representations, warranties, covenants, and
obligations of the Parties, as well as any rights and benefits of the Parties, pertaining to a period
of time following the termination of this Agreement shall survive termination.
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8.18Source of Payment.
Each City paying for the performance of governmental
functions or services pursuant to this Agreement must make those payments from current
revenues available to the paying City or from funds otherwise lawfully available to the City for
use in the payment of the City’s obligations pursuant to this Agreement.
8.19 Force Majeure
. No Party shall be liable to any or all of the other Parties for any
failure, delay, or interruption in the performance of any of the terms, covenants, or conditions of
this Agreement due to causes beyond the Party’s respective control or because of applicable law,
including, but not limited to, war, nuclear disaster, strikes, boycotts, labor disputes, embargoes,
acts of God, acts of the public enemy, acts of superior governmental authority, floods, riots,
rebellion, sabotage, terrorism, or any other circumstance for which a Party is not legally
responsible or which is not reasonably within its power to control. The affected Party's obligation
shall be suspended during the continuance of the inability then claimed, but for no longer period.
To the extent possible, the Party shall endeavor to remove or overcome the inability claimed with
all reasonable dispatch.
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Town of Addison Signature Page
SIGNED AND AGREED this ________ day of ___________________, 2014.
TOWN OF ADDISON
By:___________________________________
Lea Dunn, City Manager
ATTEST:
_______________________________
Matthew McCombs, City Secretary
APPROVED AS TO FORM:
________________________________
City Attorney
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City of Carrollton Signature Page
SIGNED AND AGREED this ________ day of __________________, 2014.
CITY OF CARROLLTON
By:_________________________________
Leonard Martin, City Manager
ATTEST:
_______________________________
Krystle F. Nelinson, City Secretary
APPROVED AS TO FORM:
________________________________
Meredith A. Ladd, City Attorney
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City of Coppell Signature Page
SIGNED AND AGREED this ________ day of __________________________, 2014.
CITY OF COPPELL
By:________________________________
Clay Phillips, City Manager
ATTEST:
_______________________________
Christel Pettinos, City Secretary
APPROVED AS TO FORM:
________________________________
City Attorney
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City of Farmers Branch Signature Page
SIGNED AND AGREED this ________ day of ___________________, 2014.
CITY OF FARMERS BRANCH
By:_________________________________
Gary D. Greer, City Manager
ATTEST:
_______________________________
Angela Kelly, City Secretary
APPROVED AS TO FORM:
________________________________
Peter G. Smith, City Attorney
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NTECC Signature Page
SIGNED AND AGREED this ________ day of ___________________________, 2014.
NORTH TEXAS EMERGENCY
COMMUNICATIONS CENTER, INC.
By:_________________________________
Gary D. Greer President
APPROVED AS TO FORM:
____________________________________
Kevin B. Laughlin, General Counsel
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AGENDA ITEM MEMO
MEETING DATE
: November 18, 2014
TO
: Board of Directors, North Texas Emergency Communications Center, Inc.
FROM
: Ashley D. Mitchell, Administrative Services Director, City of Carrollton
AGENDA ITEM #7 Consider and take appropriate action on adoption of the
–
Corporation’s Budget for Fiscal Year 2014-15
BACKGROUND:
The NTECC Bylaws requires that the Board approve a fiscal year budget. As requested by the
Board at their last meeting, a budget had been drafted that begins January 1, 2015 and ends
September 30, 2015.
ATTACHMENTS:
Draft FY 2015-2015 Budget
TotalforFY
NTECCFY2015TotalEstimatedCostofOperationsDec14Jan15Feb15Mar15Apr15May15Jun15Jul15Aug15Sep152015Notes
Basedontotalcompensationcostestimatesworksheet
SalaryCosts
developed08/18/2014
CommunicationsCenterDirector8,458$$8,458$8,458$8,458$8,458$8,458$8,458$8,458$8,458$8,458$84,583
HiringDatesEstimated
AdministrativeServicesManager6,004$$6,004$6,004$6,004$6,004$6,004$6,004$6,004$6,004$6,004$60,044
HiringDatesEstimated
Q/AandL/RCustodian4,888$$4,888$4,888$4,888$4,888$4,888$4,888$4,888$4,888$43,996
HiringDatesEstimated
TrainingSupervisor4,888$$4,888$4,888$4,888$4,888$4,888$4,888$4,888$4,888$43,996
HiringDatesEstimated
TechnicalSystemsManager7,356$$7,356$7,356$7,356$7,356$7,356$7,356$7,356$7,356$66,201
HiringDatesEstimated
TechnicalSystemsTechnician4,581$$4,581$4,581$4,581$4,581$4,581$4,581$4,581$4,581$41,227
HiringDatesEstimated
CommunicationsSupervisors(6)$29,331$29,331$29,331$29,331$29,331$29,331$175,984
HiringDatesEstimated
Telecommunicators/CTOs(6)$25,204$25,204$25,204$25,204$25,204$25,204$151,224
HiringDatesEstimated
Telecommunicators(43)
$159,115$159,115$159,115$159,115$159,115$159,115$954,689
HiringDatesEstimated
Subtotals14,463$$36,176$36,176$36,176$249,825$249,825$249,825$249,825$249,825$249,825$1,621,944
Basedontotalcompensationcostestimatesworksheet
BenefitandEmploymentTaxesCosts
developed08/18/2014
Medical(includespharmacy,EEClinicandTeladoc)30,634$$30,634$30,634$30,634$30,634$30,634$183,807
HiringDatesEstimated
Dental$1,940$1,940$1,940$1,940$1,940$1,940$11,639
HiringDatesEstimated
Vision$$$$$$$
HiringDatesEstimated
EmployeeLifeInsurance$502$502$502$502$502$502$3,009
HiringDatesEstimated
EmployeeAD&D$103$103$103$103$103$103$620
HiringDatesEstimated
EAP$81$81$81$81$81$81$483
HiringDatesEstimated
SocialSecurityandMedicare$19,112$19,112$19,112$19,112$19,112$19,112$114,670
HiringDatesEstimated
WorkersCompensationInsurance$1,124$1,124$1,124$1,124$1,124$1,124$6,745
HiringDatesEstimated
TCDRSRetirementSystem$34,976$34,976$34,976$34,976$34,976$34,976$209,853
HiringDatesEstimated
TMLLongTermDisability$500$500$500$500$500$500$2,998
HiringDatesEstimated
Subtotals$$$$$88,971$88,971$88,971$88,971$88,971$88,971$533,825
TechnicalSystemsMaintenanceCosts
InitialestimateforAddisonandFarmersBranch
SelectieveRouting,ALIDatabase,ALICircuitandrelated
911TelephoneSystemandServices1,500$$1,500$1,500$1,500$1,500$1,500$1,500$1,500$1,500$1,500$15,000
costs
911TrunkLines$$$$$$$$$$$
CoveredbyDencoAgreement
BackupPOTSLines370$$370$370$370$370$370$370$370$2,960
Amortizedannualestimate
CADSystem(hardwareandsoftware)$$$$$$$$
Year1Maintenanceincludedinpurchase
FirehouseinterfacestoCAD$1,000$1,000$1,000$1,000$1,000$1,000$1,000$7,000
Amortizedannualestimate
PoliceRMSinterfacestoCAD$1,667$1,667$1,667$1,667$1,667$1,667$1,667$11,667
Amortizedannualestimate
ProQAMedicalandPoliceinterfacedwithCAD1,667$$1,667$1,667$1,667$1,667$1,667$1,667$11,667
Amortizedannualestimate
RadioConsoleSystem$$$$$$$$$$$
Coveredinradiosystem
Microwaveadditionstoradiosysteminfrastructure$$$$$$$$$$$
Coveredinradiosystem
BackupRadios&AntennaSystem$$$$$$$$$$$
Coveredinradiosystem
HeadsetsandInterfaces$$$$$$$$$$$
NoanticipatedrepairsorreplacementsinYear1
MasterTimeSynchronization$$$$$$$$$$300$300
Onetimeannualestimateforminormaint
Logging&RecordingSystem609$$609$609$609$609$609$609$609$609$609$6,086
Amortizedannualestimate
LargeScreenDisplays$$$$$$$$$$$
NoanticipatedrepairsorreplacementsinYear1
NetworkBackbone&AdminTelephony(Cisco)542$$542$542$542$542$542$542$542$542$542$5,417
Amortizedannualestimate
InternetConnectivity1,400$$1,400$1,400$1,400$1,400$1,400$1,400$1,400$1,400$1,400$14,000
Amortizedannualestimate
Notneededduetoradiosystemmicrowave
MetroEthernetConnectivitytoPDRMSSystems$$$$$$$$$$$
connectivity
PRICircuitsforGeneralTelephony3,800$$3,800$3,800$3,800$3,800$3,800$3,800$3,800$3,800$3,800$38,000
Amortizedannualestimate
DispatchAdminPCs$$$$$$$$$$$
NoanticipatedrepairsorreplacementsinYear1
Administrativeservers,racks,KVM,etc.$$$$$$$$$$$
NoanticipatedrepairsorreplacementsinYear1
AdminPCs,printers,FAX,etc.$$$$$$$$$$$
NoanticipatedrepairsorreplacementsinYear1
InterfacestoAncillarySystems440$$440$440$440$440$440$440$440$440$440$4,400
Amortizedannualestimate
UPSSystemMaintenance$$$$$$$$$$$
CoveredinCyrusOnelease
TechRoomFireSuppressionMaint$$$$$$$$$$$
CoveredinCyrusOnelease
GeneratorMaintenance$$$$$$$$$$$
CoveredinCyrusOnelease
HVACMaintenance
$$$$$$$$$$$
CoveredinCyrusOnelease
Subtotals8,290$$8,290$8,660$12,994$12,994$12,994$12,994$12,994$12,994$13,294$116,496
OtherMaintenanceandOperationsCosts
LanguageLineServices$$$$$$$$$$$
IncludedatnocostinDencoagreement
Rent(includesallutilitiesandfacilityservices)26,550$$26,550$26,550$26,550$26,550$26,550$26,550$26,550$26,550$26,550$265,500
BasedonCyrusOnelease
ConsoleFurniture&Chairs$$$$$$$$$$2,000$2,000
Repairsoradditions
Training&Travel3,813$$3,813$3,813$3,813$3,813$3,813$3,813$3,813$3,813$3,813$38,125
Amortizedannualestimate
OfficeSupplies350$$350$350$350$350$350$350$350$350$350$3,500
Amortizedannualestimate
Misc.HardwareandSoftware833$$833$833$833$833$833$833$833$833$833$8,333
Amortizedannualestimate
JanitorialService$$$$$$$$$$$
CoveredinCyrusOnelease
Smalltools&equipment417$$417$417$417$417$417$417$417$417$417$4,167
Amortizedannualestimate
GeneralFacilityMaint&Repair$$$$$$$$$$$
CoveredinCyrusOnelease
Photocopiers/FAXequipment500$$500$500$500$500$500$500$500$500$500$5,000
Amortizedannualestimate
Onetimeexpensefor1styearmaintandaddsin
Uniforms$$$$16,500$$$$$$$16,500
subsequentyears
HR&BenefitServicesfromPrincipal2,000$$2,000$2,000$2,000$2,000$2,000$2,000$2,000$2,000$2,000$20,000
Amortizedannualestimate
AccountingServicesfromPrincipal2,000$$2,000$2,000$2,000$2,000$2,000$2,000$2,000$2,000$2,000$20,000
Amortizedannualestimate
LegalServices1,000$$1,000$1,000$1,000$1,000$1,000$1,000$1,000$1,000$1,000$10,000
Amortizedannualestimate
TBD
$$$$$$$$$$
Subtotal37,463$$37,463$37,463$53,963$37,463$37,463$37,463$37,463$37,463$39,463$393,125
TotalEstimatedOperationalCosts$60,216$81,929$82,299$103,132$300,282$300,282$300,282$300,282$300,282$302,582$2,131,565
AGENDA ITEM MEMO
MEETING DATE
: November 18, 2014
TO
: North Texas Emergency Communications Center Board of Directors
FROM
: Steve Parker, Fire Chief, Farmers Branch
AGENDA ITEM # 8 - Discuss Texas Health and Human Services Commission (HHSC)
Delivery System Reform Incentive Payment (DSRIP) program and take appropriate
action.
BACKGROUND:
The Texas HHSC Delivery Systems Reform Incentive Payment (DSRIP) is a program that has
funded projects related to infrastructure development, quality improvement, and program
innovation. The North Texas Emergency Communications Center falls does meet the
requirements. Farmers Branch has reached out to Christina Minter who is the primary contact at
our Regional Health Partnership (RHP) 9 anchor which is Parkland Health. She has expressed
interest in meeting with us to discuss possible funding through the DSRIP.
RECOMMENDATION:
Discuss the possibility of applying for the above mentioned grant.
ATTACHMENTS:
None
AGENDA ITEM MEMO
MEETING DATE
: November 18, 2014
TO
: Board of Directors, North Texas Emergency Communications Center, Inc.
FROM
: Dan Martin, iXP
AGENDA ITEM #9 Discuss Status of Consolidated Dispatch Center Project Tasks and
–
Schedule and Take Appropriate Action.
BACKGROUND:
None
ATTACHMENTS:
Status Report
NTECCHighLevelProgressReportAsOf:11/14/14
201415
MarAprMayJuneJulyAugSepOctNovDecJanFebMarAprMayJune
1Governanceand
75%
100%
OrganizationalSetup
2EstablishingOperational
30%
PolicesandProcedures
3StaffingProcessesforthe
72%
NewOrganization
DevelopJobDescriptions,
100%
SalaryandBenefitstructures
Recruitmentandhiringofthe
95%
ExecutiveDirector
4TechnologySystems
30%
27%
Specifications,Procurement
andImplementation
CADwithlegacyRMS
20%
22%
Interfaces
75%
57%
ConsoleFurnitureandSeating
AdministrativePhoneSystem
911Systemscoordination
30%
withNCTCOG
75%
ValidateLogging&Recording
ProvidedbyHarris
RadioConsolesandRadio
10%
BackupSystemscoordination
withRadioProject
50%
25%
Network&AccessoryTech
OperationalTraining
IntegrationSystemTesting
TechnologySystemsSpecifications,Procurementand
ImplementationSupport
•Procurement Process delaying the placement of Purchase Orders.
•All info ready for Console furniture purchase
•Final decision on CAD system pending
•Additional resource being added to project to assist with Accessory Technology requirements
•Network vendor engaged. Design and pricing being developed by
•All other technologies on schedule