CM 2015-06-09COPPELL
City of Coppell, Texas
Minutes
City Council
255 Parkway Boulevard
Coppell, Texas 75019-9478
Tuesday, June 9, 2015 5:30 PM Council Chambers
KAREN HUNT
GARY RODEN
Mayor
Mayor Pro Tem
CLIFF LONG
NANCY YINGLING
Place 1
Place 5
BRIANNA HINOJOSA-FLORES
MARVIN FRANKLIN
Place 2
Place 6
WES MAYS MARK HILL
Place 3 Place 7
CLAY PHILLIPS
City Manager
Also present were City Manager Clay Phillips, Deputy City Managers Mario Canizares
and Mike Land, City Secretary Christel Pettinos and City Attorney Robert Hager.
The City Council of the City of Coppell met in Regular Called Session on Tuesday, June
9, 2015, at 5:30 p.m. in the City Council Chambers of Town Center, 255 Parkway
Boulevard, Coppell, Texas.
1. Call to Order
Mayor Hunt called the meeting to order, determined that a quorum was present
and convened into Executive Session at 5:43 p.m.
2. Executive Session (Closed to the Public) 1st Floor Conference Room
Section 551.071, Texas Government Code - Consultation with City Attorney.
Consultation with the City Attorney with regards to Cause Number
3:14 -CV -02258-N filed in U.S. District Court Northern District of Texas,
styled Hackbelt 27 Partners, L.P v. City of Coppell.
Discussed under Executive Session
3. Work Session (Open to the Public) 1st Floor Conference Room
Mayor Hunt adjourned the Executive Session at 6:04 p.m. and convened into
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City Council Minutes June 9, 2015
the Work Session at 6:07 p.m.
A. Demonstration of External Website.
B. Discussion regarding Council Committee Selection.
C. Discussion of Agenda Items.
Presented in Work Session
Councilmember Hinojosa-Flores left the meeting at 6:19 p.m. and returned at
7:24 p.m.
Councilmember Mays left the meeting at 6:30 p.m. and returned at 6:37 p.m.
Mayor Hunt adjourned the Work Session at 7:07 p.m. and reconvened into the
Regular Session.
Regular Session
4. Invocation 7:30 p.m.
Fire Chaplain Steve Calvert gave the Invocation.
5. Pledge of Allegiance
The Fire Department Honor Guard posted the colors of the flag and led those
present in the Pledge of Allegiance.
6. Coppell Citizens' Fire Academy Class of 2015 Graduate Recognition
Presented
Fire Chief Kevin Richardson and Captain David Malone made a presentation
and presented completion certificates to the 2015 Graduating Class of the
Coppell Citizens' Fire Academy.
7. Presentation of the 1st Place Award to the Participants of the "HEB
Community Challenge."
Presented
Mayor Hunt, Co -Chairs Ed Guignon and Maureen Corcoran and several Coppell
Seniors made a presentation of the 1st Place Award for the "HEB Community
Challenge." Coppell came in 1st Place for its size and 2nd Place in the State
behind San Antonio.
8. Update by Fire Chief Kevin Richardson on the recent flooding in
Coppell.
Presented
Fire Chief Kevin Richardson made a presentation to Council on the May 2015
Flooding and Response Efforts. Joe Dingman, President of Catholic Charities
and owner of Wellington Apartments reported on the logistics of the events
affecting its residents. 150 residences were displaced for three days to one
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City Council Minutes June 9, 2015
week. In the end, 54 residences have been displaced indefinitely. Mr. Dingman
complimented the outpouring support from the City, the citizens and
neighboring agencies. Tracey Eubanks with Metrocrest Services also spoke on
it's supportive efforts and complimented the City for it's recovery efforts.
Citizens' Appearance
Mayor Hunt advised that no one signed up to speak.
10. Consent Agenda
A. Consider approval of the minutes: May 26, 2015.
A motion was made by Councilmember Marvin Franklin, seconded by Mayor
Pro Tem Gary Roden, that Agenda Items A -J be approved on the Consent
Agenda. The motion passed by an unanimous vote.
B. Consider approval of an Ordinance for Case No. PD -258R -SF, Villas
of Southwestern, a zoning change from PD -258 -SF (Planned
Development -258 -Single Family) to PD -258R -SF (Planned
Development -258 Revised -Single Family), to amend the development
regulations to allow one stucco home located at 822 Mango Court and
authorizing the Mayor to sign.
A motion was made by Councilmember Marvin Franklin, seconded by Mayor
Pro Tem Gary Roden, that Agenda Items A -J be approved on the Consent
Agenda. The motion passed by an unanimous vote.
Enactment No: 91500-A-671
C. Consider approval of an Ordinance for Case No. PD -263R2 -SF -9, The
Preserve at Oak Grove, a zoning change from PD -263R -SF -9
(Planned Development -263 Revised -Single Family -9) to
PD -263R2 -SF -9 (Planned Development -263 Revision 2 -Single
Family -9), to attach a revised tree preservation/mitigation plan on 3.56
acres of property zoned for nine (9) single-family lots to be located at
the extension of Oak Grove Lane and authorizing the Mayor to sign.
A motion was made by Councilmember Marvin Franklin, seconded by Mayor
Pro Tem Gary Roden, that Agenda Items A -J be approved on the Consent
Agenda. The motion passed by an unanimous vote.
Enactment No: 91500-A-672
D. Consider approval of an Ordinance for Case No. PD -280-R, Verizon, a
zoning change from R (Retail) to PD -280-R (Planned
Development -280 -Retail), to allow an 80 -foot telecommunication
tower, antenna and facilities to be located 1005 E. Sandy Lake Road
and authorizing the Mayor to sign.
A motion was made by Councilmember Marvin Franklin, seconded by Mayor
Pro Tem Gary Roden, that Agenda Items A -J be approved on the Consent
Agenda. The motion passed by an unanimous vote.
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Enactment No: 91500-A-673
E. Consider approval of an Ordinance for Case No. S -1260-C, Urban Air,
a zoning change from C (Commercial) to S-1 260-C (Special Use
Permit -1260 -Commercial), to allow a 28,342 -square -foot indoor
commercial amusement center use at 110 W. Sandy Lake Road,
Suite 160, and authorizing the Mayor to sign.
A motion was made by Councilmember Marvin Franklin, seconded by Mayor
Pro Tem Gary Roden, that Agenda Items A -J be approved on the Consent
Agenda. The motion passed by an unanimous vote.
Enactment No: 91500-A-674
F. Consider approval to award a contract to Stripe -A -Zone, to perform
annual pavement marking services, in the amount of $110,000.00
through an interlocal cooperative purchase agreement with the City of
Grand Prairie; as budgeted in the Infrastructure Maintenance Fund;
and authorizing the City Manager to sign any necessary documents.
A motion was made by Councilmember Marvin Franklin, seconded by Mayor
Pro Tem Gary Roden, that Agenda Items A -J be approved on the Consent
Agenda. The motion passed by an unanimous vote.
G. Consider approval of entering into a license agreement between the
City of Coppell and R. L. Robertson, LLC of 569 Coppell Road to allow
the property owner to construct and maintain an eight foot wide trail
utilizing decorative paving techniques within a portion of the existing
15' Sidewalk/Utility Easement; and authorizing the City Manager to
sign any necessary documents.
A motion was made by Councilmember Marvin Franklin, seconded by Mayor
Pro Tem Gary Roden, that Agenda Items A -J be approved on the Consent
Agenda. The motion passed by an unanimous vote.
H. Consider approval of an Ordinance abandoning a 15' utility easement
on the Parkwest Commerce Center Subdivision, as described in
exhibits "A" and "B" attached hereto; reserving all existing easement
rights of others if any, whether apparent or non -apparent, aerial,
surface, underground or otherwise; providing for the furnishing of a
certified copy of this ordinance for recording in the real property
records of Dallas County, Texas as a Quitclaim Deed, and authorizing
the Mayor to sign any necessary documents.
A motion was made by Councilmember Marvin Franklin, seconded by Mayor
Pro Tem Gary Roden, that Agenda Items A -J be approved on the Consent
Agenda. The motion passed by an unanimous vote.
Enactment No: ORD 2015-1413
Consider approval of the terms and conditions for a contract with
Emergicon as the Fire Department patient billing service and
authorizing the City Manager to sign the necessary documents.
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City Council Minutes June 9, 2015
A motion was made by Councilmember Marvin Franklin, seconded by Mayor
Pro Tem Gary Roden, that Agenda Items A -J be approved on the Consent
Agenda. The motion passed by an unanimous vote.
J. Consider approval to enter into an agreement with Premiere Install &
Movers for the moving and storage of materials, furnishings and office
supplies from and back to, the William T. Cozby Public Library, in the
amount of $110,268.22; and authorizing the City Manager to sign any
necessary documents.
A motion was made by Councilmember Marvin Franklin, seconded by Mayor
Pro Tem Gary Roden, that Agenda Items A -J be approved on the Consent
Agenda. The motion passed by an unanimous vote.
End of Consent Agenda
11. Consider approval of an Ordinance for Case No. PD -250R20 -H, Old
Town Addition (Main St), PH III, a zoning change from PD -250R8 -H
(Planned Development -250 Revision 8 -Historic) to PD -250R20 -H
(Planned Development -250 Revision 20 -Historic), to amend the
Concept Plan and attach a Detail Site Plan to allow the development
of 11 single-family lots fronting Hammond Street, one common area
lot (access and utility easement) and to revise the development
conditions on three retail lots fronting W. Main Street on approximately
2.1 acres of property located at the northeast corner of Hammond
Street and Travis Street and authorizing the Mayor to sign.
Presentation: Marcie Diamond, Assistant Director of Planning, made a
presentation to Council.
A motion was made by Councilmember Brianna Hinojosa-Flores, seconded by
Councilmember Cliff Long, that this Zoning Ordinance be approved. The
motion passed by an unanimous vote.
Enactment No: 91500-A-675
12. PUBLIC HEARING:
Consider approval of the Red Hawk Addition, Lots 3R & 5R, Block B,
Replat, being a replat of Lots 3, 4 & 5, Block B, into two lots to allow
the construction of one single-family home on 10,713 square feet of
property (formally 330-334 Devon Drive) and to replat Lot 5 (326
Devon Drive) to increase to 8,732 square feet.
Presentation: Marcie Diamond, Assistant Director of Planning, made a
presentation to Council.
Mayor Hunt opened the Public Hearing and advised that no one signed up to
speak.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Mark Hill, to close the Public Hearing and approve this Agenda
Item. The motion passed by an unanimous vote.
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13. Consider approval of the Westhaven PH IIB, Final Plat, to permit the
development of 67 residential lots and two (2) common area lots on
12.58 acres of property located south of S.H. 121, approximately 550
feet west of Magnolia Park.
Presentation: Marcie Diamond, Assistant Director of Planning, made a
presentation to Council.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Mark Hill, that this Agenda Item be approved subject to the
following condition:
1) There may be additional comments at the time of detailed engineering
review.
The motion passed by an unanimous vote.
14. Consider approval of awarding Bid #Q-0515-01 Denton Tap Road/
Sandy Lake Road Streetscape Improvements project to Pavecon Ltd.,
in the amount of $3,811,825.07 and approval of an incentive bonus
amount up to an additional $15,000.00 for a total award of
$3,826,825.07; and authorizing the City Manager to sign any
necessary documents.
Presentation: Mike Garza, Assistant Director of Engineering, made a
presentation to Council.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Mark Hill, that this Agenda Item be approved. The motion
passed by an unanimous vote.
15. Consider approval of entering into an agreement with Oncor Electric
Delivery to relocate overhead power lines underground with the
Denton Tap and Sandy Lake Streetscape project in the amount of
$232,296.00, as provided for in CRDC funds; and authorizing the City
Manager to sign any necessary documents.
Presentation: Mike Garza, Assistant Director of Engineering, made a
presentation to Council.
A motion was made by Councilmember Brianna Hinojosa-Flores, seconded by
Councilmember Nancy Yingling, that this Agenda Item be approved. The
motion passed by an unanimous vote.
16. Consider approval of change order number seven to the IH 635
service road reconstruction project in the amount of $73,506.41 with
TXDOT; and authorizing the City Manager to sign any necessary
documents.
Presentation: Mike Garza, Assistant Director of Engineering, made a
presentation to Council.
A motion was made by Councilmember Mark Hill, seconded by Councilmember
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Nancy Yingling, that this Agenda Item be approved. The motion passed by an
unanimous vote.
17. Consider approval of change order number three to the South
Freeport Parkway reconstruction project in the amount of $109,627.22
with CD Builders, Inc.; and authorizing the City Manager to sign any
necessary documents.
Presentation: Mike Garza, Assistant Director of Engineering, made a
presentation to Council.
A motion was made by Councilmember Nancy Yingling, seconded by
Councilmember Marvin Franklin, that this Agenda Item be approved. The
motion passed by an unanimous vote.
18. City Manager Reports - Project Updates and Future Agendas
City Manager Clay Phillips announced that there are no other Council meetings
in June. July 14th will be the next regular Council meeting, followed by a series
of budget workshops. Regarding Project Updates, the new street lights
installed along Sandy Lake Road will be energized shortly. Finally, the
Founder's Plaza in Old Town recently discovered the concrete from the original
school house. Mr. Phillips said they are looking into ways to incorporate this
finding into our cityscape.
19. Mayor and Council Reports
A. Report on the Farmers' Market Farm -to -Table Dinner.
B. Report on the Spirit of Coppell Celebration.
Mayor Hunt said several attended the Farmers' Market Farm -to -Table Dinner on
the patio at the Senior Center. Each year, registration sells out almost
instantaneously and is thoroughly enjoyed by all. Councilmember Mays said
the cuisine was phenomenal. Councilmember Hinojosa-Flores thanked the
volunteers for an incredible event.
Mayor Hunt also reported on the Spirit of Coppell Celebration. The event July
3rd will be from 7pm — 10pm with fireworks kicking off at dark, or around
9:45pm. The July 4th Parade will begin at 9am and take place down Samuel
Road to Parkway Boulevard.
20. Council Committee Reports concerning items of community involvement with no
Council action or deliberation permitted.
Mayor Hunt reported on the Dallas Regional Mobility Coalition. At the last
meeting, they received an update from the Legislative Director. Mayor Hunt
also discussed briefly the Red Thumb Program with the North Texas Transit
Authority. It is designed to remind people not to text and drive.
21. Public Service Announcements concerning items of community interest with no
Council action or deliberation permitted.
Nothing to report.
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City Council
22. Necessary Action from Executive Session
Minutes
Nothing to report.
ment
ThUbein further business before the City Council, the meeting was
adj
Hunt, May
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Christel Pettinos, 4bity Secretary
City of Coppell, Texas
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June 9, 2015