CM 2015-09-08CFFELL
Tuesday, September 8, 2015
City of Coppell, Texas
Minutes
City Council
5:30 PM
KAREN HUNT GARY RODEN
Mayor Mayor Pro Tem
CLIFF LONG NANCY YINGLING
Place 1 Place 5
BRIANNA HINOJOSA-FLORES MARVIN FRANKLIN
Place 2 Place 6
WES MAYS MARK HILL
Place 3 Place 7
CLAY PHILLIPS
City Manager
255 Parkway Boulevard
Coppell, Texas 75019-9478
Present 8 - Karen Hunt -,Cliff Long;Brianna Hinojosa-Flores;Wes Mays -,Gary
Roden -,Marvin Franklin -,Mark Hill and Nancy Yingling
Also present were City Manager Clay Phillips, Deputy City Managers Mario Canizares
and Mike Land, City Secretary Christel Pettinos and City Attorney Robert Hager.
The City Council of the City of Coppell met in Regular Called Session on Tuesday,
September 8, 2015, at 5:30 p.m. in the City Council Chambers of Town Center, 255
Parkway Boulevard, Coppell, Texas.
1. Call to Order
Council Chambers
Mayor Hunt called the meeting to order, determined that a quorum was present
and convened into Executive Session at 5:45 p.m.
2. Executive Session (Closed to the Public) 1st Floor Conference Room
Councilmembers Brianna Hinojosa-Flores and Marvin Franklin arrived prior to
convening into Executive Session.
Section 551.071, Texas Government Code - Consultation with City Attorney.
A. Consultation with the City Attorney with regards to Cause Number
3:14 -CV -02258-N filed in U.S. District Court Northern District of Texas,
styled Hackbelt 27 Partners, L.P v. City of Coppell.
Discussed under Executive Session
City of Coppell, Texas Page 1
City Council Minutes September 8, 2015
B. Consultation with the City Attorney regarding a personal injury claim
against the City of Coppell by the Estate of Randall Caldwell.
Discussed under Executive Session
Section 551.087, Texas Government Code - Economic Development Negotiations.
C. Discussion regarding economic development prospects south of
Southwestern Boulevard, east of Freeport Parkway.
Discussed under Executive Session
3. Work Session (Open to the Public) 1st Floor Conference Room
Mayor Hunt adjourned the Executive Session at 6:55 p.m. and convened into
the Work Session at 6:58 p.m.
A. Discussion regarding the Park Pavilion Rental Fees.
B. Discussion regarding the Fund Balance Policy.
C. Discussion regarding the City/Chamber of Commerce Contract.
D. Discussion regarding FY 2015-2016 Council Goals & Objectives
and Staff Work Plan.
E. Discussion regarding Council Committee Reports.
F. Discussion of Agenda Items.
Presented in Work Session
Regular Session
Mayor Hunt adjourned the Work Session at 7:33 p.m. and reconvened into the
Regular Session.
4. Invocation 7:30 p.m.
Pastor Chad Kettler with GracePoint Church gave the Invocation.
5. Pledge of Allegiance
Mayor Hunt and the City Council led those present in the Pledge of Allegiance.
6. Consider approval of a Proclamation supporting the mission of the
DFW Asian American Citizens Council in the City of Coppell; and
authorizing the Mayor to sign.
Seeing that no one appeared to receive the proclamation, this item was pulled.
7. Citizens' Appearance
Mayor Hunt advised that no one signed up to speak.
City of Coppell, Texas Page 2
City Council Minutes September 8, 2015
8. Consent Agenda
A. Consider approval of the minutes: August 25, 2015 and September 1,
2015.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Mark Hill, that Consent Agenda Items A -H be approved. The
motion passed by an unanimous vote.
B. Consider approval of an Ordinance for Case No. PD-108R5R-H,
Coppell Service Center, a zoning change from PD -108R5 -LI (Planned
Development -108 Revision 5 -Historic) to PD-108R5R-H (Planned
Development -108 Revision 5 Revised -Historic), to attach a Concept
Plan to allow the construction of a structure for Equipment Vehicle
Storage, a Bulk Storage Enclosure, an Auction Storage Building and
various additions to existing buildings and to approve a Revised Detail
Site Plan to allow additional paving, parking, screening and
landscaping on 11.52 acres of property located at 816 S. Coppell
Road, north of the DART R.O.W.; and authorizing the Mayor to sign.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Mark Hill, that Consent Agenda Items A -H be approved. The
motion passed by an unanimous vote.
Enactment No: 91500-A-678
C. Consider approval of awarding Texas Multiple Award Schedules
Proposal 61-0243 to SDB Contracting Services in the amount of
$128,300.00; for the exterior repairs and painting of the Service
Center facilities, including the masonry screening wall and columns;
as budgeted in Infrastructure Maintenance Fund; and authorizing the
City Manager to sign any necessary documents.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Mark Hill, that Consent Agenda Items A -H be approved. The
motion passed by an unanimous vote.
D. Consider approval of a Resolution amending Resolution No. 010996.3
as amended, amending the Master Fee schedule for Animal Control
Fees, Coppell City Code Fees - Zoning, Engineering Fees and
Recreational Fees, and authorizing the Mayor to sign.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Mark Hill, that Consent Agenda Items A -H be approved. The
motion passed by an unanimous vote.
Enactment No: 2015-0908.1
E. Consider approval of an Ordinance granting Atmos Energy
Corporation a franchise to provide natural gas within the City of
Coppell, Texas; and authorizing the Mayor to sign.
City of Coppell, Texas Page 3
City Council Minutes September 8, 2015
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Mark Hill, that Consent Agenda Items A -H be approved. The
motion passed by an unanimous vote.
Enactment No: 2015-1416
F. Consider approval of revisions to the written Fund Balance Policy of
the City of Coppell, Texas, to include the Special Revenue Funds
associated with Sales Tax collections.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Mark Hill, that Consent Agenda Items A -H be approved. The
motion passed by an unanimous vote.
G. Consider approval of an Ordinance to establish a school zone speed
for Wrangler Circle, located near Coppell Middle School West; and
authorizing the Mayor to sign.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Mark Hill, that Consent Agenda Items A -H be approved. The
motion passed by an unanimous vote.
Enactment No: 2015-1417
H. Consider approval of the purchase of a Residual Control System for
Water Tower #1 from PAX Water Technologies, Inc. in the amount of
$141,400; as budgeted in the Water Utility Fund; and authorizing the
City Manager to sign any necessary documents.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Mark Hill, that Consent Agenda Items A -H be approved. The
motion passed by an unanimous vote.
End of Consent Agenda
9. Consider approval of an Ordinance approving and adopting the budget
for the City of Coppell, Texas for the Fiscal Year of October 1, 2015
through September 30, 2016, and authorizing the Mayor to sign.
Presentation: Jennifer Miller, Director of Finance, made a presentation to
Council. Ms. Miller also thanked Cayce Lay, Budget Coordinator, for all her
hard work in condensing the budget book this year.
A motion was made by Councilmember Marvin Franklin, seconded by Mayor
Pro Tem Gary Roden, that this Agenda Item be approved. The motion passed
by an unanimous vote.
Enactment No: 2015-1418
10. Consider ratification of the vote on the FY 2015-16 annual budget
which results in more revenues from ad valorem taxes than the
previous year.
Presentation: Jennifer Miller, Director of Finance, made a presentation to
Council.
City of Coppell, Texas Page 4
City Council Minutes September 8, 2015
A motion was made by Mayor Pro Tem Gary Roden, seconded by
Councilmember Wes Mays, that this Agenda Item be approved. The motion
passed by an unanimous vote.
11. Consider approval of an Ordinance of the City of Coppell, Texas
levying the ad valorem taxes for the year 2015 at $.58400 on each
One Hundred Dollars ($100) assessed value of taxable property of
which $.44808 is for operations and maintenance and $.13592 is for
interest and sinking, and authorizing the Mayor to sign.
Presentation: Jennifer Miller, Director of Finance, made a presentation to
Council.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Nancy Yingling, to approve the property tax rate be increased
by the adoption of a tax rate of $.58400, which is effectively a 2.591% increase
in the tax rate. The motion passed by an unanimous vote.
Enactment No: 2015-1419
12. Consider approval of awarding Bid Q-0815-03 Porcelain Wayfinding
Sign Panels to Winsor Fireform, LLC in the amount of $129,725.52; as
budgeted in the FY 2015-2016 Infrastructure Maintenance Fund; and
authorizing the City Manager to sign any necessary documents.
Presentation: George Marshall, Traffic Engineer, made a presentation to
Council.
A motion was made by Councilmember Brianna Hinojosa-Flores, seconded by
Councilmember Cliff Long, that this Agenda Item be approved. The motion
passed by an unanimous vote.
13. Consider approval to award a Texas Multiple Award Schedule contract
to SDB Contracting Services, Inc. in the amount of $1,244,988.81 for
Phase I of the City of Coppell Service Center Expansion project; and
authorizing the City Manager to sign any necessary documents.
Presentation: Keith Marvin, Assistant Director of Public Works, made a
presentation to Council.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Marvin Franklin, that this Agenda Item be approved. The
motion passed by an unanimous vote.
14. Consider approval of awarding Bid Q-0715-02 Construction of Traffic
Signals at the intersections of Wrangler & Freeport and Parkway &
Cowboy to Durable Specialties, Inc.; in the amount of $418,503.00; as
budgeted in CIP funds; and authorizing the City Manager to sign any
necessary documents.
Presentation: George Marshall, Traffic Engineer, made a presentation to
Council.
City of Coppell, Texas Page 5
City Council Minutes September 8, 2015
A motion was made by Councilmember Nancy Yingling, seconded by
Councilmember Cliff Long, that this Agenda Item be approved. The motion
passed by an unanimous vote.
15. Consider approval of a Guaranteed Maximum Price Amendment to
the Agreement between the City of Coppell (Owner) and T.S. Byrne
Management Inc. (Construction Manager) for the expansion and
renovation of the Cozby Library and Community Commons, in the
amount of $5,898,580.00; and authorizing the City Manager to Sign.
This Agenda Item has been tabled until 9/22/2015.
16. Consider approval of adopting the FY 2015-2016 Council Goals and
Staff Work Plan.
Presentation: City Manager Clay Phillips made a presentation to Council.
A motion was made by Councilmember Cliff Long, seconded by Mayor Pro
Tem Gary Roden, that this Agenda Item be approved. The motion passed by an
unanimous vote.
17. City Manager Reports - Project Updates and Future Agendas
City Manager Clay Phillips reminded the Council of the 5th Tuesday Work
Session scheduled for September 29th at 6pm in the 2nd Floor Conference
Room. There will also be a 9/11 memorial event on Septermber 11th at 8:30am
at the front of Town Center.
18. Council Committee Reports concerning items of community involvement with no
Council action or deliberation permitted.
Mayor Pro Tem Roden attended the Regional Transportation Coalition meeting
on Friday. This committee coordinates all of the regional transportation
projects. Mayor Pro Tem Roden publically thanked Mayor Hunt for all her years
of service to this committee.
Councilmember Hinojosa-Flores wanted to touch on one of the items approved
this evening. There will be a new school zone established and set of signage at
Wrangler Circle and Coppell Middle School West. This means cell phone usage
is illegal in the school zone. Please be aware of our citizens and students in
that area.
19. Public Service Announcements concerning items of community interest with no
Council action or deliberation permitted.
Nothing to report.
20. Necessary Action from Executive Session
Adjournment
Nothing to report.
There being no further business before the City Council, the meeting was
City of Coppell, Texas Page 6
bow
City Council
ren Se1fo Hunt, M
ATTEST:
hristel Pettinos, ity Secreta
City of Coppell, Texas
Minutes
Page 7
September 8, 2015