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WILLIAM T. COZBY PUBLIC LIBRARY
LIBRARY BOARD MINUTES
May 14, 2015
The William T. Cozby Public Library Advisory Board met in regular session on Thursday, May 14th,
2015 in the Board Room of the William T. Cozby Public Library.
1. CALL TO ORDER:
The meeting was called to order by Chairman, Wednesday Foster at 7:02
p.m. Other board members present were Emily Nance, Marilou Schrimshaw, Stephen Charters, Janet
Koester, Adrienne Morton and Karla Tabor. Youth Advisor Christine Ji was also present. Staff in
attendance were Library Director, Vicki Chiavetta, Assistant Director, Jane Darling and Sr.
Administrative Technician, Kim McGrath.
2. APPROVAL OF MINUTES FROM THE APRIL 9th, 2015 REGULAR BOARD
MEETING:
Janet Koester moved to approve the minutes and Emily Nance seconded the motion. All
were in favor and the minutes were approved.
3. CITIZEN’S APPEARANCES:
None
4.LIBRARY DIRECTOR’S REPORT
:
Vicki thanked the Friends for recognizing libraries and librarians during National Library
Week.
Workload Indicators:
Project teams are busy preparing for the move to the Fire
Administration building. The collection development team is working on how to divide
the collections. The marketing team is promoting alternative meeting spaces.
The statistics remained about the same as in previous months. Digital services increased
while circulation of printed material and patron visits declined.
Programs:
Festival of Nations (Sweden) had 90 people in attendance. The Science Kits
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were introduced on April 25 and have been very popular. The teen Anime program went
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well. Tea Time was a big hit. Star Wars Day drew 195 people and CozbyCon on May 6
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had 180 in attendance. The book sale is May 16 and the Volunteer Fair is May 19. The
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Friends Group will have a guest speaker on May 27 who will speak about the book, The
True American, of which he is the subject.
5. BUDGET UPDATE:
Vicki went over the FY 15/16 budget. The IT budget requests have been
moved into the library budget rather than kept separate as in past years. This accounts for the large
increase in the library budget.
6. JOINT COUNCIL WORK SESSION:
Vicki will check on the status of the Joint Council
meeting which is usually held in August.
7. LIBRARY EXPANSION UPDATE:
The moving vendor selection is still being negotiated. The
library name change was discussed. Vicki said that anything that has to do with the library expansion will
use the new name, Cozby Library and Community Commons. The current name will be used while in the
Fire Administration building. Karla asked about the name of the library while in transition- promoting the
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temporary location versus the new library. Discussion ensued. Vicki passed around a postcard which the
Marketing Team created that lists alternative places where patrons may go for meetings and study spaces.
The architects are working on designing interior spaces with input from staff members. Technology needs
are also being assessed. Several options are being considered to keep the expansion within budget.
8. YOUTH ADVISOR’S UPDATE:
Christine Ji thanked the Friends Group for their donation of
books for StoryPower. She spoke about Teen Nite and said she has worked on contacting friends to
publicize the program and would like to have it continue during the summer.
8. FRIENDS OF THE COPPELL LIBRARY REPORT:
Karla Tabor asked for help with setting
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up for the book sale on May 15. The Friends will donate some books to the USO and StoryPower and
some large print books to St. Joseph’s. Any books remaining after the sale will be donated to CCA. She
showed a sample of a new book bag which will sell for $2. She also said that Adrienne is doing a great
job with the Friends’ Facebook page. Karla and Adrienne will attend a session in Dallas regarding the
North Texas Giving Day which takes place in September. Karla talked about the book, The True
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American, and some ways to promote the upcoming event on May 27. She said Amazon has an excellent
summary of the book. Stephen Charters encouraged everyone to like and share the Friends Group on
Facebook. Karla said the book will be advertised at the book sale. The Board discussed what to do with
book donations while the library is in the Fire Administration Building as there will not be room to store
many books.
9. LIBRARY BOARD GOALS AND OBJECTIVES:
No discussion.
ADJOURNMENT:
Chairman, Wednesday Foster adjourned the meeting at 7:46 p.m.
______________________________________
Wednesday Foster, Library Board Chair
_______________________________________________
Kim McGrath, Sr. Administrative Technician
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