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CM 2016-02-23City of Coppell, Texas CFFELL Tuesday, February 23, 2016 KAREN HUNT Mayor CLIFF LONG Place 1 BRIANNA HINOJOSA-FLORES Place 2 WES MAYS Place 3 CLAY PHILLIPS City Manager Minutes City Council 5:30 PM GARY RODEN Mayor Pro Tem NANCY YINGLING Place 5 MARVIN FRANKLIN Place 6 MARK HILL Place 7 255 Parkway Boulevard Coppell, Texas 75019-9478 Council Chambers Present 7 - Karen Hunt -,Cliff Long;Brianna Hinojosa-Flores;Wes Mays -,Marvin Franklin -,Mark Hill and Nancy Yingling Absent 1 - Gary Roden Also present were City Manager Clay Phillips, Deputy City Managers Mario Canizares and Mike Land, City Secretary Christel Pettinos and City Attorney Robert Hager. The City Council of the City of Coppell met in Regular Called Session on Tuesday, February 23, 2016, at 5:30 p.m. in the City Council Chambers of Town Center, 255 Parkway Boulevard, Coppell, Texas. 1. Call to Order Mayor Hunt called the meeting to order, determined that a quorum was present and convened into Executive Session at 5:41 p.m. 2. Executive Session (Closed to the Public) 1st Floor Conference Room Consultation with City Attorney to seek legal advice pending litigation in cause entitled Mega Contractors, Inc. v. City of Coppell. Discussed under Executive Session 3. Work Session (Open to the Public) 1st Floor Conference Room City of Coppell, Texas Page 1 City Council Minutes February 23, 2016 Mayor Hunt adjourned the Executive Session at 6:13 p.m. and convened into Work Session. A. CAFR Presentation. B. Presentation regarding Transportation Survey and Services. C. Discussion regarding noise attenuation for residential uses. D. Discussion regarding 2017 Spirit of Coppell Celebration. E. Discussion of agenda items. Presented in Work Session 4. Regular Session Mayor Hunt recessed the Work Session at 7:34 p.m. and convened into the Regular Session at 7:43 p.m. 5. Invocation 7:30 p.m. Reverend Bill Eason with First United Methodist Church gave the Invocation. 6. Pledge of Allegiance Mayor Hunt and the City Council led those present in the Pledge of Allegiance. 7. Citizens' Appearance Mayor Hunt advised that no one signed up to speak. 8. Consent Agenda A. Consider approval of the minutes: February 9, 2016. A motion was made by Councilmember Marvin Franklin, seconded by Councilmember Nancy Yingling, that Consent Agenda Items A -C be approved. The motion passed by an unanimous vote. B. Consider approval of an Ordinance to abandon a portion of a utility easement and a waterline easement on the Prologis Tract; and authorizing the Mayor to sign any necessary documents. A motion was made by Councilmember Marvin Franklin, seconded by Councilmember Nancy Yingling, that Consent Agenda Items A -C be approved. The motion passed by an unanimous vote. Enactment No: OR 2016-1428 C. Consider approval of an Ordinance of the City of Coppell, Texas, amending section 8-1-3 of the Code of Ordinances establishing the maximum prima facie speed limit for all of Freeport Parkway and Sandy Lake Road; and authorizing the Mayor to sign any necessary documents. City of Coppell, Texas Page 2 City Council Minutes February 23, 2016 A motion was made by Councilmember Marvin Franklin, seconded by Councilmember Nancy Yingling, that Consent Agenda Items A -C be approved. The motion passed by an unanimous vote. Enactment No: OR 2016-1429 End of Consent Agenda 9. Consider approval of the Comprehensive Annual Financial Report (CAFR) for the fiscal year ending September 30, 2015. Presentation: Jennifer Miller, Director of Finance, introduced Debbie Rollins, Managing Director with Grant Thorton, who presented the CAFR to the City Council. A motion was made by Councilmember Marvin Franklin, seconded by Councilmember Cliff Long, that this Agenda Item be approved. The motion passed by an unanimous vote. 10. Consider approval of an Ordinance of the City of Coppell, Texas, approving an amendment to Ordinance No. 2015-1418, the budget for the Fiscal Year October 1, 2015 through September 30, 2016, and authorizing the Mayor to sign. Presentation: Jennifer Miller, Director of Finance, made a presentation to Council. A motion was made by Councilmember Wes Mays, seconded by Councilmember Brianna Hinojosa-Flores, that this Agenda Item be approved. The motion passed by an unanimous vote. Enactment No: OR 2016-1430 11. PUBLIC HEARING: Consider approval of an Ordinance of the City of Coppell, Texas, readopting, ratifying, republishing and extending Chapter 9 of the Code of Ordinances, Article 9-17, Curfew Hours for Minors, for a period of three (3) years; and authorizing the Mayor to sign. Presentation: Deputy Police Chief Chris Aulbaugh made a presentation to Council. Mayor Hunt opened the Public Hearing and advised that no one signed up to speak. A motion was made by Councilmember Brianna Hinojosa-Flores, seconded by Councilmember Wes Mays, to close the Public Hearing and approve this Agenda Item. The motion passed by an unanimous vote. 12. Consider approval of a professional services contract in the amount of $325,600.00 with Pape -Dawson Engineers for the design of Plantation Drive and Mossy Oaks Street; as budgeted in the quarter cent sales tax fund; and authorizing the City Manager to sign any necessary City of Coppell, Texas Page 3 City Council Minutes February 23, 2016 documents. Presentation: Jamie Brierton, CIP Coordinator, made a presentation to Council. A motion was made by Councilmember Nancy Yingling, seconded by Councilmember Cliff Long, that this Agenda Item be approved. The motion passed by an unanimous vote. 13. City Manager Reports - Project Updates and Future Agendas City Manager Clay Phillips reported on the CRDC Projects underway. The Sandy Lake/Denton Tap Median Project, the Library, Park and Life Safety Park are all making progress. There will be a 5th Tuesday Work Session on March 29th, where the Council will discuss the Hike and Bike Master Plan in more detail, the Board and Commission Bylaws, options related to the Arts and Theater Center and how it relates to parking in Old Town Coppell. 14. Council Committee Reports concerning items of community involvement with no Council action or deliberation permitted. A. Metrocrest Community Clinic - Councilmember Hill B. Metrocrest Services - Councilmembers Hill and Franklin C. Historical Society - Councilmember Long Read and Filed A. Councilmember Hill reported that the Metrocrest Community Clinic is doing a fantastic job in the city. They finalized the agreement with Metrocrest Medical Foundation to continue the DTAG Tattoo Removal Program. They also held their 1st annual Women's Health Meeting. Finally, the Vital Signs 6 Program screened 605 people for depression and determined 14% of those screened were depressed. B. Councilmember Hill also reported on Metrocrest Services. Food distribution is up 37% over last year due to the increased food scarcity in the area. As discussed in Work Session, transportation services have also increased 22% since last year. They are partnering with Brookhaven and Northlake Colleges to enhance their offerings to students. Finally, the annual Keyholder Breakfast will be March 17th at the Marriott Quorum. This signature event raised over $120,000 last year. Tickets are available online. C. Councilmember Long reported on the Historical Society. He announced the joint venture with the Wilson Elementary History Class, which is coordinating the curriculum with Coppell history. The Historical Society is also coordinating efforts with the Arts Council to develop a relationship with the Dallas Cowboys Club. They would like to acquire a piece of art to commemorate the years the Dallas Cowboys contributed to the community. Finally, the Historical Society was appreciative of the City and the City Council for moving the Ihnfeldt House to Heritage Park. They are seeking additional volunteers to assist with the development of the house. 15. Public Service Announcements concerning items of community interest with no Council action or deliberation permitted. Mayor Hunt announced the "Walk with the Mayor" will be held on February City of Coppell, Texas Page 4 City Council Minutes February 23,2016 27th at 11am.Members of the City Council and Living Well in Coppell will meet SIM at Moore Road and walk over to the new pedestrian bridge. 16. Necessary Action from Executive Session Nothing to report. At this time,Mayor Hunt recessed the Regular Session and reconvened into Work Session at 8:25 p.m.Mayor Hunt adjourned the Work Session at 9:20 p.m. and reconvened into the Regular Session. Adjournmen There bei►(gno rther business before the City Council,the meeting was adjou 'aren Selbo Hunt,May'r A 3 : fi_. if 4, hristel Pettinos, ity Secretary •= City of Coppell,Texas Page 5