AG 2015-02-24 (Amended)CFI LL
Tuesday, February 24, 2015
City of Coppell, Texas
Meeting Agenda
City Council
6:00 PM
AMENDED AGENDA
KAREN HUNT MARVIN FRANKLIN
Mayor Mayor Pro Tem
CLIFF LONG GARY RODEN
Place 1 Place 4
BOB MAHALIK NANCY YINGLING
Place 2 Place 5
WES MAYS MARK HILL
Place 3 Place 7
CLAY PHILLIPS
City Manager
255 Parkway Boulevard
Coppell, Texas
75019-9478
Council Chambers
Notice is hereby given that the City Council of the City of Coppell, Texas will meet in Regular
Called Session at 6:00 p.m. for Executive Session, Work Session will follow immediately
thereafter, and Regular Session will begin at 7:30 p.m., to be held at Town Center, 255 Parkway
Boulevard, Coppell, Texas.
As authorized by Section 551.071(2) of the Texas Government Code, this meeting may be
convened into closed Executive Session for the purpose of seeking confidential legal advice
from the City Attorney on any agenda item listed herein.
The City of Coppell reserves the right to reconvene, recess or realign the Work Session or
called Executive Session or order of business at any time prior to adjournment.
The purpose of the meeting is to consider the following items:
1. Call to Order
2. Executive Session (Closed to the Public) 1st Floor Conference Room
Section 551.087, Texas Government Code - Economic Development Negotiations.
A. Discussion regarding economic development prospects south of
Dividend and east of Freeport Parkway.
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City Council Meeting Agenda February 24, 2015
B. Discussion regarding economic development prospects south of
Bethel Road and west of S. Coppell Road.
3. Work Session (Open to the Public) 1st Floor Conference Room
A. Discussion regarding the Comprehensive Annual Financial Report
for Fiscal year ending September 30, 2014.
B. Discussion regarding the approval of awarding Bid #Q-0115-01 "Tax
2012B Edgewood Drive and Highland Meadow Reconstruction" project
and enter into an Agreement with CD Builders, Inc. in the amount of
$2,376,151.00, and approval of an incentive bonus amount up to an
additional $97,500.00 for a total award of $2,473,651.00; as budgeted
from'/4 Cent Sales Tax revenue; and authorizing the City Manager to
sign any necessary documents.
Attachments: Edgewood & Highland Meadows emo.pdf
C. Discussion regarding the approval of awarding Bid #Q-0115-02 "Tax
2013B and Tax 2013C Whispering Hills Drive Reconstruction" project
and enter into an Agreement with McMahon Contracting, L.P. in the
amount of $2,256,621.87, and approval of an incentive bonus amount
up to an additional $97,500.00 for a total award of $2,354,121.87; as
budgeted from'/4 Sales Tax revenue; and authorizing the City Manager
to sign any necessary documents.
Attachments: Whispering Hills emo.pdf
Whispering Hills Exhibit.pdf
Whispering Hills Recommendation Letter.pdf
D. Discussion regarding Agenda Items.
4. Regular Session
5. Invocation 7:30 p.m.
6. Pledge of Allegiance
7. Presentations
A. Annual State of the Court Address presented by the Honorable
Marian Moseley.
B. Annual Report by The Friends of the Coppell Library.
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City Council Meeting Agenda February 24, 2015
C. Presentation of Achievement of Library Excellence Award.
Attachments: Staff Memo - 2014TLDA Award.pdf
KIMINVAIiâ–º I li
8. Citizens' Appearance
Consent Agenda
A. Consider approval of the minutes: February 10, 2015.
Attachments: Minutes - February 10, 2015.pdf
B. Consider approval of an Interlocal Agreement between the City of
Coppell and North Central Texas Council of Governments (NCTCOG),
to establish an agreement with Government Payment Services,
(GovPay) for electronic warrant payment services, and authorizing the
Mayor to sign all necessary documents.
Attachments: Memo.pdf
Interlocal Agreement.pdf
C. Consider approval of an award of bid and enter into contract for turf
mowing with VMC Landscape Services, through an interlocal purchasing
agreement with the Town of Addison, as budgeted; and, authorizing the
City Manager to execute the necessary documents.
Attachments: emo.pdf
VMC Pricing letter.pdf
2015 Coppell Mowing Prices.pdf
D. Consider approval of a Resolution amending Resolution No.
010996.3 as amended, amending the Master Fee schedule for Rolling
Oaks Memorial Center Fees and authorizing the Mayor to sign.
Attachments: Memo Fee Resolution February 2015.pdf
Master Fee Resolution 02-24-15. df
E. Consider approval of Change Order Number Three to the Northlake
Dam project in the amount of $150,629.00 with Archer Western
Construction, LLC; and authorizing the City Manager to sign any
necessary documents.
Attachments: Northlake Change Order Memo.pdf
Northlake Exhibit. df
F. Consider approval of an Ordinance amending Article 8-3, Parking,
Section 8-3-1(A) of the Code of Ordinances by adding a subsection to
make it unlawful to stop, stand, or park a vehicle at all times on portions
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City Council Meeting Agenda February 24, 2015
of Houston Street and Travis Street; and authorizing the Mayor to sign
any necessary documents.
Attachments: Houston & Travis No Parkinq emo.pdf
End of Consent Agenda
10. Consider approval of the Comprehensive Annual Financial Report for
the fiscal year ending September 30, 2014.
Attachments: Memo CAFR FY 2013-14.pdf
11. Consider approval of an Ordinance of the City of Coppell, Texas,
approving an amendment to Ordinance No. 2014-1394, the budget for
the Fiscal Year October 1, 2014 through September 30, 2015, and
authorizing the Mayor to sign.
Attachments: Memo Budget Amendment February 24, 2015.pdf
Bdget Amendment February 24, 2015.pdf
12. Discussion regarding the approval of awarding Bid #Q-0115-01 "Tax
2012B Edgewood Drive and Highland Meadow Reconstruction" project
and enter into an agreement with C.D. Builders, Inc. in the amount of
$2,376,151.00, and approval of an incentive bonus amount up to an
additional $97,500.00 for a total award of $2,473,651.00; as budgeted
from'/4 Cent Sales Tax revenue; and authorizing the City Manager to
sign any necessary documents.
Attachments: _Edgewood Highland Meadows emo.pdf
Edgewood Highland Meadow Exhibit.pdf
Edgewood Highland Recommendation Letter.pdf
Edgewood Highland Meadow Bid Tab.pdf
13. Discussion regarding the approval of awarding Bid #Q-0115-02 "Tax
2013B and Tax 2013C Whispering Hills Drive Reconstruction" project
and enter into an agreement with McMahon Contracting, L.P., Inc. in the
amount of $2,256,621.87, and approval of an incentive bonus amount
up to an additional $97,500.00 for a total award of $2,354,121.87; as
budgeted from'/4 Sales Tax revenue; and authorizing the City Manager
to sign any necessary documents.
Attachments: Whispering Hills emo.pdf
Whispering Hills Exhibit.pdf
Whispering Hills Recommendation Letter.pdf
Whispering Hills Bid Tab.pdf
14. City Manager Reports - Project Updates and Future Agendas
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City Council Meeting Agenda February 24, 2015
15. Mayor and Council Reports
16. Council Committee Reports concerning items of community involvement with no
Council action or deliberation permitted.
17. Public Service Announcements concerning items of community interest with no
Council action or deliberation permitted.
18. Necessary Action from Executive Session
Adjournment
Karen Selbo Hunt, Mayor
CERTIFICATE
I certify that the above Notice of Meeting was posted on the bulletin board at the City Hall of
the City of Coppell, Texas on this th day of , 20 , at
Jean Dwinnell, Deputy City Secretary
PUBLIC NOTICE - STATEMENT FOR ADA COMPLIANCE
The City of Coppell acknowledges its responsibility to comply with the Americans With
Disabilities Act of 1990. Thus, in order to assist individuals with disabilities who require
special services (i.e. sign interpretative services, alternative audio/visual devices, and
amanuenses) for participation in or access to the City of Coppell sponsored public programs,
services and/or meetings, the City requests that individuals makes requests for these services
forty-eight (48) hours ahead of the scheduled program, service, and/or meeting. To make
arrangements, contact Vivyon V. Bowman, ADA Coordinator or other designated official at
(972) 462-0022, or (TDD 1 -800 -RELAY, TX 1-800-735-2989).
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