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BM 2015-02-19 PZMINUTES OF FEBRUARY 19, 2015 The Planning and Zoning Commission of the City of Coppell met in Pre -session at 6:00 p.m. and in Regular session at 6:30 p.m. on February 19, 2015, in the Council Chambers of Coppell Town Center, 255 Parkway Boulevard, Coppell, Texas. The following Commissioners were present: COMMISSIONERS: Edmund Haas — Chairman Glenn Portman — Vice Chairman Ed Darling George Williford Sue Blankenship Vijay Sarma Commissioner Doug Robinson was absent. Also present were the Director of Planning, Gary Sieb; Assistant Director of Planning, Marcie Diamond; Senior Planner, Matt Steer; Assistant Director of Engineering, Mike Garza; Deputy Fire Chief, Tim Oates and Secretary, Juanita Miles. The purpose of the meeting is to consider the following items: ITEM # ITEM DESCRIPTION PRE -SESSION: (Open to the Public) 1. Briefing on the Agenda. The Planning Commission was briefed on each posted agenda item in the Workshop Session. No vote was taken on any item discussed. REGULAR SESSION: (Open to the Public) 2. Call to Order. Chairman Haas called the meeting to order. 3. Consider approval of the minutes for January 15, 2015. Vice Chairman Portman made a motion to approve the minutes for January 15, 2015 as written. Commissioner Darling seconded; motion carried (6-0), with Commissioners Williford, Sarma, Haas, Portman, Darling and Blankenship voting in favor. None opposed. 4. Consider approval of Wendy's Site Plan Revision, requesting modified building elevations and attached signs to the existing restaurant with drive-thru facility located at 112 N. Denton Tap Road, at the request of MUY Hamburgers Partners, LLC, being represented by Irma Reiner, Linear Architecture. STAFF REP.: Gary Sieb MIN021915 Page 1 of 9 ITEM # ITEM DESCRIPTION Presentation: Gary Sieb, Director of Planning, introduced this case to the Commission with exhibits, elevations and color board. He stated that staff is recommending site plan approval with one condition which he read into the record. Irma Reiner AIA, Linear Architecture, 8600 Freeport Pkwy., Suite 301, Irving, Texas, was present to represent this case, to address questions and stated agreement with staff's recommendation. Action: Vice Chair Portman made a motion for site plan approval of Wendy's Site Plan Revision, with the following condition: 1. Modify Signage Calculations on Sheet A2.1 deleting the 22 -square -foot notation on the East Elevation and transferring that 22 -square -foot dimension to the West Elevation. Commissioner Sarma seconded; motion carried (6-0), with Commissioners Williford, Sarma, Haas, Portman, Darling and Blankenship voting in favor. None opposed. 5. PUBLIC HEARING: Consider approval of Case No. PD -272R -LI, Prologis Park n, Calleio, a zoning change request from PD -272 -LI (Planned Development -272 -Light Industrial) to PD -272R -LI (Planned Development -272 Revised -Light Industrial), to amend the Concept Plan by reducing the parking requirement for warehouse use from one space per 1,000 square feet to one space per 2,500 square feet and to increase the number of proposed office/warehouse buildings from five (5) to six (6) on approximately 110.2 acres of property located north of Sandy Lake Road, south of SH 121, at the request of Prologis L.P., being represented by David Meinhardt, Meinhardt & Associates Architects, PLLC. STAFF REP.: Gary Sieb Presentation: Gary Sieb, Director of Planning, introduced this case to the Commission with exhibits. He mentioned 51 notices were mailed to property owners within 200 feet of this request. One notice returned in opposition, no reason stated, one returned undecided and none returned in favor. He stated that staff is recommending approval subject to two conditions which he read into the record. David Meinhardt, AIA, Meinhardt & Assoc. Architects, PLLC, 14643 Dallas Pkwy., Suite 636, Dallas, Texas, was present to represent this case, to address questions and stated agreement with staff's recommendation. Mike Garza, P.E., City of Coppell/Engineering Department, 265 E. Parkway Blvd., Coppell, Texas, responded to the Commission's questions concerning the Hike & Bike Trail and sidewalk locations. He also updated the Commission on the progress with the North Freeport Pkwy., construction proj ect. Public Hearing: Chairman Haas opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. The following people spoke: MIN021915 Page 2 of 9 ITEM # ITEM DESCRIPTION Randall Tam, 189 Bricknell Lane, Coppell, Texas, had concerns with construction equipment being left out at construction site close to his house and screening this development from the residential area on the east side of North Coppell Road. James Burkett, 321 Bricknell Drive, Coppell, Texas, had questions about the timing and the phasing of the development. Robert Gossett, P.E., Halff Associates, Inc., 1201 N. Bowser Road, Richardson, Texas, addressed concerns with the construction equipment left out on the grounds after working hours. Chairman Haas closed the public hearing. Action: Vice Chair Portman made a motion to recommend approval of Case No. PD -272R -LI, Prologis Park (cry Calleio, a zoning change request from PD -272 -LI (Planned Development -272 -Light Industrial) to PD -272R -LI (Planned Development -272 Revised -Light Industrial), subject to the following conditions: 1. There will be additional engineering comments during detailed plan review. 2. Ensure there are no more than 15 vehicular parking spaces divided by a landscape island. 3. Make sure the site plan and elevation height dimensions track with each other. Commissioner Williford seconded; motion carried (6-0), with Commissioners Williford, Sarma, Haas, Portman, Darling and Blankenship voting in favor. None opposed. 6. Consider approval of the Prologis Park (cry Calleio, Revised Preliminary Plat, to revise the preliminary plat to increase the number of lots from eight (8) lots to nine (9) on 116.64 acres of land located north of Sandy Lake Road and south of SH 121 and providing for the extension of Freeport Parkway, at the request of Prologis L.P., being represented by Robert Gossett, Halff Associates, Inc. STAFF REP.: Gary Sieb Presentation: Gary Sieb, Director of Planning, introduced this companion case to the Commission with exhibits. He stated that staff is recommending approval with no conditions. Robert Gossett, P.E., Halff Associates, Inc., 1201 N. Bowser Road, Richardson, Texas, was present to represent this case, to address questions and stated agreement with staff's recommendation. Action: Vice Chair Portman made a motion to recommend approval of the Prologis Park (a, Calleio, Revised Preliminary Plat, with no conditions. Commissioner Williford seconded; motion carried (6-0), with Commissioners Williford, Sarma, Haas, Portman, Darling and Blankenship voting in favor. None opposed. 7. Consider approval of the Prologis Park (cry Calleio, Final Plat, to establish nine (9) lots, dedicate fire lane and easements for Lot 4, and to provide for the extension of Freeport MIN021915 Page 3 of 9 ITEM # ITEM DESCRIPTION Parkway on 116.64 acres of land located north of Sandy Lake Road, and south of SH 121 at the request of Prologis L.P., being represented by Robert Gossett, Halff Associates, Inc. STAFF REP.: Gary Sieb Presentation: Gary Sieb, Director of Planning, introduced this companion case to the Commission with exhibits. He stated that staff is recommending approval with no conditions. Robert Gossett, P.E., Halff Associates, Inc., 1201 N. Bowser Road, Richardson, Texas, was present to represent this case, to address questions and stated agreement with staff's recommendation. Action: Vice Chair Portman made a motion to recommend approval of the Prologis Park (d), Calleio, Final Plat, with no conditions. Commissioner Darling seconded; motion carried (6-0), with Commissioners Williford, Sarma, Haas, Portman, Darling and Blankenship voting in favor. None opposed. 8. PUBLIC HEARING: Consider approval of Case No. PD -108R12 -H, Coppell Life Safety Park, a zoning change request from PD -108R8 -H (Planned Development -108 Revision 8 -Historic) to PD -108R12 -H (Planned Development -108 Revision 12 -Historic), to allow the development of educational buildings and a Life Safety Park on 2.03 acres of property located at 820 S. Coppell Road, at the request of Tim Oates, City of Coppell. STAFF REP.: Matt Steer Presentation: Matt Steer, Senior Planner, introduced this case to the Commission with exhibits, elevations and color board. He mentioned three notices were mailed to property owners within 200 feet of this request. None were returned in favor and none were returned in opposition. He stated that staff is recommending approval subject to conditions which he read into the record. Tim Oates, Deputy Fire Chief/City of Coppell, 265 E. Parkway Blvd., Coppell, Texas, was present to represent this case, to address questions and stated agreement with staff's recommendation. Chris Sano, AIA, BRW Architects, 3535 Travis Street, Suite 250, Dallas, Texas, responded to Commission's questions about the events leading up to this project and how it all came together. Public Hearing: Chairman Haas opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. No one spoke. Chairman Haas closed the public hearing. Action: Commissioner Darling made a motion to recommend approval of Case No. PD -1081112-H, Coppell Life Safety Park, a zoning change request from PD -108R8 -H (Planned Development -108 Revision MIN021915 Page 4 of 9 ITEM # ITEM DESCRIPTION 8 -Historic) to PD -108R12 -H (Planned Development -108 Revision 12 -Historic), subject to the following conditions: 1. Submit details of the picnic pavilion. 2. Revise the landscape calculations to show 1,085 linear feet for the perimeter measurement, 22 trees required and 22 provided; one tree per 3,000 square feet of non -vehicular open space, 9,163 sq. ft. as the area/measurement with three trees required and five provided. Commissioner Blankenship seconded; motion carried (6-0), with Commissioners Williford, Sarma, Haas, Portman, Darling and Blankenship voting in favor. None opposed. 9. PUBLIC HEARING: Consider approval of the Coppell Service Center (Life Safety Park), Lot 2R, Block 1, Replat, being a replat of Lot 2, Block 1, of the Coppell Service Center Addition to establish fire lanes and easements to allow the development of educational buildings and a Life Safety Park on 2.03 acres of located at 820 S. Coppell Road, at the request of Tim Oates, City of Coppell. STAFF REP.: Matt Steer Presentation: Matt Steer, Senior Planner, introduced this companion case to the Commission with exhibits. He stated that staff is recommending approval subject to conditions which he read into the record. Tim Oates, Deputy Fire Chief/City of Coppell, 265 E. Parkway Blvd., Coppell, Texas, was present to represent this case, to address questions and stated agreement with staff s recommendation. Public Hearing: Chairman Haas opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. No one spoke. Chairman Haas closed the public hearing. Action: Commissioner Darling made a motion to recommend approval of the Coppell Service Center (Life Safety Park), Lot 2R, Block 1, Replat, subject to the following conditions: 1. Include the standard dedicatory language on the plat and shift it and the notary block to the right side of the plat. 2. Ensure all verbiage reflect the current "Lot 2R, Block 1", being proposed. Commissioner Sarma seconded; motion carried (6-0), with Commissioners Williford, Sarma, Haas, Portman, Darling and Blankenship voting in favor. None opposed. 10. PUBLIC HEARING: Consider approval of Case No. PD -279 -LI, Airport Valet -Fellowship of Las Colinas, a zoning change request from LI (Light Industrial) to PD -279 -LI (Planned Development -279 -Light Industrial), to allow the use of the existing parking area as a commercial parking lot with carports in conjunction with property in the City of Grapevine on 13.8 acres located north of Gateview Blvd., east of the Coppell/Grapevine city limit line, at the request of Clayton T. Redinger, DeOtte, Inc. STAFF REP.: Matt Steer MIN021915 Page 5 of 9 ITEM # ITEM DESCRIPTION Presentation: Matt Steer, Senior Planner, introduced this case to the Commission with exhibits, elevations and color board. He mentioned six notices were mailed to property owners within 200 feet of this request. None returned in favor and none returned in opposition. He stated that staff is recommending approval subject to conditions which he read into the record. Clayton Redinger, P.E., DeOtte, Inc., 420 Johnson Road, Suite 303, Keller, Texas, was present to represent this case, to address questions and stated agreement with staff's recommendation. John Biebi_ auser, The Airport Valet, 5100 W. Airport Frwy., Irving, Texas, addressed Commission's concerns with peak time traffic. Public Hearing: Chairman Haas opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. No one spoke. Chairman Haas closed the public hearing. Action: Vice Chair Portman made a motion to recommend approval of Case No. PD -279 -LI, Airport Valet - Fellowship of Las Colinas, a zoning change request from LI (Light Industrial) to PD -279 -LI (Planned Development -279 -Light Industrial), subject to the following conditions: 1. Plans are approved by the City of Grapevine. 2. Revise the Tree Survey/ Landscape Plan to include Lot 2R2 and if any trees are dead or missing, new ones shall be planted in their place (similar to the ones proposed on Lot 2R1, Block 1). 3. Revise note 97 on Site Plan to reflect both sides of mutual lot line needing the ten foot perimeter landscaping exception. And shift zoning boundary line to include all of Lot 2R2, Block 1. 4. Gates that cross fire lane easements must be automatic gates with GTT Opticom receivers and manual Knox padlock overrides. Commissioner Williford seconded; motion carried (6-0), with Commissioners Williford, Sarnia, Haas, Portman, Darling and Blankenship voting in favor. None opposed. 11. PUBLIC HEARING: Consider approval of the Fellowship of Las Colinas, Lots 2R1 & 2R2, Block 1, Replat, being a replat of Lot 2R, Block 1, of the Fellowship of Las Colinas, Lot 2, Block 1, to allow the development of a commercial parking lot in conjunction with property in the city of Grapevine on 13.8 acres located north of Gateview Blvd., east of the Coppell/Grapevine city limit line, at the request of Clayton T. Redinger, DeOtte, Inc. STAFF REP.: Matt Steer Presentation: Matt Steer, Senior Planner, introduced this companion case to the Commission with exhibits. He stated that staff is recommending approval with no conditions. MIN021915 Page 6 of 9 ITEM # ITEM DESCRIPTION Clayton Redinger, P.E., DeOtte, Inc., 420 Johnson Road, Suite 303, Keller, Texas, was present to represent this case, to address questions and stated agreement with staff's recommendation. Public Hearing: Chairman Haas opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. No one spoke. Chairman Haas closed the public hearing. Action: Vice Chair Portman made a motion to recommend approval of the Fellowship of Las Colinas, Lots 2R1 & 2R2, Block 1, Replat, with no conditions. Commissioner Blankenship seconded; motion carried (6-0), with Commissioners Williford, Sarma, Haas, Portman, Darling and Blankenship voting in favor. None opposed. 12. PUBLIC HEARING: Consider approval of Case No. PD -278-R, Coppell Heights Addition, a zoning change request from R (Retail) to PD -278-R (Planned Development -278 -Retail), to allow the subdivision of the existing property into two lots (one building per lot) and provide for shared parking, dumpsters, access and private utilities on 2.6 acres of property located south and east of the intersection of S. Belt Line Road and E. Belt Line Road, at the request of S&P Worldwide, being represented by Greg Frnka, GFP Architects, LLC. STAFF REP.: Matt Steer Presentation: Matt Steer, Senior Planner, introduced this case to the Commission with exhibits and elevations. He mentioned ten notices were mailed to property owners within 200 feet of this request. None returned in favor and none returned in opposition. He stated that staff is recommending approval subject to conditions which he read into the record. Greg Frnka, AIA, GPF Architects, LLC, 509 W. Bethel Road, Coppell, Texas, was present to represent this case, to address questions and stated agreement with staff's recommendation. Public Hearing: Chairman Haas opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. No one spoke. Chairman Haas closed the public hearing. Action: Commissioner Darling made a motion to recommend approval of Case No. PD -278-R, Coppell Heights Addition, a zoning change request from R (Retail) to PD -278-R (Planned Development - 278 -Retail), subject to the following conditions: 1. Remove shared signage from draft agreement. 2. List the landscaping percentages for each lot as a PD condition. 3. Ensure Cedar Elms are the dominant street trees along both South and East Belt Line Roads. MIN021915 Page 7 of 9 ITEM # ITEM DESCRIPTION 4. Shift overstory trees north along south property line and east along west property line, and ensure no conflict exists with overhead utilities. Commissioner Williford seconded; motion carried (6-0), with Commissioners Williford, Salina, Haas, Portman, Darling and Blankenship voting in favor. None opposed. 13. PUBLIC HEARING: Consider approval of the Coppell Heights Addition, Lots 9C1 & 9C2, Block A, Replat, to allow the subdivision of the existing property into two lots (one building per lot) and provide for shared parking, dumpsters, private utilities and access on 2.6 acres of property located south and east of the intersection of S. Belt Line Road and E. Belt Line Road, at the request of S&P Worldwide, being represented by Greg Frnka, GFP Architects, LLC. STAFF REP.: Matt Steer Presentation: Matt Steer, Senior Planner, introduced this companion case to the Commission with exhibits. He stated that staff is recommending approval subject to conditions which he read into the record. Greg Frnka, AIA, GPF Architects, LLC, 509 W. Bethel Road, Coppell, Texas, was present to represent this case, to address questions and stated agreement with staff's recommendation. Public Hearing: Chairman Haas opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. No one spoke. Chairman Haas closed the public hearing. Action: Commissioner Williford made a motion to recommend approval of the Coppell Heights Addition, Lots 9C1 & 9C2, Block A, Replat, subject to the following conditions: 1. Ensure the private utilities (water, sanitary sewer and storm sewer) are included in the private agreement and submit a draft for staff review prior to recordation. 2. Fire lane and mutual access easements should widen at the entries to the site to cover the entire width of the drive opening. Then, they can narrow down to the standard 24 feet. 3. Include the rear setback for Lot 9C1, Block A, and the approved side yard setback for Lot 9C2, Block A, adjacent to the mutual lot line. 4. Review all verbiage and ensure it refers to the subject property — Lots 9C1 and 9C2, Block A and remove references to Lot 9D. 5. Include leads (arrows) from easement labels if the label is not located inside the easement and correct the sewer line easement leads. Commissioner Sarma seconded; motion carried (6-0), with Commissioners Williford, Salina, Haas, Portman, Darling and Blankenship voting in favor. None opposed. 14. Update on Council action for planning agenda items on February 10, 2015: A. Coppell Industrial Addition, Lot 1R, Block A, Replat/Final Plat, being a Replat of Lot 1, Block A, containing 29.4 acres of property, and a Final Plat, containing 15.9 acres of MIN021915 Page 8 of 9 ITEM # ITEM DESCRIPTION property, to establish required easements and a fire lane to allow an approximate 350,000 - square -foot expansion of the existing 600,000 -square -foot office/warehouse building on 45.32 acres of property located at 980 W. Bethel Road. B. Case No. PD -27311-C, Texaco, a zoning change request from C (Commercial) to PD -273R - C (Planned Development -273 Revised -Commercial), to establish a Detail Site Plan for a convenience store, drive-thru restaurant and gas pumps on 0.97 acres of property located at 890 S. Denton Tap Road. C. Mobil Site Plan Addition (Texaco), Lot 1R, Block A, Replat/Minor Plat, being a Replat of 0.78 acres and a Minor plat of 0.19 acres of recently acquired abandoned right-of-way to establish required easements and a fire lane for a convenience store, drive-thru restaurant and gas pumps on 0.97 acres of property located at 890 S. Denton Tap Road. During the Pre -Session, Planning Director, Gary Sieb advised the Commission of Council's actions on February 10, 2015, and stated that Council approved all of the above -stated items. 15. Director's Comments. There were no additional comments. ADJOURNMENT Wh no ing further t discuss, the meeting adjourned at approximately 8:11 p.m. �q , Edmund Haas, Ch7an/,,�' 11#ita A. Miles, Secretary MIN021915 Page 9 of 9