CM 2015-10-13CFFELL
City of Coppell, Texas
Minutes
City Council
255 Parkway Boulevard
Coppell, Texas 75019-9478
Tuesday, October 13, 2015 5:30 PM Council Chambers
KAREN HUNT GARY RODEN
Mayor Mayor Pro Tem
CLIFF LONG NANCY YINGLING
Place 1 Place 5
BRIANNA HINOJOSA-FLORES MARVIN FRANKLIN
Place 2 Place 6
WES MAYS MARK HILL
Place 3 Place 7
CLAY PHILLIPS
City Manager
Present 8 - Karen Hunt -,Cliff Long;Brianna Hinojosa-Flores;Wes Mays -,Gary
Roden -,Marvin Franklin -,Mark Hill and Nancy Yingling
Also present were Deputy City Managers Mario Canizares and Mike Land, City
Secretary Christel Pettinos and City Attorney Robert Hager.
The City Council of the City of Coppell met in Regular Called Session on Tuesday,
October 13, 2015, at 5:30 p.m. in the City Council Chambers of Town Center, 255
Parkway Boulevard, Coppell, Texas.
1. Call to Order
Mayor Hunt called the meeting to order, determined that a quorum was present
and convened into Executive Session at 5:39 p.m.
2. Executive Session (Closed to the Public) 1st Floor Conference Room
Councilmember Mark Hill arrived during the Executive Session.
Section 551.071, Texas Government Code - Consultation with City Attorney.
A. Consultation with City Attorney to seek legal advice concerning
franchise utility easements.
Discussed under Executive Session
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Section 551.087, Texas Government Code - Economic Development Negotiations.
B. Discussion regarding economic development prospects south of State
Highway 121 and west of Denton Tap Road.
Discussed under Executive Session
3. Work Session (Open to the Public) 1st Floor Conference Room
Mayor Hunt adjourned the Executive Session at 6:46 p.m. and convened into
the Work Session at 6:48 p.m.
A. Discussion regarding Employee Benefit Consultant.
B. Update on Council Calendars.
C. Discussion regarding National League of Cities Annual Business
Meeting on November 7, 2015.
D. Discussion regarding Election Polling Places.
E. Discussion regarding Agenda Items.
Presented in Work Session
Regular Session
Mayor Hunt adjourned the Work Session at 7:24 p.m. and reconvened into the
Regular Session.
4. Invocation 7:30 p.m.
Fire Chaplain Steve Calvert gave the Invocation.
5. Pledge of Allegiance
Mayor Hunt and the City Council led those present in the Pledge of Allegiance.
6. Presentation on the November 3, 2015 Special Election on the Sales
Tax Proposal.
Deputy City Manager Mario Canizares gave a presentation to the City Council
on the upcoming election for a Sales Tax Proposal. Although the ballot
language reads for a ten-year period, the Texas Comptroller has agreed to
certify the election, should it pass, for a four-year period. The special election
will be held on November 3, 2015.
7. Consider approval of a proclamation naming the month of October,
"National Breast Cancer Awareness Month," and authorize the Mayor
to sign.
Mayor Hunt read the proclamation for the record and presented the same to the
Pink Soles in Motion. Catrina Gibson spoke on behalf of the group. A motion
was made by Councilmember Marvin Franklin, seconded by Councilmember
Brianna Hinojosa-Flores, that this Agenda Item be approved. The motion
passed by an unanimous vote.
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City Council Minutes October 13, 2015
8. Consider approval of a proclamation naming the week of October
23-31, 2015, as "Red Ribbon Week"; and authorizing the Mayor to
sign.
Mayor Hunt read the proclamation for the record and presented the same to
Police Chief Mac Tristan, Officer Peter Dirks and McGruff the Crime Dog. A
motion was made by Councilmember Brianna Hinojosa-Flores, seconded by
Councilmember Nancy Yingling, that this Agenda Item be approved. The
motion passed by an unanimous vote.
9. Citizens' Appearance
Mayor Hunt asked for those who signed up to speak:
1) Pankaj Jain, 690 Hollow Ridge Place, and a few neighbors, spoke in regards
to the tree removal along Belt Line Road and the exposure of the houses to the
rail line.
10. Consent Agenda
A. Consider approval of the minutes: September 22, 2015.
A motion was made by Councilmember Mark Hill, seconded by Mayor Pro Tem
Gary Roden, that Agenda Items A -F be approved on the Consent Agenda. The
motion passed by an unanimous vote.
B. Consider approval of the renewal of the contract with Dallas County
Health and Human Services Agreement, effective October 1, 2015
through September 30, 2016; in the fiscal amount of $3,131.00; and
authorizing the Mayor to sign any necessary documents.
A motion was made by Councilmember Mark Hill, seconded by Mayor Pro Tem
Gary Roden, that Agenda Items A -F be approved on the Consent Agenda. The
motion passed by an unanimous vote.
C. Consider approval of a Resolution approving the terms and conditions
for an Interlocal Agreement for Fire Department Automatic Assistance
among the Town of Addison, City of Carrollton, City of Coppell and
City of Farmers Branch; and authorizing the Mayor to sign.
A motion was made by Councilmember Mark Hill, seconded by Mayor Pro Tem
Gary Roden, that Agenda Items A -F be approved on the Consent Agenda. The
motion passed by an unanimous vote.
Enactment No: 2015-1013.1
D. Consider approval of a Resolution approving a Tax Abatement
Agreement between the City of Coppell and VIRA Insight, LLC, and
authorizing the Mayor to sign.
A motion was made by Councilmember Mark Hill, seconded by Mayor Pro Tem
Gary Roden, that Agenda Items A -F be approved on the Consent Agenda. The
motion passed by an unanimous vote.
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Enactment No: 2015-1013.2
E. Consider approval of an Economic Development Incentive Agreement
by and between the City of Coppell and Duke Secured Financing 2009
- 1ALZ, LLC, and authorizing the Mayor to sign.
A motion was made by Councilmember Mark Hill, seconded by Mayor Pro Tem
Gary Roden, that Agenda Items A -F be approved on the Consent Agenda. The
motion passed by an unanimous vote.
F. Consider approval of a Consulting Contract with Holmes Murphy and
Associates for employee benefits consulting, wellness services and
other related benefit programs in the amount of $105,000, for the
duration of November 1, 2015 through October 31, 2016; and
authorizing the City Manager to sign all necessary documents.
A motion was made by Councilmember Mark Hill, seconded by Mayor Pro Tem
Gary Roden, that Agenda Items A -F be approved on the Consent Agenda. The
motion passed by an unanimous vote.
End of Consent Agenda
11. CONSENT:
Consider approval of an Ordinance for Case No. PD -250R21 -H, Old
Town Addition (Main St), Roots Coffee House, a zoning change from
PD -250R18 -H & PD -250R19 -H (Planned Development -250 Revision
18 -Historic & Planned Development -250 Revision 19 -Historic) to
PD -250R21 -H (Planned Development -250 Revision 21 -Historic), to
amend the Concept Plan and Detail Site Plans to allow the
development of a retail/restaurant and a 2nd floor residence totaling
7,818 square feet on approximately 0.24 acres of property located at
the northeast corner of Main Street and Houston Street at the request
of Christian Hemberger, being represented by William Peck, William
Peck & Associates, Inc. and authorizing the Mayor to sign.
At this time, Mayor Hunt recused herself from the meeting upon signing a
Conflict of Interest affidavit.
Presentation: Gary Sieb, Director of Planning, made a presentation to the
Council.
Mayor Pro Tem Gary Roden opened the Public Hearing and advised that no
one signed up to speak.
Bill Peck, 105 W. Main Street, Lewisville, represented the applicant.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Marvin Franklin, to close the Public Hearing and approve this
Agenda Item subject to the following conditions:
1) There will be additional comments during detailed engineering review;
2) Submit an amending plat combining Lots 1 R & 2R, Block C, into one; and
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3) Increase the size of the riser room to physically accommodate fire sprinkler
and fire alarm with appropriate clearances (typically requires 56 square feet).
The motion passed by an unanimous vote.
12. CONSENT:
Consider approval of an Ordinance for Case No. PD -281 -LI, Park
West Crossing, Lots 2-5, Block A, a zoning change from LI (Light
Industrial) to PD -281 -LI (Planned Development -281 -Light Industrial), to
allow the development of four (4) office/warehouse buildings
containing a total of 304,200 square feet on 24.06 acres of property
located on the south side of Southwestern Boulevard, approximately
700 feet east of Freeport Parkway at the request of ML Realty
Partners, LLC, being represented by B. David Littleton, Halff
Associates and authorizing the Mayor to sign.
At this time, Mayor Hunt returned to the meeting.
Presentation: Gary Sieb, Director of Planning, made a presentation to the
Council.
Mayor Hunt opened the Public Hearing and advised that no one signed up to
speak.
A motion was made by Councilmember Mark Hill, seconded by Councilmember
Marvin Franklin, to close the Public Hearing and approve this Agenda Item
subject to the following conditions:
1) There will be additional comments during detail engineering review; and
2) A tree removal permit will be required prior to removal of any trees.
The motion passed by an unanimous vote.
13. PUBLIC HEARING:
Consider approval of the Park West Crossing, Lots 2-5, Block A,
Replat, a replat of a portion of Lot 1, Block 3R, of the Park West
Commerce Center Addition, to establish necessary easements to
allow the development of four (4) office/warehouse buildings
containing a total of 304,200 square feet on 24.06 acres of property
located on the south side of Southwestern Boulevard, approximately
700 feet east of Freeport Parkway.
Presentation: Gary Sieb, Director of Planning, made a presentation to the
Council.
Mayor Hunt opened the Public Hearing and advised that no one signed up to
speak.
A motion was made by Councilmember Brianna Hinojosa-Flores, seconded by
Mayor Pro Tem Gary Roden, to close the Public Hearing and approve this
Agenda Item subject to the following conditions:
1) There will be additional comments during detail engineering review; and
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2) Submission of the TP&L abandonment instrument and recordation
information shall be included on the Replat.
The motion passed by an unanimous vote.
14. PUBLIC HEARING:
Consider approval of an Ordinance designating Founders' Crossing,
LLC Reinvestment Zone No. 97 pursuant to Section 312.201 of the
Property Redevelopment and Tax Abatement Act, and authorizing the
Mayor to sign.
Presentation: Mindi Hurley, Economic Development Coordinator, made a
presentation to Council.
Mayor Hunt opened the Public Hearing and advised that no one signed up to
speak.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Cliff Long, to close the Public Hearing for Item 14 and approve
both Agenda Items 14 and 15. The motion passed by an unanimous vote.
Enactment No: 2015-1422
15. Consider approval of three (3) Resolutions approving Tax Abatement
Agreements between the City of Coppell and Founders' Crossing,
LLC, and authorizing the Mayor to sign.
Presentation: Mindi Hurley, Economic Development Coordinator, made a
presentation to Council.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Cliff Long, to close the Public Hearing for Item 14 and approve
both Agenda Items 14 and 15. The motion passed by an unanimous vote.
Enactment No: 2015-1013.3; 2015-1013.4; 2015-1013.5
16. Consider approval to purchase Fire Department Self -Contained
Breathing Apparatus equipment through Buy Board Quote 432-13 as
budgeted in the FY 2015-2016 General Fund in the amount
$363,996.00; and authorizing the City Manager to sign.
Presentation: Fire Chief Kevin Richardson made a presentation to Council.
A motion was made by Councilmember Nancy Yingling, seconded by
Councilmember Mark Hill, that this Agenda Item be approved. The motion
passed by an unanimous vote.
17. City Manager Reports - Project Updates and Future Agendas
Deputy City Manager Mario Canizares reported the Cozby Public Library is
officially under construction on Heartz Road. The temporary library facility is
located at 500 Southwestern Blvd. There is also a book drop located at Town
Center. Regarding future agendas, the Arts Council will make a report to City
Council at the next meeting on October 27th. Finally, Mr. Canizares announced
it was Deputy City Manager Mike Land's birthday.
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18. Mayor and Council Reports
A. Report on TML Conference held September 23-25, 2015.
B. Report by Mayor Hunt regarding Oak Fest on October 17, 2015.
Councilmember Marvin Franklin reported on the TML Conference in San
Antonio, which was attended by several City Councilmembers. He said the
conference was good overall with several, great, breakout sessions on
leadership and governance.
Mayor Hunt announced Oak Fest is scheduled for October 17th from 6pm-9pm
at Andy Brown Park East. Activities include: Bounce houses, zip lines, face
painting, train rides, arts and crafts, and much more. The band featured will be
Downtown Fever.
19. Public Service Announcements concerning items of community interest with no
Council action or deliberation permitted.
Councilmember Nancy Yingling reported that Metrocrest Medical Foundation is
dissolving and will complete the last of the financial disbursements to the local
non -profits in the area by November 1st. The programs provided for include:
the Women's Health Program, which provided mamograms for the uninsured,
the Wells Prescription Assistance program, D -Tag tattoo removal and the Al
and Vera Jordan Lifeline program.
20. Necessary Action from Executive Session
City Attorney Robert Hager read the following motion into the record:
Authorize the City Manager and staff to invite ATMOS representatives to the
October 27, 2015, City Council Meeting to provide a presentation to City
Council to explain the ATMOS right-of-way maintenance program to include,
but not limited to: a copy of the Letter of Notice to the property owners; a list
of property owners affected within the City of Coppell; the justification for the
need to protect their assets affected in the right-of-ways; a copy of the
maintenance program for their right-of-way; substantiation of the reasons for
new, current and past policies regarding right-of-way maintenance; when, and
by whom, the new right-of-way maintenance program decision was made;
solutions other than a comprehensive tree removal to protect the assets within
the right-of-way; and any scientific studies they have that support their current
policies as articulated to staff at the meeting on October 2015.
A motion was made by Councilmember Marvin Franklin, seconded by Mayor
Pro Tem Gary Roden, that this Agenda Item be approved. The motion passed
by an unanimous vote.
g no further business before the City Council, the meeting was
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ATT T:
hristel Pettinos, City Secretary
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