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BM 2016-01-21 PZCity of Coppell, Texas PPE.LL Minutes Thursday, January 21, 2016 1 K Planning & Zoning Commission COMMISSIONER EDMUND HAAS (CHAIR) COMMISSIONER SUE BLANKENSHIP 255 Parkway Boulevard Coppell, Texas 75019-9478 6:00 PM Coppell Town Center - Council Chambers COMMISSIONER GLENN PORTMAN (VICE CHAIR) COMMISSIONER ED DARLING COMMISSIONER VIJAY SARMA COMMISSIONER DOUG ROBINSON COMMISSIONER GEORGE WILLIFORD Present 7 Chair Edmund Haas, Vice Chair Glenn Portman, Commissioner Sue Blankenship, Commissioner Ed Darling, Commissioner Doug Robinson, Commissioner Vijay Sarma, and Commissioner George Williford Also present were the Director of Planning, Gary Sieb; Assistant Director of Planning, Marcie Diamond; Assistant Director of Engineering, Mike Garza and Secretary, Juanita Miles. The Planning & Zoning Commission of the City of Coppell met in Pre -Session at 6:00 p.m. and in Regular Session at 6:30 p.m. on Thursday, January 21, 2016, in the Coppell Town Center, Council Chambers at 255 Parkway Boulevard, Coppell, Texas. The purpose of this meeting is to consider the following items: WORK SESSION (Open to the Public) Briefing on the agenda. The Planning Commission was briefed in Work Session on each posted agenda item including Council actions on January 12, 2016, no vote was taken on any item discussed. REGULAR SESSION (Open to the Public) Call to Order & Welcome Incumbents. Chairman Haas called the meeting to order and welcomed the three incumbents, Commissioners Blankenship, Portman and Sarma for the 2016 FY. City of Coppell, Texas Page 1 Planning & Zoning Commission Minutes January 21, 2016 3. Nomination & Election of Chairman & Vice Chairman. Commissioner Williford made a motion to reappoint Commissioner Edmund Haas as Chairman and Commissioner Glenn Portman as Vice Chairman. Commissioner Blankenship seconded; motion carried (7-0). 4. Consider approval of the minutes for December 17, 2015. A motion was made by Vice Chairman Portman to approve the minutes as written, seconded by Commissioner Robinson; motion carried (7-0). Aye: 7 - Chair Edmund Haas, Vice Chair Glenn Portman, Commissioner Sue Blankenship, Commissioner Ed Darling, Commissioner Doug Robinson, Commissioner Vijay Sarma and Commissioner George Williford 5. PUBLIC HEARING: Consider approval of the Prologis Park 121 Addition, Lots 1R, 2R & 3-6, Block B, Replat & Minor Plat, being a replat of Lots 1 & 2, Block B, of the Prologis Park 121 Addition and a minor plat of 5.13 acres of un -platted property into Lots 1R, 2R, 3, 4, 5 & 6, Block B, Prologis Park 121 Addition, containing 25.46 acres of property located at the south corner of SH 121 and Freeport Parkway. STAFF REP.: Gary Sieb Gary Sieb, Director of Planning, introduced this case with exhibits. He stated that staff is requesting P&Z approval with conditions which he read into the record. Robert Gossett, Halff Associates, 1201 N. Bowser Road, Richardson, Texas, was present to represent this case, he addressed concerns from the Commission about the landscaping and building height for the new Subaru warehouse on the adjacent property and stated agreement with staff's recommendations. Chairman Haas opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. No one spoke. Chairman Haas closed the Public Hearing. A motion was made by Vice Chairman Portman to approve this item with the following conditions: 1. There will be additional comments during detailed engineering plan review. 2. The original Prologis land area must be platted and filed for record before this Replat/Minor plat can be filed for record with the county. Seconded by Commissioner Sarma; motion carried (7-0). Aye: 7 - Chair Edmund Haas, Vice Chair Glenn Portman, Commissioner Sue Blankenship, Commissioner Ed Darling, Commissioner Doug Robinson, Commissioner Vijay Sarma and Commissioner George Williford 6. PUBLIC HEARING: Consider approval of Case No. S -1033R5 -SF -12, Vista Academy, a zoning change request from S -1033R4 -SF -12 (Special Use Permit -1033 Revision 4 -Single Family -12) to S -1033R5 -SF -12 (Special Use City of Coppeii, Texas Page 2 Planning & Zoning Commission Minutes January 21, 2016 Permit -1033 Revision5-Single Family -12), to allow for a 6,537 -square -foot expansion to the existing 32,687 -square -foot Charter School and a revised floor plan on 4.85 acres of property located at 140 S. Heartz Road. STAFF REP.: Marcie Diamond Marcie Diamond, Assistant Director of Planning, reviewed the history of this property and presented this case with exhibits and elevations. She mentioned 62 notices were mailed to property owners within 200 feet of this request. There were two responses received opposed with concerns about traffic and none received in favor. There were also 226 courtesy notices mailed to property owners within 800 feet of this request. She stated that staff is recommending approval with conditions which she read into the record. Terry Wright, Wright Group Architects -Planners, 1110 S. Elm Street, Carrollton Texas, was present to represent this case, to address questions and stated agreement with staff's recommendations. Chairman Haas opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. No one spoke. Chairman Haas closed the Public Hearing. A motion was made by Vice Chairman Portman to recommend approval subject to the following conditions: 1. This charter school shall be licensed and maintained in accordance with state law and may provide instruction for Kindergarten through eight (8th) grade. 2. The student enrollment capacity under this Special Use Permit shall not exceed five hundred (500) students. 3. Dwarf Yaupon Holly shrubs shall be replanted along the north and east property line to adhere to the Landscape Plan. Seconded by Commissioner Robinson; motion carried (7-0). Aye: 7 - Chair Edmund Haas, Vice Chair Glenn Portman, Commissioner Sue Blankenship, Commissioner Ed Darling, Commissioner Doug Robinson, Commissioner Vijay Sarma and Commissioner George Williford 7• CONTINUED PUBLIC HEARING: Consider approval of Case No. PD -221 R3R-HC, Point West - Sun Holdings (Revised), a zoning change request from PD -221R3 -HC (Planned Development -221 Revision 3 -Highway Commercial) to PD -221 R3R-HC (Planned Development -221 Revision 3 Revised -Highway Commercial), to amend the Concept Plan on 17.14 acres to allow revised permitted uses, lotting patterns, circulation, signage and attach a Detail Site Plan for two retail/restaurant buildings totaling approximately 17,000 square feet on 3.9 acres of property located at the northwest corner of IH -635 and S. Belt Line Road. STAFF REP.: Marcie Diamond City of Coppeii, Texas Page 3 Planning & Zoning Commission Minutes January 21, 2016 Marcie Diamond, Assistant Director of Planning, reviewed the history of this case from the October 15th meeting. She presented the revisions to this PD with exhibits, color board and elevations. She mentioned five notices were mailed to property owners within 200 feet of this request. There were no notices returned opposed or in favor. There were also two courtesy notices mailed to property owners within 800 feet of this request. She stated that staff is recommending approval with conditions which she read into the record. Greg Guerin, East Star Designs, Forney Texas, was present to represent this case, to address questions and stated agreement with staff's recommendations. Lauren Glesby from Sun Holdings addressed questions from the Commission concerning the timing of construction of the private drives providing connections to Belt Line Road and Point West Blvd. Chairman Haas opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. No one spoke. Chairman Haas closed the Public Hearing. After much discussion, Chairman Haas made a motion to recommend approval per staff's recommendation with revisions to Condition 2a involving the phasing for construction of the streets as follows: • That the full section of Street A be constructed between Belt Line Road and Point West Blvd; the full section of Street C be constructed with development on Lot 2 from Belt Line Road to the first driveway. Commissioner Darling seconded, then Commissioner Robinson amended the motion to add the condition that the remaining part of Street C and the full section of Street B be constructed upon the issuance of the building permit for development on Lots 1 or 8. Vice Chairman Portman seconded with additions to the revisions as stated: • To require the Property Owners Association document be submitted for approval by staff and the Commission prior to the detail site plan of the next building lot to be constructed. • All of the property owners included in the subdivision concept plan to contribute to the funding of the POA so that there are available funds for maintenance of the plaza area. Marcie Diamond, then suggested to the Commission that an appropriate time to review the POA document would be at plat approval and this be a condition upon the submission of the final plat. Chairman Haas, then motioned all in favor; none voted in favor. Chairman Haas then motioned all opposed; Commissioners Williford, Sarma, Robinson, Haas, Portman, Darling and Blankenship voted in opposition; motion fails. Chairman Haas revised the final motion to recommend approval subject to: The following PD Conditions are included on the plans for the entire 17.4 acres: a. A Detail Site Plan (either PD amendment or SUP depending on the use) shall be required prior to development within this tract. The Detail Site Plan shall meet all development code requirements unless specifically varied at that time. Detail Site Plans shall also include elevation facades to assure architectural compatibility and compliance with the HC District regulations. b. This property will be replatted to provide building sites, easements and fire lanes prior to any development. City of Coppeii, Texas Page 4 Planning & Zoning Commission Minutes January 21, 2016 c. A 35 -foot tall monument sign on Lot 5 shall be permitted. d. The HC District requires 60 -foot front yard, 30 -foot side yard and 20 -foot rear yard setbacks. The exceptions are interior side yards of Lots 2, 3, 5 & 6 which are 10 feet for patio areas. *e. Prior to issuance of a Building Permit for buildings on Lots 2 or 3, Private Street A, with a minimum paving width of 32 feet, shall be constructed to full width between Belt Line Road and Point West Blvd, Private Street C shall also be constructed to full width between Belt Line Road and the driveway to Lot 2. I. Private Street B and the remainder of Private Street C shall be constructed to full width prior to the issuance of building permits for either developments on Lots 1 or 8, whichever occurs first. g. There shall be a consistent sign package for all attached signs. h. Detail Site Plan for the pedestrian/art/plaza shall be submitted for Staff review. i. Property Owners Association shall maintain all common areas, including the pedestrian/art/plaza area and all enhanced paving surfaces. j. Property Owners Association documents assuring the maintenance of all common areas shall be submitted for staff review prior to the filing of the Final Plat. k. The shared driveway between Lots 2 and 3 to Private Street B shall be deleted to increase the landscaped area for the pedestrian/plaza area. I. The median opening at Belt Line Road between Private Drive A and Hackberry Road will be redesigned at the time of Detail Engineering review. *Revised staff's recommended conditions. 2. Drafting/minor corrections: a. Clearly label the continuation of the "Variable Width Mutual Access Easement" from the property to the north into this property into Lot 8, on Concept Plan Sheet A-1, as illustrated on the A-2, Concept Site Plan Buildings. b. Site Data Table i. Remove maximum height of 120 feet, as the building heights will be determined at the time of Detail Site Plan approval. ii. Correct the spelling of acres under Lot 5. c. Add PD Conditions to Sheet A-2 d. On Sheets 1-1.01, 1-1.02 and 1-1.03, revise the note under the Landscaping Requirements to read Sec 12-34 (instead of Sec 12.34-8). Seconded by Vice Chair Portman; motion carried (7-0). Aye: 7 - Chair Edmund Haas, Vice Chair Glenn Portman, Commissioner Sue Blankenship, Commissioner Ed Darling, Commissioner Doug Robinson, Commissioner Vijay Sarma and Commissioner George Williford 8, PUBLIC HEARING: Consider approval of a TEXT AMENDMENT to the Zoning Ordinance/Chapter 12 - Sec. 12-30-18, Hotel, Motel & Residence Hotel and Sec. 42-1, Definitions, to revise the development standards and definitions for these uses. STAFF REP.: Marcie Diamond City of Coppeii, Texas Page 5 Planning & Zoning Commission Minutes January 21, 2016 Marcie Diamond, Assistant Director of Planning, introduced the various amendments to Sec. 12-30-18/Hotel, Motel & Residence Hotel and Sec. 42-1, Definitions of the Zoning Ordinance for discussion. Chairman Haas opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. The following person spoke: Suhas Naik, Savo Holdings, 2711 Texas Drive, #105, Irving Texas commented on the hotel business and different demand markets for types of hotels. Chairman Haas closed the Public Hearing. After much discussion, a motion was made by Commissioner Robinson to leave the public hearing open and continue this item for more discussion to the February 18th meeting. Seconded by Commissioner Williford; motion carried (7-0). Aye: 7 - Chair Edmund Haas, Vice Chair Glenn Portman, Commissioner Sue Blankenship, Commissioner Ed Darling, Commissioner Doug Robinson, Commissioner Vijay Sarma and Commissioner George Williford 9. Update on Council action for planning agenda items on January 12, 2016- A. An Ordinance for Case No. ZC-626, Sandy Lake & Lodge, N.W.C., to rezone 0.696 acres of property from SF -12 (Single Family -12) to SF -9 (Single Family -9), located at the northwest corner of Sandy Lake Road and Lodge Road. B. An Ordinance for Case No. S -1195R4 -TC, Verizon Wireless, a zoning change from S -1195R3 -TC (Special Use Permit -1195 Revision 3 -Town Center) to S -1195R4 -TC (Special Use Permit -1195 Revision 4 -Town Center), to amend the Special Use Permit to allow a telecommunication tower (being relocated from Andy Brown West) and expansion to the concession/restroom facility to house telecommunication equipment on property located approximately 150 feet east of N. Denton Tap Road and approximately 1,050 feet north of Parkway Blvd. (Andy Brown Central). C. An Ordinance for the Revocation of Ordinances No. 91500-A-393 (S -1220 -TC) & No. 91500-A-555 (S -1220R -TC), to rescind these ordinances which currently permit telecommunication facilities in Andy Brown West which are being relocated to Andy Brown Central (S -1195R4 -TC). D. An Ordinance for Case No. PD -133R7 -HC, Liberation Coffee Company, a zoning change from PD -133R2 -HC (Planned Development -133 Revision 2 -Highway Commercial) to PD -133R7 -HC (Planned Development -133 Revision 7 -Highway Commercial), to amend the Detail Site Plan to allow a 1,386 -square -foot restaurant (coffee shop) with outdoor seating to be located at 651 North Denton Tap Road, Suite 200. E. Case No. PD-178R3-C/S-1194R6, Zenzero, a zoning change request from PD -1 78R-C/S-1 194R5 (Planned Development -178 City of Coppell, Texas Page 6 Planning & Zoning Commission Minutes January 21, 2016 10 Revised-Commercial/Special Use Permit 1194 Revision -5) to PD-178R3-C/S-1194R6 (Planned Development -178 Revision 3-Commercial/Special Use Permit 1194 -Revision -6), to amend the Detail Site Plan to allow a 905 -square -foot addition to the existing restaurant located at 171 North Denton Tap Road, Suite 600. F. Case No. PDA 86R8 -LI, Duke Freeport Addition, Lot 1 R, Block A, a zoning change request from PD -186R2 -LI (Planned Development -186 Revision 2 -Light Industrial) to PD -186R8 -LI (Planned Development -186 Revision 8 -Light Industrial), to attach a Detail Site Plan for a 108,148 -square -foot office/warehouse building on 7.36 acres of property located at the northeast corner of Bethel Road and Freeport Parkway, and to amend the Land Use Map of the Coppell 2030 Comprehensive Master Plan from 'Old Coppell Historic District' to 'Industrial Special District'. G. An Ordinance for Case No. PD -232R -C, Chicken Express, a zoning change from PD -232-C (Planned Development -232 -Commercial) to PD -232R -C (Planned Development -232 Revised -Commercial), to amend the Detail Site Plan for the existing 3,348 -square -foot restaurant to change the roof color to 'Colonial Red' with a high performance coating on property located at 136 E. Belt Line Road. In Work Session, Gary Sieb, Director of Planning, advised the Commission of Council's actions and stated that Council approved the above -stated items except Item E which was tabled to the February 91h meeting at the applicant's request. Director's Comments There were no additional comments. ADJO IvIENT With d' ,the meeting was adjourned at approximately 8:26 p.m. Edmund Haas, Cha' a 5 ka,,,tAli Ju vita A. Miles, Secretary City of Coppell, Texas Page 7