CM 2015-12-08City of Coppell Texas 2pp Parkway Boulevard
, Co ell, Texas 75019-9478
CFFELL
Minutes
City Council
Tuesday, December 8, 2015 5:30 PM Council Chambers
KAREN HUNT GARY RODEN
Mayor Mayor Pro Tem
CLIFF LONG NANCY YINGLING
Place 1 Place 5
BRIANNA HINOJOSA-FLORES MARVIN FRANKLIN
Place 2 Place 6
WES MAYS MARK HILL
Place 3 Place 7
CLAY PHILLIPS
City Manager
Present 8 - Karen Hunt -,Cliff Long;Brianna Hinojosa-Flores;Wes Mays -,Gary
Roden -,Marvin Franklin -,Mark Hill and Nancy Yingling
Also present were City Manager Clay Phillips, Deputy City Managers Mario Canizares
and Mike Land, City Secretary Christel Pettinos and City Attorney Robert Hager.
The City Council of the City of Coppell met in Regular Called Session on
Tuesday, December 8, 2015, at 5:30 p.m. in the City Council Chambers of Town Center,
255 Parkway Boulevard, Coppell, Texas.
1. Call to Order
Mayor Hunt called the meeting to order, determined that a quorum was present
and convened into Executive Session at 5:37 p.m.
2. Executive Session (Closed to the Public) 1st Floor Conference Room
Section 551.071, Texas Government Code - Consultation with City Attorney.
A. Consultation with the City Attorney seeking legal advice concerning
the expenditure of public funds.
Discussed under Executive Session
3. Work Session (Open to the Public) 1st Floor Conference Room
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City Council Minutes December 8, 2015
Mayor Hunt adjourned the Executive Session at 6:21 p.m. and convened into
the Work Session at 6:24 p.m.
A. Discussion regarding Andy Brown Park Phase I.
B. Discussion of Agenda Items.
Presented in Work Session
RECEPTION FOR BOARD/COMMISSION/COMMITTEE MEMBERS IN
ATRIUM FROM 6:30 PM TO 7:30 PM
Mayor Hunt recessed the Work Session at 6:29 p.m. and convened into the
Board and Commission Reception in the Atrium.
Regular Session
4. Invocation 7:30 p.m.
Reverend Bill Easton With First United Methodist Church gave the Invocation.
5. Pledge of Allegiance
Mayor Hunt and the City Council led those present in the Pledge of Allegiance.
6. Swearing in of newly appointed Board/Commission/Committee
members.
Mayor Hunt swore in the newly appointed Board and Commission Members.
7. Citizens' Appearance
Mayor Hunt advised that no one signed up to speak.
8. Consent Agenda
A. Consider approval of the minutes: November 10 and 16, 2015.
A motion was made by Councilmember Marvin Franklin, seconded by Mayor
Pro Tem Gary Roden, that Agenda Items A -K be approved on the Consent
Agenda. The motion passed by an unanimous vote.
B. Consider approval of a Community Improvement Agreement between
the City of Coppell and Coppell Community Garden Corporation in the
amount of $75,000.00 and authorizing the City Manager to sign.
A motion was made by Councilmember Marvin Franklin, seconded by Mayor
Pro Tem Gary Roden, that Agenda Items A -K be approved on the Consent
Agenda. The motion passed by an unanimous vote.
C. Consider approval to enter into a contract with Online Business
Systems for the data conversion of the Impact Application and
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City Council Minutes December 8, 2015
interface development for the Community Services Software Program
(BEAM Project); for the total amount of $80,000; and authorizing the
City Manager to sign any necessary documents.
A motion was made by Councilmember Marvin Franklin, seconded by Mayor
Pro Tem Gary Roden, that Agenda Items A -K be approved on the Consent
Agenda. The motion passed by an unanimous vote.
D. Consider approval to amend an Ordinance of the City of Coppell,
Texas, repealing Chapter 6, Article 15-7 provisions for temporary
off -premises signs; and authorizing the Mayor to sign.
A motion was made by Councilmember Marvin Franklin, seconded by Mayor
Pro Tem Gary Roden, that Agenda Items A -K be approved on the Consent
Agenda. The motion passed by an unanimous vote.
Enactment No: 2015-1425
E. Consider award of a professional services contract in the amount of
$222,035.00 with RJN Group, Inc. for Phase 2A of the Sanitary Sewer
Evaluation and assessment; as provided from available funds in the
Water and Sewer fund; and authorizing the City Manager to sign any
necessary documents.
A motion was made by Councilmember Marvin Franklin, seconded by Mayor
Pro Tem Gary Roden, that Agenda Items A -K be approved on the Consent
Agenda. The motion passed by an unanimous vote.
F. Consider approval of a (3) three-month extension to the expiration
date of December 9, 2015, for the Westhaven PH IIB, Final Plat, to
permit the development of 67 residential lots and two (2) common
area lots on 12.58 acres of property located south of S.H. 121,
approximately 550 feet west of Magnolia Park.
A motion was made by Councilmember Marvin Franklin, seconded by Mayor
Pro Tem Gary Roden, that Agenda Items A -K be approved on the Consent
Agenda. The motion passed by an unanimous vote.
G. Consider approval of the acquisition of one vehicle for the Street
department, in the amount of $59,887.00 from Freedom Auto Group
utilizing contract pricing through HGAC no. HT06-14; as budgeted;
and authorizing the City Manager to sign any necessary documents.
A motion was made by Councilmember Marvin Franklin, seconded by Mayor
Pro Tem Gary Roden, that Agenda Items A -K be approved on the Consent
Agenda. The motion passed by an unanimous vote.
H. Consider approval of the acquisition of five replacement vehicles for
Parks, Street and Utility Billing departments, in the amount of
$201,764.00 from Caldwell Chevrolet utilizing contract pricing through
Buyboard no. 430-13; as budgeted; and authorizing the City Manager
to sign any necessary documents.
A motion was made by Councilmember Marvin Franklin, seconded by Mayor
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City Council Minutes December 8, 2015
Pro Tem Gary Roden, that Agenda Items A -K be approved on the Consent
Agenda. The motion passed by an unanimous vote.
Consider approving the acquisition of three replacement and four
additional vehicles for Engineering, Fire, Parks, Police and Street
departments, in the amount of $246,186.50 from Silsbee Ford utilizing
contract pricing through the State of Texas TPASS no. 072-A1, and
Buyboard no. 430-13; as budgeted; and authorizing the City Manager
to sign any necessary documents.
A motion was made by Councilmember Marvin Franklin, seconded by Mayor
Pro Tem Gary Roden, that Agenda Items A -K be approved on the Consent
Agenda. The motion passed by an unanimous vote.
J. Consider approval of an Economic Development Agreement by and
between the City of Coppell and Kroger Texas, L.P., and authorizing
the Mayor to sign.
A motion was made by Councilmember Marvin Franklin, seconded by Mayor
Pro Tem Gary Roden, that Agenda Items A -K be approved on the Consent
Agenda. The motion passed by an unanimous vote.
K. Consider approval of an Economic Development Agreement by and
between the City of Coppell and Reef Coppell, LLC, and authorizing
the Mayor to sign.
A motion was made by Councilmember Marvin Franklin, seconded by Mayor
Pro Tem Gary Roden, that Agenda Items A -K be approved on the Consent
Agenda. The motion passed by an unanimous vote.
End of Consent Agenda
9. Consider approval of an Ordinance for Case No. ZC-626, Sandy Lake
& Lodge, N.W.C., to rezone 0.696 acres of property from SF -12
(Single Family -12) to SF -9 (Single Family -9), located at the northwest
corner of Sandy Lake Road and Lodge Road and authorizing the
Mayor to sign.
Presentation: Gary Sieb, Director of Planning, made a presentation to Council.
Mayor Hunt opened the Public Hearing and advised that no one signed up to
speak.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Nancy Yingling, to close the Public Hearing and approve this
Agenda Item subject to the following condition:
1) Minor Amending Plat being filed prior to the issuance of a building permit for
a new home on Lot 1 R.
The motion passed by an unanimous vote.
10. Consider approval of an Ordinance for Case No. S-1 195R4 -TC,
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City Council Minutes December 8, 2015
Verizon Wireless, a zoning change from S-1 195R3 -TC (Special Use
Permit -1195 Revision 3 -Town Center) to S-1 195R4 -TC (Special Use
Permit -1195 Revision 4 -Town Center), to amend the Special Use
Permit to allow a telecommunication tower (being relocated from Andy
Brown West) and expansion to the concession/restroom facility to
house telecommunication equipment on property located
approximately 150 feet east of N. Denton Tap Road and
approximately 1,050 feet north of Parkway Blvd. (Andy Brown Central)
and authorizing the Mayor to sign.
Presentation: Gary Sieb, Director of Planning, made a presentation to Council.
Mayor Hunt opened the Public Hearing and advised that no one signed up to
speak.
A motion was made by Mayor Pro Tem Gary Roden, seconded by
Councilmember Mark Hill, to close the Public Hearing and approve this Agenda
Item subject to the following condition:
1) There will be additional Engineering comments as the project proceeds.
The motion passed by an unanimous vote.
11. Consider approval of an Ordinance for the Revocation of Ordinances
No. 91500-A-393 (S -1220 -TC) & No. 91500-A-555 (S -1220R -TC), to
rescind these ordinances which currently permit telecommunication
facilities in Andy Brown West which are being relocated to Andy
Brown Central (S -1195R4 -TC), and authorizing the Mayor to sign.
Presentation: Gary Sieb, Director of Planning, made a presentation to Council.
Mayor Hunt opened the Public Hearing and advised that no one signed up to
speak.
A motion was made by Councilmember Nancy Yingling, seconded by
Councilmember Cliff Long, to close the Public Hearing and approve this
Agenda Item. The motion passed by an unanimous vote.
12. Consider approval of an Ordinance for Case No. PD -133R7 -HC,
Liberation Coffee Company, a zoning change from PD -133R2 -HC
(Planned Development -133 Revision 2 -Highway Commercial) to
PD -133R7 -HC (Planned Development -133 Revision 7 -Highway
Commercial), to amend the Detail Site Plan to allow a
1,386 -square -foot restaurant (coffee shop) with outdoor seating to be
located at 651 North Denton Tap Road, Suite 200 and authorizing the
Mayor to sign.
Presentation: Gary Sieb, Director of Planning, made a presentation to Council.
Mayor Hunt opened the Public Hearing and advised that no one signed up to
speak.
A motion was made by Councilmember Marvin Franklin, seconded by
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City Council Minutes December 8, 2015
Councilmember Brianna Hinojosa-Flores, to close the Public Hearing and
approve this Agenda Item subject to the following conditions:
1) The development shall be in accordance with the Site Plan/Floor Plan,
Parking Analysis and Sign Plan; and
2) The hours of operation shall not exceed 5:00 a.m. to 9:00 p.m. Sunday
through Thursday and 5:00 a.m. to 10:00 p.m., Friday through Saturday. The
loading and unloading of any merchandise or materials shall not be permitted
between the hours of 10 p.m. and 6 a.m. daily.
The motion passed by an unanimous vote.
13. Consider approval of an Ordinance for Case No. PD -232R -C, Chicken
Express, a zoning change from PD -232-C (Planned
Development -232 -Commercial) to PD -232R -C (Planned
Development -232 Revised -Commercial), to amend the Detail Site Plan
for the existing 3,348 -square -foot restaurant to change the roof color to
`Colonial Red' with a high performance coating on property located at
136 E. Belt Line Road and authorizing the Mayor to sign.
Presentation: Gary Sieb, Director of Planning, made a presentation to Council.
Wes Parnell, applicant, 51 Meadowbrook, Trophy Club, made a presentation to
Council.
Mayor Hunt opened the Public Hearing and advised that no one signed up to
speak.
A motion was made by Councilmember Mark Hill, seconded by Councilmember
Marvin Franklin, to close the Public Hearing and approve this Agenda Item
subject to the following conditions:
1) Approval of "Colonial Red" roof paint color in a high performance coating
instead of the "Seattle Red;" and
2) A maintenance agreement shall be submitted to staff for maintenance of roof
paint. It shall read — "If the new paint of the roof is not properly maintained,
then the roof will be repainted to the original color "Desert Tan".
The motion passed 5-2 with Councilmembers Hinojosa-Flores and Mays voting
against the item.
14. Consider approval of an Ordinance for Case No. PD -213R4 -H, Lost
Creek PH II, a zoning change from PD -213R2 -H (Planned
Development -213 Revision 2 -Historic) to PD -213R4 -H (Planned
Development -213 Revision 4 -Historic), to amend the Concept Plan
and attach a Detail Site Plan to allow three (3) residential/retail units
on 0.344 acres of property located at the south east corner of S.
Coppell Road and Heath Lane and authorizing the Mayor to sign.
Presentation: Gary Sieb, Director of Planning, made a presentation to Council.
A motion was made by Councilmember Nancy Yingling, seconded by Mayor
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City Council Minutes December 8, 2015
Pro Tem Gary Roden, that this Agenda Item be approved. The motion passed
6-1 with Councilmember Hinojosa-Flores voting against the item.
Enactment No: 91500-A-681
15. PUBLIC HEARING: Consider approval of an Ordinance designating A
Decent Establishment LLC Reinvestment Zone No. 99 pursuant to
Section 312.201 of the Property Redevelopment and Tax Abatement
Act, and authorizing the Mayor to sign.
Presentation: Mindi Hurley, Economic Development Coordinator, read Agenda
Items 15-17 into the record to be considered together.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Cliff Long, to close the Public Hearing for Agenda Item 15 and
to approve Agenda Items 15-17. The motion passed by an unanimous vote.
Enactment No: 2015-1426
16. Consider approval of a Resolution approving a Tax Abatement
Agreement between the City of Coppell and A Decent Establishment
LLC, and authorizing the Mayor to sign.
Presentation: Mindi Hurley, Economic Development Coordinator, read Agenda
Items 15-17 into the record to be considered together.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Cliff Long, to close the Public Hearing for Agenda Item 15 and
to approve Agenda Items 15-17. The motion passed by an unanimous vote.
Enactment No: 2015-1208.1
17. Consider approval of a Resolution approving a Tax Abatement
Agreement between the City of Coppell and Kaluke LLC, and
authorizing the Mayor to sign.
Presentation: Mindi Hurley, Economic Development Coordinator, read Agenda
Items 15-17 into the record to be considered together.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Cliff Long, to close the Public Hearing for Agenda Item 15 and
to approve Agenda Items 15-17. The motion passed by an unanimous vote.
Enactment No: 2015-1208.2
18. Consider approval of awarding a professional services design contract
with J. Volk Consulting, Inc.; for the design of reconstruction of
Freeport Parkway, north of IH 635 to W. Bethel Road; in the total
amount of $726,000.00; funds available in CIP; and authorizing the
City Manager to sign any necessary documents.
Presentation: Ken Griffin, Director of Engineering and Public Works, made a
presentation to Council.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Brianna Hinojosa-Flores, that this Agenda Item be approved.
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The motion passed by an unanimous vote.
19. Consider approval of a Resolution casting a vote for the Board of
Directors for the Dallas Central Appraisal District; and authorizing the
Mayor to sign.
Councilmember Wes Mays made a motion to nominate Blake Clemens as the
fourth member to the Dallas Central Appraisal Board of Directors. The motion
failed for the lack of a second.
After the motion to reconsider Agenda Item 19 passed, another motion was
made by Councilmember Wes Mays, seconded by Councilmember Marvin
Franklin, to nominate Blake Clemens as the fourth member of the Dallas
Central Appraisal Board of Directors. The motion passed by an unanimous
vote.
Enactment No: 2015-1208.3
20. Consider approval of an Ordinance amending Chapter 3 of the Code
of Ordinances of the City of Coppell, by amending Sections 3-1-5 and
3-2-2; adjusting monthly water rates; adjusting monthly sewer rates;
providing a repealing clause; providing a severability clause; and
providing an effective date.
Presentation: Kim Tiehen, Assistant Director of Finance, made a presentation
to Council.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Marvin Franklin, that this Ordinance be approved adding a
15% increase in 2016 to the average annual bill. The motion passed by an
unanimous vote.
At this time, a motion was made by Councilmember Marvin Franklin, seconded
by Councilmember Brianna Hinojosa-Flores, to reconsider Agenda Item 19. The
motion passed by an unanimous vote. See Agenda Item 19 for Council action.
Enactment No: ORD 2015-1427
21. CITIZEN'S AGENDA REQUEST:
Request for Council action to provide emergency relief and/or funding
for creating structure to mitigate the imminent damage to homes and
persons.
Presentation: Justin Raley, 929 Parker, made a presentation to Council.
Ken Griffin, Director of Engineering and Public Works, answered questions of
the Council.
No action was taken by the City Council.
22. City Manager Reports - Project Updates and Future Agendas
City Manager Clay Phillips said the CRDC projects are moving forward. The
Life Safety Park has broken ground. A celebratory ceremony will be discussed
after the holidays. There are no more Council meetings for 2015, but a date will
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City Council Minutes December 8,2015
need to be decided for a 2030 Inventory Planning Session before the 2016
Citizen Summit is held in February.Council will send in the names they wish to
tnw invite,in addition to the"all call"out to the community.
23. Mayor and Council Reports
A. Report by Mayor Hunt regarding letters to Santa.
Mayor Hunt thanked the City Staff for the great tree lighting and light parade.
She reminded the viewing audience that Santa's Mailbox is located in the
entryway of Town Center.Children may deliver their wish list through
December 20th. No postage is required. Letters with a complete name and
address will receive a special return letter from Santa.
24. Public Service Announcements concerning items of community interest with no
Council action or deliberation permitted.
Nothing to report.
25. Necessary Action from Executive Session
Nothing to report.
At this time, Mayor Hunt recessed the Regular Session at 9:58 p.m.and
reconvened into Work Session.
WowMayor Hunt adjourned Work Session at 10:51 p.m.and reconvened into
Regular Session.
Adjou nment
- � a
There •eing o further business before the City Council,the meeting was
adjp u ned.
/ -bp/z.I OP
K-ren Selo Hunt, May
ATT
j:
hristel Pettinos, City Secretary
City of Coppell,Texas Page 9