BM 2015-11-12 LBWILLIAM T. COZBY PUBLIC LIBRARY
LIBRARY BOARD MINUTES
November 12, 2015
The William T. Cozby Public Library Advisory Board met in regular session on Thursday, November 12,
2015 in the Second Floor Conference Room of Town Center at 255 Parkway Boulevard.
1. CALL TO ORDER: The meeting was called to order by Chairman, Wednesday Foster at 7:02
p.m. Other board members present were Pat Nicks, Janet Koester, Adrienne Morton, Thomas Dwyer,
Karla Tabor, Stephen Charters, Marilou Schrimshaw and Emily Nance. Youth Advisors Nicole Crumpler
and Christine Ji were also present. Staff in attendance were Director, Vicki Chiavetta, Assistant Director,
Jane Darling, and Sr. Administrative Technician, Kim McGrath.
2. APPROVAL OF MINUTES FROM THE October 8, 2015 REGULAR BOARD
MEETING: Thomas Dwyer moved to approve the minutes and Pat Nicks seconded the motion. All
were in favor and the minutes were approved.
3. CITIZEN'S APPEARANCES: Ronak Thomas and Verghese Thomas were in attendance.
4. LIBRARY DIRECTOR'S REPORT:
Workload Indicators: Patron visits have been much lower at the temporary library due
in part to lack of space for people to study or meet. Statistics show the gate count has
been about half of what it normally is and Vicki explained that a wide fluctuation is to be
expected over the next year while the library is in the temporary location and as it
transitions back into the renovated building. Programs and Story Times have been well
attended.
Vicki said that library staff is being cross -trained to do other jobs in anticipation of a new
customer service model being implemented after the move into the remodeled library.
Vicki also spoke briefly about the book, The Customer Service Revolution, which is
being read by City employees. The library will be planning Staff Development Day on
January 19t' using this book as a theme. The library will be closed on this day.
Wednesday Foster asked about the location of the Information Desk and Vicki said that
plans are for a staff member to be assigned to a centrally located desk and other staff will
be located throughout the library to readily assist patrons with their needs. Plans are for
staff to have devices to help patrons on the floor without bringing them back to a desk.
Library staff may also wear matching shirts to make them easily identifiable to patrons.
Wednesday Foster asked if the Story Time Room at Fire Library was available for
patrons to reserve. Vicki said it was not available and the library was continuing to direct
people to other options.
• Programs: The La Pompe French Jazz Concert was well attended as was the French
cooking demonstration at the Farmer's Market featuring Joe the Baker. These were both
Coppell Reads programs associated with the Julia Child book, My Life in France.
5. LIBRARY EXPANSION UPDATE: Vicki informed the group that the library took two
contracts for AV equipment and the network cable drops that go with the equipment to Council for
approval. She gave a brief overview of what equipment is planned and where it will go in the renovated
library. Both projects came in under budget. They were approved by the CRDC Committee and the City
Council. Vicki showed Board members a color board with samples of the brick, glass and roof color
selected for the remodel. She said the project is going well.
6. YOUTH ADVISOR'S REPORT: Christine Ji shared her idea for a letter writing project to
reach out to soldiers overseas at Christmas. She showed a template which younger children could use to
help them write a letter. The organization which sponsors the project is called "A Million Thanks".
Nicole Crumpler talked about a cooking program for kids. She showed a brief video of how to cook
breakfast in a mug. Locations for the program were discussed.
Wednesday Foster thanked Christine and Nicole for their service on the Library Board.
7. FRIENDS OF THE COPPELL LIBRARY REPORT: Karla Tabor spoke about National
Library Week and asked for ideas. The theme is "Libraries Transformed." She said February is
recruitment month for the Friends group and she plans to form a committee to work on plans for National
Library Week. Karla informed the group that North Texas Giving Day raised a final total of $1,501.28.
The Friends group passed a budget item for a STEM bus project. She also asked for ideas for the use of
the money the group has collected so far.
8. LIBRARY BOARD GOALS AND OBJECTIVES: Vicki thanked the Board for meeting the
goals and objectives for the year. She thanked Steve Charters for his service as he will be retiring from the
Board.
ADJOURNMENT: Chairman, Wednesday Foster adjourned the meeting at 7:36 p.m.
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e nesday Fost ibra Board Chair
Kim McGrath, Sr. Administrative Technician
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