CM 2015-10-27CFFELL
City of Coppell, Texas
Minutes
City Council
255 Parkway Boulevard
Coppell, Texas 75019-9478
Tuesday, October 27, 2015 6:00 PM Council Chambers
KAREN HUNT GARY RODEN
Mayor Mayor Pro Tem
CLIFF LONG NANCY YINGLING
Place 1 Place 5
BRIANNA HINOJOSA-FLORES MARVIN FRANKLIN
Place 2 Place 6
WES MAYS MARK HILL
Place 3 Place 7
CLAY PHILLIPS
City Manager
Present 8 - Karen Hunt -,Cliff Long;Brianna Hinojosa-Flores;Wes Mays -,Gary
Roden -,Marvin Franklin -,Mark Hill and Nancy Yingling
Also present were City Manager Clay Phillips, Deputy City Managers Mario Canizares
and Mike Land, City Secretary Christel Pettinos and City Attorney Robert Hager.
The City Council of the City of Coppell met in Regular Called Session on Tuesday,
October 27, 2015, at 6:00 p.m. in the City Council Chambers of Town Center, 255
Parkway Boulevard, Coppell, Texas.
1. Call to Order
Mayor Hunt called the meeting to order, determined that a quorum was present
and convened into Executive Session at 6:12 p.m.
Councilmember Brianna Hinojosa-Flores arrived prior to convening Executive
Session.
2. Executive Session (Closed to the Public) 1st Floor Conference Room
Section 551.087, Texas Government Code - Economic Development Negotiations.
A. Discussion regarding Economic Development prospects south of E.
Belt Line Road and east of S. Belt Line Road.
Discussed under Executive Session
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City Council Minutes October 27, 2015
Section 551.071, Texas Government Code - Consultation with City Attorney.
B. Consultation with City Attorney to seek legal advice concerning
franchise utility easements.
Discussed under Executive Session
Section 551.074, Texas Government Code - Personnel Matters.
C. City Manager Evaluation.
Discussed under Executive Session
3. Work Session (Open to the Public) 1st Floor Conference Room
Mayor Hunt recessed the Executive Session at 6:43 p.m. and convened into
the Work Session at 6:48 p.m.
A. Presentation by the Arts Council.
B. Discussion regarding Board/Commission Process.
C. Discussion regarding Council's Calendar.
D. Discussion regarding Agenda Items.
Presented in Work Session
Regular Session
Mayor Hunt recessed the Work Session at 7:26 p.m. and reconvened into
the Regular Session at 7:30 p.m.
4. Invocation 7:30 p.m.
Kelli Warren with GracePoint Church gave the Invocation.
5. Pledge of Allegiance
6. Presentations
Mayor Hunt and the City Council led those present in the Pledge of Allegiance.
A. Consider approval of a Proclamation naming October 31, 2015
Arbor Day; and authorizing the Mayor to sign.
Mayor Hunt read the Arbor Day proclamation into the record and presented the
same to Jen Ferguson, Community Programs Supervisor, Bill Sundermann,
Executive Director, and members of the Friends of the Coppell Nature Park.
A motion was made by Councilmember Brianna Hinojosa-Flores, seconded by
Councilmember Cliff Long, that this Agenda Item be approved. The motion
passed by an unanimous vote.
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City Council Minutes October 27, 2015
B. Presentation by ATMOS regarding utility easements.
ATMOS Representative Jan Rugg introduced Jeff Hardgrave, Vice President of
Pipeline Operations, who gave a presentation to Council. Mr. Hardgrave began
by saying the Right -of -Way Maintenance Project will be deferred until late
January. The project will take approximately 6-8 weeks. The property owners
will receive written notification five days prior to the on-site visit. Once the
clearing work has been completed, the ROW Representative will follow-up for
any outstanding issues. Council asked questions of Mr. Hardgrave relating to
the project and future clearing slated for 2016. Information will be collected by
ATMOS for a future meeting with staff.
7. Citizens' Appearance
8. Consent Agenda
Mayor Hunt asked for those who signed up to speak:
1) John Jun, 619 Allen Road, spoke in regards to traffic along Allen Road.
A. Consider approval of the minutes: October 13, 2015.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Nancy Yingling, that Consent Agenda Item 8A be approved.
The motion passed by an unanimous vote.
End of Consent Agenda
At this time, Mayor Hunt recused herself upon filing a Conflict of Interest
Affidavit. Mayor Pro Tem Roden assumed the meeting.
9. Consider approval of a Resolution approving the bank Depository
Agreement and Security Depository Agreement; designating Frost
National Bank as the City Depository, and authorizing the City
Manager to execute such agreement, and authorizing the Mayor to
sign.
Presentation: Jennifer Miller, Director of Finance, made a presentation to
Council.
A motion was made by Councilmember Cliff Long, seconded by
Councilmember Mark Hill, that this Agenda Item be approved. The motion
passed by an unanimous vote.
At this time, Mayor Hunt returned to the meeting.
Enactment No: 2015-1027.1
10. Consider award of a bid through an Interlocal Cooperative Purchasing
Agreement and approval to purchase (4) Fire Department
ambulances, as budgeted in the FY 2015-2016 General Fund, in the
amount of $985,188.00; and authorizing the City Manager to sign and
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City Council Minutes October 27, 2015
execute any necessary documents.
Presentation: Fire Chief Kevin Richardson made a presentation to Council.
A motion was made by Councilmember Nancy Yingling, seconded by
Councilmember Wes Mays, that this Agenda Item be approved. The motion
passed by an unanimous vote.
11. City Manager Reports - Project Updates and Future Agendas
City Manager Clay Phillips reported on the Moore Road erosion control project.
The pond is full due to the recent rain, so one is able to get a feel of the intent
of the project. Regarding future agendas, there are two meetings left in the
year - November 10th and December 8th. Council will select a date for
canvassing the election between November 11th and November 16th. Finally,
Ken Griffin, Director of Engineering and Public Works, gave an update on the
sewer failure.
Mr. Griffin said there was a strong sewage smell at the location of MacArthur
and Belt Line. The recent rain showed a failure in the force main when the
manhold appeared to have failed and there was raw sewage freely flowing. The
proposed solution was to lay a new manhole east of the line and replace the
140 feet of 21" pipe. The estimated timeframe is expected to be three weeks.
12. Mayor and Council Reports
A. Report by Mayor Hunt on Movie in the Square on Friday, October
30th, 7 p.m., The Avengers; free snow cone for those wearing
Halloween costumes.
B. Report by Mayor Hunt regarding Holiday Parade on December 5th
at 6:30 p.m.; Parade applications are now available.
Mayor Hunt announced that the Movie in the Square will be held on Friday,
October 30th, at 7pm in Old Town. The Avengers will be on the "big screen"
and if you wear your Halloween costume, you get a free snow cone. Coppell
Deli will be selling burgers and Frost Cupcakery will be selling cupcakes.
Mayor Hunt then reported that the Holiday parade applications are now
available. The parade is scheduled for Saturday, Dec. 5th at 630pm.
13. Council Committee Reports concerning items of community involvement with no
Council action or deliberation permitted.
A. Metrocrest Community Clinic (Hill)
B. Metrocrest Medical Services (Yingling)
C. Metrocrest Services (Hill/Franklin)
A. Councilmember Hill reported on the Metrocrest Community Clinic. Lisa
Rigby was appointed as the Executive Director of the Clinic. They launched a
chronic disease program which aligns with the goals of Living Well in Coppell.
The Clinic appreciates the financial funding from the City of Coppell which
helps enables the services needed for the community.
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City Council Minutes October 27,2015
B.Councilmember Yingling reminded Council that the Metrocrest Medical
Services is dissolving.
C.Councilmember Hill reported on Metrocrest Services for receiving the
"Non-Profit of the Year"Award by the Governor's Office.This year,the
organization assisted over 19,000 individuals,distributed over 7,000 pounds of
food,had 4,000 volunteers provide over 40,000 hours of service,and provided
9,000 rides to seniors.Councilmember Franklin reported on the 3rd Annual
Seasons of Service Luncheon,which celebrates volunteers and organizations
in the area.
14. Public Service Announcements concerning items of community interest with no
Council action or deliberation permitted.
Nothing to report.
At this time,Mayor Hunt reconvened into Work Session 9:09 p.m.Mayor Hunt
adjourned the Work Session at 10:05 p.m.and reconvened into the Executive
Session at 10:06 p.m.
Mayor Hunt adjourned the Executive Session at 11:30 p.m.and reconvened the
Regular Session at 11:35 p.m.
15. Necessary Action from Executive Session
A motion was made by Councilmember Marvin Franklin,seconded by Mayor
Pro Tem Gary Roden,to approve an increase of the City Manager's base salary
in the amount of 3%for a total of$237,217.The motion passed by an
unanimous vote.
Adjournment
There be" g no further business before the City Council,the meeting was
adjourn d.
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K:ren Selbo Hunt, Mayr
ATTEST:
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Christel Pettino ,City Secret
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