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Citof CoppellI Texas 255 Parkway Boulevard
y pp � Coppell,Texas 75019-9478
CFFE
Minutes
Coppell Recreation Development
Corporation
Monday, December 1,2014 7:00 PM 255 Parkway Blvd.
2nd Floor Conference Room
Greg Garcia Jack Clark
President Vice President
Ed Guignon Maureen Corcoran
Secretary
Philip Houm Biju Mathew
William Whitehill
Also present were Parks and Recreation Director Brad Reid and Administrative
Support Supervisor Cecilia Gandara.
The Coppell Recreation Development Corporation of the City of Coppell met on
Monday, December 1, 2014 at 7:00 pm in the 2nd Floor Conference Room of Town
Center, 255 E. Parkway Boulevard, Coppell, Texas.
The purpose of this meeting was to consider the following items:
Regular Session (Open to the Public)
1 Call To Order
Vice President Jack Clark called the meeting to order at 9:05 pm.
Members present:
Vice President Jack Clark, Boardmember Maureen Corcoran,
Boardmember Ed Guignon, Boardmember Philip Houm, Boardmember
Biju Mathew, and Boardmember William Whitehill
2 Citizens' Forum
Vice President Jack Clark advised that no one signed up to speak during
Citizen's Forum.
3 Consider approval of minutes: November 3, 2014 and November 11,
2014
City of Coppell,Texas Page 1
Coppell Recreation Development Minutes December 1,2014
Corporation
A motion was made by Boardmember Houm,seconded by Boardmember
Mathew,that this agenda item be approved.The motion carried by an
unanimous vote.
Aye: 6- Vice President Jack Clark, Boardmember Maureen Corcoran,
Boardmember Ed Guignon, Boardmember Philip Houm, Boardmember
Biju Mathew, and Boardmember William Whitehill
6 Consider award of Project Order#4, in the amount of$80,000.00, to
the Gallagher Program Construction Manager Agreement for
management of the Andrew Brown Park East Phase 2 Erosion Control
and Bridge Installation Project, as approved by the CRDC, and
authorizing the City Manager to sign the necessary documents
A motion was made by Boardmember Houm,seconded by Boardmember
Corcoran,that this agenda item be approved.The motion carried by an
unanimous vote.
Aye: 6- Vice President Jack Clark, Boardmember Maureen Corcoran,
Boardmember Ed Guignon, Boardmember Philip Houm, Boardmember
Biju Mathew, and Boardmember William Whitehill
7 Consider approval of award of a bid from Hunter Knepshield
Company, in the amount of$5,445.33, for the purchase of eight (8)
picnic tables for the Aquatic and Recreation Center pool deck area;
and authorizing the President to execute the necessary documents
A motion was made by Boardmember Guignon,seconded by Boardmember
Mathew,that this agenda item be approved.The motion carried by an
unanimous vote.
Aye: 6- Vice President Jack Clark, Boardmember Maureen Corcoran,
Boardmember Ed Guignon, Boardmember Philip Houm, Boardmember
Biju Mathew, and Boardmember William Whitehill
8 Consider approval of award of a bid from SDB Contracting Services, in
the amount of$10,680.45, for installation of rain gutters and
downspouts at the Wagon Wheel Tennis Center; and authorizing the
President to execute the necessary documents
A motion was made by Boardmember Guignon,seconded by Boardmember
Mathew,that this agenda item be approved.The motion carried by an
unanimous vote.
Aye: 6- Vice President Jack Clark, Boardmember Maureen Corcoran,
Boardmember Ed Guignon, Boardmember Philip Houm, Boardmember
Biju Mathew, and Boardmember William Whitehill
9 President's Report
Nothing to report.
Adjournment
City of Coppell,Texas Page 2
Coppell Recreation Development Minutes December 1,2014
Corporation
There being no further business before the CRDC,the meeting was adjourned
at 9:37 pm.
Jack Clark,Vice President
Attest:
Cecilia Gandara,Administrative Support Supervisor
City of Coppell,Texas Page 3
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COPPELL
MEMORANDUM
To: Coppell Recreation Development Corporation
From: Brad Reid, Director of Parks and Recreation
Date: January 6, 2015
Reference: Consider approval of award of a bid from RLM Earthco, Inc., in the amount of
$168,781.25, for erosion control improvements at the Wagon Wheel Tennis Center,
and authorizing the President to sign all necessary documents.
2030: Sustainable City Government Strategy: Excellent and Well-Maintained
Infrastructure and Facilities.
Introduction:
In February 2014, the Coppell Recreation Development Corporation commissioned the engineering
firm of Walter P. Moore and Associates, Inc., for the design, construction documentation and
contract administration for erosion protection at the Wagon Wheel Park Tennis Center. Recent
increases to the flows within the Cottonwood Creek Branch that bisects Wagon Wheel Park have
created areas of erosion problems throughout the park. Of particular immediate concern is the area
around the Tennis Center that is showing signs of the soils eroding away from the tennis courts.
This project includes improvements to approximately 1,400 linear feet of Cottonwood Creek, the
northern and western perimeter of the tennis courts and a ravine and headwall between the tennis
courts and Cottonwood Creek.
Analysis:
The volatile soils contained within Wagon Wheel Park and the Cottonwood Creek Branch make it
extremely susceptible to erosion and as a result erosion protection is needed to protect the
investment at the Tennis Center. Award of this bid will authorize the construction of erosion
control measures which will stem the expansion of this erosion.
Legal Review:
The resulting construction contract will be generated by the city's legal counsel.
Fiscal Impact:
The fiscal impact of this agenda item is $168,781.25. This is a budgeted project. It is anticipated
that the CRDC will fund this project.
1
Recommendation:
The Parks and Recreation Department recommends approval of this item.
2
WALTER P MOORE
December 19, 2014
Mr. John Elias
Park Operations Manager
City of Coppell
816 S. Coppell Rd.
Coppell, TX 75019
Re: Wagon Wheel Tennis Center Erosion
Bid No. Q-1214-02
WPM Project: C04. 14004.00
Reference: project bid results
Dear John:
We have reviewed the bid arithmetic for the Wagon Wheel Tennis Center Erosion project and
have found the sums to be correct in all bids. The low bidder was RLM EarthCo, Inc. The
second low bidder was Environmental Safety Services, Inc. Five bids were submitted.
The spread of the bids was from $168,781 .25 to $200,240. Two of the bids were lower than the
engineers opinion of probable construction cost and three bids were higher.
We do not have previous working history with RLM EarthCo. RLM EarthCo, Inc. has been in
business for over three years and an internet search indicates projects with several north Texas
cities, including Allen, Plano and The Colony. We recommend that the City of Coppell award the
contract to RLM EarthCo, unless the City has evidence showing an undue risk in working with this
company.
If you have any questions, please don't hesitate to contact us at 214.740.6200.
Sincerely,
WALTER P. MOORE AND ASSOCIATES, INC.
TBPE Firm Registration No. 1856
Jeff Frison , P. E.
Senior Associate
1845 WOODALL RODGERS FREEWAY, SUITE 1650
DALLAS , TEXAS 75201 . 2290
PHONE: 214. 740. 6200 FAX: 214. 740 .6300
www.WALTERPMOORE.com
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EXECUTIVE STATEMENT
RLM EarthCo, Inc.; DBA EarthCo is a Texas Corporation that operates in the Central Southern
United States offering full service site construction specializing in infrastructure, reclamation, and golf
projects. EarthCo has been in business for approximately 3 years. The principals of EarthCo have a
combined experience of more than 25 years in the construction industry and have constructed projects
throughout the United States & DFW area for 15 years. The Corporation's varied disciplines allow the
company to work on a wide variety of projects utilizing the most up-to-date construction trade practices
available.
ECO specializes in the construction of parks, golf courses, playgrounds, hardscape, monuments,
memorials, and water features. RLM EarthCo has average sales revenue of 2-4 million per year and
constructs projects for cities, counties, school districts, private developments, prime contractors for school
districts and heavy civil contractors.
Physical Address: 12509 U.S. Business 287, Fort Worth, Texas 76179
Mailing Address: 12509 U.S. Business 287, Fort Worth, Texas 76179
Phone: 817-875-1687 Office: (940)231-4255
12509 U.S. Business 287 P(817)875-1687
Fort Worth,Texas 76179 0(940)231-4255
Letters of Recommendations
HERITACE To%VihGm It May Concern;
This letter is tG,reco m1 and recommend RIM EarthCo far exceP12cinal p oJect
"rent andconst— a sm-ices;it the H xib ge Farinstead�--iuse=is F'1 _
T
MUSEUM
FILM Far hC(3-a an hired sa the ill of'-01?'to hall new accessible pa
MON West 1yb Std ±xoughout Guf tbru(4)ame historic farm site.The se pays-vvere Raided through
Flim.TL.z'50;5 3 heritaEre gwz firnm the Ci m of Plaw_ Due to the his toric n=ue Gf Gm site and
hull ®all ciE the con-str xfion on the sit wa_clo elv mnnit anA -the City-of
,• P1ax--D the Helit3ge Cc= ;sioa
,972142=°° -131 fw;
The protect u-.0 a hugre success for Gur nn,mum and fc the City of PlanG. The
Of5rEry .HeLita Qe Faim3otead M um t been open to the public=e 1975 and the pathR-a-v
Si n phen Mom&JIVtJuAmr project L.one Gf the bigpest un.pr€n nven t:-to the s`te smce it ia�cep tion- For tie fi=
KIM JeCker,VWF PYVZdVU timet is thirty(30)years,visits(��,
�TTIP�"ea+��.. ���.• �a1l�r� is wheel elderly�.zth.
fah Com.Tu�� erg or pyre moth�oEkxs) easily ams all of our o cw e i .
gn;rd c(D remrs Oi3y=w=hosts cnw 3 0.0 00visit=p-er year and 10.W Gf these we childrm Gn
5-amme arasUl schxl history tom_ RLM Em-thCu was very sensitive to uarbumness and worked
Jeav Bur�_'2�On�� around our s ine_ a nm-er had to ase to the public or re ly our end t
Om Hgprd acoummodete co rrtr uct on-
MR Hersch
Cam MICE RT A-1 F arffiCci - a true p.a tnu on this prG'ect from the v-uy beg3ianing They
LP-dn Range-Stantor c oninbuted. ,p ofessicnal experEse and exgefien.ce for our grant app hcati
Ga-
researched the hect mlutmm fbr=site.atteud � oval mei _o'bbim
M'Lou Hyrum
'aFP
• =F necessary pEnnits.and consulted Frith city ofciaL as the Fn-jest pro gress*�d- Ttoy
aho le%mrageii their brmsi.ness relatin n hJ s to obbin the higheTt its-of pmdum
and work m•itbin aux budget_ RSI FartbCu took a gem ne interest is our busimmss
and 0uIr mission aind it was evidew in all of their work.
Tb.e leadership and project mnemetskillj of kott NfershGn were aLG keg tG tbe
suc the pia h6in extensive ImGwledge and.expartise m site vLcTk. He
has a great w uk ethic.is extimm ly cc asciezibmis and has a gm buss 3 fapp Dn
vam e--mryone he work vrak He also has great relgect and faidi mi hus comtructi.on
team and m t�¢a r� pec highly
professional and aL-G 3
pleasure to irk
with-
It is with tri pleas that I recommnd RI.Nf Far&I10 for ani'upmMing PM)eLfft_
They ars-a comprany of bagh mtevaty_greeat prof'esmoaa1i cim and grnr lea P. We
vhcerta�&cGntimte using them for ani-of=site and hmdsmpInig neem.
M"Lou HvtEuen
.ecuti%-e Lector
Heritaee Farmstead'Mumuzzi
-Plana,Te
_d nw3pM f r 501 r c a(3)organizadon supporfimg hvitage educadon andpres-ervatimifor the y h c
12509 U.S. Business 287 P(817)875-1687
Fort Worth,Texas 76179 0(940)231-4255
To Whom It May Concern;
I just wanted to write a letter to commend Scott Mershon, and EarthCo on what I believe is
exemplary service. Over the course of the past few months, I believe that we have a great
working relationship, and Scott Mershon certainly deserves a good portion of the credit for
that.
During the course of twenty- five years, I've managed hundreds of projects for the City of
Dallas, and I would like to say, Scott Mershon's work is exceptional.
Scott has extensive knowledge of the work we perform in the field as well as the paper
work. The project in question, (College Park Pavilion and Site Improvements) his
knowledge of the project and his willingness to take a proactive approach to problems and
questions that arise during the course of construction has been instrumental in our mutual
success on the project that we are doing now.
We have had considerable difficulties on the project we are currently doing to get the prep
work done, Scott has gone above and beyond trying to coordinate schedules, scope of
work, so that it is being done correctly, and efficiently.
Although Scott has a no nonsense approach to ensuring all specs are followed correctly, he
is consistently helpful to me by foreseeing potential problems and keeping me informed of
what I expect rather than sandbagging me after the fact. Scott has been helpful to me on
billings by keeping detailed records of what has been done and providing information
when requested.
At a time when it seems increasingly difficult to find people with a good work ethic, it is
refreshing to do business with someone of Scott Mershon's caliber. And the City of Dallas
wants to thank him and his department for the positive experience we have enjoyed
Sincerely,
City of Dallas
john Jennings
Construction Inspector
Park and Recreation Department
Engineering Field Office of Planning and Design
12509 U.S. Business 287 P(817)875-1687
Fort Worth,Texas 76179 0(940)231-4255
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CURRENT PROJECTS
Project Name: Lyndon Baines Johnson Park Renovation
Project Information/Description: The L.B.J Park Project is a renovation of an existing Grand Prairie
Park. This project includes demolition, pathway, re-grading, irrigating, and hydro seeding 5 acres of
property.
Percent Complete/Completion Date: Base Contract 97%/September, 2014
Project Owner/Phone: City of Grand Prairie
Contract: In association w/ Falkenberg Construction, Co., Inc.
Contract Amount: $123,695
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Fort Worth,Texas 76179 0(940)231-4255
Project Name: Allen Old Stone Dam Gabion Repair
Project Information/Description: The Old Stone Dam Project consist of repairing the existing gabion
erosion and extending the gabion wall downstream to prevent further erosion. This project also includes
demolition, irrigating, water way bank reclamation & stabilization, grassing, construct and repair of
concrete water control structure.
Percent Complete/Completion Date: Base Contract 58%/September, 2014
Project Owner/Phone: City of Allen
Contract: RLM EarthCo Inc.
Contract Amount: $3397443
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Fort Worth,Texas 76179 0(940)231-4255
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Project Name: Allen Station Park Field 4 Reconstruction
Project Information/Description: The Allen Station Park project consist of the renovation of a city
baseball field. The renovation consists of demolition, irrigating, wall to wall sod, earthwork, retaining wall,
and dugout repair.
Percent Complete/Completion Date: Project starts October, 2014
Project Owner/Phone: City of Allen
Contract: RLM EarthCo Inc.
Contract Amount: $221,718
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12509 U.S. Business 287 P(817)875-1687
Fort Worth,Texas 76179 0(940)231-4255
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COMPLETED PROJECTS
Project Name: Royal Oaks Country Club Renovations
Project Information/Description: The renovations at Royal Oaks Country Club spanned over 3 years
and included landscape development and maintenance; along with irrigation, various cart path repairs,
and feature restorations.
Percent Complete/Completion Date: Base Contract 100%/July, 2014
Project Owner/Phone: Royal Oaks Country Club
Contract: RLM EarthCo Inc.
Contract Amount: Multiple Contracts Totaling upwards of$100,000.00
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Project Name: Oak Point Park and Nature Preserve Trail Extension
Project Information/Description: The Oak Point project includes the development and trail extension of
the City's nature preserve. Including demolition, over three miles of trail, landscaping, a pedestrian
bridge, masonry columns, and site landscaping.
Percent Complete/Completion Date: 100%/December 2013
Project Owner/Phone: City of Plano
Contract: In association w/ Parkscape Construction
Contract Amount: $1,275,783.43
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Fort Worth,Texas 76179 0(940)231-4255
Project Name: Slayter Creek Park Phase H
Project Information/Description The addition of two new baseball fields to an already thriving park and
recreation area for the City of Anna, Texas.
Percent Complete/Completion Date: Base Contract 100%/December 2013
Project Owner/Phone: City of Anna
Contract: In association w/ Parkscape Construction
Contract Amount: $1,214,585.94
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Project Name: College Park Picnic Pavilion Site Improvements
Project Information/Description The College Park project is a site improvement project for the
pavilion/picnic structure, playground, and playground equipment. This project includes demolition,
landscaping, steel fabrication of the pavilion structure, playground construction and playground
equipment installation, and site landscaping.
Percent Complete/Completion Date: Base Contract 100%/October 2013
Project Owner/Phone: City of Dallas/214-670-4107
Contract: In association w/ Parkscape Construction
Contract Amount: $511,463.00
Contact: Sandra Meador(214) 670-4107
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