CM 2015-02-24CFFELL
City of Coppell, Texas
Minutes
City Council
255 Parkway Boulevard
Coppell, Texas 75019-9478
Tuesday, February 24, 2015 6:00 PM Council Chambers
KAREN HUNT
Mayor
CLIFF LONG
Place 1
BOB MAHALIK
Place 2
WES MAYS
Place 3
CLAY PHILLIPS
City Manager
AMENDED AGENDA
MARVIN FRANKLIN
Mayor Pro Tem
GARY RODEN
Place 4
NANCY YINGLING
Place 5
MARK HILL
Place 7
Also present were City Manager Clay Phillips, Deputy City Managers Mario Canizares
and Mike Land, Deputy City Secretary Jean Dwinnell, and City Attorney Robert Hager.
The City Council of the City of Coppell met in Regular Called Session on Tuesday,
February 24, 2015, at 6:00 p.m. in the City Council Chambers of Town Center, 255
Parkway Boulevard, Coppell, Texas.
1. Call to Order
Mayor Hunt called the meeting to order, determined that a quorum was present
and convened into Executive Session at 6:00 p.m.
Present 8 - Karen Hunt -,Cliff Long -,Bob Mahalik;Wes Mays -,Gary Roden -,Marvin
Franklin -,Mark Hill and Nancy Yingling
2. Executive Session (Closed to the Public) 1st Floor Conference Room
Mayor Hunt convened Executive Session at 6:08 p.m.
Section 551.087, Texas Government Code - Economic Development Negotiations.
A. Discussion regarding economic development prospects south of
Dividend and east of Freeport Parkway.
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City Council Minutes February 24, 2015
B. Discussion regarding economic development prospects south of
Bethel Road and west of S. Coppell Road.
City Council convened into closed executive session pursuant to Section
551.087 of theTexas Government Code to discuss economic development
prospects south of Dividend and east of Freeport Parkway and prospects
south of Bethel Road and west of S. Coppell Road.
Discussed under Executive Session.
Mayor Hunt adjourned Executive Session at 6:54 p.m.
3. Work Session (Open to the Public) 1st Floor Conference Room
Mayor Hunt convened the Work Session at 6:56 p.m.
A. Discussion regarding the Comprehensive Annual Financial Report
for Fiscal year ending September 30, 2014.
B. Discussion regarding the approval of awarding Bid #Q-0115-01
"Tax 2012B Edgewood Drive and Highland Meadow Reconstruction"
project and enter into an Agreement with CD Builders, Inc. in the
amount of $2,376,151.00, and approval of an incentive bonus amount
up to an additional $97,500.00 for a total award of $2,473,651.00; as
budgeted from'/4 Cent Sales Tax revenue; and authorizing the City
Manager to sign any necessary documents.
C. Discussion regarding the approval of awarding Bid #Q-0115-02
"Tax 2013B and Tax 2013C Whispering Hills Drive Reconstruction"
project and enter into an Agreement with McMahon Contracting, L.P.
in the amount of $2,256,621.87, and approval of an incentive bonus
amount up to an additional $97,500.00 for a total award of
$2,354,121.87; as budgeted from'/4 Sales Tax revenue; and
authorizing the City Manager to sign any necessary documents.
D. Discussion regarding Agenda Items.
Presented in Work Session.
Mayor Hunt adjourned the Work Session at 7:32 p.m.
4. Regular Session
Mayor Hunt reconvened the Regular Session at 7:41 p.m.
5. Invocation 7:30 p.m.
Tina Brown, Missions Director, GracePoint Church, gave the invocation.
6. Pledge of Allegiance
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City Council Minutes February 24, 2015
7. Presentations
Mayor Hunt and the City Council led the Pledge of Allegiance.
A. Annual State of the Court Address presented by the Honorable
Marian Moseley.
The Honorable Judge Marian Moseley introduced the other two Municipal
Court Judges, The Honorable Kim Nesbitt and The Honorable Terry Landwehr,
as well as the Court Administrator Rosie Caballero. Judge Moseley presented
information regarding the types of violations handled through the Municipal
Court. She gave statistics for the last year regarding the number of pleas,
trials, dockets, arrest warrants, and cases filed. Judge Moseley reviewed
information from the Teen Court, the recent Open House, changes that will
possibly come from the Legislature this year, expressed her gratitude for the
Court staff, and answered questions from the Council.
B. Annual Report by The Friends of the Coppell Library.
Ms. Karla Tabor gave an update on events that had been held by The Friends
of the Library since their reinstatement in 2014, including participation in
Earthfest, Bark in the Park, Oakfest, Farmers Market, book sales, book
donations, and celebration of National Library Week. Ms. Tabor advised that
$57,000 had been donated to the Alana fund to be used in the Kids section of
the Library and that they are very excited about the newly renovated Library.
Ms. Tabor answered questions from the Council.
C. Presentation of Achievement of Library Excellence Award.
Library Director Vicki Chiavetta introduced the Bedford Library Director Marie
Redburn. Ms. Redburn presented Ms. Chiavetta with the Achievement of
Library Excellence Award and advised that only 39 Libraries in the State of
Texas received this award. Ms. Chiavetta thanked the Library Staff and other
City departments and also thanked the Mayor and Council for their support.
8. Citizens' Appearance
9. Consent Agenda
There was no one present wishing to speak.
A. Consider approval of the minutes: February 10, 2015.
A motion was made by Council Member Gary Roden, seconded by Council
Member Wes Mays, that Agenda Items A -F be approved on the Consent
Agenda. The motion passed by a unanimous vote.
Aye: 7 - Councilmember Cliff Long;Councilmember Bob Mahalik;Councilmember
Wes Mays;Councilmember Gary Roden -,Mayor Pro Tem Marvin
Franklin-,Councilmember Mark Hill and Councilmember Nancy Yingling
B. Consider approval of an Interlocal Agreement between the City of
Coppell and North Central Texas Council of Governments (NCTCOG),
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City Council Minutes February 24, 2015
to establish an agreement with Government Payment Services,
(GovPay) for electronic warrant payment services, and authorizing the
Mayor to sign all necessary documents.
A motion was made by Council Member Gary Roden, seconded by Council
Member Wes Mays, that Agenda Items A -F be approved on the Consent
Agenda. The motion passed by a unanimous vote.
Aye: 7 - Councilmember Cliff Long;Councilmember Bob Mahalik;Councilmember
Wes Mays;Councilmember Gary Roden -,Mayor Pro Tem Marvin
Franklin-,Councilmember Mark Hill and Councilmember Nancy Yingling
C. Consider approval of an award of bid and enter into contract for
turf mowing with VMC Landscape Services, through an interlocal
purchasing agreement with the Town of Addison, as budgeted; and,
authorizing the City Manager to execute the necessary documents.
A motion was made by Council Member Gary Roden, seconded by Council
Member Wes Mays, that Agenda Items A -F be approved on the Consent
Agenda. The motion passed by a unanimous vote.
Aye: 7 - Councilmember Cliff Long;Councilmember Bob Mahalik;Councilmember
Wes Mays;Councilmember Gary Roden -,Mayor Pro Tem Marvin
Franklin-,Councilmember Mark Hill and Councilmember Nancy Yingling
D. Consider approval of a Resolution amending Resolution No.
010996.3 as amended, amending the Master Fee schedule for Rolling
Oaks Memorial Center Fees and authorizing the Mayor to sign.
A motion was made by Council Member Gary Roden, seconded by Council
Member Wes Mays, that Agenda Items A -F be approved on the Consent
Agenda. The motion passed by a unanimous vote.
Aye: 7 - Councilmember Cliff Long;Councilmember Bob Mahalik;Councilmember
Wes Mays;Councilmember Gary Roden -,Mayor Pro Tem Marvin
Franklin-,Councilmember Mark Hill and Councilmember Nancy Yingling
Enactment No: 20150224.1
E. Consider approval of Change Order Number Three to the
Northlake Dam project in the amount of $150,629.00 with Archer
Western Construction, LLC; and authorizing the City Manager to sign
any necessary documents.
A motion was made by Council Member Gary Roden, seconded by Council
Member Wes Mays, that Agenda Items A -F be approved on the Consent
Agenda. The motion passed by a unanimous vote.
Aye: 7 - Councilmember Cliff Long;Councilmember Bob Mahalik;Councilmember
Wes Mays;Councilmember Gary Roden -,Mayor Pro Tem Marvin
Franklin-,Councilmember Mark Hill and Councilmember Nancy Yingling
F. Consider approval of an Ordinance amending Article 8-3, Parking,
Section 8-3-1(A) of the Code of Ordinances by adding a subsection to
make it unlawful to stop, stand, or park a vehicle at all times on
portions of Houston Street and Travis Street; and authorizing the
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City Council Minutes February 24, 2015
Mayor to sign any necessary documents.
A motion was made by Council Member Gary Roden, seconded by Council
Member Wes Mays, that Agenda Items A -F be approved on the Consent
Agenda. The motion passed by a unanimous vote.
Aye: 7 - Councilmember Cliff Long;Councilmember Bob Mahalik;Councilmember
Wes Mays;Councilmember Gary Roden -,Mayor Pro Tem Marvin
Franklin-,Councilmember Mark Hill and Councilmember Nancy Yingling
Enactment No: 2015-1408
End of Consent Agenda
10. Consider approval of the Comprehensive Annual Financial Report for
the fiscal year ending September 30, 2014.
Finance Director Jennifer Miller introduced Mr. Ben Kohnle with Grant
Thornton, LLP. Mr. Kohnle thanked the staff for their assistance with the audit
process and rendered an unmodified clean audit with no unresolved issues.
A motion was made by Councilmember Bob Mahalik, seconded by
Councilmember Cliff Long to approve the Comprehensive Annual Financial
Report for the fiscal year ending September 30, 2014. The motion passed by a
unanimous vote.
Aye: 7 - Councilmember Cliff Long;Councilmember Bob Mahalik;Councilmember
Wes Mays;Councilmember Gary Roden -,Mayor Pro Tem Marvin
Franklin-,Councilmember Mark Hill and Councilmember Nancy Yingling
11. Consider approval of an Ordinance of the City of Coppell, Texas,
approving an amendment to Ordinance No. 2014-1394, the budget for
the Fiscal Year October 1, 2014 through September 30, 2015, and
authorizing the Mayor to sign.
Finance Director Jennifer Miller explained the proposed budget amendments
and answered questions of the Council.
A motion was made by Mayor Pro Tem Marvin Franklin, seconded by
Councilmember Wes Mays to approve Ordinance No. 2015-1409, approving an
amendment to Ordinance No. 2014-1394, the budget for Fiscal Year October 1,
2014 through September 30, 2015, and authorizing the mayor to sign. The
motion passed by a unanimous vote.
Aye: 7 - Councilmember Cliff Long;Councilmember Bob Mahalik;Councilmember
Wes Mays;Councilmember Gary Roden -,Mayor Pro Tem Marvin
Franklin-,Councilmember Mark Hill and Councilmember Nancy Yingling
Enactment No: 2015-1409
12. Discussion regarding the approval of awarding Bid #Q-0115-01 "Tax
2012B Edgewood Drive and Highland Meadow Reconstruction"
project and enter into an agreement with C.D. Builders, Inc. in the
amount of $2,376,151.00, and approval of an incentive bonus amount
up to an additional $97,500.00 for a total award of $2,473,651.00; as
budgeted from'/4 Cent Sales Tax revenue; and authorizing the City
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City Council Minutes February 24, 2015
Manager to sign any necessary documents.
Assistant Director of Public Works Keith Marvin read Items 12 and 13 into the
record, introduced Jamie Brierton, the City's new Capital Improvement Project
Coordinator, and explained the two projects proposed in Items 12 and 13. He
advised that there have been meetings with residents, for each project, to
introduce contractors, that there would be significant drainage improvements
on the Edgewood Drive project along with widening the alley entrances for
easier navigation by garbage trucks. He further advised that the Whispering
Hills Drive reconstruction project would include narrowing the street and
adding sidewalks.
Discussion ensued regarding the timing of the projects, the sidewalk location
on the Whispering Hills Drive project, incentives offered for timely completion,
and working with the residents and the post office regarding mail delivery
during the time of construction.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Nancy Yingling to approve awarding Bid #Q-0115-01 "Tax
2012B Edgewood Drive and Highland Meadow Reconstruction " project and
enter into an agreement with CD Builders in the amount of $2,376,151.00, and
approval of an incentive bonus amount up to an additional $97,500.00 for a
total award of $2,473,651.00; as budgeted from the 1/4 Cent Sales Tax revenue;
and authorizing the City Manager to sign any necessary documents. The
motion passed by a unanimous vote.
Aye: 7 - Councilmember Cliff Long;Councilmember Bob Mahalik;Councilmember
Wes Mays;Councilmember Gary Roden -,Mayor Pro Tem Marvin
Franklin-,Councilmember Mark Hill and Councilmember Nancy Yingling
13. Discussion regarding the approval of awarding Bid #Q-0115-02 "Tax
2013B and Tax 2013C Whispering Hills Drive Reconstruction" project
and enter into an agreement with McMahon Contracting, L.P., Inc. in
the amount of $2,256,621.87, and approval of an incentive bonus
amount up to an additional $97,500.00 for a total award of
$2,354,121.87; as budgeted from'/4 Sales Tax revenue; and
authorizing the City Manager to sign any necessary documents.
Assistant Director of Public Works Keith Marvin read Items 12 and 13 into the
record, introduced Jamie Brierton, the City's new Capital Improvement
Program Coordinator, and explained the two projects proposed in Items 12 and
13. He advised that there have been meetings with residents, for each project,
to introduce contractors, that there would be significant drainage
improvements on the Edgewood Drive project along with widening the alley
entrances for easier navigation by garbage trucks. He further advised that the
Whispering Hills Drive reconstruction project would include narrowing the
street and adding sidewalks.
Discussion ensued regarding the timing of the projects, the sidewalk location
on the Whispering Hills Drive project, incentives offered for timely completion,
and working with the residents and the post office regarding mail delivery
during the time of construction.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Nancy Yingling to approve awarding Bid #Q-0115-02 "Tax
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City Council Minutes February 24, 2015
2013B and Tax 2013CF Whispering Hills Drive Reconstruction" project and
enter into an Agreement with McMahon Contracting, L.P., Inc. in the amount of
$2,256,621.87, and approval of an incentive bonus amount up to an additional
$97,500.00 for a total award of $2,354,121.87; as budgeted from 1/4 Sales Tax
revenue; and authorizing the City Manager to sign any necessary documents.
The motion passed by a unanimous vote.
Aye: 7 - Councilmember Cliff Long;Councilmember Bob Mahalik;Councilmember
Wes Mays;Councilmember Gary Roden -,Mayor Pro Tem Marvin
Franklin-,Councilmember Mark Hill and Councilmember Nancy Yingling
14. City Manager Reports - Project Updates and Future Agendas
City Manager Clay Phillips reported that the City offices had been closed on
Monday, February 23rd, due to weather, that the offices had opened late today,
February 24th, due to weather, but would likely be open and begin at regular
time on Wednesday, February 25th. He further reported that the 9-1-1 lines had
been out for a while on Monday, February 23rd, but that all emergency vehicles
had been stationed at different locations througout the City. Mr. Phillips also
reported that the final touches were being placed on the Volunteer Recognition
event scheduled for April 30th. He explained that the event would be a casual,
Food Truck event, closed to the public, with approximately 400 volunteers and
spouses in attendance to honor the services of the City's volunteers. He finally
reported that the next regular Council meeting would be held on March 24th
with a Council Work Session scheduled for Tuesday, March 31st.
15. Mayor and Council Reports
Councilmember Cliff Long asked that the Council recognize the Historical
Society and announced they held a Valentine Vintage Tea at the Kirkland
House and would be holding an Archeological dig on March 21st at 9:00 a.m. at
Heritage Park. He further announced that the dig held in the Fall brought out
over 50 people and a musket ball and an amonite fossil were found.
16. Council Committee Reports concerning items of community involvement with no
Council action or deliberation permitted.
There were no reports given.
17. Public Service Announcements concerning items of community interest with no
Council action or deliberation permitted.
Mayor Hunt announced the 2015 Beastfeast would be held on Saturday,
February 28th at the Senior Center to benefit the benevolence fund.
18. Necessary Action from Executive Session
A motion was made by Mayor Pro Tem Marvin Franklin, seconded by
Councilmember Bob Mahalik to amend the Economic Development Agreement
by and between the City of Coppell and Coppell Dirtbed, LLC, to include an
early building permit application and construction incentive equivalent to five
percent (5%) of the annual tax abatement on real and personal property
conditioned on the following:
1. Application by Coppell Dirtbed, LLC, for a building permit for two
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City Council Minutes February 24, 2015
1�
restaurants totalling 7,000 square feet, located at 505 Houston Street within 60
days of execution of the Agreement.
' � M
Selby Hunt,
. Coppell Dirtbed, LLC, to begin construction within 90 days from
issuance of a building permit for said 7,000 square foot restaurants at said
location; and authorize the City Manager to execute such Agreement after
approval as to form by City Attorney. The motion passed by a unanimous vote.
Wes ,_ Gary Roden;Mayor Pro Tern Marvin
Franklin;Councilmember Mark Hill end Councilmernber Nancy Yingling
r Ht anntonced that there was no further business before the City
ci) nd ad" rued the meeting at 9:19 p.m.
Christel Pettinos, C' Secretary
1101/1" f
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