BM 2015-01-08 LBWILLIAM T. COZBY PUBLIC LIBRARY
LIBRARY BOARD MINUTES
January 8, 2015
The William T. Cozby Public Library Advisory Board met in regular session on Thursday, January 8th,
2015 in the Second Floor Conference Room in Town Center.
CALL TO ORDER: The meeting was called to order by Chairman, Wednesday Foster at 7:04
p.m. Other board members present were Emily Nance, Thomas Dwyer, Pat Nicks, Marilou Schrimshaw,
Stephen Charters, Janet Koester, Adrienne Morton and Karla Tabor. Youth Advisors Nicole Crumpler
and Christine Ji were also present. Staff in attendance were Library Director, Vicki Chiavetta, Assistant
Library Director, Jane Darling and Sr. Administrative Technician, Kim McGrath. William Hidell and
Tony Blaas of Hidell Associates Architects and Lance Aaron of Gallagher Construction Group were also
present.
1. ELECTION OF OFFICERS: Thomas Dwyer nominated Wednesday Foster as chairman and
Janet Koester as vice-chairman. Pat Nicks seconded the motions, all were in favor and the motions were
approved.
2. ATTENDANCE EXPECTATIONS: Vicki Chiavetta reviewed the City Council's expectations
for Library Board attendance.
3. TEXAS OPEN MEETINGS ACT: All Board members have completed this requirement.
4. APPROVAL OF MINUTES FROM THE NOVEMBER 13th 2014 REGULAR BOARD
MEETING: Pat Nicks moved to approve the minutes and Emily Nance seconded the motion. All were
in favor and the minutes were approved.
5. CITIZENS APPEARANCES: None
6. LIBRARY EXPANSION UPDATE: Tony Blaas of Hidell Associates presented the new
elevation plan for the library. Discussion followed. Vicki Chiavetta gave a schedule update of the
renovation. Thomas Dwyer asked about programming during the renovation and Vicki said that the
Biodiversity Center and one of the CISD elementary schools are being considered as alternate locations to
hold programs.
7. LIBRARY DIRECTOR'S REPORT:
• Workload Indicators: There was a large increase in WiFi usage while use of computers
decreased. Patron count and total circulation increased slightly. The number of reference
questions increased significantly.
• Programs: The HarpEssence program, which was sponsored by the Friends of the
Coppell Library, had 79 people in attendance. The Raptors of North Texas program,
which was also sponsored by the Friends Group, had 140 attendees. The Some Assembly
Required monthly program which is run by Carlos Olate has been a success as well.
8. LIBRARY BOARD MEETING SCHEDULE: The Library Board discussed meeting dates for
the coming year. It was decided the Board would not meet in June, July or December and that the March
12' meeting would be moved to the 19`I' due to Spring Break. Thomas Dwyer moved to approve the
schedule and Emily Nance seconded the motion. All were in favor and the schedule was approved.
9. HOURS AND SERVICES POLICY UPDATE: Vicki Chiavetta went over changes to the
Hours and Services Policy. Wednesday Foster asked about CISD limited access cards and check-out
limits on new cards. Vicki explained the purpose of the CISD cards and said there was no longer a
waiting period on new cards in order to be able to check out the maximum forty items. Emily Nance
asked about fees. Vicki said patrons would have to pay for lost or damaged items and any previous
overdue fines incurred before the amnesty period began. Pat Nicks moved to approve the changes to the
policy and Stephen Charters seconded the motion. All were in favor and the changes were approved.
10. YOUTH ADVISOR'S UPDATE: Nicole Crumpler spoke about plans for a Valentine's
program as part of her participation in the League of Extraordinary Teens.
11. FRIENDS OF THE COPPELL LIBRARY REPORT: Karla Tabor spoke about the book sale
planned for January 10'
12. LIBRARY BOARD GOALS AND OBJECTIVES: The Board discussed goals and objectives
for the upcoming year. Karla Tabor suggested that one goal be to encourage people and Board members
to attend library programs, especially during the library renovation. A new goal to employ social media to
promote goals was suggested. The Board will vote on the goals at their next meeting.
ADJOURNMENT: Chairman, Wednesday Foster adjourned the meeting at 8:45 p.m.
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et�esday Foste6kbrl6y Board Chair
Kim McGrath, Sr. Administrative Technician
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