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WILLIAM T. COZBY PUBLIC LIBRARY
LIBRARY BOARD MINUTES
August 3, 2015
The William T. Cozby Public Library Advisory Board met in regular session on Monday, August 3, 2015
in the Community Room at the CORE following the joint meeting with City Council and the Parks and
Recreation Board.
1. CALL TO ORDER:
The meeting was called to order by Chairman, Wednesday Foster at 6:47
p.m. Other board members present were Emily Nance, Pat Nicks, Stephen Charters, Janet Koester,
Adrienne Morton, Thomas Dwyer and Marilou Schrimshaw. Youth Advisors Nicole Crumpler and
Christine Ji were also present. Staff in attendance were Library Director, Vicki Chiavetta, Assistant
Director, Jane Darling and Sr. Administrative Technician, Kim McGrath.
2. APPROVAL OF MINUTES FROM THE May 14, 2015 REGULAR BOARD MEETING:
Thomas Dwyer moved to approve the minutes and Stephen Charters seconded the motion. All
were in favor and the minutes were approved.
3. CITIZEN’S APPEARANCES:
None
4.LIBRARY DIRECTOR’S REPORT
:
Vicki thanked the Board for their support during the past year especially with regards to
the upcoming library renovation.
Workload Indicators:
Circulation of printed material has continued on a downward
trend while digital services have consistently risen.
Programs:
The Summer Reading Club was a big success. The teen workshops were
very popular. Splish Splash Storytime which was offered for the first time this summer
has also proved very popular. There will be a break in programs during the month of
August while the library prepares for the move to its temporary location in the old Fire
Administration building. They will resume in September when the library reopens at the
new location.
Staff has been working diligently to make sure citizens are informed about the move.
Lilia Gans has created postcards, brochures and flyers to let people know about the new
location, alternative meeting spaces and general information about the move. Information
is available on Coppell Clips, Facebook and other social media sites.
5. BUDGET UPDATE:
Vicki said that all budget meetings have taken place for the upcoming
fiscal year. She highlighted the following budget items: strategic plan consultant, computer software
maintenance, and technology for the library renovation project. The library has a separate technology
budget for the renovation.
6. JOINT COUNCIL WORK SESSION FOLLOW-UP:
Janet Koester asked about grants in
conjunction with the Friends Group. Vicki explained how grants are applied for and gave several
examples of grants the library has pursued.
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7. LIBRARY EXPANSION UPDATE:
The library is waiting for bids to come back from the sub-
contractors to determine the overall direction of the renovation budget. The library roof will be replaced
out of the Facilities budget. A meeting is scheduled with the architects regarding furniture for the new
building. Jane Darling spoke about the moving transition. Tom Dwyer asked about construction costs.
8. YOUTH ADVISOR’S UPDATE:
Nicole Crumpler spoke about the candy making workshop
she did as part of the Summer Reading Program. Christine Ji organized a “before” back-to-school class in
technology at her school to help make high school less stressful for new students. The class showed
students useful websites, how to look up information, etc.
9. FRIENDS OF THE COPPELL LIBRARY REPORT:
Adrienne Morton asked if there were
any questions about North Texas Giving Day. The Friends Group will be sponsoring a Read-a-thon at the
library in support of Giving Day. She asked for volunteers to help with the project. Stephen Charters
spoke about choosing a project to target and getting people behind it. Adrienne suggested having
businesses sponsor different library projects. Janet Koester asked about book storage at the temporary
library. Vicki said there would not be room to store books and donations would be picked up by the
consignment person for resale or recycle.
10. FUTURE MEETING LOCATION:
Library Board meetings will be held in the Second Floor
Conference Room at Town Center through May, 2016.
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Vicki asked for volunteers to help conduct interviews for the Youth Advisory Board on October 20.
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Interviews for regular Library Board members are scheduled for October 15.
11. LIBRARY BOARD GOALS AND OBJECTIVES:
No discussion.
ADJOURNMENT:
Chairman, Wednesday Foster adjourned the meeting at 7:41 p.m.
______________________________________
Wednesday Foster, Library Board Chair
_______________________________________________
Kim McGrath, Sr. Administrative Technician
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