CM 2015-01-27COPPELL
City of Coppell, Texas
Minutes
City Council
255 Parkway Boulevard
Coppell, Texas 75019-9478
Tuesday, January 27, 2015 6:00 PM Council Chambers
KAREN HUNT MARVIN FRANKLIN
Mayor Mayor Pro Tem
CLIFF LONG GARY RODEN
Place 1 Place 4
BOB MAHALIK NANCY YINGLING
Place 2 Place 5
WES MAYS MARK HILL
Place 3 Place 7
CLAY PHILLIPS
City Manager
Also present were City Manager Clay Phillips, Deputy City Managers Mario Canizares
and Mike Land, Deputy City Secretary Jean Dwinnell, and City Attorney Robert Hager.
The City Council of the City of Coppell met in Regular Called Session on Tuesday,
January 27, 2015, at 6:00 p.m. in the City Council Chambers of Town Center, 255
Parkway Boulevard, Coppell, Texas.
1. Call to Order
Mayor Hunt called the meeting to order, determined that a quorum was present
and convened into Work Session at 6:00 p.m.
Present 8 - Karen Hunt;Cliff Long,Bob Mahalik;Wes Mays;Gary Roden -,Marvin
Franklin,Mark Hill and Nancy Yingling
2. Work Session (Open to the Public) 1st Floor Conference Room
A. Presentation by Parks and Library regarding Inventory of Events
for Targeted Audiences.
B. Discussion regarding Living Well in Coppell activities.
C. Discussion regarding Board Meeting Chairs and Vice Chairs.
D. Discussion regarding Mayor & Council Goals and Objectives.
E. Discussion regarding Council Calendars.
F. Discussion regarding Agenda Items.
Presented in Work Session.
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City Council Minutes January 27, 2015
Mayor Hunt adjourned the Work Session at 7:33 p.m.
3. Regular Session
Mayor Hunt reconvened the Regular Session at 7:44 p.m.
4. Invocation 7:30 p.m.
Wayne McDonald, Pastor, Metrocrest Community Church, gave the invocation.
5. Pledge of Allegiance
6. Proclamations
Mayor Hunt and the City Council led the Pledge of Allegiance.
A. Consider approval of Proclamations naming the month of January
as, "School Board Appreciation Month" and authorizing the Mayor to
sign.
Mayor Hunt read the Proclamation and asked the attendees from each of the
School Districts to introduce him/her self.
A motion was made by Councilmember Wes Mays to approve the Proclamation
naming the month of January as, "School Board Appreciation Month" and
authorizing the Mayor to sign.
Councilmember Bob Mahalik expressed his appreciation for the great working
relationship between the City and each of the Districts and seconded the
motion to approve the Proclamation. The motion passed by a unanimous vote.
Aye: 7 - Councilmember Cliff Long; Councilmember Bob Mahalik,Councilmember
Wes Mays-,Councilmember Gary Roden;Mayor Pro Tem Marvin
Franklin,Councilmember Mark Hill and Councilmember Nancy Yingling
B. Consider approval of a Proclamation naming January 2015 through
April 2015 as "H -E -B Community Challenge Months."
Mayor Hunt read the Proclamation, asked Ms. Sally McCurdy to explain the
LWiC initiative, and then asked each member of the Steering Committee
present to introduce him/her self.
Mayor Pro Tem Marvin Franklin expressed his appreciation for the Steering
Committee and their work as a strategic partner of the City.
A motion was made by Mayor Pro Tem Marvin Franklin, seconded by
Councilmember Mark Hill to approve the Proclamation naming January 2015
through April 2015 as "H -E -B Community Challenge Months." The motion
passed by a unanimous vote.
Aye: 7 - Councilmember Cliff Long; Councilmember Bob Mahalik,Councilmember
Wes Mays; Councilmember Gary Roden;Mayor Pro Tem Marvin
Franklin 'Councilmember Mark Hill and Councilmember Nancy Yingling
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City Council Minutes January 27, 2015
Presentations
Presentation of Fleet Services Award to Mark Brochtrup.
Chief Richardson explained that he had recently attended the International Fire
Chief's Association Conference where Mr. Mark Brochtrup, the City's Fleet
Services Manager, was recognized and presented the "Emergency Vehicle
Maintenance Award." Chief Richardson expressed his appreciation for Mr.
Brochtrup and his crew of maintenance workers for all they do to keep the
City's fleet of emergency vehicles in good working order.
8. Citizens' Appearance
Consent Agenda
There was no one present wishing to speak.
A. Consider approval of the minutes: January 13, 2015.
A motion was made by Councilmember Bob Mahalik, seconded by
Councilmember Gary Roden, that Agenda Items A -D be approved on the
Consent Agenda. The motion passed by a unanimous vote.
Aye: 7 - Councilmember Cliff Long;Councilmember Bob Mahalik;Councilmember
Wes Mays;Councilmember Gary Roden;Mayor Pro Tem Marvin
Franklin,Councilmember Mark Hill and Councilmember Nancy Yingling
B. Consider approval of an Interlocal Purchasing Agreement between
the City of Coppell and the Town of Highland Park, to allow the
utilization of the other's contracts to satisfy any bid requirements; and
authorizing the Mayor to sign.
A motion was made by Councilmember Bob Mahalik, seconded by
Councilmember Gary Roden, that Agenda Items A -D be approved on the
Consent Agenda. The motion passed by a unanimous vote.
Aye: 7 - Councilmember Cliff Long; Councilmember Bob Mahalik,Councilmember
Wes Mays; Councilmember Gary Roden;Mayor Pro Tem Marvin
Franklin;Councilmember Mark Hill and Councilmember Nancy Yingling
C. Consider approval authorizing the purchase of Fire Administration
office audio/visual and communication equipment through an
Interlocal Agreement with the City of Carrollton in the amount of
$117,429.20, as budgeted; and authorizing the City Manager to sign
all necessary documents.
A motion was made by Councilmember Bob Mahalik, seconded by
Councilmember Gary Roden, that Agenda Items A -D be approved on the
Consent Agenda. The motion passed by a unanimous vote.
Aye: 7 - Councilmember Cliff Long; Council member Bob Mahalik;Councilmember
o
Wes Mays; Councilmember Gary Roden;Mayor Pro Tem Marvin
Franklin;Cuncilmember Mark Hill and Councilmember Nancy Yingling
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City Council
Minutes
January 27, 2015
D. Consider approval of an Ordinance of the City of Coppell, Texas,
abandoning a right of way easement, dedicated as Farmers Branch
Coppell Rd.; authorizing the Mayor to sign any necessary documents;
and providing an effective date.
A motion was made by Councilmember Bob Mahalik, seconded by
Councilmember Gary Roden, that Agenda Items A -D be approved on the
Consent Agenda. The motion passed by a unanimous vote.
Aye: 7 - Councilmember Cliff Long; Councilmember Bob Mahalik;Councilmember
Wes Mays;Councilmember Gary Roden -,Mayor Pro Tem Marvin
Franklin;Councilmember Mark Hill and Councilmember Nancy Yingling
Enactment No: 2015-1407
End of Consent Agenda
10. Consider approval of contract amendment number one in the amount
of $104,000 to Teague, Nall and Perkins, Inc. design contract for the
North Freeport Parkway improvement contract; and authorizing the
City Manager to sign any necessary documents.
Mike Garza, Assistant Director of Engineering, made a presentation to Council.
Mr. Garza reviewed the history of the project since 2012, advised that the bids
would be opened on February 19th, and that construction would begin in April.
Discussion ensued regarding the significant grade changes and retaining wall
required with this plan as opposed to the original in which no retaining was
necessary.
A motion was made by Councilmember Bob Mahalik, seconded by
Councilmember Cliff Long to approve contract amendment number one in the
amount of $104,000 to Teague, Nall and Perkins, Inc., design contract for the
North Freeport Parkway improvement contract. The motion passed by a
unanimous vote.
Aye: 7 - Councilmember Cliff Long, Councilmember Bob Mahalik,Councilmember
Wes Mays;Councilmember Gary Roden;Mayor Pro Tem Marvin
Franklin;Councilmember Mark Hill and Councilmember Nancy Yingling
11. Consider approval of Change Order number two to the South Freeport
Parkway reconstruction project in the amount of $242,550.44 with CD
Builders, Inc.; and authorizing the City Manager to sign any necessary
documents.
Mike Garza, Assistant Director of Engineering, made a presentation to Council.
City of Coppell, Texas
Mr. Garza gave a brief history of the project, advising that a change in the
retaining wall design had become necessary, that the site conditions for
installing the bridge piers are requiring different drill shafts, and a sewer
crossing has been added due to the proximity of the nearby residents currently
on septic systems.
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City Council Minutes January 27, 2015
Discussion ensued regarding the aerial sewer, bore samples taken prior to bid,
the presence of a Geotechnician on the site during the drilling process, the
veneer stone for the retaining wall, the inclusion of add/alternates on bids, and
credit amounts.
A motion was made by Councilmember Gary Roden, seconded by
Councilmember Nancy Yingling to approve Change Order number two to the
South Freeport Parkway reconstruction project in the amount of $242,550.44
with CD Builders, Inc. The motion passed by a unanimous vote.
Aye: 7 - Councilmember Cliff Long; Councilmember Bob Mahalik;Councilmember
Wes Mays, Councilmember Gary Roden;Mayor Pro Tem Marvin
Franklin -'Councilmember Mark Hill and Councilmember Nancy Yingling
12. Consider approval of a Resolution calling for the General Municipal
Election for Councilmembers Place 2, 4, 6 and a Mayor for Saturday,
May 9, 2015; authorize the Mayor to sign and execute a Joint Election
Agreement with Dallas County.
A considerarse la aprobaci6n de una resolucion para convocar a
Elecciones Municipales Generales con el fin de elegir a los
Concejales que ocuparan los escahos 2, 4, 6 y una alcalde; el dia
sabado 9 de mayo de 2015, autorizar al Alcalde a firmar, y ejecutar un
Convenio de Elecciones Conjuntas con el Condado de Dallas.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Nancy Yingling, to approve a Resolution calling for the
General Municipal Election for Councilmembers Place 2, 4, 6, and one
Councilmember for Mayor for Saturday, May 9, 2015; authorizing the Mayor to
sign and execute a Joint Election Agreement with Dallas County. The motion
passed by a unanimous vote.
Aye: 7 - Councilmember Cliff Long; Councilmember Bob Mahalik,Councilmember
Wes Mays, Councilmember Gary Roden,Mayor Pro Tem Marvin
Franklin,Councilmember Mark Hill and Councilmember Nancy Yingling
Enactment No: 2015-0127.1
13. City Manager Reports - Project Updates and Future Agendas
City Manager Clay Phillips reported that he is working with the City Attorney on
a process by which citizens appearing at Council meetings with questions
regarding items not on the Agenda can receive information or answers that
same evening.
Mr. Phillips also advised the Council of the dress requirements by Amazon for
those who plan to attend the opening on Friday, January 30th.
14. Mayor and Council Reports
There were no reports given.
15. Council Committee Reports concerning items of community involvement with no
Council action or deliberation permitted.
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There were no reports given.
16. Public Service Announcements concerning items of community interest with no
Council action or deliberation permitted.
Councilmember Cliff Long announced that the Lion's Club would be holding a
pancake breakfast fundraiser at Austin Elementary on February 14th from 7:00
a.m. to noon; the cost is $5.00 per person.
17. Necessary Action from Executive Session
ent
Mayor Hunt advised there was no Executive Session and therefore, no action
to be taken.
Mayorunt4djourned
ounced that there was no further business before the City
Cour�c- an the meeting at 8:37 p.m.
Selbb Hunt, Mayor
% 1, - 0
4e4e�
Christel Pettinos, City Secretary
City of Coppell, Texas
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