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BM 2014-10-16 PZMINUTES OF OCTOBER 16, 2014 The Planning and Zoning Commission of the City of Coppell met in Pre -session at 6:00 p.m., and in Regular session at 6:30 p.m., on October 16, 2014, in the Council Chambers of Coppell Town Center, 255 Parkway Boulevard, Coppell, Texas. The following Commissioners were present: COMMISSIONERS: Glenn Portman — Vice Chairman Doug Robinson Ed Darling Sue Blankenship Vijay Sarma Commissioners Haas (Chairman) and Goodale were not present. Also present were Director of Planning, Gary Sieb; Assistant Director of Planning, Marcie Diamond; Senior Planner, Matt Steer and Secretary, Juanita Miles. The purpose of the meeting is to consider the following items: ITEM # ITEM DESCRIPTION PRE -SESSION: Open to the Public) 1. Briefing on the Agenda. The Planning Commission was briefed on each posted agenda item in the Workshop Session. No vote was taken on any item discussed. REGULAR SESSION: (Open to the Public) 2. Call to Order. Vice Chairman Portman called the meeting to order. 3. Consider approval of the minutes for September 18, 2014. Commissioner Darling made a motion to approve the minutes for September 18, 2014 as written. Commissioner Robinson seconded; motion carried (5-0), with Commissioners Sarma, Robinson, Portman, Darling and Blankenship voting in favor. None opposed. 4. PUBLIC HEARING: Consider approval of Case No. S -1259-C, Salata, a zoning change request from C (Commercial) to S -1259-C (Special Use Permit -1259 -Commercial), to allow the occupancy of a former bank lease space for a 3,260 -square -foot restaurant with a drive-thru "pick-up only" window located at 150 South Denton Tap Road, Suite 120, at the request of Salata, being represented by Michael Hershman. STAFF REP.: Marcie Diamond MIN101614 Page 1 of 7 ITEM # ITEM DESCRIPTION Presentation: Assistant Planner Director, Marcie Diamond introduced this case to the Commission with exhibits. She mentioned 26 notices were mailed to property owners within 200 feet of this request. There were no notices returned in favor or in opposition. She stated that staff is recommending approval subject to conditions which she read into the record. Michael Hershman, Eagle-Braewood L.P., 5420 LBJ Frwy., Suite 570, Dallas Texas, was present to represent this case, to address questions and stated agreement with staff's recommendation. Public Hearing: Vice Chairman Portman opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. No one spoke. Vice Chairman Portman closed the public hearing. Action: Commissioner Darling made a motion to recommend approval of Case No. 5-1259-C, Salata, a zoning change request from C (Commercial) to 5-1259-C (Special Use Permit -1259 -Commercial), subject to the following conditions: 1. All of the signs, including the logo/monogram on the awning shall be the same color and font. 2. The applicant shall submit a sample of the colored fabric proposed for the awning. Commissioner Robinson seconded; motion carried (5-0), with Commissioners Sarma, Robinson, Portman, Darling and Blankenship voting in favor. None opposed. 5. PUBLIC HEARING: Consider approval of Case No. PD -269R -SF -12, St. Alphonsa Catholic Church, a zoning change from PD -269 -SF -12 (Planned Development -269 -Single Family -12) to PD -269R -SF -12 (Planned Development -269 Revised -Single Family -12), to attach a revised Detail Site Plan to allow an approximate four -foot tall decorative metal fence with five-foot tall masonry columns within the front yards along South Heartz Road and Woodhurst Drive and a six -foot -tall board -on -board wood fence along the east property line on 5.5 acres of property located 200 S. Heartz Road, at the request of Sebastian Valiyaparampil, St. Alphonsa Catholic Church. STAFF REP.: Matt Steer Presentation: City Planner Matt Steer introduced this case to the Commission with exhibits. He mentioned 74 notices were mailed to property owners within 200 feet of this request. There were two notices returned opposed and none in favor. He stated that staff is recommending approval subject to conditions which he read into the record. Kanjani Thomas, St. Alphonsa Catholic Church, 200 S. Heartz Road, Coppell, Texas, was present to represent this case, to address questions and stated agreement with staff's recommendation. Public Hearing: Vice Chairman Portman opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. No one spoke. MIN101614 Page 2 of 7 ITEM # ITEM DESCRIPTION Action Vice Chairman Portman closed the public hearing. After much discussion, Commissioner Robinson made a motion to recommend approval of Case No. PD - 269R -SF -12, St. Alphonsa Catholic Church, a zoning change from PD -269 -SF -12 (Planned Development -269 -Single Family -12) to PD -269R -SF -12 (Planned Development -269 Revised -Single Family -12), subject to the following revised conditions: 1. Add a PD Conditions table to the Site Plan outlining the two exceptions being granted- Front yard fencing along Heartz and Woodhurst Roads and a board on board wood fence being permitted in lieu of the required masonry screening wall on the north and east sides. 2. Add a PD Condition stating that upon future expansion, the decorative metal fence allowance along the southwest corner of the site (on Heartz from the southern parking lot to Woodhurst and on Woodhurst extending from Heartz to the alley) shall be reevaluated. 3. Modify the column detail on sheet SK -2 to include the brick veneer on the CMU as outlined in the notes. 4. Decorative fencing along shall be located as follows: a. Along Heartz Road from north property line south to recently installed gate. b. Along Heartz Road from recently installed gate south to the drive opening just north of the structure. c. Along Heartz Road from southern boundary of the south parking area south to Woodhurst Road. d. Along Woodhurst Road as proposed. Commissioner Sarma seconded; motion carried (4-1), with Commissioners Sarma, Robinson, Portman and Darling voting in favor. Commissioner Blankenship voting in opposition. 6. PUBLIC HEARING: Consider approval of Case No. PD -275-H, Founders Crossing, a zoning change request from H ((Historic) to PD -275-H (Planned Development -275 -Historic), to allow the development of three office buildings on 0.751 acres of property located on the south side of West Bethel Road, approximately 190 feet west of Main Street, at the request of Chadick Capital, LP, being represented by Bennett Ratliff, the Ratliff Group. STAFF REP.: Matt Steer Presentation: City Planner Matt Steer introduced this case to the Commission with exhibits, color elevations and a color board. He mentioned seven notices were mailed to property owners within 200 feet of this request. One notice returned in favor and one returned opposed with concerns about the lot size being too small. He stated that staff is recommending approval subject to conditions which he read into the record. Bennett Ratliff, The Ratliff Group, LLC, 200 E. Belt Line Road, Suite 304, Coppell, Texas, was present to represent this case, to address questions and stated agreement with staff's recommendation except the condition with the building permit issued after the flood plain line has been amended. Public Hearing: Vice Chairman Portman opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. The following person spoke: MIN101614 Page 3 of 7 ITEM # ITEM DESCRIPTION George Piroumoff, 1135 Bethel School Court, Coppell, Texas had questions for the Commission. Vice Chairman Portman closed the public hearing. Action: After much discussion, Commissioner Robinson made a motion to recommend approval of Case No. PD - 275 -H, Founders Crossing, a zoning change request from H (Historic) to PD -275-H (Planned Development -275 -Historic), subject to the following revised conditions: 1. Detailed comments may be generated upon full detail engineering plan review. 2. Coordinate with the Historic Society for placement of the recently crafted historic marker for this site. 3. A tree removal permit is required prior to the start of construction. 4. Submit Property Owners' Association documents for review and file at time of Replat recordation. 5. Depict the current boundaries of the FEMA 100 -year flood plain on the Site Plan. 6. No building permit shall be issued for any building contained within the currently defined FEMA 100 -year flood plain until the boundaries have been revised. 7. Include all parking on the south side within a mutual access easement. Commissioner Blankenship seconded; motion carried (5-0), with Commissioners Sarnia, Robinson, Portman, Darling and Blankenship voting in favor. None opposed. 7. PUBLIC HEARING: Consider approval of the Founders Crossing, Lots 1R, 2 & 3, Block A, Replat, being a replat of the Founders Crossing Addition, Lot 1, Block A, into three lots to establish the fire lane and necessary easements and to allow separate ownerships on property containing 0.751 acres located on the south side of West Bethel Road, approximately 190 feet west of Main Street, at the request of Chadick Capital, LP, being represented by Bennett Ratliff, the Ratliff Group. STAFF REP.: Matt Steer Presentation: City Planner Matt Steer introduced this companion case to the Commission with exhibits He stated that staff is recommending approval subject to conditions which he read into the record. Bennett Ratliff, The Ratliff Group, LLC, 200 E. Belt Line Road, Suite 304, Coppell, Texas, was present to represent this case, to address questions and stated agreement with staff s recommendation. Public Hearing: Vice Chairman Portman opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. No one spoke. Vice Chairman Portman closed the public hearing. Action: Commissioner Robinson made a motion to recommend approval of the Founders Crossing, Lots 1R, 2 & 3, Block A, Replat, subject to the following revised conditions: 1. Additional engineering comments may be generated upon detailed engineering review. 2. The minor plat being recorded. MIN101614 Page 4 of 7 ITEM # ITEM DESCRIPTION 3. Revise the 100 year flood plain arrow to point to the currently defined FEMA 100 year Flood Plain. 4. No building permit shall be issued for any building contained within the currently defined FEMA 100 -year flood plain until the boundaries have been revised. 5. Submit Property Owners' Association documents for review and file at time of Replat recordation. 6. Include all parking on the south side within a mutual access easement. Commissioner Blankenship seconded; motion carried (5-0), with Commissioners Sarma, Robinson, Portman, Darling and Blankenship voting in favor. None opposed. 8. PUBLIC HEARING: Consider approval of the Coppell Commerce Center, PH 1, Lots 1R1 & 1112, Block 111, Replat, being a replat of Coppell Commerce Center PH 1, Lot IRI, into two lots to allow the retention of the existing uses and easements on Lot 1R1 (16.46 acres) and the subdivision of Lot 1R2 for townhomes (2.45 acres), on 18.92 acres of property located at the northeast corner of Freeport Parkway and Burns Street, at the request CAM 700 Freeport Parkway, LLC being represented by Mark Haas. STAFF REP.: Gary Sieb Presentation: Director of Planning, Gary L. Sieb introduced this case to the Commission with exhibits. He stated that staff is recommending approval subject to conditions which he read into the record. Jason Rose, Haas/Rose Ventures, 2120 Cosmos Way, Argyle, Texas, was present to represent this case, to address questions and stated agreement with staff s recommendation. Public Hearing: Vice Chairman Portman opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. No one spoke. Vice Chairman Portman closed the public hearing. Action: Commission Robinson made a motion to recommend approval of the Coppell Commerce Center, PH 1, Lots 1R1 & 1112, Block 1R, Replat, subject to the following revised conditions: 1. Place note on exhibit that states: "Detention pond to be reoriented. Contract with seller allows use of detention pond to remain under their ownership and maintenance". 2. Place note on exhibit that states: "NOTICE: The property described in this plat is located within close proximity to the flight approach and departure paths of Dallas -Fort Worth International Airport and may be subject to increased noise levels resulting from aircraft operations occurring above or in close proximity to the property" 3. Plans need to show specifics on fire hydrants. Public hydrants are required. The use of private fire hydrants from the existing development will not be permitted to serve these residential lots. 4. Include city signature blocks for the Mayor, City Secretary and Planning & Zoning Commissioner Chairman. Commissioner Blankenship seconded; motion carried (5-0), with Commissioners Sarma, Robinson, Portman, Darling and Blankenship voting in favor. None opposed. MIN101614 Page 5 of 7 ITEM # ITEM DESCRIPTION 9. PUBLIC HEARING: Consider approval of the RL Hammond Street Addition, Lots 1-18 & 1X -2X, Block A, Replat, being a replat of Coppell Commerce Center PH 1, Lot 1112, into 18 townhome lots and two common area lots on 2.45 acres of land located along the west side of Hammond Street, south of West Bethel Road, approximately 575 feet north of Burns Street at the request of Mark Haas. STAFF REP.: Gary Sieb Presentation: Director of Planning, Gary L. Sieb introduced this case to the Commission with exhibits. He stated that staff is recommending approval subject to conditions which he read into the record. Jason Rose, Haas/Rose Ventures, 2120 Cosmos Way, Argyle, Texas, was present to represent this case, to address questions and stated agreement with staff's recommendation. Public Hearing: Vice Chairman Portman opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. No one spoke. Vice Chairman Portman closed the public hearing. Action: Commissioner Robinson made a motion to recommend approval of the RL Hammond Street Addition, Lots 1-18 & 1X -2X, Block A, Replat, subject to the following revised conditions: 1. There will be additional comments during detailed engineering review. 2. Clearly show the area for Lot 2X by increasing line weight. 3. Place note on exhibit that states: "Detention pond to be reoriented. Contract with seller allows use of detention pond to remain under their ownership and maintenance". 4. Reduce public alley right-of-way to 15 feet, place five-foot reduction in common area 1X outside of the alley way and so designate on exhibit. 5. Plans need to show specifics on fire hydrants. Public hydrants are required. The use of private fire hydrants from the existing development will not be permitted to serve these residential lots. 6. Include city signature blocks for the Mayor, City Secretary and Planning & Zoning Commissioner Chairman. Vice Chairman Portman seconded; motion carried (5-0), with Commissioners Sarma, Robinson, Portman, Darling and Blankenship voting in favor. None opposed. 10. Update on Council action for planning agenda items on October 14, 2014: A. An Ordinance for Case No. S-1 196R2 -TC, J. Macklin's Grill, a zoning change from S -1196R - TC to S -1196R2 -TC, to amend the existing Special Use Permit to allow an 867 -square -foot covering, with an additional 180 -square -foot overhang, over the patio in front of the existing 3,700 - square -foot restaurant located at 130 N. Denton Tap Road, Suite 120. B. An Ordinance for Case No. S -1258 -LI, Fairfield Inn & Suites, a zoning change from LI to S- 1258 -Light Industrial, to allow a 95 -room, four-story hotel on 2.075 acres of property located at the northeast corner of S.H. 121 and Northpoint Drive. C. Case No. PD -241R3 -C, Red Hawk Office, a zoning change request from PD -241-C to PD - 241R3 -C, to attach a Detail Plan on Lot 27R, Block A, to allow the construction of a 4,723-square- MIN101614 Page 6 of 7 ITEM # ITEM DESCRIPTION foot medical office building on 0.57 acres of property located on the west side of Denton Tap Road approximately 920 feet north of Bethel School Road. D. The Red Hawk Addition, Lot 27R, Block A, Replat, being a replat of Lot 27, Block A, of the Red Hawk Addition, to establish various easements to accommodate a medical office building on 0.57 acres of property located on the west side of Denton Tap Road approximately 920 feet north of Bethel School Road. E. Case No. PD-265R-TH-1, Kyra (Canterbury) Court, a zoning change request from LI & PD- 265-TH-1 to PD-265R-TH-1, to attach a Revised Detail Plan to allow an expansion of the existing Planned Development District to incorporate an additional 1.58 acres of property and to increase the number of townhomes from 15 to 22 and two (2) common areas to three (3) common areas on approximately 4.23 acres of property located on the north side of Belt Line Road, approximately 1,700 feet west of Moore Road. F. The Kyra (Canterbury) Court, Preliminary Plat, to revise an approved Preliminary Plat to incorporate an additional 1.58 acres of property and to increase the number of townhomes from 15 to 22 and two (2) common areas to three (3) common areas on approximately 4.23 acres of property located on the north side of Belt Line Road, approximately 1,700 feet west of Moore Road. G. A text amendment to the Zoning Ordinance, CHAPTER 12 -Section 12-33-1.8 that required brick screening walls be constructed according to the new standard specifications. The details are proposed to be codified in the Zoning Ordinance as an appendix illustration. H. A text amendment to the Zoning Ordinance -CHAPTER 12 -ARTICLE 35, "ACCESSORY STRUCTURES REGULATIONS", deleting the 80% masonry requirements for accessory structures in non-residential districts and for structures that are 150 square feet or more in residential districts, unless they are visible from a public street. During the Pre -Session, Planning Director Gary Sieb advised the Commission of Council's actions on October 14, 2014, and stated that Council approved all of the above -stated items. 11. Director's Comments. There were no additional comments. ADJOURNMENT WithFAhing/further to discuss, the meeting adjourned at approximately 7:52 p.m. Glenn Portman, Vice Chairman ovadk2 /J�� Jul ta A. Miles, Secretary MIN 101614 Page 7 of 7