CM 2015-04-28CFFELL
City of Coppell, Texas
Minutes
City Council
255 Parkway Boulevard
Coppell, Texas 75019-9478
Tuesday, April 28, 2015 5:30 PM Council Chambers
KAREN HUNT MARVIN FRANKLIN
Mayor Mayor Pro Tem
CLIFF LONG GARY RODEN
Place 1 Place 4
BOB MAHALIK NANCY YINGLING
Place 2 Place 5
WES MAYS MARK HILL
Place 3 Place 7
CLAY PHILLIPS
City Manager
Also present were City Manager Clay Phillips, Deputy City Managers Mario Canizares
and Mike Land, City Secretary Christel Pettinos, and City Attorney Robert Hager.
The City Council of the City of Coppell met in Regular Called Session on Tuesday, April
28, 2015, at 5:30 p.m. in the City Council Chambers of Town Center, 255 Parkway
Boulevard, Coppell, Texas.
1. Call to Order
Mayor Hunt called the meeting to order, determined that a quorum was present
and convened into Executive Session at 5:31 p.m.
Present 7 - Karen Hunt -,Cliff Long -,Wes Mays -,Gary Roden -,Marvin Franklin -,Mark Hill
and Nancy Yingling
Absent 1 - Bob Mahalik
2. Executive Session (Closed to the Public) 1st Floor Conference Room
Mayor Hunt convened Executive Session at 5:44 p.m.
Section 551.087, Texas Government Code - Economic Development Negotiations.
A. Discussion regarding economic development prospects south of
Bethel Road and east of Freeport Parkway.
Discussed under Executive Session
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City Council Minutes April 28, 2015
Section 551.072, Texas Government Code - Deliberation regarding Real Property.
B. Discussion regarding property located south of Bethel Road and
east of S. Coppell Road.
Discussed under Executive Session
3. Work Session (Open to the Public) 1st Floor Conference Room
Mayor Hunt adjourned the Executive Session at 6:12 p.m. and convened the
Work Session at 6:15 p.m.
A. Discussion regarding Xeriscape Incentives.
B. Discussion regarding West Nile Virus 2014-2015.
C. Discussion regarding Agenda Items.
Presented in Work Session
4. Regular Session
Mayor Hunt adjourned the Work Session at 7:06 p.m. and reconvened the
Regular Session at 7:30 p.m.
5. Invocation 7:30 p.m.
Fire Chaplain Steve Calvert gave the Invocation.
6. Pledge of Allegiance
7. Proclamations
8. Presentations
Mayor Hunt and the City Council led those present in the Pledge of Allegiance.
Consider approval of Proclamation naming the month of May as
"Motorcycle Safety and Awareness Month;" and authorizing the Mayor
to sign.
Mayor Hunt read the proclamation for the record and presented the same to
Paul Corrick and Los Vagabundos Motorcycle Club. A motion was made by
Mayor Pro Tem Marvin Franklin, seconded by Councilmember Gary Roden, that
this Agenda Item be approved. The motion passed by an unanimous vote.
Library Board Annual Report to Council
Wednesday Foster, Library Board Chair, presented the board's annual report.
Items she discussed included: the Library's increased social media presence,
the upcoming expansion design, new offerings to citizens, outreach projects
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City Council Minutes April 28, 2015
and the summer reading program.
9. Citizens' Appearance
10. Consent Agenda
Mayor Hunt called on those who signed up to speak:
1) Barbara Bailey, 232 Plantation, spoke in regards to changing the ordinance
requiring cats to be on a leash.
2) Satish Joshi, 701 Westminster Way, spoke in regards to the reduction of
water usage on our lawns and sidewalks.
A. Consider approval of minutes: April 14, 2015.
A motion was made by Mayor Pro Tem Marvin Franklin, seconded by
Councilmember Cliff Long, that Agenda Items A -D be approved on the Consent
Agenda. The motion passed by an unanious vote.
B. Consider renewal of an Interlocal Government Agreement with
Dallas County Health and Human Services for mosquito spraying in an
amount not to exceed, $50,000.00; as budgeted in general funds; and
authorizing the Mayor to sign any necessary documents.
A motion was made by Mayor Pro Tem Marvin Franklin, seconded by
Councilmember Cliff Long, that Agenda Items A -D be approved on the Consent
Agenda. The motion passed by an unanious vote.
C. Consider award of bid and of entering into a contract with Urban
Construction Group for the construction of various alleyways
throughout the City; in the total amount of $1,213,650.00; as budgeted
in the'/4 cent sales tax fund; and authorizing the City Manager to sign
any necessary documents.
A motion was made by Mayor Pro Tem Marvin Franklin, seconded by
Councilmember Cliff Long, that Agenda Items A -D be approved on the Consent
Agenda. The motion passed by an unanious vote.
D. Consider approval of a Resolution approving an Amended and
Restated Tax Abatement Agreement between the City of Coppell and
Prologis, and authorizing the Mayor to sign.
A motion was made by Mayor Pro Tem Marvin Franklin, seconded by
Councilmember Cliff Long, that Agenda Items A -D be approved on the Consent
Agenda. The motion passed by an unanious vote.
Enactment No: 2015-0428.1
End of Consent Agenda
11. Consider approval of Texas Multiple Award Schedule (TXMAS)
Proposal 61-0149 to SDB Contracting Services in the amount of
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City Council Minutes April 28, 2015
$122,318.45; for the construction of a 225 linear foot screening wall
behind Fire Station #1 located at 520 Southwestern Boulevard; as
budgeted in the Fire General Fund; and authorizing the City Manager
to sign any necessary documents.
Presentation: Keith Marvin, Assistant Director of Public Works, made a
presentation to Council.
A motion was made by Mayor Pro Tem Marvin Franklin, seconded by
Councilmember Nancy Yingling, that this Agenda Item be approved. The
motion passed by an unanimous vote.
12. Consider award of a professional services contract in the amount of
$192,455 with RJN Group, Inc. for Sanitary Sewer Evaluation and
Flow Monitoring; as provided from available funds in the Water and
Sewer fund; and authorizing the City Manager to sign any necessary
documents.
Presentation: Keith Marvin, Assistant Director of Public Works, made a
presentation to Council.
A motion was made by Mayor Pro Tem Marvin Franklin, seconded by
Councilmember Gary Roden, that this Agenda Item be approved. The motion
passed by an unanimous vote.
13. Consider award of bid and entering into a contract with FNH
Construction, LLC for the paving repair of Denton Tap & MacArthur
Boulevard; in an amount of $1,396,725.00; as budgeted in the'/4 cent
sales tax fund; and authorizing the City Manager to sign any
necessary documents.
Presentation: Keith Marvin, Assistant Director of Public Works, made a
presentation to Council and answered questions.
A motion was made by Councilmember Hill, seconded by Councilmember
Mays, to approve the item with an amendment to include a $1,500/day incentive
for completion of the project within 75 days. The motion failed 2-4 with
Councilmembers Long, Roden, Yingling and mayor Pro Tem Franklin voting
against the motion.
A second motion was made by Councilmember Long, seconded by
Councilmember Roden, to approve the item as presented.
Mayor Pro Tem Franklin made an amendment to the second motion to include
a $1,500/day early completion incentive bonus with a cap of 10 days, or
$15,000. Councilmember Yingling seconded the amended motion. The
amendment to the motion carried 5-1, with Councilmember Long voting
against the amendment.
The final motion to approve Agenda Item 13, as amended, passed 5-1 with
Councilmember Long voting against the item.
14. City Manager Reports - Project Updates and Future Agendas
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City Council Minutes April 28, 2015
City Manager Clay Phillips announced that a follow-up from the Council
Retreat will be brought to the next meeting in Work Session. Mr. Phillips also
reported that although there is still work to be done on sidewalks and medians,
traffic on Freeport Parkway south towards Sandy Lake Road is now travelling
in the appropriate direction.
15. Mayor and Council Reports
Nothing to report.
16. Council Committee Reports concerning items of community involvement with no
Council action or deliberation permitted.
Nothing to report.
17. Public Service Announcements concerning items of community interest with no
Council action or deliberation permitted.
Mayor Hunt reminded the Council of the Volunteer Appreciation Dinner being
held on April 30th in the Town Center Plaza. The food truck event will be from 6
p.m. - 9 p.m. in a come and go fashion. May 1st, the Old Town Coppell
Anniversary Event will be held from 7 p.m. — 9 p.m. featuring the band, Le
Freak. The Old Town businesses will be selling food, but there will not be any
food trucks. Finally, May 2nd is the Friends of the Nature Park celebration
dinner at the Biodiversity Education Center.
18. Necessary Action from Executive Session
Adjournment
Nothing to report.
ThelbeiryE no further business before the Council, the meeting was
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Kq ren Selbo Hunt, May r
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Christel Pettinos, City Secretary
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