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BM 2015-09-17 PZCity of Coppell Texas 2pp Parkway Boulevard p T , Co ell, Texas 75019-9478 1 PELL Minutes Planning & Zoning Commission Thursday, September 17, 2015 6:00 PM Coppell Town Center - Council Chambers COMMISSIONER EDMUND HAAS COMMISSIONER GLENN PORTMAN (CHAIR) (VICE CHAIR) COMMISSIONER SUE BLANKENSHIP COMMISSIONER ED DARLING COMMISSIONER VIJAY SARMA COMMISSIONER DOUG ROBINSON COMMISSIONER GEORGE WILLIFORD PRESENT:7 Chair Edmund Haas, Vice Chair Glenn Portman, Commissioner Sue Blankenship, Commissioner Ed Darling, Commissioner Doug Robinson, Commissioner Vijay Sarma, and Commissioner George Williford Also present were the Director of Planning, Gary Sieb; Chief Building Official, Michael Arellano; Sr. Planner, Matt Steer and Secretary, Juanita Miles. The Planning & Zoning Commission of the City of Coppell met in Pre -Session at 6:00 p.m. and in Regular Session at 6:30 p.m. on Thursday, September 17, 2015, in the Coppell Town Center, Council Chambers at 255 Parkway Boulevard, Coppell, Texas. Pre -Session (Open to the Public) 1st Floor Conference Room 1. Briefing on the Agenda. The Planning Commission was briefed on each posted agenda Item in the Pre -Session. No vote was taken on any item discussed. Regular Session (Open to the Public) 2. Call To Order. Chairman Haas called the meeting to order. 3. Consider approval of the minutes for July 16, 2015. There was not a City of Coppell, Texas Page 1 Planning & Zoning Commission Minutes September 17, 2015 meeting in August. A motion was made by Vice Chairman Portman for approval of the minutes for July 16, 2015 as written, seconded by Commissioner Robinson; motion carried (7-0). Aye: 7 - Chair Edmund Haas, Vice Chair Glenn Portman, Commissioner Sue Blankenship, Commissioner Ed Darling, Commissioner Doug Robinson, Commissioner Vijay Sarma, and Commissioner George Williford 4. CONTINUED PUBLIC HEARING: Consider approval of Case No. PD -213R4 -H, Lost Creek PH II, a zoning change request from PD -213R2 -H (Planned Development -213 Revision 2 -Historic) to PD -213R4 -H (Planned Development -213 Revision 4 -Historic), to amend the Concept Plan and attach a Detail Site Plan to allow three (3) residential/retail units on 0.344 acres of property located at the south east corner of S. Coppell Road and Heath Lane at the request of Mark Haas, being represented by Jason Rose, J. Rose Architects. STAFF REP.: Gary Sieb Planning Commission held this case under advisement so that the applicant could comply with all code requirements and resubmit the revised plans by September 25th for the October 15th Planning Commission meeting, Gary Sieb, Director of Planning, introduced this case and it's history to the Commission with exhibits. He mentioned 20 notices were mailed to property owners within 200 feet of this request. None were returned in favor and three returned in opposition. 93 courtesy notices were mailed to property owners within 800 feet of this request and any comments received within this expanded area were for the record only. Staff has reviewed this case at least four times and although the proposal reflects closer adherence to our zoning code, this latest iteration still needs substantial work. There are technical issues with the application such as an eight -foot side yards specified on the plan yet the PD condition calls for a 10 -foot side yard; we believe there is an agreement between the two parties regarding the easement, but that needs to be clearly stated with the two parties; setback, landscaping, screening, parking all have to be revised to meet code. That said, he stated that staff would recommend that this case be taken under advisement until November so the applicant can abide by all code requirements. If the applicant will not commit to that agreement, staff recommends DENIAL. Jason Rose , JR Rose Architects, 2120 Cosmos Way, Argyle, Texas, presented his case to the Commission addressing staff recommendations and to answer questions from the Commission. Mark Haas, 141 Dickens Drive, Coppell, Texas, commented about the time sensitivity of the case going to Council in October instead of November if tabled. Chairman Haas opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. The following people spoke: City of Coppell, Texas Page 2 Planning & Zoning Commission Minutes September 17, 2015 Ankur Jain, 554 Mobley Way, Coppell Texas, spoke in opposition Robert Larsen, 530 Mobley Way, Coppell Texas, spoke in opposition with questions Lewis Chochius, 556 Mobley Way, Coppell Texas, spoke in oppositon Erma Kay Yates, 519 McNear Drive, Coppell Texas, spoke in opposition Cindy Shae, 552 Mobley Way, Coppell Texas, spoke in opposition Barbara Lovelace, 549 Anderson Avenue, Coppell Texas, spoke in opposition Chairman Haas closed the public hearing. After much discussion, a motion was made by Vice Chairman Portman to hold this case under advisement so that the applicant could comply with all code requirements and resubmit the revised plans by September 25th for the October 15th Planning Commission meeting, seconded by Commissioner Williford; motion carried (7-0). Aye: 7 - Chair Edmund Haas, Vice Chair Glenn Portman, Commissioner Sue Blankenship, Commissioner Ed Darling, Commissioner Doug Robinson, Commissioner Vijay Sarma, and Commissioner George Williford 5. PUBLIC HEARING: Consider approval of Case No. PD -250R21 -H, Old Town Addition (Main St), Roots Coffee House, a zoning change request from PD -250R18 -H & PD -250R19 -H (Planned Development -250 Revision 18 -Historic & Planned Development -250 Revision 19 -Historic) to PD -250R21 -H (Planned Development -250 Revision 21 -Historic), to amend the Concept Plan and Detail Site Plans to allow the development of a retail/restaurant and a 2nd floor residence totaling 7,818 square feet on approximately 0.24 acres of property located at the northeast corner of Main Street and Houston Street. Matt Steer, Sr. Planner, introduced this case with exhibits and a color board. He mentioned 20 notices were mailed to property owners within 200 feet of this request. Three were returned in favor and none returned in opposition. 66 courtesy notices were mailed to property owners within 800 feet of this request and any comments received within this expanded area were for the record only. He stated that staff is recommending approval subject to conditions which he read into the record. William Peck, William Peck & Associates, Inc., 105 W. Main Street, Lewisville Texas, was present to represent this case, to address questions and stated agreement with staff's recommendations. Chairman Haas opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. The following person spoke: Neil Bales, 647 Cribbs Drive, Coppell Texas, spoke in favor City of Coppell, Texas Page 3 Planning & Zoning Commission Minutes September 17, 2015 Chairman Haas closed the Public Hearing. A motion was made by Vice Chairman Portman to recommend approval subject to the following conditions: 1. There will be additional comments during detailed engineering review. 2. Submit an amending plat combining Lots 1R & 2R, Block C, into one. 3. Revise the Site Plan to include the dumpster location as shown within the Dumpster Partial Site Plan and include details on elevation sheet. 4. Increase the size of the riser room to physically accommodate fire sprinkler and fire alarm with appropriate clearances (typically requires 56 square feet). Seconded by Commissioner Sarma; motion carried (7-0). Aye: 7 - Chair Edmund Haas, Vice Chair Glenn Portman, Commissioner Sue Blankenship, Commissioner Ed Darling, Commissioner Doug Robinson, Commissioner Vijay Sarma, and Commissioner George Williford 6. PUBLIC HEARING: Consider approval of Case No. PD -281 -LI, Park West Crossing, Lots 2-5, Block A, a zoning change request from LI (Light Industrial) to PD -281 -LI (Planned Development -281 -Light Industrial), to allow the development of four (4) office/warehouse buildings containing a total of 304,200 square feet on 24.06 acres of property located on the south side of Southwestern Boulevard, approximately 700 feet east of Freeport. Matt Steer, Sr. Planner, introduced this case with exhibits and a color board. He mentioned eight notices were mailed to property owners within 200 feet of this request. None returned in favor or in opposition. 12 courtesy notices were mailed to property owners within 800 feet of this request and any comments received were for the record only. He stated that staff is recommending approval subject to conditions which he read into the record. Dave Littleton, Halff Associate, Inc., 1201 Bowser Road, Richardson Texas, was present to represent this case, to address questions and stated agreement with staff's recommendations. Chairman Haas opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. No one spoke. Chairman Haas closed the Public Hearing. A motion was made by Commissioner Williford to recommend approval subject to the following conditions: 1. There will be additional comments during detail engineering review. 2. Include the existing Hike and Bike Easement on all Site and Landscape Plans. 3. A tree removal permit will be required prior to removal of any trees. 4. Revise the Site Plan and Landscape Plan for Buildings E and H to provide the 10 -foot wide landscape buffer adjacent to the Hike and Bike Trail. This will eliminate the encroachment into that easement and provide needed City of Coppell, Texas Page 4 Planning & Zoning Commission Minutes September 17, 2015 separation. a. Include a minimum one overstory tree per 50 linear feet within this buffer area. 5. Revise the Site Plan and Landscape Plan for Building E to: a. Add a wing wall parallel to Southwestern Blvd. and/or evergreen trees such as Austrian Pine outside the wall to obscure the view of the loading activities from the public right-of-way. b. Provide the additional six-foot wide landscape buffer (for a total width of 10 feet) along the west property line. c. Relocate the landscape island along Southwestern Blvd. three parking spaces to the west to comply with the requirement that the maximum separation of 15 parking spaces between landscape islands be observed. Seconded by Commissioner Robinson; motion carried (7-0). Aye: 7 - Chair Edmund Haas, Vice Chair Glenn Portman, Commissioner Sue Blankenship, Commissioner Ed Darling, Commissioner Doug Robinson, Commissioner Vijay Sarma, and Commissioner George Williford 7. PUBLIC HEARING: Consider approval of the Park West Crossing, Lots 2-5, Block A, Replat, a replat of a portion of Lot 1, Block 3R, of the Park West Commerce Center Addition, to establish necessary easements to allow the development of four (4) office/warehouse buildings containing a total of 304,200 square feet on 24.06 acres of property located on the south side of Southwestern Boulevard, approximately 700 feet east of Freeport Parkway. Matt Steer, Sr. Planner, introduced this companion case with exhibits. He stated that staff is recommending approval subject to conditions which he read into the record. Dave Littleton, Halff Associate, Inc., 1201 Bowser Road, Richardson Texas, was present to represent this case, to address questions and stated agreement with staff's recommendations. Chairman Haas opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. No one spoke. Chairman Haas closed the Public Hearing. A motion was made by Commissioner Williford to recommend approval subject to the following revised conditions: 1. There will be additional comments during detail engineering review. 2. Any and all revisions to the site plan which affects the configuration of the fire lanes and property lines will be reflected on this replat. 3. Submission of the TP&L abandonment instrument and recordation information shall be included on the Replat. 4. Assure that all 24 -foot wide fire lanes provide the 30 -foot inside and 54 -foot outside radii. Commissioner Robinson seconded; motion carried (7-0). City of Coppell, Texas Page 5 Planning & Zoning Commission Minutes September 17, 2015 Aye: 7 - Chair Edmund Haas, Vice Chair Glenn Portman, Commissioner Sue Blankenship, Commissioner Ed Darling, Commissioner Doug Robinson, Commissioner Vijay Sarma, and Commissioner George Williford 8. Update on Council action for planning agenda items on September 8, 2015: A. An Ordinance for Case No. PD-108R5R-H, Coppell Service Center, a zoning change from PD -108R5 -H (Planned Development - 108 Revision 5 -Historic) to PD-108R5R-H (Planned Development -108 Revision 5 Revised -Historic), to attach a Concept Plan to allow the construction of a structure for Equipment Vehicle Storage, a Bulk Storage Enclosure, an Auction Storage Building and various additions to existing buildings and to approve a Revised Detail Site Plan to allow additional paving, parking, screening and landscaping on 11.52 acres of property located at 816 S. Coppell Road, north of the DART R.O.W. In Work Session, Gary Slob, Planning Director, advised the Commission of Council's actions and stated that Council approved the above -stated P&Z agenda item. 9. Director's Comments. Mr. Slob mentioned that interviews for Planning & Zoning Commissioners will be October 20, 2015, beginning at 6:00 p.m. The place is yet to be decided, but will probably be in the Town Center 2nd Floor Conference Room. Edmund Haas, Chairman C� wm& �) " uanita A. Miles, Secretary is adjourned at approximately 8:16 p.m. City of Coppell, Texas Page 6