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BM 2015-01-15 PZMINUTES OF JANUARY 15, 2015 The Planning and Zoning Commission of the City of Coppell met in Pre -session at 6:00 p.m. and in Regular session at 6:30 p.m. on January 15, 2015, in the Council Chambers of Coppell Town Center, 255 Parkway Boulevard, Coppell, Texas. The following Commissioners were present: COMMISSIONERS: Edmund Haas — Chairman Glenn Portman — Vice Chairman Doug Robinson Ed Darling George Williford Sue Blankenship Vijay Sarma Also present were the Director of Planning, Gary Sieb; Assistant Director of Planning, Marcie Diamond; Senior Planner, Matt Steer; Deputy Fire Chief, Tim Oates and Secretary, Juanita Miles. The purpose of the meeting is to consider the following items: ITEM # ITEM DESCRIPTION PRE -SESSION: Open to the Public) 1. Briefing on the Agenda. The Planning Commission was briefed on each posted agenda item in the Workshop Session. No vote was taken on any item discussed. REGULAR SESSION: (Open to the Public) 2. Call to Order and Welcome New Commissioner. Chairman Haas called the meeting to order and welcomed Commissioner George Williford to the Planning & Zoning Commission. 3. Nomination and Election of Chairman and Vice Chairman Commissioner Darling made a motion to nominate Commissioner Haas as Chairman, Commissioner Robinson seconded; motion carried (7-0), with Commissioners Williford, Sarma, Robinson, Haas, Portman, Darling and Blankenship voting in favor. None opposed. Commissioner Darling made a motion to nominate Commissioner Portman as Vice Chairman, Commissioner Robinson seconded; motion carried (7-0), with Commissioners Williford, Sarma, Robinson, Haas, Portman, Darling and Blankenship voting in favor. None opposed. 4. Consider approval of the minutes for November 20, 2014. Vice Chairman Portman made a motion to approve the minutes for November 20, 2014 as written. Commissioner Blankenship seconded; motion carried (6-0), with Commissioners MIN011515 Page 1 of 6 ITEM # ITEM DESCRIPTION Sarma, Robinson, Haas, Portman, Darling and Blankenship voting in favor. None opposed. Commissioner Williford did not vote as he was not a Commissioner in November. 5. CONTINUED PUBLIC HEARING: Consider approval of Case No. PD -276 -LI, DCT Fellowship West, a zoning change request from LI (Light Industrial) to PD -276 -LI (Planned Development -276 -Light Industrial), to allow the development of an approximate 114,800 -square -foot office/warehouse building with shared access, parking and utilities with office/warehouse development proposed in the City of Grapevine on 7.5 acres of property located at the northwest corner of Bethel Road and Creekview Drive at the request of Fellowship Church, being represented by Clayton Strolle, Pacheco Koch, LLC. STAFF REP.: Marcie Diamond Presentation: Assistant Planning Director, Marcie Diamond asked the Commission to leave open and continue the public hearing until February 19, 2015, at the applicant's request. The applicant was not present. Public Hearing: Chairman Haas opened the public hearing and stated the applicants wished to continue the PD request to the February 19th meeting. Action: Chairman Haas motioned to leave open and continue the public hearing for Case No. PD - 276 -LI, DCT Fellowship West, a zoning change request from LI (Light Industrial) to PD - 276 -LI (Planned Development -276 -Light Industrial), to the February 19, 2015, meeting. Vice Chairman Portman seconded; motion carried (7-0), with Commissioners Williford, Sarma, Robinson, Haas, Portman, Darling and Blankenship voting in favor. None opposed. 6. PUBLIC HEARING: Consider approval of the Coppell Industrial Addition, Lot 1R, Block A, Replat/Final Plat, being a Replat of Lot 1, Block A, containing 29.4 acres of property, and a Final Plat, containing 15.9 acres of property, to establish required easements and a fire lane to allow an approximate 350,000 -square -foot expansion of the existing 600,000 - square -foot office/warehouse building on 45.32 acres of property located at the northeast corner of Bethel Road and Royal Lane (980 Bethel Road), at the request of LIT, HWI, LP being represented by Lance Clinton, Halff Associates. STAFF REP.: Marcie Diamond Presentation: Assistant Planning Director, Marcie Diamond introduced this case to the Commission with exhibits. She stated that staff is recommending approval subject to three conditions which she read into the record. MIN011515 Page 2 of 6 ITEM # ITEM DESCRIPTION Lance Clinton, P.E., Halff Associates, 4000 Fossil Creek Blvd., Fort Worth, Texas, was present to represent this case, to address questions and stated agreement with staff's recommendation. Public Hearing: Chairman Haas opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. No one spoke. Chairman Haas closed the public hearing. Action: Vice Chair Portman made a motion to recommend approval of the Coppell Industrial Addition, Lot 1R, Block A, Replat/Final Plat, subject to the following conditions: 1. There may be additional comments generated upon detailed engineering review. 2. Any revisions being generated from Administrative Review of the Detail Site Plan shall be reflected on this plat prior to recordation. 3. Revise the fire lane easement on the southwest entry to reflect actual width of drive. Commissioner Robinson seconded; motion carried (7-0), with Commissioners Williford, Sarma, Robinson, Haas, Portman, Darling and Blankenship voting in favor. None opposed. 7. PUBLIC HEARING: Consider approval of Case No. PD -273R -C, Texaco, a zoning change request from C (Commercial) to PD -273R -C (Planned Development -273 Revised -Commercial), to establish a Detail Site Plan for a convenience store, drive-thru restaurant and gas pumps on 0.97 acres of property located at the northeast corner of S. Denton Tap and E. Belt Line Roads (890 S. Denton Tap Road), at the request of First Global Group, being represented by Tipoo Hossain. STAFF REP.: Matt Steer Presentation: Sr. Planner, Matt Steer introduced this case to the Commission with exhibits, elevations and a color board. He mentioned nine notices were mailed to property owners within 200 feet of this request. No notices were returned in favor or in opposition. He stated that staff is recommending approval subject to conditions which he read into the record. Tipoo Hossain, AIA, A & A Design & Construction Services, 924 Horseshoe Bend, Richardson, Texas, was present to represent this case, to address questions and stated agreement with staff s recommendation except for the following two conditions: 4. Shift the dumpster enclosure behind the front yard setback line. 12. Revise the bearings and distances of the property lines on the site plan and change "south elevation" to "north elevation" and "north elevation" to "east elevation" on the elevation sheet. MIN011515 Page 3 of 6 ITEM # ITEM DESCRIPTION Public Hearing: Chairman Haas opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. The follow person spoke: Earl Gauntt, Chicken Express, 136 E. Belt Line Road, Coppell, Texas, had three concerns which were; the large building in front of their business, drainage and conflicts with type of food (chicken) sold. Chairman Haas closed the public hearing. Action: Commissioner Darling made a motion to recommend approval of Case No. PD -273R -C, Texaco, a zoning change request from C (Commercial) to PD -273R -C (Planned Development -273 Revised -Commercial), subject to the following revised conditions: 1. Additional engineering comments will be generated upon detail engineering plan review. 2. A tree removal permit is required prior to construction. 3. Depict 60' front yard building setback line on site plan and 20' adjacent to the north and east property lines. 4. Shift the dumpster enclosure behind the front yard setback line. 5. Shift the proposed enhanced pavement at drives, one foot interior to the property line, correctly spell "enhanced" and delete "brick pavers" from verbiage. 6. Note in PD Conditions table that the northern side yard setback is proposed to be 20' instead of the 30' required by ordinance and that the franchise signage be limited to the west and south elevations of the gas canopy, be white channel letters and limited to a maximum of five -square -feet (5'x1') in size. 7. Sidewalk easement shown on Site Plan should match the revised one indicated on the replat. 8. Ensure Cedar Elms are the dominant street tree along S. Denton Tap and E. Belt Line Roads and there is no potential interference with the power lines on the property. 9. Include the proposed details of the menu board on signage sheet. This will be required to match the structure in terms of materials and color 10. Submit details of enhanced paving at the entrance to the building (pattern and earth tone color). 11. Include material and color of product pricing portion of the monument sign and note that it will be externally illuminated. 12. Revise the bearings and distances of the property lines on the site plan and change "south elevation" to "north elevation" and "north elevation" to "east elevation" on the elevation sheet. 13. Rectify stucco color discrepancies between black and white plans and color elevations Commissioner Sarma seconded; motion carried (7-0), with Commissioners Williford, Sarma, Robinson, Haas, Portman, Darling and Blankenship voting in favor. None opposed. MIN011515 Page 4 of 6 ITEM # ITEM DESCRIPTION 8. PUBLIC HEARING: Consider approval of the Mobil Site Plan Addition (Texaco), Lot 1R, Block A, Replat/Minor Plat, being a Replat of 0.78 acres and a Minor plat of 0.19 acres of recently acquired abandoned right-of-way to establish required easements and a fire lane for a convenience store, drive-thru restaurant and gas pumps on 0.97 acres of property located at the northeast corner of S. Denton Tap and E. Belt Line Roads (890 S. Denton Tap Road), at the request of First Global Group, being represented by Tipoo Hossain. STAFF REP.: Matt Steer Presentation: Sr. Planner, Matt Steer introduced this companion case to the Commission with exhibits. He stated that staff is recommending approval subject to conditions which he read into the record. Tipoo Hossain, AIA, A & A Design & Construction Services, 924 Horseshoe Bend, Richardson, Texas, was present to represent this case, to address questions and stated agreement with staff's recommendation. Public Hearing: Chairman Haas opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. No one spoke. Chairman Haas closed the public hearing. Action: Vice Chair Portman made a motion to recommend approval of the Mobil Site Plan Addition (Texaco), Lot 1R, Block A, Replat/Minor Plat, subject to the following revised conditions: 1. Additional comments will be generated upon detailed engineering plan review. 2. A tree removal permit is required prior to construction. 3. Please depict a 60 -foot front yard building line and 20 -foot side and rear building line as approved in the Planned Development request. 4. Rectify the discrepancies between the sidewalk easement depicted on the plat and the recorded sidewalk easement instrument and ensure it extends to the southern property line. 5. Include mutual access easement to property to the east if agreed upon. Commissioner Williford seconded; motion carried (7-0), with Commissioners Williford, Sarma, Robinson, Haas, Portman, Darling and Blankenship voting in favor. None opposed. 9. Update on Council action for planning agenda items on January 13, 2015: Planning Director, Gary Sieb reviewed City Council action items contained within the January 13t" Council agenda. MIN011515 Page 5 of 6 ITEM # ITEM DESCRIPTION A. An Ordinance for Case No. PD -248R -SF -18, Carter Estates, Lot 5R, Block 1, a zoning change from PD -248 -SF -18 (Planned Development 248 -Single Family -18) to PD -248R -SF -18 (Planned Development -248 Revised -Single Family -18), to relocate the lot line 73.46 feet to the east, decreasing the size of Carter Estates, Lot 5, Block 1, from 0.88 acres to 0.60 acres on property located at 431 E. Bethel School Road. B. A (6) six-month extension to the expiration date of January 9, 2015, for The Avenue at Denton Tap, Replat, being a replat of Lot 34, Lot 35 and Lot 36 of the North Lake Estates Addition containing 1.77 acres of property located at the northeast corner of Southwestern Boulevard and Bullock Drive for mixed use development. C. A (3) three-month extension to the expiration date of January 9, 2015, for the Kimbel Addition, Lots 1-9, 1X & 2X, Block B, Replat, being a replat of Lots 15 & 16 of the Kimbel Addition to allow nine (9) townhouse lots and two (2) common area lots on 0.7 acres of property located at the southwest corner of Village Parkway and Kimbel Kourt. During the Pre -Session, Planning Director Gary Sieb advised the Commission of Council's actions and stated that Council approved all of the above -stated items. 10. Director's Comments. Gary Sieb welcomed Commissioner Williford to the Planning Commission and reminded Commissioners Haas and Portman of the breakfast with the Mayor and all other Chairs and Vice Chairs of boards and commissions on Saturday, January 17, 2015, at 9:00 a.m. to be held at the Fire Station #3 Training Room located at 133 Parkway Blvd., Coppell, Texas. ADJOURNMENT WitEh nfl�furtlAgls'Euss, the meeting adjourned at approximately 7:25 p.m. Edmund Haas, ita A. Miles, Secretary MIN011515 Page 6 of 6